Budget Overview 2019-2020Daniel G. Lowengard, Interim Superintendent of Schools

Everton Sewell, Chief Financial OfficerMarch 19, 2019 1

Our Mission

Every student by face and name.

Every school, every classroom.

To and through graduation.

The mission of the Rochester City School District is to provide a quality education that ensures our students graduate with the skills to be successful in a democratic society and the global economy.

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District Priorities • Focus on racial equity • Provide quality instruction and social emotional

support to ALL students• Reduce the structural deficit• Implement action plan from the Distinguished

Educator’s Report• Increase graduation success rates

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Five Factors Driving Structural DeficitRevenue, Expenditures, and Legislation – Foundation Aid provided by NYS has fallen short of the formula-driven allocation; City revenue has remained flat

District Footprint – Student enrollment has declined; multiple grade-level configurations in small schools with small class sizes; several alternative programs

Salaries and Benefits – Salaries and benefits account for 57% of the District Budget, which includes additional compensation for extended learning programs and professional development.

Transportation – Service contracts and system efficiency, including routing, distance of schools from students’ homes, school arrival and dismissal times

Student Need – Specialized academic services for students with disabilities and English Language Learners, and several alternative programs; social emotional supports

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2019-20 Budget RevenueRevenue Trend (Dollars in Millions)

2013-14 Actual

2014-15 Actual

2015-16 Actual

2016-17 Actual

2017-18 Actual

2018-19 Budget

2019-20 Projection

State Revenue $481 $508 $539 $570 $593 $622 $644

City Revenue $119 $119 $119 $119 $119 $119 $119

Federal Medicaid Revenue $2 $1 $2 $2 $3 $2 $2

Local and Other Revenue $17 $14 $20 $12 $16 $15 $11

Appropriated Fund Balance $0 $13 $0 $5 $16 $20 $8

Total General Fund Revenue $619 $656 $681 $709 $748 $779 $784

Grants $109 $110 $114 $117 $142 $119 $116

Food Service Fund $20 $22 $23 $23 $23 $25 $25

Total Revenue for All Funds $748 $788 $818 $850 $914 $922 $925

Year-to-Year Percent Change 5% 4% 4% 8% 1% 0%

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2019-20 Budget RevenueGeneral Fund Revenue Budget Projections (Dollars in Millions)

2018-19 Original Budget

2019-20Projection

Year-to-Year Change

Year to Year Percent Change

State Revenue $622 $644 $21 3%

City Revenue $119 $119 $0 0%

Federal Revenue $2 $2 $0 0%

Other Local Revenue $15 $11 ($4) -26%

Total Revenue $759 $776 $17 2%

Appropriated Fund Balance $20 $8 ($12) -60%

Total General Fund $779 $784 $5 1%

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General Fund Revenue Trend (Dollars in Millions)

$481$508

$539$570

$594$622 $644

$119 $119 $119 $119 $119 $119 $119

$10 $12 $17 $15 $15 $17 $13

$0

$100

$200

$300

$400

$500

$600

$700

2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Budget 2019-20Projection

General Fund Revenue Sources

State Revenue City Revenue Federal, Local and Other Revenue

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2019-20 Budget ExpenditureExpenditure Trend (All Funds - Dollars in Millions)

2013-14Actual

2014-15Actual

2015-16Actual

2016-17Actual

2017-18Actual

2018-19Budget

2019-20Projection

2019-20 Per Pupil

(Dollars)

Salary Compensation $294 $294 $300 $310 $323 $346 $334 $9,587

Other Compensation $36 $39 $37 $41 $43 $39 $30 $867

Employee Benefits $158 $158 $160 $158 $164 $161 $161 $4,638

Fixed Obligations with Variability $118 $130 $144 $158 $168 $168 $184 $5,248

Debt Service $40 $48 $53 $55 $59 $70 $85 $2,440

Cash Capital Outlays $14 $15 $10 $13 $14 $13 $13 $381

Facilities and Related $39 $39 $40 $39 $42 $44 $41 $1,185

Technology $2 $2 $2 $3 $3 $4 $3 $95 All Other Variable Expenses $54 $60 $69 $75 $78 $76 $71 $2,044

Contingency Fund $0 $0 $0 $0 $0 $1 $1 $33

Total (All Funds) $754 $785 $815 $851 $894 $922 $925 $26,519

Year-to-Year Pct. Change 4% 4% 4% 5% 3% 0%

2019—2020 Total Enrollment Projection: 34,862 (includes 25,273 K-12, 3,488 Pre-K, 6,101 charter school students)

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General Fund Expenditure Trend

$408 $412 $414 $425$444

$462$444

$217$243

$263$285

$304 $317$340

$0

$50

$100

$150

$200

$250

$300

$350

$400

$450

$500

2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Budget 2019-20 Projection

Mill

ion

s

General Fund Expenditures (Dollars in Millions)

Compensation and Benefits Non-Personnel Expenditures

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General Fund Revenue and Expenditures

10

$537

$576 $591

$558

$569

$595 $619

$644

$681 $705

$732

$759 $776

$550 $566 $574

$564

$560

$592

$625

$655 $677

$710

$749

$779 $784

$500

$550

$600

$650

$700

$750

$800

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Projected

2020Projected

Mill

ion

s

Revenue Expenditures

Key Assumptions for 2019-20 Budget• Foundation Aid

• Other State Aid revenue

• City Revenue remains at $119.1 M

• Building Aid & QSCB Subsidies Revenue, Debt

Service Expenditures – based on RCSD

projected construction project timelines

• Employee salary increases – Collective

Bargaining Agreements

• Consumer Price Index for Operating

Expenditures - 1.5%

• Charter Schools –

• Supplemental Charter School Tuition

• 100 students from new Charter School

• One charter school closing

• $10 million cash capital expenditures to meet

City Maintenance of Effort

• District contingency fund of $1M

• $8M in Fund Balance usage

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Fund Balance Appropriation

$10$11

$15

$18

$20

$8

$0.0

$5.0

$10.0

$15.0

$20.0

$25.0

2014-15 2015-16 2016-17 2017-18 2018-19 2019-20

Appropriated Fund BalanceOriginal Budget

(Dollars in Millions)

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2019-20 Budget Projection

2019-20 Projection

General Fund Revenue $775,997,869

+ Appropriated Fund Balance $8,000,000

Total Available Resources $783,997,869

General Fund Expenditures $783,997,869

General Fund Budget Gap $0

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Staffing Category 2018-19 FTE 2019-20 FTE Year-to-Year Change

Administrators 312.01 261.71 (50.30)

Civil Service 1,565.69 1,538.45 (27.24)

Paraprofessionals 553.60 525.60 (28.00)

Teachers 3,789.45 3,595.13 (194.32)

Teaching Assistants 331.00 304.40 (26.60)

Grand Total 6,551.75 6,225.29 (326.46)

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District Total 2019-20 Budget Proposed Staffing

34

,33

0

33

,83

2

33

,05

5

33

,41

7

32

,58

6

32

,76

8

32

,03

2

31

,51

1

31

,24

7

30

,41

2

29

,19

7

29

,10

3

28

,40

1

27

,61

1

26

,98

4

26

,61

1

25

,79

8

25

,27

3

1,7

18

1,9

79

2,0

64

65

9

78

1

1,0

60

1,1

75

1,3

18

1,7

24

2,1

68

2,6

68

3,2

27

4,0

35

4,5

13

5,2

62

5,6

65

5,9

72

6,1

01

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

200

2-0

3

200

3-0

4

200

4-0

5

200

5-0

6

200

6-0

7

200

7-0

8

200

8-0

9

200

9-1

0

201

0-1

1

201

1-1

2

201

2-1

3

201

3-1

4

20

14-1

5

201

5-1

6

201

6-1

7

201

7-1

8

20

18-1

9

201

9-2

0

RCSD K-12 Charter School

RCSD K-12 student counts do not include Pre-K, private and parochial schools

Cu

rre

nt

Pro

ject

ion

Student Enrollment

15

23,000

24,000

25,000

26,000

27,000

28,000

29,000

30,000

20

13

-14

20

14

-15

20

15

-16

20

16

-17

20

17

-18

20

18

-19

20

19

-20

Total Enrollment

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Position Cost Impact

Central Office -$7.5M Staffing and operational efficiencies and reduction of supports to schools

Core Subject Areas -35.1 FTE/-$3.3M Adjust due to declining enrollmentEnglish, Math, Science, Social Studies

Special Subject Areas -29 FTE/-$2.8M Adjust due to declining enrollmentLibrarians, Physical Education, Arts, Music

ESOL -17.5 FTE/-$1.6M Adjust due to declining enrollment

Elementary Teachers -33.0 FTE/-$3.1M Adjust due to declining enrollmentKindergarten, 1st- 6th

Special Ed Teachers -14.5 FTE/-$1.4M Adjust due to declining enrollment and redesign of continuum

Teacher Asst. & Paras -51.5 FTE/-$2.3M Adjust due to declining enrollment and redesign of continuum

Academic Intervention Services

-15 FTE/-$1.3M Adjust due to declining enrollment and redesign of continuumIntervention/Prevention Teachers Reading Teachers

Student SupportServices

-3.5 FTE/-$0.3M CounselorsSocial Workers

Rochester Early College International High School

-$0.9M Only seniors will be assigned full-time on the MCC Downtown campus

Major Impacts

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Major Impacts

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Position Cost Impact

Alternative Programs -35.5 FTE/-$3.2M Staffing adjustments based on enrollment

Expanded LearningPrograms (ELT)

-$4.5M Direct impact to students in Schools 3, 9, 17, 29, 34, 45 including:• Instruction for students reduced by one hour a day due to no hourly pay• Reduction to ELT program administrators

Community Schools Initiative

Loss of $4M in grant revenue ending/unfunded

Direct impact to Schools: 3, 9, 17, 45, Monroe, Northeast High School. Eliminated all related capital, professional service contracts, including family and student support services.

Summer Program-Elementary/Modified/Secondary

-$2.0M Created efficiencies based on enrollment

Office of Attendance -14 FTE/-$0.5M Decrease in supports to reduce chronic absenteeism

Elementary LongTerm Suspension

-$0.1M Minimal (underutilized program)

Teachers on Assignment

-26.5 FTE/-$2.7M Eliminated support for Curriculum Development Reduced Instructional Technology Reduced support for schools

AmeriCorps/Vista -$0.2M Program elimination

RYY-City of Roc-library programs

-$0.1 M Elimination of summer internships

Coordinating Administrators for Special Education (CASEs)

-40 FTE/-$4.8M Redesign of special education compliance and support

Associate Directors +7 FTE/+$0.9M Redesign of special education compliance and support

2019-20 Budget TimelineTuesday, March 19th Presentation of Draft Budget

Tuesday, April 2nd (5:30 pm) 1st Board of Education Public Budget Hearing

Thursday, April 4th (6:00 pm) 1st Board of Education Budget Deliberation

Thursday, April 11th (5:30 pm) 2nd Board of Education Public Budget Hearing

Tuesday, April 16th (5:30 pm) 2nd Board of Education Budget Deliberation

Tuesday, April 23rd (6:00 pm) 3rd Board of Education Budget Deliberation

Tuesday, May 7th (5:30 pm) Special Board of Education meeting for Budget Adoption

Wednesday, June 12th (Tentative-date set by City) Joint City Council and Board of Education hearing District budget

Tuesday, June 18th (Tentative-date set by City) City Council meeting for Budget Approval

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