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Purchasing Methods
• Vendor Selection / Preferred Vendors
• Direct Buy Methods– ProCard– Reimbursements– Voucher check
• Purchase Orders
Special Situations
Additional consideration should be given to:– Gift purchases (e.g. gift cards, other taxable income)
– International payments– Crossing fiscal years– Grant purchases– Large purchases– Conflicts of Interest– Vehicle purchases/leases
Purchase Orders
• Required if over $2,500– Or if technology over $500
• If over $25,000– Contract review process– Bidding policy
Purchase Orders
• Approval Processes:– Over $25,000 Requires Procurement Director approval
– Over $75,000 Requires Treasurer’s Approval
– Grants Requires OSPR and/or Restricted Accounting approval
– Fixed Assets Requires Financial Accounting approval
– Technology Over $10,000 Requires IS and EVP/Provost approval
– Vehicles Requires Risk Management Approval
Additional Resources
Procurement Services & Accounts Payable Website
http://www.depaul.edu/~procure
– More information on purchasing/payment processes– Preferred vendors– News– Forms– Personal discount programs
Additional ResourcesFinancial Affairshttp://www.depaul.edu/~faffairs/
University Policies and Procedureshttp://policies.depaul.edu
Office of Institutional Compliancehttp://compliance.depaul.edu
Office of the General Counselhttp://condor.depaul.edu/~ogc/
Office of Sponsored Programs and Research (OSPR)http://ospr.depaul.edu
Advancementhttp://giving.depaul.edu