Budget Book Contents - Adur & Worthing Councils100599,smxx.pdf · 7 INTRODUCTION SUMMARY REVENUE BUDGET REPORT 4. 2008/09 BUDGET – CURRENT POSITION (continued) 4.2 The revenue monitoring

2009-2010

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C O N T E N T S

PAGES

1. INTRODUCTION AND REPORTS

Executive Head of Financial Services & Section 151 Officer’s Report .......... 3 – 54

Council Tax Summary and Charts ..................................................................... 55– 62

2. GENERAL FUND REVENUE BUDGET(Summary of Cabinet Member approved budgets and variation analysis)

Civic Budget Summary and Subjective Analysis ............................................. 63 – 66

The Leader ........................................................................................................... 67 – 74

Cabinet Member for Clean and Green Environment ........................................ 75 – 94

Cabinet Member for Health, Safety and Wellbeing........................................... 95 – 110

Cabinet Member for Improved Customer Services .......................................... 111 – 134

Cabinet Member for Regeneration..................................................................... 135 - 160

Cabinet Member for Resources ......................................................................... 161 – 170

Central and Departmental Support Services Holding Accounts .................... 171 – 184

Human Resources Budget.................................................................................. 185 - 186

Shared Services................................................................................................... 187 – 196

3. CAPITAL INVESTMENT PROGRAMME

Introduction and Capital Spending Chart…………………………………………. 197 – 200

Summary .............................................................................................................. 201 – 206

Cabinet Member for Business Modernisation .................................................. 207 – 208

Cabinet Member for Clean and Green Environment ........................................ 209 – 214

Cabinet Member for Health, Safety and Wellbeing........................................... 215 – 218

Cabinet Member for Improved Customer Services .......................................... 219 - 224

Cabinet Member for Regeneration..................................................................... 225 - 228

Cabinet Member for Resources ......................................................................... 229 – 230

General Fund (E.P.C.S.) Reserve Lists.............................................................. 231 – 244

4. PLANNED MAINTENANCE PROGRAMME 245 – 254

5. ANNUAL EFFICIENCY SAVINGS 255 - 256

6. GLOSSARY OF TERMS AND INDEX OF SERVICES

Glossary of Terms............................................................................................... 257 – 260

Index of Services................................................................................................. 261 - 266

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COMMITTEE: Overview and Scrutiny

DATE: 2nd February, 2009��COMMITTEE: Cabinet

DATE: 2nd February, 2009

AGENDA ITEM NO:

WARD: All

TITLE: Estimates 2009/10 and setting of 2009/10 Council Tax

REPORT BY: Sarah Gobey, Executive Head (Financial Services)

1. SUMMARY

1.1 This report represents the culmination of the annual budget exercise and presents the final revenue estimates for 2009/10 together with an updated outline 3-year forecast. These budgets reflect the decisions taken by Members to date in relation to agreed efficiency savings proposals and the growth items arising out of the High Level Business Cases.

1.2 The budget is analysed by Cabinet Member portfolio. In addition, the draft estimates for 2009/10 have been prepared, as always, in accordance with the requirements of the Best Value Accounting Code of Practice (except in relation to pension costs adjustments that do not impact either on the Budget Requirement or the Council Tax Requirement).

1.3 The report also recommends the Council’s element of the Council Tax for each of the tax bands for 2009/10. This will be subject to any proposals to change the draft revenue budget following the consideration by the Cabinet of the budget proposals and the comments from Overview and Scrutiny Committee.

1.4 The precept requirements of the West Sussex County Council and Sussex Police Authority have not been finalised and will not be confirmed until 13th and 12th

February 2009 respectively. Therefore the formal detailed resolution setting the overall Council Tax for next year will be presented direct to the Council Meeting on 24th February 2009.

1.5 The Cabinet is asked to agree a provisional level of Council Tax for 2009/10, prior to its submission to the Council for approval on the 24th February 2009.

2. BACKGROUND

2.1 The outline forecast report to Cabinet on 14th July 2008 identified an initial likely budget shortfall of £933,000 for 2009/10. The Council agreed a budget strategy to meet this challenge by:

� Identifying at least 3% cashable efficiencies equivalent to £480,000.

� £250,000 of reserves to be used.

� Any savings above the cashable efficiency savings to be found from the lower priority services.

2.2 The subsequent report to Overview and Scrutiny Committee and Cabinet on 1st

December, 2008 outlined the options for efficiency savings and updated Members as to the latest budgetary information. Cabinet at its meeting agreed the proposed efficiency savings of £844,730 and agreed to reduce the capital programme by £0.5m and thereby save an extra £10,000.

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2. BACKGROUND (continued)

2.3 Since this time the recession has deepened and interest rates have fallen to the lowest level for over 50 years. The impact of the reduction in interest rates is to further reduce investment income by £180,000. However, the corollary to this is reducing inflation rate which gives the Council the opportunity to consider the amount to set aside for pay inflation and reduce the allowance further from 2.5% to 2.0%

2.4 Overall, therefore, the current financial position of the Council for 2009/10 can be summarised as:

£’000

Original shortfall 933 Changes identified in Cabinet report 1st December, 2008

2008/09 Pay award still under negotiations (assumed settlement at 2.75%)

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Tipping charges 96 Preliminary forecast of the impact of the recession 200 Growth identified in the HLBC 61 Preliminary reduction in 2009/10 pay inflation from 3% to 2.5%

(70)

Other Unavoidable Growth – sum of minor items 7 Mainstream External Funding Officer 19 Corporate Health and Safety Joint Service 15 Concessionary Fares (33) Re-instatement of Crematorium Income (121) Borough Elections – increase in saving from “no elections” in 2009/10

(27)

Caravan Club – Loss of rental income due to vacating site 10 Use of Area Based Grant – Top slice of cohesion funding to reflect officers time spent on issues

(20)

Budget shortfall as at 1st December, 2008 1,110

Less: Proposed Use of Reserves (250)

Amount required to Balance Budget at 1st December, 2008 860

Further fall in interest rates to 1.50% 180 Further reduction in 2009/10 pay inflation from 2.5% to 2.0%

(90)

Reduced energy inflation (75) LABGI grant receivable (32) Use of LABGI grant for economic regeneration 46 Re-instatement of Vehicle Lease Charges 13 Reduction in the provision for bad debt associated with Housing Benefit overpayments

(20)

Reduction in Council Tax Benefit administration grant 18 Impact of new cleansing tender on administration buildings and public conveniences

(26)

Other Minor Variations 6

Amount required to balance budget c/fwd 880

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2. BACKGROUND (continued)

£’000

Amount required to balance budget b/fwd 880

Less: Identified Efficiency Savings agreed 1st December (845) Less: Impact of reduction in Capital Programme (10) Less: Collection Fund Surplus (25)

BUDGET SHORTFALL BEFORE ANY FURTHER ACTION AGREED -

2.5 The current recession is having a profound effect on the Council’s finances. This is manifesting itself in three distinct areas:

(i) Increased demand for some services such as temporary housing;

(ii) Falling demand and associated income from services such as Land Charges and Development control;

(iii) Reductions in interest rates which are leading to reduced income to the Council, whilst there may be some benefit as the cost of borrowing is also reduced, this is far outweighed by the fall in investment income.

2.6 Whilst the Government has taken radical steps to prevent a deepening recession, the banking system and economy still continue to cause concern. It is virtually impossible to predict what will happen in the near future, and whilst the government is optimistic about an economic recovery, other independent forecasters are more pessimistic.

2.7 Nevertheless, the recession will begin to lift in the medium term and things will return to normal. The question now facing the Council is the level of increase to Council Tax that the community can afford at this time. The impact of increased Council Tax bills on local people needs to be balanced against the very real cost pressures that the Council is facing. These themes are discussed more fully in the main body of the report

3. THE LOCAL GOVERNMENT FINANCE SETTLEMENT 2009/10

3.1 Last year saw the announcement of a three year settlement. 2009-10 is the second year of this three year settlement and the announcement on the 26th November 2008 confirmed that there would be no changes for 2009/10 from that announced at this time last year. The key features of this settlement are:

� The formula grant for 2009/10 is £7.910m which is the same as that announced in January 2008 and has been built into the Medium Term Financial Plan;

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3. THE LOCAL GOVERNMENT FINANCE SETTLEMENT 2009/10 (continued)

� In 2009-10 and 2010-11 the grant floors are set below inflation at 0.5%, so Councils that are on the grant floor will face real terms reductions in funding when demands and public expectations for services are rising particularly in light of the current economic climate. For the Council, this means an increase in grant of only £39,000 which is derisory when overall inflation for the Council is likely to be over £600,000.

� Overall Councils are called on to find more than £1.5 billion new savings each year.

3.2 The Local Government Minister has also stated that:

“The Government expects the average council tax increase in England to be substantially below 5% in 2009-10 and we will not hesitate to use our capping powers as necessary to protect council taxpayers from excessive increases, including requiring authorities to rebill if that proves necessary. This message applies to all classes of authority – including police and fire authorities……..

…….No other decisions about capping in 2009-10 have been taken but it would be unwise for any authority to assume that the capping principles set in previous years will be repeated.

As in previous years, we intend to take decisions on capping principles after authorities have set their budgets, but we are prepared to announce the principles in advance if the circumstances suggest this is necessary.”

3.3 The final settlement was received on 21st January, 2009 which confirmed the overall grant of £7.910m. Consequently, the Council is now in a position to finalise the Council Tax for 2009/10.

4. 2008/09 BUDGET – CURRENT POSITION

4.1 Following feedback from Cabinet members, the Council will not now produce formal revised estimates. This is for the following reasons:

� The Council has now moved to producing rolling outturn projections as part of the quarterly monitoring which gives members more frequent (and up-to-date) information as to the likely outturn position;

� Members have commented that it is confusing to be monitoring against the current budget (the original budget plus approved virements) and then to move to reporting against a revised budget in the final quarter, whereby items previously reported as over or under spends suddenly disappear as they have subsequently been built into the revised budget;

� The estimates are only formally agreed in February and so are only used for monitoring from March onwards. Consequently, the monitoring benefits of this approach are marginal at best and potentially confusing.

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4. 2008/09 BUDGET – CURRENT POSITION (continued)

4.2 The revenue monitoring report to Cabinet on 1st December 2008 showed a forecast underspend for the year of £203,000. This has since been updated and the current forecast underspend is £373,000, The variance is analysed below:

Forecast

Over/(Under)

spend

£’000

Reduction in income from Land Charges 226 Reduction in planning income 150 Reduction in Car Park income 120 Increased Homelessness bed and breakfast costs 39 Waste Collection – Increased Tipping Charges 37 Backdated regrading of staff 23 Indoor Sports and Recreation – Loss of income from closure 13 Traveller removal and court costs 13 Indoor Sports & Recreation – Repairs to Air Handling Vents 6 Additional income from Theatres (8) Building Control – Additional income (20) Corporate Strategy Holding Account – External Recruitment

rationalisation (20)

Planning Policy – Local Development Scheme Slippage (40) Interest payable (46) Additional Indoor Sports & Recreation income from FIT4 Scheme (100) VAT refund (105) Senior Officer structure (112) Concessionary Fares (142) Investment income (210) Vacancy savings (31) Other Minor Variations 4 Underspend as at 11th November 2008 (203) Other variations now identified:Reduction in cost of borrowing for the purchase of refuse and

recycling vehicles(including the minimum revenue provision) due to reducing interest rates, changed timing of borrowing and changed phasing for the MRP

(170)

Current projected underspend (373)

4.3 The anticipated underspend of £373,000 will afford the Council the much needed opportunity to place some funds into reserves to meet future needs as discussed elsewhere within this report. This is particularly important at this time when it is so difficult to quantify the impact of the current recession.

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4. 2008/09 BUDGET – CURRENT POSITION (continued)

4.4 VAT

The Council has recently submitted a VAT claim for overpaid tax on Cultural activities in the period 1990 – 1999. This opportunity has arisen because of the recent case law which now allows Councils to make retrospective claims for past overpaid VAT. However, any such claims must be made before 31st March 2009. The claim amounts to some £500,000 and together with the interest on the overpaid VAT may result in additional income of £900,000. Whilst it is not certain when or if this claim will be settled, there is some evidence from around the Country that similar claims are now being settled.

If the Council is successful in this claim it will afford us the opportunity to place further funds into reserve to provide support to the Council during these difficult times.

4.5 On past evidence, spending patterns between revised budget stages and the end of the financial year have shown there is every reason to expect that the position may improve as the year progresses, which will be reported when the final accounts come before the Cabinet in June 2009. Consequently, any final recommendations must be deferred until the outturn results are known. Nevertheless, the Council should plan to place at least £200,000 into the Special and Other Emergency Expenditure reserve which can be used to cushion the impact of the recession on the Council over the next two years and to fund any one-off initiatives to help the Community during this time. In addition, the Council should also take the opportunity to contribute further resources to the Capacity Issues reserve at the year end to build capacity for the Council to continue to fund the set-up costs associated with the Adur/Worthing partnership and to fund any other one-off initiatives that the Council would like to pursue.

5. DRAFT REVENUE ESTIMATES 2009/10

5.1 Detailed budgetary work is now complete and the estimate of the budget requirement (net of any proposed transfers from reserves) is £16,052,030. This includes the savings of £844,730 agreed at Cabinet on 1st December 2008.

5.2 The final budget will be dependent on Members consideration of use of reserves to support the budget, the bids for growth, and the Council Tax increase that Members are prepared to support.

5.3 The key question of how the net budget requirement of £16m translates in to the Council Tax charge can now be determined as the final details of the Local Government Finance Settlement have been received.

5.4 Full details of all changes in the base budget from 2008/09 to 2009/10 are attached to each Cabinet Member’s summary budget pages, and can be summarised briefly as follows:

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5. DRAFT REVENUE ESTIMATES 2009/10 (continued)

£’000 £’000

2008/09 Original Estimate 15,604Add: General Pay and Price Increases 532 Add: Committed and Unavoidable Growth: Increased Expenditure as per 3 year forecast 945 Reduced Income as per 3 year forecast 550

Impact of Capital Investment Programme 210 1,705

17,841Less: Savings/Additional Income:

Compensatory savings (255 )Deletion of one-off items (24 )Additional income (403 )

Efficiency Savings (987 ) (1,669 ) Net Cabinet Member Requirements 16,172Less: Transfers from reserves

Contribution from Pension Reserve (225 ) Contribution from Revenue Capacity Issues

Reserve (250 )

Transfer from specific and other reserves* (53 ) Contribution to Reserves 408 (120 )

2009/10 BUDGET REQUIREMENT 16,052

* The planned contributions to and from the reserves are analysed in Appendix 5

5.5 The estimates reflect the Council’s share of the Joint Committee budget which is due to be considered on 10th February 2009. Currently, the allocations for the new services are at an early stage and they will need to be confirmed as part of the 2010/11 budget process. It is to be expected that the cost to each Council of individual services will change as part of the allocation process, but the budget assumes that overall there will be no adverse impact on either Council as a result of the allocation process. This will be reviewed in detail in 2009/10 as part of a fundamental review of the allocation of support costs for both Councils and reported to members as part of the 2010/11 budget.

Further details of the budget can be found on the Intranet or by request from the Executive Head (Financial Services).

5.6 The current net spend is more than previously predicted and is mainly due to the following factors:

£’000

Interest Rates 180 Interest rates have now fallen to 1.50%, which is the lowest rate for over 50 years. Consequently, the yield on investment income has also fallen.

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Pay inflation (90) Many commentators are currently forecasting inflation levels of below 2% for 2009/10. Consequently, the allowance for pay inflation in the 2009/10 budget can be reduced to 2%. Energy Costs (75) Originally energy costs were budgeted to increase by 50% in 2009/10, however it now looks more likely that the increase will be lower that planned.Planning, Regeneration, and Wellbeing 46 Net growth arising from the Planning policy, Regeneration and Wellbeing business case Local Authority Business Growth Initiative (LABGI) funding (32) Under proposals from the Government for the distribution of the LABGI funding, the Council is likely to receive a grant of £32,000 in 2009/10 and £64,000 in 2010/11. Other changes (net) (3)

5.7 In addition to the above, the projected surplus on the Collection Fund is now estimated to be £24,630. This is mainly due to an overprovision for bad debts in 2007/08. If the Council wishes to set a Council Tax at a level of 4.0%, then the overall position would be:

£’000 £’000Net budget requirement 16,052 Less: Government grant and business rates (7,910)

Council Tax (4% increase) (8,117) Collection Fund surplus (25) (16,052 )

Estimated budget shortfall 0

5.8 The Council is now in a position to set the Council Tax at 4% without taking any further action. However, given the potential impact on our residents, it would be possible to set a lower Council tax increase. Each 1% reduction in the rate of Council tax will reduce income to the Council by £78,000 on an annual basis. The impact of reducing the Council Tax below 4% would have to be matched either by reducing services or by using the reserves, and whilst this can be met from reserves in the short-term, this reduction will inevitably add to our longer term financial pressures albeit modestly.

Increase in Council Tax Savings Required/Additional Use of Reserves

£’000

4% -3.9% 83.8% 163.7% 23

The lower priority savings which could be further considered are detailed at Appendix 3.

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5.9 The current situation gives the Council very little room for manoeuvre. Fortunately, there are only two bids for growth in 2009/10 totalling £40,000 which are detailed in Appendix 2. The main bid is for temporary funding to deal with housing issues arising from the recession. If Members wish to support these, it would be possible to use some of the underspend from 2008/09 at the year end which will be placed into the Capacity Issues Reserve specifically to fund these items in 2009/10 and 2010/11.

5.10 The budget tables have been prepared on the basis of a 4% Council Tax increase and will be amended in accordance with the decisions of Cabinet before consideration by Council.

6. IMPACT ON FUTURE YEARS

6.1 The impact of the proposed changes on the overall revenue budget for the next 3 years is shown at Appendix 1. The harsh settlement which will give the Council only a minimal grant increase year on year together with the other agreed changes to the budget means that the Council is likely to face a shortfall of £816,000 in 2010/11, with further savings of £392,000 required for 2011/12. This is a challenging prospect and one I shall be returning to early in the new financial year.

6.2 The proposed Government annual efficiency savings target of 3% for the coming 2 years will protect core and valued services if it can be achieved. However, this is a tough target, particularly as it is expected to be all “cashable”, and the Council will have to be proactive in seeking out these savings. The Partnership Initiative will play a major part in ensuring that these challenging targets are met. A 3% saving should release in the region of £0.5m per year. Indicative savings of £200,000 across the two Councils have already been identified as part of the High Level Business Case.

6.3 More worrying is the mid to long term position. The Government has already committed significant expenditure to supporting the economy, and inevitably expenditure will have to be reigned in once the recession begins to lift. The Government has already signalled its desire to recoup some of the funding via a 0.5% increase in National Insurance Contributions for both Employees and Employers. Consequently, the Council must expect the next Comprehensive Spending Review to be as harsh as the last.

7. RESERVES

7.1 Section 26 and 27 of The Local Government Act 2003 require the Council’s Chief Financial Officer to comment on the adequacy of the Council’s reserves. The reserves have therefore been reviewed in accordance with the best practice as advised by the Chartered Institute of Public Finance and Accountancy (CIPFA) in LAAP 77 ‘Local Authority Reserves and Balances’.

7.2 To enable a view to be taken on the adequacy of reserves, Members need to be aware that, broadly speaking, there are two categories of revenue reserves relevant to the Council. The General Fund Working Balance which primarily is available to cushion the impact of uncertain cash flows and act as a contingency to meet unforeseen costs arising during a budget year (e.g. supplementary estimates); and Earmarked Reserves which are sums held for specific defined purposes and to meet known or predicted liabilities. Both categories of reserves can be used on a planned prudent basis to underpin the annual budget.

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7. RESERVES (continued)

7.3 The Council’s established policy is to maintain the General Fund Working Balance at between 6 – 8% of net revenue expenditure. This is even more important in the current economic climate when there are so many uncertainties. The balance as at 31st March 2008 was £1,140,000 which is 7.8%.

The year-end level on the General Fund Working Balance for the foreseeable future, therefore, is estimated as follows:

£’000 %

31.03.2009 Balance carried forward – per Final Accounts 1,140 7.331.03.2010 No planned drawdown expected 1,140 7.131.03.2011 No planned drawdown expected 1,140 7.631.03.2012 No planned drawdown expected 1,140 7.2

7.4 On the basis of the year-end figures above, and taking into account past performance and the acknowledged track record of sound financial management in this Council, I believe the working balance is adequate for its purpose. In forming this view I have considered the following potential impacts upon the Council’s finances:

1. A further fall in interest rates of 1% would cost the Council in a region of £200,000 in 2009/10.

2. A pay award of 1% more than currently allowed for within the budget would cost the General Fund approximately £90,000.

3. Further adverse falls in income from such sources as development control income and land charges against a background of the recession could result in falling income of over £250,000.

4. Demand is increasing for services such as homelessness and housing benefit which may well lead to increased (and unbudgeted) costs.

5. Any use of the working balance would be difficult to recoup in the short term. Consequently, the reserve needs to be sufficient enough to cope with at least two years of adverse impacts.

Against this background, and especially given the current economic climate, it is important that the Council has minimum reserves of £880,000 or 6% of net revenue spend as laid out in the current policy. However, it is unlikely that the Council will need in excess of £1,170,000 in the working balance which is roughly equivalent to 8% of net revenue spend. Consequently, the current policy of holding balances of between 6% and 8% is still valid and the forecast level falls within these parameters.

7.5 The estimated balance of earmarked reserves as at 31st March, 2009 is £3,328,787. This excludes any Section 106 sums held for future environmental improvements and any specific capital resources. A detailed schedule of the earmarked reserves is attached at Appendix 5. The key risks to the overall budget and the Council’s reserves are detailed below.

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7. RESERVES (continued)

7.6 In all probability, the Council will continue to have occasional opportunities to put money into earmarked reserves rather than solely to drawdown on a planned basis. Even without this, I believe the earmarked revenue reserves are adequate for their particular purposes but the size and nature of the risks to the overall budget leaves the Council with little room for using these reserves for new on-going spending initiatives. The Council should maintain its current policy of spending its scarce earmarked reserves on:

� supporting one-off rather than recurring revenue expenditure;

� dealing with short-term pressures in the revenue budget; and

� managing risk to the Council’s budget.

8. SIGNIFICANT RISKS

8.1 Members will be aware that there are several risks to the Council’s overall budget. These can be summarised as follows:-

(i) Local Pay and Grading Review:

Following from the Council’s decision not to fully implement the outcome of the local pay and grading review there have been a number of regrading appeals. Where known these have been built into the revenue budget. However, it is likely that there could be a number of requests for regrading which may not be accommodated within existing budgets.

(ii) Interest rates:

The bank base rate is currently 1.5% and may well fall further. However, the Council is currently achieving a higher rate than this on its investments in the money markets and so is budgeting to achieve an average of 2% on its new investments placed in 2009/10. However, the current economic climate is very unpredictable and there is a risk that interest rates will fall further.

(iii) Income

The Council receives income from a number of services which may be affected by the recession. These include land charges and development control. Whilst known reductions in income have been built into the proposed budgets for 2009/10, income may fall further than expected.

(iv) Impact of recession on demand-led services

The Council has already experienced increasing demand for a number of services as a result of the current recession, most notably in homelessness. Where known, the impact of this increase has been built into the budget. There may well be an increase in demand against a number of other services such as housing benefit which is not currently built into the budget.

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8. SIGNIFICANT RISKS (continued)

(v) Concessionary Fares

The budget reflects the most up to date information received from MCL, who administer the Countywide Scheme. However, due to teething problems over the introduction of the new scheme which has prevented MCL from providing an accurate picture of the cost per Council, there is some uncertainty about the final level of cost for 2009/10. In addition, as members are well aware, the level of growth associated with the scheme is very difficult to predict.

(vi) 2008/09 Pay Award

The 2008/09 dispute between the Local Government employers and the unions has been referred onto ACAS. Included in the budget is an allowance for pay inflation of 2.75%, however the final figure may be higher than this.

(vii) Impact of the ICT High Level Business Case

The ICT High Level Business Case has yet to be considered by the Joint Strategic Committee. Consequently, the budget has not been amended to reflect the financial implications of participating in the CenSus partnership. Whilst, any adverse cost consequences can be accommodated in 2009/10 through the use of reserves, they will inevitably add to our longer-term financial difficulties.

In addition, the requirements around data security are becoming more rigorous. The Council is now required to transfer data via the Government Connect system which is essential for the work of the Housing Benefit team. Whilst this is funded by the Government in the short-term, in the longer-term the Council may well have to fund the cost itself. The combination of more stringent data security requirements and changing data transfer arrangements may add to our longer-term financial pressures.

8.2 The working balance of £1,140,000 and other earmarked reserves are available to the Council to help mitigate against these risks.

9. CONSULTATION

9.1 This report represents the culmination of the budget process which has involved consultation with Members, staff, members of the public and the business community.

9.2 Due to the relatively uncontroversial nature of this year’s budget proposals and the timing of the publication of Vibe, the public consultation this year will now take place in February with an intention of obtaining residents views on the progress to date on the partnership. This will be used to inform the 2010/11 budget strategy.

9.3 It is intended to review how the budget consultation exercise is undertaken early in 2009/10, to try and provide more meaningful information for the future when the major budget proposals are considered in the autumn.

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9. CONSULTATION (continued)

9.4 Business ratepayers were consulted via a meeting of the economic forum on 29th

January 2009.

10. PRUDENTIAL INDICATORS

10.1 The Council’s budget fully reflects the cost of financing the capital programme. Members have previously approved sufficient growth to accommodate the proposed capital programme including the financial impact of the acquisition of the refuse and recycling fleet and equipment which has been funded from prudential borrowing.

10.2 Under the Prudential Code of Practice and the new capital finance system introduced in April 2004, the capital programme is based on the Council’s assessment of affordability. This includes any new borrowing which the Council wishes to undertake. The Council has considered the revenue consequences of any proposed capital programme in agreeing the budget strategy for 2009/10. The Council has a fully funded capital programme and the associated revenue costs are built into the budget for 2009/10 and future years.

10.3 The Prudential Code of Practice requires the Council to set a series of indicators to show that the programme has due regard to affordability, sustainability and prudence. The recommended indicators, including explanatory notes, are set out in Appendix 6. Members should note that the indicator for the authorised borrowing limit is a statutory indicator requiring approval by full Council under Section 3(i) of the Local Government Act 2003.

11. COMMENTS BY THE CHIEF FINANCIAL OFFICER

11.1 Section 25 of the Local Government Act 2003 requires an authority's Chief Finance Officer - the Executive Head (Financial Services) and Section 151 Officer - to make a report to the authority when it is considering its budget and council tax. The report must deal with the robustness of the estimates and the adequacy of the reserves allowed for in the budget proposals, so Members will have authoritative advice available to them when they make their decisions. The Section requires Members to have regard to the report in making their decisions.

11.2 As Members are aware, local authorities decide every year how much they are going to raise from council tax. They base their decision on a budget that sets out estimates of what they plan to spend on each of their services. Because they decide on the council tax in advance of the financial year in question, and are unable to increase it during the year, they have to consider risks and uncertainties that might force them to spend more on their services than they planned. Allowance is made for these risks by:

� making prudent allowance in the estimates for each of the services, and in addition;

� ensuring that there are adequate reserves to draw on if the service estimates turn out to be insufficient.

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11. COMMENTS BY THE CHIEF FINANCIAL OFFICER (continued)

11.3 The Executive (Financial Services) and Section 151 Officer’s overall view of the robustness of the estimates is, therefore, as follows:

The processes followed are sound and well established and identical to those that produced robust estimates in the past. The Council has also demonstrated that it has a sound system of internal control in place

11.4 Overall view on the robustness of the estimates:

Subject to the important reservations below, a reasonable degree of assurance can be given about the robustness of the estimates and the adequacy of reserves. The exceptions relate to:

(1) The provision of estimates for items outside of the direct control of the Council:

� income from fees and charges in volatile markets, e.g. car parks and development control fees.

� External competition and declining markets, particularly during a recession. E.g. Local land charges and building control fees.

(2) Cost pressures not identified at the time of setting the budget. This would include items such as excess inflation.

(3) Initiatives and risks not specifically budgeted for.

It will therefore be important for the Cabinet and the Overview and Scrutiny Committee to continue to maintain a diligent budget monitoring regime during 2009/10.

12. COUNCIL TAX SETTING

12.1 The Council is obliged to raise the balance of its resources after grant to finance the General Fund Revenue Budget from its local Council Taxpayers. The Worthing Borough Council Tax will be added to the Precepts from the West Sussex County Council and the Sussex Police Authority to form a combined Council Tax to levy on the taxpayers of Worthing.

12.2 Once the Cabinet has reached a decision on the Total Budget Requirement it wishes to recommend to the Council for the 2009/10 Budget, the resulting Council Tax for the Borough can be set. This takes into account the Total Aggregate External Finance (Revenue Support Grant and Business Rates contributions) and any contribution to or from the local Collection Fund.

12.3 Worthing Borough Council

(a) The following table shows the net sum to be raised from local Council Taxpayers in 2009/10:

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12. COUNCIL TAX SETTING (continued)

12.3 Worthing Borough Council (continued)

£ £

Net Budget Requirement – (per paragraph 5.1) 16,052,030

Less: Aggregate External Finance (per para. 3.3): Revenue Support Grant 1,483,410 Contribution from Business Rates 6,426,880 (7,910,290)

Less: Contribution from the Collection Fund Surplus (24,630)

Balance to be raised from Council Tax 8,117,110

(b) Council Tax base

The Council’s tax base for 2009/10 is 38,444.19 Band D equivalent properties. This is an increase of 0.01% over the current year.

(c) Worthing Borough Council Band D Council Tax

In order to raise the required sum the Council Tax at Band D must be set at £211.14, an increase of 4% on 2008/09 (£203.04). However, if Cabinet are minded to either agree the lower priority saving or, approve an increased use of reserve, then the Council Tax will become:

Saving/Use of

Reserves

£

Net Budget

Requirement

£

Council Tax

Increase

Council Tax at

Band D

- 16,052,030 4.0% 211.146,920 16,045,110 3.9% 210.96

13,840 16,038,190 3.8% 210.7820,760 16,031,270 3.7% 210.60

(d) This Council Tax projection will change if the Cabinet make changes to the budget following consideration of the comments by the Overview and Scrutiny Committee.

12.4 West Sussex County Council and Sussex Police Authority:

(a) The County Council is likely to be recommending a Council Tax increase of 3.99% to its Cabinet on 27th January, 2009. Sussex Police Authority has yet to determine its precept on this Council for 2009/10. The County Council requirements are expected to be confirmed on 13th February, 2009, with the Police Authority’s announcement is expected on the 12th February, 2009.

18


12. COUNCIL TAX SETTING (continued)

12.4 West Sussex County Council and Sussex Police Authority (continued)

2008/09

£

2009/10

£

West Sussex County Council 1,098.00 (tbc) 1,141.83 Sussex Police Authority 128.70 t.b.a.

TOTAL 1,226.70 t.b.a.

12.5 Overall Council Tax

(a) The final figures for all authorities will be incorporated into the formal Council Tax setting resolution to be presented to the Council meeting on 24th

February 2009. In the meantime, the provisional Council Tax for Worthing Borough Council at the various bands for 2009/10 is shown over page.

Band

Proportion in relation

to Band D

Worthing Borough

Council

(4% Increase)

% £

A 66.7 140.76B 77.8 164.22C 88.9 187.68D 100.0 211.14E 122.2 258.06F 144.4 304.98G 166.7 351.90H 200.0 422.28

12.6 Council Tax Capping

Just as for 2008/09, the government has repeated its desire to contain council tax increases well below 5%, utilising capping powers if necessary. The Minister for Local Government, John Healey, confirmed in his finance settlement statement that

“we will not hesitate to use our capping powers as necessary to protect council taxpayers from excessive increases, including requiring authorities to rebill if that proves necessary”.

12.7 In the light of this, and the decision taken on the level of the net budget requirement needed to provide Worthing Borough Council services in 2009/10, Members are recommended to confirm the provisional increase in the Council Tax to be applied in 2009/10. As the government has now issued a 3-year local government finance settlement (2008-09 to 2010-11), it is possible to plan on the basis of an indicative Council Tax in future years. The 3-year outline forecast plans for a 4% increase in Council Tax in 2010/11 and 2011/12. This will need to be reviewed in light of the risks and uncertainties identified in future years as part of the Medium Term Financial Plan. The Council continues with its aim of setting a Council Tax at a level which taxpayers are willing to pay and that accords with Government policy and capping. The Council’s longer-term aspiration is to keep Council Tax increases to a minimum.

19


13. CONCLUSION

13.1 2008/09 has been an extraordinary year for the economy. During the summer the Country saw a number of major banking institutions come close to collapse which has resulted in widespread loss of confidence in the banking industry. The Government has had to support a number of major banks using considerable public funds in the process. Latterly, the economy has gone into recession and we have witnessed a number of major retailers go into receivership, with a number of others experiencing unprecedented financial problems. Interest rates have fallen to the lowest rate in over 50 years.

13.2 The recession has also taken its toll on the financial prospects for the Council. The Council has experienced falling investment income (£180,000), falling income for its services (£150,000), and increasing demand for some services. The Council has successfully managed to meet the majority of these challenges without cutting services. The success of the 2009/10 budget round now means that the Council has the opportunity to set a Council tax increase that is around 4.0%.

13.3 However, it is extraordinarily difficult to predict the depth and length of the recession and to this continues to be a key risk to the Council in the short to medium term.

13.4 In preparing the strategy and forecast for 2009/10 an assessment was carried out of the significant risks and factors which may have an impact on the Council’s budget. Where quantifiable, the budget has been adjusted accordingly but it is important to acknowledge that there are still some risks to the overall position which may have to be funded from reserves. Members will continue to receive regular budget monitoring reports and updates to the Council’s 3-year Medium Term Financial Plan, to ensure that the financial challenges ahead are effectively met.

13.5 The annual preparation of the budget is a huge exercise involving the co-operation and support of countless officers in all departments of the Council. Most of the work, of course, falls on the Financial Services Section and has to be completed within tight time constraints at a difficult time of year.

14. RECOMMENDATION

14.1 The Overview and Scrutiny Committee:

(a) is asked if it wishes to refer any comments or recommendations on the

draft budget and proposed level of Council Tax, contained in the report

and the attached budget tables, to the Cabinet on the 2nd February 2009,

prior to the Cabinet making its final recommendations on the draft

Revenue Budget for 2009/10 for submission to the Council for approval

on the 24th February 2009;

14.2 The Cabinet is recommended to:

(a) consider the growth item for 2009/10 at Appendix 2 and agree those

which meet the Council’s priorities;

20


14. RECOMMENDATION (continued)

(b) agree to make a contribution to the Capacity Issues Reserve in 2008/09

from the identified underspend to fund the growth items agreed in (a)

above;

(c) agree the prudential indicators as set out in Appendix 6 and recommend

these indicators to Council for approval.

(d) agree to recommend to Council the draft budgets for 2009/10 at

Appendix 8 as submitted in Cabinet Member Portfolio order, and the

transfer from Reserves leading to a net budget requirement of

£16,052,030, subject to any amendments above; and

(e) agree the increase to the Council Tax for Worthing Borough Council’s

requirements in 2009/10 and the amount for a Band D equivalent

property to be recommended to Council (see table at 12.3(c)).

SARAH GOBEY

Executive Head

(Financial Services) & Section 151 Officer

ANDREW GARDINER

Strategic Director

Local Government Act 1972

Background Papers:

Report to the Cabinet 25th November 2008 Outline 3 year forecast 2009/10 – 2011/12 and savings proposals.

Local Authority Finance (England) Settlement Revenue Support Grant for 2009/10 and Related Matters: DCLG Letters and associated papers of 26th November 2008 and 21st January, 2009.

Letter from John Healey MP, Minister for Local Government dated 11th December 2008.

Local Government Act 2003 and Explanatory Note

“Guidance Note on Local Authority Reserves and Balances” – LAAP Bulletin No. 77 - CIPFA -published in November 2008

Statement of Accounts 2007/08.

Contact Officer:

Sarah Gobey Executive Head of Financial Services (and Section 151 Officer) Town Hall, Room 5, Worthing Telephone No: (01903) 221221 Email: [email protected].

21


SCHEDULE OF OTHER MATTERS

1. COUNCIL PRIORITY

1.1 The budget supports the Council’s achievement of all its priorities.

2. SPECIFIC ACTION PLANS

2.1 The report details how the Council proposes to meet the financial targets initially outlined in the 3-year outline forecast considered in July 2008.

3. SUSTAINABILITY ISSUES

3.1 Matter considered and no issues identified

4. EQUALITY ISSUES

4.1 The majority of the proposals included in the report will have no impact on equality issues as there are no proposed changes to the way in which services are delivered. However, if the proposed temporary post outlined in appendix 2 is approved, this post will help promote social inclusion during the recession. Consequently and equalities impact assessment is not required.

5. COMMUNITY SAFETY ISSUES (SECTION 17)


6. HUMAN RIGHTS ISSUES


7. REPUTATION


8. CONSULTATIONS

8.1 Consultations are detailed in Section 9 of the main report

9. RISK ASSESSMENT

9.1 The overall risks to the budget are detailed in Section 8 of the main report.

10. HEALTH and SAFETY ISSUES


11. PROCUREMENT STRATEGY


12. PARTNERSHIP WORKING

12.1 The report considers the impact that partnership working has on the overall revenue budget.

22

IINNTTRROODDUUCCTTIIOONN AADDDDEENNDDUUMM TTOO RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT

URGENT BUDGET UPDATE

The Council received a revised forecast of the likely cost of concessionary travel for Worthing on 28th January 2009. What this forecast shows is a greatly worsened position for Worthing The headlines figures are:

� Our 2008/09 budget is currently £1.8m against a revised forecast cost of £2m. Originally we were expecting an underspend in 2008/09 based on MCL's forecast of £1.7m.

� Our 2009/10 budget is currently £1.8m (based on the consultant’s original estimates) against a revised forecast of £2.3m which is an additional cost of £0.5m.

Details of the changes for individual Councils are shown at Appendix 1.

The consultants (MCL) have tried to provide an explanation of the swings between individual Councils. The main issue is around how we now reimburse the operators which is based on where journeys start. MCL have only just been able to analyse the journey starts, so whilst the overall number of journeys have gone down, Worthing have seen a disproportionate increase in the number of journey starts. Whilst the Concessionary Fares have long been an acknowledged risk in the budget, no-one appreciated the possible scale of the swing in journey numbers between authorities. Given the scale of the change, Officers from Worthing, Chichester, and Horsham are seeking a meeting with MCL to further question these changes.

The timing of this could not be worse as we are finalising the budget. It will be extremely difficult to identify £0.5m of savings at short notice. Even if we could identify savings and agree them, any open process is likely to take at least 3 months with redundancy notices taking a further 3 months. Therefore, in the short-term the Council’s options are very limited.

Consequently, I will recommend to Cabinet to fund this from reserves in 2009/10. Members will remember that we did place £250k in the Special and other Emergency Expenditure reserve last year against risks on concessionary travel.

This will use most of the current Special and other Emergency Expenditure reserve. However, there is a reasonable chance that this will be replenished in 2009 as we are awaiting news on the VAT claim for £0.9m (paragraph 4.4 of the main report refers to this). But members need to be aware that if the VAT is not reimbursed, this will virtually exhaust this reserve.

Looking ahead to 2010/11, this will add significantly to the Council’s budget pressures. The Council was expecting a shortfall of £0.8m which has now increased to £1.3m. This will lead to an extremely difficult budget round in 2010/11. Depending on the outcome of the VAT claim, we may opt to support the scheme for a further year in the knowledge that it is likely to transfer to the County Council in 2011/12.

In the meantime, it is proposed that the Council writes to the Minister about the disastrous impact that this scheme is having on our budget with the aim of seeking some additional funding and an early review of the funding of the scheme. Since 2007/08 the cost of concessionary travel has increased substantially, whilst the additional funding has not kept pace with the growth in the scheme:

23

IINNTTRROODDUUCCTTIIOONN AADDDDEENNDDUUMM TTOO RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT

URGENT BUDGET UPDATE (continued)

2008/09 2009/10 £ £

Current estimated cost 2,047,700 2,279,800 Less : 2007/08 spend (962,500) (962,500) Allowance for growth in 'old' scheme (77,000) (160,160)

Estimated growth attributable to nationwide scheme 1,008,200 1,157,140 Less: Specific grant (357,000) (365,000)

Element of scheme funded by Council Tax payers 651,200 792,140

Whilst, there is every prospect that this scheme will be transferred to the County Council for 2011/12. Every effort must be made to protect the interests of our residents and the financial health of the Council.

RECOMMENDATION:

The Overview and Scrutiny Committee is asked to comment on the proposed strategy to deal with concessionary travel in 2009/10.

The Cabinet is asked to :

(i) Approve the use of reserves to fund concessionary travel in 2009/10;

(ii) Agree that the Minister of Transport be written to regarding the cost of concessionary travel to Worthing taxpayers.

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d in

200

5 an

d co

nsis

t of

fu

nds

set

asid

e fro

m

incr

ease

s in

fees

and

cha

rges

. Th

ey a

re d

esig

ned

to p

rovi

de

fund

s to

war

ds

the

cost

of

m

ercu

ry

emis

sion

ab

atem

ent

mea

sure

s an

d cr

emat

oriu

m

infra

stru

ctur

e im

prov

emen

ts

resp

ectiv

ely.

4.C

RE

MA

TO

RIU

M IM

PR

OV

EM

EN

T

-

13

3

(133

)

-

89

(8

9) C

-

Pu

rpo

se:

Se

e C

rem

ator

Ab

atem

ent

abov

e.

C =

Ca

pit

al

Co

ntr

ibu

tio

n

39

II NNTT RR

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UUCC

TT IIOO

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MMAA

RRYY

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TT

AP

PE

ND

IX 5

SC

HE

DU

LE

OF

EA

RM

AR

KE

D R

ES

ER

VE

S

Re

se

rve

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rec

as

t

Ba

lan

ce

as

at

01

.04

.08

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nn

ed

Co

ntr

ibu

tio

ns

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nn

ed

Wit

hd

raw

als

Fo

rec

as

t

Ba

lan

ce

as

at

01

.04

.09

Pla

nn

ed

Co

ntr

ibu

tio

ns

Pla

nn

ed

Wit

hd

raw

als

Fo

rec

as

t

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lan

ce

as

at

31

.03

.10

£’0

00

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00

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00

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00

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00

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00

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00

5.

EC

ON

OM

IC D

EV

EL

OP

ME

NT

INIT

IAT

IVE

S

82

-

(8

2 )

-

-

-

-

Pu

rpo

se:

The

Econ

omic

Dev

elop

men

t In

itiat

ives

Res

erve

was

es

tabl

ishe

d in

Feb

ruar

y, 2

000

to m

eet t

he c

osts

of f

utur

e ec

onom

ic d

evel

opm

ent

initi

ativ

es.

6.

INS

UR

AN

CE

RE

SE

RV

E

28

4

26

(2

4 )

28

6

26

-

31

2 P

urp

ose:

The

Insu

ranc

e R

eser

ve

was

es

tabl

ishe

d in

19

93/9

4 to

de

velo

p ris

k m

anag

emen

t, fu

nd

self-

insu

ranc

e an

d to

ach

ieve

lo

nger

-term

reve

nue

savi

ngs.

C =

Ca

pit

al

Co

ntr

ibu

tio

n

40

II NNTT RR

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MMAA

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SC

HE

DU

LE

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RM

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KE

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ES

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S

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se

rve

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rec

as

t

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lan

ce

as

at

01

.04

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nn

ed

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ntr

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tio

ns

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nn

ed

Wit

hd

raw

als

Fo

rec

as

t

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lan

ce

as

at

01

.04

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nn

ed

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ntr

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tio

ns

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rec

as

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lan

ne

dB

ala

nc

e a

s a

t W

ith

dra

wa

ls

31

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£’0

00

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00

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00

£’0

00

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00

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00

52

-

(24 )

28

-

(2

4 )

4

7.JO

INT

HE

AL

TH

PR

OM

OT

ION

Pu

rpo

se:

The

Join

t H

ealth

Pr

omot

ion

rese

rve

was

es

tabl

ishe

d in

20

05

with

fu

ndin

g re

ceiv

ed

from

th

e lo

cal

Prim

ary

Car

e Tr

ust

for

heal

th

prom

otio

n pr

ojec

ts.

8.

LE

ISU

RE

LO

TT

ER

Y A

ND

OT

HE

R

PA

RT

NE

RS

HIP

S

133

-

(5

3 )

80

-

(73 )

7

Pu

rpo

se:

The

Leis

ure,

Lot

tery

and

Oth

er

Partn

ersh

ips

Res

erve

w

as

esta

blis

hed

in 1

995/

96 to

ass

ist

in

finan

cing

ca

pita

l sc

hem

es

attra

ctin

g su

bsta

ntia

l su

ppor

t fro

m

the

Nat

iona

l Lo

ttery

di

strib

utor

bo

dies

an

d ot

her

fund

ing

agen

cies

an

d or

gani

satio

ns.

This

res

erve

is

curre

ntly

ear

mar

ked

for s

uppo

rt to

the

Mus

eum

Red

evel

opm

ent

bid

and

the

Foot

ball

Foun

datio

n bi

d.

C =

Ca

pit

al

Co

ntr

ibu

tio

n

41

II NNTT RR

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TT IIOO

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KE

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als

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as

t

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lan

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as

at

01

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nn

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31

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9.

LE

ISU

RE

OP

TIO

NS

292

21

1

-

503

21

1

-

714

Pu

rpo

se:

The

Leis

ure

Opt

ions

Res

erve

ha

s be

en e

stab

lishe

d us

ing

the

inte

rest

ea

rned

fro

m

the

proc

eeds

of

th

e di

spos

al

of

certa

in

asse

ts

bein

g so

ld

to

gene

rate

fu

nds

to

re-p

rovi

de

swim

min

g fa

cilit

ies

and

refu

rbis

hing

th

e Le

isur

e C

entre

. Th

e re

serv

e w

ill be

us

ed f

or o

ne-o

ff in

itiat

ives

or

pum

p-pr

imin

g pr

ojec

ts i

n lin

e w

ith

the

Cou

ncil’s

C

orpo

rate

Pl

an p

riorit

ies.

C =

Ca

pit

al

Co

ntr

ibu

tio

n

42

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nn

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nn

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hd

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rec

as

t

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lan

ce

as

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01

.04

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nn

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11

0

-

(29 )

81

-

-

81

10

. MU

SE

UM

RE

SE

RV

E

Pu

rpo

se:

The

Mus

eum

R

eser

ve

was

es

tabl

ishe

d in

19

93/9

4 to

su

ppor

t th

e ov

eral

l se

rvic

e ai

ms

of t

he M

useu

m a

nd A

rt G

alle

ry

on

occa

sion

s w

here

an

nual

bud

gets

do

not

allo

w

the

wor

k of

the

Mus

eum

and

Ar

t G

alle

ry

to

prog

ress

in

a

man

ner

whi

ch w

ill co

ntrib

ute

to

achi

evin

g th

ese

aim

s.

62

5

-

(225

)

400

-

(2

25 )

17

5 11

. PE

NS

ION

CO

NT

RIB

UT

ION

S

Pu

rpo

se:

Th

e Pe

nsio

n C

ontri

butio

ns

Res

erve

w

as

esta

blis

hed

in

1997

/98

to p

rovi

de f

undi

ng f

or

the

inev

itabl

e in

crea

ses

in t

he

Cou

ncil's

co

ntrib

utio

ns

to

the

Wes

t Su

ssex

Pen

sion

s Fu

nd

begi

nnin

g in

19

99/2

000

follo

win

g th

e G

over

nmen

t's

with

draw

al

of

Adva

nce

Tax

Cre

dits

.C

= C

ap

ita

l C

on

trib

uti

on

43

II NNTT RR

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RM

AR

KE

D R

ES

ER

VE

S

Re

se

rve

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rec

as

t

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lan

ce

as

at

01

.04

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nn

ed

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ntr

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tio

ns

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nn

ed

Wit

hd

raw

als

Fo

rec

as

t

Ba

lan

ce

as

at

01

.04

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nn

ed

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ntr

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ns

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nn

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.10

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00

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00

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00

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00

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00

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00

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00

12. P

LA

NN

ING

D

EL

IVE

RY

G

RA

NT

RE

SE

RV

E

257

-

(1

0)

24

7

-

(10 )

237

Pu

rpo

se:

Th

e Pl

anni

ng

Del

iver

y G

rant

w

as s

et u

p in

200

6/07

to c

arry

fo

rwar

d gr

ant

rece

ived

in

pr

evio

us

year

s,

whi

ch

has

been

app

rove

d by

Cab

inet

to

be s

pent

on

spec

ific

plan

ning

in

itiat

ives

.

13. S

PE

CIA

L A

ND

OT

HE

R

E

ME

RG

EN

CY

EX

PE

ND

ITU

RE

575

20

0 *

-

775

*

-

-

77

5

Pu

rpo

se:

Th

e Sp

ecia

l an

d O

ther

Em

erge

ncy

Expe

nditu

re

Res

erve

was

set

up

to f

und

stra

tegi

c or

unf

ores

een

one-

off

expe

nditu

re, w

hich

may

aris

e.

C =

Ca

pit

al

Co

ntr

ibu

tio

n

* =

Co

ntr

ibu

tio

n t

o b

e c

on

firm

ed

at

the

ye

ar-

en

d

44

II NNTT RR

OODD

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TT IIOO

NNSS

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RRYY

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TT

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PE

ND

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SC

HE

DU

LE

OF

EA

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AR

KE

D R

ES

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S

Re

se

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rec

as

t

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lan

ce

as

at

01

.04

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Pla

nn

ed

Co

ntr

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tio

ns

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nn

ed

Wit

hd

raw

als

Fo

rec

as

t

Ba

lan

ce

as

at

01

.04

.09

Pla

nn

ed

Co

ntr

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ns

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nn

ed

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hd

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rec

as

t

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lan

ce

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at

31

.03

.10

£’0

00

£’0

00

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00

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00

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00

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00

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00

14. V

AT

EX

EM

PT

ION

S L

IAB

ILIT

Y

24

7

-

-

247

-

-

24

7 P

urp

ose:

The

VAT

Exem

ptio

n Li

abilit

y R

eser

ve w

as s

et u

p in

200

2 to

m

eet p

oten

tial V

AT li

abilit

ies.

15. V

EH

ICL

E R

EP

AIR

S A

ND

R

EN

EW

AL

61

-

-

61

-

-

61

Pu

rpo

se:

The

Vehi

cle

Rep

airs

an

d R

enew

al F

und

was

set

up

in

2008

to

m

eet

futu

re

mai

nten

ance

cos

ts o

f the

Adu

r an

d W

orth

ing

Cou

ncil

Serv

ices

Fl

eet.

16. O

TH

ER

CO

NT

RIB

UT

ION

S

To b

e ag

reed

at y

ear e

nd.

TO

TA

L

3,8

38

65

3

(1

,16

3 )

3

,32

8

4

08

(69

8 )

3

,03

8

C =

Ca

pit

al

Co

ntr

ibu

tio

n

45

46


APPENDIX 6

PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012

1. BACKGROUND

1.1 There is a requirement under the Local Government Act 2003 for local authorities to have regard to Cipfa’s Prudential Code for Capital Finance in Local Authorities (the “Cipfa Prudential Code”) when setting and reviewing their Prudential Indicators. The indicators are designed to ensure that the council’s capital investment programme is affordable, sustainable and prudent within the context of the Council’s overall financial plans. The indicators proposed for 2009/10 and the two subsequent years are shown in the tables below.

1.2 It should be noted that in early 2008 CIPFA undertook a review of the Prudential Code but has not yet published its conclusions arising from the consultation process.

2. ESTIMATES OF CAPITAL EXPENDITURE

2.1 This indicator is set to ensure that the level of proposed capital expenditure remains within sustainable limits and, in particular, to consider the impact on Council Tax.

1. Capital Expenditure

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

MEMBER PORTFOLIO Resources 0.132 0.068 0.042 0.011

Business Modernisation 0.212 0.333 0.508 -

Health, Safety and Wellbeing

0.410 0.565 0.187 0.100

Regeneration 1.595 1.964 2.493 1.085

Clean & Green Environment

2.279 0.654 0.491 1.327

Improved Customer Services

0.772 3.169 6.189 13.566

TOTAL 5.400 6.753 9.910 16.089

47


APPENDIX 6


2. ESTIMATES OF CAPITAL EXPENDITURE (continued)

2.2 Capital expenditure will be financed as follows:

Capital Financing

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

Capital Receipts 3.037 5.692 9.232 11.304Government Grants 0.828 0.857 0.589 2.656Revenue Contributions and

Reserves0.160 0.182 0.089 0.603

Prudential Borrowing 1.375 0.022 - 1.526

TOTAL 5.400 6.753 9.910 16.089

Note: The element to be financed from borrowing impacts on the movement in the Capital Financing Requirement shown under Paragraph 4.2

3. RATIO OF FINANCING COSTS TO NET REVENUE STREAM

3.1 This is an indicator of affordability and demonstrates the revenue implications of capital investment decisions by highlighting the proportion of the revenue budget required to meet borrowing costs associated with capital spending. The financing costs, net of interest from investments, are expressed as a proportion of the Net Revenue Budget.

2.

Ratio of Financing

Costs to Net Revenue

Stream

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

Finance Costs 0.340 0.556 0.558 0.619Investment Interest -1.324 -1.221 -0.851 -1.225

NET TOTAL -0.984 -0.665 -0.293 -0.606

REVENUE BUDGET 15.604 16.052 16.374 16.701

TOTAL RATIO -6.31% -4.15% -1.79% -3.63

3.2 The ratio is negative as the Council’s cost of financing is exceeded by interest receivable from investments. The estimated revenue budget for 2008/09 and 2009/10 is assumed to increase by 2%, but may change in accordance with the Medium Term Financial Plan (MTFP).

48


APPENDIX 6


4. CAPITAL FINANCING REQUIREMENT

4.1 The Capital Financing Requirement (CFR) measures the Council’s underlying need to borrow for a capital purpose. The calculation of the CFR is balance sheet based and an aggregation of the Council’s fixed assets, intangible assets (plus any other expenditure treated as capital), Capital Adjustment Account, Revaluation Reserve and Government Grants Deferred. The CFR can be a negative amount in situations where sufficient resources have been set aside resulting in the underlying need to borrow being fully extinguished

4.2 The estimated CFR and year–on-year changes are:

3.

Capital Financing

Requirement

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

Balance Bt/Forward 5.637 6.772 6.371 5.945 Capital expenditure financed from prudential borrowing

1.375 0.022 - 1.526

Revenue provision for debt Redemption

(0.240) (0.423) (0.426) (0.426)

Balance Cd/Forward 6.772 6.371 5.945 7.045

4.3 In order to ensure that over the medium term net borrowing will only be for a capital purpose, the Council is required to ensure that net external borrowing does not, except in the short term, exceed the Capital Financing Requirement in the preceding year plus the estimates of any additional capital financing requirement for the current and next two financial years.

4.4 The Executive Head of Financial Services and S151 Officer reports that this Council had no difficulty meeting this requirement in 2007-08 nor are difficulties envisaged for 2008-09 or future financial years.

5 ACTUAL EXTERNAL DEBT

5.1 This indicator is obtained directly from the Council’s balance sheet. It is the closing balance for actual gross borrowing plus other long-term liabilities. This Indicator is consistent with the presentation used for the Operational Boundary and Authorised Limit.

49


APPENDIX 6


5 ACTUAL EXTERNAL DEBT (continued)

4. Actual External Debt as at 31st March 2008 £m

Borrowing 1.80Other Long-term Liabilities 0.00

TOTAL 1.80

6. INCREMENTAL IMPACT OF CAPITAL INVESTMENT DECISIONS

6.1 This is an indicator of affordability that shows the impact of capital investment decisions on Council Tax. The incremental impact is calculated by comparing the Band D equivalent Council Tax attributable to the total revenue budget requirement, including the effect of the current approved capital programme, with an equivalent calculation excluding the impact of the proposed capital programme.

5.

Incremental Impact of

Capital Investment

Decisions

Estimate

2008/09

£ p

Estimate

2009/10

£ p

Estimate

2010/11

£ p

Estimate

2011/12

£ p

Increase in Band D Council Tax

17.80 22.67 26.33 32.50

Less: Government

support-0.47 -0.16 -0.31 -1.38

NET IMPACT 17.33 22.51 26.02 31.12

6.2 The increase in Band D council tax reflects the net increases in running costs attributable to the consumption of capital receipts (and the loss of interest receivable on the investment of those receipts) and capital financing charges attributable to borrowing arising from the proposed capital programme.

7. AUTHORISED LIMIT AND OPERATIONAL BOUNDARY FOR EXTERNAL DEBT

7.1 The Council has an integrated treasury management strategy and manages its treasury position in accordance with its approved strategy and practice. Overall borrowing may therefore arise as a consequence of all the financial transactions of the Council and not just those arising from capital spending.

7.2 The Council has set the Authorised Limit for its total external debt, being the aggregate of gross borrowing (before investments) and other long-term liabilities such as finance leases. The authorised limit is consistent with the Council’s existing cashflow commitments, its proposals for capital expenditure and financing, and its approved treasury management policy statement and practices.

50


APPENDIX 6


7.3 The Authorised Limit has been set on the estimate of the most likely, prudent but not worst case scenario with sufficient headroom over and above this to allow for unusual cash movements.

7.4 The Authorised Limit is the statutory limit determined under Section 3(1) of the Local Government Act 2003 (referred to in the legislation as the Affordable Limit).

6.

Authorised Limited for

External Debt

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

Borrowing 11.0 11.0 11.0 11.0Other Long-term Liabilities

0.0 0.0 0.0 0.0

TOTAL 11.0 11.0 11.0 11.0

7.5 The Executive Head of Financial Services and S151 Officer has delegated authority, within the total limit for any individual year, to effect movement between the separately agreed limits for borrowing and other long-term liabilities. Decisions will be based on the outcome of financial option appraisals and best value considerations. Any movement between these separate limits, should it be necessary, shall be reported to the Cabinet Member (Resources) at the earliest opportunity.

7.6 The Operational Boundary links directly to the Council’s plans for capital expenditure, the estimates of the capital financing requirement and the estimate of cashflow requirements. This indicator is based on the same estimates as the Authorised Limit reflecting the most likely, prudent but not worst case scenario but without the additional headroom included within the Authorised Limit.

7.

Operational Boundary

for External Debt

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

Borrowing 10.0 10.0 10.0 10.0Other Long-term Liabilities

0.0 0.0 0.0 0.0

TOTAL 10.0 10.0 10.0 10.0

51


APPENDIX 6


8. ADOPTION OF THE CIPFA TREASURY MANAGEMENT CODE

8.1 This indicator demonstrates that the Council has adopted the principles of best practice.

8. Adoption of the CIPFA Code of Practice in Treasury Management

The Council approved the adoption of the CIPFA Treasury Management Code at its Executive meeting on 21st March, 2002.

9. UPPER LIMITS FOR FIXED INTEREST RATE EXPOSURE AND VARIABLE INTEREST

RATE EXPOSURE

9.1 These indicators allow the Council to manage the extent to which it is exposed to changes in interest rates. The indicators are expressed as a percentage of net investments or borrowing calculated by reference to the potential maximum value of investments or borrowing at fixed or variable rates as a proportion of total investments or borrowing.

No. Prudential Indicator

Revised

Estimate

2008/09

%

Estimate

2009/10

%

Estimate

2010/11

%

Estimate

2011/12

%

Borrowing and Investments

9 Upper Limit for Fixed Interest Rate:

- Investment -100 -100 -100 -100 - Borrowing 100 100 100 100

10 Upper Limit for Variable Rate:

- Investment -100 -100 -100 -100 - Borrowing 100 100 100 100

9.2 The limits above have been set in consultation with the Council’s treasury management advisors and provide maximum flexibility within which decisions will be made for drawing down borrowing on a fixed or variable rate basis. The decisions will ultimately be determined by expectations of anticipated interest rate movements as set out in the Council’s treasury management strategy, or updated by subsequent forecasts received from the Council’s advisors.

10 MATURITY STRUCTURE OF FIXED RATE BORROWING

10.1 This indicator has been set in consultation with the Council’s treasury management advisors at a level to provide maximum flexibility to repay debt in any period. This will allow debt to be repaid or rescheduled at a time when interest rates may be favourable to do so in order to reduce the financing costs of borrowing.

52


APPENDIX 6


10 MATURITY STRUCTURE OF FIXED RATE BORROWING (continued)

10.2 The lower limit indicator is set according to the proportion of debt maturing in any one period, the upper limit provides flexibility to repay more than the lower limit if it is beneficial to do so. The maximum flexibility has been allowed.

11.

Maturity structure of fixed rate

borrowing

Lower Limit

%

Upper Limit

%

Under 12 months 0 10012 months and within 24 months 0 10024 months and within 5 years 25 1005 years and within 10 years 25 10010 years and above 0 100

11. UPPER LIMIT FOR TOTAL PRINCIPAL SUMS INVESTED OVER 364 DAYS

11.1 The purpose of this limit is to protect the Councils liquidity position and contain exposure to the possibility of loss that may arise as a result of the Council having to seek early repayment of the sums invested.

12.

Upper Limit for Total

Principal Sums Invested

Over 364 Days

Revised

Estimate

2008/09

£m

Estimate

2009/10

£m

Estimate

2010/11

£m

Estimate

2011/12

£m

10.0 10.0 10.0 10.0

53


DECISION MADE BY CABINET 2ND FEBRUARY, 2009

DECISION

1. That the growth items for 2009/10 detailed in Appendix 2 to the report be agreed.

2. That a contribution be made to the Capacity Issues Reserve in 2009/10 from the identified underspend to fund the growth items agreed at 1 above.

3. That the Prudential Indicators as set out in Appendix 6 to the report be recommended to Council for approval.

4. That the draft budgets for 2009/10 as set out in Appendix 7 to the report, and the transfer from Reserves leading to a net budget requirement of £16,052,030, be recommended to Council.

5. That it be recommended to Council that the Council Tax for Worthing Borough Council’s requirements in 2009/10 be increased by 3.9%.

6. That the use of the Special and Other Emergency Expenditure Reserve to fund the recently notified likely increase in the cost of concessionary travel in 2009/10 of £440,000 be agreed.

7. That the Officers be requested to write to the Minister of Transport regarding the impact of the cost of concessionary travel on the Council’s budget and Worthing taxpayers.

THE CONSEQUENCES OF THE COUNCIL’S DECISIONS ARE SET OUT BELOW

ndCouncil are now asked to approve the following adjustment to the Cabinet decision of 2 February.

The Budget Requirement of £16,052,030 in recommendation (d) of the 2 February 2009 Cabinet Agenda was based on a proposed council tax of 4% and was net of options put to the Cabinet.

With a Council Tax increase of 3.8%, the Budget Requirement in the 24 February Council Agenda is now £16,038,190. This incorporates the decisions of the 2 February 2009 Cabinet, which include:

- the growth proposals in Appendix 2

- the anticipated growth in concessionary travel budget

- the use of Capacity Issues Reserve to fund growth proposals in Appendix 2

- use of special and other emergency reserve to fund concessionary travel growth

As shown in paragraph 5.8 of the 2009/10 budget report, each 0.1% change in Council Tax leads to a £6,920 change in spend or required savings.

54


DECISION MADE BY CABINET 2ND FEBRUARY, 2009

THE CONSEQUENCES OF THE COUNCIL’S DECISIONS ARE SET OUT BELOW (continued)

The additional potential savings proposed which total £18,470 are:

£(a) Remove the additional hours for the Security Officer 2,000 (b) Freeze Members Allowances at 2008/09 levels 4,970 (c) No longer supply sandwiches for Members meetings 1,500 (d) Remove the requested growth for the Caravan Park 10,000

18,470

£Budget Requirement in 2nd February 2009 Cabinet Agenda 16,052,030 2nd February 2009 Cabinet Agenda Appendix 2 – WSASP growth 10,000 2nd February 2009 Cabinet Agenda Appendix 2 – Temporary Housing Advice growth 30,000 Funded by Capacity Issues Reserves (40,000 ) Concessionary Travel growth – 2nd February Cabinet Addendum 441,060 Funded by special and other emergency reserve (441,060 ) Additional savings agreed by Council (18,470 ) Adjustment in use of reserves (reduction (+)/increase (-)) 4,630 BUDGET REQUIREMENT IN 24TH FEBRUARY 2009 COUNCIL AGENDA 16,038,190

The decision to set a Council Tax of 3.8% rather than the 4%, on which the 2nd February Cabinet report was based, decreases the ‘Net Requirements for Local Tax Purposes’ from £8,117,110 to £8,103,270, a decrease of £13,840.

If any of the proposals for savings are amended, then the use of reserves will be adjusted accordingly.

55

IINNTTRROODDUUCCTTIIOONN SSEETTTTIINNGG OOFF OOVVEERRAALLLL CCOOUUNNCCIILL TTAAXX

CCOOLLLLEECCTTIIOONN FFUUNNDD

2008/2009 2009/2010

Original Revised Estimate

£ £ £

COUNCIL TAX

Payments Worthing Borough Council Demand 7,804,880 7,804,880 8,103,270 West Sussex County Council Precept 42,207,241 42,207,241 43,581,870 Sussex Police Authority 4,947,242 4,947,242 5,179,590

Total Payments 54,959,363 54,959,363 56,864,730

Council Tax Amount due from residents 49,445,853 49,445,853 50,693,730

Plus: Benefits 5,713,510 5,713,510 6,471,000 Gross Amount Due 55,159,363 55,159,363 57,164,730

Less: Provision for bad debts (200,000 ) (200,000) (300,000 )

Total Council Tax 54,959,363 54,959,363 56,864,730

Deficit/(Surplus) Deficit for year - 192,305 - Deficit/(Surplus) Brought Forward 499,078 562,880 (173,424 ) Increase in provision for Bad Debts 1,539 (427,992) - Surplus charged to: Worthing Borough Council (71,410 ) (71,410) 24,628 West Sussex County Council (384,290 ) (384,290) 15,611 Sussex Police Authority (44,917 ) (44,917) 133,185

Deficit carried forward - (173,424) -

NNDR (BUSINESS RATES)

Gross amount due 32,675,120 32,675,120 33,138,747 Less: Mandatory relief (2,277,910 ) (2,277,910) (2,714,302 )

Discretionary relief (56,780 ) (56,780) (23,292 ) Bad debts provision (148,210 ) (148,210) (121,748 )

Net payable by Business Sector 30,192,220 30,192,220 30,279,405

Amount allowed to Council for Administration Costs (128,970 ) (128,970) (139,747 )

Discretionary Relief met by Council 34,890 34,890 35,760

BALANCE PAYABLE TO GOVERNMENT 30,098,140 30,098,140 30,175,418

56

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58

IINNTTRROODDUUCCTTIIOONN CCOOUUNNCCIILL TTAAXX SSUUMMMMAARRYY AANNDD CCHHAARRTTSS

COUNCIL TAX 2009/2010

Worthing

Borough

Council

WestSussex

County

Council

SussexPolice

Authority

£

16,038,190

1,483,410

6,426,880

-

(24,630 )

£

462,716,000

18,248,581

79,062,220

-

1,642,708

£

253,028,000

13,241,940

57,370,883

99,197,503

484,731

8,103,270 367,047,907 83,702,405

Total

Net Expenditure

Less:

Government Revenue Support Grant

Contribution from Business Rates

Contribution from Police Grant

Collection Fund (Surplus)/Deficit

Balance to be met by

Council Taxpayers

Number of Band D equivalent properties

Council Tax for Band D properties 2009/2010

Council Tax for Band D in 2008/2009

Change £

%

38,444.19

210.78

203.04

7.74 3.8

323,778.20

1,133.64

1,098.00

35.64 3.25

621,261.60

134.73

128.70

6.03 4.69

£1,479.15

£1,429.74

£49.41 3.47

COUNCIL TAX PAYABLE

Property Band Worthing Borough Council West Sussex County Council Sussex Police Authority TOTAL

ABCDEFGH

£

140.52 163.94 187.36 210.78 257.62 304.46 351.30 421.56

£

755.76 881.72 1,007.68 1,133.64 1,385.56 1,637.48 1,889.40 2,267.28

£

89.82 104.79 119.76 134.73 164.67 194.61 224.55 269.46

£

986.10 1,150.45 1,314.80 1,479.15 1,807.85 2,136.55 2,465.25 2,958.30

NUMBER OF PROPERTIES PER BAND

Property Band

Band Ratio (proportion of tax due for a Band D property)

Property Valuation Bands

Total Number of Chargeable Dwellings

No. of Band D equivalent properties after allowing for discounts/allowances

6,402 10,028 12,324 8,753 5,141 2,197 867 27

3,493.58 6,732.02 9,861.58 8,210.72 5,819.43 2,992.95 1,321.01 12.90

ABCDEFGH

66.7% 77.8% 88.9% 100.0% 122.2% 144.4% 166.7% 200.0%

Under £40,000 £40,001 - £52,000 £52,001 - £68,000 £68,001 - £88,000 £88,001 - £120,000 £120,001 - £160,000 £160,001 - £320,000 above - £320,001

45,739 38,444.19

CHANGES IN BAND D COUNCIL TAX 2001/02 - 2009/10Council Tax is a local tax which started on 1st April 1993 as a replacement for Community Charge

Year Actual Band D (pounds)Worthing** Worthing West Sussex Police Total

01/02 131.16 129.60 660.78 59.13 849.51

02/03 143.11 142.47 724.95 69.84 937.26

03/04 155.29 154.53 859.32 97.74 1111.59

04/05 169.71 169.65 910.26 105.12 1185.03

05/06 175.76 177.66 954.18 110.25 1242.09

06/07 187.32 186.30 1,001.34 115.74 1303.38

07/08 194.46 193.59 1,050.84 122.67 1367.10

08/09 201.18 203.04 1,098.00 128.70 1429.74

09/10 211.78 210.78 1,133.64 134.73 1479.15

**Band D amount that would have applied without contribution to/from Collection Fund

Tax By Authority 2001/02 - 2009/10

ANNUAL PERCENTAGE SHARE BY

AUTHORITY

97/98 SHARE OF BAND D COUNCIL TAX

WORTHING 17%

WEST

SUSSEX

75%

£0

£0

£0

£1

£1

£1

£1

1

Worthing** Worthing West Sussex Police Total

ANNUAL PERCENTAGE SHARE BY

AUTHORITY

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1

#REF! #REF! #REF!

98/99 SHARE OF BAND D COUNCIL TAX

WORTHING

16%

ANNUAL PERCENTAGE SHARE BY AUTHORITY

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10

Worthing West Sussex Police

2009/10

SHARE OF BAND D COUNCIL TAX

77%

14%9%

POLICE WORTHING

WEST SUSSEX

£0

£200

£400

£600

£800

£1,000

£1,200

£1,400

£1,600

01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10

Worthing West Sussex Police Total

59

60

2008/09 2009/10

£0.962

£6.909

£7.733

£1.483

£6.427

£8.128

£0m

£1m

£2m

£3m

£4m

£5m

£6m

£7m

£8m

£9m

£10m

£11m

£12m

£13m

£14m

£15m

£16m

WHERE THE MONEY COMES FROM

Council Tax Net Of Collection Fund

Contribution From Business Rates

Revenue Support Grant

Expenditure Income/Savings

£0.532

£1.516

£0.540

£1.274

£0.394

£0.403

£0.039

£0.478

£0.0m

£0.2m

£0.4m

£0.6m

£0.8m

£1.0m

£1.2m

£1.4m

£1.6m

£1.8m

£2.0m

£2.2m

£2.4m

£2.6m

HOW THE BUDGET HAS CHANGED BETWEEN

2008/2009 AND 2009/2010

Increased Transfers From Reserves

Reduced Income

Committed & Unavoidable Growth

Inflation

Central Government Funding Increase

Additional Income

Council Tax Increase

Savings

61

62

CCIIVVIICC BBUUDDGGEETT SSUUMMMMAARRYY

ACTUAL

2007/2008CABINET MEMBER PORTFOLIOS

ESTIMATE

2008/2009

CURRENT

2008/2009

ESTIMATE

2009/20010

£ £ £ £

1,870,410 Leader 1,773,810 1,812,664 1,570,250

3,863,768 Clean & Green Environment 3,505,880 3,536,400 3,823,310

2,054,713 Health, Safety & Wellbeing 2,193,290 2,260,920 2,256,350

6,399,950 Improved Customer Services * 7,134,490 7,108,010 7,491,400

2,228,610 Regeneration 2,879,920 2,943,280 2,813,550

943,057 Resources * 806,300 812,586 1,392,080

(28,618) Business Modernisation * 0 0 0

(* includes Support Service Holding Accounts)

17,331,890 Total Cabinet Member Requirements 18,293,690 18,473,860 19,346,940

(2,640,799) Credit Back Depreciation / Impairments (2,815,320) (2,815,320) (3,076,000) 0 Minimum Revenue Provision 363,870 363,870 363,870

14,691,091 15,842,240 16,022,410 16,634,810

Transfer to/from Reserves:950,803 Contribution to Reserves 452,570 452,570 408,270

(494,921) Transfer from reserves to fund specific expenditure (215,410) (395,580) (494,520)(225,000) Pension Contributions Reserve (225,000) (225,000) (225,000)264,127 Capacity Issue Reserve (250,000) (250,000) (290,000)

0 Transfer to/(from) Working Balances 0 0 4,630

15,186,100 Total Budget requirement before External Support

from Government15,604,400 15,604,400 16,038,190

Less: Aggregate External Finance:(1,112,420) Revenue Support Grant (961,810) (961,810) (1,483,410)(6,628,626) Contribution from Business Rates (6,909,120) (6,909,120) (6,426,880)

7,445,054 Balance to be raised from Local Taxpayers 7,733,470 7,733,470 8,127,900

(34,061) Contribution to/(from) Collection Fund 71,410 71,410 (24,630)

7,410,993 Net Requirements for Local Tax Purposes 7,804,880 7,804,880 8,103,270

38,286.58 No of Band D equivalent properties 38,440.11 38,440.11 38,444.19

193.59 Worthing Borough Council Tax at Band D 203.04 203.04 210.78

CIVIC BUDGET 2009/2010

Summary of Cabinet Member Requirements

63

64

SSUUBBJJEECCTTIIVVEE AANNAALLYYSSIISS OOFF GGEENNEERRAALL FFUUNNDD NNEETT EEXXPPEENNDDIITTUURREE

2008/2009 2009/2010

£ Expenditure £

17,786,400 Employees 17,427,010

12,603,080 Running Expenses 13,335,710

1,940,190 Third Party Payments 3,174,030

2,815,320 Capital Charges 3,074,770

28,409,120 Housing and Council Tax Benefits granted 29,391,000

63,554,110 GROSS EXPENDITURE 66,402,520

Less:

Income

(11,121,390 ) Customer and Client Receipts (11,372,260 )

(1,029,440 ) Rents (1,172,130 )

(1,446,820 ) Interest (1,041,720 )

(29,854,150 ) Government Grants (31,378,230 )

(1,854,620 ) Other Grants, Reimbursements & Contributions (2,091,240 )

(45,306,420 ) GROSS INCOME (47,055,580 )

18,247,690 SUB-TOTAL: Net Expenditure before Asset Management

Revenue Account 19,346,940

Less:

(2,451,450 ) Credit Back Depreciation & Minimum Revenue Provision (2,712,130 )

15,796,240 NET EXPENDITURE BEFORE USE OF BALANCES 16,634,810

(191,840 ) Transfer to/from Reserves (596,620 ) Less:

- Revenue Support Grant amendment -

15,604,400 NET EXPENDITURE 16,038,190

(961,810 ) Less: Revenue Support Grant (1,483,410 )

(6,909,120 ) Contribution from Business Rates (6,426,880 )

71,410 Contribution (from)/to Collection Fund (24,630 )

7,804,880 DEMAND ON COLLECTION FUND 8,103,270

SUBJECTIVE ANALYSIS OF 2009/2010

EXPENDITURE & INCOME

Capital Charges

£3.075mThird Party

Payments £3.174m

Running Expenses

£13.336m

GROSS

EXPENDITURE

Special Items -

Housing & Council

Tax Benefit

£29.391m

Employees

£17.427m

Other Income

£3.133m

Government

Grant £31.378m

Rents £1.172m

Customer and

Client Receipts

£11.372m

GROSS INCOME

65

66

67

THE LEADERTHE LEADER

68

TTHHEE LLEEAADDEERR

ACTUAL

2007/08SERVICE / ACTIVITY

ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £CENTRAL SERVICES TO THE PUBLIC

273,692 Elections 301,410 301,410 223,920

CORPORATE & DEMOCRATIC CORE

325,574 Corporate Management 350,350 362,650 346,930

1,271,144 Democratic Representation & Management 1,122,050 1,148,604 999,400

1,596,718 1,472,400 1,511,254 1,346,330

1,870,410 CABINET MEMBER TOTAL 1,773,810 1,812,664 1,570,250

69

TTHHEE LLEEAADDEERR

1. ORIGINAL ESTIMATE 2008/2009 1,773,810 1,773,810

2. INFLATION

Pay - 3,400

Other - 10,190

3. EXPENDITURE FUNDED FROM RESERVES

Funding for West Sussex Accessible Services Partnership from Capacity Issues Reserve has ended

- (10,000)

Carry forwards of the Ward Member Scheme for those members who had firm proposals prior to the election in 2008

10,000 -

Request for carry forward at final outturn for additional hospital consultancy to respond to PCT options for Worthing hospital. Approved 10/06/08

7,500 -

Request for carry forward at final outturn for the Citizen Panel as recommended by the Community Engagement Scrutiny Review on 28/02/08. Approved 10/06/08

12,300 -

Request for carry forward at final outturn to pilot equipping Cabinet Members with Blackberries . Approved 10/06/08

4,000 -

4. CHANGES TO BASE

(i) Unavoidable Growth - -

(ii) Additional Savings - -

5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08

(i) One-off non-recurring items

Elections - no planned Local Elections in 2009/10 - (73,160)

Civic & Comm Services - buy out of lease of Mayor's car 2,360 -

(ii) Unavoidable Growth

Elections - increased software maintenance costs - 5,740

(iii) Compensatory Savings

Various Services - increased vacancy target - (410)

(iv) Reductions in income - -

(v) Impact of Capital Programme - -

(vi) Additional Income - -

(vii) Efficiency Savings

Elections - employee cost savings from implementing joint working - (9,870)

Civic & Comm Services - saving due to buy out of lease of Mayor's car - (2,700)

Balance carried forward 1,809,970 1,697,000

£ £

SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL

AND CURRENT ESTIMATE AND 2009/2010

Estimate

2009/2010

Current

2008/2009

70

TTHHEE LLEEAADDEERR

Balance brought forward 1,809,970 1,697,000

5. APPROVED VARIATIONS REPORTED TO CABINET


Members Services - savings on Members' IT Provision - (2,000)

Various Services - reduction in insurance actuarial and brokerage fees as now shared with Adur DC

- (190)

Members Services - no longer supply sandwiches at Members meetings. Approved at Council 24/03/09

(1,500)

Members Services - freeze Members' Allowances at 2008/09 levels. Approved at Council 24/03/09

(4,970)

6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 - -

7. GROWTH AGREED AT CABINET 02/02/09 - -

Supporting the West Sussex Accessible Partnership by funding from Capacity Issues Reserve

10,000

8. BUDGET TRANSFERS

(i) Virements

Democratic Representation - Equalities/Regrading issues funded from residual Pay & Grading budget

- 2,280

(ii) Changes in Allocations

Support Services - (129,870)

Net transfer to / from Joint Service - 1,510

(iii) Capital Charges - (2,010)

9. OTHER MINOR VARIATIONS 2,694 -

APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 1,812,664 1,570,250

£ £



Estimate

2009/2010

Current

2008/2009

CABINET MEMBER THE LEADERCABINET MEMBER THE LEADER

SE

RV

ICE

/ A

CT

IVIT

YE

mp

loyee

sP

rem

ises

Tra

ns

po

rtS

up

pli

es

&

Se

rvic

es

Th

ird

Pa

rty

Su

pp

ort

Cap

ita

l

Ch

arg

es

Inc

om

eT

OT

AL

££

££

££

££

£C

EN

TR

AL

SE

RV

ICE

S T

O T

HE

PU

BL

IC

Elec

tions

69,1

60

1,15

0

280

61

,470

11

,600

80

,870

1,

110

(1

,720

) 22

3,92

0

CO

RP

OR

AT

E &

DE

MO

CR

AT

IC

CO

RE

C

orpo

rate

Man

agem

ent

45,0

70

0

20

49,9

50

1,05

0

251,

350

0

(5

10)

346,

930

D

emoc

ratic

Rep

rese

ntat

ion

& M

anag

emen

t21

,410

48

0

880

30

2,65

0

1,51

0

672,

470

0

0

99

9,40

0

TO

TA

L C

OS

T6

6,4

80

4

80

900

352,6

00

2,5

60

92

3,8

20

0

(510

) 1,3

46,3

30

TOTA

L C

OST

OF

CA

BIN

ET

MEM

BER

135,6

40

1,6

30

1,1

80

414,0

70

14,1

60

1,0

04,6

90

1,1

10

(2,2

30)

1,5

70,2

50

CA

BIN

ET

ME

MB

ER

BU

DG

ET

S 2

00

9/2

01

0 -

SU

BJ

EC

TIV

E A

NA

LY

SIS

71

72

CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC EELLEECCTTIIOONNSS

OUTLINE OF SERVICE:

Registration of Electors – Budget Code 1551 – This service reflects the Council's statutory duty to compile a Register of those eligible to vote in various elections.

Conducting Elections – Budget Codes 1522, 1523, 1524, 1525 – The Council is responsible for administering Local, County, Parliamentary and European elections.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £REGISTRATION OF ELECTORS

184,323 Gross Expenditure (a) 205,290 226,500 225,640 (1,646) Gross Income (1,680) (1,680) (1,720)

182,677 TOTAL COST 203,610 224,820 223,920

LOCAL ELECTIONS

91,015 Gross Expenditure (a)(b) 97,800 76,590 0Gross Income

91,015 TOTAL COST 97,800 76,590 0

PARLIAMENTARY ELECTIONS

0 Gross Expenditure 0 0 00 Gross Income 0 0 0

0 TOTAL COST 0 0 0

COUNTY ELECTIONS

0 Gross Expenditure (b) 0 0 00 Gross Income 0 0 0

0 TOTAL COST 0 0 0

EUROPEAN ELECTIONS

0 Gross Expenditure (b) 0 0 00 Gross Income 0 0 0

0 TOTAL COST 0 0 0

273,692 TOTAL COST OF ELECTIONS 301,410 301,410 223,920

Additional Information(a) Support Service costs moved to Registration of Electors to reflect the need to run the department when no

local election takes place.

(b) There are no scheduled Local elections in 2009/10. County and European elections are due to take place in June. The direct costs of both elections are recoverable.

Service StatisticsAt December, 2008 the Electoral Register had 80,049 electors residing in 48,358 households There are 37 Councillors representing 13 wards.

73

CCOORRPPOORRAATTEE && DDEEMMOOCCRRAATTIICC CCOORREE CCOORRPPOORRAATTEE MMAANNAAGGEEMMEENNTT

OUTLINE OF SERVICE:

Corporate Management – Budget Codes 1540 and 1544 - This concerns part of those activities and costs which provide the infrastructure which allows services to be provided, whether by the authority or not. This includes:

- maintaining the registers of politically sensitive posts, unused land, payments to members and members' interests

- providing information required by members of the public in exercise of statutory rights

- completing and publishing all service statements of account, annual reports, public performance reports, local performance plans and staffing returns.

- Public consultation – communication, this includes VIBE magazine and the Citizen’s Panel.

Activities that relate to the provision of services, even indirectly, are overheads on those services.

Additional Corporate Management activities and costs are held within Cabinet Member for Resources Portfolio.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £CORPORATE MANAGEMENT

325,951 Gross Expenditure 350,850 363,150 347,440 (377) Gross Income (500) (500) (510)

325,574 TOTAL COST OF CORPORATE MANAGEMENT 350,350 362,650 346,930

74

CCOORRPPOORRAATTEE && DDEEMMOOCCRRAATTIICC CCOORREE DDEEMMOOCCRRAATTIICC RREEPPRREESSEENNTTAATTIIOONN && MM’’MMEENNTT

OUTLINE OF SERVICE:

Democratic Representation and Management – Budget Codes 1541, 1542, 1543 and 1545 – The service supports:

- Councillors in their role as Councillors and, in particular, in respect of their attendance at meetings of the Council, Cabinet and Committees.

- The delivery of meetings of the Council, Cabinet and Committees including the preparation and publication of agendas, notices, records of decisions and minutes.

- The Member decision-making process.

- The Overview and Scrutiny functions of the Council.

- The Mayoralty generally and in relation to civic ceremonials, including mayor-making, civic regalia etc.

The service supports joint meeting arrangements with Adur District Council.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £DEMOCRATIC REPRESENTATION AND

MANAGEMENT

1,276,562 Gross Expenditure (a) 1,122,050 1,148,604 999,400 (5,418) Gross Income 0 0 0

1,271,144 TOTAL COST OF DEMOCRATIC REPRESENTATION AND MANAGEMENT 1,122,050 1,148,604 999,400

Additional Information

(a) ANALYSIS OF GROSS EXPENDITURE CURRENT

2008/09ESTIMATE

2009/10

£ £Mayoral Support (including Allowance and Chauffeur Hire) 58,320 56,680 Members’ Allowances 212,750 211,980 Direct Support to Members (including ICT Link) 18,670 17,070 Civic Hospitality, subscriptions and floral decorations 45,734 46,160 Support Services 794,910 673,980 Consultancy Fees 7,500 - Ward Expenses 10,720 -

REVISED ESTIMATE 2008/09 AND ESTIMATE 2009/10 1,148,604 1,005,870

75

CCAABBIINNEETT MMEEMMBBEERR

CCLLEEAANN AANNDD GGRREEEENN

EENNVVIIRROONNMMEENNTT

76

77

CCAABBIINNEETT MMEEMMBBEERR CCLLEEAANN && GGRREEEENN EENNVVIIRROONNMMEENNTT

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £ENVIRONMENTAL SERVICES

(367,921) Cemetery & Cremation (736,750) (735,430) (725,140)

601,486 Environmental Health 599,910 599,910 597,270

31,006 Flood Defence and Land Drainage 47,380 55,380 69,820

890,952 Street Cleansing 827,570 827,570 846,390

1,451,871 Waste Collection 1,522,210 1,540,410 1,604,640

2,607,394 2,260,320 2,287,840 2,392,980

PLANNING & DEVELOPMENT SERVICES

3,364 Economic Development 4,390 4,390 4,550

61,441 Environmental Initiatives 53,970 53,970 54,190

64,805 58,360 58,360 58,740

TRANSPORT PLANNING, POLICY & STRATEGY

195,045 Highways/Roads (Routine) 211,660 211,660 213,750

(925,086) Parking Services (976,390) (973,390) (872,740)

66,294 Public Transport 48,830 48,830 49,310

(663,747) (715,900) (712,900) (609,680)

RECREATION AND SPORT

63,761 Allotments 42,360 42,360 42,880

1,791,555 Community Parks and Open Spaces 1,860,740 1,860,740 1,938,390

1,855,316 1,903,100 1,903,100 1,981,270


78



2. INFLATION

Pay 59,420 Other (10,330)

3. EXPENDITURE FUNDED FROM RESERVES -

4. CHANGES TO BASE -

(i) Unavoidable Growth -

(ii) Additional Savings -

5. APPROVED VARIATIONS REPORTED TO CABINET 1st December'08

(i) One-off non-recurring items -


Energy and Fuel excess inflationary pressures 43,510

Above inflation increase in public convenience contract 7,300

Increase in landfill tax for disposal of Trade Waste 96,000

Climate Change- Expenditure funded from Area Based Grant 22,500


Vacancy target increase for Crematorium (2,710)

(iv) Reductions in income

Reduction in income from Car Parks - Reduction in sales and a stepped increase in base threshold for income share

193,800

(v) Impact of Capital Programme -

Increased Asset Hire recharge to Joint Refuse & Recycling account for MRP contribution and Interest

(53,980)

(vi) Additional Income

Increased Recycling Credit settlement due to indexation linked to RPI (7,500)

Climate Change Area Based Grant (22,500)


Changes in Insurance Allocation 22,320

Additional income from new garden waste scheme (46,000)

Improved contract sum for Cleaning following re-tender (10,000)

Stepped increase in income from Sea Lane Café (2,500)

Reduced Grounds Maintenance costs following loss of cricket at Palatine Park

(15,000)

Reduction in staffing following fully implemented Refuse & Recycling scheme(96,000)


£ £



Estimate

2009/2010

Current

2008/2009

79




(vii) Efficiency Savings (continued)

Anticipated saving from new Street Cleansing service (19,490)

Increased income from clinical waste collections from Primary Care Trust (27,000)

6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 -

7. GROWTH AGREED AT CABINET 02/02/09

8. BUDGET TRANSFERS

(i) Virements

Carry Forwards approved 10th June 2008 relating to revenue underspends and unspent Reserves

30,520 -

Cashier Management by Insurance Manager (610)


Movement of Planned Maintenance programme between Portfolios as per agreed programme 1st December 2008

33,360

Changes in Allocation of support services mainly due to Adur & Worthing Services management account transfer to Joint Account

(565,460)

Net Transfer To/From Joint Accounts 652,960

(iii) Capital Charges 65,340

9. OTHER MINOR VARIATIONS -


£ £



Estimate

2009/2010

Current

2008/2009

CABINET CLEAN & GREEN ENVIRONMENT

SE

RV

ICE

/ A

CT

IVIT

YE

mp

loyee

sP

rem

ises

Tra

ns

po

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up

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&

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Th

ird

Pa

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pp

ort

Cap

ita

l

Ch

arg

es

Inc

om

eT

OT

AL

CU

LT

UR

E &

RE

LA

TE

D S

ER

VIC

ES

££

££

££

££

£

Rec

reat

ion

and

Spo

rt89

,550

1,

330,

000

3,

870

53

,280

0

53

2,17

0

89,5

90

(117

,190

) 1,

981,

270

TO

TA

L C

OS

T8

9,5

50

1

,330,0

00

3,8

70

53,2

80

0

53

2,1

70

89,5

90

(117

,190)

1,9

81,2

70

EN

VIR

ON

ME

NT

AL

SE

RV

ICE

S

Cem

eter

y &

Cre

mat

ion

242,

880

54

6,16

0

6,74

0

144,

470

52

0

188,

940

11

2,76

0

(1,9

67,6

10)

(725

,140

) E

nviro

nmen

tal H

ealth

0

253,

150

0

2,

560

28

,730

18

1,21

0

141,

040

(9

,420

) 59

7,27

0

Floo

d D

efen

ce

0

16,0

10

0

0

22,4

70

31,3

40

0

0

69,8

20

Stre

et C

lean

sing

601,

210

3,

680

28

9,50

0

49,8

50

34,5

70

152,

280

42

,560

(3

27,2

60)

846,

390

W

aste

Col

lect

ion

1,36

7,29

0

20,8

20

1,12

1,85

0

440,

440

83

,860

64

1,70

0

457,

930

(2

,529

,250

) 1,

604,

640

TO

TA

L C

OS

T2,2

11,3

80

839,8

20

1,4

18

,090

637,3

20

170,1

50

1,1

95,4

70

754,2

90

(4,8

33

,540)

2,3

92,9

80

PL

AN

NIN

G &

DE

VE

LO

PM

EN

T

SE

RV

ICE

S

Eco

nom

ic D

evel

opm

ent

0

3,35

0

0

0

0

1,20

0

0

0

4,55

0

Env

ironm

enta

l Ini

tiativ

es0

36

,230

0

25

,110

0

15

,350

0

(2

2,50

0)

54,1

90

TO

TA

L C

OS

T0

39,5

80

0

25,1

10

0

16,5

50

0

(22,5

00

) 58,7

40

TR

AN

SP

OR

T P

LA

NN

ING

PO

LIC

Y &

ST

RA

TE

GY

H

ighw

ays

/ Roa

ds (R

outin

e)0

29

,320

0

1,

150

0

18

3,28

0

0

0

213,

750

P

arki

ng S

ervi

ces

0

11,8

30

0

3,86

0

3,59

0

46,9

20

154,

990

(1

,093

,930

) (8

72,7

40)

Pub

lic T

rans

port

0

32,0

70

0

0

300

16

,940

0

0

49

,310

TO

TA

L C

OS

T0

73,2

20

0

5,0

10

3,8

90

24

7,1

40

154,9

90

(1,0

93

,930)

(609,6

80)

TOTA

L C

OST

OF

CA

BIN

ET

MEM

BER

2,3

00,9

30

2

,282,6

20

1,4

21

,960

720,7

20

174,0

40

1,9

91,3

30

998,8

70

(6,0

67

,160)

3,8

23,3

10

CA

BIN

ET

ME

MB

ER

BU

DG

ET

S 2

00

9/2

01

0 -

SU

BJ

EC

TIV

E A

NA

LY

SIS

80

81

CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS RREECCRREEAATTIIOONN AANNDD SSPPOORRTT

OUTLINE OF SERVICE: ALLOTMENTS

Allotments – Budget Code 0401 - The Council is required to provide Allotments for leisure gardening. Current provision exceeds the statutory minimum requirement. Since January 2003 the Grounds Maintenance contractor collects and retains fees and charges in return for managing the activity.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £ALLOTMENTS

63,761 Gross Expenditure 42,360 42,360 42,880 0 Gross Income 0 0 0

63,761 TOTAL COST 42,360 42,360 42,880

63,761 TOTAL COST OF ALLOTMENTS 42,360 42,360 42,880

Service Statistics

Site Number of Available Plots Number Let

2007 2008 2007 2008

Chesswood Farm Dominion Road West Tarring Hill Barn Lane Haynes Road George V Avenue St. Andrews Road Humber Avenue

35546

44622212218

100

33246

45822212219

100

32142

4362220211899

30743

44822201719

100

1,030 1,020 979 976

Occupancy Rate: 95.04% (January, 2008) 97.52% (January, 2006) 92.98% (January, 2004) 86.51% (September, 2001)

82


OUTLINE OF SERVICE: COMMUNITY PARKS AND OPEN SPACES

Beach House Park – Budget Code 0229 - This centrally located Park and Town Garden houses five World Class bowling greens, extensive manicured gardens, a café, tennis courts, pavilion and changing facilities, outdoor Chess and Draughts boards plus a car-park. The World Bowls Championships were hosted here in 1972, 1976 and 1992 and the National Men’s Bowls Championships take place annually as do the Worthing Mens and Ladies Open Tournaments and other national and international bowls events.

Brooklands – Budget Code 0228 - The site is centred on the Lake, which acts as a balancing facility for local storm water. There is a privately operated café near the car park and a separate concession-run go-kart facility at the south end. The Council provides a public childrens play area and extensive tree and landscaped areas.

Highdown – Budget Code 0226 - The garden was begun around 1909 by Sir Frederick Stern and his wife Lady Sybil who progressed it from a stark chalk pit into the fine landscape that it is today. Many of the original plants are first introductions into Britain from plant-hunting expeditions financed by Stern. The garden was bequeathed to the people of the Borough of Worthing in 1968 and houses the most unique planting classified by the National Council for the Conservation of Plants and Gardens (N.C.C.P.G.) as a national collection. The garden attracts serious horticultural interest internationally as well as from national, regional and local audiences, and is the possessor of a Green Flag Award.

Parks and Open Spaces – Budget Codes 0221 - 0225 - This service provides informal leisure, relaxation and active sport. The service also deals with amenity horticulture and advises on Tree Preservation Orders and Nature Conservation issues.

Grounds Maintenance Contract– This was let for 10 years, commencing 1st January, 2003. The contractor now collects and retains sports fees and charges in return for managing the activity.

83


COST OF SERVICE: COMMUNITY PARKS AND OPEN SPACES

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £BEACH HOUSE PARK (INC BOWLS)

308,743 Gross Expenditure 329,850 309,650 314,700 (39,253) Gross Income (26,200) (26,200) (26,260)

269,490 TOTAL COST 303,650 283,450 288,440

BROOKLANDS


54,022 TOTAL COST 62,510 62,710 64,460

HIGHDOWN GARDENS


191,338 TOTAL COST 200,490 200,490 205,090

PARKS & OPEN SPACES

1,328,735 Gross Expenditure (a) 1,366,600 1,386,600 1,454,090 (52,030) Gross Income (72,510) (72,510) (73,690)

1,276,705 TOTAL COST 1,294,090 1,314,090 1,380,400

1,791,555 TOTAL COST OF COMMUNITY PARKS & OPEN SPACES 1,860,740 1,860,740 1,938,390


(a) The increase in 2009/10 includes a reallocation of the agreed Planned Maintenance Programme to this service.

Service Statistics

There are 420 hectares of Community Parks and Open Spaces, including a substantial area of Downland.

2006 2007 2008

Number of Football Pitches Number of Cricket Squares (being used) Number of Childrens’ Playgrounds Number of Skateboard Parks Number of Basketball Areas

31 11 19 1 8

37 9 19 1 8

37 9 19 1 8

84

EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS CCEEMMEETTEERRYY AANNDD CCRREEMMAATTIIOONN

OUTLINE OF SERVICE:

Cemeteries – Budget Codes 0801, 0805, 0806, 0807 - The provision of burial and related services at Broadwater and Durrington Cemeteries including grounds maintenance of closed churchyards.

Crematorium - Budget Code 0803 - The provision of cremation and related services at Worthing Crematorium (Findon), including grounds maintenance.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £CEMETERIES


209,984 TOTAL COST 159,920 161,240 157,590

CREMATORIUM

797,853 Gross Expenditure (a) 840,610 840,610 892,920 (1,375,758) Gross Income (1,737,280) (1,737,280) (1,775,650)

(577,905) TOTAL COST (b) (896,670) (896,670) (882,730)

(367,921) TOTAL COST OF CEMETERY & CREMATION (736,750) (735,430) (725,140)


(a) The budget for 2009/10 includes growth for Energy and Fuel as approved by Cabinet 1st December, 2008.

(b) The cost of a full cremation increased from £478 to £500 with effect from 1st January, 2009 (as approved by Cabinet Member for Clean and Green Environment 28th October, 2008). This fee includes an environmental surcharge to meet government requirements to control mercury emissions by 2012, an element towards crematorium improvements and an increase in medical referee charges and fuel charges.

Service Statistics

Burials Cremations

2000/2001 Actual 2001/2002 Actual 2002/2003 Actual 2003/2004 Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Actual 2008/2009 Revised Estimate

306278282274241240224203235

3,1323,3043,2143,3193,2113,1962,8552,6483,210

The reduction in Cremations for 2007/08 and during 2006/07 is due to the improvement works, where only one chapel was available for services, therefore, reducing the capacity of cremations normally undertaken by the Crematorium. The new chapel opened in November 2007

85

EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL HHEEAALLTTHH

OUTLINE OF SERVICE:

Public Conveniences – Budget Code 0714 - The provision, maintenance and cleansing of Public Convenience locations in the Town Centre and neighbourhoods. The conveniences are cleaned under contract by a private contractor.

Pollution Reduction – Budget Codes 0733, 0734 – Measures to reduce pollution.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £

POLLUTION REDUCTION

124,890 Gross Expenditure (a) 126,980 126,980 126,800 (2,392) Gross Income (8,700) (8,700) (8,920)

122,498 TOTAL COST 118,280 118,280 117,880

PUBLIC CONVENIENCES

479,269 Gross Expenditure 482,120 482,120 479,890 (281) Gross Income (490) (490) (500)

478,988 TOTAL COST 481,630 481,630 479,390

601,486 TOTAL COST OF ENVIRONMENTAL HEALTH 599,910 599,910 597,270


(a) This includes a budget for the Tobacco Control Project Worker, which is being funded from the Joint Health Promotions reserve set up last year from money received from the Primary Care Trust for this post and other Health related projects.

86

EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS FFLLOOOODD DDEEFFEENNCCEE AANNDD LLAANNDD DDRRAAIINNAAGGEE

OUTLINE OF SERVICE:

Defence Against Flooding – Budget Codes 0721, 0725 - The maintenance of surface water outfalls, ditch clearance and other activities to prevent flooding.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £FLOOD DEFENCE AND LAND DRAINAGE

32,156 Gross Expenditure 47,380 55,380 69,820 (1,150) Gross Income 0 0

31,006 TOTAL COST 47,380 55,380 69,820

31,006TOTAL COST OF FLOOD DEFENCE AND LAND DRAINAGE 47,380 55,380 69,820

87

EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS SSTTRREEEETT CCLLEEAANNSSIINNGG

OUTLINE OF SERVICE:

Street Cleansing – Budget Codes 0615, 0713, 2331 The cleaning of streets, twittens and footpaths, by a combination of mechanical and manual sweeping, and washing at frequencies related to need. The provision and emptying of litter bins. The collection and disposal of abandoned vehicles.

A new joint service with Adur District Council will commence in April, 2009. In October 2008 the joint Overview and Scrutiny Committee approved a Joint Service review for this service.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £STREET CLEANSING

1,145,581 Gross Expenditure 1,112,790 1,112,790 1,173,650 (254,629) Gross Income (285,220) (285,220) (327,260)

890,952 TOTAL COST 827,570 827,570 846,390

890,952 TOTAL COST OF STREET CLEANSING 827,570 827,570 846,390

Service Statistics

Over 2,000 tonnes of litter and road sweepings are collected each year.

88

EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS WWAASSTTEE CCOOLLLLEECCTTIIOONN

OUTLINE OF SERVICE:

Clinical Waste – Budget Code 0716, 2321 - The collection of clinical and hazardous waste.

Household Waste Collection – Budget Code 0742 - The collection of refuse and garden sacks from domestic premises (excluding recyclables).

Recycling – Budget Code 0740 - The collection of recyclable materials at source from Worthing households, and at “bring sites” throughout the Borough including Green Garden waste.

Trade Waste – Budget Code 0717 - The collection of waste from premises used by charities and a share of the income from commercial waste collections. This was a new joint service with Adur District Council with effect from April, 2008.

In September 2007 the new joint Refuse and Recycling Scheme commenced which provided householders with a new Wheelie Bin Collection Service to be phased in over 2 years. All phases are now complete.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £CLINICAL WASTE COLLECTION


38,045 TOTAL COST (a) 41,440 41,440 12,470

HOUSEHOLD REFUSE COLLECTION


1,282,789 TOTAL COST (b) 1,052,520 1,052,520 1,119,930

RECYCLING

1,123,723 Gross Expenditure 1,297,920 1,316,120 1,541,280 (816,895) Gross Income (c) (774,180) (774,180) (1,049,690)

306,828 TOTAL COST (b) 523,740 541,940 491,590

TRADE WASTE COLLECTION


(175,791) TOTAL COST (d) (95,490) (95,490) (19,350)

1,451,871 TOTAL COST OF WASTE COLLECTION 1,522,210 1,540,410 1,604,640

Additional Information(a) The 2009/10 Estimate includes additional income of £27,000 for charging the PCT for collections. (b) The 2009/10 Estimate reflects changes to this service from joint working for increased Capital Charges of the

new vehicle fleet and bins. (c) The income in 2009/10 includes an increase of Recycling Credits due to agreed RPIX increase based on

September 2008 indicies. (d) The decrease in the net income for 2009/10 relates to increased tonnages not previously identified and in large

increases to the disposal costs.

89

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS EECCOONNOOMMIICC DDEEVVEELLOOPPMMEENNTT

OUTLINE OF SERVICE:

Premises Development – Budget Code 0608 – Includes maintenance of pedestrian precincts.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

PREMISES DEVELOPMENT


3,364 TOTAL COST 4,390 4,390 4,550

3,364 TOTAL COST OF ECONOMIC DEVELOPMENT 4,390 4,390 4,550

90

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL IINNIITTIIAATTIIVVEESS

OUTLINE OF SERVICE:

Environmental Education – Budget Codes 0728 and 0729 – The provision of environmental education packs and leaflets and projects with schools and colleges.

Environmental Projects – Budget Code 0730 – Project work undertaken for the purposes of environmental improvements including graffiti removal. The graffiti contract is managed by the Street Scene Officer.

Conservation Grants – Budget Code 1302 –Contribution to South Downs Joint Committee (previously the Sussex Downs Conservation Board).

Sustainable Development Strategies – Budget Code 0731 – The preparation and carrying out of Agenda 21 strategies and environmental audits etc.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £ENVIRONMENTAL EDUCATION


4,400 TOTAL COST 4,280 4,280 4,130

ENVIRONMENTAL PROJECTS


49,620 TOTAL COST 42,210 42,210 42,690

GRANTS


3,541 TOTAL COST 2,580 2,580 2,650

SUSTAINABLE DEVELOPMENT STRATEGY

3,880 Gross Expenditure (a) 4,900 4,900 27,220 0 Gross Income 0 0 (22,500)

3,880 TOTAL COST 4,900 4,900 4,720

61,441TOTAL COST OF ENVIRONMENTAL INITIATIVES 53,970 53,970 54,190


(a) The Estimate 2009/10 relates to a climate change Area Based Grant.

91

TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY HHIIGGHHWWAAYYSS//RROOAADDSS ((RROOUUTTIINNEE))

OUTLINE OF SERVICE:

Environmental Maintenance – Budget Codes 0601, 0607, 0610, 0622, 0709 - The provision and maintenance of seats in streets, street nameplates (including naming and numbering work) and local direction signs. Liaison with West Sussex County Council and the public on highway matters. Repairs and maintenance of the Public Clock and War Memorial.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £ENVIRONMENTAL MAINTENANCE

21,110 Gross Expenditure (a) 21,140 21,140 20,570 0 Gross Income 0 0 0

21,110 TOTAL COST 21,140 21,140 20,570

HIGHWAYS ROUTINE REPAIRS

174,590 Gross Expenditure 190,520 190,520 193,180 (655) Gross Income 0 0 0

173,935 TOTAL COST 190,520 190,520 193,180

195,045TOTAL COST OF HIGHWAYS/ROADS (ROUTINE) 211,660 211,660 213,750


(a)ESTIMATE

2008/09 CURRENT

2008/09 ESTIMATE

2009/10

Note £ £ £Seats 23,460 23,460 22,760 Local Direction Signs 3,040 3,040 3,120 Highways Liaison 21,140 21,140 20,570 Street Nameplates (including naming, numbering and LLPG (Local Land & Property Gazetteer) (i) 160,340 160,340 159,050 Public Clock and War Memorial 3,680 3,680 8,250

Net Direct Operating Income 211,660 211,660 213,750

(i) Property Services compile information for a master index of properties to produce a Local Land and Property Gazetteer (LLPG) for the area which is then incorporated within the National Land and Property Gazetteer (NLPG).

92

TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY PPAARRKKIINNGG SSEERRVVIICCEESS

OUTLINE OF SERVICE:

Parking of Vehicles – Budget Codes 0501 to 0537 - The provision of charged off-street parking at Grafton, Buckingham Road, High Street and Teville Gate (subject to redevelopment proposals) Multi-storey car parks, and at Beach House, Brooklands, High Street, Lyndhurst Road and Alinora Crescent surface car parks, together with other free off-street parking sites including neighbourhood shopping areas.

These car parks are managed by National Car Parks (NCP) on a 10-year contract with effect from 1st April, 2004.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £

CAR PARKS MANAGEMENT CONTRACT

198,668 Gross Expenditure 277,690 280,690 221,190 (1,123,754) Gross Income (1,254,080) (1,254,080) (1,093,930)

(925,086) TOTAL COST (a) (976,390) (973,390) (872,740)

(925,086) TOTAL COST OF PARKING SERVICES (976,390) (973,390) (872,740)


(a) The following table shows a breakdown of Net Operating Income for the Car Parks Management contract, excluding notional capital charges.

ESTIMATE2008/09

CURRENT 2008/09

ESTIMATE2009/10

Notes £ £ £Operating Expenditure: Direct Costs 18,960 21,960 19,280 Indirect Departmental and Support Costs 47,530 47,530 46,920

TOTAL OPERATING EXPENDITURE 66,490 69,490 66,200

Operating Income: Contract Income (i) (1,240,850) (1,240,850) (1,078,070) Rental Income (13,230 ) (13,230 ) (15,860 )

TOTAL OPERATING INCOME (1,254,080) (1,254,080) (1,093,930)

NET OPERATING INCOME (1,187,590) (1,184,590) (1,027,730)

Notional Capital Charges 211,200 211,200 154,990

NET DIRECT OPERATING INCOME (976,390 ) (973,390 ) (872,740 )

(i) The contract income includes a guaranteed sum plus variable income, which is dependant on the contract performance. The 2009/10 Estimate includes a reduction in income from this contract following a stepped increase in base threshold for income share and lower sales.

93

TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY PPUUBBLLIICC TTRRAANNSSPPOORRTT

OUTLINE OF SERVICE:

Co-ordination – Budget Code 0605 – The co-ordination of public transport services, including the revenue costs of investing in public transport infrastructure, e.g. the maintenance and cleaning of bus shelters.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £CO-ORDINATION

66,294 Gross Expenditure 48,830 48,830 49,310

0 Gross Income 0 0 0

66,294 TOTAL COST OF PUBLIC TRANSPORT 48,830 48,830 49,310

94

95

CABINET MEMBER FOR CABINET MEMBER FOR

HEALTH, SAFETYHEALTH, SAFETY

AND WELLBEINGAND WELLBEING

96

97

CCAABBIINNEETT MMEEMMBBEERR FFOORR HHEEAALLTTHH,, SSAAFFEETTYY && WWEELLLLBBEEIINNGG

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

CENTRAL SERVICES TO THE PUBLIC

216,172 General Grants, Bequests and Donations 226,770 235,670 240,050

82,373 Emergency Planning 99,220 99,220 101,770

298,545 325,990 334,890 341,820

ENVIRONMENTAL SERVICES

122,724 Coast Protection 144,290 164,850 170,710

1,085,549 Environmental Health 1,134,200 1,172,370 1,145,830

1,208,273 1,278,490 1,337,220 1,316,540


390,326 Foreshore 419,780 419,780 430,840 157,569 Sports Development & Recreation 169,030 169,030 167,150

547,895 588,810 588,810 597,990


98



2. INFLATION

Pay 8,300 Other 11,110


Coast Protection - Carry Forward from 2007/2008 20,600 -

Ward Scheme - Carry Fwd from 2007/2008 - Faraday Romany Footpath 10,000 -

Olympic Partnership - End of transfer from Reserves (5,000)

4. CHANGES TO BASE

(i) Unavoidable Growth

Corporate Health & Safety - New Joint Service 15,000

Energy and Fuel excess inflationary pressures 7,930

Coast Protection - Loss of DEFRA Grant 5,000

Community Safety move to Chatsworth House - additional telephony costs 4,500



(i) One-off non-recurring items -

(ii) Unavoidable Growth -


Increase in Vacancy target (5,980)

(iv) Reductions in income -

(v) Impact of Capital Programme -

(vi) Additional Income -


Restructure - Community Safety Management (19,700)

Insurance allocation and saving on Brokerage Fees 440


7. GROWTH AGREED AT CABINET 02/02/09 -


£ £



Estimate

2009/2010

Current

2008/2009

99


8. BUDGET TRANSFERS

(i) Virements

Support Services (40) (36,020)

Planned Maintenance 19,440

Net Transfer to/from Joint Account 6,490

(iii) Capital Charges

Transfer of Corporate Health & Safety post and Training budget from Food & Occupational Health

28,170 28,170

LSP Funded post 5,400 5,400

Voluntary Sector rent adjustment 3,500 6,000


11,980



£ £



Estimate

2009/2010

Current

2008/2009


CABINET MEMBER FOR HEALTH, SAFETY & WELLBEING

SE

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185,3

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175,6

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196,

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54

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97,6

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TO

TA

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43,2

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356,1

80

5,6

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39,7

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(246

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319,2

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529,2

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400,6

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86,4

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(571

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2,2

56,3

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CA

BIN

ET

ME

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9/2

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SU

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100

101

CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC GGRRAANNTTSS,, BBEEQQUUEESSTTSS && DDOONNAATTIIOONNSS

OUTLINE OF SERVICE:

General Grants, Bequests & Donations – Budget Codes 1556 and 1566 - The Council supports various sports clubs, voluntary organisations and registered charities by way of granting discretionary rate relief, direct grant, or by concessionary use of Council facilities.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £GENERAL GRANTS


216,172TOTAL COST OF GENERAL GRANTS, BEQUESTS AND DONATIONS 226,770 235,670 240,050


The following table represents the “benefits in kind” given to voluntary and community sector organisations by the Council. In addition to grants, this table also shows concessionary rents, free use of Council rooms, discretionary rate relief and Council support costs.

These “benefits in kind” are included in a number of revenue budgets within this Cabinet Member’s portfolio and are consolidated here for information only.

Voluntary Organisation General Grant

FreeTown Hall

RoomUse

Concess- ionary Rent

Discre- tionary

Rate Relief

SupportServices

2009/10 TOTAL

£ £ £ £ £ £SERVICE LEVEL AND FUNDING AGREEMENTS Citizens Advice Bureau 56,810 720 18,500 1,090 - 77,120 Volunteer Centre 6,150 - - - - 6,150 Worthing Council for Voluntary

Service 27,900 980 4,000 280 - 33,160

OTHER GRANTS TO VOLUNTARY & COMMUNITY ORGANISATIONS Dial A Ride 36,240 220 - - 1,750 38,210 Grant (to be confirmed) 22,130 - - - 1,470 23,600 Shopmobility - - - 600 - 600 Staying Put 33,000 - - - 8,060 41,060 Worthing Community Partnership - Community Chest 7,240 - 750 - - 7,990

Community Engagement 7,070 - - - - 7,070

102




FreeTown Hall

RoomUse


Discre- tionary

Rate Relief

SupportServices

2009/10 TOTAL

£ £ £ £ £ £

CONCESSIONARY RENTS AND USE OF FACILITIES Civic Buildings Choir - 1,320 - - - 1,320 Community Arts Council - 320 - - - 320 High Salvington Windmill Trust - 140 - 330 - 470 Music Festival - 1,080 - - - 1,080 Orchestra - 230 - - - 230 Worthing Access and Mobility - 160 - - - 160 Other – to be allocated - 5,580 - - - 5,580

Other Buildings Broadwater Parish Rooms - - * 4,980 170 11,060 16,210 Durrington Community Centre - - * 14,150 860 4,480 19,490 East Worthing Community Centre - - * 15,780 850 5,000 21,630 Heene Community Centre - - * 15,310 840 4,840 20,990 Youth Drop-in Centre – Marine Place

- - * 21,160 320 4,750 26,230

RECIPIENTS OF DISCRETIONARY RATE RELIEF Sports Clubs Worthing Football Club - - - 2,490 - 2,490 Worthing Indoor Bowling Green - - - 1,270 - 1,270 Worthing Rowing Club - - - 160 - 160 Worthing United Football Club - - - 450 - 450

Other Non-profit making Worthing and District Society of

Model Engineers - - - 300 - 300

Worthing Model Railway Club - - - 110 - 110Charities Acorn Pregnancy Counselling - - - 260 - 260 Addaction - - - 930 - 930 Asphaleia Action - - - 280 280 British Red Cross - - - 1,690 - 1,690

Home-start Worthing and Adur - - - 320 - 320 Maybridge Keystone Club - - - 250 - 250 OC International UK - - - 720 - 720 Relate Worthing and District - - - 340 - 340 Sea Cadet Corps - - - 250 - 250 Sidney Walter Centre - - - 1,040 - 1,040 Stray Cats - - - 180 - 180 St. Pauls Centre Worthing - - - 500 - 500 St. Johns Ambulance - - - 1,360 - 1,360

The Alchemist Scrap Store - - - 2,840 - 2,840 The Camelia Botner Centre - - - 1,130 - 1,130 The Salvation Army - - - 400 - 400 West Sussex Deaf & Hard of

Hearing Association - - - 310 - 310

Continued over page

103


Additional Information (continued)


FreeTown Hall

RoomUse


Discre- tionary

Rate Relief

SupportServices

2009/10 TOTAL

£ £ £ £ £ £

RECIPIENTS OF DISCRETIONARY RATE RELIEF West Tarring Boys Club - - - 350 - 350 West Worthing District Girl Guides - - - 100 - 100 Worthing Boys Club - - - 760 760 Worthing Cissbury Division Guides - - - 250 - 250 Worthing and District Boy Scouts - - - 140 - 140 Worthing Samaritans - - - 930 - 930 WRVS - - - 470 - 470 1st Durrington Scout Group - - - 240 - 240 1st Findon Valley Scout Group - - - 60 - 60 1st Goring-by-Sea Scouts Group - - - 390 - 390 1st Worthing Scout Group - - - 290 - 290 2nd Durrington Sea Scout Group - - - 520 - 520 2nd Goring-by-Sea Scout - - - 230 - 230 2nd Worthing Scout Group - - - 540 - 540 3rd Worthing Scout Group - - - 670 - 670 4th Worthing Scout Group - - - 250 - 250 8th Worthing Sea Scouts - - - 420 - 420 Other – to be allocated - - - 6,230 - 6,230

Support Services - - - - 59,060 59,060

TOTAL 196,540 10,750 94,630 35,760 100,470 438,150

* The concessionary rent figure also includes a Reactive Repairs and Maintenance and Insurance Budget

104

CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC EEMMEERRGGEENNCCYY PPLLAANNNNIINNGG

OUTLINE OF SERVICE:

Emergency Planning Service – Budget Code 1552 - The Council is responsible under the Civil Contingencies Act for preparing an Emergency Plan, which outlines the responsibilities and co-ordination arrangements for the Authority’s response to a major emergency or incident and having in place a Business Continuity Plan to ensure that it can maintain essential services during an incident. It also has a responsibility under the Act to promote Business Continuity to local businesses and voluntary organisations

The Council also undertakes civil protection work such as:

- the cost of fulfilling legal duties under the Civil Contingencies Act;

- the costs of implementing specific planning or capability requirements (e.g. coastal flood, infectious disease planning);

- possible increased costs of emergency planning (e.g. increased terrorist threat, climate change).

- possible increased costs of business continuity (e.g. alternative working arrangements for staff)

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £EMERGENCY PLANNING


82,373 TOTAL COST OF EMERGENCY PLANNING 99,220 99,220 101,770

105


OUTLINE OF SERVICE: FORESHORE

Parade, Foreshore, etc. – Budget Codes 0200 - 0208 – This service includes the Parade (including Sea Lane Café), Foreshore, Beach House Estate, Beach Huts, Fishing Boats Registration and Structures and Parade Chairs. The staff employed on this service enforce the Council’s byelaws and ensure public safety ashore and on the sea by operating mobile patrols and safety boats. Cafes and deckchairs are operated by Private Sector Concessionaries.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £BEACH HOUSE ESTATE


(32,392) TOTAL COST (28,590) (28,590) (28,250)

BEACH HUTS


(29,769) TOTAL COST (29,780) (29,780) (21,760)

DECK CHAIRS 10 Gross Expenditure 1,050 1,050 1,080

(165) Gross Income (100) (100) (100)

(155) TOTAL COST 950 950 980

FORESHORE 145,637 Gross Expenditure 121,810 121,810 120,210 (96,923) Gross Income (98,320) (98,320) (100,700)

48,714 TOTAL COST 23,490 23,490 19,510

PARADE 457,433 Gross Expenditure 475,410 475,410 482,100 (53,505) Gross Income (21,700) (21,700) (21,740)

403,928 TOTAL COST 453,710 453,710 460,360

390,326 TOTAL COST OF FORESHORE 419,780 419,780 430,840

Service Statistics

No. of Beach Huts (104) and Chalets (55) - 159 No. of Beach Hut Sites – 288

Licensed Private Craft Licensed Structures on the Beach

(Winches, Lockers, etc)

January 2004 22 162January 2006 23 137January 2007 23 134January, 2009 26 73

106


OUTLINE OF SERVICE: SPORTS DEVELOPMENT & RECREATION

Leisure Development – Budget Code 0118 – Leisure Development is part of the Planning, Regeneration and Wellbeing service block. Under the umbrella of Community Wellbeing, it is concerned with improving the quality of life for local residents through participation in positive leisure activities by helping to alleviate the impact of social issues such as poor health, crime and unemployment.

Increasingly, the work will be targeted at the more deprived parts of the town known as Local Neighbourhood Improvement Areas (LNIA). Within this context service delivery will focus on:

� Activity programmes for children and young people, women, older people, people with disabilities and families with a low income.

� Recruitment and education programmes for volunteers including the management of the Scholarships for Sports Coaches Scheme.

� Advice and support for local organisations seeking to improve the opportunities for leisure in Worthing.

� Information about, and promotion of, the benefits of participation in positive leisure activity and the local opportunities available.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

SPORTS DEVELOPMENT AND RECREATION


157,569 TOTAL COST 169,030 169,030 167,150

157,569TOTAL COST OF SPORTS DEVELOPMENT & RECREATION 169,030 169,030 167,150

107

EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS CCOOAASSTT PPRROOTTEECCTTIIOONN

OUTLINE OF SERVICE:

Coast Protection – Budget Code 0724 and 2721 – The revenue costs of protecting the Worthing Coastline against erosion and inundation by the sea. In addition to this revenue budget, there is a £0.140m programme of capital work planned over the next 3 years. The 2008/09 and 2009/10 programme is 100% funded by the Department of the Environment, Food and Rural Affairs.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £COAST PROTECTION


122,724 TOTAL COST 144,290 164,850 170,710

122,724 TOTAL COST OF COAST PROTECTION 144,290 164,850 170,710

108


OUTLINE OF SERVICE:

Community Safety – Budget Codes 0606, 0727 and 1558 – The provision of footway lighting. The provision of CCTV camera maintenance and of core Community Safety unit, including Manager and Partnership Support for Worthing Crime and Disorder Reduction Partnership.

Food Safety – Budget Code 0705 – Activities that aim to reduce the incidence of food and water based poisoning, e.g. inspections of food premises and running food hygiene courses for people who handle food at work.

Health and Safety At Work – Budget Code 0700 and 0706 – Work undertaken under the Health and Safety at Work Act 1974, including health and safety inspections, investigations of notified incidents and enforcement work.

Housing Standards – Budget Code 0732– The inspection of private sector accommodation to ensure that residents live in safe and sanitary conditions.

Licensing – Budget Codes 0707, 0708 and 1404 - The provision of licensing, enforcement, regulatory functions in accordance with council policy and relevant legislation including the Licensing Act 2003. The types of licences issued include: betting, gaming and lotteries, cinema and theatres, public entertainments, hackney carriages and private hire and liquor licences. The issue of street trading consents.

Pest Control – Budget Codes 0702 – The control of rodents and other pests.

Public Health – Budget Codes 0701, 0703, 0711 and 0735 – The provision of, health education, public health protection including sampling and monitoring, dog control activities, smoke free enforcement, and the healthy workplace initiative funded from the Joint Health Promotions reserve set up from money received from the Primary Care Trust for this and other health related projects.


(a) ANALYSIS OF GROSS EXPENDITURE CURRENT

2008/09 ESTIMATE

2009/10

£ £

Footway Lighting 62,050 60,320 Contribution towards prevention of Anti Social Behaviour 10,460 10,720 CCTV Repairs and Maintenance 25,410 26,040 Removal of Travellers 2,310 2,370 Community Safety Unit 110,350 95,500 Support Services 65,320 61,290 Capital Charges 5,460 7,960

CURRENT ESTIMATE 2008/09 AND ESTIMATE 2009/10 281,360 264,200

109


COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £COMMUNITY SAFETY

241,855 Gross Expenditure (a) 271,360 281,360 264,200 (6) Gross Income 0 0 0

241,849 TOTAL COST 271,360 281,360 264,200

FOOD SAFETY


162,644 TOTAL COST 169,170 169,170 161,320

HEALTH AND SAFETY AT WORK

246,942 Gross Expenditure 257,080 285,250 288,430 (14,240) Gross Income 0 0 0

232,702 TOTAL COST 257,080 285,250 288,430

HOUSING STANDARDS

60,820 Gross Expenditure 54,680 54,680 54,200 0 Gross Income (100) (100) (100)

60,820 TOTAL COST 54,580 54,580 54,100

LICENSING


17,655 TOTAL COST 23,300 23,300 19,420

PEST CONTROL


106,268 TOTAL COST 106,430 106,430 104,220

PUBLIC HEALTH


263,611 TOTAL COST 252,280 252,280 254,140

1,085,549 TOTAL COST OF ENVIRONMENTAL HEALTH 1,134,200 1,172,370 1,145,830

110

111


IMPROVED CUSTOMER IMPROVED CUSTOMER

SERVICESSERVICES

112

113

CCAABBIINNEETT MMEEMMBBEERR FFOORR IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

CENTRAL SERVICES TO THE PUBLIC

897,636 Local Tax Collection 929,020 934,270 859,450

CULTURE AND HERITAGE

29,220 Arts Development and Support 36,330 36,330 36,760

441,676 Museum and Art Gallery 439,570 446,770 462,460

1,568,765 Theatres and Public Entertainments 1,700,110 1,701,110 1,627,570

2,039,661 2,176,010 2,184,210 2,126,790

HOUSING SERVICES

424,864 Housing Benefits Administration 479,790 462,810 429,610

(150,168) Housing Benefits Payments (136,450) (119,470) (138,910)

274,696 343,340 343,340 290,700


50,854 Community Centres 45,630 45,630 58,420

1,800,383 Indoor Sports and Recreation 2,076,300 2,076,340 2,160,140

(300) Outdoor Sports and Recreation 3,620 3,620 3,820

1,850,937 2,125,550 2,125,590 2,222,380

TRANSPORT PLANNING, POLICY &STRATEGY

1,225,092 Public Transport 1,560,570 1,554,860 1,992,080


114



2. INFLATION

Pay 121,680 Other 6,340


4. CHANGES TO BASE





Reduced Theatre income during closure to replacement seating 17,000


Energy and fuel excess inflationary pressures 143,280

Benefit Take Up Campaign 7,400

Concessionary Fares - increased Bus Pass printing costs 2,600

Electronic Benefit Liaison 1,000

Council Tax Collection - increased staffing costs due to regrading offset by savings

3,600

Theatres & Indoor Sports & Recreation minimum wage increase 10,330

Rent Allowances - reduced Bad Debt Provision (20,000)

Declining trend in level of housing benefit subsidy recovery 18,000


Vacancy target increase (35,580)

Concessionary Fares - last year's growth in excees of actual requirement. (25,470)

Pier reduced substructure maintenance (10,000)

(iv) Reductions in income -

(v) Impact of Capital Programme

Aquarena - Flume replacement (500)

FIT4 Sites - energy monitoring (13,100)


Concessionary Fares - increased grant (8,000)

Net increased income from FIT4 sites (40,000)

Increased Theatres income (30,000)


£ £



Estimate

2009/2010

Current

2008/2009

115



5. APPROVED VARIATIONS REPORTED TO CABINET continued


FIT4 Sites - additional Income over forecast (194,000)

Theatres - additional Income over forecast (35,000)

Reduction in insurance actuarial and brokerage fees as now shared with Adur District Council

(10,170)

Council Tax Collection - Increased Court Costs & Fees (8,000)

Council Tax Collection - Reduced Hours Revenue Collector / Inspector (15,000)

Council Tax Collection - Reduced Hours Revenue Recovery Assistant (8,000)

Housing Benefit Administration - Reduced Hours Benefit Pre-Assessment (7,400)



Concessionary Fares - whilst the overall number of journeys have gone down, Worthing have seen a disproportionate increase in the number of journey starts.

441,060

8. BUDGET TRANSFERS

(i) Virements

Carry Forwards approved 10th June 2008 relating to revenue under spends and unspent Reserves

8,200 -

Museum - Funding of Regrades & Market Pay from balance of provision for pay & grading review.

7,130

Car Allowances for recovery of staff transferred direct to Council Tax collection in line with salaries in CM for Improved Customer Services

5,250

Salary budgets in Concessionary fares to be included in Customer services (5,710) (5,710)



(36,960)

Changes in Allocation of support services (98,420)


Net changes in Capital Charges 177,030

9. OTHER MINOR VARIATIONS 40 1,770


£ £



Estimate

2009/2010

Current

2008/2009

116

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118

CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC LLOOCCAALL TTAAXX CCOOLLLLEECCTTIIOONN

OUTLINE OF SERVICE:

Council Tax Collection – Budget Code 1572 - Costs of collecting the Council Tax.

Council Tax Benefits Paid - Budget Code 1570 - Assistance given to certain people who are unable to pay the full Council Tax.

Council Tax Benefits Administration – Budget Code 1571 – The cost of administering Council Tax Benefits.

Non-Domestic Rates Collection – Budget Code 1573 - The Council collects business (non-domestic) rates for its area which are based on local rateable values multiplied by a national rate poundage. The total amount collected less certain reliefs and other deductions is paid to a central pool (the Non-Domestic Rates pool). This is managed by Central Government which pays back to authorities their share based on a standard amount per head of resident population.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £COUNCIL TAX COLLECTION


759,931 TOTAL COST 824,010 829,260 759,320

COUNCIL TAX BENEFITS PAID

5,644,458 Gross Expenditure 5,713,510 5,713,510 6,471,000 (5,702,342) Gross Income (a) (5,786,170) (5,786,170) (6,525,660)

(57,884) TOTAL COST (72,660) (72,660) (54,660)

COUNCIL TAX BENEFITS ADMINISTRATION

344,020 Gross Expenditure 331,950 331,950 310,590 (115,260) Gross Income (b) (111,130) (111,130) (108,930)

228,760 TOTAL COST 220,820 220,820 201,660

NON-DOMESTIC RATES COLLECTION

102,040 Gross Expenditure 106,890 106,890 103,640 (135,211) Gross Income (c) (150,040) (150,040) (150,510)

(33,171) TOTAL COST (43,150) (43,150) (46,870)

897,636 TOTAL COST OF LOCAL TAX COLLECTION 929,020 934,270 859,450

Additional Information(a) A Government grant that meets 100% of the cost of all correctly paid Council Tax Benefit, together with part of the

cost of overpaid benefit. (b) A Government grant towards administration costs. It is cash limited and assessed using a formula based on

number of claims. From 2006/07 there has been a reduction/reallocation of this grant – see also the note under Housing Benefit Administration in Improved Customer Services portfolio (page 132).

(c) This budget is mainly a contribution by Government toward collection costs, calculated on a formula based on the number of properties and their rateable value.

119

CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC LLOOCCAALL TTAAXX CCOOLLLLEECCTTIIOONN

Service Statistics

Council Tax Collection

2007/08 2008/09 2009/10

Total Council Tax to be collected by the Borough Council (inc. the West Sussex County Council and Sussex Police Authority precepts).

£52,341,540 £54,959,363 £56,871,650

Arrears and Bad Debt Provision

31st

March, 2007 £'000

31st

March, 2008 £'000

Council Tax (including costs) - Arrears - Bad Debt provision

2,669 1,117

2,590 1,228

Non-Domestic Rates

The Government reviewed and updated the rateable values of all non-domestic properties with effect from 1st April, 2005.

2007/2008 (Actual) 2008/2009 (Revised) 2009/2010 (Estimate)

Number of properties 2,829 2,830 3,111

Total Rateable Value £69,404,678 £69,500,000 £68,400,000

Poundage

- standard 44.4p 46.2p 48.5p

- small business relief 44.1p 45.8p 48.1p

Arrears and Bad Debt Provision

31st

March, 2007 £’000

31st

March, 2008 £’000

Non-Domestic Rates (including costs) - Arrears - Bad Debt Provision

646 483

705 378

Council Tax Benefits and Administration

December, 2007 December, 2008

Average caseload Average weekly benefits

6,452 £13.86

6,805 £15.48

120

CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS CCUULLTTUURREE AANNDD HHEERRIITTAAGGEE

OUTLINE OF SERVICE: ARTS DEVELOPMENT AND SUPPORT

Arts Development & Support – Budget Codes 1470 and 1418 – Includes the promotion and development of the performing arts in Worthing by liaison with professional and amateur groups to ensure that cultural diversity and artistic quality are maintained within the Council’s venues. Included here is the expenditure on Classical Music.

Concessionary Uses of Council Facilities – Budget Code 1425 – This budget covers the cost of providing facilities at reduced charges to events and organisations which provide tourism and community benefit. These include Worthing Music Festival, Worthing Philharmonic Choir and Orchestra, Worthing Horticultural Society and Conferences by the Imperial Society of Teachers of Dancing.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £ARTS DEVELOPMENT & SUPPORT


19,864 TOTAL COST 26,000 26,000 26,170

CONCESSIONARY USE OF THEATRES


9,356 TOTAL COST 10,330 10,330 10,590

29,220TOTAL COST OF ARTS DEVELOPMENT & SUPPORT (a) 36,330 36,330 36,760


(a) This table shows a breakdown of net direct operating costs for Arts Development, including the net cost of the Classical Music Programme.

ARTS DEVELOPMENTESTIMATE

2008/09 CURRENT

2008/09 ESTIMATE

2009/10

£ £ £Classical Music Expenditure 32,860 32,860 33,670 Income (22,170 ) (22,170 ) (22,730 )

Net Direct Operating Costs for Classical Music 10,690 10,690 10,940

Add: Gross Expenditure for:- Concessionary Use of Theatres 10,330 10,330 10,590 Net Direct Operating Costs 21,020 21,020 21,530 Support Costs 15,310 15,310 15,230 Net Expenditure 36,330 36,330 36,760

121


ARTS DEVELOPMENT AND SUPPORT

Service Statistics

Classical Music

W.B.C. PROGRAMME SYMPHONY SOCIETY TOTAL

Season Shows Attendance Shows Attendance Shows Attendance

2007/2008 5 2,916 4 1,956 9 4,872

2006/2007 5 2,903 4 2,011 9 4,914

2005/2006 5 3,025 4 2,323 9 5,348

2004/2005 5 2,720 3 1,605 8 4,325

2003/2004 5 2,778 2 1,056 7 3,834

2002/2003 8 3,560 3 1,475 11 5,035

122

123


OUTLINE OF SERVICE: MUSEUM AND ART GALLERY

Museum and Art Gallery – Budget Codes 1427 to 1432 – The largest and most important local authority museum in West Sussex, The Worthing Museum and Art Gallery collects, preserves, documents and interprets material relating to the history and development of the Worthing area since earliest times. It also houses a good art collection and costume and toy collections of national importance. Its collections are made accessible to the public through exhibitions, talks, special events, educational work and publications. Staff also help researchers of all levels and put on an extensive and varied programme of temporary exhibitions each year in the three galleries and the sculpture garden. The Museum is one of the main repositories of information on the archaeology of the area. The Museum and Art Gallery complex also includes the Norwood Gallery and a picture store which opened in December, 1994.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £MUSEUM AND ART GALLERY


441,676 TOTAL COST 439,570 446,770 462,460

441,676 TOTAL COST OF MUSEUM & ART GALLERY (a) 439,570 446,770 462,460


(a) The following table shows a breakdown of net direct operating costs for the Museum and Art Gallery.

MUSEUM AND ART GALLERY ESTIMATE

2008/09 REVISED2008/09

ESTIMATE2009/10

£ £ £Gross Expenditure 472,350 479,550 496,070 Less: Gross Income (32,780 ) (32,780 ) (33,610 ) Net Expenditure 439,570 446,770 462,460 Less: Capital Charges (93,260 ) (93,260 ) (98,700 ) Support Costs (60,560 ) (60,560 ) (62,840 )

Net Direct Operating Costs 285,750 292,950 300,920

Service Statistics

2006 2007 2008

AttendanceShop Sales Group Visits to the Museum * Talks to Groups outside the Museum * Curatorial enquiries answered Website Visits

33,001 £7,204 2,257 456 3,550 -

41,813 £8,365 3,361 554 1,026 29,722

45,444 £9,421 2,200 698 1,004 17,048

* These statistics record total number of participants rather than the actual number of visits and talks.

124


OUTLINE OF SERVICE: THEATRES AND PUBLIC ENTERTAINMENTS

Assembly Hall – Budget Codes 1412 to 1415, 6501, 6511 – This is a 930 seated multi-purpose venue adjacent to the Town Hall, which is used for concerts, dances, conferences, dinners, exhibitions etc. The adjoining Richmond Room, with full catering and bar facilities, can be used either in conjunction with the Assembly Hall or on its own for private parties, wedding receptions, meetings, etc.

Connaught Theatre – Budget Codes 1440 to 1444, 6503, 6513 – The Connaught Theatre’s operations were taken over by Worthing Borough Council in 1999 and is now being promoted mainly as a two screen cinema complex, with a live theatre season mainly during the Autumn/Winter season.

The ‘Main House’ has a seating capacity of 512, mainly promoting films but also has a season of live drama, a pantomime production and amateur musical productions.

Lido – Budget Code 0103 – The Lido, situated in Marine Parade, is currently let on a 35 year lease from May 1990. It is a family entertainment centre.

Pavilion Theatre – Budget Codes 1457 to 1463, 1465, 6502, 6512 – This is a multi-purpose theatre which stages Concerts, Dances, Wrestling, Summer Entertainment, Exhibitions, Craft Fairs, Amateur productions and a Christmas show with a concert capacity of 850 seats. Adjoining the Theatre is the Café Denton Restaurant, which is open daily throughout the year and provides refreshment facilities for the Pavilion Theatre. A Cinema screen was installed at the Pavilion during 2005.

Pier – Budget Codes 1451 to 1455 – The 300 metre long Pier includes the Southern and Central Pavilions. The Southern Pavilion is currently used as a night club on a 21 year lease, issued in 1991, whilst the Central Pavilion is utilised as an amusement hall on a nine year lease, issued in 1999.

Ritz Theatre – Budget Codes 1445, 6504 and 6514 – This has a seating capacity of 242 and is run solely for films.

Theatres Joint Marketing – Budget Code 1421 – The promotion and marketing of the Connaught Theatre, Pavilion Theatre and Assembly Hall by way of joint press advertising and brochures.

125


COST OF SERVICE: THEATRES AND PUBLIC ENTERTAINMENTS

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £ASSEMBLY HALL


292,098 TOTAL COST 290,250 290,250 290,110

CONNAUGHT THEATRE

1,418,668 Gross Expenditure 1,151,970 1,151,970 1,178,960 (1,122,532) Gross Income (822,540) (822,540) (856,100)

296,136 TOTAL COST 329,430 329,430 322,860

PAVILION THEATRE

1,503,543 Gross Expenditure 1,472,720 1,472,720 1,430,620 (1,183,244) Gross Income (995,570) (995,570) (1,040,070)

320,299 TOTAL COST 477,150 477,150 390,550

RITZ THEATRE


146,261 TOTAL COST 127,650 127,650 134,270

THEATRES JOINT MARKETING


248,271 TOTAL COST 246,850 246,850 254,300

1,303,065 TOTAL COST OF THEATRES (a) (b) 1,471,330 1,471,330 1,392,090

LIDO


(5,418) TOTAL COST 4,470 5,470 5,510

PIER


271,118 TOTAL COST 224,310 224,310 229,970

265,700 TOTAL COST OF PUBLIC ENTERTAINMENTS 228,780 229,780 235,480

1,568,765 TOTAL COST OF THEATRES & PUBLIC ENTERTAINMENTS 1,700,110 1,701,110 1,627,570

Additional Information(see over page).

126


THEATRES AND PUBLIC ENTERTAINMENTS Additional Information (continued)

(a) The following tables are an extract from the main venue budgets shown on the previous page and represent the Net Income from the Entertainment programme. (N.B. This income is used to partly offset the operating and other costs of each venue).

ESTIMATE2008/2009

CURRENT 2008/2009

ESTIMATE2009/2010

£ £ £Assembly Hall

Expenditure – Direct Costs Income

252,420 (291,250 )

252,420 (291,250 )

258,740 (313,530 )

Net Private Hire

(38,830 ) (93,010 )

(38,830 ) (93,010 )

(54,790 ) (95,330 )

ASSEMBLY HALL NET ENTERTAINMENT INCOME (131,840 ) (131,840 ) (150,120 )

Connaught Theatre Expenditure – Direct Costs Income

419,100 (679,300 )

419,100 (679,300 )

429,580 (709,280 )

Net Private Hire

(260,200 ) (20,360 )

(260,200 ) (20,360 )

(279,700 ) (20,870 )

CONNAUGHT THEATRE NET ENTERTAINMENT INCOME (280,560 ) (280,560 ) (300,570 )

Pavilion Theatre Expenditure – Direct Costs

Income 675,010 (838,220 )

675,010 (838,220 )

691,880 (879,170 )

Net Private Hire

(163,210 ) (71,650 )

(163,210 ) (71,650 )

(187,290 ) (73,440 )

PAVILION THEATRE NET ENTERTAINMENT INCOME (234,860 ) (234,860 ) (260,730 )

Ritz Theatre Expenditure – Direct Costs

Income 77,730 (217,430 )

77,730 (217,430 )

79,670 (222,870 )

RITZ THEATRE NET ENTERTAINMENT INCOME (139,700 ) (139,700 ) (143,200 )

TOTAL EXPENDITURE TOTAL INCOME TOTAL PRIVATE HIRERS

1,424,260 (2,026,200 ) (185,020 )

1,424,260 (2,026,200 ) (185,020 )

1,459,870 (2,124,850 ) (189,640 )

(786,960 ) (786,960 ) (854,620 )

127


THEATRES AND PUBLIC ENTERTAINMENTS

Service Statistics

Connaught Theatre

LIVE PROGRAMME CINEMA TOTAL

2008 Shows Attendance Shows Attendance Shows Attendance

Main House 262 77,750 413 41,079 675 118,829

Ritz Theatre - - 942 59,090 942 59,090

TOTAL 262 77,750 1,355 100,169 1,617 177,919

2007 226 71,189 1,227 93,135 1,453 164,324

2006 170 55,574 1,254 94,372 1,424 149,946

2005 144 49,539 1,323 142,472 1,467 192,011

2004 132 48,551 1,307 111,727 1,439 160,278

Assembly Hall

COUNCIL PROMOTIONS PRIVATE HIRES TOTAL

Year Shows Attendance Shows Attendance Shows Attendance

2008 163 40,693 171 45,603 334 86,296

2007 168 33,307 179 42,613 347 75,920

2006 160 35,619 184 46,312 344 81,931

2005 110 27,457 258 55,083 368 82,540

2004 102 23,482 266 58,023 368 81,505

Pavilion Theatre

COUNCIL PROMOTIONS PRIVATE HIRES TOTAL

Year Shows Attendance Shows Attendance Shows Attendance

2008 242 91,667 92 45,886 334 137,553

2007 238 84,900 109 55,798 347 140,698

2006 297 90,461 90 52,170 387 142,631

2005 248 90,336 116 60,679 364 151,015

2004 244 88,170 104 51,217 348 139,387

128


OUTLINE OF SERVICE: INDOOR SPORTS AND RECREATION

Aquarena – Budget Code 0101, 3001, 3002, 3003 - The Worthing Aquarena is a swimming complex with sauna, gymnasium, solaria and a fitness suite. Davison Leisure Centre – Budget Code 0110 - Davison Leisure Centre (East Worthing) is a "Joint Use" facility used during the school day by pupils of Davison Church of England High School for Girls and at other times by the wider community. The centre is owned by West Sussex County Council but managed by Worthing Borough Council. Field Place – Budget Code 0227 - A multi-purpose community facility, which offers a range of activities and services to users. Facilities are available for sporting activities such as tennis, petanque, bowls and table tennis. Cultural activities include theatre groups, photography societies etc, with a wide range of instructional classes available. Additional facilities include a model steam railway and room hire arrangements for a variety of private and community activities. This budget also includes Pond Lane Amenity Centre. Worthing Leisure Centre – Budget Code 0107, 3006, 3007, 3008, 3009 – The Worthing Leisure Centre provides a main hall which can accommodate 10 badminton courts. Other indoor facilities include a projectile room, squash courts, a fitness suite, weight training room and a childrens soft play facility called the Amazon Adventure. Outdoor facilities at the Centre include an all-weather polymeric athletics track, a full size astroturf football pitch and two grass football pitches. The Leisure Centre plays host to many major sporting events including snooker and judo. FIT4 2004 – Budget Code 3005 – November 2005 saw the launch of FIT4, an all inclusive fitness package offering membership to these Council leisure venues. The product aim is to stop membership decreasing after the introduction of another private leisure site in Worthing. COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £AQUARENA


957,667 TOTAL COST 1,096,140 1,094,140 1,299,820

DAVISON LEISURE CENTRE 216,252 Gross Expenditure 232,250 232,200 265,940

(131,429) Gross Income (149,040) (148,990) (152,290)

84,823 TOTAL COST 83,210 83,210 113,650

FIELD PLACE 474,675 Gross Expenditure 501,630 501,630 534,180

(210,175) Gross Income (215,770) (215,770) (247,740)

264,500 TOTAL COST 285,860 285,860 286,440

WORTHING LEISURE CENTRE 1,846,124 Gross Expenditure 1,950,430 1,940,280 1,962,170

(1,352,731) Gross Income (1,339,340) (1,327,150) (1,501,940)

493,393 TOTAL COST 611,090 613,130 460,230

1,800,383 TOTAL COST OF INDOOR SPORTS & RECREATION 2,076,300 2,076,340 2,160,140

Additional Information - See next page.

129


INDOOR SPORTS AND RECREATION


(a) The following tables show a breakdown of net direct operating costs.

AQUARENAESTIMATE

2008/09 CURRENT

2008/09 ESTIMATE

2009/10

£ £ £

Gross Expenditure 1,334,270 1,336,180 1,394,990 Less: Gross Income (817,430 ) (821,340 ) (910,740 ) Net Expenditure 516,840 514,840 484,250 Add: Capital Charges 430,550 430,550 666,350 Support Costs 148,750 148,750 149,220

Net Direct Operating Costs 1,096,140 1,094,140 1,299,820

DAVISON LEISURE CENTRE ESTIMATE

2008/09 CURRENT

2008/09 ESTIMATE

2009/10

£ £ £

Gross Expenditure 194,340 194,290 227,600 Less: Gross Income (149,040 ) (148,990 ) (152,290 ) Net Expenditure 45,300 45,300 75,310 Add: Capital Charges - - - Support Costs 37,910 37,910 38,340


FIELD PLACE ESTIMATE

2008/09 CURRENT

2008/09 ESTIMATE

2009/10

£ £ £

Gross Expenditure 348,250 356,640 379,640 Less: Gross Income (207,380 ) (215,770 ) (247,740 ) Net Expenditure 140,870 140,870 131,900 Add: Capital Charges 82,010 82,010 91,270 Support Costs 62,980 62,980 63,270


LEISURE CENTREESTIMATE

2008/09 CURRENT

2008/09 ESTIMATE

2009/10

£ £ £

Gross Expenditure 1,456,460 1,446,310 1,487,620 Less: Gross Income (1,339,340 ) (1,327,150 ) (1,501,940 ) Net Expenditure 117,120 119,160 (14,320 ) Add: Capital Charges 338,510 155,460 317,240 Support Costs 155,460 338,510 157,310


130


OUTLINE OF SERVICE: OUTDOOR SPORTS AND RECREATION

The Brooklands 9 Hole Par 3 Course – Budget Code 0108, 3010 - The course, constructed in 1994/95, comprises a pitch and putt course and putting area. This course is now managed by the Grounds Maintenance Contractor with effect from 1st June, 2004.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £BROOKLANDS PAR 3 GOLF


(300) TOTAL COST 3,620 3,620 3,820

(300) TOTAL COST OF OUTDOOR SPORTS & RECREATION 3,620 3,620 3,820

131


OUTLINE OF SERVICE: COMMUNITY CENTRES

Community Centres – Budget Codes 1536 and 1410 - This service covers the Centres run by Durrington, East Worthing and Heene Community Associations under lease arrangements and Broadwater Parish Rooms. The Centres are run under licence by the Associations who are responsible for the day-to-day management of the premises for use as Community Centres for general community purposes. Under the constitutions of the Associations, the Council is entitled to appoint one representative to serve on their Management Committee.

Youth Drop-In Centre & Information Shop – Budget Code 0112 - W.B.C owned premises at 24 Marine Parade have been developed to provide a Drop-In Centre and Information Shop. It opened in April 1997 and is run as a Charitable Trust through a Management Committee appointed by Worthing Borough & W.S.C.C. W.B.C. leases the premises at a peppercorn rent and maintain the structure and external parts of the premises. W.S.C.C. employ the Manager and support staff and contribute towards the overheads of the building. The centre also operate a further outlet at Colonade House for their “shop front” activities.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £COMMUNITY CENTRES


44,208 TOTAL COST 36,680 36,680 49,250

YOUTH DROP IN CENTRE


6,646 TOTAL COST 8,950 8,950 9,170

50,854 TOTAL COST OF COMMUNITY CENTRES 45,630 45,630 58,420

132

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG BBEENNEEFFIITTSS AADDMMIINNIISSTTRRAATTIIOONN

OUTLINE OF SERVICE:

Rent Allowances Administration – Budget Code 1118 – The costs of administering the assessment and payment of housing benefit to the tenants of private landlords and Registered Social Landlords.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £RENT ALLOWANCES ADMINISTRATION

891,194 Gross Expenditure 934,560 907,340 874,570 (466,330) Gross Income (a) (454,770) (444,530) (444,960)

424,864 TOTAL COST 479,790 462,810 429,610

424,864TOTAL COST OF HOUSING BENEFIT ADMINISTRATION 479,790 462,810 429,610


(a) This budget is mainly a Government Department of Work and Pensions (DWP) grant towards administration costs. It is cash limited and assessed using a formula based on number of claims. From 2006/07, the DWP has changed the way it distributes this grant by combining the elements relating to the payment of rent allowances and Council Tax benefits with those for verification framework (VF) and security against fraud and error (SAFE). This has penalised those authorities like Worthing who have had a good record in fraud and verification performance and resulted in an overall reduction of £28,760 from 2007/08, a further reduction of £30,540 for 2008/09 and a further £16,310 in 2009/10. Details of the change are shown below:

BENEFIT ADMINISTRATION SUBSIDY – CHANGES PER DWP CIRCULAR

Budget Type Portfolio

Original Budget 2008/09

DWPCircular2009/10

Rent Allowance Admin. Improved Customer Services 444,530 435,720 Council Tax Benefits Admin Improved Customer Services 111,130 108,930 VF Holding A/cs 266,760 261,460

822,420 806,110

133

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG BBEENNEEFFIITTSS PPAAYYMMEENNTTSS

OUTLINE OF SERVICE:

Rent Allowances Paid – Budget Code 1103 – Payments to assist eligible claimants in private sector accommodation with the payment of their rent.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £RENT ALLOWANCES

23,249,365 Gross Expenditure 22,696,010 22,723,230 23,017,120

(23,399,533) Gross Income (a) (22,832,460) (22,842,700) (23,156,030)

(150,168) TOTAL COST (136,450) (119,470) (138,910)

(150,168) TOTAL COST OF HOUSING BENEFIT PAYMENTS (b) (136,450) (119,470) (138,910)


(a) A Government grant that meets 100% of the cost of all correctly paid benefit, together with part of the cost of overpaid benefit (see note (b)).

(b) The surplus on this budget in 2009/10 is analysed as follows:-

£

Subsidy on overpayments (local authority error 100%, remainder 40%) (235,130 ) Less: provision for non recovery of overpayments 68,880 Local scheme payments – 75% funded by subsidy – balance of 25% 10,000 Less: provision for non recovery of overpayments 17,340

(138,910 )

Service Statistics

December 2006 December 2007 December 2008

No. of private sector tenants in receipt of rent allowances 5,819 5,788 6,551

Average weekly benefit paid. £69.34 £79.49 £100.78

134


OUTLINE OF SERVICE:

Concessionary Fares – Budget Code 0611 – The Council provides a statutory free bus pass for its residents who are over 60 or disabled for travel within Sussex.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £CONCESSIONARY FARES

1,238,837 Gross Expenditure 1,560,570 1,911,860 2,358,920

(13,745) Gross Income 0 (357,000) (366,840)

1,225,092 TOTAL COST 1,560,570 1,554,860 1,992,080

1,225,092 TOTAL COST OF PUBLIC TRANSPORT 1,560,570 1,554,860 1,992,080

135


REGENERATIONREGENERATION

136

137

CCAABBIINNEETT MMEEMMBBEERR FFOORR RREEGGEENNEERRAATTIIOONN

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

CULTURE AND RELATED SERVICES

267,107 Tourism 264,490 282,490 277,610

ENVIRONMENTAL SERVICES

71,173 Environmental Health - Housing Standards -

HMOs76,620 76,620 76,000

HOUSING SERVICES

427,336 Homelessness 350,380 349,850 384,310

25,719 Housing Advances 23,490 23,490 10,230

169,900 Housing Advice 164,550 164,550 198,230

118,194 Housing Strategy 119,380 119,910 111,690

127,115 Private Sector Housing Renewal 132,840 132,840 133,510

54,340 Registered Social Landlords 57,050 57,050 53,210

922,604 847,690 847,690 891,180

PLANNING AND DEVELOPMENT SERVICES

142,414 Building Control 196,370 196,370 180,680

83,981 Community Development 92,320 91,180 87,800

366,944 Development Control 620,110 620,110 615,000

(114,548) Economic development 267,380 288,180 188,890 393,080 Planning Policy 421,130 446,830 401,290

871,871 1,597,310 1,642,670 1,473,660

SOCIAL SERVICES

61,165 Elderly People 56,750 56,750 57,110

TRANSPORT PLANNING, POLICY & STRATEGY

34,690 Public Transport 37,060 37,060 37,990


138



2. INFLATION

Pay 31,270 Other (1,180)


Head of Regeneration (62,000)

Economic Development Action Plan (30,000)

Masterplan Support Officer (29,850)

4. CHANGES TO BASE





Housing Strategy - Costs of survey on tackling fuel poverty 1,000

Planning Policy - Local plan consultation 25,000


Tourism - Increased energy costs to visitor centres 1,830

Renewal of contract for Tourist Information Website 4,000 Housing Advice - Implementation of choice based lettings scheme 20,000

Homelessness - Increased bed and breakfast accommodation costs 15,000

Increased bad debt provision on Rent in Advance Scheme 9,000

Development Control -Senior Planning Officer post made permanent 38,630

Economic Development - LABGI Economic Regeneration Growth 46,000 (iii) Compensatory Savings

All Services - Increased vacancy provision (15,940) (iv) Reductions in income

Development Control - Reduced fee income 50,000 (v) Impact of Capital Programme

Housing Advice - Choice based lettings system (15,000) (vi) Additional Income

Economic Development - Receipt of LABGI Grant (32,090)

(38,630)


Development Control - Housing&Planning Delivery Grant funding for Planning Officer post

£ £



Estimate

2009/2010

Current

2008/2009

139





All Services - Insurance savings and changes in allocation (1,100)

Development Control - Reduced hours of Planning Technician (9,000)

Reduced hours of Support Services Manager (10,000)

Part of Principal Plannning Officer post held vacant (23,000)


7. GROWTH AGREED AT CABINET 02/02/09 -

8. BUDGET TRANSFERS

(i) Virements

Support services allocations (69,360)

Movement of Planned Maintenance Programme between portfolios 1,300

Net changes in capital charges 7,340


Housing Advances/Development Control - Changes in allocations under new structure

9,810

Development Control - Regradings under pay&grading review 11,740

Community Development - Past year LSP funded post (1,140) (1,140)

Planning Policy - Approved carry forward of reserves and unused expenditure

29,000

Economic Development - Approved carry over of unused budget 17,500

Tourism - Approved carry over of unused expenditure 18,000


-



£ £



Estimate

2009/2010

Current

2008/2009

CABINET MEMBER FOR REGENERATION

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985,9

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140

141

CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS TTOOUURRIISSMM

OUTLINE OF SERVICE:

Tourism Policy, Marketing & Development – Budget Code 1402 – Includes costs of promoting and marketing Worthing as a visitor destination. Contributions to Regional Tourist Board and support given to businesses and organisations offering attractions or other tourist related facilities and services.

Visitor Centres & Information – Budget Codes 1400 and 1403 – Includes the cost of offices providing information services for visitors, Worthing and Adur residents and tourism related businesses. Includes input, maintenance and research of wide range of information to maintain the Visit Worthing website, as well as supplying printed leaflets, brochures, information sheets, maps, etc.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £TOURISM POLICY, MARKETING &

DEVELOPMENT

94,426 Gross Expenditure 103,450 118,450 108,850 (3,000) Gross Income 0 0

91,426 TOTAL COST 103,450 118,450 108,850

VISITOR CENTRES & INFORMATION

175,681 Gross Expenditure 170,910 164,040 178,870 Gross Income (9,870) (10,110)

175,681 TOTAL COST 161,040 164,040 168,760

267,107 TOTAL COST OF TOURISM 264,490 282,490 277,610

142


OUTLINE OF SERVICE:

Housing Standards – Budget Code 1115 – The inspection of private sector accommodation to ensure that residents live in safe and sanitary conditions.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £HOUSING STANDARDS

£ £

74,930 Gross Expenditure 76,700 76,700 76,080 (3,757) Gross Income (80) (80) (80)

71,173 TOTAL COST 76,620 76,620 76,000

71,173 TOTAL COST OF ENVIRONMENTAL HEALTH - HOUSING STANDARDS - HMOs 76,620 76,620 76,000

Service Statistics

There are 804 known HMOs in the Borough. This figure includes 40 HMOs that were licensed in 2006/07 under new provisions contained within the Housing Act 2004. All HMOs are subject to programmed re-inspections on a risk assessed basis and steps are taken to identify and to inspect newly built or converted HMOs

143

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOMMEELLEESSSSNNEESSSS

OUTLINE OF SERVICE:

Bed and Breakfast Accommodation - Budget Code 1108 – This includes emergency accommodation costs and removal and storage costs.

Homelessness Administration – Budget Codes 1107, 1125 – Administration of the homeless function. This includes providing loans to assist people to access private accommodation. Since 2003/04, the Council has been in receipt of a specific Government Grant for homeless reduction initiatives.

Other Temporary Accommodation – Budget Code 1123 – The provision of accommodation for the homeless by Housing Associations. Properties are leased from private sector landlords and then offered on Assured Shorthold Tenancies to the Council’s nominees. A management fee is charged for this service.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £BED AND BREAKFAST ACCOMMODATION


159,433 TOTAL COST 137,930 134,930 157,390

HOMELESSNESS ADMINISTRATION


226,600 TOTAL COST (a) 180,940 183,940 195,250

LEASEHOLD DWELLINGS

1,150 Gross Expenditure 570 0 00 Gross Income (40) 0 0

1,150 TOTAL COST 530 0 0

OTHER TEMPORARY ACCOMMODATION

40,153 Gross Expenditure 30,980 30,980 31,670 0 Gross Income 0 0

40,153 TOTAL COST 30,980 30,980 31,670

427,336 TOTAL COST OF HOMELESSNESS 350,380 349,850 384,310


Homelessness Administration

(a) Continuation of grant for £106,000 has been secured from the Department of Communities and Local Government to fund the Council’s Homelessness Strategy.

144

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG AADDVVAANNCCEESS

OUTLINE OF SERVICE:

Housing Advances – Budget Code 1112 - Costs of administering advances previously made to individuals to purchase their property under S435 of the Housing Act 1985.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

REVISED

2008/09

ESTIMATE

2009/10

£ Note £ £ £HOUSING ADVANCES

18,259 Gross Expenditure (a) 21,210 24,860 23,640 0 Gross Income (150) (150) (150)

18,259 TOTAL COST 21,060 24,710 23,490

18,259 TOTAL COST OF HOUSING ADVANCES 21,060 24,710 23,490


(a) At 31st December, 2007, there were 8 loans remaining with principal outstanding of £41,937.54. The administration of these is outsourced to the Loan and Mortgage Administration Centre (LAMAC).

145

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG AADDVVIICCEE

OUTLINE OF SERVICE:

Housing Advice – Budget Code 1122 – Since the Housing Act 1996, each council has to provide a free housing advice service to all. The Council is also required to have a housing allocation scheme, which provides choice to applicants. This is achieved by advertising available properties using the Internet and other methods.

Housing Register – Budget Code 1124 – The Register is a statutory function (Part VI of 1966 Housing Act), which allows persons in housing need to register for social housing and be held on a waiting list.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £HOUSING ADVICE


169,900 TOTAL COST 164,550 164,550 198,230

169,900 TOTAL COST OF HOUSING ADVICE 164,550 164,550 198,230

146

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG SSTTRRAATTEEGGYY

OUTLINE OF SERVICE:

Housing Strategy – Budget Codes 1106, 1109, 1116, 1117

The review of housing needs – the Council contributes, with other local authorities in West Sussex, towards the costs of a Supported Housing Strategy Co-ordinator to promote special needs housing.

Preparation of Strategic Plans such as Home Energy Conservation Plans – it is Council policy to seek to improve the energy efficiency of the Borough’s housing stock by 30% over a 15 year period (in accordance with statutory duties contained in the Home Energy Conservation Act 1995).

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £HOUSING STRATEGY


118,194 TOTAL COST 119,380 119,910 111,690

118,194 TOTAL COST OF HOUSING STRATEGY 119,380 119,910 111,690

147

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG PPRRIIVVAATTEE SSEECCTTOORR HHOOUUSSIINNGG RREENNEEWWAALL

OUTLINE OF SERVICE:

Administration of Private Sector Renewal Grants – Budget Codes 1102, 1114, 1120 and 1121 – Expenditure on the renewal grants themselves is part of the Council’s Capital Programme and is reported separately.

Local authorities’ involvement with private sector housing is increasingly linked to wider cross-cutting initiatives such as community health, community safety and social inclusion. Housing’s contribution to such initiatives are accounted for by the development of local private sector renewal strategies. The Government has regard to the effectiveness of local strategies in determining the allocation of resources for this service.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £ADMINISTRATION OF PRIVATE SECTOR

RENEWAL GRANTS 124,310 Gross Expenditure 130,060 130,060 130,890

(85) Gross Income 0 0

124,225 TOTAL COST 130,060 130,060 130,890

CLOSING ORDERS 560 Gross Expenditure 550 550 520

0 Gross Income 0 0

560 TOTAL COST 550 550 520

CONTROL ORDERS 2,330 Gross Expenditure 2,230 2,230 2,100

0 Gross Income 0 0

2,330 TOTAL COST 2,230 2,230 2,100

127,115TOTAL COST OF PRIVATE SECTOR HOUSING RENEWAL 132,840 132,840 133,510

Service Statistics

Private Sector Renewal Grants

Types of Grant

Actual Completions

In 2007/08

Estimated Completions

in 2008/09

Estimated Completions

in 2009/10

Mandatory disabled facilities grants 81 88 85

Renovation/repair assistance /Empty Property Grants/ Etc. 4 3 6

Energy Conservation Grants 113 60 60

Staying Put Grants 32 30 42

Value of works £762,974 £780,000 £800,000

148

GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG RREEGGIISSTTEERREEDD SSOOCCIIAALL LLAANNDDLLOORRDDSS

OUTLINE OF SERVICE:

Registered Social Landlords – Budget Code 1104 - The Council has previously made grants to Housing Associations and other Registered Social Landlords (RSL) who operate within the Borough to develop the provision of social housing for the local area. The Council exercises nomination rights on the houses built at such sites. Currently grant support by the Borough Council for RSL developments is now made from its own resources, mainly in partnership with Worthing Homes Limited. Provision for these schemes is made in the Council’s Capital Investment Programme. The budget shown below is for revenue day to day liaison costs.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £REGISTERED SOCIAL LANDLORDS


54,340 TOTAL COST 57,050 57,050 53,210

54,340TOTAL COST OF REGISTERED SOCIAL LANDLORDS - ENABLING ROLE 57,050 57,050 53,210

Service Statistics

In 2008/09 the Council is supporting 4 development schemes of which 2 are under way and 2 are completed.

In 2009/10, it is proposed to invest £709,500 in a number of partnership schemes with various RSLs.

149

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS BBUUIILLDDIINNGG CCOONNTTRROOLL

OUTLINE OF SERVICE:

Building Control – Budget Codes 1303, 1331, 1332, 1333 – The control of building works under the Building Act 1984 and subsequent regulations, particularly the Building Regulations 2000. The regulations deal with fire safety, insulation, disabled access and the structural integrity of buildings. Building Control includes the giving of prior advice to assist the submission of plans or notices, the inspection of building work and enforcement.

The total cost of operating the building control service is divided between chargeable and non-chargeable activities. Certain activities performed by the Building Control Section cannot be charged for such as providing general advice and liaising with other statutory authorities.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

REVISED

2008/09

ESTIMATE

2009/10

£ Note £ £ £BUILDING REGULATIONS CHARGEABLE


(47,633) TOTAL COST (a) 6,530 6,530 (6,680)

BUILDING REGULATIONS NON-CHARGEABLE 99,947 Gross Expenditure 100,120 100,120 98,150


99,947 TOTAL COST 100,120 100,120 98,150

OTHER BUILDING CONTROL WORK

90,100 Gross Expenditure 89,720 89,720 89,210 Gross Income 0 0 0

90,100 TOTAL COST 89,720 89,720 89,210

142,414 TOTAL COST OF BUILDING CONTROL 196,370 196,370 180,680


(a) Under the Building (Local Authority Charges) Regulations 1998, income should fully cover costs over a continuous 3-year accounting period. This is budgeted to be achieved as follows:

Actual 2007/08 Revised Estimate 2008/09 Estimate 2009/10 Total 3 Years

(£47,630) £6,530 (£6,680) (£47,780)

Service Statistics

2005/06 2006/07 2007/08

No. of Full Plans decided No. of Building Notices dealt with No. of Regularisation Notices No. of Approved Inspector Initial Notices

616 311 33 80

627 315 34 86

684 291 33 89

% of Full Plan applications vetted within 10 working days 87 % 89 % 86 %

150

151

PPLLAANNNNIINNGG && DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS CCOOMMMMUUNNIITTYY DDEEVVEELLOOPPMMEENNTT

OUTLINE OF SERVICE:

Budget Code 1550 – Support costs associated with the development of the duty to promote “Well Being in Worthing”. This specifically includes “Worthing Together”, Worthing’s Local Strategic Partnership, which brings together organisations and individuals from across the town to deal with issues that matter most to local people. “Worthing Together” has produced a Community Strategy called The Town We Want, combining a long-term vision for the Borough and a detailed action plan.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £COMMUNITY DEVELOPMENT


83,981 TOTAL COST OF COMMUNITY DEVELOPMENT 92,320 91,180 87,800

152

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS DDEEVVEELLOOPPMMEENNTT CCOONNTTRROOLL

OUTLINE OF SERVICE:

Development Control – Budget Code 1342 – The principal statutory function is the processing of planning applications. In this respect, “development” is the process whereby the carrying out of building or engineering work or the making of any material change in the use of any building or land is subject to the requirement for planning permission. Work involves the determination of applications for planning permission, listed building consent, conservation area consent and advertisement consent, the enforcement of planning control, provision of planning advice and dealing with planning appeals. This service is also responsible for making tree preservation orders and dealing with applications for felling of and works to trees.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £DEVELOPMENT CONTROL

745,056 Gross Expenditure (a) 1,153,450 1,153,450 1,070,960 (378,112) Gross Income (533,340) (533,340) (455,960)

366,944 TOTAL COST (b) 620,110 620,110 615,000

366,944 TOTAL COST OF DEVELOPMENT CONTROL 620,110 620,110 615,000


(a) The Council has received government Planning Delivery Grant each year since 2003/04. The size of the grant reflects the success of Worthing in meeting the government development control and Local Development Framework targets. Planning Delivery Grant has now ceased, but has been replaced by Housing and Planning Delivery Grant for 2008/09. This new grant is designed specifically to reward Planning Authorities in delivering new housing and producing the Local Development Framework (replacement Local Plan). For this year the Council has received 226,000.

A detailed report will be considered by the Cabinet to approve the allocation of this year’s grant, although the Joint Strategic Committee (comprising Adur and Worthing’s Cabinets) at its meeting on the 16th December 2008 agreed to the use of this year’s grant to principally assist with the preparation of the Local Development Framework. The Committee also agreed that £10,000 should be allocated from future grant funding towards General Fund services as shown in the table below.

PLANNING DELIVERY GRANT

2007/08 £

2008/19 £

2009/10 £

As yet unknown Grant received 271,504 271,905

Reported to Cabinet (Executive) 11.07.06

Initial report to Joint Strategic

Committee16.12.08

Not yet

Sum allocated to General Fund 50,000 - 10,000

153

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS DDEEVVEELLOOPPMMEENNTT CCOONNTTRROOLL

Service Statistics

2006/07 2007/08

Number of Planning Applications received 1,300 1,480 Total Number of Planning Applications Decided 1,042 1,198 Major applications % decided in 13 weeks 71% 55% Minor applications % decided in 8 weeks 91% 89% Other applications % decided in 8 weeks 98% 94%

Alleged Planning Contraventions investigated 400 322 Most common complaints due to: Unauthorised works 36% 38% Unauthorised uses 16% 18% Breach of conditions 7% 12% Unauthorised advertisements 7% 8% Untidy sites 9% 9% Unauthorised development 4% 6%

Planning and Enforcement Appeals: Dismissed 12 37 Allowed 6 10 Withdrawn 7 3 Split Decision Nil 2

Total Planning and Enforcement Appeals 25 52

154

155

PPLLAANNNNIINNGG && DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS EECCOONNOOMMIICC DDEEVVEELLOOPPMMEENNTT

OUTLINE OF SERVICE:

Economic Development – Budget Code 1350 – Support for Business and Enterprise through the implementation of the Economic Development Strategy. This includes the collation of information , analysis and research to support businesses and the Local Development Framework. Funding is provided to the Town Centre Initiative regarding the marketing of the town centre and support for the Town Centre Manager. The service promotes development in this authority’s area to maintain and attract employment. There is financial provision within this budget to assist with improvements to the existing industrial estates within the borough.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £

ECONOMIC DEVELOPMENT

196,127 Gross Expenditure 267,330 288,130 220,930 (310,675) Gross Income (a) 50 50 (32,040)

(114,548) TOTAL COST 267,380 288,180 188,890

(114,548) TOTAL COST OF ECONOMIC DEVELOPMENT 267,380 288,180 188,890


(a) ACTIVITYESTIMATE

2008/09 REVISED2008/09

ESTIMATE2009/10

Note £ £ £

Economic Research 4,180 4,180 4,280 Government Initiatives - - - Grants, Loans and Guarantees 21,440 21,440 21,970 Premises Development - - - Promotion and Marketing of the Area (i) 37,270 37,270 8,210 Support to Business and Enterprise 4,290 4,290 4,400

67,180 67,180 38,860 Tourism and Marketing (see Tourism budget) 57,160 72,160 58,580

124,340 139,340 97,440

(i) Includes £30,000 Masterplan Officer originally treated within holding accounts. In 2009/10 this post is no longer funded from Capacity Issues Reserve.

156

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS PPLLAANNNNIINNGG PPOOLLIICCYY

OUTLINE OF SERVICE:

Conservation and Listed Buildings Policy – Budget Code 1321 - The preparation and implementation of measures for the protection and improvement of the environment, but excluding the giving of grants to aid private conservation.

Other Special Topics – Budget Code 1311 – Costs associated with statutory policies and non-statutory guidance related to special areas of activity.

Planning Policy – Budget Codes 1301, 1313, 1314, 1315 – The formulation of up-to-date planning policies, principally through the Local Development Framework, for the control of development and the maintenance of a co-ordinated approach to the management of the town centre and the Borough in general. Expenditure covers surveys, public inquiries, research, monitoring, analysis, public participation or dealing with objections.

Planning Projects and Implementation – Budget Code 1312 – The implementation of projects requiring a high degree of co-ordination, where the purpose is to secure the authority’s planning aims. The provision of regeneration projects within the Borough.

157

PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS PPLLAANNNNIINNGG PPOOLLIICCYY

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £

CONSERVATION & LISTED BUILDINGS POLICY


21,360 TOTAL COST 12,490 12,490 10,960

OTHER SPECIAL TOPICS


7,560 TOTAL COST 4,910 4,910 4,260

PLANNING PROJECTS & IMPLEMENTATION


129,827 TOTAL COST 126,150 123,850 102,320

STRATEGIC & REGIONAL PLANNING


85,600 TOTAL COST 71,980 71,980 65,590

STRUCTURE & LOCAL PLANNING


(291) Gross Income (1,630) (1,630) (1,670)

148,363 TOTAL COST 205,600 233,600 218,160

SUPPLEMENTARY PLANNING GUIDANCE

370 Gross Expenditure0 Gross Income 0 0 0

370 TOTAL COST 0 0 0

393,080 TOTAL COST OF PLANNING POLICY 421,130 446,830 401,290

158

SSOOCCIIAALL SSEERRVVIICCEESS EELLDDEERRLLYY PPEEOOPPLLEE

OUTLINE OF SERVICE:

Equipment and Adaptations – “Careline” Community Alarm Service – Budget Code 1113 – A share of the surplus on the alarm service provided to the elderly by Worthing Homes Limited.

Other Services to the Elderly – Budget Code 1101 – The provision, in conjunction with Anchor Housing Trust, of a scheme, which enables elderly people to remain in their own homes, thus reducing the demand on alternative accommodation and improving their quality of life.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £UNALLOCATED GRANT - TO BE CONFIRMED

23,020 Gross Expenditure 24,950 24,950 25,660 0 Gross Income (620) (620) (640)

23,020 TOTAL COST 24,330 24,330 25,020

EQUIPMENT AND ADAPTATIONS - CARELINE

0 Gross Expenditure 0 0 0(2,975) Gross Income (8,750) (8,750) (8,970)

(2,975) TOTAL COST (8,750) (8,750) (8,970)

OTHER SERVICES TO THE ELDERLY "STAYING

PUT"


41,120 TOTAL COST 41,170 41,170 41,060

61,165 TOTAL COST OF ELDERLY PEOPLE SERVICES 56,750 56,750 57,110

Service Statistics

Project Performance – Staying Put Scheme Actual 2007/08 Estimate 2008/09

Value of completed works Jobs completed

£501,736 71

£450,000 70

159


OUTLINE OF SERVICE:

Support to Operators – Budget Code 0614 - Third party payments made to the Council for Voluntary Service for providing its Dial-a-Ride scheme. This service operates for residents of Worthing with restricted mobility for whom travel on public transport is difficult if not impossible.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £SUPPORT TO OPERATORS



34,690 TOTAL COST OF SUPPORT TO OPERATORS 37,060 37,060 37,990

160

161


RESOURCESRESOURCES

162

163

CCAABBIINNEETT MMEEMMBBEERR FFOORR RREESSOOUURRCCEESS

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £CENTRAL SERVICES TO THE PUBLIC

(50,735) Local Land Charges (105,810) (105,810) (18,400)

CORPORATE & DEMOCRATIC CORE

710,167 Corporate Management 571,700 883,780 585,990

NON DISTRIBUTED COSTS

2,046,456 Non Distributed Costs 1,761,640 1,814,770 1,897,010

OTHER OPERATING INCOME AND

EXPENDITURE

16,793 Interest Payable 149,300 149,300 199,530 (1,589,944) Interest & Investment Income (1,570,530) (1,572,180) (1,272,050)

(1,573,151) (1,421,230) (1,422,880) (1,072,520)

1,132,737 CABINET MEMBER TOTAL 806,300 1,169,860 1,392,080

164


1. ORIGINAL ESTIMATE 2008/2009 806,300 806,300

2. INFLATION - Pay - 2,540


Request for carry forward underspend at final outturn. Approved 10/06/08 12,550 -

4. CHANGES TO BASE

(i) Unavoidable Growth

(ii) Additional Savings




Above inflationary Energy Costs - 2,820

Financing costs of borrowing for AWCS Refuse & Recycling Service - 46,500

Lower than expected savings from CRM Project - 33,000

Energy Certification on Leased Properties - 5,000

Stepped Increase in Employer's Pension Contributions - 33,850

Tapered defective dwellings grant now ended. - 9,240


Increased Vacancy Provision - (1,490)


Reduction in Land Charges Income due to economic downturn - 100,000

Reduction in Investment income following reduction in interest rates - 180,000


Interest Foregone on Use of Capital Receipts to fund capital expenditure - 276,300


Increased rental from properties - (6,000)

Investment income from cashflows arising from asset sales & borrowing - (166,700)

Top slicing of Area Based Grant - (20,000)


Senior Officer Savings from Joint Working (4,000) (124,000)

Reduction in Capital Programme - (10,000)

Reduction in Audit Fees - (3,000)

Reduction in Insurance premiums - (2,370)

Reduction in Security Hours - (2,000)

Balance carried forward 814,850 1,159,990

£ £



Estimate

2009/2010

Current

2008/2009

165


Balance brought forward 814,850 1,159,990


7. GROWTH AGREED AT CABINET 02/02/09 - - 8. BUDGET TRANSFERS

(i) Virements

Funding of Regrades & Market Pay from balance of provision for pay & grading review.

- (70,170)

Reduction in Land Charges Allocations due to Joint Working - (6,190)

Voluntary Sector rent adjustment (3,500) (6,000)


Customer Relationship Management Posts 39,970 39,970


- 24,690

Support Service Allocations 318,540 174,390

Service Directors Management - 75,520

Surplus Assets Held for disposal - 12,540

AWCS Insurances - 3,670

Net Transfers to / from Joint Services - (1,440)

(iii) Capital Charges - (15,300)

9. OTHER MINOR VARIATIONS 410


£ £



Estimate

2009/2010

Current

2008/2009

CCAABBIINNEETT MMEEMMBBEERR RREESSOOUURRCCEESS

SE

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166

167

CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC LLOOCCAALL LLAANNDD CCHHAARRGGEESS

OUTLINE OF SERVICE:

Local Land Charges – Budget Code 1549 - The process of searching the local Land Charges Register for those buying and selling land and property.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £LOCAL LAND CHARGES


(50,735) TOTAL COST OF LOCAL LAND CHARGES (105,810) (105,810) (18,400)

Service Statistics

Year Number of Searches Cost of Search

1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010

5,0554,0664,3533,9223,5832,5992,7662,6391,980

9301,000

(Estimate) (Estimate)

£103.95 £107.00 £111.00 £117.00 £127.00 £130.00 £133.00 £133.00 £133.00 £133.00 £133.00

On average over the year 99% of standard enquiries (searches) are completed within 10 working days. The Estimate for 2009/10 reflects an anticipated increase in the number of land charge searches compared to the previous year as a result of government measures to ease the adverse, economic conditions that have impacted on the housing market.

168

CCOORRPPOORRAATTEE && DDEEMMOOCCRRAATTIICC CCOORREE CCOORRPPOORRAATTEE MMAANNAAGGEEMMEENNTT

OUTLINE OF SERVICE:

Corporate Management – Budget Codes 1548, 1600 and 6160 - This concerns activities and costs that provide the infrastructure for services to be provided, whether by the authority or not. This includes:

- the functions of the head of the paid service

- the proportion of senior officer time attributable to Corporate Management

- External Audit fees

- External Inspections

- Public Consultation

- Bank charges

Activities that relate to the provision of services, even indirectly, are overheads on those services. AdditionalCorporate Management activities and costs are held within the Leader portfolio.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £CORPORATE MANAGEMENT

729,311 Gross Expenditure (a) 571,700 883,780 605,990 (19,144) Gross Income (b) 0 0 (20,000)

710,167 TOTAL COST OF CORPORATE MANAGEMENT 571,700 883,780 585,990


(a) The 2009/10 estimate of gross expenditure has reduced by £277,790 compared to the 2008/09 current estimate. This largely reflects some £203,600 savings in employee costs comprising a provision for reduced pay inflation (£85,170), additional savings in respect of joint partnership working (£50,550), and lower than expected provision for pay and grading costs (£67,880). Further reductions of £74,190 reflect changes in support service allocations.

(b) Gross income relates to top-slicing of unallocated Area Based Grant to support to revenue budget for the two-years 2009/10 and 2010/11.

169

NNOONN DDIISSTTRRIIBBUUTTEEDD CCOOSSTTSS

OUTLINE OF SERVICE:

Non Distributed Costs – 1580, 1583, 1584, 1585 and 1587 – Non Distributed Costs are items which are held centrally and not allocated to services because no user now benefits from them.

They include:

- the whole amount of any past service pensions contributions to meet a pension fund deficit (also called pensions backfunding)

- charges for added years and early retirements, and

- costs of shares of long-term unused, but unrealisable assets (such as unused shares of IT facilities or buildings).

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Notes £ £ £NON DISTRIBUTED COSTS

2,330,174 Gross Expenditure (a) 1,770,880 1,862,210 1,936,170 (283,718) Gross Income (b) (9,240) (47,440) (39,160)

2,046,456 TOTAL NON DISTRIBUTED COSTS 1,761,640 1,814,770 1,897,010


(a)ESTIMATE

2008/09CURRENT

2008/09ESTIMATE

2009/10

Note £ £ £Pay and Local Gratuities 302,780 394,110 394,110 Pension Fund Backfunding (i) 1,459,150 1,459,150 1,529,480 Central and Departmental Support Costs 30 30 40 Capital Charges 8,920 8,920 12,540

1,770,880 1,862,210 1,936,170

(i) From 2007/08, there was a stepped increase in the employer’s contribution (£150,000) as a result of the triennial valuation of the West Sussex Pension Fund, as at 31st March, 2004. Following a further triennial valuation of the fund by the Actuaries at 31st March 2007, the stepped increase in contribution rate was reduced to £70,000 in 2008/09 and £33,850 in 2009/10.

(b) For 2008/09 onwards gross income relates to the recharge to Adur District Council for its share of non-distributed costs.

170

OOTTHHEERR OOPPEERRAATTIINNGG IINNCCOOMMEE && EEXXPPEENNDDIITTUURREE IINNTTEERREESSTT && IINNVVEESSTTMMEENNTT IINNCCOOMMEE

OUTLINE OF SERVICE:

Gordon Room – Budget Code 1528 – Part of the Town Hall complex, the Gordon Room is also hired for meetings, fairs, slide shows and keep-fit.

Meadow Road Industrial Estate – Budget Code 0720 – Meadow Road is now used primarily as an industrial estate as part of the Adur and Worthing Services (AWCS) project.

Other Interest – Budget Codes 1581, 1582 and 1588 – Interest received on the investment of surplus funds, interest payable and prudential borrowing.

Properties – Budget Codes 1526, 1527 and 1531 – 1538 – The acquisition, sale, letting and management of land and property (excluding Council houses) on behalf of the Council.

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ Note £ £ £

GORDON ROOM


21,863 TOTAL COST 26,980 26,980 23,670

MEADOW ROAD INDUSTRIAL ESTATE


6,412 TOTAL COST 24,300 24,300 33,270

OTHER INTEREST

16,793 Gross Expenditure 149,300 149,300 199,530 (1,297,122) Gross Income (1,446,820) (1,324,470) (1,041,720)

(1,280,329) TOTAL COST (1,297,520) (1,175,170) (842,190)

PROPERTIES


(321,097) TOTAL COST (174,990) (298,990) (287,270)

(1,573,151) TOTAL COST OF INTEREST AND INVESTMENT INCOME (1,421,230) (1,422,880) (1,072,520)

Service Statistics

Industrial Property at Broadwater, Enterprise Court, Meadow Road, Station Road, Unifax and Woods Way Ground Leases 13 Leases 24 Other Land and Property Shops (Leases) 9 Offices (Leases) 7

Ground Leases 3 Licences 23 Agricultural Tenancies 7

171

HOLDING ACCOUNTS HOLDING ACCOUNTS

2009/20102009/2010

172

AADD

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174

BUSINESS MODERNISATION HHOOLLDDIINNGG AACCCCOOUUNNTT

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

EXECUTIVE HEAD (TECHNICAL SERVICES) -

ICT

890,939 Gross Expenditure 975,640 975,640 1,060,700 (1,427) Gross Income 0 0 (31,280)

889,512 TOTAL COST 975,640 975,640 1,029,420

SUMMARY OF TOTAL COST

890,939 Total Gross Expenditure 975,640 975,640 1,060,700 (1,427) Total Income 0 0 (31,280)

889,512

TOTAL NET COST OF CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES RECHARGED TO SERVICES

975,640 975,640 1,029,420

175



2. INFLATION

Pay - 12,600 Other - 6,810


4. CHANGES TO BASE




(i) One-off non-recurring items - -


Technician Required for ICT demand from partnership working funded from I.E.C.E.

- 31,280

ICT Network Link between Adur D.C. and Worthing B.C. - 7,200


Increased Vacancy Target - (4,820)



End point device security Software - 2,100


Funding of Technician Required for ICT demand from partnership working from I.E.C.E.

- (31,280)



- (990)

Reduction in internet costs - (8,500)



8. BUDGET TRANSFERS

(i) Virements

Regrades & Market Pay funded from balance of provision for pay & grading review.

- 16,100

Balance carried forward 975,640 1,006,140

£ £



Estimate

2009/2010

Current

2008/2009

176


Balance brought forward 975,640 1,006,140

8. BUDGET TRANSFERS


Changes in Departmental and Central Support. - (470)


Net change in capital charges - 23,810

9. OTHER MINOR VARIATIONS - (60)

APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 975,640 1,029,420

£ £



Estimate

2009/2010

Current

2008/2009

177

IMPROVED CUSTOMER SERVICES HOLDING ACCOUNT

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £

EXECUTIVE HEAD (CUSTOMER SERVICES)

868,536 Gross Expenditure 823,710 789,450 725,750 0 Gross Income 0 0 (12,400)

868,536 TOTAL COST 823,710 789,450 713,350


868,536 Total Gross Expenditure 823,710 789,450 725,750 0 Total Income 0 0 (12,400)

868,536

TOTAL NET COST OF CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES RECHARGED TO SERVICES

823,710 789,450 713,350

178

IMPROVED CUSTOMER SERVICES HOLDING ACCOUNT


2. INFLATION

Pay - 20,820 Other - 440


4. CHANGES TO BASE




(i) One-off non-recurring items - -

(ii) Unavoidable Growth - -




(v) Impact of Capital Programme - -



Reduction in insurance actuarial and brokerage fees as now shared with Adur District Council.

- (950)

Delete senior Clerical Assistant (Concessionairy Fares) Post. - (24,900)

Recharge CRM Manager's Salary to Adur D.C. - (12,400)

6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09


8. BUDGET TRANSFERS

(i) Virements

Customer Relationship Management savings from deletion of Business Analyst and part time clerical assistant post.

(39,970) (39,970)

Salary budgets in Concessionary fares to be included in Customer services. 5,710 5,710


Changes in Allocation of support services - (1,930)


Net Change in Capital Charges - (50,780)

9. OTHER MINOR VARIATIONS - -

APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 789,450 713,350

£ £



Estimate

2009/2010

Current

2008/2009

179

RESOURCES HOOLLDDIINNGG AACCCCOOUUNNTT

COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £CHIEF EXECUTIVE, STRATEGIC DIRECTORS &

SECRETARIAL SUPPORT


467,874 TOTAL COST 490,460 384,340 383,050

EXECUTIVE HEAD (CORPORATE STRATEGY)


722,442 TOTAL COST 741,820 670,140 671,180

EXECUTIVE HEAD (TECHNICAL SERVICES)


2,205,490 TOTAL COST 2,387,320 2,382,480 2,378,710

EXECUTIVE HEAD (FINANCIAL SERVICES)


1,963,054 TOTAL COST 2,010,380 1,988,210 2,009,860

EXECUTIVE HEAD (LEGAL & DEMOCRATIC

SERVICES)


756,305 TOTAL COST 778,500 746,436 737,320

EXECUTIVE HEAD (CUSTOMER SERVICES)

1,064,906 Gross Expenditure 381,990 356,940 345,190 (40) Gross Income 0 0 0

1,064,866 TOTAL COST 381,990 356,940 345,190

EXECUTIVE HEAD (RECYCLING AND WASTE

MANAGEMENT)


559,938 TOTAL COST 578,270 550,710 0

7,739,969 Balance Carried Forward 7,368,740 7,079,256 6,525,310

180


COST OF SERVICE:

ACTUAL


ESTIMATE

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

£ £ £ £7,739,969 Balance Brought Forward 7,368,740 7,079,256 6,525,310

EXECUTIVE HEAD DIRECTOR (PLANNING,

REGENERATION & WELLBEING)

2,178,646 Gross Expenditure 1,050,610 959,440 980,310 (314,626) Gross Income (33,620) (18,490) (35,110)

1,864,020 TOTAL COST 1,016,990 940,950 945,200

EXECUTIVE HEAD (HOUSING, HEALTH &

COMMUNITY SAFETY)

1,645,464 Gross Expenditure 1,753,300 1,759,940 1,757,190 (183) Gross Income 0 0 (9,220)

1,645,281 TOTAL COST 1,753,300 1,759,940 1,747,970

EXECUTIVE HEAD (LEISURE & CULTURAL

SERVICES)


1,533,136 TOTAL COST 1,687,270 1,688,880 1,715,960

ADMINISTRATIVE BUILDINGS


1,088,995 TOTAL COST 1,144,920 1,144,920 1,102,990


14,806,915 Total Gross Expenditure 13,461,450 13,102,515 12,691,560 (935,514) Total Income (490,230) (488,569) (654,130)

13,871,401

TOTAL NET COST OF CABINET MEMBER FOR RESOURCES SUPPORT SERVICES RECHARGED TO SERVICES

12,971,220 12,613,946 12,037,430

181



2. INFLATION

Pay - 212,010 Other - 35,970


Cessation of funding of Asset Management Software from Capacity Issues reserve.

- (6,000)

4. CHANGES TO BASE





Purchase of new franking machine. - 6,000


Energy and fuel excess inflationary pressures - 29,480

Additional Group Accountant post - 21,100

Benefits and bailiff mobile working scheme running costs - 3,000

Business Modernisation Manager - 25,400

Minimum wage increase for Staff at Theatres and Leisure Centre - 370

Paperless direct debits software costs - 2,600



Saving resulting from relet of office cleaning contract - (26,000)


Reduced DWP Grant Subsidy - 5,290


Additional Maintenance Costs of replacement Financial Information System. - 2,700



£ £



Estimate

2009/2010

Current

2008/2009

182





- (14,280)

Human Resources minor saving - (600)

Building Cleansing Contract savings following reletting of contract. - (5,000)

Creation of a single reprographics team - (1,500)

Deletion of Housing Options Post - (25,500)

Rationalisation of external recruitment advertising through improved use of internet, email, sms

- (20,000)

Performance, Scrutiny & Communications management restructuring - (12,040)

Employ structural engineer on a part-time basis instead of using consultants. - (14,060)

Democratic Services post to be deleted from the establishment upon the retirement of current post holder. New management structure will be implemented at no additional cost and will provide efficiency savings. Worthing 56% share of saving.

- (15,750)

Recharge to Adur for Property Services support service team - (2,500)

Recharge to Adur for undertaking surveying, design, and maintenance work - compensating saving in Adur

- (25,000)

Reduction in fees charged on credit and debit cards as the new cash system will be fully compliant with security standards

- (10,000)

Reduction in hours of one team leader under flexible retirement policy within Benefits Policy & Investigation Team.

- (14,600)

Reduced contract price for internal audit contract as a result of the recent retendering exercise

- (8,600)

Re-let of copier contract in Print Room - (1,000)

Removal of under used vending machines in the town hall - (2,000)

Restructure of Housing Strategy roles in Housing services - (29,000)

Restructure of estates section - (12,500)

Building Control - restructure with shared manager. - (13,840)

Legal Services deleted Adur Posts - Worthing share of Joint Service saving - (18,470)


£ £



Estimate

2009/2010

Current

2008/2009

183




Reduction in security hours approved by Council 24/02/09. (2,000)



Temporary Housing Advice Officer to be funded from Capacity Issues reserve

30,000

8. BUDGET TRANSFERS - -

(i) Virements

Regrades & Market Pay funded from balance of provision for pay & grading review.

- 32,920

Joint Senior Officer Savings (314,540) (314,540)

Reversal of Planning Delivery Officer post no longer funded from Community Engagement budget in CM for Health Safety & Wellbeing.

(4,260) (4,260)

Corporate Health & Safety Post transferred from Food & Occ Health section to CM for Health Safety & Wellbeing

(28,170) (28,170)

Car Allowances for recovery staff transferred direct to Council Tax collection in line with salaries in CM for Improved Customer Services.

(5,250) (5,250)

Underspend of postages budget used to purchase Mayor's Car in Leader portfolio.

(2,360) -



- (41,880)

Changes in Allocation of support services - (20,600)

Net Transfer To/From Joint Account - (585,460)


Net Change in Capital Charges - 21,650

9. OTHER MINOR VARIATIONS (2,694) 790


£ £



Estimate

2009/2010

Current

2008/2009

184

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SSHHAARREEDD SSEERRVVIICCEESS

COMMITTEE: Joint Overview and Scrutiny

DATE: 9th February, 2009

COMMITTEE: Joint Strategic Committee

�

DATE: 10th February, 2009

AGENDA ITEM NO:

�� WARD: All

TITLE: Revenue Estimates 2009/10

REPORT BY: Sarah Gobey, Executive Head (Financial Services)

1.0 SUMMARY

1.1 This report presents to Members the revenue estimates for 2009/10 for the services that will be under the auspices of the Joint Strategic Committee at 1st April 2009. This includes those services that were already joint services together with a range of direct and support services that become formally constituted as joint services from that date. Further support and direct services are likely to become joint during the next year. Revised estimates for 2008/09 are also shown for those services that are already the responsibility of the Joint Strategic Committee

1.2 The additional direct service budgets included in the Joint Strategic Committee estimates for 2009/10 are Street and Other Cleansing, Elections and Electoral Registration and Land Charges. The support services added are Corporate Strategy, Financial Services, Legal & Democratic Services and Corporate & Public Safety.

2.0 BACKGROUND

2.1 In January 2008, the Council agreed the 2008/09 Revenue Budget for the Joint Services. Subsequently, trade waste services were included under the auspices of the Joint Strategic Committee. During the period September to December 2008 each Executive Head has presented High Level Business Cases for their services which has identified those services that can become joint ones from 1st April 2009 and an outline timetable for the merger of the remaining services where appropriate.

2.2 Although full revised estimates have not been prepared for current services in line with the new budget arrangements for both Councils, the current estimates which allow for agreed budget changes have been included. This new approach is due to the increased focus on quarterly reporting which will continue with the reporting of the 3rd Quarter stage of the budget cycle to the next round of meetings.

2.3 This report represents a further step in the establishment of clear and explicit financial arrangements for the joint working initiative which has already seen quarterly budget monitoring reports for 2008/09 and an annual statement of accounts for 2007/08. The next step will be to establish a medium term financial plan in the summer covering the period 2010 to 2013.

188


3.0 DRAFT REVENUE ESTIMATES 2009/10

3.1 Detailed budgetary work is now complete and the estimated budget for joint services is £13.913m. This is made up of £5.708m of net expenditure on joint services to the public and £8.205m on support services. All of these costs are borne by Adur DC and Worthing BC and have been included in the draft budgets of the two authorities.

3.2 A summary of the estimates is shown in Appendix 1 and a breakdown of the estimates for individual services can be found in Appendices 2 and 3 attached but can be summarised as follows:

£’000 £’000

2008/09 ESTIMATES 5,293

Add:

Inflation 221 Impact of New Refuse, Recycling and Trade Waste

Services Growth in Asset Hire and Capital Charges 135 Increased Repairs and Maintenance Budgets 87 Increased Income from Green Garden Waste (116) Savings from reconfiguration of rounds (150) (44)

Removal of Vacancy Factor 37 Impact of Changes in Allocations 723

6,230Add:

New Services added to remit of Joint Committee Direct Services 2,090 Support Services 5,593 7,683

2009/10 BUDGET REQUIREMENT 13,913

To be shared as follows: Recycling and Waste Management Services 1,513 Adur District Council 5,112 Worthing Borough Council 7,288

13,913

3.3 The basis of shared costs for services in 2008/09 was agreed by the Joint Strategic Committee as part of the budget setting process. The allocations for the refuse, recycling and trade waste services were agreed on the basis of activity levels, i.e. households and bin lifts that are relatively transparent and fairly stable. For next year Street Cleansing will also become a joint service and an allocation based on the schedule of rates was proposed within the high level business case. This form of allocation allows for not only the different lengths of roads to be swept but the frequency and the resources required for the other cleansing operations included in the service such as the emptying of litter and dog bins. The allocations applied to Recycling and Waste Services for 2009/10 are as follows.

189


3.0 DRAFT REVENUE ESTIMATES 2009/10 (continued)

Service Basis of Allocation Adur

%

Worthing

%

Recycling and Waste Refuse Collection Recycling Trade Waste Street and Other Cleansing

Number of Households Number of Households Number of Bin Lifts Schedule of Rates

36.436.437.039.4

63.663.663.060.6

3.4 The allocations for the senior officer structure were based on expected time allocations based on the best information available at the time the estimates were drawn up. Senior managers have been recording how their time is being allocated and these have been reviewed however it is difficult to draw firm conclusions. This is primarily because the senior officer structure has not been operating for a full year and time allocations for senior management have yet to settle into a pattern given the steepness of the learning curve for those Executive Heads taking on new responsibilities and the proportion of time that has been devoted to starting service reviews and preparing the high level business cases. Therefore no changes to the allocations for senior officers are proposed for 2009/10. However these allocations as detailed below need to be kept under further review in next year’s budget process to ensure they are appropriate.


%

Worthing

%

Senior Officer Structure CE & Strategic Directors EH of Adur Homes EH of Leisure and Cultural ServicesAll other Executive Heads

Estimated Time Estimated Time Estimated Time Estimated Time

50901040

50109060

3.5 The allocations for those services that are becoming joint from April 2009 have been based on the principles established as part of the high level business case for that service. As these are often based on expected time allocations they will also need to be reviewed as part of next year’s budget process .The allocation bases for these services are shown in the table below. Members will note that the table does not include Recycling and Waste Management support costs. For 2009/10 these will be charged on a time allocation basis to the Joint Recycling and Waste Direct services and then form part of the costs allocated as per paragraph 3.3.


%

Worthing

%

Corporate Strategy Human Resources Performance & Strategy CommunicationsEqualities and Diversity Business Transformation

Demand weighted staff nos. Estimated Time Estimated Time Estimated Time Estimated Time

3240404040

6860606060

190


3.0 DRAFT REVENUE ESTIMATES 2009/10 (continued)


%

Worthing

%

Financial Services Secretarial Services Insurance & Administration AccountancyExchequerPayrollCash Collection

Estimated Time Premiums Paid Estimated Time No of Invoices & Payments EmployeesNumber of Transactions

25.458.442.544.041.068.0

74.641.657.556.059.032.0

Legal and Democratic

ServicesLegal Services Democratic Services ElectionsLand Charges

Members/Popul’n./AdurHRANo of Members Electoral Register No of searches

48443834

52566266

Technical Services Corporate and Public Safety Estimated Time 40 60

3.6 There will be a fundamental review of the process of allocation of support costs for both Councils and the Joint Committee in 2009/10 which will be reported to Members as part of the 2010/11 budgets.

4.0 RISK ASSESSMENT

4.1 Members will be aware that there are several risks to the Joint Services budget. These can be summarised as follows:-

(i) Local Pay and Grading Review: The salaries estimates for Recycling & Waste Management services allow for a proposed implementation of the local pay and grading review in accordance with the decision of the Joint Staff Committee in July 2008. However no allowance for local pay and grading has been built into any other salary estimates. Following the decision not to fully implement the outcome of the local pay and grading review there have been a number of regrading appeals. Where known these have been built into the revenue budget. It is likely however that there could be a number of requests for regrading which may not be accommodated within existing budgets.

(ii) IncomeThe Joint Services include activities that generate income which may be affected by the recession. These include land charges and trade waste. Whilst known reductions in income have been built into the Councils’ client budgets further falls in income might affect the level of joint service provision that can be afforded.

191


4.0 RISK ASSESSMENT

(iii) 2008/09 Pay AwardThe 2008/09 dispute between the Local Government employers and the unions has been referred onto ACAS. Included in the budget is an allowance for pay inflation of 2.75%, however then final figure may be higher than this.

4.2 The working balances and other earmarked reserves of the two Councils are available to help mitigate these risks although the need to look for economies in service delivery cannot be ruled out.

5.0 LEGAL

5.1 The report assists both Councils in complying with their legal requirements when considering the budget and setting the Council Tax.

6.0 COMMENTS BY THE CHIEF FINANCIAL OFFICER

6.1 Section 25 of the Local Government Act 2003 requires an authority's Chief Finance Officer - the Executive Head (Financial Services) - to make a report to the authority when it is considering its budget and council tax. The report must deal with the robustness of the estimates and the adequacy of the reserves allowed for in the budget proposals, so Members will have authoritative advice available to them when they make their decisions. The Section requires Members to have regard to the report in making their decisions.

6.2 As Members are aware, local authorities decide every year how much they are going to raise from council tax. They base their decision on a budget that sets out estimates of what they plan to spend on each of their services. Because they decide on the council tax in advance of the financial year in question, and are unable to increase it during the year, they have to consider risks and uncertainties that might force them to spend more on their services than they planned. Allowance is made for these risks by:

� making prudent allowance in the estimates for each of the services, and in addition;

� ensuring that there are adequate reserves to draw on if the service estimates turn out to be insufficient.

6.3 The Executive Head of Financial Services and Section 151 Officer’s overall view of the robustness of the estimates is, therefore, as follows:

The processes followed are sound and well established and identical to those that produced robust estimates in the past. The Council has also demonstrated that it has a sound system of financial management in place

6.4 Overall view on the robustness of the estimates: Subject to the important reservations below, a reasonable degree of assurance can

be given about the robustness of the estimates and the adequacy of reserves. The exceptions relate to:

192


6.0 COMMENTS BY THE CHIEF FINANCIAL OFFICER

(1) The provision of estimates for items outside of the direct control of the Council:

� income from fees and charges in volatile markets, e.g. Local land charges and trade waste.

� External competition and declining markets, particularly during a recession, e.g. Local land charges and trade waste.

(2) Cost pressures not identified at the time of setting the budget. This would include items such as excess inflation.

(3) Initiatives and risks not specifically budgeted for.

It will therefore be important for the Joint Strategic Committee and the Joint Overview and Scrutiny Committee to maintain a diligent budget monitoring regime during 2009/10.

7.0 RECOMMENDATION

7.1 The Joint Overview & Scrutiny Committee is requested to refer any comments

or recommendations on the draft budget contained in the report or the

attached appendices to the Joint Strategic Committee at its meeting on 10th

February 2009.

7.2 The Joint Strategic Committee is recommended to:

(i) Approve the draft revenue budgets for 2009/10 as shown in Appendix 1

(ii) Agree the allocation of costs identified in the tables in paragraphs 3.3,

3.4 and 3.5 above

SARAH GOBEY Executive Head of Financial Services

Local Government Act 1972

Background Papers:

High Level Business Cases for: Corporate Strategy, Financial Services, Legal & Democratic Services, Recycling & Waste Management, Technical Services

2007/08 Statement of Accounts

Contact Officer:

Eric Norman Interim Finance Manager Civic Centre, Ham Road, Shoreham (01273) 263422 [email protected]

193


SCHEDULE OF OTHER MATTERS

1. COUNCIL PRIORITY

1.1 The report acknowledges the need to link all Council priorities with resource allocation in order to meet and deliver those objectives.

2. SPECIFIC ACTION PLANS

2.1 Matter considered and no issues identified.

3. SUSTAINABILITY ISSUES


4. EQUALITY ISSUES


5. COMMUNITY SAFETY ISSUES (SECTION 17)


6. HUMAN RIGHTS ISSUES


7. REPUTATION


8. CONSULTATIONS


9. HEALTH AND SAFETY ISSUES






12. PARTNERSHIP WORKING

12.1 The report informs members of the latest estimates for the Adur Worthing partnership joint services.

194


JOINT SERVICES BUDGET SUMMARY - APPENDIX 1

DIRECT SERVICES SUMMARY

ACTUAL2007/08

SERVICE/ACTIVITY

ORIGINALESTIMATE

2008/09

CURRENTESTIMATE

2008/09ESTIMATE

2009/10

£ £ £ £

Cabinet Member Portfolios 1,897,454 Clean and Green Environment 3,156,080 3,156,080 5,430,820 - Leader - - 254,870 20,000 Resources 21,400 21,400 22,500

1,917,454 TOTAL DIRECT SERVICES 3,177,480 3,177,480 5,708,190

ALLOCATION OF COSTS (700,673) Adur District Council (1,150,050) (1,150,050) (2,113,150) (1,216,781) Worthing Borough Council (2,027,430) (2,027,430) (3,595,040)

(1,917,454) TOTAL DIRECT SERVICES ALLOCATIONS

(3,177,480) (3,177,480) (5,708,190)

SUPPORT SERVICES SUMMARY

ACTUAL2007/08

SERVICE/ACTIVITY

ORIGINALESTIMATE

2008/09

CURRENTESTIMATE

2008/09ESTIMATE

2009/10

£ £ £ £

91,500 Senior Staff Structure 1,397,940 1,397,940 1,824,310 - Corporate Strategy - - 999,650 - Financial Services - - 2,128,750 - Legal and Democratic Services - - 1,579,010 816,011 Recycling and Waste Management 717,360 717,360 1,512,670 - Technical Services - - 160,570

907,511 TOTAL SUPPORT SERVICES 2,115,300 2,115,300 8,204,960

ALLOCATION OF COSTS (816,011) Joint Strategic Committee (717,360) (717,360) (1,512,670) (45,750) Adur District Council (637,305) (637,305) (2,999,335) (45,750) Worthing Borough Council (760,635) (760,635) (3,692,955)

(907,511) TOTAL SUPPORT SERVICE ALLOCATIONS

(2,115,300) (2,115,300) (8,204,960)

195


DIRECT SERVICES BUDGET PER CABINET MEMBER - APPENDIX 2

ACTUAL2007/08

SERVICE/ACTIVITY

ORIGINALESTIMATE

2008/09

CURRENTESTIMATE

2008/09ESTIMATE

2009/10

£C.M. FOR CLEAN AND GREEN ENVIRONMENT

£ £ £

1,479,011 Refuse Collection 2,136,900 2,136,900 2,217,900 418,443 Recycling 727,660 727,660 814,460 - Trade Waste 291,520 291,520 563,500 - Street Sweeping & Other Cleansing - - 1,693,120 - Land Charges - - 141,840

1,897,454 TOTAL CLEAN AND GREEN ENVIRONMENT

3,156,080 3,156,080 5,430,820

ALLOCATION OF COSTS (690,673 ) Adur District Council (1,139,350) (1,139,350) (2,005,050) (1,206,781 ) Worthing Borough Council (2,016,730) (2,016,730) (3,425,770)

(1,897,454 ) TOTAL ALLOCATIONS (3,156,080) (3,156,080) (5,430,820)

ACTUAL2007/08

SERVICE/ACTIVITY

ORIGINALESTIMATE

2008/09

CURRENTESTIMATE

2008/09ESTIMATE

2009/10

£ THE LEADER £ £ £

- Elections - - 254,870

- TOTAL THE LEADER - - 254,870

ALLOCATION OF COSTS - Adur District Council - - (96,850) - Worthing Borough Council - - (158,020)

- TOTAL ALLOCATIONS - - (254,870)

ACTUAL2007/08

SERVICE/ACTIVITY

ORIGINALESTIMATE

2008/09

CURRENTESTIMATE

2008/09ESTIMATE

2009/10

£ C.M. FOR RESOURCES £ £ £

20,000 Corporate Management 21,400 21,400 22,500 - External Audit Fee

20,000 TOTAL RESOURCES 21,400 21,400 22,500

ALLOCATION OF COSTS (10,000 ) Adur District Council (10,700) (10,700) (11,250) (10,000 ) Worthing Borough Council (10,700) (10,700) (11,250)

(20,000 ) TOTAL ALLOCATIONS (21,400) (21,400) (22,500)

(1,917,454 ) TOTAL DIRECT SERVICE ALLOCATIONS

(3,177,480) (3,177,480) (5,708,190)

196


SUPPORT SERVICES BUDGET PER EXECUTIVE HEAD - APPENDIX 3

ACTUAL2007/08

SERVICE/ACTIVITY

ORIGINALESTIMATE

2008/09

CURRENTESTIMATE

2008/09ESTIMATE

2009/10

£ SENIOR STAFF STRUCTURE £ £ £

91,500 Chief Executive and Directors 605,190 605,190 770,410 - Executive Heads of Service 792,750 792,750 1,053,900

91,500 TOTAL SENIOR STAFF 1,397,940 1,397,940 1,824,310

CORPORATE STRATEGY - Human Resources - - 472,770 - Performance and Scrutiny - - 288,070 - Communications - - 131,680 - Equalities and Diversity - - 48,850 - Business Transformation - - 58,280

- TOTAL CORPORATE STRATEGY - - 999,650

FINANCIAL SERVICES - Secretarial Services - - 41,070 - Insurance and Administration - - 153,920 - Accountancy - - 958,100 - Exchequer - - 473,230 - Payroll - - 135,020 - Cash Collection - - 367,410

- TOTAL FINANCIAL SERVICES - - 2,128,750

LEGAL & DEMOCRATIC SERVICES - Legal Services - - 1,109,880 - Democratic Services - - 469,130

- TOTAL LEGAL & DEMOCRATIC SERVICES

- - 1,579,010

RECYCLING AND WASTE MANAGEMENT

816,011 Management and Support 717,360 717,360 787,320 - Vehicle Workshop - - 510,770 - Compliance - - 214,580

816,011 TOTAL RECYCLING AND WASTE MANAGEMENT

717,360 717,360 1,512,670

TECHNICAL SERVICES - Corporate and Public Safety - - 160,570

- TOTAL TECHNICAL SERVICES - - 160,570

ALLOCATION OF COSTS: (816,011) Joint Strategic Committee (717,360) (717,360) (1,512,670) (45,750) Adur District Council (637,305) (637,305) (2,999,335) (45,750) Worthing Borough Council (760,635) (760,635) (3,692,955)

(907,511) TOTAL SUPPORT SERVICE ALLOCATIONS

(2,115,300) (2,115,300) (8,204,960)

197

THREE YEARTHREE YEAR

CAPITAL INVESTMENTCAPITAL INVESTMENT

PROGRAMMEPROGRAMME

198

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The

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2 C

ap

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Investm

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me.

199

200

CCAAPPIITTAALL SSPPEENNDDIINNGG 22000099//22001100 ££77..223377mm

Capital ExpenditureBusiness Modernisation: £0.370m

Regeneration (Other): £1.25m

Regeneration (AffordableHousing): £0.976m

Improved Customer Services: £3.204m

Resources: £0.068m

Clean and Green Environment: £0.726m

Health Safety and Wellbeing: £0.643m

Capital Financing

Capital Receipts: £6.168m

Reserves and RevenueContributions: £0.182m

Capital Grants: £0.608m

Prudential Borrowing: £0.022m

External Contributions: £0.257m

Inte

rest

Fo

reg

on

e/

To

tal

Pri

or

to2009/2

010

2010/2

011

2011

/2012

Fu

ture

Co

st

of

Net

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mate

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Ori

gin

al

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rren

tE

sti

mate

Esti

mate

Esti

mate

Ye

ars

Bo

rro

win

gO

ther

££

££

££

££

££

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

(13)

BU

DG

ET

S

Cab

inet

Mem

ber f

or B

usin

ess

Mod

erni

satio

n1,

628,

890

488,

640

689,

300

175,

550

369,

850

507,

750

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232

233

RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE

BUSINESS MODERNIZATIONBUSINESS MODERNIZATION

Guide Price

£

(a) YEARS 4-7

INFORMATION AND COMMUNICATIONS TECHNOLOGY* Backup Technology and Disaster Recovery (Partnership N/C

Scheme with Adur)Citrix Infrastructure (remote access) 146,500Desktop equipment, software and infrastructure replacement 85,000(Annual Provision)Electronic Room Booking System (Partnership Scheme with 9,000Adur. Total cost £18,000)Government Connect (network communications with central 22,000government technology)

* ITSM Infrastructure monitoring toolset 97,000Multimedia facilities for Council accommodation 41,000Telecommunications - Civic Centre upgrade/enhancement 70,000Telecommunications - Installation of VoIP telephones 110,000

* Video conferencing (Partnership scheme with Adur. Total cost 12,500£25,000)

N/C = Not Costed * = New Scheme

234

235


CLEAN AND GREEN ENVIRONMENTCLEAN AND GREEN ENVIRONMENT

Guide Price

£

(a) YEARS 4-7

ALLOTMENTS* Renew boundary and entrance fencing (George V allotment and 14,000

Tarring allotment)

AWS REVISED REFUSE AND RECYCLING SERVICEProvision of wheeled bins 2012/2013 (Partnership scheme 54,700with Adur. Total cost £86,000)

BEACH HOUSE GROUNDSChalets - Replacement of front elevations 95,000

BROOKLANDSRepair of surface water sewer Phase 2 81,000Western Road - Provision of services (waste disposal, water 25,000and electricity)

BROOKLANDS LAKEStabilise banks to lake and islands, and renew lakeside N/Cfootpaths

CAR PARKINGTeville Gate Multi-Storey Car Park - Major repairs and N/CrefurbishmentTeville Gate Multi-Storey Car Park - Renew profilit glazing panels 11,000Teville Gate Multi-Storey Car Park - Resurface the top deck 88,000

CEMETERIESBroadwater Cemetery - Phased improvements and possible N/Cremodelling

CREMATORIUMMain building fascias replacement 11,000Provision of memorial room, rest and recovery room and new N/CofficeProvision of specialist refrigeration units 19,000

* Refurbishment of old chapel N/CReplacement of cremulator 22,000

* Resurfacing of main access road 99,000


236


CLEAN AND GREEN ENVIRONMENTCLEAN AND GREEN ENVIRONMENT

Guide Price

(a) YEARS 4-7 (continued) £

CREMATORIUM (continued)Toilet refurbishment 16,500Window replacement 44,000

CYCLE STRATEGYImplementation of Cycle Strategy 80,000Seafront Cycle Route Phase 2 200,000Seafront Cycle Route Phase 3 256,000Seafront Cycle Route Phase 4 35,000

HIGHDOWN GARDENSRefurbish ponds to provide recycling, water filtration and algae 44,000control

HIGHWAYSBorough boundary signs N/CReconstruction of highway at Dale Road 55,000

PARKS AND OPEN SPACES* Broadwater Green - Renew boundary fencing 30,000

Northbrook Recreation Ground - Replace boundary fencing 14,000West Durrington - Provision of a skateboard park 150,000

PUBLIC CONVENIENCESSelected refurbishment programme (Annual Provision) 65,000

STREET CLEANSINGReplacement of vehicles 2012/2013 (Partnership scheme with 175,000Adur. Total cost £250,000)

STREET SCENE* Greening the Borough (Annual Provision) 50,000

(b) LONG TERM LIST

CREMATORIUMProvision of electric storage heaters to replace existing under N/Cfloor electric systemReplace carpets 15,000


237


HEALTH, SAFETY AND WELLBEINGHEALTH, SAFETY AND WELLBEING

Guide Price

£

(a) YEARS 4-7

COAST PROTECTIONScheme K Alinora Crescent - Sea Lane, Worthing 3,270,400Scheme L Town Centre 2,112,000Scheme N Goring - Ferring 966,000

* Timber Groyne - Essential repairs (£22,000 p.a. for 2 years) 44,000

COMMUNITY CENTRESAll Community Centres - Heating systems (boilers) replacement 20,000Broadwater Community Centre - Contribution to new building 330,000Broadwater Community Centre - Contribution to future scheme 50,000Durrington Community Centre - Renewal of flat roofing 36,000

COMMUNITY DEVELOPMENTGrant to CAB to relocate 250,000West Durrington community leisure facility 1,300,000West Durrington sports changing rooms/pavilion 300,000

EQUALITIES* Disability Discrimination Act Improvements - Provision of minor 50,000

alterations and improvements to Council properties (AnnualProvision)

FORESHORE MANAGEMENTAlinora Avenue Boat Launching Ramp - Extension to hard surface 14,300Alinora Avenue Boat Launching Ramp - Renewal 50,000Beach Huts - Refurbishment programme 121,000Chalets and Kiosks - Renewal of fronts 60,000Coastal Path (George V Avenue - Sea Lane, Goring) - 165,000ReplacementHeene Road - Improvements to vehicular access 40,000Promenade - Controlled access immediately east of Pier 16,500PavilionPromenade - Provision of railing or walling along northern side 231,100Promenade - Continuation of resurfacing programme between 13,200George V Avenue and the pierReplacement of inshore water speed restriction/byelaws 13,500control zone markers 2013/2014Seafront Improvements (Annual Provision) 99,000


238

239


IMPROVED CUSTOMER SERVICESIMPROVED CUSTOMER SERVICES

Guide Price

£

(a) YEARS 4-7 (continued)

FORESHORE MANAGEMENT (continued)Splash Point Area - Improvements to existing pedestrian areas 44,000

HEALTH PROTECTION* Asbestos removal (Annual Provision) 15,000

(b) LONG TERM LIST

FORESHORE MANAGEMENTSea Wall - Extension westwards of Splash Point N/C


240

241


REGENERATIONREGENERATION

Guide Price

£

(a) YEARS 4-7

ECONOMIC DEVELOPMENTManaged workspaces for enterprises and innovation 2,525,000

TOURISMFuture use of Chapel Road and seafront Tourist Information N/CCentres


242

243


RESOURCESRESOURCES

Guide Price

£

(a) YEARS 4-7

OFFICE ACCOMMODATIONCivic Site

Provision of 2 secure cycle storage units 12,000

Commerce Way

Transport work shop - Re-roof (Partnership scheme with 89,050Adur. Total cost £140,000)

Portland House

Provision of comfort cooling N/CReplacement of soffits and fascias N/CToilets and kitchens - Floor covering 38,500Windows - Overhaul window mechanism 15,000

Town Hall

Committee Suite and Mayor's Parlour - Replace carpeting in N/Crooms and all landing areas immediately outside on first floorGoods lift - Reactivation 55,000Provision of independent electrical metering 14,500Toilet facilities - General improvements N/CRoofing - Renewal of asphalt roofs 26,000Roofing - Renewal of slate roof coverings 168,000Windows - Replacement of 2nd floor windows 65,000

PROPERTY MANAGEMENTColonade House

Renewal of metal windows 39,000

Eirene Road Development

23 Eirene Road - Renew roof covering 33,000

7 High Street

Renew roof covering 33,000

Highdown Gardens Bungalow

Conversion of former staff accommodation N/C

Meadow Road

Main Building - Replace asbestos cement roofs/walls 88,000


244


RESOURCESRESOURCES

Guide Price

£

(a) YEARS 4-7 (continued)

PROPERTY MANAGEMENT (continued)

Meadow Road (continued)Office - Windows renewal 12,000South Boundary Wall - Rebuild 33,000

* The Lodge Durrington Cemetery

Renew roof covering 18,000

* Woods Way

Renew roof coverings to industrial units 50,000


245

MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE

OUTLINE OF SERVICE:

The property maintenance programme for 2009/10 was approved by the Cabinet on 1st December 2008 and is incorporated into service expenditure. This memorandum account gives full details of the total cost of planned building and engineering works to General Fund land and properties. This includes two elements; a cyclical programme and “one off” maintenance projects.

CABINET MEMBER PORTFOLIOORIGINAL

2008/09

CURRENT

2008/09

ESTIMATE

2009/10

Page £ £ £

Leader 0 0 0

Clean & Green Environment 246-248 72,920 60,600 95,500

Health, Safety and Wellbeing 249 31,150 21,150 41,130

Improved Customer Services 250-251 88,650 80,450 45,500

Regeneration 252 0 0 1,300

Resources 253-254 79,520 74,520 59,250

272,240 236,720 242,680 TOTAL COST OF PLANNED MAINTENANCE PROGRAMME

246


CCLLEEAANN AANNDD GGRREEEENN EENNVVIIRROONNMMEENNTT

LOCATION MAINTENANCE JOB LEDGER CODE

Chalets & kiosk - Repairs &redecoration 0224/115/21252 5,000

Chalets & kiosk - Internal redecoration 0224/115/21253 1,000

Paddling pool - Railings & redecoration 0224/115/21254 4,400

BEACH HOUSE PARK Bird Memorial - Electrics test 0229/115/21255 100

BROOKLANDS COMPLEX Brooklands Plant - Electrics test 0228/115/21256 150

BUS SHELTERS Repairs & redecoration 0605/115/21257 10,000

CREMATORIUM Repairs & redecoration 0803/115/21258 5,000

Chapel - Electrics test 0801/115/21259 200

Grounds - Electrics test 0801/115/21260 150

Toilets - Electrics test 0801/115/21261 100

Demolition of garage 0801/115/21262 3,200

HIGHDOWN Pavilion - Electrics test 0226/115/21263 100

Redecoration of street furniture 0601/115/21264 2,500

Renewal of road nameplates 0622/115/21265 1,500

LAND DRAINAGE Reallignment of ditches 0721/115/21266 8,000

Redecoration of play equipment 0225/115/21267 3,000

Play equipment check 0225/115/21268 1,200

Renewal of equipment and area 0225/115/21269 5,000

Beach House Park - North railings 0225/115/21270 2,000

PARKS AND OPEN SPACES

2009/10

£

BEACH HOUSE ESTATE

DURRINGTON CEMETERY

HIGHWAYS

247




Beach House Park - Central railings 0225/115/21270 8000

Beach House Park - South railings 0225/115/21270 4,000

Church House pavilion - Electrics test 0225/115/21273 100

Durrington Red Pavilion - Redecoration 0225/115/21274 2,500

Goring Rec Pavilion - Repairs and redecoration 0225/115/21275 750

Homefield Park Pavilion - Repairs and redecoration 0225/115/21276 500

Manor Ground Rooms - Repairs and redecoration 0225/115/21277 2,000

Palatine Park Pavilion - Roof 0225/115/21278 5,000

Pond Lane Pavilion - Repairs and redecoration 0225/115/21279 1,000

Steyne Gardens - Electrics test 0225/115/21280 100

PEDESTRIAN PRECINCTMontague Street Rotunda - Electric test 0608/115/21281 100

Renovation of Town Hall war memorial 0709/115/21282 4,000

Redecoration of South Street clock 0709/115/21283 600

Beach House - Old pavilion redecoration 0714/115/21284 300

Beach House - New pavilion redecoration 0714/115/21285 500

Beach House - Electrics test 0714/115/21286 100

Buckingham Road - Internal redecoration 0714/115/21287 400

Dome - Internal redecoration 0714/115/21288 1,000

Dome - Roof treatment 0714/115/21289 300

2008/9

£

PARKS AND OPEN SPACES

PUBLIC CLOCK AND WAR

MEMORIAL

PUBLIC CONVENIENCES

248




Durrington Road - Redecoration 0714/115/21290 300

Findon Road - Internal redecoration 0714/115/21291 500

George v Avenue - Redecoration 0714/115/21292 500

Lido - External redecoration 0714/115/21293 800

Manor Road - External redecoration 0714/115/21294 800

Plantation - External redecoration 0714/115/21295 1,000

Pond Lane - External redecoration 0714/115/21296 750

Pond Lane - Internal redecoration 0714/115/21297 800

Sea Lane - Internal redecoration 0714/115/21298 200

Multi-storey car park repairs 0504/115/21299 3,000

Redecoration of railings 0504/115/21300 3,000

TOTAL CABINET MEMBER FOR THE CLEAN & GREEN ENVIRONMENT 95,500

2008/9

£

PUBLIC CONVENIENCES

TEVILLE GATE

249


HHEEAALLTTHH,, SSAAFFEETTYY AANNDD WWEELLLLBBEEIINNGG


Beach House Gardens - Electrics Test 0208/115/21301 300

Paddling Pool - Plant room repairs and redecoration 0208/115/21302 150

Beach House Pavilions - Internal Redecoration 0208/115/21303 500

BEACH HUTSBeach huts - Repairs and redecoration 0203/115/21304 6,980

Boat Club House - Electrics test 0204/115/21305 100

Beach Office - Electrics test 0204/115/21306 100

Repairs of wall and railings 0201/115/21307 3,000

Redecorations of shelters and seats 0201/115/21308 12,000

PEST CONTROL Replacement of groyne heads 0704/115/21309 18,000

TOTAL CABINET MEMBER FOR HEALTH, SAFETY AND WELLBEING 41,130

2008/9

£

BEACH HOUSE ESTATE

FORESHORE

PARADE

250


IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS


AQUARENA Electrics test 0101/115/21232 2,000

Richmond Room - Redecoration 1412/115/21233 1,200

Richmond Room - Electrics test 1412/115/21234 600

Durrington Community Centre - Redecoration 1536/115/21235 4,500

East Worthing Community Centre - Redecoration 1536/115/21236 5,000

Broadwater Parish Rooms - Redecoration 1536/115/21237 1,200

Ritz - Internal redecoration 1440/115/21238 2,500

Ritz - Electrics test 1440/115/21239 1,200

Electrics test 0227/115/21240 900

Barn - Light test 0227/115/21241 500

Main electrics test 0227/115/21242 300

Internal redecoration 0227/115/21243 7,500

Coating of flat roofs 0227/115/21244 1,000

LEISURE CENTRE Electrics test 0107/115/21245 2,000

MUSEUM & ART GALLERY Museum - Internal redecoration 1427/115/21246 1,200

Pavilion theatre - Internal redecoration 1457/115/21247 3,000

Denton Lounge - Electrical test 1457/115/21248 1,000

PAVILION THEATRE AND

DENTON LOUNGE

FIELD PLACE

2009/10

£

COMMUNITY CENTRES

CONNAUGHT THEATRE AND

RITZ THEATRE

ASSEMBLY HALL AND

RICHMOND ROOMS

251


IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS


Toll & kiosk - Electrical test 1451/115/21249 100

Southern pavilion - External redecoration 1455/115/21250 9,000

Central pavilion - Roof treatment 1455/115/21251 800

TOTAL CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES 45,500

PIER

2009/10

£

252


RREEGGEENNEERRAATTIIOONN


Parade - Internal redecoration 1403/115/21271 800

Chapel Road - Internal redecoration 1403/115/21272 500

TOTAL CABINET MEMBER FOR REGENERATION 1,300

2008/9

£

VISITORS CENTRES

253


RREESSOOUURRCCEESS


MEADOW ROAD DEPOT Communal areas test 0720/115/21310 50

Station Road - Repairs and redecoration 1526/115/21311 5,500

WRVS - Kitchen redecoration 1532/115/21312 1,200

23 Eirene Road - Repairs and redecoration 1535/115/21313 3,500

Colonnade House - External redecoration 1535/115/21314 12,000

Colonnade House - Internal redecoration 1535/115/21315 3,000

PORTLAND HOUSE Replacement of boilers 1619/115/21316 28,000

TOWN HALL Alterations to power circuits 1613/115/21317 2,000

Gents toilets - Replacement of duct panels 1613/115/21318 4,000

TOTAL CABINET MEMBER FOR RESOURCES 59,250

2008/9

£

PROPERTIES

254

255

FFOORREECCAASSTT AANNNNUUAALL EEFFFFIICCIIEENNCCYY SSAAVVIINNGGSS 22000099//1100

Under the Central Government’s regime for performance management, the Council is required to report National Indicator “NI 179 – Value for Money Gains”, which quantifies the value of cashable efficiency savings expected to be achieved in the financial year. The target is ongoing savings of 3% per annum based on baseline expenditure of £20,583,667 in 2007/08, uplifted annually by an inflation factor. The value of budgeted savings in 2009/10 compared to the previous year, and how this translates into the eligible savings for NI 179 purposes, is shown in the table below. The overall saving shown here will appear on next year’s Council Tax bills.

The total efficiency savings for NI 179 purposes is lower than the total budgeted savings as it excludes savings resulting from a reduction in service quality or quantity, or new income for services previously provided free of charge.

CABINET PORTFOLIO AND DESCRIPTION OF CHANGE

BUDGETEDEFFICIENCY

SAVINGS2009/10

£

NI 179 EFFICIENCY

SAVINGS2009/10

£

ALL PORTFOLIOS Senior Officer Restructure 120,000 120,000

ALL PORTFOLIOS TOTAL 120,000 120,000

LEADER Reduced hours of Support Services Manager 10,000 10,000 Reduced hours of Planning Technician 9,000 9,000 Vacant Principal Planning Officer – reduced hours 23,000 23,000 Restructure with shared manager 17,100 17,100 Employ a part-time structural engineer 10,800 10,800 Performance, Scrutiny and Communications Restructure 12,040 12,040 Creation of shared elections team 9,870 9,870 Buy out of existing lease on Mayor’s car 2,700 2,700 Post RDE 0006 – deleted and absorbed in Democratic Services

restructure 34,220 34,220

LEADER TOTAL 128,730 128,730

BUSINESS MODERNISATION Increased use of internet, email, sms. 20,000 20,000

BUSINESS MODERNISATION TOTAL 20,000 20,000

CLEAN AND GREEN ENVIRONMENT Increased income from Sea Lane Café Car Park 2,500 - Loss of cricket wicket at Palatine Recreation 15,000 - Saving arising from street sweeping review 19,490 19,490 Additional garden waste income 46,400 46,400 Reduction due to new refuse and recycling scheme 96,000 96,000 New charge to the Primary Care Trust (PCT) for collections 27,000 - Cleansing Contract re-tender 10,000 10,000

CLEAN AND GREEN ENVIRONMENT TOTAL 216,390 171,890

HEALTH, SAFETY AND WELLBEING Base budget review 600 - Restructure Community Safety Management 19,700 19,700

HEALTH, SAFETY AND WELLBEING TOTAL 20,300 19,700

256

FFOORREECCAASSTT AANNNNUUAALL EEFFFFIICCIIEENNCCYY SSAAVVIINNGGSS 22000099//1100

CABINET PORTFOLIO AND DESCRIPTION OF CHANGE

BUDGETEDEFFICIENCY

SAVINGS2009/10

£

NI 179 EFFICIENCY

SAVINGS2009/10

£

IMPROVED CUSTOMER SERVICES Additional income over forecast – Indoor sports 194,000 194,000 Additional income over forecast - Theatres 35,000 35,000 Deletion of Senior Clerical Assistant post (Concessionary Fares) 24,900 24,900 Joint working Customer Relationship Management 12,400 12,400

IMPROVED CUSTOMER SERVICES TOTAL 266,300 266,300

REGENERATION Restructure Housing Strategy roles 29,000 29,000 Deletion of Housing Options Post 25,500 25,500

REGENERATION TOTAL 54,500 54,500

RESOURCES Reduced hours for Revenue Recovery Assistant 8,000 8,000 Reduced hours for Revenues Collector/Inspector 15,000 15,000 Increased income from court costs and fees 8,000 8,000 Reduced hours for Benefit Pre-Assessment 7,400 7,400 Removal of under used vending 2,000 - Creation of one reprographics team 1,500 1,500 Recharge to Adur for Support Service team 2,500 2,500 Recharge to Adur for surveying related services 25,000 25,000 Restructure of Estates Section 12,500 12,500 Relet of copier contract 1,000 1,000 Unused Members IT provision 2,000 - Reduction in internet costs 8,500 8,500 Decreased internal audit charge following service re-tender 8,600 8,600 Building Cleansing Contract 5,000 5,000 Reduced card fees – new cash system 10,000 10,000 Reduction of one team leader post for Housing Benefits 14,600 14,600 Reduction in insurance brokerage fee 8,000 8,000 Reduced external audit fees – one off work 11,000 11,000 Reduction in capital programme by £0.5m 10,000 -

RESOURCES TOTAL 160,600 146,600

GRAND TOTAL 986,820 927,720

257

GGLLOOSSSSAARRYY OOFF TTEERRMMSS

Band D Equivalents This term relates to one of the Council Tax Valuation Bands (see Council Tax). The Bands A to C and E to H are weighted to the equivalent of Band D. The derived band D Equivalent is used as a basis for calculating the Council Tax.

Best ValueAccounting Code of Practice (BVACOP)

The Best Value Accounting Code of Practice first issued in 2000 is an authoritative guide to financial accounting for local authorities. The Code provides a framework for local authority accounting.

Business Rates A national rate levied on business and commercial property based upon rateable values measured every five years. Sums collected are paid to Central Government and redistributed to local authorities depending on the number of residents each authority has.

Capital Expenditure Expenditure exceeding £10,000 in value on the creation, acquisition or enhancement of a fixed asset. A fixed asset is one which generally yields benefits to the local authority for a period exceeding one year.

Capital Charges Capital charges are borne by service revenue accounts. They comprise a depreciation charge for the use of tangible fixed assets, plus any impairment resulting from a significant decline in a fixed asset’s market value, obsolescence or physical damage.

Capital Receipts Income exceeding £10,000 from the sale of land and buildings or other assets, which can be used to finance capital expenditure.

Capital Strategy A corporate document setting out the policy framework for managing assets and deploying capital resources. It operates through strong partnership working to address corporate priorities.

Collection Fund A fund administered by Worthing Borough Council as billing authority (each District Council in the County area is a billing authority). All proceeds from Council Tax are paid into the fund to meet the net budget requirements of the County, Police Authority, and District Council for the area (see note on Precepts). The CIPFA/LASAAC Local Authority SORP Board has undertaken a Consultation Review that may result in changes to the Collection Fund accounting arrangements for financial years starting on or after 1st April, 2009.

ComprehensivePerformanceAssessment (CPA)

A rolling programme, carried out by the Audit Commission, that assesses the performance of a local authority. The objective of CPA is to help Councils to deliver better and more effective services to local communities.

Council Tax Council Tax is paid on most residential properties in a local authority's area. Properties are valued within eight valuation bands (A - H). Households of two or more adults normally pay the whole bill. Single adult households receive a personal discount of 25% of the bill.

258


Council Tax Benefit An income related social security benefit designed to help people in low income pay their Council Tax. It is administered by local authorities, who get back most of the cost from the Government.

DCLG Department for Communities and Local Government, the Central Government department which oversees the affairs and finances of local government.

Departmental Holding Accounts

These are accounts used for expenditure of departments which it is either not possible, or necessary, to attribute in the first instance directly to Service Users. For impersonal accounts such as Office Accommodation and Central Expenses, expenditure is apportioned to each Service User to reflect the benefit derived. For personal accounts, such as Departmental Holding Accounts, the charges made are based on estimates of days spent by Officers on various services.

Efficiency Savings For accounting years 2008/09 to 2010/11 inclusive the Council is required to make annual cashable efficiency savings of 3% of the net revenue spend for 2007/08. The required efficiency equates to some £618k per annum. An annual efficiency occurs when the cost of an activity reduces with no detriment to quality or effectiveness.

External FinanceFrom Government

The value of financial support received from Central Government via the Revenue Support Grant, Specific Grants and a contribution from the Business Rates pool.

Housing InvestmentProgramme (HIP)

The HIP is prepared annually together with Housing Strategy updates for the Council. The three year housing investment programme is submitted to the DCLG as a basis for distributing Housing Specified Capital Grants and Supported Capital Expenditure.

Joint Strategic Committee

On 25th July, 2007 Adur District Council and Worthing Borough Council agreed to embark on an extensive programme of partnership working. This committee has been set up with Members of both Councils to manage the services that are working in partnership. The services currently under the auspices of this Committee so far include: Refuse and Recycling and the new Senior Officer Structure.

Precepts The County Council and Police Authority make a charge, or "precept", on the District (Borough) Council's Collection Fund for the share of their net budget requirement relating to the borough's area. The net budget requirement is calculated after allowing for receipts from Formula Grant and Non-Domestic Rates.

Prudential Code for Capital Finance

The Local Government Act 2003 provided for a major change in the way councils finance capital expenditure. From 1st April, 2004, councils were given freedom under the CIPFA Prudential Code for Capital Finance in Local Authorities to determine their own borrowing for capital investment subject to the considerations of prudence, sustainability and affordability.

259


Reserves Reserves are accumulated surplus income earmarked to finance future spending.

RevenueExpenditure

This is expenditure on recurring items, including the running costs of services and the financing of capital spending.

Revenue Support Grant (RSG))

A Government Grant which can be used to finance revenue expenditure on any service.

Single Capital Pot The Single Capital Pot is a cross-service allocation, which has the aim of delivering the bulk of central government capital support to Local Authorities.

Virement The transfer of budget provision from one budget to another (usually restricted to a particular service) to reflect changes in service requirements and spending patterns (see the Borough Council's Financial Regulation A.26 below for details including limits for delegation to members and officers). A.26 (a) A Strategic Director or an Executive Head may, after

consultation with the Executive Head of Financial Services, vire up to £10,000 within the approved revenue or capital budget.

(b) A Cabinet Member may vire up to £40,000 between any heads of income or expenditure within their approved revenue budget, or capital budget.

(c) The Cabinet may incur, without Council approval, expenditure not within the approved budget provided that the following criteria applies:

(i) The cost is to be met from contingency set up for the purpose; or

(ii) It is to be met from proven savings elsewhere in the revenue budget and does not exceed £100,000; or

(iii) It is to be met from proven savings in that financial year in the Capital programme and does not exceed £100,000 per project; and

(iv) The expenditure does not have the affect of changing Council policy.

(d) Any proposal to vire, which is not covered in A26(c), must be approved by the Full Council.

Working Balance A sum set aside for purposes such as general contingencies and cash flow management.

260

261

II NN DD EE XX OO FF SS EE RR VV II CC EE SS

Page No.

A

Abandoned Vehicles ................................................................... 87

Administration of Private Sector Renewal Grants ................... 147

Adur and Worthing Contract Services (AWCS)........................ 196

Agenda 21 .................................................................................... 90

Allotments.................................................................................... 81

Amusement Hall (see Pier) ......................................................... 124-127

Annual Efficiency Savings ......................................................... 255-256

Aquarena Swimming Pool .......................................................... 128-129

Arts Development and Support ................................................. 120-121

Assembly Hall.............................................................................. 124-127

Audit Fees (see C.M. for Resources Corporate Management) 168

B

Bank Charges (see Corporate Management)............................ 168

Beach House Estate (see Foreshore)........................................ 105

Beach House Park (see Community Parks & Open Spaces) .. 82-83

Beach Huts and Chalets ............................................................. 105

Bed and Breakfast Accommodation (see Homelessness) ...... 143

Broadwater Parish Rooms ......................................................... 131

Brooklands (excluding Par 3)..................................................... 82-83

Brooklands Par 3 Golf Course ................................................... 130

Building Control Work (Other) ................................................... 149

Building Regulations Chargeable and Non-Chargeable.......... 149

Bus Shelters (see Public Transport) ......................................... 93

C

Capital Programme ..................................................................... 197-244

Capital Programme – C.M. for Business Modernisation ......... 207-208

Capital Programme – C.M. for Clean & Green Environment ... 209-214

Capital Programme – C.M. for Health, Safety & Wellbeing...... 215-218

Capital Programme – C.M. for Improved Customer Services . 219-224

Capital Programme – C.M. for Regeneration ............................ 225-228

Capital Programme – C.M. for Resources................................. 229-230

Capital Programme – Reserve Lists .......................................... 231-244

Careline ........................................................................................ 158

Car Parks (Multi-Storey and Surface)........................................ 92

CCTV (see Community Safety)................................................... 108-109

Cemeteries ................................................................................... 84

Classical Music (see Arts Development) .................................. 120-121Clinical Waste .............................................................................. 88Coast Protection.......................................................................... 107Communication (including VIBE) .............................................. 73Community Centres .................................................................... 131

262


Page No.

C (continued)

Community Development ........................................................... 151Community Parks & Open Spaces ............................................ 82-83Community Safety (inc. Footway lighting and CCTV) ............. 108-109Concessionary Fares .................................................................. 134Concessionary Use of Theatres................................................. 120-121Connaught Theatre ..................................................................... 124-127Conservation & Listed Buildings Policy ................................... 156-157

Conservation Grants................................................................... 90

Corporate Management .............................................................. (inc. Best Value Inspections, Treasury Management & Bank Charges, Audit Fees & Public Accountability, Public Consultation)

73, 168

Council Tax Bands and Tax Rates............................................. 56-57

Council Tax Benefits and Administration ................................. 118-119

Council Tax Collection................................................................ 118-119

County Elections…………………………………………………… 72Crematorium................................................................................ 84

D

Davison Leisure Centre .............................................................. 128-129

Day Care - Lovett Day Centre..................................................... 158

Deck Chairs.................................................................................. 105

Democratic Representation and Management ......................... (inc. Corporate Policy Making, Representation and Management and Support to Elected Bodies)

74

Development Control .................................................................. 152-153

Dial-a-Ride Scheme…………………………………………………. 159Dog Wardens (see Public Health) .............................................. 108-109Drainage Functions (see Defence Against Flooding) .............. 86

E

Economic Development.............................................................. 89, 155

Economic Research .................................................................... 155

Elections ...................................................................................... 72

Emergency Planning................................................................... 104

Enforcement (Development Control)......................................... 152-153

Environmental Education ........................................................... 90

Environmental Health ................................................................. 108-109,142

Environmental Initiatives – Sustainable Deve’pment Strategy 90

Environmental Projects .............................................................. 90

Equipment and Adaptions – Careline........................................ 158

263


Page No.

F

Field Place.................................................................................... 128-129

Flood Defence and Drainage...................................................... 86

Food Safety.................................................................................. 108-109

Footway Lighting (see Community Safety)............................... 108-109

Foreshore..................................................................................... 105

G

Gordon Room .............................................................................. 170

Government Initiatives (see Economic Development) ............ 155

Graffiti Removal........................................................................... 90

Grants – Conservation................................................................ 90

Grants – Economic Development .............................................. 155

Grants – General including grants to voluntary and community organisations.................................................. 101-103

Grants – Private Sector Renewal (inc. Housing Renovation) 147

Green Sacks................................................................................. 88

Grounds Maintenance Contract................................................. 82-83

H

Health and Safety at Work (see Environmental Health)........... 108-109

Highdown Gardens ..................................................................... 82-83

Highways...................................................................................... (inc. Seats in Streets, Street Nameplates, Local Direction Signs)

91

Holding Accounts........................................................................ 175-185

Homelessness ............................................................................ 143

Household & Trade Waste Collection ....................................... 88, 195

Housing Advances ...................................................................... 144

Housing Advice ........................................................................... 145Housing Benefits Administration .............................................. 132

Housing Benefits Payments....................................................... 133

Housing Standards ..................................................................... 108-109, 142

Housing Strategy......................................................................... 146

Human Resources Budget ......................................................... 185

I

Interest - Other External ............................................................. 170

Investment Income ..................................................................... 170

264


Page No.

J

Joint Services 187-196

L

Leasehold Dwellings (see Homelessness) ............................... 143

Leisure Centre ............................................................................. 128-129

Leisure Development .................................................................. 106

Licensing...................................................................................... 108-109

Lido............................................................................................... 124-127

Litter Bins..................................................................................... 87

Local Direction Signs (see Highways) ...................................... 91

Local Elections ............................................................................ 72

Local Land Charges .................................................................... 167

Lovett Day Centre........................................................................ 158

M

Mayoral Services ......................................................................... (see Democratic Representation and Management)

74

Meadow Road Depot ................................................................... 170

Museum and Art Gallery ............................................................. 123

Multi-Storey Car Parks................................................................ 92

N

Non-Distributed Costs ................................................................ (inc. Redundancy payments and Pension Added Years and Backfunding)

169

Non-Domestic Rates Collection................................................. 118-119

O

Other Services to the Elderly 'Staying Put’............................... 158

P

Parade .......................................................................................... 105

Parks and Open Spaces ............................................................. 82-83

Parliamentary Elections.............................................................. 72

Pavilion Theatre........................................................................... 124-127

Pedestrian Precincts .................................................................. 89

Pensions Added Years/Backfunding......................................... 169

Pest Control ................................................................................. 108-109

265


Page No.

P (continued)

Pier................................................................................................ 124-127

Planned Maintenance Programme............................................. 245-253

Planning Policy............................................................................ 156-157

Planning Projects & Implementation......................................... 156-157

Pollution Reduction .................................................................... 85

Private Sector Renewal Grants (Administration) ..................... 147

Promotion and Marketing of the Area ....................................... (see Economic Development)

155

Properties..................................................................................... 170

Public Accountability (see Corporate Management) ............... 73

Public Consultation ………………………………………………… 73, 168

Public Conveniences .................................................................. 85

Public Health................................................................................ 108-109

Public Transport - Support to Operators .................................. 93, 159 Public Transport - Co-ordination (see Bus Shelters)............... 93

R

Recycling ..................................................................................... 88,195

Redundancy Payments (see Non-Distributed Costs) .............. 169

Refuse Collection (see Waste Collection)................................. 88, 195

Registered Social Landlords...................................................... 148

Registration of Electors.............................................................. 72

Rent Allowances.......................................................................... 133

Rent Allowances – Administration ............................................ 132

Resort Advertising & Publicity................................................... (see Tourism Policy, Marketing & Development)

141

Ritz Theatre.................................................................................. 124-127

S

Senior Office Structure ............................................................... 196

Seats in Streets (see Highways) ................................................ 91

Shared Services .......................................................................... 187-196

Southern Pavilion (see Pier)....................................................... 124-127

“Staying Put” (see Other Services to the Elderly) ................... 158

Street Cleansing .......................................................................... 87Street Nameplates (see Highways)............................................ 91

Street Trading Consents............................................................. 108-109

Support to Business and Enterprise ......................................... (see Economic Development)

155

Surface Car Parks ....................................................................... 92

Sustainable Development Strategy (Environmental Initiatives) 90

266


Page No.

T

Temporary Accommodation – Other (see Homelessness) ..... 143

Theatres ....................................................................................... 124-127

Tourism Policy, Marketing and Development........................... 141

Tourist Information Centre ......................................................... 141

Trade Waste Collection............................................................... 88, 195

Treasury Management (see Corporate Management).............. 168

Tree Preservation Orders ........................................................... 152-153

U

Unapportionable Central Overheads......................................... (Now known as “Non-Distributed Costs”)

169

V

Value Added Tax (VAT)............................................................... 169

Visitor Centres & Information .................................................... 141

W

Waste Collection ......................................................................... 88

Waste Reclamation and Recycling (see Waste Collection)..... 88

Y

Youth Drop in Centre .................................................................. 131

This publication can be obtainedin large print or Braille. If required, please contact:

Jo-Anne Chang-Rogers,Finance Manager (Worthing)Worthing Borough Council,

Town Hall,Chapel Road,

WorthingWest Sussex, BN11 1HQ

Telephone Direct Line: 01903 221232E-mail: jo-anne [email protected]

budget cover 20092010.indd 2 07/01/2009 11:42

Documents

Budget Book Contents - Adur & Worthing Councils100599,smxx.pdf · 7 INTRODUCTION SUMMARY REVENUE BUDGET REPORT 4. 2008/09 BUDGET – CURRENT POSITION (continued) 4.2 The revenue monitoring