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Page 1 of 38 BUCKS AND PHILADELPHIA COUNTIES PUMP STATION MAINTENANCE STATEMENT OF WORK Provisions: MANDATORY PRE-BID CONFERENCE OPTIONAL SITE VISIT LABOR REQUIREMENTS EQUIPMENT INSPECTION REQUIREMENTS PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP) REQUIREMENTS ADVANCE NOTICE OF TRAFFIC RESTRICTIONS UTILITIES MOBILIZATION PREMIUM TIME MAINTENANCE AND PROTECTION OF TRAFFIC DURING MAINTENANCE WORK SURVEILLANCE AND MONITORING OF FACILITIES SPECIAL INVOICE AND BILLING INSTRUCTIONS ESTIMATED QUANTITIES WORK PERFORMANCE REQUIREMENT Line Item Index ITEM 1 MAINTENANCE SCHEDULE A BUCKS COUNTY B1 ITEM 2 MAINTENANCE SCHEDULE B BUCKS COUNTY- B1 ITEM 3 MAINTENANCE SCHEDULE C BUCKS COUNTY B1 ITEM 4 MAINTENANCE SCHEDULE D BUCKS COUNTY B1 ITEM 5 MAINTENANCE SCHEDULE A PHILA COUNTY P1, P2, P3, P4 ITEM 6 MAINTENANCE SCHEDULE B PHILA COUNTY P1, P2, P3, P4 ITEM 7 MAINTENANCE SCHEDULE C PHILA COUNTY P1, P2, P3, P4 ITEM 8 MAINTENANCE SCHEDULE D PHILA COUNTY P1, P2, P3, P4 ITEM 9 INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS BUCKS COUNTY B1 ITEM 10 INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS PHILA COUNTY P1, P2, P3, P4 ITEM 11 INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS BUCKS COUNTY B1 ITEM 12 INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS PHILA COUNTY P1, P2, P3, P4 ITEM 13 INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES BUCKS COUNTY B1 ITEM 14 INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES PHILA COUNTY P1, P2, P3, P4

BUCKS AND PHILADELPHIA COUNTIES PUMP STATION … item 33 – apprentice electrician premium time – phila county – p1, p2, p3, p4 item 34 – laborer premium time – phila county

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Page 1: BUCKS AND PHILADELPHIA COUNTIES PUMP STATION … item 33 – apprentice electrician premium time – phila county – p1, p2, p3, p4 item 34 – laborer premium time – phila county

Page 1 of 38

BUCKS AND PHILADELPHIA COUNTIES PUMP STATION MAINTENANCE

STATEMENT OF WORK

Provisions:

MANDATORY PRE-BID CONFERENCE

OPTIONAL SITE VISIT

LABOR REQUIREMENTS

EQUIPMENT INSPECTION REQUIREMENTS

PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP)

REQUIREMENTS

ADVANCE NOTICE OF TRAFFIC RESTRICTIONS

UTILITIES

MOBILIZATION

PREMIUM TIME

MAINTENANCE AND PROTECTION OF TRAFFIC DURING MAINTENANCE WORK

SURVEILLANCE AND MONITORING OF FACILITIES

SPECIAL INVOICE AND BILLING INSTRUCTIONS

ESTIMATED QUANTITIES

WORK PERFORMANCE REQUIREMENT

Line Item Index

ITEM 1 – MAINTENANCE SCHEDULE A – BUCKS COUNTY – B1

ITEM 2 – MAINTENANCE SCHEDULE B – BUCKS COUNTY- B1

ITEM 3 – MAINTENANCE SCHEDULE C – BUCKS COUNTY – B1

ITEM 4 – MAINTENANCE SCHEDULE D – BUCKS COUNTY – B1

ITEM 5 – MAINTENANCE SCHEDULE A – PHILA COUNTY – P1, P2, P3, P4

ITEM 6 – MAINTENANCE SCHEDULE B – PHILA COUNTY – P1, P2, P3, P4

ITEM 7 – MAINTENANCE SCHEDULE C – PHILA COUNTY – P1, P2, P3, P4

ITEM 8 – MAINTENANCE SCHEDULE D – PHILA COUNTY – P1, P2, P3, P4

ITEM 9 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS –

BUCKS COUNTY – B1

ITEM 10 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS

– PHILA COUNTY – P1, P2, P3, P4

ITEM 11 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS –

BUCKS COUNTY – B1

ITEM 12 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS – PHILA

COUNTY – P1, P2, P3, P4

ITEM 13 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES –

BUCKS COUNTY – B1

ITEM 14 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES –

PHILA COUNTY – P1, P2, P3, P4

Page 2: BUCKS AND PHILADELPHIA COUNTIES PUMP STATION … item 33 – apprentice electrician premium time – phila county – p1, p2, p3, p4 item 34 – laborer premium time – phila county

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ITEM 15 – VACUUMING OF DEBRIS AND SEDIMENT – BUCKS COUNTY – B1

ITEM 16 – VACUUMING OF DEBRIS AND SEDIMENT – PHILA COUNTY – P1,

P2, P3, P4

ITEM 17 – DIESEL FUEL FOR POWER UNITS – BUCKS COUNTY – B1

ITEM 18 – DIESEL FUEL FOR POWER UNITS – PHILA COUNTY – P1, P2, P3, P4

ITEM 19 – LINEMAN – BUCKS COUNTY – B1

ITEM 20 – LINEMAN – PHILA COUNTY – P1, P2, P3, P4

ITEM 21 – JOURNEYMAN ELECTRICIAN – BUCKS COUNTY – B1

ITEM 22 – APPRENTICE ELECTRICIAN – BUCKS COUNTY – B1

ITEM 23 – JOURNEYMAN ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4

ITEM 24 – APPRENTICE ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4

ITEM 25 – LABORER – BUCKS COUNTY – B1

ITEM 26 – LABORER – PHILA COUNTY – P1, P2, P3, P4

ITEM 27 – LINEMAN PREMIUM TIME – BUCKS COUNTY – B1

ITEM 28 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – BUCKS COUNTY –

B1

ITEM 29 – APPRENTICE ELECTRICIAN PREMIUM TIME – BUCKS COUNTY –

B1

ITEM 30 – LABORER PREMIUM TIME – BUCKS COUNTY – B1

ITEM 31 – LINEMAN PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4

ITEM 32 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – PHILA COUNTY –

P1, P2, P3, P4

ITEM 33 – APPRENTICE ELECTRICIAN PREMIUM TIME – PHILA COUNTY – P1,

P2, P3, P4

ITEM 34 – LABORER PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4

ITEM 35 – EMERGENCY CALL –BUCKS COUNTY – B1 – PLEASE DISREGARD

THIS LINE ITEM

ITEM 36 – EMERGENCY CALL – PHILA COUNTY – P1, P2, P3, P4 – PLEASE

DISREGARD THIS LINE ITEM

ITEM 37 – UNFORESEEN SERVICES AND MATERIALS – BUCKS COUNTY – B1

ITEM 38 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P1

ITEM 39 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY - P2

ITEM 40 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P3

ITEM 41 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P4

ITEM 42 – ALARM REGISTRATION – BUCKS COUNTY – B1

ITEM 43 – ALARM REGISTRATION – PHILA COUNTY – P1, P2, P3, P4

ITEM 44 – SURVEILLANCE AND MONITORING OF FACILITIES – BUCKS

COUNTY – B1

ITEM 45 – SURVEILLANCE AND MONITORING OF FACILITIES – PHILA

COUNTY – P1, P2, P3, P4

ITEM 46 – MOBILIZATION FOR EMERGENCY CALL –BUCKS COUNTY – B1

ITEM 47 – MOBILIZATION FOR EMERGENCY CALL – PHILA COUNTY – P1, P2,

P3, P4

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Page 3 of 38

Attachments

1. Summary of Maintenance Schedules

2. Contractor Information

3. OS-501

4. Release of Liability Form

5. Pump Station Location Map

6. Pump Station Photos

7. Questions and Answers

8. Pre-bid Sign-in Sheet Pump Station Maintenance

9. Request for Contractor and Subcontractor Information

Each bidder or prospective bidder acknowledges reading and fully understanding this Statement

of Work (SOW). The SOW shall apply to the solicitation phase of this procurement and shall

become a material part of the resulting contract between the Department and the lowest

responsible bidder submitting a responsive bid. The selected Contractor shall fully comply with

this Statement of Work and its Attachments.

Bidders and prospective bidders are being provided with an opportunity to submit Questions to

the Department during the solicitation phase. This opportunity provides bidders and prospective

bidders with adequate time to request clarification of any part of this procurement. Each bidder

understands and agrees that the failure to submit Questions to the Department during the

solicitation phase shall bar it from asserting at a later date that there are any contractual

ambiguities.

MANDATORY PRE-BID CONFERENCE

See attached Terms and Conditions, particularly Section I.3 IFB-008.1B.

Bidders shall complete Attachment 2 and submit it with the bid.

OPTIONAL SITE VISIT

Bidders may participate in a site visit to examine the facility equipment and pump station

operations on the same day as the mandatory pre-bid conference. If you choose to participate,

you need an authorized signatory from your firm to execute the attached Release of Liability

Form (See Attachment 4). Please note: the entity (vendor) submitting a bid shall sign the

Release of Liability Form to legally bind the entity and each person entering the Department’s

premises during the site visit shall each sign the Release of Liability Form. All Release of

Liability Forms must be submitted to the Contracting Office no later than the due date for

submitting pre-bid questions. The Department will review the release for completeness and

address any deficiencies accordingly.

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LABOR REQUIREMENTS

Contractor shall:

Employ at all times sufficient labor and equipment for performing the work. Employ only

competent and efficient Journeyman Electricians, Apprentice Electricians, Lineman, Equipment

Operators, Laborers or Forepersons for every kind of work. Whenever, in the Department

Representative’s opinion, any person is unfit to perform the task, does the work contrary to

instructions, or exhibits improper conduct, remove the person immediately from the project and

do not allow the person again on the project without written permission of the Department

Representative.

Since maintenance service work involves access to hazardous electrical systems which involves

arc-flash hazards, comply with all applicable standards including without limitation:

NFPA 70E-2012 Standard for Electrical Safety in the Workplace

ANSI Z535.4-2011 Product Safety Signs and Labels

IEEE 1584 Guide for Performing Arc-Flash Hazard Calculations.

Failure to comply with the standards may result in an event of default and termination.

EQUIPMENT INSPECTION REQUIREMENTS

Contractor shall:

Furnish the type and quantity of equipment that meets the qualifications necessary for the proper

execution of the work within the specified contract time. Maintain the equipment in good

condition, subject to acceptance, before and during use in connection with this service contract.

The Department reserves the right to inspect equipment prior to the award of the bid and at any

time during the validity period of the purchase order. The Contractor shall assemble the

proposed equipment and demonstrate to the satisfaction of the Department Representative that

equipment meets the specification requirements upon 24 hour notice.

PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP)

REQUIREMENTS

Before the start of any work, the Contractor must comply with PennDOT’s Strategic

Environmental Management Program (SEMP) Requirements. The requirements of this program

can be found on PennDOT’s website http://www.dot.state.pa.us/. After accessing the website,

proceed to click on the link:

http://www.dot.state.pa.us/Penndot/Districts/district6.nsf/District%206-

0%20Homepage?OpenFrameset.

On the District 6 webpage, click on “Roadwork”, then “Maintenance”. A link is provided on the

Maintenance page designated as “SEMP (environmental program) for Contractors”.

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The Contractor is required to submit SEMP Certification and Contractor Roster to the

Department at the kick-off meeting prior to starting work.

ADVANCE NOTICE OF TRAFFIC RESTRICTIONS

Contractor shall:

Notify the Department’s Project Manager or designee at least one work week in advance of the

start of any operation which will affect the flow of traffic and provide the Department’s Project

Manager or designee with details of the work to be done. After notification, the Department will

advise the public of these traffic restrictions and possible delays.

UTILITIES

Contractor shall:

In accordance with provisions of Act 287-1974, as amended Act 187-1996, identify and contact

all utilities having existing aerial or underground facilities located within the limits of work to

arrange for marking of the field locations of these facilities prior to performing any excavation,

drilling, and/or driving. Cooperate with affected utilities and/or municipalities in any necessary

adjustment or relocation of their facilities.

MOBILIZATION

Any costs associated with mobilization and other items including without limitation: required

licenses, permits, insurance, and communication devices as directed by the Department for the

duration of this agreement, shall be considered incidental to the items of work.

For ALL labor items, travel time will NOT be paid to or from the job sites at the beginning or

end of a work shift. During the middle of a work shift, travel time from one location to another

location will be acceptable if it is necessary to reasonably and logically execute all the work of

the shift. The Department’s Project Manager or designee must give approval for travel during

the middle of a work shift.

PREMIUM TIME

Premium Time work hours are established as follows:

Work before 6:00 a.m. and after 4:30 pm, Monday thru Friday;

All day Saturday and Sunday;

Holidays which are legally observed by the Commonwealth of Pennsylvania;

If the Contractor has worked more than eight (8) hours between 6:00 a.m. and 4:30 p.m.

Monday thru Friday.

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MAINTENANCE AND PROTECTION OF TRAFFIC DURING MAINTENANCE WORK

Contractor shall comply with Section 901 of Pub 408 and shall:

Perform Maintenance and Protection of Traffic in accordance with PennDOT Publication 213,

WORK ZONE TRAFFIC CONTROL GUIDELINES and Specifications Publication 408.

Use of Level III Truck Mounted Attenuator is NOT optional for any work within Limited Access

Right of Way and as directed by the Department Representative. Provide Level III, Truck

Mounted Attenuators as directed by the Department and as required. Truck mounted attenuators

are considered incidental.

No lane closures or traffic restrictions are permitted between the hours of 6:00 AM to 9:00 AM

and 3:00 PM to 6:00 PM, Monday through Friday. No work is permitted on Holidays.

Contact District 6-0 Press Office at 610-205-6800 two weeks prior to any work.

Coordinate work with any other work in the area so as not to confuse motorists with conflicting

work zone signing. All costs associated with coordination will be the responsibility of the

Contractor. Prior to starting work, coordinate with other projects in surrounding project areas to

avoid conflicting work areas. In areas of overlapping work, provide joint Traffic Control Plan

with other Contractor and submit to the Department (District Traffic Unit – Attention: ) for

approval. Proceed with work upon approval from the Department (District Traffic Unit). Install

or relocate channelizing devices for smooth flow of traffic, as directed, between work zones.

Install channelizing devices and warning signs as indicated. Do not use traffic cones as

channelizing devices. Install two additional channelizing devices every 500 feet across closed

lanes.

Designate an individual (or individuals) as Traffic Control Supervisor(s) responsible for the

maintenance and protection of traffic. Furnish the name(s), address(s) and telephone number(s)

of the Traffic Control Supervisor(s). Have the Traffic Control Supervisor(s) available 24 hours a

day, seven 7 days a week. Have the supervisor available to respond to complaints relating to the

deficiencies concerning maintenance and protection of traffic within 2 hours of notification. The

Traffic Control Supervisor is responsible for providing additional personnel as required to

correct maintenance and protection of traffic deficiencies. Additional personnel are required to

respond within 2 hours of notification. Additionally, the Traffic Control Supervisor is

responsible for setting flares and assisting in traffic control as a result of accidents on the project.

Maintain constant surveillance of the traffic control operation and replace or correct any missing,

damaged, ineffective, or misaligned equipment.

The Department reserves the right to limit lane closures.

Do not perform travel lane restrictions or perform any activities that will impede traffic during

the following periods:

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1. Tuesday (November 25, 2014) 5:00 AM through Monday (December 1, 2014) 8:00 PM

(Thanksgiving Weekend)

2. Friday (December 19, 2014) 5:00 AM through Monday (January 5, 2015) 8:00 PM

(Christmas and New Year’s weeks)

3. Friday (April 10, 2015) 5:00 AM through Tuesday (April 14, 2015) 8:00 PM (Easter

Weekend)

4. Thursday (May 21, 2015) 5:00 AM through Tuesday (May 26, 2015) 8:00 PM (Memorial

Day Weekend)

5. Thursday (July 2, 2015) 5.00 AM to Tuesday (July 7, 2015) 8.00 PM (Independence

Day Weekend)

6. Friday (September 4, 2015) 5.00 AM through Tuesday (September 8, 2015) 8:00 PM

(Labor Day Weekend)

One (1) hour prior to any lane restrictions, call the PennDOT Traffic Management Center for

Digital Message Sign (DMS) support and for inclusion in the Road Closure Reporting System

(RCRS). TMC Floor phone 610-205-6934, Fax 610-205-6944.

Coordinate with the Department Representative regarding travel lane restrictions to

accommodate events at the Philadelphia Sports Complex and Pennsylvania Convention Center.

Do not stop, stand, or park construction equipment or stockpile material during non-working

hours within the Interstate Right-of-Way.

Do not allow employees to park their personal vehicles on any traveled roadway, shoulder,

median, or seeded area along the highway.

The Department Representative will inspect all traffic control devices prior to start of work.

Follow Publication 213 for the apparel requirements.

Use Type III retroreflective sheeting or better in Bulletin 15 for all warning signs.

The standards prescribed are a minimum and additional protection may be needed if problems

are encountered during the term of the contract.

Do not work on multiple sites simultaneously without prior approval of the District Traffic

Engineer.

Any cost associated with Maintenance and Protection will be considered incidental to the items

of work and no additional payment will be made.

SURVEILLANCE AND MONITORING OF FACILITIES

The Department will engage the services of an alarm monitoring company to monitor the status

of the equipment in each station. Upon receiving a call from the monitoring service, the

Department will evaluate the information being reported. If necessary, the Department will then

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contact the Contractor. As requested by the Department, evaluate the information from

monitoring service and make recommendations for further action. If recommended by a

Contractor and accepted by the Department, the Contractor may be required to send staff to the

pump station in question and evaluate the equipment on site. If a trip to the station is required,

payment will be made through the line item titled “Mobilization for Emergency Call”.

SPECIAL INVOICE AND BILLING INSTRUCTIONS

Upon the completion of service each month, the Contractor will complete a confirmation of

service form (OS-501) containing all the information needed to invoice for the work (See

Attachment 3). The OS-501 will be submitted to the Pennsylvania Department of Transportation

Engineering District 6-0 at 7000 Geerdes Blvd., - King of Prussia, PA, 19406, or sent

electronically to the Department’s Project Manager or designee. The Department will confirm

work performed, materials, hours, mark up, and cost and notify the Contractor to correct

mistakes or confirm that the Contractor can submit the invoice to the address indicated on the

purchase order.

The invoice must list the date of service, work listed by the purchase order line item numbers,

description, and unit prices.

ESTIMATED QUANTITIES

All quantities are estimated and the Department reserves the right to increase or decrease these

quantities based upon need.

WORK PERFORMANCE REQUIREMENT

The Prime Contractor shall perform a minimum of 50% of the contract.

The Prime Contractor shall submit the Request for Contractor and Subcontractor

Information form (Attachment 9) electronically with the bid. The failure to submit this

form with the bid; meet the experience requirements; or demonstrate that the Prime

Contractor will perform a minimum of 50% of the contract work shall result in rejection of

a bid as nonresponsive or support a determination that a prospective contractor is not

responsible.

If after contract award it is learned that the Prime Contractor knowingly submitted false

information to the Department on this form or any other form submitted with this bid, the

Department may terminate the Agreement and seek other available legal remedies. If at

any time after Contract award, the Prime Contractor expects to performs or is performing

less than 50% of the work under the Contract or there is a change in personnel with the

Prime Contractor or its Subcontractor(s) that impacts compliance with the experience

requirements under the Contract, the Prime Contractor shall immediately notify the

Department in writing and submit an amended Request for Contractor and Subcontractor

Information form. The Department shall review the amended Request for Contractor and

Subcontractor Information form. The Department must approve the amended Request for

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Contractor and Subcontractor Information form and may seek additional information in

its review. If the Prime Contractor fails to notify the Department in writing during the life

of the Agreement, the Department may again terminate the Contract.

ITEM 1 – MAINTENANCE SCHEDULE A – BUCKS COUNTY – B1

ITEM 2 – MAINTENANCE SCHEDULE B – BUCKS COUNTY- B1

ITEM 3 – MAINTENANCE SCHEDULE C – BUCKS COUNTY – B1

ITEM 4 – MAINTENANCE SCHEDULE D – BUCKS COUNTY – B1

ITEM 5 – MAINTENANCE SCHEDULE A – PHILA COUNTY – P1, P2, P3, P4

ITEM 6 – MAINTENANCE SCHEDULE B – PHILA COUNTY – P1, P2, P3, P4

ITEM 7 – MAINTENANCE SCHEDULE C – PHILA COUNTY – P1, P2, P3, P4

ITEM 8 – MAINTENANCE SCHEDULE D – PHILA COUNTY – P1, P2, P3, P4

Item Estimated

Quantity

ITEM 1 – MAINTENANCE SCHEDULE A – BUCKS COUNTY – B1 6

ITEM 2 – MAINTENANCE SCHEDULE B – BUCKS COUNTY- B1 4

ITEM 3 – MAINTENANCE SCHEDULE C – BUCKS COUNTY – B1

1

ITEM 4 – MAINTENANCE SCHEDULE D – BUCKS COUNTY – B1

1

ITEM 5 – MAINTENANCE SCHEDULE A – PHILA COUNTY – P1, P2,

P3, P4

24

ITEM 6 – MAINTENANCE SCHEDULE B – PHILA COUNTY – P1, P2,

P3, P4

16

ITEM 7 – MAINTENANCE SCHEDULE C – PHILA COUNTY – P1, P2,

P3, P4

4

ITEM 8 – MAINTENANCE SCHEDULE D – PHILA COUNTY – P1, P2,

P3, P4

4

DESCRIPTION - This work is performing regularly scheduled maintenance activities at each of

the five pump station locations. Attachment 1 provides a summary of the activities for each

maintenance schedule and a link to access the pump station operation manuals (for Information

Only).

The location of the pump stations are:

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

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Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIAL AND SERVICE - Perform the maintenance activities shown in Attachment 1,

Schedules A, B, C and D.

MEASUREMENT AND PAYMENT – Each

Payment is for each schedule at each pump station.

In accordance with the Statement of Work section titled “Special Invoice and Billing

Instructions”, provide the following for maintenance work that is covered by these Schedules.

Provide a detailed check list report to be submitted monthly confirming all of the equipment

serviced and a list of recommendations for maintenance work that is not covered by these

Schedules.

The price for maintenance work within Schedules A, B, C, and D includes all labor, equipment,

and materials required for the service.

Any additional work determined as a result of any of the Maintenance Schedules will be paid

under items titled: “Lineman”; “Journeyman Electrician”; “Apprentice Electrician”; “Laborer”

and “Unforeseen Services and Materials” upon Department approval.

ITEM 9 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS –

BUCKS COUNTY – B1

ITEM 10 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS –

PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is the inspection and preventive maintenance of the emergency

power units at the following locations:

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIAL AND SERVICE -

Contractor shall:

Perform the following work in April and October:

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1. Electrical System AC & DC - Check, clean, and tighten all cables as required. Check

batteries for correct specific gravity and add distilled water if necessary. Inspect and test

external battery charger and/or battery charging alternator for proper operation. Check,

terminations, control panel, control components, warning systems, and emergency shutdowns for

proper operation.

2. Fuel System - Inspect system for leaks. Replace all fuel filters in accordance with the

applicable pump station operation manuals and manufacturer’s recommendations.

3. Lube Oil System - Check oil level, governor reservoir level, record engine oil pressure, and

inspect system for leaks, change lube oil, filters, adjust injectors and valves in accordance with

applicable service manuals. If unit has a lube oil heater, check the unit to insure it is operating

properly. Take and record lube oil sample.

4. Cooling System - Inspect system for leaks and test coolant for proper anti-freeze mixture and

pH level. Inspect all hoses, hose clamps, belts, and jacket water heater connections. Change anti-

freeze mixture in accordance with the applicable pump station operation manuals and

manufacturer’s recommendations.

If the generator set is equipped with an engine that has a water filter, change the filter at the same

interval as oil filters or when coolant is changed in accordance with the applicable pump station

operation manuals and manufacturer’s recommendations.

Inspect, clean and check air-cooled sets, cooling fins, fans, shrouds, etc., for proper operation.

5. Air System - Inspect complete air intake and exhaust systems including louver/shutters for

correct operation whenever generator is running either in MANUAL or AUTOMATIC mode.

Change engine air filter as necessary.

6. Exhaust System - Open and drain condensation traps. Check for any exhaust restrictions.

Inspect system for leaks, and check all mounting hardware, and tighten as necessary. Check rain

cap condition for proper operation when engine is running and stopped.

7. Generator Set - Manually operate generator set at NO LOAD and verify that generator is

producing rated AC voltage and frequency and all control panel instruments and gauges are

functioning. In addition, check the unit for any unusual engine or generator noise and water, oil,

fuel or exhaust leaks.

Supply a load bank and check generator set under load for a period of 15 to 30 minutes and

record unit panel instrument readings.

8. Transfer Switch - Inspect and test transfer switch to insure that it automatically starts the

generator and is transferring properly, plus all options, such as "time delay normal to

emergency", "time delay emergency to normal", "time delay cool down", "plant exerciser", etc.,

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are performing in accordance with the applicable pump station operation manuals and

manufacturer’s recommendations.

9. General - Grease all necessary fittings, visually inspect vibration isolators, duct work,

weatherproof enclosures, worn and/or rubbing parts and components.

10. Reports - Provide a detailed report describing the work that was performed and

recommendations for additional work that is not covered by the Preventive Maintenance Service.

MEASUREMENT AND PAYMENT – Each.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include the report from Section 10 above.

The price for inspection and preventive maintenance includes labor, materials, and equipment for

services described in Sections 1 through 10 above.

Any additional work determined as a result of the inspection and preventative maintenance will

be paid under items titled: “Lineman”; “Journeyman Electrician”; “Apprentice Electrician”;

“Laborer” and “Unforeseen Services and Materials” upon Department approval.

ITEM 11 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS – BUCKS

COUNTY – B1

ITEM 12 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS – PHILA

COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is the inspection and preventive maintenance of the vertical turbine

pumps, submersible pumps, and sump pumps at the following locations:

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIAL AND SERVICE -

Contractor shall:

Perform all work as specified herein and in accordance with the pump station operation manuals

and manufacturer’s recommendations in March:

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1. Electrical

1.1. Check condition of insulation on power cables and on all phases of motor windings.

1.2. Check for loose or faulty electrical connections within the pump control panel.

1.3. Check voltage supply between all phases on the line side of the electrical control

panel; pump off.

1.4. Check voltage supply between all phases on the load side of the electrical control

panel; pump on.

1.5. Check amperage draw on all phases of the pump motor.

1.6. Check condition and operation of motor thermal protectors.

2. Pumps

2.1. Removal of pump from lift station for physical inspection

2.2. Check condition of upper shaft seals.

2.3. Check condition of lower shaft seals.

2.4. Check condition of leakage detector.

2.5. Check condition of oil.

2.6. Check for worn or loose impeller.

2.7. Check all impeller wear rings.

2.8. Check upper and lower bearings.

2.9. Check for damage to pump cable.

2.10. Check Level sensors.

2.11. Check for correct shaft rotation.

2.12. Check condition of discharge connection.

2.13. Test operation cycle.

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MEASUREMENT AND PAYMENT – Each Station.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include a detailed report describing the work that was performed and

recommendations for additional work that is not covered by the Preventive Maintenance Service.

The price for this work includes labor, materials, and equipment typically required to perform the

work.

Any additional work determined as a result of the inspection will be paid under items titled:

“Lineman”; “Journeyman Electrician”; “Apprentice Electrician”; “Laborer” and “Unforeseen

Services and Materials” upon Department approval.

ITEM 13 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES – BUCKS

COUNTY – B1

ITEM 14 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES – PHILA

COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is the annual inspection and preventive maintenance of the crane

runway and monorail systems and the hoist and trolley systems at the following locations:

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIAL AND SERVICE –

Contractor shall:

Perform work as specified herein and in accordance with the pump station operation manuals and

manufacturer’s recommendations in September.

Inspections:

1. Hoist and Trolley

1.1. Check chain and chain container.

1.2. Check wire rope, steel/stainless

1.3. Check reeving/drum

1.4. Check sheaves, pins, and blocks

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1.5. Check load hook opening and twist

1.6. Check load hook bearings and latches

1.7. Check hook shank

1.8. Check hoist mounting

1.9. Check electrical enclosures and J-boxes

1.10. Check collectors and mount arm

1.11. Check push button enclosure and buttons

1.12. Check control components and wiring

1.13. Check limit switches

1.14. Check manual disconnect

1.15. Check mainline contactor and fusing

1.16. Check wheels, bearings, and axles

1.17. Check trolley drive system and gearing

1.18. Check rail sweeps and drop lugs

1.19. Check bumpers and side guide rollers

1.20. Check rubber tire and tractor drive

1.21. Check motors

1.22. Check motor brakes

1.23. Check seals/fluids, and gearbox

1.24. Check labeling and operational check

1.25. Check voltage

1.26. Lubricate

2. Crane Runway and Monorail System

2.1 Check clamps, hangers, rods, and nuts.

2.2 Check direct bolt connections

2.3 Check sway bracing

2.4 Check splice plates

2.5 Check end stops

2.6 Check ASCE rail and hold down device

2.7 Check beam flange tread condition

2.8 Check relative straightness beam and rail

2.9 Check switches, interlocks, and curves

2.10 Check overall system condition

2.11 Check number of conductor bars

2.12 Check electrification bar condition

2.13 Check bar cover and joint cover

2.14 Check mounting hardware

2.15 Check power feeds and end caps

2.16 Check transfer caps

2.17 Check system alignment

2.18 Check festoon track and tight wire system

2.19 Check festoon trolleys

2.20 Check overall system condition

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MEASUREMENT AND PAYMENT – Each.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include a detailed report describing the work that was performed and

recommendations for additional work that is not covered by the Preventive Maintenance Service.

The price for this work includes labor, materials, and equipment typically required to perform

this work.

Any additional work determined as a result of the inspection and preventative maintenance will

be paid under items titled: “Lineman”; “Journeyman Electrician”; “Apprentice Electrician”;

“Laborer” and “Unforeseen Services and Materials” upon Department approval.

ITEM 15 – VACUUMING OF DEBRIS AND SEDIMENT – BUCKS COUNTY – B1

ITEM 16 – VACUUMING OF DEBRIS AND SEDIMENT – PHILA COUNTY – P1, P2, P3,

P4

DESCRIPTION - This Work is the monthly removal and disposal of accumulated debris and

sediment in the vaults at the following locations.

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIALS AND SERVICE –

Contractor shall provide a high powered vacuum capable to perform the work.

MEASUREMENT AND PAYMENT – Each

Price includes vacuuming and disposal of debris and sediment at each station.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include the invoice for disposal of the debris and sediment and provide the

following:

Location of the approved disposal site

Certificate of Disposal

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ITEM 17 – DIESEL FUEL FOR POWER UNITS – BUCKS COUNTY – B1

ITEM 18 – DIESEL FUEL FOR POWER UNITS – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is supplying Diesel Fuel to emergency power units at the following

locations:

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIAL AND SERVICE - Diesel Fuel.

Contractor shall:

Maintain adequate level in fuel tanks to enable generator to run for a minimum 12 hour period.

MEASUREMENT AND PAYMENT - Gallon.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include a copy of the fuel supplier’s invoice.

ITEM 19 – LINEMAN – BUCKS COUNTY – B1

ITEM 20 – LINEMAN – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is the providing of a qualified lineman fully trained in the operation

and maintenance of electrical power generation, control, transformation, transmission, and

distribution lines and equipment for high voltages.

SERVICE –

Contractor shall:

Perform all work as directed by the Journeyman Electrician and authorized by the Department

Representative.

Personnel must have a minimum of three (3) years’ experience in commercial electrical work.

Perform all work in accordance with National Electric Code and all City of Philadelphia and

Township Codes.

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Be prepared to perform the work within two (2) hours of notification by the Department

Representative.

MEASUREMENT AND PAYMENT - Hour.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.

ITEM 21 – JOURNEYMAN ELECTRICIAN – BUCKS COUNTY – B1

ITEM 22 – APPRENTICE ELECTRICIAN – BUCKS COUNTY – B1

ITEM 23 – JOURNEYMAN ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4

ITEM 24 – APPRENTICE ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is providing qualified journeyman electricians and apprentice

electricians to service, maintain or repair the pump equipment, electric control equipment,

ventilation equipment, & other electrical/mechanical systems contained in contract.

SERVICE –

Contractor shall:

Supply personnel who are qualified to perform electrical work on all locations identified in

contract. Personnel must have five (5) years’ experience with this type work. Perform all work

in accordance with National Electric Code and City of Philadelphia and Township codes.

MEASUREMENT AND PAYMENT - Hour.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.

ITEM 25 – LABORER – BUCKS COUNTY – B1

ITEM 26 – LABORER – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This work is providing laborers who are capable of and necessary to provide

non-technical assistance to electricians and other personnel when maintaining and/or servicing

the pump stations.

SERVICE –

Contractor shall:

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Use this type of worker when contract activities do not require us of skilled technicians including

lineman and electricians. Coordinate use with the Department Representative.

MEASUREMENT AND PAYMENT - Hour.

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.

ITEM 27 – LINEMAN PREMIUM TIME – BUCKS COUNTY – B1

ITEM 28 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – BUCKS COUNTY – B1

ITEM 29 – APPRENTIC ELECTRICIAN PREMIUM TIME – BUCKS COUNTY – B1

ITEM 30 – LABORER PREMIUM TIME – BUCKS COUNTY – B1

ITEM 31 – LINEMAN PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4

ITEM 32 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – PHILA COUNTY – P1, P2,

P3, P4

ITEM 33 – APPRENTIC ELECTRICIAN PREMIUM TIME – PHILA COUNTY – P1, P2, P3,

P4

ITEM 34 – LABORER PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - These items are the rates of compensation for Lineman, Journeyman

Electrician, Apprentice Electrician and Laborer to perform work during Premium Time hours.

SERVICE -As specified in the line item sections dealing with Lineman, Journeyman Electrician,

Apprentice Electrician and Laborer.

MEASUREMENT AND PAYMENT - Hour

Contractor shall:

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.

ITEM 35 – EMERGENCY CALL –BUCKS COUNTY – B1

ITEM 36 – EMERGENCY CALL – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This item covers costs associated with mobilizing a crew to perform work

during Premium Time hours or when the Contractor is not on site during normal working time

hours.

SERVICE –

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Contractor shall:

Respond to all calls by the Department within one hour after notification. Dispatch the necessary

personnel and equipment to identified location to investigate and report the problem to

Department Representative. Do no work until authorized by Department Representative.

MEASUREMENT AND PAYMENT – Each Call.

A call is defined as an oral, written, and faxed, or e-mail authorization given for work by the

Department to the Contractor’s answering service, office or other representative. When a call is

oral, the Department will follow up with a written confirmation.

For failure to begin work on time the Department will charge liquidated damages as specified in

Standard Terms and Conditions.

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include documentation that the call was given by the Department.

ITEM 37 – UNFORESEEN SERVICES AND MATERIALS – BUCKS COUNTY – B1

ITEM 38 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P1

ITEM 39 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY - P2

ITEM 40 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P3

ITEM 41 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P4

DESCRIPTION - The pre-determined amount for Bucks County is $40,000. The pre-determined

amount for Philadelphia County is $160,000. These pre-determined amounts are estimated line

items to cover services, materials, and equipment needed in any of the pump stations for

unforeseen services, material and equipment. These amounts are estimates only and the

Department reserves the right to increase or decrease these amounts based upon needed services,

materials and equipment. The pre-determined amounts are not “guaranteed payments” and the

inclusion of these amounts shall in no way bind or obligate the Department to pay these amounts

to the Contractor.

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MEASUREMENT AND PAYMENT – Dollar.

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The Pre-Determined Amount excludes any materials covered in the maintenance schedules (Line

Items 1-8), preventive maintenance services (Line Items 9-14), and other maintenance services

specified under Line Items 19-34.

The cost of the services, material, and equipment will be paid at the actual cost plus markup.

The markups shall not exceed 15% for material, 5% for equipment, and 6% for subcontractor

service.

Include the subcontractor/supplier invoices which are proof of cost when submitting your

invoices. Submit separate documentation for each site and occurrence.

The subcontractor/supplier invoice should include the following:

Subcontractor/supplier Name

Federal ID Number

Telephone Number.

ITEM #42 – ALARM REGISTRATION AND SET-UP – BUCKS COUNTY – B1

ITEM #43 – ALARM REGISTRATION AND SET-UP – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION – This work is to include the registration fees and initial set-up as required for

the duration of the purchase order at the following locations.

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

MATERIALS AND SERVICE –

Contractor shall:

Submit a copy of the alarm registration

Ensure initial setup is completed as required.

MEASUREMENT AND PAYMENT – Each.

Price includes registration and initial setup for Bucks County.

Price includes registration and initial setup for Philadelphia County.

Contractor shall:

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Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”.

ITEM # 44 – SURVEILLANCE AND MONITORING OF FACILITIES – BUCKS COUNTY-

B1

ITEM # 45 – SURVEILLANCE AND MONITORING OF FACILITIES – PHILA COUNTY-

P1, P2, P3, P4

DESCRIPTION - This work is for the provision of central station monitoring services to receive

digital signals transmitted from the alarm control panel for four (4) Philadelphia locations and

one (1) Bucks County location. Upon receipt of alarm or trouble signals, central station operators

from the monitoring company will contact the appropriate parties designated by the Project

Manager in subsequent meetings with PennDOT. Parties included can be law enforcement, fire

department, PennDOT Maintenance Personnel, etc.

Signals received will consist of burglary conditions, alarm circuit trouble conditions, low backup

battery conditions, and other signals as determined to be necessary.

Ensure that phone connections are made by a telecommunication company approved by the

Department.

MATERIAL AND SERVICE - Contractor is responsible for all maintenance and costs thereof to

keep the existing system operating 24 hours per day. Any added upgrades to the existing system

to ensure compatibility with the telecommunications company shall be considered

UNFORESEEN SERVICES AND MATERIALS for the specific pump station.

MEASUREMENT AND PAYMENT – Each Day (Per County)

ITEM 46 – MOBILIZATION FOR EMERGENCY CALL –BUCKS COUNTY – B1

ITEM 47 – MOBILIZATION FOR EMERGENCY CALL – PHILA COUNTY – P1, P2, P3, P4

DESCRIPTION - This item covers costs associated with mobilizing a crew to perform the

approved work. Hours worked will be paid for using Line Items 19-34.

SERVICE –

Contractor shall:

Respond to all calls by the Department within one hour after notification. Dispatch the necessary

personnel and equipment to identified location to investigate and report the problem to

Department Representative. Do no work until authorized by Department Representative.

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MEASUREMENT AND PAYMENT – Each Call.

A call is defined as an oral or written (faxed or e-mail) authorization given for work by the

Department to the Contractor’s answering service, office or other representative. When a call is

oral, the Department will follow up with a written confirmation.

For failure to begin work on time the Department will charge liquidated damages as specified in

the Standard Terms and Conditions.

Submit invoice in accordance with the Statement of Work section titled “Special Invoice and

Billing Instructions”. Include documentation that the call was given by the Department.

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Statement of Work

Attachment 1

BUCKS AND PHILADELPHIA PUMP STATION MAINTENANCE

SUMMARY OF MAINTENANCE SCHEDULES

The work scheduled below is to be done at each of the following locations:

Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1

Philadelphia County – 10th

and Winter Streets – P1

Philadelphia County – 22nd

and I-676 (Vine Street) on I-676 (Vine Street) – P2

Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-

P3

Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus

Boulevard Avenue –P4

For each month: “A, B, C, or D” indicates the maintenance schedule associated with the task.

The tasks are provided below for substation service, pumping station service, ventilation system

service, and general pump station service.

The pump station operation manuals can be viewed using the link below. All documents are

provided for information only.

https://eftp.mbakercorp.com:443?wtcQID=UFVGS0RHVUxNSUY6dzdCa3U1ckU=/

Month

ID Substation Service

J F M A M J J A S O N D

S1

Change Vent. Unit Lead-Lag Switch

B A C A B A B A D A B A

S2

Check Roll-O-Matic Filters, Media Roll and Warning Lights

B A C A B A B A D A B A

S3

Clean Substation Lighting Fixtures

C

D

S4

Examine and Exercise Emerg. Auto-transfer switches

C

D

S5

Check Vent. Units for wear, alignment, and tightness

C

D

S6

Lubricate Vent. Unit fan and motor

C

D

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ID Substation Service

J F M A M J J A S O N D

bearings

S7

Check operation of gravity and motorized dampers

C

D

S8

Check operation of Vent. Unit fans, heater, thermostats and switches

C

D

S9

Vacuum all electric equipment

D

S10

Remove and clean 13.2KV Circuit Breakers

D

S11

Check Calibration on low voltage breakers

D

S12

Check trip current on large molded case breakers

D

S13

Examine motor starters and back of

switch gear for tracking

D

S14 Megger motors

D

S15

Check strip

Heaters D

S16 Check and clean all relays

D

S17

Examine Lighting Control Center

D

S18

Examine Ventilation Controls

D

S19

Examine monitoring terminal cabinet

D

S20

Lubricate damper motors and gearing

D

S21

Clean fan impellers and damper louvers

D

S22 Check Lighting control Fusing

B A C A B A B A D A B A

S23

Re-Lamp stairwells, exit lights, pump room, foam room and

B A C A B A B A D A B A

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ID Substation Service

J F M A M J J A S O N D

substation including indicator lights

Month

ID

Pumping Stations Service

J F M A M J J A S O N D

P1

Inspect and Clean Trash Racks

B A C A B A B A D A B A

P2

Start transfer pump, trash pumps, turbine pumps

B A C A B A B A D A B A

P3 Lubricate turbine Pumps

B A C A B A B A D A B A

P4

Clean Air Compressor filters

B A C A B A B A D A B A

P5

Replace Air Compressor Filters

B

C

B

B

D

B

P6

Change lubricating oil in turbine pump motor reservoirs

C

D

P7

Check operation of Fans, motor operated dampers, unit heaters, thermostats, and switches

C

D

P8

Check Hazardous area electrical equipment

C

D

P9

Complete inspection of trash pumps

D

P10

Check turbine pump impeller settings

D

P11

Clean fans, unit heaters, cabinet heaters, and damper louvers

D

P12

Lubricate damper motors and bearings

D

P13

Vacuum all electrical equipment

D

P14 Exercise all circuit breakers

D

P15 Megger Motors D

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ID

Pumping Stations Service

J F M A M J J A S O N D

P16 Check starter contacts for wear

D

P17

Check tightness of wiring connections

D

P18

Remove Bolts from trash pump check valves, swing check valve and clean

B A C A B A B A D A B A

P19

Skim Floating debris from wet well; pump down by hand operation of trash

pump; remove accumulated dirt by washing down by hose and removing refuse

B A C A B A B A D A B A

Month

ID

Ventilation System Service J F M A M J J A S O N D

V1

Visual Inspection of each penthouse including structure, louvers, and bird screen

B A C A B A B A D A B A

Month

ID

General Pump

Station Service

J F M A M J J A S O N D

G1

Visual

inspection of lighting

B A C A B A B A D A B A

G2

Reset all tripped circuit Breakers in panels

B A C A B A B A D A B A

G3

Check and Replace burned out incandescent lamps in exits, stairs and doorways

B A C A B A B A D A B A

G4 Remove all hazardous

B A C A B A B A D A B A

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ID

General Pump

Station Service

J F M A M J J A S O N D

materials from roadway areas

G5

Check all latches, locks, closers on doors and hatches

B A C A B A B A D A B A

G6

Clean and lubricate latches, locks, closers and hinges on doors and hatches

B

C

B

B

D

B

G7

Sweep debris from doorways, stairs and exits

B A C A B A B A D A B A

G8

Visual Inspection of Exit Signs at Exit Ways

B A C A B A B A D A B A

G9

Pressure Wash Stairwells and Exits.

C

D

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Statement of Work

Attachment 2

Contractor Information Form

1. Contractor is to list Point of Contract Person: ________________________

2. Contractor is to list Point of Contact Person’s 24/7 Telephone Number: ______________

Contractor acknowledges they have read, understand and shall comply with all sections

included in the Statement of Work.

Contractor Signature __________________ Printed Name ____________________

Title ________________________________________ Date ______________

** This page is to be completed and returned with bid.

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Statement of Work

Attachment 3

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Statement of Work

Attachment 4

RELEASE OF LIABILITY

I understand and the entity that I represent understands that during my participation in the on-site

visits associated with Invitation for Bids No. 6100030940 (the “Activity”), including without

limitation travel in a Pennsylvania Department of Transportation (hereinafter “PENNDOT”)

vehicle to and from the sites and entry onto Department property for any reason related to the

Activity, I may be exposed to a variety of hazards and risks, foreseen or unforeseen, which are

inherent and cannot be eliminated. These inherent risks include without limitation the dangers of

serious personal injury, property damage, and death (“Injuries and Damages”) from exposure to

the hazards of travel or entry onto Department property including, again without limitation,

Department facilities, rights-of-way, tunnels and pump stations, some of which contain high

voltage electrical equipment and facilities that may accumulate large volumes of water;

PENNDOT has not tried to contradict or minimize my or our understanding of these risks. I

know and personnel of the entity I represent know that Injuries and Damages can occur by

natural causes or activities of other persons or third parties, either as a result of negligence or

because of other reasons. I understand and personnel of the entity I represent understand that

risks of such Injuries and Damages are involved in the Activity and I/we appreciate that I may

have to exercise extra care for my own person and for others around me in the face of such

hazards.

In consideration for my acceptance as a participant in the Activity, I confirm my understanding

that:

The entity I represent assumes and I assume all risks inherent in my decision to engage in

the Activity and I hereby waive all liability against PENNDOT arising from that decision.

This Release is intended to be as broad and inclusive as is permitted by law. If any

provision or any part of any provision of this Release is held to be invalid or legally

unenforceable for any reason, the remainder of this Release shall not be affected thereby

and shall remain valid and fully enforceable.

To the fullest extent allowed by law, the entity I represent agrees and I agree to WAIVE,

DISCHARGE CLAIMS, AND RELEASE FROM LIABILITY PENNDOT, its

employees or agents from any and all liability on account of, or in any way resulting

from Injuries and Damages or participation in the Activity, even if caused by negligence

of PENNDOT, its employees or agents in any way connected with the Activity. I further

agree to HOLD HARMLESS PENNDOT, its employees or agents from any claims,

damages, injuries or losses caused by my own negligence while a participant in the

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Activity. I understand and intend that this assumption of risk and release is binding upon

my heirs, executors, administrators and assigns.

Notwithstanding the fact that I/we clearly understand that I/we am/are waving all rights

against PENNDOT, and releasing PENNDOT from all potential liability, in the event that

I, or my heirs, executors, administrators or assigns, or the entity I represent file a lawsuit

against PENNDOT as a result of my participation in the Activity, we agree to do so

solely in the Courts of the Commonwealth of Pennsylvania, and I and the entity I

represent further agree that that substantive laws of the Commonwealth of Pennsylvania

shall apply in such action. If I, or anyone acting on my behalf, including the entity I

represent should bring such a suit, I and the entity I represent agree that I/we shall pay all

reasonable attorney fees, court and Defense costs of PENNDOT should I/we not prevail.

I have read and the all relevant personnel from the entity I represent have read this

document in its entirety and I/we freely and voluntarily assume all risks of such Injuries

and Damages and notwithstanding such risk, I/we agree to participate in the Activity.

Name: _________________________________ Date: __________

Signed: _________________________________ Date: __________

Witness: _____________________ Date: __________

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Statement of Work

Attachment 5

Pump Station Location Map

The pump station location map can be viewed using the link below.

https://eftp.mbakercorp.com:443?wtcQID=UFVGS0RHVUxNSUY6dzdCa3U1ckU=/

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Statement of Work

Attachment 6

Pump Station Photos

The pump station photos can be viewed using the link below.

https://eftp.mbakercorp.com:443?wtcQID=UFVGS0RHVUxNSUY6dzdCa3U1ckU=/

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Statement of Work

Attachment 7

Questions and Answers, IFB 6100030940, Pre Bid Conference for Pump Stations

September 18, 2014, 10:00 AM

Question 1: Is there an estimated contract cost for the above project that is out to bid

(6100030940)?

Answer 1: The Department does not reveal estimated budgets. Question 2: Who is the current contractor?

Answer 2: The current contractor is Phillips Brothers Electrical Contractors Inc. Question 3: Statement of Work, Items 9 & 10 state that preventative maintenance on

the Power Units is to be done in April and October at the five locations. Should there be one more month per year at each station for the Load Banks to be

performed on the generators?

Answer 3: No, historically the preventative maintenance for the power units have

been maintained in April and October only.

Question 4: Statement of Work, Items 11 & 12 state that preventative maintenance on

the Pumps is to be done only once per year in March at the five locations. According to the proposal that I received from Xylem Flygt Inc., they perform the work on

the pumps twice a year at the five locations. Should that be amended in the line item?

Answer 4: No, historically the preventative maintenance for the pumps has been

maintained in March only.

Question 5: Can the department provide the pre-bid attendees for solicitation #6100030940. Answer 5: Yes, please see attached Pre-bid Conference Sign-in Sheet

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Statement of Work

Attachment 8

Sign-In Sheet

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Statement of Work

Attachment 9

Request for Contractor and Subcontractor Information

As noted in the Statement of Work, the Prime Contractor is responsible for performing a

minimum of 50% of the contract. This form is to provide the Department additional information

for assessing each bidder’s responsiveness.

Work Responsibility

Total Bid Amount: $______________

Estimated Prime Work: $______________

Estimated Subcontractor Work: $_______________

Subcontractor

Name

Item Material/Service

Description

Quantity UOM Unit

Price

Total Line

Item Price

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Attachment 9 – Cont’d

Qualified Work Personnel

The Statement of Work requires personnel performing the work for the contract to have a

minimum number of years’ experience in their respective personnel classification.

Name of Prime or

Subcontractor

Employee Name Personnel Classification

(Lineman, Journeyman

Electrician, or Apprentice

Electrician)

Years of

Experience