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Page 1 of 38
BUCKS AND PHILADELPHIA COUNTIES PUMP STATION MAINTENANCE
STATEMENT OF WORK
Provisions:
MANDATORY PRE-BID CONFERENCE
OPTIONAL SITE VISIT
LABOR REQUIREMENTS
EQUIPMENT INSPECTION REQUIREMENTS
PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP)
REQUIREMENTS
ADVANCE NOTICE OF TRAFFIC RESTRICTIONS
UTILITIES
MOBILIZATION
PREMIUM TIME
MAINTENANCE AND PROTECTION OF TRAFFIC DURING MAINTENANCE WORK
SURVEILLANCE AND MONITORING OF FACILITIES
SPECIAL INVOICE AND BILLING INSTRUCTIONS
ESTIMATED QUANTITIES
WORK PERFORMANCE REQUIREMENT
Line Item Index
ITEM 1 – MAINTENANCE SCHEDULE A – BUCKS COUNTY – B1
ITEM 2 – MAINTENANCE SCHEDULE B – BUCKS COUNTY- B1
ITEM 3 – MAINTENANCE SCHEDULE C – BUCKS COUNTY – B1
ITEM 4 – MAINTENANCE SCHEDULE D – BUCKS COUNTY – B1
ITEM 5 – MAINTENANCE SCHEDULE A – PHILA COUNTY – P1, P2, P3, P4
ITEM 6 – MAINTENANCE SCHEDULE B – PHILA COUNTY – P1, P2, P3, P4
ITEM 7 – MAINTENANCE SCHEDULE C – PHILA COUNTY – P1, P2, P3, P4
ITEM 8 – MAINTENANCE SCHEDULE D – PHILA COUNTY – P1, P2, P3, P4
ITEM 9 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS –
BUCKS COUNTY – B1
ITEM 10 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS
– PHILA COUNTY – P1, P2, P3, P4
ITEM 11 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS –
BUCKS COUNTY – B1
ITEM 12 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS – PHILA
COUNTY – P1, P2, P3, P4
ITEM 13 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES –
BUCKS COUNTY – B1
ITEM 14 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES –
PHILA COUNTY – P1, P2, P3, P4
Page 2 of 38
ITEM 15 – VACUUMING OF DEBRIS AND SEDIMENT – BUCKS COUNTY – B1
ITEM 16 – VACUUMING OF DEBRIS AND SEDIMENT – PHILA COUNTY – P1,
P2, P3, P4
ITEM 17 – DIESEL FUEL FOR POWER UNITS – BUCKS COUNTY – B1
ITEM 18 – DIESEL FUEL FOR POWER UNITS – PHILA COUNTY – P1, P2, P3, P4
ITEM 19 – LINEMAN – BUCKS COUNTY – B1
ITEM 20 – LINEMAN – PHILA COUNTY – P1, P2, P3, P4
ITEM 21 – JOURNEYMAN ELECTRICIAN – BUCKS COUNTY – B1
ITEM 22 – APPRENTICE ELECTRICIAN – BUCKS COUNTY – B1
ITEM 23 – JOURNEYMAN ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4
ITEM 24 – APPRENTICE ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4
ITEM 25 – LABORER – BUCKS COUNTY – B1
ITEM 26 – LABORER – PHILA COUNTY – P1, P2, P3, P4
ITEM 27 – LINEMAN PREMIUM TIME – BUCKS COUNTY – B1
ITEM 28 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – BUCKS COUNTY –
B1
ITEM 29 – APPRENTICE ELECTRICIAN PREMIUM TIME – BUCKS COUNTY –
B1
ITEM 30 – LABORER PREMIUM TIME – BUCKS COUNTY – B1
ITEM 31 – LINEMAN PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4
ITEM 32 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – PHILA COUNTY –
P1, P2, P3, P4
ITEM 33 – APPRENTICE ELECTRICIAN PREMIUM TIME – PHILA COUNTY – P1,
P2, P3, P4
ITEM 34 – LABORER PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4
ITEM 35 – EMERGENCY CALL –BUCKS COUNTY – B1 – PLEASE DISREGARD
THIS LINE ITEM
ITEM 36 – EMERGENCY CALL – PHILA COUNTY – P1, P2, P3, P4 – PLEASE
DISREGARD THIS LINE ITEM
ITEM 37 – UNFORESEEN SERVICES AND MATERIALS – BUCKS COUNTY – B1
ITEM 38 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P1
ITEM 39 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY - P2
ITEM 40 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P3
ITEM 41 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P4
ITEM 42 – ALARM REGISTRATION – BUCKS COUNTY – B1
ITEM 43 – ALARM REGISTRATION – PHILA COUNTY – P1, P2, P3, P4
ITEM 44 – SURVEILLANCE AND MONITORING OF FACILITIES – BUCKS
COUNTY – B1
ITEM 45 – SURVEILLANCE AND MONITORING OF FACILITIES – PHILA
COUNTY – P1, P2, P3, P4
ITEM 46 – MOBILIZATION FOR EMERGENCY CALL –BUCKS COUNTY – B1
ITEM 47 – MOBILIZATION FOR EMERGENCY CALL – PHILA COUNTY – P1, P2,
P3, P4
Page 3 of 38
Attachments
1. Summary of Maintenance Schedules
2. Contractor Information
3. OS-501
4. Release of Liability Form
5. Pump Station Location Map
6. Pump Station Photos
7. Questions and Answers
8. Pre-bid Sign-in Sheet Pump Station Maintenance
9. Request for Contractor and Subcontractor Information
Each bidder or prospective bidder acknowledges reading and fully understanding this Statement
of Work (SOW). The SOW shall apply to the solicitation phase of this procurement and shall
become a material part of the resulting contract between the Department and the lowest
responsible bidder submitting a responsive bid. The selected Contractor shall fully comply with
this Statement of Work and its Attachments.
Bidders and prospective bidders are being provided with an opportunity to submit Questions to
the Department during the solicitation phase. This opportunity provides bidders and prospective
bidders with adequate time to request clarification of any part of this procurement. Each bidder
understands and agrees that the failure to submit Questions to the Department during the
solicitation phase shall bar it from asserting at a later date that there are any contractual
ambiguities.
MANDATORY PRE-BID CONFERENCE
See attached Terms and Conditions, particularly Section I.3 IFB-008.1B.
Bidders shall complete Attachment 2 and submit it with the bid.
OPTIONAL SITE VISIT
Bidders may participate in a site visit to examine the facility equipment and pump station
operations on the same day as the mandatory pre-bid conference. If you choose to participate,
you need an authorized signatory from your firm to execute the attached Release of Liability
Form (See Attachment 4). Please note: the entity (vendor) submitting a bid shall sign the
Release of Liability Form to legally bind the entity and each person entering the Department’s
premises during the site visit shall each sign the Release of Liability Form. All Release of
Liability Forms must be submitted to the Contracting Office no later than the due date for
submitting pre-bid questions. The Department will review the release for completeness and
address any deficiencies accordingly.
Page 4 of 38
LABOR REQUIREMENTS
Contractor shall:
Employ at all times sufficient labor and equipment for performing the work. Employ only
competent and efficient Journeyman Electricians, Apprentice Electricians, Lineman, Equipment
Operators, Laborers or Forepersons for every kind of work. Whenever, in the Department
Representative’s opinion, any person is unfit to perform the task, does the work contrary to
instructions, or exhibits improper conduct, remove the person immediately from the project and
do not allow the person again on the project without written permission of the Department
Representative.
Since maintenance service work involves access to hazardous electrical systems which involves
arc-flash hazards, comply with all applicable standards including without limitation:
NFPA 70E-2012 Standard for Electrical Safety in the Workplace
ANSI Z535.4-2011 Product Safety Signs and Labels
IEEE 1584 Guide for Performing Arc-Flash Hazard Calculations.
Failure to comply with the standards may result in an event of default and termination.
EQUIPMENT INSPECTION REQUIREMENTS
Contractor shall:
Furnish the type and quantity of equipment that meets the qualifications necessary for the proper
execution of the work within the specified contract time. Maintain the equipment in good
condition, subject to acceptance, before and during use in connection with this service contract.
The Department reserves the right to inspect equipment prior to the award of the bid and at any
time during the validity period of the purchase order. The Contractor shall assemble the
proposed equipment and demonstrate to the satisfaction of the Department Representative that
equipment meets the specification requirements upon 24 hour notice.
PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP)
REQUIREMENTS
Before the start of any work, the Contractor must comply with PennDOT’s Strategic
Environmental Management Program (SEMP) Requirements. The requirements of this program
can be found on PennDOT’s website http://www.dot.state.pa.us/. After accessing the website,
proceed to click on the link:
http://www.dot.state.pa.us/Penndot/Districts/district6.nsf/District%206-
0%20Homepage?OpenFrameset.
On the District 6 webpage, click on “Roadwork”, then “Maintenance”. A link is provided on the
Maintenance page designated as “SEMP (environmental program) for Contractors”.
Page 5 of 38
The Contractor is required to submit SEMP Certification and Contractor Roster to the
Department at the kick-off meeting prior to starting work.
ADVANCE NOTICE OF TRAFFIC RESTRICTIONS
Contractor shall:
Notify the Department’s Project Manager or designee at least one work week in advance of the
start of any operation which will affect the flow of traffic and provide the Department’s Project
Manager or designee with details of the work to be done. After notification, the Department will
advise the public of these traffic restrictions and possible delays.
UTILITIES
Contractor shall:
In accordance with provisions of Act 287-1974, as amended Act 187-1996, identify and contact
all utilities having existing aerial or underground facilities located within the limits of work to
arrange for marking of the field locations of these facilities prior to performing any excavation,
drilling, and/or driving. Cooperate with affected utilities and/or municipalities in any necessary
adjustment or relocation of their facilities.
MOBILIZATION
Any costs associated with mobilization and other items including without limitation: required
licenses, permits, insurance, and communication devices as directed by the Department for the
duration of this agreement, shall be considered incidental to the items of work.
For ALL labor items, travel time will NOT be paid to or from the job sites at the beginning or
end of a work shift. During the middle of a work shift, travel time from one location to another
location will be acceptable if it is necessary to reasonably and logically execute all the work of
the shift. The Department’s Project Manager or designee must give approval for travel during
the middle of a work shift.
PREMIUM TIME
Premium Time work hours are established as follows:
Work before 6:00 a.m. and after 4:30 pm, Monday thru Friday;
All day Saturday and Sunday;
Holidays which are legally observed by the Commonwealth of Pennsylvania;
If the Contractor has worked more than eight (8) hours between 6:00 a.m. and 4:30 p.m.
Monday thru Friday.
Page 6 of 38
MAINTENANCE AND PROTECTION OF TRAFFIC DURING MAINTENANCE WORK
Contractor shall comply with Section 901 of Pub 408 and shall:
Perform Maintenance and Protection of Traffic in accordance with PennDOT Publication 213,
WORK ZONE TRAFFIC CONTROL GUIDELINES and Specifications Publication 408.
Use of Level III Truck Mounted Attenuator is NOT optional for any work within Limited Access
Right of Way and as directed by the Department Representative. Provide Level III, Truck
Mounted Attenuators as directed by the Department and as required. Truck mounted attenuators
are considered incidental.
No lane closures or traffic restrictions are permitted between the hours of 6:00 AM to 9:00 AM
and 3:00 PM to 6:00 PM, Monday through Friday. No work is permitted on Holidays.
Contact District 6-0 Press Office at 610-205-6800 two weeks prior to any work.
Coordinate work with any other work in the area so as not to confuse motorists with conflicting
work zone signing. All costs associated with coordination will be the responsibility of the
Contractor. Prior to starting work, coordinate with other projects in surrounding project areas to
avoid conflicting work areas. In areas of overlapping work, provide joint Traffic Control Plan
with other Contractor and submit to the Department (District Traffic Unit – Attention: ) for
approval. Proceed with work upon approval from the Department (District Traffic Unit). Install
or relocate channelizing devices for smooth flow of traffic, as directed, between work zones.
Install channelizing devices and warning signs as indicated. Do not use traffic cones as
channelizing devices. Install two additional channelizing devices every 500 feet across closed
lanes.
Designate an individual (or individuals) as Traffic Control Supervisor(s) responsible for the
maintenance and protection of traffic. Furnish the name(s), address(s) and telephone number(s)
of the Traffic Control Supervisor(s). Have the Traffic Control Supervisor(s) available 24 hours a
day, seven 7 days a week. Have the supervisor available to respond to complaints relating to the
deficiencies concerning maintenance and protection of traffic within 2 hours of notification. The
Traffic Control Supervisor is responsible for providing additional personnel as required to
correct maintenance and protection of traffic deficiencies. Additional personnel are required to
respond within 2 hours of notification. Additionally, the Traffic Control Supervisor is
responsible for setting flares and assisting in traffic control as a result of accidents on the project.
Maintain constant surveillance of the traffic control operation and replace or correct any missing,
damaged, ineffective, or misaligned equipment.
The Department reserves the right to limit lane closures.
Do not perform travel lane restrictions or perform any activities that will impede traffic during
the following periods:
Page 7 of 38
1. Tuesday (November 25, 2014) 5:00 AM through Monday (December 1, 2014) 8:00 PM
(Thanksgiving Weekend)
2. Friday (December 19, 2014) 5:00 AM through Monday (January 5, 2015) 8:00 PM
(Christmas and New Year’s weeks)
3. Friday (April 10, 2015) 5:00 AM through Tuesday (April 14, 2015) 8:00 PM (Easter
Weekend)
4. Thursday (May 21, 2015) 5:00 AM through Tuesday (May 26, 2015) 8:00 PM (Memorial
Day Weekend)
5. Thursday (July 2, 2015) 5.00 AM to Tuesday (July 7, 2015) 8.00 PM (Independence
Day Weekend)
6. Friday (September 4, 2015) 5.00 AM through Tuesday (September 8, 2015) 8:00 PM
(Labor Day Weekend)
One (1) hour prior to any lane restrictions, call the PennDOT Traffic Management Center for
Digital Message Sign (DMS) support and for inclusion in the Road Closure Reporting System
(RCRS). TMC Floor phone 610-205-6934, Fax 610-205-6944.
Coordinate with the Department Representative regarding travel lane restrictions to
accommodate events at the Philadelphia Sports Complex and Pennsylvania Convention Center.
Do not stop, stand, or park construction equipment or stockpile material during non-working
hours within the Interstate Right-of-Way.
Do not allow employees to park their personal vehicles on any traveled roadway, shoulder,
median, or seeded area along the highway.
The Department Representative will inspect all traffic control devices prior to start of work.
Follow Publication 213 for the apparel requirements.
Use Type III retroreflective sheeting or better in Bulletin 15 for all warning signs.
The standards prescribed are a minimum and additional protection may be needed if problems
are encountered during the term of the contract.
Do not work on multiple sites simultaneously without prior approval of the District Traffic
Engineer.
Any cost associated with Maintenance and Protection will be considered incidental to the items
of work and no additional payment will be made.
SURVEILLANCE AND MONITORING OF FACILITIES
The Department will engage the services of an alarm monitoring company to monitor the status
of the equipment in each station. Upon receiving a call from the monitoring service, the
Department will evaluate the information being reported. If necessary, the Department will then
Page 8 of 38
contact the Contractor. As requested by the Department, evaluate the information from
monitoring service and make recommendations for further action. If recommended by a
Contractor and accepted by the Department, the Contractor may be required to send staff to the
pump station in question and evaluate the equipment on site. If a trip to the station is required,
payment will be made through the line item titled “Mobilization for Emergency Call”.
SPECIAL INVOICE AND BILLING INSTRUCTIONS
Upon the completion of service each month, the Contractor will complete a confirmation of
service form (OS-501) containing all the information needed to invoice for the work (See
Attachment 3). The OS-501 will be submitted to the Pennsylvania Department of Transportation
Engineering District 6-0 at 7000 Geerdes Blvd., - King of Prussia, PA, 19406, or sent
electronically to the Department’s Project Manager or designee. The Department will confirm
work performed, materials, hours, mark up, and cost and notify the Contractor to correct
mistakes or confirm that the Contractor can submit the invoice to the address indicated on the
purchase order.
The invoice must list the date of service, work listed by the purchase order line item numbers,
description, and unit prices.
ESTIMATED QUANTITIES
All quantities are estimated and the Department reserves the right to increase or decrease these
quantities based upon need.
WORK PERFORMANCE REQUIREMENT
The Prime Contractor shall perform a minimum of 50% of the contract.
The Prime Contractor shall submit the Request for Contractor and Subcontractor
Information form (Attachment 9) electronically with the bid. The failure to submit this
form with the bid; meet the experience requirements; or demonstrate that the Prime
Contractor will perform a minimum of 50% of the contract work shall result in rejection of
a bid as nonresponsive or support a determination that a prospective contractor is not
responsible.
If after contract award it is learned that the Prime Contractor knowingly submitted false
information to the Department on this form or any other form submitted with this bid, the
Department may terminate the Agreement and seek other available legal remedies. If at
any time after Contract award, the Prime Contractor expects to performs or is performing
less than 50% of the work under the Contract or there is a change in personnel with the
Prime Contractor or its Subcontractor(s) that impacts compliance with the experience
requirements under the Contract, the Prime Contractor shall immediately notify the
Department in writing and submit an amended Request for Contractor and Subcontractor
Information form. The Department shall review the amended Request for Contractor and
Subcontractor Information form. The Department must approve the amended Request for
Page 9 of 38
Contractor and Subcontractor Information form and may seek additional information in
its review. If the Prime Contractor fails to notify the Department in writing during the life
of the Agreement, the Department may again terminate the Contract.
ITEM 1 – MAINTENANCE SCHEDULE A – BUCKS COUNTY – B1
ITEM 2 – MAINTENANCE SCHEDULE B – BUCKS COUNTY- B1
ITEM 3 – MAINTENANCE SCHEDULE C – BUCKS COUNTY – B1
ITEM 4 – MAINTENANCE SCHEDULE D – BUCKS COUNTY – B1
ITEM 5 – MAINTENANCE SCHEDULE A – PHILA COUNTY – P1, P2, P3, P4
ITEM 6 – MAINTENANCE SCHEDULE B – PHILA COUNTY – P1, P2, P3, P4
ITEM 7 – MAINTENANCE SCHEDULE C – PHILA COUNTY – P1, P2, P3, P4
ITEM 8 – MAINTENANCE SCHEDULE D – PHILA COUNTY – P1, P2, P3, P4
Item Estimated
Quantity
ITEM 1 – MAINTENANCE SCHEDULE A – BUCKS COUNTY – B1 6
ITEM 2 – MAINTENANCE SCHEDULE B – BUCKS COUNTY- B1 4
ITEM 3 – MAINTENANCE SCHEDULE C – BUCKS COUNTY – B1
1
ITEM 4 – MAINTENANCE SCHEDULE D – BUCKS COUNTY – B1
1
ITEM 5 – MAINTENANCE SCHEDULE A – PHILA COUNTY – P1, P2,
P3, P4
24
ITEM 6 – MAINTENANCE SCHEDULE B – PHILA COUNTY – P1, P2,
P3, P4
16
ITEM 7 – MAINTENANCE SCHEDULE C – PHILA COUNTY – P1, P2,
P3, P4
4
ITEM 8 – MAINTENANCE SCHEDULE D – PHILA COUNTY – P1, P2,
P3, P4
4
DESCRIPTION - This work is performing regularly scheduled maintenance activities at each of
the five pump station locations. Attachment 1 provides a summary of the activities for each
maintenance schedule and a link to access the pump station operation manuals (for Information
Only).
The location of the pump stations are:
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Page 10 of 38
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIAL AND SERVICE - Perform the maintenance activities shown in Attachment 1,
Schedules A, B, C and D.
MEASUREMENT AND PAYMENT – Each
Payment is for each schedule at each pump station.
In accordance with the Statement of Work section titled “Special Invoice and Billing
Instructions”, provide the following for maintenance work that is covered by these Schedules.
Provide a detailed check list report to be submitted monthly confirming all of the equipment
serviced and a list of recommendations for maintenance work that is not covered by these
Schedules.
The price for maintenance work within Schedules A, B, C, and D includes all labor, equipment,
and materials required for the service.
Any additional work determined as a result of any of the Maintenance Schedules will be paid
under items titled: “Lineman”; “Journeyman Electrician”; “Apprentice Electrician”; “Laborer”
and “Unforeseen Services and Materials” upon Department approval.
ITEM 9 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS –
BUCKS COUNTY – B1
ITEM 10 – INSPECTION AND PREVENTIVE MAINTENANCE OF POWER UNITS –
PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is the inspection and preventive maintenance of the emergency
power units at the following locations:
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIAL AND SERVICE -
Contractor shall:
Perform the following work in April and October:
Page 11 of 38
1. Electrical System AC & DC - Check, clean, and tighten all cables as required. Check
batteries for correct specific gravity and add distilled water if necessary. Inspect and test
external battery charger and/or battery charging alternator for proper operation. Check,
terminations, control panel, control components, warning systems, and emergency shutdowns for
proper operation.
2. Fuel System - Inspect system for leaks. Replace all fuel filters in accordance with the
applicable pump station operation manuals and manufacturer’s recommendations.
3. Lube Oil System - Check oil level, governor reservoir level, record engine oil pressure, and
inspect system for leaks, change lube oil, filters, adjust injectors and valves in accordance with
applicable service manuals. If unit has a lube oil heater, check the unit to insure it is operating
properly. Take and record lube oil sample.
4. Cooling System - Inspect system for leaks and test coolant for proper anti-freeze mixture and
pH level. Inspect all hoses, hose clamps, belts, and jacket water heater connections. Change anti-
freeze mixture in accordance with the applicable pump station operation manuals and
manufacturer’s recommendations.
If the generator set is equipped with an engine that has a water filter, change the filter at the same
interval as oil filters or when coolant is changed in accordance with the applicable pump station
operation manuals and manufacturer’s recommendations.
Inspect, clean and check air-cooled sets, cooling fins, fans, shrouds, etc., for proper operation.
5. Air System - Inspect complete air intake and exhaust systems including louver/shutters for
correct operation whenever generator is running either in MANUAL or AUTOMATIC mode.
Change engine air filter as necessary.
6. Exhaust System - Open and drain condensation traps. Check for any exhaust restrictions.
Inspect system for leaks, and check all mounting hardware, and tighten as necessary. Check rain
cap condition for proper operation when engine is running and stopped.
7. Generator Set - Manually operate generator set at NO LOAD and verify that generator is
producing rated AC voltage and frequency and all control panel instruments and gauges are
functioning. In addition, check the unit for any unusual engine or generator noise and water, oil,
fuel or exhaust leaks.
Supply a load bank and check generator set under load for a period of 15 to 30 minutes and
record unit panel instrument readings.
8. Transfer Switch - Inspect and test transfer switch to insure that it automatically starts the
generator and is transferring properly, plus all options, such as "time delay normal to
emergency", "time delay emergency to normal", "time delay cool down", "plant exerciser", etc.,
Page 12 of 38
are performing in accordance with the applicable pump station operation manuals and
manufacturer’s recommendations.
9. General - Grease all necessary fittings, visually inspect vibration isolators, duct work,
weatherproof enclosures, worn and/or rubbing parts and components.
10. Reports - Provide a detailed report describing the work that was performed and
recommendations for additional work that is not covered by the Preventive Maintenance Service.
MEASUREMENT AND PAYMENT – Each.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include the report from Section 10 above.
The price for inspection and preventive maintenance includes labor, materials, and equipment for
services described in Sections 1 through 10 above.
Any additional work determined as a result of the inspection and preventative maintenance will
be paid under items titled: “Lineman”; “Journeyman Electrician”; “Apprentice Electrician”;
“Laborer” and “Unforeseen Services and Materials” upon Department approval.
ITEM 11 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS – BUCKS
COUNTY – B1
ITEM 12 – INSPECTION AND PREVENTIVE MAINTENANCE OF PUMPS – PHILA
COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is the inspection and preventive maintenance of the vertical turbine
pumps, submersible pumps, and sump pumps at the following locations:
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIAL AND SERVICE -
Contractor shall:
Perform all work as specified herein and in accordance with the pump station operation manuals
and manufacturer’s recommendations in March:
Page 13 of 38
1. Electrical
1.1. Check condition of insulation on power cables and on all phases of motor windings.
1.2. Check for loose or faulty electrical connections within the pump control panel.
1.3. Check voltage supply between all phases on the line side of the electrical control
panel; pump off.
1.4. Check voltage supply between all phases on the load side of the electrical control
panel; pump on.
1.5. Check amperage draw on all phases of the pump motor.
1.6. Check condition and operation of motor thermal protectors.
2. Pumps
2.1. Removal of pump from lift station for physical inspection
2.2. Check condition of upper shaft seals.
2.3. Check condition of lower shaft seals.
2.4. Check condition of leakage detector.
2.5. Check condition of oil.
2.6. Check for worn or loose impeller.
2.7. Check all impeller wear rings.
2.8. Check upper and lower bearings.
2.9. Check for damage to pump cable.
2.10. Check Level sensors.
2.11. Check for correct shaft rotation.
2.12. Check condition of discharge connection.
2.13. Test operation cycle.
Page 14 of 38
MEASUREMENT AND PAYMENT – Each Station.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include a detailed report describing the work that was performed and
recommendations for additional work that is not covered by the Preventive Maintenance Service.
The price for this work includes labor, materials, and equipment typically required to perform the
work.
Any additional work determined as a result of the inspection will be paid under items titled:
“Lineman”; “Journeyman Electrician”; “Apprentice Electrician”; “Laborer” and “Unforeseen
Services and Materials” upon Department approval.
ITEM 13 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES – BUCKS
COUNTY – B1
ITEM 14 – INSPECTION AND PREVENTIVE MAINTENANCE OF CRANES – PHILA
COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is the annual inspection and preventive maintenance of the crane
runway and monorail systems and the hoist and trolley systems at the following locations:
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIAL AND SERVICE –
Contractor shall:
Perform work as specified herein and in accordance with the pump station operation manuals and
manufacturer’s recommendations in September.
Inspections:
1. Hoist and Trolley
1.1. Check chain and chain container.
1.2. Check wire rope, steel/stainless
1.3. Check reeving/drum
1.4. Check sheaves, pins, and blocks
Page 15 of 38
1.5. Check load hook opening and twist
1.6. Check load hook bearings and latches
1.7. Check hook shank
1.8. Check hoist mounting
1.9. Check electrical enclosures and J-boxes
1.10. Check collectors and mount arm
1.11. Check push button enclosure and buttons
1.12. Check control components and wiring
1.13. Check limit switches
1.14. Check manual disconnect
1.15. Check mainline contactor and fusing
1.16. Check wheels, bearings, and axles
1.17. Check trolley drive system and gearing
1.18. Check rail sweeps and drop lugs
1.19. Check bumpers and side guide rollers
1.20. Check rubber tire and tractor drive
1.21. Check motors
1.22. Check motor brakes
1.23. Check seals/fluids, and gearbox
1.24. Check labeling and operational check
1.25. Check voltage
1.26. Lubricate
2. Crane Runway and Monorail System
2.1 Check clamps, hangers, rods, and nuts.
2.2 Check direct bolt connections
2.3 Check sway bracing
2.4 Check splice plates
2.5 Check end stops
2.6 Check ASCE rail and hold down device
2.7 Check beam flange tread condition
2.8 Check relative straightness beam and rail
2.9 Check switches, interlocks, and curves
2.10 Check overall system condition
2.11 Check number of conductor bars
2.12 Check electrification bar condition
2.13 Check bar cover and joint cover
2.14 Check mounting hardware
2.15 Check power feeds and end caps
2.16 Check transfer caps
2.17 Check system alignment
2.18 Check festoon track and tight wire system
2.19 Check festoon trolleys
2.20 Check overall system condition
Page 16 of 38
MEASUREMENT AND PAYMENT – Each.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include a detailed report describing the work that was performed and
recommendations for additional work that is not covered by the Preventive Maintenance Service.
The price for this work includes labor, materials, and equipment typically required to perform
this work.
Any additional work determined as a result of the inspection and preventative maintenance will
be paid under items titled: “Lineman”; “Journeyman Electrician”; “Apprentice Electrician”;
“Laborer” and “Unforeseen Services and Materials” upon Department approval.
ITEM 15 – VACUUMING OF DEBRIS AND SEDIMENT – BUCKS COUNTY – B1
ITEM 16 – VACUUMING OF DEBRIS AND SEDIMENT – PHILA COUNTY – P1, P2, P3,
P4
DESCRIPTION - This Work is the monthly removal and disposal of accumulated debris and
sediment in the vaults at the following locations.
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIALS AND SERVICE –
Contractor shall provide a high powered vacuum capable to perform the work.
MEASUREMENT AND PAYMENT – Each
Price includes vacuuming and disposal of debris and sediment at each station.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include the invoice for disposal of the debris and sediment and provide the
following:
Location of the approved disposal site
Certificate of Disposal
Page 17 of 38
ITEM 17 – DIESEL FUEL FOR POWER UNITS – BUCKS COUNTY – B1
ITEM 18 – DIESEL FUEL FOR POWER UNITS – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is supplying Diesel Fuel to emergency power units at the following
locations:
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIAL AND SERVICE - Diesel Fuel.
Contractor shall:
Maintain adequate level in fuel tanks to enable generator to run for a minimum 12 hour period.
MEASUREMENT AND PAYMENT - Gallon.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include a copy of the fuel supplier’s invoice.
ITEM 19 – LINEMAN – BUCKS COUNTY – B1
ITEM 20 – LINEMAN – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is the providing of a qualified lineman fully trained in the operation
and maintenance of electrical power generation, control, transformation, transmission, and
distribution lines and equipment for high voltages.
SERVICE –
Contractor shall:
Perform all work as directed by the Journeyman Electrician and authorized by the Department
Representative.
Personnel must have a minimum of three (3) years’ experience in commercial electrical work.
Perform all work in accordance with National Electric Code and all City of Philadelphia and
Township Codes.
Page 18 of 38
Be prepared to perform the work within two (2) hours of notification by the Department
Representative.
MEASUREMENT AND PAYMENT - Hour.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.
ITEM 21 – JOURNEYMAN ELECTRICIAN – BUCKS COUNTY – B1
ITEM 22 – APPRENTICE ELECTRICIAN – BUCKS COUNTY – B1
ITEM 23 – JOURNEYMAN ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4
ITEM 24 – APPRENTICE ELECTRICIAN – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is providing qualified journeyman electricians and apprentice
electricians to service, maintain or repair the pump equipment, electric control equipment,
ventilation equipment, & other electrical/mechanical systems contained in contract.
SERVICE –
Contractor shall:
Supply personnel who are qualified to perform electrical work on all locations identified in
contract. Personnel must have five (5) years’ experience with this type work. Perform all work
in accordance with National Electric Code and City of Philadelphia and Township codes.
MEASUREMENT AND PAYMENT - Hour.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.
ITEM 25 – LABORER – BUCKS COUNTY – B1
ITEM 26 – LABORER – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This work is providing laborers who are capable of and necessary to provide
non-technical assistance to electricians and other personnel when maintaining and/or servicing
the pump stations.
SERVICE –
Contractor shall:
Page 19 of 38
Use this type of worker when contract activities do not require us of skilled technicians including
lineman and electricians. Coordinate use with the Department Representative.
MEASUREMENT AND PAYMENT - Hour.
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.
ITEM 27 – LINEMAN PREMIUM TIME – BUCKS COUNTY – B1
ITEM 28 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – BUCKS COUNTY – B1
ITEM 29 – APPRENTIC ELECTRICIAN PREMIUM TIME – BUCKS COUNTY – B1
ITEM 30 – LABORER PREMIUM TIME – BUCKS COUNTY – B1
ITEM 31 – LINEMAN PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4
ITEM 32 – JOURNEYMAN ELECTRICIAN PREMIUM TIME – PHILA COUNTY – P1, P2,
P3, P4
ITEM 33 – APPRENTIC ELECTRICIAN PREMIUM TIME – PHILA COUNTY – P1, P2, P3,
P4
ITEM 34 – LABORER PREMIUM TIME – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - These items are the rates of compensation for Lineman, Journeyman
Electrician, Apprentice Electrician and Laborer to perform work during Premium Time hours.
SERVICE -As specified in the line item sections dealing with Lineman, Journeyman Electrician,
Apprentice Electrician and Laborer.
MEASUREMENT AND PAYMENT - Hour
Contractor shall:
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include daily job report and summary breakdown of daily labor hours.
ITEM 35 – EMERGENCY CALL –BUCKS COUNTY – B1
ITEM 36 – EMERGENCY CALL – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This item covers costs associated with mobilizing a crew to perform work
during Premium Time hours or when the Contractor is not on site during normal working time
hours.
SERVICE –
Page 20 of 38
Contractor shall:
Respond to all calls by the Department within one hour after notification. Dispatch the necessary
personnel and equipment to identified location to investigate and report the problem to
Department Representative. Do no work until authorized by Department Representative.
MEASUREMENT AND PAYMENT – Each Call.
A call is defined as an oral, written, and faxed, or e-mail authorization given for work by the
Department to the Contractor’s answering service, office or other representative. When a call is
oral, the Department will follow up with a written confirmation.
For failure to begin work on time the Department will charge liquidated damages as specified in
Standard Terms and Conditions.
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include documentation that the call was given by the Department.
ITEM 37 – UNFORESEEN SERVICES AND MATERIALS – BUCKS COUNTY – B1
ITEM 38 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P1
ITEM 39 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY - P2
ITEM 40 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P3
ITEM 41 – UNFORESEEN SERVICES AND MATERIALS – PHILA COUNTY – P4
DESCRIPTION - The pre-determined amount for Bucks County is $40,000. The pre-determined
amount for Philadelphia County is $160,000. These pre-determined amounts are estimated line
items to cover services, materials, and equipment needed in any of the pump stations for
unforeseen services, material and equipment. These amounts are estimates only and the
Department reserves the right to increase or decrease these amounts based upon needed services,
materials and equipment. The pre-determined amounts are not “guaranteed payments” and the
inclusion of these amounts shall in no way bind or obligate the Department to pay these amounts
to the Contractor.
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MEASUREMENT AND PAYMENT – Dollar.
Page 21 of 38
The Pre-Determined Amount excludes any materials covered in the maintenance schedules (Line
Items 1-8), preventive maintenance services (Line Items 9-14), and other maintenance services
specified under Line Items 19-34.
The cost of the services, material, and equipment will be paid at the actual cost plus markup.
The markups shall not exceed 15% for material, 5% for equipment, and 6% for subcontractor
service.
Include the subcontractor/supplier invoices which are proof of cost when submitting your
invoices. Submit separate documentation for each site and occurrence.
The subcontractor/supplier invoice should include the following:
Subcontractor/supplier Name
Federal ID Number
Telephone Number.
ITEM #42 – ALARM REGISTRATION AND SET-UP – BUCKS COUNTY – B1
ITEM #43 – ALARM REGISTRATION AND SET-UP – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION – This work is to include the registration fees and initial set-up as required for
the duration of the purchase order at the following locations.
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
MATERIALS AND SERVICE –
Contractor shall:
Submit a copy of the alarm registration
Ensure initial setup is completed as required.
MEASUREMENT AND PAYMENT – Each.
Price includes registration and initial setup for Bucks County.
Price includes registration and initial setup for Philadelphia County.
Contractor shall:
Page 22 of 38
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”.
ITEM # 44 – SURVEILLANCE AND MONITORING OF FACILITIES – BUCKS COUNTY-
B1
ITEM # 45 – SURVEILLANCE AND MONITORING OF FACILITIES – PHILA COUNTY-
P1, P2, P3, P4
DESCRIPTION - This work is for the provision of central station monitoring services to receive
digital signals transmitted from the alarm control panel for four (4) Philadelphia locations and
one (1) Bucks County location. Upon receipt of alarm or trouble signals, central station operators
from the monitoring company will contact the appropriate parties designated by the Project
Manager in subsequent meetings with PennDOT. Parties included can be law enforcement, fire
department, PennDOT Maintenance Personnel, etc.
Signals received will consist of burglary conditions, alarm circuit trouble conditions, low backup
battery conditions, and other signals as determined to be necessary.
Ensure that phone connections are made by a telecommunication company approved by the
Department.
MATERIAL AND SERVICE - Contractor is responsible for all maintenance and costs thereof to
keep the existing system operating 24 hours per day. Any added upgrades to the existing system
to ensure compatibility with the telecommunications company shall be considered
UNFORESEEN SERVICES AND MATERIALS for the specific pump station.
MEASUREMENT AND PAYMENT – Each Day (Per County)
ITEM 46 – MOBILIZATION FOR EMERGENCY CALL –BUCKS COUNTY – B1
ITEM 47 – MOBILIZATION FOR EMERGENCY CALL – PHILA COUNTY – P1, P2, P3, P4
DESCRIPTION - This item covers costs associated with mobilizing a crew to perform the
approved work. Hours worked will be paid for using Line Items 19-34.
SERVICE –
Contractor shall:
Respond to all calls by the Department within one hour after notification. Dispatch the necessary
personnel and equipment to identified location to investigate and report the problem to
Department Representative. Do no work until authorized by Department Representative.
Page 23 of 38
MEASUREMENT AND PAYMENT – Each Call.
A call is defined as an oral or written (faxed or e-mail) authorization given for work by the
Department to the Contractor’s answering service, office or other representative. When a call is
oral, the Department will follow up with a written confirmation.
For failure to begin work on time the Department will charge liquidated damages as specified in
the Standard Terms and Conditions.
Submit invoice in accordance with the Statement of Work section titled “Special Invoice and
Billing Instructions”. Include documentation that the call was given by the Department.
Page 24 of 38
Statement of Work
Attachment 1
BUCKS AND PHILADELPHIA PUMP STATION MAINTENANCE
SUMMARY OF MAINTENANCE SCHEDULES
The work scheduled below is to be done at each of the following locations:
Bucks County – Intersection of SR 0013 and TR 0413 on TR 0413 – B1
Philadelphia County – 10th
and Winter Streets – P1
Philadelphia County – 22nd
and I-676 (Vine Street) on I-676 (Vine Street) – P2
Philadelphia County – Intersection of I-95 with Dock Street on I-95 Southbound Ramp-
P3
Philadelphia County – Intersection of I-95 Southbound Ramp and Christopher Columbus
Boulevard Avenue –P4
For each month: “A, B, C, or D” indicates the maintenance schedule associated with the task.
The tasks are provided below for substation service, pumping station service, ventilation system
service, and general pump station service.
The pump station operation manuals can be viewed using the link below. All documents are
provided for information only.
https://eftp.mbakercorp.com:443?wtcQID=UFVGS0RHVUxNSUY6dzdCa3U1ckU=/
Month
ID Substation Service
J F M A M J J A S O N D
S1
Change Vent. Unit Lead-Lag Switch
B A C A B A B A D A B A
S2
Check Roll-O-Matic Filters, Media Roll and Warning Lights
B A C A B A B A D A B A
S3
Clean Substation Lighting Fixtures
C
D
S4
Examine and Exercise Emerg. Auto-transfer switches
C
D
S5
Check Vent. Units for wear, alignment, and tightness
C
D
S6
Lubricate Vent. Unit fan and motor
C
D
Page 25 of 38
ID Substation Service
J F M A M J J A S O N D
bearings
S7
Check operation of gravity and motorized dampers
C
D
S8
Check operation of Vent. Unit fans, heater, thermostats and switches
C
D
S9
Vacuum all electric equipment
D
S10
Remove and clean 13.2KV Circuit Breakers
D
S11
Check Calibration on low voltage breakers
D
S12
Check trip current on large molded case breakers
D
S13
Examine motor starters and back of
switch gear for tracking
D
S14 Megger motors
D
S15
Check strip
Heaters D
S16 Check and clean all relays
D
S17
Examine Lighting Control Center
D
S18
Examine Ventilation Controls
D
S19
Examine monitoring terminal cabinet
D
S20
Lubricate damper motors and gearing
D
S21
Clean fan impellers and damper louvers
D
S22 Check Lighting control Fusing
B A C A B A B A D A B A
S23
Re-Lamp stairwells, exit lights, pump room, foam room and
B A C A B A B A D A B A
Page 26 of 38
ID Substation Service
J F M A M J J A S O N D
substation including indicator lights
Month
ID
Pumping Stations Service
J F M A M J J A S O N D
P1
Inspect and Clean Trash Racks
B A C A B A B A D A B A
P2
Start transfer pump, trash pumps, turbine pumps
B A C A B A B A D A B A
P3 Lubricate turbine Pumps
B A C A B A B A D A B A
P4
Clean Air Compressor filters
B A C A B A B A D A B A
P5
Replace Air Compressor Filters
B
C
B
B
D
B
P6
Change lubricating oil in turbine pump motor reservoirs
C
D
P7
Check operation of Fans, motor operated dampers, unit heaters, thermostats, and switches
C
D
P8
Check Hazardous area electrical equipment
C
D
P9
Complete inspection of trash pumps
D
P10
Check turbine pump impeller settings
D
P11
Clean fans, unit heaters, cabinet heaters, and damper louvers
D
P12
Lubricate damper motors and bearings
D
P13
Vacuum all electrical equipment
D
P14 Exercise all circuit breakers
D
P15 Megger Motors D
Page 27 of 38
ID
Pumping Stations Service
J F M A M J J A S O N D
P16 Check starter contacts for wear
D
P17
Check tightness of wiring connections
D
P18
Remove Bolts from trash pump check valves, swing check valve and clean
B A C A B A B A D A B A
P19
Skim Floating debris from wet well; pump down by hand operation of trash
pump; remove accumulated dirt by washing down by hose and removing refuse
B A C A B A B A D A B A
Month
ID
Ventilation System Service J F M A M J J A S O N D
V1
Visual Inspection of each penthouse including structure, louvers, and bird screen
B A C A B A B A D A B A
Month
ID
General Pump
Station Service
J F M A M J J A S O N D
G1
Visual
inspection of lighting
B A C A B A B A D A B A
G2
Reset all tripped circuit Breakers in panels
B A C A B A B A D A B A
G3
Check and Replace burned out incandescent lamps in exits, stairs and doorways
B A C A B A B A D A B A
G4 Remove all hazardous
B A C A B A B A D A B A
Page 28 of 38
ID
General Pump
Station Service
J F M A M J J A S O N D
materials from roadway areas
G5
Check all latches, locks, closers on doors and hatches
B A C A B A B A D A B A
G6
Clean and lubricate latches, locks, closers and hinges on doors and hatches
B
C
B
B
D
B
G7
Sweep debris from doorways, stairs and exits
B A C A B A B A D A B A
G8
Visual Inspection of Exit Signs at Exit Ways
B A C A B A B A D A B A
G9
Pressure Wash Stairwells and Exits.
C
D
Page 29 of 38
Statement of Work
Attachment 2
Contractor Information Form
1. Contractor is to list Point of Contract Person: ________________________
2. Contractor is to list Point of Contact Person’s 24/7 Telephone Number: ______________
Contractor acknowledges they have read, understand and shall comply with all sections
included in the Statement of Work.
Contractor Signature __________________ Printed Name ____________________
Title ________________________________________ Date ______________
** This page is to be completed and returned with bid.
Page 30 of 38
Statement of Work
Attachment 3
Page 31 of 38
Statement of Work
Attachment 4
RELEASE OF LIABILITY
I understand and the entity that I represent understands that during my participation in the on-site
visits associated with Invitation for Bids No. 6100030940 (the “Activity”), including without
limitation travel in a Pennsylvania Department of Transportation (hereinafter “PENNDOT”)
vehicle to and from the sites and entry onto Department property for any reason related to the
Activity, I may be exposed to a variety of hazards and risks, foreseen or unforeseen, which are
inherent and cannot be eliminated. These inherent risks include without limitation the dangers of
serious personal injury, property damage, and death (“Injuries and Damages”) from exposure to
the hazards of travel or entry onto Department property including, again without limitation,
Department facilities, rights-of-way, tunnels and pump stations, some of which contain high
voltage electrical equipment and facilities that may accumulate large volumes of water;
PENNDOT has not tried to contradict or minimize my or our understanding of these risks. I
know and personnel of the entity I represent know that Injuries and Damages can occur by
natural causes or activities of other persons or third parties, either as a result of negligence or
because of other reasons. I understand and personnel of the entity I represent understand that
risks of such Injuries and Damages are involved in the Activity and I/we appreciate that I may
have to exercise extra care for my own person and for others around me in the face of such
hazards.
In consideration for my acceptance as a participant in the Activity, I confirm my understanding
that:
The entity I represent assumes and I assume all risks inherent in my decision to engage in
the Activity and I hereby waive all liability against PENNDOT arising from that decision.
This Release is intended to be as broad and inclusive as is permitted by law. If any
provision or any part of any provision of this Release is held to be invalid or legally
unenforceable for any reason, the remainder of this Release shall not be affected thereby
and shall remain valid and fully enforceable.
To the fullest extent allowed by law, the entity I represent agrees and I agree to WAIVE,
DISCHARGE CLAIMS, AND RELEASE FROM LIABILITY PENNDOT, its
employees or agents from any and all liability on account of, or in any way resulting
from Injuries and Damages or participation in the Activity, even if caused by negligence
of PENNDOT, its employees or agents in any way connected with the Activity. I further
agree to HOLD HARMLESS PENNDOT, its employees or agents from any claims,
damages, injuries or losses caused by my own negligence while a participant in the
Page 32 of 38
Activity. I understand and intend that this assumption of risk and release is binding upon
my heirs, executors, administrators and assigns.
Notwithstanding the fact that I/we clearly understand that I/we am/are waving all rights
against PENNDOT, and releasing PENNDOT from all potential liability, in the event that
I, or my heirs, executors, administrators or assigns, or the entity I represent file a lawsuit
against PENNDOT as a result of my participation in the Activity, we agree to do so
solely in the Courts of the Commonwealth of Pennsylvania, and I and the entity I
represent further agree that that substantive laws of the Commonwealth of Pennsylvania
shall apply in such action. If I, or anyone acting on my behalf, including the entity I
represent should bring such a suit, I and the entity I represent agree that I/we shall pay all
reasonable attorney fees, court and Defense costs of PENNDOT should I/we not prevail.
I have read and the all relevant personnel from the entity I represent have read this
document in its entirety and I/we freely and voluntarily assume all risks of such Injuries
and Damages and notwithstanding such risk, I/we agree to participate in the Activity.
Name: _________________________________ Date: __________
Signed: _________________________________ Date: __________
Witness: _____________________ Date: __________
Page 33 of 38
Statement of Work
Attachment 5
Pump Station Location Map
The pump station location map can be viewed using the link below.
https://eftp.mbakercorp.com:443?wtcQID=UFVGS0RHVUxNSUY6dzdCa3U1ckU=/
Page 34 of 38
Statement of Work
Attachment 6
Pump Station Photos
The pump station photos can be viewed using the link below.
https://eftp.mbakercorp.com:443?wtcQID=UFVGS0RHVUxNSUY6dzdCa3U1ckU=/
Page 35 of 38
Statement of Work
Attachment 7
Questions and Answers, IFB 6100030940, Pre Bid Conference for Pump Stations
September 18, 2014, 10:00 AM
Question 1: Is there an estimated contract cost for the above project that is out to bid
(6100030940)?
Answer 1: The Department does not reveal estimated budgets. Question 2: Who is the current contractor?
Answer 2: The current contractor is Phillips Brothers Electrical Contractors Inc. Question 3: Statement of Work, Items 9 & 10 state that preventative maintenance on
the Power Units is to be done in April and October at the five locations. Should there be one more month per year at each station for the Load Banks to be
performed on the generators?
Answer 3: No, historically the preventative maintenance for the power units have
been maintained in April and October only.
Question 4: Statement of Work, Items 11 & 12 state that preventative maintenance on
the Pumps is to be done only once per year in March at the five locations. According to the proposal that I received from Xylem Flygt Inc., they perform the work on
the pumps twice a year at the five locations. Should that be amended in the line item?
Answer 4: No, historically the preventative maintenance for the pumps has been
maintained in March only.
Question 5: Can the department provide the pre-bid attendees for solicitation #6100030940. Answer 5: Yes, please see attached Pre-bid Conference Sign-in Sheet
Page 36 of 38
Statement of Work
Attachment 8
Sign-In Sheet
Page 37 of 38
Statement of Work
Attachment 9
Request for Contractor and Subcontractor Information
As noted in the Statement of Work, the Prime Contractor is responsible for performing a
minimum of 50% of the contract. This form is to provide the Department additional information
for assessing each bidder’s responsiveness.
Work Responsibility
Total Bid Amount: $______________
Estimated Prime Work: $______________
Estimated Subcontractor Work: $_______________
Subcontractor
Name
Item Material/Service
Description
Quantity UOM Unit
Price
Total Line
Item Price
Page 38 of 38
Attachment 9 – Cont’d
Qualified Work Personnel
The Statement of Work requires personnel performing the work for the contract to have a
minimum number of years’ experience in their respective personnel classification.
Name of Prime or
Subcontractor
Employee Name Personnel Classification
(Lineman, Journeyman
Electrician, or Apprentice
Electrician)
Years of
Experience