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BUCKINGHAM COMMUNITY PANTOMIME GROUP

The Organisation will be known as The Buckingham Community Pantomime Group

(hereinafter referred to as “the Organisation”).

1. Objective

1.1 The objective of the Organisation is to perform an annual pantomime, a

community activity open to all.

2. Management

2.1 The management of the Organisation shall be carried out by a committee

consisting, subject to point 2.4, of at least six and no more than 12 elected

members, of whom three will be officers (Chairperson, Treasurer and Secretary)

and the remainder will be ordinary members. A Vice-Chairperson may be chosen

if necessary from the ordinary members.

2.2 The committee in its discretion may authorise activities related to the objective of

the Organisation, including fund-raising activities, or for the purposes of raising

the profile of the Organisation in the community (hereinafter “community

activity”).

2.3 The officers of the organisation shall be elected at the Annual General Meeting

(hereinafter “the AGM”), and serve for a term of three years, subject to premature

termination of office by resignation. The committee shall have the power to fill

any vacancy that may occur until the next AGM.

Ordinary committee members shall be elected at the AGM and serve for a period

of one year, subject to premature termination of office by resignation.

Officers and ordinary committee members may stand for election to further terms.

2.4 The committee may co-opt additional committee members at its discretion.

2.5 The quorum for a committee meeting is five, two of whom must be officers. The

Chairperson of the meeting will only vote on matters requiring a vote if a casting

vote is required.

2.6 The committee shall have the authority to call an Extraordinary General Meeting

(EGM).

The procedure for calling an EGM will be as follows: A proposal to call an EGM

must be made in writing (including email) by at least three members of the

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committee to the Chairperson and Secretary. Those officers must call a committee

meeting within two weeks of receiving the said proposal. The decision whether to

call an EGM will be taken by a simple majority of the committee. An EGM

should take place within two weeks of any committee decision approving the call

for an EGM.

An EGM may be called to consider, amongst other things, a catastrophic loss of

funds, a loss of confidence in the Committee or any officer, a proposal to

undertake an activity that would be greatly at variance with the stated objective.

The rules governing the EGM quorum and eligibility to vote at the EGM shall be

the same as those set out in points 3.2, 3.3 and 3.4.

3. The Annual General Meeting

3.1 The Annual General Meeting (“the AGM”) shall be held in either February or

March. The date of the AGM shall be announced at the pantomime performed

immediately prior to the AGM.

3.2 An AGM quorum shall consist of a minimum of two officers and seven attendees

eligible to vote. The Chairperson will hold the casting vote.

3.3 To be eligible to vote at the AGM, attendees should be 16 years of age or over

and have been actively involved in the production of at least one of the last four

pantomimes.

3.4 If a quorum is not met, the AGM shall be rescheduled by the existing committee

members to be held between four and eight weeks after the cancelled AGM.

3.5 The election of officers and members will take place at the AGM.

3.6 The AGM shall approve the Organisation’s annual accounts.

4. Finance

4.1 The Organisation shall be self-financing.

4.2 The committee shall be responsible, at its sole discretion, for authorising any

expenditure that it deems necessary to the running of the Organisation’s activities.

4.3 Subject to the making of profit, sufficient operational funds should be retained to

manage/ensure the pre-production costs of the following year’s pantomime can be

met.

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4.4 The committee may allocate reserve money to activities the Organisation

undertakes.

4.5 The Committee shall ensure that adequate insurance is carried to cover all

liabilities arising from the Organisation’s activities.

4.6 The finances of the Organisation shall be reviewed annually by an independent

financially qualified person

5. Distribution of excess funds

5.1 After all expenses have been met and appropriate allocation of monies made, as

specified in Section 4, any excess funds may be distributed at the discretion of the

committee to local groups and causes for capital purchases/projects only.

5.2 The committee shall consider non-capital donations only under exceptional

circumstances of need/hardship. Donations shall not be made to individuals.

5.3 In order to avoid any conflict of interest, officers and ordinary committee

members representing or involved with any local group or cause that is being

considered for a distribution of excess funds, shall not be eligible to vote on the

distribution of the said funds. They may, however, be allowed to present the case

for the distribution of funds to such group or cause.

6. Dissolution of the Organisation

6.1 If the Organisation does not undertake a community activity for two consecutive

years, the Organisation shall be deemed to be defunct. All assets shall be

dispersed in accordance with point 5 by those persons who were on the committee

most recently.