BSNL Electrical Division- · PDF fileName of Work: Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for AXE, EWSD and 4 nos 7 TR Package AC

Name of Work: Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for AXE, EWSD and 4 nos 7

TR Package AC plant for GSM MSC at TE Mambalam, Chennai. (2016-18)

1 Contractor Executive Engineer(E)

BHARAT SANCHAR NIGAM LIMITED (A Govt of India Enterprise)

(Electrical Wing)

O/o The Executive Engineer (E) BSNL Electrical Division-III

No.22, KellysRoad,

Chennai - 600010.

Office: 044-26478616, 26474545 Fax: 044-2647 6292

E-TENDER DOCUMENT Name of work: Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for AXE, EWSD and 4 nos 7 TR Package AC plant for GSM MSC at TE Mambalam, Chennai. (2016-18)

NIT No: 63/ EE (E) /ED-III/CH/2016-17

This tender document contains 38 pages (Thirty Eight) pages only.

For E Tender Helpdesk of M/s ITI LTD Tel. No: 011 4942635; or shri Dinesh, (mobile No 9894191904) , Shri Kirubakaran (mobile No.9962676264), Representatives of M/s ITI Limited Mail Id: [email protected], [email protected]




INDEX

SL.No Description Page no.

1 Front cover and Index 2

2 Notice Inviting Tender form - BSNL EW 6 4

3 General Instructions to the Bidders 8-10

4 E-Tendering Instructions to Tenderers 11

5 Undertaking to abide by EW 6 & EW 8 (Form ‘A’) 13

6 Undertaking regarding EPF & ESI provisions (Form ‘B’) 14

7 Performance report of works (Form ‘C’) 15

8 No Near relative working certificate (Form ‘D’) 16

9 Model form of Bank Guarantee for EMD (Annexure-I) 17

10 Model form of Performance security Guarantee bond (Annexure-II)

18-19

11 Schedule of Quantities 20

12 Important Note & Inventory Details 22

13 General Conditions 23

14 List of Approved Makes 33

15 Proforma Schedules 36

16 BSNL EW – 8 form 37




INFORMATION AND INSTRUCTIONS FOR BIDDERS FOR E-TENDERING FORMING PART

OF NIT AND TO BE POSTED ON WEBSITE

The Executive Engineer (Elect), BSNL, Electrical Division-III, Chennai on behalf of the CMD,

Bharat Sanchar Nigam Limited, invites online Item rate bids from eligible bidders in Single bid system

for the following work:

1 Name of work Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for AXE, EWSD and 4 nos 7 TR Package AC plant for GSM MSC at TE Mambalam, Chennai. (2016-18)

2 Estimated cost put to tender Rs. 10,84,440/-

3 Earnest Money Rs.21,689/-

4 Period of completion Twenty Four months

5 Last date & time for online

submission of tender

Up to 15:00 Hrs. On 29-11-2016

6 Last date & time for

submission of original EMD

Up to 15:00 Hrs. On 30-11-2016

7 Date and time for opening of

tender

15:30 Hrs. on 30-11-2016

8 Tender cost (Non refundable) Rs.525/-

9 E-tender Processing fee (Non

refundable)

0.05% of estimate cost subject to the minimum of Rs.500 and Maximum of Rs. 5000 plus Service Tax

ELIGIBILITY CRITERIA The bidders satisfying the following conditions:

(a) Financial Norms: Average annual turnover during the last 3 years, ending 31st March of the previous financial year, should be at least 30% of the estimated cost put to tender.

(b) Physical Norms: 1) BSNL enlisted contractors in Electrical category of respective class as per their tendering limits.

(OR) 2) The manufacturer / authorized dealer /OEM of any of the makes of major equipments included in the NIT. The letter of authorization from the manufacturer in original / photo copy attested by BSNL Executive will be submitted.

(OR) 3) Experience of having successfully completed similar works in BSNL comprising of either substation or air-conditioning service as part of scope of work during last 7 years ending last day of month previous to the one in which applications are invited, should be either of the following :

• Three similar successfully completed works costing not less than the amount equal to 40% of the estimated cost put to tender.

(OR) • Two similar successfully completed works costing not less than the amount equal to

60% of the estimated cost put to tender. (OR)

• One similar successfully completed work costing not less than the amount equal to 80% of the estimated cost put to tender.

NOTE: The estimated cost of one year shall be considered to evaluate the eligibility criteria.




BSNL EW-6 Bharat Sanchar Nigam Limited

Electrical Wing Electrical Division: ED-III, Chennai Sub Division: II, Chennai

1. Item rate tenders on single bid system are invited on behalf of CMD,BSNL for the work “Operation and comprehensive maintenance of Package AC plant for AXE, OCB @ 3rd floor at TE Anna Road, Chennai.(2016-18)” from the eligible bidders as per NIT notification. The enlistment of the bidders should be valid on the opening date of tender. In case the date of opening of tender is extended, the enlistment of bidder should be valid on the original date of opening of tender.

2. Intending bidder is eligible to submit the bid provided that he has definite proof from the appropriate authority, which shall be to the satisfaction of the competent authority as per the eligibility conditions mentioned in the NIT notification page.

3. The work is estimated to cost Rs. 10,84,440/-. This estimate, however, is given merely as a rough guide.

4. Agreement shall be drawn with the successful bidder on prescribed form as amended up to the date of opening of tender. Bidder shall quote his rates as per various terms and conditions of the said form which will form part of the agreement.

5. The time allowed for carrying out the work will be Twenty Four Months from the 10th day after the date of written order to commence the work.

6. The site for the work is available / or the site for the works shall be made available in parts. The successful bidder shall execute the work in coordination with other agencies working in the campus.

7. The bid documents consisting of plans, specifications, the schedule of quantities of various types of items to be executed and the set of terms and conditions of the contract to be complied with and other necessary documents can be seen and downloaded from website www.tenderwizard.com/BSNL at free of cost. The BSNL EW-8 document can be seen from the web site www.chennai.bsnl.co.in at free of cost.

8. After submission of the bid, the bidder can re-submit revised bid any number of times but before last time and date of submission of tender as notified. While submitting the revised bid, bidder can revise the rate of one or more item(s) any number of times (he need not re-enter rate of all the items) but before last time and date of submission of tender as notified.

9. Demand Draft for Rs.525/- towards Tender cost and The Earnest money deposit (EMD) for Rs.21,689/- in the form of demand draft / FDR / BG (BG is only for Air Conditioning, Diesel Engine Alternator, Lifts, and Sub Station works wherever the amount of EMD is more than Rs.20,000) / CDR of a nationalized / scheduled bank of the Reserve Bank of India, drawn in favour of “BSNL, Chennai Telephones” payable at “Chennai” shall be scanned & uploaded to the e-tendering website within the period of tender submission. The validity of the EMD in the form of DD shall be 60 days from the date of opening. If the EMD is in the form of CDR/FDR/BG, the validity shall be 180 days from the date of opening. In case of L1 bidder, the validity of CDR/FDR/BG is to be extended up to the observation period as that of the Performance guarantee / Security deposit.




10. The Physical TENDER COST and EMD of which the scanned copy is uploaded shall be deposited by all the bidders before 3:00 PM on the tender opening date, failing which the tender shall not be opened.

11. Interested bidder who wishes to participate in the bid shall pay the e-tender processing fee to M/s. ITI Limited through their e-gateway by credit / debit card / internet banking / RTGS / NEFT facility.

12. All the documents as specified in the tender document shall be scanned and uploaded to the e-Tendering website within the period of bid submission.

13. Online bid documents submitted by intending bidders shall be opened only of those bidders, who have deposited e-Tender Processing Fee with M/s ITI Limited and Earnest Money Deposit and other documents fulfilling eligibility criteria, scanned and uploaded are found in order.

14. The last date for online submission of bid is 29-11-2016 up to 3:00 PM and the bid submitted shall be opened at 03:30 PM on 30-11-2016. If a holiday is declared on the tender opening day, the tender will be opened on the next working day.

15. The e-Tender processing fee is non-refundable.

16. Performance Guarantee: The bidder is required to furnish Performance guarantee for an amount equal to 5% of the contract value in the form of bank guarantee/CDR/FDR/DD (of a nationalized/ Scheduled Bank in a standard format) within two weeks from the date of issue of acceptance letter. This period can be further extended by the Engineer-in-charge up to a maximum period of two weeks on written request of Bidder. The validity period of the performance security in the form of performance bank guarantee shall be: Three Months from the date of actual completion of work, for AMC works; and One year from the date of actual completion of work for all other works. In case the bidder fails to deposit the said performance guarantee within the stipulated period, including the extended period if any, the Earnest Money deposited by the bidder shall be forfeited automatically without any notice to the bidder and the bidder will not be allowed to participate in the re tendering for the same work.

17. Security Deposit: In addition to Performance guarantee stated above, a sum @ 10% of the gross amount of the bill shall be deducted from each running bill of the contractor till the sum be deducted with the sum already deposited as earnest money, will amount to security deposit of 5% of the contract value of the work. The security deposit shall be released after an observation period as follows: Three Months from the date of actual completion of work, for AMC works; and One year from the date of actual completion of work for all other works.

18. In case any discrepancy is noticed in the documents as uploaded at the time of submission of the bid online, then the bid submitted shall become invalid and the BSNL shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said earnest money as aforesaid. Further, the bidder shall not be allowed to participate in the retendering process of the work.

19. Intending bidders are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders, the form and nature of the site, the means of access to the site, the accommodation they may require and in general shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender. A bidder shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charge consequent on any misunderstanding or otherwise shall be allowed. The bidder shall be responsible for arranging and maintaining at his own cost all materials, tools & plants, water, electricity




access, facilities for workers and all other services required for executing the work unless otherwise specifically provided for in the contract documents. Submission of a tender by a bidder implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores, tools and plant, etc. will be issued to him by the BSNL and local conditions and other factors having a bearing on the execution of the work.

20. The competent authority on behalf of the CMD does not bind itself to accept the lowest or any other tender and reserves to itself the authority to reject any or all the tenders received without the assignment of any reason. All tenders in which any of the prescribed condition is not fulfilled or any condition including that of conditional rebate is put forth by the bidder shall be summarily rejected. The competent authority on behalf of CMD reserves to himself the right of accepting the whole or any part of the tender and the bidder shall be bound to perform the same at the rate quoted.

21. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders submitted by the bidders who resort to canvassing will be liable to rejection.

22. Agreement shall be drawn with the successful bidder on prescribed form. Bidder shall quote his rates as per various terms and conditions of the said form, which will form part of the agreement.

23. The bidder should give a certificate as per the following that none of his/her relative is

employed in BSNL units as per Form ‘D’. In case of proprietorship firm, certificate will be

given by the proprietor and for partnership firm certificate will be given by all the Directors

of the company.

a. Near relatives of all BSNL employees either directly recruited or on deputation are

prohibited from participation in tenders and execution of works in the different units of

BSNL. The near relatives for this purpose are defined as:

i. Members of a Hindu Undivided family.

ii. They are husband and wife.

iii. The one is related to the other in the manner as father, mother, son(s) & son's wife(daughter-in-law), Daughter(s) & daughter's husband(son-in-law), brother(s) & brother's wife, sister(s) & sister's husband(brother -in-law).

b. The company or firm or any other person is not permitted to tender for works in BSNL unit in which his near relative(s) is(are) posted. The unit is defined as SSA/Circle/Chief Engineer/Chief Archt./Corporate office for non-executive employees and all SSA in a circle including circle office/Chief Eng./Chief Archt./Corporate office for executive employees (including those called as Gazetted officers at present). The bidder should give a certificate that none of his/her such near relative is working in the units as defined above where he is going to apply for tender/work, for proprietorship, partnership firms and limited company certificate shall be given by the authorized signatory of the firm. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money/performance guarantee will be forfeited at any stage whenever it is so noticed. BSNL will not pay any damages to the company or firm or the concerned person. The company or firm or the person will also be debarred for further participation in the concerned unit.

c. No employee in BSNL/ Govt. of India is allowed to work as a contractor for a period of two years of his retirement from service without the prior permission. The contract is liable to be cancelled if either the bidder or any of his employees is found at any time to be such a person who had not obtained the permission as aforesaid before submission of tender and engagement in the bidders service.




24. The tender for the work shall remain open for acceptance for a period of ninety (90) days

from the date of opening of tenders. If any bidder withdraws his tender before the said

period or issue of letter of acceptance, whichever is earlier, or makes any modifications in

the terms and conditions of the tender which are not acceptable to the BSNL, then the BSNL

shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said

earnest money as aforesaid. Further the tenderer shall not be allowed to participate in the

retendering process of the work.

25. The agency has to comply with the provisions of EPF and miscellaneous provisions Act-1952

and employees provident fund scheme-1952 as amended up to date in respect of

labours/employees engaged by them for this work. Any consequence arising due to non-

complying of provisions as specified above shall be the sole responsibility of the firm only.

The agency shall give an undertaking to this effect as per Form ‘B’.

26. Extension of Validity of tender: In case, where the letter of award of work cannot be

placed within the validity period of the tender, the BSNL can request the bidder to extend

the validity of their respective tenders and the Earnest Money deposit by a reasonable

period. In such cases, extension of validity of Earnest Money deposit by 30 days beyond the

extended validity date of tender should also be asked for. While BSNL can make the

request for extension, the tenderer is free to either extend the validity or refuse the request

to extend the validity.

27. Rates quoted by the contractor shall be firm and shall be valid for the currency of contract.

No cost escalation shall be permitted during the currency of contract.

28. This notice inviting tender shall form a part of the contract document. The successful bidder,

on acceptance of his tender by the Accepting Authority shall within 15 days from the

stipulated date of start of the work, sign the contract consisting of:-

a. The Notice Inviting Tender, all the documents including additional conditions, specifications and drawings, if any, forming part of the tender as uploaded at the time of invitation of tender, subsequent amendments issued and the rates quoted online at the time of submission of bid and acceptance thereof together with any correspondence leading thereto.

b. Standard BSNL EW-8 form.




General Instructions to the Bidders

1. The intending bidder must read the terms and conditions of BSNL-EW 6 carefully. He should only submit his bid, if he considers himself eligible and he is in possession of all the documents required.

2. Information and instructions for bidders posted on website shall form part of bid document.

3. Applicants are advised to keep visiting the above mentioned website from time to time

(till the deadline for bid submission) for any updates in respect of the tender documents,

if any. Failure to do so shall not absolve the applicant of his liabilities to submit the

applications complete in all respect including updates thereof, if any. An incomplete

application may be liable for rejection.

4. Those bidders not registered on the website mentioned above, are required to get

registered themselves beforehand. The intending bidder must have valid class-III digital

signature to submit the bid.

5. On opening date, the bidder can login and see the bid opening process. After opening of

bids he will receive the competitor bid sheets.

6. Bidder can upload documents in the form of JPG format or / and PDF format.

7. Bidder must ensure to quote rate of each item. The column meant for quoting rate in figures appears in yellow colour. In addition to this, while selecting any of the cells a warning appears that if any cell is left blank the same shall be treated as “0”.Therefore, if any cell is left blank and no rate is quoted by the bidder, rate of such item shall be treated as “0” (ZERO)

8. Even though any bidder may satisfy the above requirements, he would be liable to

disqualification if he has:

a. Made misleading or false representation or deliberately suppressed the

information in the forms, statements and enclosures required in the

eligibility criteria document.

b. Record of poor performance such as abandoning work, not properly completing

the contract, or financial failures / weaknesses etc.

9. If any information furnished by the bidder is found incorrect at a later stage, he shall be

liable to be debarred from tendering/taking up of works in BSNL. The BSNL reserves the

right to verify the particulars furnished by the applicant independently.

10. Sales Tax, Excise Duty, Work Contract Tax, Purchase tax, Turn over tax, Labour Cess or

any tax applicable in respect of this contract as applicable shall be borne by the bidder

himself. The bidder shall quote his rates considering all such taxes. The TDS as per the

Govt. regulations will be recovered from the contractor.

11. Tender Evaluation :

(a) The evaluation and comparison of responsive bids shall be done on the basis of Net cost

to BSNL on the prices offered inclusive of duties and taxes (but excluding CENVAT – able

duties & taxes), sales tax, packing, forwarding, freight and insurance charges etc., as

indicated in the price schedule. The bid with lowest net cost as elaborated above will be

the L1 bidder.

(b) Vendors should furnish the correct E.D. / Customs tariff Head in the price schedule. If the

credit for the Duties and Taxes under CENVAT credit rules, 2004 is found to be not

admissible at any stage subsequently owing to wrong furnishing of Tariff Head, then the

vendors will be liable to refund such non-admissible amount, if already paid, along with




penalty if charged by the concerned authority.

(c) In case the Duties & Taxes which are non CENVAT – able as per the quotes indicated in

the price schedule by the vendors and subsequently at any stage it is found that Credit

for such Duties & Taxes is admissible as per CENVAT Credit Rules, 2004, then the

vendors will be liable to refund the amount equivalent to such Duties & Taxes if already

paid to them. However, BSNL may allow the supplier to submit necessary documents in

this regard which may enable BSNL to avail the CENVAT credit provided such credit is still

available for the amount so paid as per CENVAT Credit Rules 2004.

(d) BSNL reserves the right to ask the bidders to submit documentary proof confirming the correct Tariff Head from the E.D. / Customs authority where the Tariff Head furnished against the particular tendered item by different bidders differs from each other or the same is found apparently not furnished in accordance with E.D. / Customs Tariff notifications.

(e) If the supplier fails to furnish necessary supporting documents i.e. Excise / Customs invoices etc. in respect of the Duties / Taxes which are cenvatable, the amount pertaining to such Duties / Taxes will be deducted from the payment due to the firm. Invoice shall clearly indicate break up details of composite price i.e. Basic, E.D., Sales Tax, any other Duties and Taxes, Freight / Packing Charges, Service Tax etc.

12. However, pursuant to the constitution (forty-sixth amendment) act, 1982, if any further

tax or levy is imposed by statute, after the last date of receipt of tenders, and the

contractors there upon necessarily and properly pays such taxes/ levies, the contractor

shall be reimbursed the amount so paid, provided such payment, if any, is not in the

opinion of Superintending engineer (whose decision shall be final and binding) be

attributable to delay in execution of work within the control of contractor.

13. In case of statutory variation in regard to excise duty, only in respect of package AC

units, EA set and Lifts, within the stipulated date of completion of individual agreement,

the same shall be paid or recovered as per the actual against documentary proof.

However, beyond this period BSNL will take advantage of any duty reduction but will not

pay extra on account of duty increase. Price adjustment provision on account of change

in excise duty shall not apply in respect of equipment/components of equipment /

materials, other than package AC units, EA set and lifts. The bidder shall, keep necessary

books of account and other documents for the purpose of this condition as may be

necessary and shall allow inspection of the same by a duly authorized representative of

BSNL and further shall furnish such other information / document as Engineer-in-charge

may require.

14. The Contractor shall, within a period of 30 days of imposition of any further tax or levy in

pursuant to the constitution of (forty sixth amendment) act 1982 give a written notice

thereof to the Engineer-in-charge that the same is given pursuant to this condition,

together with all necessary information relating thereto.

15. Bye laws Indemnity against liabilities:

a. The bidder shall comply with all by laws and regulations of the local and statutory

authorities having jurisdiction over the works and shall be responsible for payment

of all fees and other charges and giving and receiving all necessary notices and

keep the Engineer-in-charge informed about the notices issued and received.

b. The bidder shall indemnify the department against all claims in respect of patent

rights design, trademark or name of other protected rights in respect of any plant,

machine, work or materials used for or in connection with the works or temporary

works and from and against all claims demands, proceedings, costs, charges and

expenses whatsoever in respect of or in relation thereto.




c. The bidder shall defend all actions arising from such claims and shall himself pay

all royalties, License fees, damages, costs and charges of all and every sort that

may be legally incurred in respect hereof shall be borne by the bidder.

d. All liabilities / penal recoveries on matters arising out of tax/excise /levies such as

incorrect deductions discrepancies in the filing of returns, revised assessments by

the concerned authorities etc,. shall be borne by the bidder.

16. Termination of contract on death of contractor :

Without prejudice of any of the rights or remedies under this contract, if the contractor

dies, the Engineer in charge on behalf of the BSNL shall have the option of terminating

the contract without compensation to the contractor.

17. Indulging of contractor in criminal /antisocial activities and cases under

investigation/charge sheeted by CBI or any other government agencies etc. :

If the CBI/Independent External Monitor (IEM) /Income tax/ Sales Tax /Central

Excise/Custom Departments recommend such a course - Action will be taken as per the

directions of CBI or concerned department.

18. List of self attested documents to be scanned and uploaded to the e-tendering website

within the period of tender submission:

a. Tender cost in the prescribed format. b. EMD in the prescribed format.

c. Certificate of financial turnover from Charted Accountant.

d. Enlistment certificate issued by BSNL if applicable.

e. Valid Electrical license issued by Licensing authority, TN Govt.

f. Certificate of registration of Sales Tax / VAT.

g. PAN Card.

h. Service Tax registration certificate.

i. Undertaking to abide by EW-6 and EW-8 (Form ‘A’).

j. Undertaking regarding EPF and ESI provisions (Form ‘B’).

k. EPF and ESI Registration certificate (if applicable).

l. Certificates of Work Experience issued by client department (Form ‘C’) if

applicable.

m. Undertaking regarding No Near relative working certificate (Form ‘D’)

n. Proof of eligibility criteria stipulated in the tender document.

o. Any other document as specified in the tender document.




E-Tendering Instructions to Tenderers General

Submission of Tender through online process is mandatory for this e-Tender. For conducting electronic tendering, BSNL Tamil Nadu/CHTD Electrical Zone has decided to use the portal https://www.tenderwizard.com through M/s ITI, a Government of India Undertaking. It supports all activities of tendering based on proactive work flow concept. Fine details of tendering like vendors registration, tender announcement and corrigendum, tender form processing, opening, negotiation and tender awarding are supported in a real time interactive environment. 1. Tender Bidding Methodology: Two electronically sealed Bid system –Two stage-Techno-commercial and Price Bid” shall be submitted by the bidder at the same time. 2. Broad outline of activities from Bidders prospective:

• Procure a Digital Signing Certificate (DSC) I. Register on Tender Wizard site of M/s ITI® (e-Tender) II. Create Users and assign roles on e-Tender III. View Notice Inviting Tender (NIT) on e-Tender IV. Download Official Copy of Tender Documents from e-Tender V. Clarification to Tender Documents on e-Tender VI. Query to BSNL (Optional) VII. View response to queries posted by BSNL, as addenda. VIII. Bid-Submission on e-Tender

IX. Attend Public Online Tender Opening Event (TOE) on e-Tender Opening of Techno-commercial Part

X. View/Post-TOE Clarification posted by BSNL on e-Tender (Optional) Respond to BSNL’s Post-TOE queries

XI. Attend Public Online Tender Opening Event (TOE) on e-Tender Opening of Price Bid-Part (Only for Technical Responsive Bidders)

For participating in this tender online, the following instructions need to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the e-Tender. 3. Digital Certificates: For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 3, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].

(a) Registration: To use the Electronic portal (https://www.tenderwizard.com), vendor needs to register on the portal (if not registered earlier). Registration of each organization is to be done by one of its senior persons who will be the main person coordinating for the e-tendering activities. In e-TENDER terminology, this person will be referred to as the Super User (SU) of that organization. For further details, please visit the website/portal(https://www.tenderwizard.com), and click on the “Supplier Organization” link under “Registration” (on the Home Page), and follow further instructions as given on the site.

• Bid related Information for this Tender (Sealed Bid)




The entire bid-submission would be online on e-TENDER. Broad outline of submissions are as follows: Submission of Cost of bid document/ Earnest Money Deposit (EMD) / Processing Fee. Submission of digitally signed copy of Tender Documents/ Addendum/addenda Two Envelopes

(1) Techno-commercial Bid –Part-I

(2) Price Bid –Part-II Each of the above electronic envelope consist of Main bid and Electronic form (both mandatory) and bid Annexure (Optional). NOTE: Bidder must ensure that after following above the status of bid submission must become – “Complete”. 4.Offline Submissions: The contractor shall submit the DD for cost of Bid documents & EMD in the prescribed form,

in a sealed envelope with mention of Name of work, date & time of opening of bids in a sealed

Tender box in the office of Executive Engineer (Electrical), BSNL Electrical Division-III, 22, Kellys

Road, Ground Floor, Kellys TE building Chennai - 600010 up to 3.00PM on 30.11.2016 and

shall be opened on the same day at 3.30 PM. Submissions through post/courier shall not be

accepted.

5.Public Online Tender Opening Event (TOE):

E-Tender offers a unique facility for “Public Online Tender Opening Event (TOE)”. Tender Opening Officers as well as authorized representatives of bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. For this purpose, representatives of bidders (i.e. Supplier organization) duly authorized are requested to carry a Laptop and Wireless Connectivity to Internet. The following KEY INSTRUCTIONS for BIDDERS must be assiduously adhered to:

1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender submission deadline on M/s ITI E-tender Site.

2. Register your organization on M/s ITI e-tender site well in advance of your first tender

submission deadline on M/s ITI e-tender Site.

3. Get your organization’s concerned executives trained on M/s ITI e-tender Site well in advance of your first tender submission deadline on M/s ITI e-tender Site

4. Submit your tender well in advance of tender submission deadline on M/s ITI e-tender

site as there could be last minute problems due to internet timeout, breakdown, etc. While the first three instructions mentioned above are especially relevant to first-time users of M/s ITI e-tender Site, the fourth instruction is relevant at all times.

5. Vendors Training Program:

Vendors are requested to contact ITI Officers for any information regarding e-tendering /training.

Contact Details of M/s ITI Ltd officers is as given below:- Shri Dinesh (Mobile No. 09894191904) or Help Desk of M/s ITI Ltd. (011 49424365).




FORM ‘A’

Undertaking to abide by EW 6 & EW 8

"I……… ……………… ……………… …………… ………Son of ……… ………………… ………… ……………

…………….. …………….Resident of …… …………… ………… …………… …………… …………… ………….

hereby give an undertaking that I have read the complete bid document and I am aware of all

the clauses and sub clauses of BSNL EW 6 & 8 forms and I confirm that I will abide by all the

terms and conditions available in original standard BSNL EW 6 & 8 forms.

(Seal of the firm) (Signature of Bidder)




FORM ‘B’

Undertaking regarding EPF provisions

"I………………………………………………… Son of ……… ………………… ………… …………… …………….. …………….Resident of …… …………… ………… …………… …………… …………… ………… hereby give an undertaking that * I/We have employed only ----------- persons in our establishment and hence the EPF and Miscellaneous provisions Act, 1952 is not applicable to my / our establishment. * I/ We have registered as per the EPF and Miscellaneous provisions Act, 1952 and our registration no is ----------------. We undertake to keep it valid during the currency of contract. In case at any stage, it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me". * strike out whichever is not applicable ** Attach a self-attested photo copy of the above said EPF registration certificate.


Undertaking regarding ESI provisions

"I………………………………………………… Son of ……… ………………… ………… …………… …………….. …………….Resident of …… …………… ………… …………… …………… …………… ………… hereby give an undertaking that * I/We have employed only ----------- persons in our establishment and hence the ESI and Miscellaneous provisions Act,1948 is not applicable to my / our establishment. * I/ We have registered as per the ESI and Miscellaneous provisions Act, 1948 and our registration no is ----------------. We undertake to keep it valid during the currency of contract. In case at any stage, it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me". * strike out whichever is not applicable ** Attach a self-attested photo copy of the above said ESI registration certificate.





FORM ‘C’

Performance report of works

1. Name of work 2. Agreement no. 3. Final Value of Work Done 6. Date of start 7. Actual date of completion 8. Performance: Satisfactory / Not Satisfactory

Dated: Executive Engineer or Equivalent




FORM ‘D’ No Near relative working certificate

I………………………………… Son of Shri.………………………..…….…….Resident of……………………... hereby certify that none of my relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in tender document. In case at any stage, it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me.





Annexure I MODEL FORM OF BANK GUARANTEE FOR EMD

(For submitting EMD for Air Conditioning, Diesel Engine Alternator, Lifts, and Sub Station Works wherever the amount of EMD is more than Rs.20,000/-)

Whereas______________________________ (hereinafter called “the bidder(s)”) has submitted its Tender dated_________for the work _______________________ _________________________________________________________________KNOW ALL MEN by these presents that WE _____________________________________ OF ______________________ having our registered office at_______________________ (hereinafter called “the Bank”) are bound unto _______________________ (hereinafter called “the BSNL”) in the sum of _________________ for which payment will and truly to be made of the said BSNL, the Bank binds itself, its successors and assigns by these presents.

THE CONDITIONS of the obligation are: 1. If the Bidder(s) withdraws its Tender during the period of Tender validity specified on the Tender Form: or 2. If the Bidder(s) having been notified of the acceptance of its Tender by the BSNL during the period of Tender validity.

(a) Fails or refuses to execute the Contract. (b) Fails or refuses to furnish security Deposit in accordance with the conditions of Tender document.

We undertake to pay to the BSNL up to the above amount upon receipt of its first written demand, without the BSNL having to substantiate its demand, provided that in its demand, the BSNL will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force as specified in the Tender Document up to and including Thirty (30) days after the period of the Tender validity and any demand in respect thereof should reach the Bank not later than the specified date/dates.

Signature of the Bank

Signature of the Witness Name of Witness Address of Witness:




ANNEXURE II

PERFORMANCE SECURITY GUARANTEE BOND

In consideration of the CMD, BSNL (hereinafter called ‘BSNL’) having agreed to exempt ___________________ (hereinafter called ‘the said bidder(s)’) from the demand under the terms and conditions of an agreement/Advance Purchase Order No ________________ dated ____________ made between _____________________ and __________________ for the supply of _______________________ (hereinafter called “the said agreement ”), of security deposit for the due fulfillment by the said bidder (s) of the terms and conditions contained in the said Agreement, on production of the bank guarantee for _____________________________________we, (name of the bank) _________________________ ( hereinafter refer to as “the bank”) at the request of ___________________________________ (bidder(s)) do hereby undertake to pay to the BSNL an amount not exceeding ___________________ against any loss or damage caused to or suffered or would be caused to or suffered by BSNL by reason of any breach by the said Bidder(s) of any of the terms or conditions contained in the said Agreement. 2. We (name of the bank) ____________________ do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the BSNL by reason of breach by the said bidder(s)’ of any of the terms or conditions contained in the said Agreement or by reason of the bidders(s)’ failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the decision of BSNL in these counts shall be final and binding on the bank. However, our liability under this guarantee shall be restricted to an amount not exceeding ___________________________________. 3. We under take to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the bidder(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the bidder(s)/supplier(s) shall have no claim against us for making such payment. 4. We( name of the bank)_________________________ further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till ________________________ (office/BSNL) BSNL certifies that the terms and conditions of the said Agreement have been fully or properly carried out by the said bidder(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the expiry of TWO/TWO AND HALF/THREE YEARS (as specified in P.O) from the date hereof, we shall be discharged from all liabilities under this guarantee thereafter. 5. We (name of the bank)_________________________ further agree with the BSNL that the BSNL shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said bidder(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the said Bidder(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Bidder(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said Bidder(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.




6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Bidder(s)/supplier(s). 7. We (name of the bank) ____________________ lastly undertake not to revoke this guarantee during its currency except with the previous consent of the BSNL in writing.

Dated the ________________ day of _______

for__________________________________ (indicate the name of bank)




Name of Work: Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for

AXE, EWSD and 4 nos 7 TR Package AC plant for GSM MSC at TE Mambalam, Chennai. (2016-18)

NAME OF THE CONTRACTOR

Sl no

Description Qty Rate excluding Service Tax

Rate in words

Unit Amount

1 Carrying out round the clock operation and comprehensive maintenance of following services as per details given in the relevant sections by deploying the required staff including specialized manpower and by arranging required tools and plants etc., to keep all services operational required up to standards as per specification enclosed etc complete as required.

a) Package AC Units - 6 Nos x 7TR – AXE & EWSD Exchange, 2nd Floor

b) Package AC Units - 4 Nos x 7TR – GSM MSC, 1st floor

Rate for both the above item 1a & 1b

24 months

month

Total (A)

Service Tax @15% on 70% of the Total (A)= (B)

Grand total = (A)+(B)




Important note :- 1 The prices shall be quoted after taking into account the entire credit on inputs available under the MODVAT

SCHEME introduced w.e.f. 1st March 1986 and further extended on more items till date

2 The firm shall be responsible to ensure that E.D / Customs / Service Tax shown in the above columns are correct & CENVAT Credit for the amount shown above is admissible as per CENVAT Credit Rules 2004”.

3 Invoice /Bill should be preprinted with serial number and service tax / CST / VAT registration number. Invoice / Bill favouring BSNL shall be issued by the supplier / Contractor indicating the amount of customs duty, Excise duty, CST, VAT and Service Tax etc., with documentary proof to avail CENVAT credit.

4 The evaluation and comparison of responsive bids shall be done on the basis of Net cost to BSNL on the prices offered inclusive of duties and taxes (but excluding CENVAT –able duties & taxes), sales Tax, packing,

forwarding, freight and insurance charges etc., as indicated in the price schedule. Octroi / Entry Taxes are not to be included in the composite price and hence the same will not be considered for the purpose of

evaluation and comparison of responsive bids. However, Octroi / entry taxes will be paid extra as per actuals wherever applicable on production of proof of payment / relevant invoices documents.

5 If any levy / duty is not payable or documentary proof is not produced, the amount for the same shall be

deducted.

6 The rates for all items of work shall, unless clearly specified otherwise, include cost of all labour, materials

and other inputs involved in the execution of the terms as specified in the scope of work.

7 The WCT @ 5% will be deducted as per Govt. notification. In case supplier / contractor brings exemption certificate from the commercial tax BSNL, the WCT shall not be deducted at source.

8 No advance payments can be made. Stipulations like levy of interest if payment is not made in a specified

time are also not acceptable and the payment is governed by the normal BSNL practice.

9 Contractor / Agency shall furnish particulars of their employees / workers engaged by them to BSNL

10 Contractor / Agency shall deposit all the statutory dues (EPF / ESI etc) of the employees / workers with the appropriate authorities in time and shall submit the document in this regard to BSNL. These documents are to be checked thoroughly before making payment.

11 All the faulty / worn out existing equipment shall be replaced by energy efficient item.

Name of Work: Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for AXE, EWSD

and 4 nos 7 TR Package AC plant for GSM MSC at TE Mambalam, Chennai. (2016-18)


IMPORTANT NOTE TO CONTRACTORS

Note:1) The rate quoted shall be inclusive of all taxes/duties, entry tax octroi and service tax etc.

Nothing will be paid extra. No concessional form / certificate will be issued by the Department.

2) The rate of all items of work shall include cost of labour and materials and other inputs involved in

execution of items as specified in the scope of work.

3) The firm has to submit before award of work performance guarantee for 10% of the estimated cost

for 24 months. This amount is to be given either in the form of Bank guarantee or any other acceptable

form. No SD shall be deducted from the running bills. This amount shall be refunded after successful

completion of maintenance period. The EMD deposited along with tender shall be adjusted against

performance guarantee.

4) The minimum staff required for operation and maintenance for all working days and holidays shall

be as given below. However, it is the firm's responsibility to carry out the proper work as per

agreement and if more persons are required, it is to be arranged by firm without extra cost.

5) Service tax component shall be indicated separately and the percentage of ST component shall also

be mentioned.

No. of staff required:

One Operator/Shift for Three shifts a day (i.e Total three operators per day)

INVENTORY DETAILS

Location / Type of Plant Location Year of

Installation

(5+1) 7TR PAC (Sidwal) 2 nd Floor- AXE & EWSD

MSU 2008

(3+1) 7TR PAC (Fedder Lloyd) 1st Floor- GSM MSC 2009




GENERAL CONDITIONS

SCOPE OF MAINTENANCE GENERAL

Comprehensive Maintenance of Ac plants of Technical building means that all items required for and

forming part of the Ac plant included in the schedule of work are kept in healthy and clean condition and

carrying out operation of the plant. Specific details of maintenance activities required are detailed under

sections-II.

METHODOLOGY

It is presumed that contractor will provide at least minimum qualified staff at the site, which will be

adequate to perform routine maintenance and operational functions. Also maintenance staff has to be

available round the clock round the year even on holidays. Scheme for staff employed shall be got

approved by the Engineer-in-charge.

In case of faults beyond the capacity of the staff provided as above, contractor shall immediately provide

extra specialized work-force so as to attend to the faults in minimum reasonable time. The operation and

Maintenance work shall be carried out in such a way that the essential services are not affected at any

time by attending the faults reported within the time period as specified by Engineer-in-Charge.

QUALIFICATIONS

Air-conditioning:

1. Pass in Matriculation for AC plant operator.

2. All Tools and Plants required for carrying out various tasks relevant to operations and

maintenance have to be arranged at his own cost.

3. All materials needed for maintenance i/c replacement of compressors are to be arranged by the

firm at own cost. Materials arranged by contractor shall be of makes as per list attached,

otherwise shall be of good quality and ISI mark duly referring sections relevant to service.

4. Required T&P to be arranged by the firm.

The following tools, plants and safety equipment shall be kept at site. However special tools and

plants required for special maintenance may be brought to site whenever required.

For AC work

a) Gas charging equipment pressure gauge, vacuum pump.

b) Tube bender, flaring tool, leak tester etc.,

c) Screw spanner, combing tool etc.,

d) Psychrometer.

COMMERCIAL

• The workers engaged by firm should maintain proper discipline and good behaviour with

occupants.

• The firm shall remove such workers from the site whose behaviour improper, Executive

Engineer’s decision shall be final.

• Any damage to the Installation(s) / Building during the maintenance period due to the

carelessness on the part of maintenance staff shall be the responsibility of firm & be replaced

/rectified without any extra cost.

• The agency will provide the workers necessary T & P, Testing & safety equipments.




• Any accident of damage during maintenance / operation will be the responsibility of the agency &

the Department will not entertain any claim. Compensation, Penalty etc. on this account of non

observances of any other requirement of law relevant to his work.

• Agency has to observe all the labour rules & regulations in force.

• The agency has to supply details as per annexure I of all the workers likely to be engaged by

him before start of the work and get it approved by Executive Engineer.

• Firm should also supply three passport size photographs for issuing identity cards to the

workers.

• Dismantled materials shall be returned to the BSNL except those items for which the

replacement is supplied by the agency.

• The BSNL reserves the right to carry out any work at the risk and cost of the agency, if the

agency fails to perform any duty as per the contract.

• The Tenderer must obtain himself at his own expenses all the information necessary for the

purpose of tendering.

• Inspect the site & acquaint himself with all local conditions, means of access to work &

nature of work etc. no claims shall be entertained on these accounts.

• The rates quoted must be full & final, [Inclusive of all charges like fixing / laying of

department materials, making good the damages etc.]

• Nothing extra is payable other than the quoted rates unless specified.

• The contractor shall not sublet the work or part thereof. However, services of specialized

agencies for specific work can be obtained.

• The firm shall maintain the Installation(s) in such a way as to provide uninterrupted working

of AC plant the exchange / Bldg. In case of Ac plant failure of more than 1 hour in a day, the

firm can be penalized if this is on account of carelessness on the part the Contractor. The

decision of EE (E) shall be final.

• The firm at his own cost should arrange the sitting arrangement for the staff engaged by

them. The space, water, Telephone & electricity shall be made available by the Department

at free of cost.

• The BSNL reserves the right to terminate the contract by giving show cause notice of one

month duration at any time during the currency of the contract.

• The BSNL reserves the right to extend the contract for a maximum period of six months at

the same rate & conditions.

• Since the firm will be doing the maintenance and operation of AC plant, responsible &

trained person(s) should be placed round the clock at site who could take initial steps under

emergency situation.

• Firm should have round the contract telephone number. In case of Emergency contractor

and authorized engineer supervisor shall be available at site on short notice from engineer-

in-charge and make efforts to make the situation normal at the earliest.

• A complaint book as per Annexure-II shall be kept upto date at site by the firm and the same

shall be available for checking & verification.

• The staff engaged by the firm shall bear I-Card issued by the firm, while on duty.

• After the contract period is over the Installation has to be duly handed over to the BSNL.

The contractor shall be responsible for any discrepancies vis-à-vis, the status of installation

at the start of work plus any modification carried out during the currency of the contract.




• Any defects, and shortcomings brought to the notice of the department at the time of the

taking over of the site by the contractor from the earlier agency or from the BSNL shall be

the responsibility of the Dept.

PENALTY CLAUSE

• 1.Any damage to the installation(s)/building due to the carelessness on part of firm’s staff shall be the

responsibility of firm and shall be replaced/rectified without any extra cost

• 2.Any accident or damage will be the responsibility of agency and the BSNL will not entertain any,

claim, compensation, penalty etc on this account or on account of non observance of any other

requirement of law relevant to his work.

• 3.If the agency fails to rectify any fault within reasonable time, the department reserves the right to

carry out the work at the risk and cost of the agency. In case the fault is of emergency nature which

may affect the normal functioning of the services and the firm fails to take immediate necessary

action, the work shall be carried out the risk and cost of the firm without giving any notice. The

decision of the EE(E) shall be final

• 4.In case the agency do not engage the minimum staff mentioned in schedule of work recovery shall

be made from his bill @ Rs.405/- person/Shift for AC operator. The decision of the EE(E) Shall be final.

• 5.In case of a major accident/loss on account of negligence on the part of the contractor apart from

the action taken as per Sl.No-1 above the contract shall be terminated and 10% of the estimated cost

shall be recovered. Decision of Superintending Engineer (E) /EE shall be final and binding on the

contractor.

• 6.In case of unsatisfactory performance during this period one Percent (1%) penalty of the bill amount

shall be imposed.

• 7.For repeated unsatisfactory performance during the contract period penalty up to 5% of bill amount

shall be imposed. Decision of Executive Engineer (E) shall be final on this account.

• 8.The firm should remit the service tax and shall be reimbursed on furnishing the original receipt and

the copy of return filed.

PENALTY FOR DEFICIENCY IN SERVICE:

SERVICE SERVICE CONDITIONS PENALTY FOR DEFICIENCY IN

SERVICE

AC units Faults pending more than 48 hours (Affecting the

performance)

Rs. 500/- per day

Note:-

1. In case contractor fails to comply with preventive/ periodical maintenance schedules for AC

units/ services, payment for such services for that particular period will not be made. In addition

penalty of 25% of one month’s bill amount for such units/services shall be imposed.

2. In case of a major accident/loss on account of negligence on the part of the contractor, the

contract shall be terminated and 10% of the estimated cost shall be recovered. Decision of

Executive Engineer (E) shall be final and binding on the contractor.

3. Repair etc. of faulty equipment for which comprehensive maintenance is included, if not done by

the firm, will be got done at the risk & cost of firm, beyond 7 days of continuing failure, without

further notice. The decision of EE (E) shall be final in this regard.

4. Notwithstanding the compensation clause described above, BSNL reserves the right to take

necessary steps for maintenance of the services at the risk and cost of the contractor within

two day’s notice or as decided by the Engineer-in-Charge, depending upon the graveness of




the situation attributed to the contractor. BSNL also reserves the right to carryout scheduled

maintenance activity, if not done by the agency, at its risk & cost.

A. Details to be supplied before starting the work

1. Name of the Agency (with Office

address)

2. Name of the Proprietor

3. Telephone No.(s) of the firm

4. E_mail of the firm

5. Name & Address of the

Supervisor

6. 24 Hours contract No.

7. Particulars of the License/

8. FAX no. of the Firm

B. Details of the Staff to be posted at site

Name & Address Qualification Responsibility

1

2

COMPLAINT REGISTER

Date & Time of

complaint

Officer / Sections

lodging complaint

Nature of

complaint

Date & Time

redressal of

complaint

Acknowledgement of

rectification by complaint Remarks

AIR CONDITIONING PACKAGE UNITS

Part IScope of Maintenance

The scope of maintenance in this contract is carrying out comprehensive

maintenance of packaged type AC plant and its associated items forming part of

AC plant including round the clock operation of the AC plant including on

holidays.

Ensure operations, keeping installation clean and performing preventive

maintenance and attending to emergency breakdown.

Task (Part-III) responding to alarms to avoid serious damage.

Part IITasks to be performed within 15 days

Keeping in mind that operation of system is to be carried out, inspect the

complete system for any shortcoming which may come in the way of proper

operation.

Familiarize with the installation and with alarms & response called for.

Make note of recommended parameters during operation.




Part III Maintenance schedule to be followed

1. As indicated in the maintenance schedule.

2. Main log book in the form required by maintenance-in-charge.

3. Record of time when any break down occurs in a unit and when it is rectified is to be

maintained.

4. The system should be kept in clean and healthy conditions.

Part-IV Materials

1.1 All the materials required for running the plant in healthy condition i/c

Compressors (in case of failure), Refrigerant gas, thermostat, Contactors,

switches, indication lamps, blower fan, condenser fans, MCBs, MCCBs, refrigerant

line, receiver, accumulator, humidistat, isolators, interconnecting cables, wires,

timers, Single phase preventers, Strainers, oil , fan belts , LT Panel, HRC fuses,

annunciation panel, all bolts and nuts & All other items required shall be

arranged by the firm.

Note: The approved makes of the consumables required may be maintained in the stock by the

agency for smooth operation of the plant.

Part-V Special Conditions Relevant To Particular Job / Particular Site

Rewound / cut compressors, rewound blower / condenser motors shall not be used in the

PAC units. The faulty compressors, blower / condenser motors shall be replaced with new one.

Replacements for failed compressors, blower with new one shall have warranty for a period of

not less than one year.

PART VI – Stipulated Inside conditions

The following norms for air conditioning plants are to be adopted and conditions, maintained in

respect of all Electronic-switching equipments.

Temperature : Switch room:23 +/- 3 Deg C DB

: Below the rack (for bottom feed exchanges): 20 +/- 2 Deg C DB

Humidity : RH=45 +/- 15%

Fresh Air : One air change per hour

Part – V Special Conditions Relevant to Particular Job / Particular Site:

Any addition / alteration during the period of contract shall also be maintained by the firm and

nothing extra shall be payable on this account.




Capacity Test-Monthly

Evaporator & Compressor

Inside Conditions during the Tonnage test

Switch Room Temperature DB F :

WB F :

RH % :

HP of the PAC unit being tested :

LP of the PAC unit being tested :

Signature of Operator

Signature of JTO (E) Signature of SDE (E)

S.NO. Parameter Results Remarks

1. Area of the PAC air inlet Grill of

the evaporate in SFT

2. Air Velocity in FPM

3. Air Quantity in CFM

4. Required Air Quantity as per

Agreement

5. Inlet Air Temp DBºF

WB ºF

6. Canvas Air Temp DBºF

WBºF

7. Inlet Enthalpy

8. Canvas Enthalpy

9. Enthalpy difference

10. Specific Volume

11. Total Capacity

Cfm X Enthalpy diff

200 X Sp.Volume

12. Observed Tonnage

a) Sensible Cooling Capacity

1.08 X Cfm X Temp Diff

12000

b) Latent Cooling capacity

(Total capacity – sensible cooling)

13. Evaluated tonnage at design

conditions

To be evaluated by the Engineer-

in-Charge. a) Sensible Cooling capacity

b) Latent Cooling capacity

Name of Work: Operation and comprehensive maintenance of 6nos 7 TR Package AC plant for AXE, EWSD and 4 nos 7 TR

Package AC plant for GSM MSC at TE Mambalam, Chennai. (2016-18)

Contractor EE(E)

29

FORM-12A

MAINTENANCE SCHEDULE – PACKAGE UNITS

TASKS

DAILY

1. Ensure all units are in working order

2. Keep the Installation clean

3. Record measurement of following parameters.

a) Discharge pressure

b) Suction pressure

4. Voltage

5. Current of each unit

6. Belt tension

7. Air quantities

8. Water in Humidification system

Note: Time or break down if any and also rectification and type of fault to be noted.

CHECK FOR

1. Abnormal noise

2. Abnormal heating of any component

3. Vibrations

4. Any Breakage/leakage

CLEANING OF

1. Condenser system - Weekly

2. Fresh Air filter - Weekly

3. Microwave filter - Quarterly

4. Coarse filter on units - Weekly



Contractor EE(E)

30

Maintenance schedule

Monthly Checks (by specialized firm)

1. Leak test of pipe joints

2. Clean all P.U Pre-filters & Micro Filters

3. Check belt tension and alignment of belt drives and tighten if slack

4. Check electrical connections for any abnormality

5. Clean condenser drain water pot

6. Check cleanliness of condenser coil.

7. Check water distribution system

8. Inspect the chart for dates of maintenance

9. Clean internal parts of package unit

10. Tighten the connections against loose joints of terminals.

11. Cleaning of filters

12. Checking of Electrical connections

13. Cleaning of cooling and condensing coil with air pressure.

Quarterly Checks(by specialized firm)

1 Remove rust if it is on any part.

2 Fresh air filters cleaning.

3 Clean internal parts of P.U.

4 Condenser area & refrigerant piping cleaning.

6 Check controls including thermostats.

7 Check electrical contacts and clean them.

8 Check air leakage and rectify.

9 Cleaning LT panel & checking protection & control circuits.

10 Clean condenser and evaporator fan blades.

11 Check functioning of controls and protections.

After occurrence of fault or quarterly for corrosive atmosphere (by specialized firm)

1 Cleaning of contacts with Carbon Tetra Chloride andTrichloro Ethylene.

HALF YEARLY CHECKS (by specialized firm)

1 Lubricating bearings of motors & fans.

2 Cleaning of bus bars & chambers and tightening of nut bolts

3 Checking of ACB's tripping mechanism

4 Earth testing

5 Meggering

YEARLY CHECKS (by specialized firm)

1 Complete servicing of air conditioner including changing compressor oil.

2 Painting of condenser & condenser structure.

Name of Work:

Op

era

tio

n a

nd

co

mp

reh

en

siv

e m

ain

ten

an

ce o

f 6

no

s 7

TR

Pa

cka

ge

AC

pla

nt

for

AX

E,

EW

SD

an

d 4

no

s 7

TR

Pa

cka

ge

AC

pla

nt

for

GS

M M

SC

at

TE

Ma

mb

ala

m,

Ch

en

na

i.

(20

16

-18

)

Contractor EE(E)

31

SITE:

AGENCY:

Design Data to be issued by the Engineer-in-Charge as

per the agreement-Proto approval

EXCHANGE:

Agmt.No:

No of Units to be Operated:

DATE:

Operator

in

charge:

(Name)

Shift -1(____Hrs to____Hrs):

Shri.

Inside

conditions

to be

maintained

DB:

23ºC +/- 3ºC (73.4ºF +/- 3ºF)

AC plant configuration:


Shri.

WB:

__ºC +/-__ºC (__ºF +/-__ºF)

AC Unit Make & capacity:


Shri.

RH:

45%+/-15%

AC Unit Model No:

CFM/Unit:

Time

V o lt s

Tota l

Am ps

SW room temp

Deg F

OMC

Exploitati

on

AC plant

room

Ambient

Temp

No of

units

in

operat

ion

UNIT NO _____

UNIT NO______

Fres

h air

fan

on/off

Alarm

Status

I II

D B

WB

D B

W B

DB WB DB WB DB WB DB WB

Com p-I

Co

mp-

II

Amp

s

Comp

-I

Co

mp-

II

Amps

06.00Hrs

08.00Hrs

10.00Hrs

12.00Hrs

14.00Hrs

Measured CFM for units in Operation

FAULT STATUS

(To be Measured daily)

Time of

Measuremen

t

Time of

Occurance of

fault

Nature & Description of Fault

Action Taken

Fault cleared

at(Time) on

(date)

Signature of

the

Operator

Unit

No.______

CF

M

Hr

s.

Unit

No.______

CF

M

Unit

No.______

CF

M

Signature of JTO(E) with remarks

Signature of SDE(E) with remarks



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TECHNICAL SPECIFICATIONS FOR S/T AC UNITS

SECTION I:

PART I: SCOPE OF WORK FOR AC UNITS

a) Keep all the units in healthy working condition.

b) Attending day to day faults promptly.

c) Carrying out maintenance tasks as mentioned in Part-III.

PART II:TASKS TO BE PERFORMED WITHIN 15 DAYS

Following tasks should be carried out within 15 days.

1) Shall carry out tests as per test schedule before taking over the maintenance.

2) Shall collect information like the telephone numbers of the BTS in charge, JTO(E), SDE(E),EE(E),Fire

service, Supply Company, Local Hospitals, Emergency Services etc. and preserve it in the maintenance

office.

Part III – MAINTENANCE SCHEDULE TO BE FOLLOWED

Monthly

a) Check of air filters & clean them. (However the periodicity may be increased if it is highly polluted).

b) Checking of Electrical Connections

c) Check voltage stabilizer provided with A/C unit.

d) Check for leakage of condition air.

e) Check that fins are clean.

f) Check the window AC control unit.

g) Check for tripping of compressor by thermostat.

h) Check any combing is required in the fins at the back of the unit and other items as per monthly service

report

Quarterly

a) Cleaning /water washing of window unit or condensing unit in case of split AC units/High sensible AC.

Part IV Materials.

a) All the materials required for carrying out maintenance except the following shall be arranged by the firm

at his own cost.

i. Replacement of complete AC unit.

ii. Replacement of complete voltage stabilizer.

iii. Replacement of complete sequence controller/timer.

The contract is for comprehensive maintenance of AC units and the firm shall arrange all materials

including replacement of spares, fans, motors and compressors, Gas etc. at his own cost.



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LISTOFAPPROVED MAKES-BSNLELECTRICALWING

(AS ON 29.02.2016) S. No.

Item Makes

1 Engine Ashok Leyland /Cummins/ Cater pillar /KOEL/ Volvo Penta / Mahindra & Mahindra (up to 200 KVA) /Escorts (up to 30 KVA)/ Eicher (up to 35 KVA)

2 Alternator(Brushless) Crompton Greaves (AL. series) / KEC / Leroy Somer / Stamford/Jyoti Ltd

3 Battery (Lead Acid / Mntc. Free)

Amara Raja / AMCO / Farukawa / Hitachi / Exide/ Prestolite / Standard

4 HV Switchgear (Vacuum Circuit Breaker/SF6 )

Biecco Lawrie / Crompton / Kirloskar / MEI / Jyoti Ltd

5 Transformer (Oil filled

/ Dry type) a) Above 400 KVA

ABB / Schneider Electric /Andrew Yule /

Bharat Bijlee / Crompton / EMCO /Kirloskar / Siemens

b) Up to 400 KVA In addition to above makes, Uttam/ Patson /Rajasthan Transformer and Switchgear

6 Air Circuit Breaker L&T/ Schneider Electric / Siemens

7 MCCB(Ics=Icu) L&T/ Schneider Electric / Siemens

8 SDF units L&T/ Schneider Electric / Siemens/HPL/Havells

9 Power Contactors L&T/ Schneider Electric / Siemens/ Lakshmi(LECS)

10 Change Over Switch HPL / Havells / H-H Elcon

11 Intelligent APFC Relay L&T/EPCOS(Siemens)/ Schneider Electric / Neptune Ducati/Syntron/ABB

12 Bus Bar Trunking/ Sandwiched Bus Duct

Moeller/L&T/Schneider Electric/ABB/ Legrand /Zeta

13 Power Capacitors (MPP/APP)

L&T/EPCOS(Siemens)/ABB/Crompton/ Schneider Electric / Neptune Ducati

14 Digital/ KWHr meter Schneider Electric/ AE/ Digitron / IMP/Meco / Rishabh /Universal/HPL/L&T/ABB/Yokins

15 Cold shrink HT/LT Cable Joint

Denson / 3M(M-Seal )/ Raychem

16 Rubber Matting ISI mark

17 MCB/ lsolator /ELCB/RCCB/ Distribution Board

Crompton / Havells / lndokopp / MDS Legrand / L&T / Schneider Electric/ Siemens / Standard/ABB/HPL

18 MS/ PVC Conduit ISI mark

19 Cable Tray MEM/Bharti/Ratan/Slotco/Profab

20 HT/LT Cables ISI mark

21 PVC insulated copper conductor wire

ISI mark

22 Centrifugal Pump Amrut / BE / Beacon / Batliboi /Crompton / Jyoti / Kirloskar / KSB / Mather & platt / WASP/Grundfos

23 Submersible Pump Crompton/Amrut / BE / Calama / Kirloskar / KSB

24 Motors ABB/ Bharat Bijlee / Crompton Greaves / Schneider Electric / HBB / KEC / Siemens/Jyoti Ltd

25 Fresh Air Fans GE / Khaitan/Almonard/Crompton

26 Starter ABB / BCH / Schneider Electric / L&T / Siemens /

27 Single Phase Preventer L&T / Minilec / Siemens / Zerotrip



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28 GI/MS Pipe ATC / ATL / BST / GSI / ITC / ITS / IIA / JST / Jindal /TTA / Tata/Zenith

29 Foot Valve ISI mark

30 Gate Valve Advance/Audco/Johnson Controls / Zoloto /Annapurna

/ Fountain /Kirloskar / Leader / Sant / Trishul

31 Compressors Carrier/Emerson copeland/York/Danfoss

(for chillers only)

32 Resin Bonded Glass

wool

Fibre Glass / Pilkingston / UP Twiga

33 Expanded Polystyrene BASF(India) Ltd.

34 Gauge Feibig / H.Guru / Pricol

35 Controls FLICA / Honeywell / Indfoss / Penn- Danfoss / Ranco / Ranutrol / Sporland

36 Fine Filters Anfiltra Effluent / ARW / Athlete/ Airtake / Dyna / Kirsloskar/ Puromatic/ Purafill/ Purolator / Tenacity

37 GI Sheet HSU Jindal / National / Nippon Denro / Sail / Tata

38

Heat Detector Appollo / Chemtron/ Edward / Fenwal/ Hochiki / Nitton /System Sensor/ Wormald/Honeywell Essar/Notifier

39 Ionization Detector Appollo / Cerebrus / Edward/ /Fenwal / Hochiki / Nitton / System Sensor /Wormald

40 Photo Electric Smoke Detector

Appollo / Cerebrus / Edward / Fenwal/ Hochiki / Nitton / Wormald /System Sensor

41 Fire Panel (Microprocessor

based)

Agni Instruments / Agni Devices/ Aruna Agencies / Carmel Sensor / Ravel Elect. / Honeywell Essar /

Notifier / Navin Systems

42 Sprinkler/ Hose Reel &

Hose Pipe

ISI mark

43 Fire Extinguisher ISI mark

44 Lift OTIS, Kone, Mitsubishi , Schindler, Johnson, Thyssenkrupp Elevator(India)

NOTE: 1. The accessories such as CT/PT/measuring instrument/relays provided by approved make

in respect of Transformer/HT Panel/DG /AC Package Units as supplied by approved manufacturer along with the equipments are also acceptable in addition.

2. Any other makes which are approved by BSNL CO up to the last date of sale of tender can also be used in this contract.



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LIST OF INDIAN STANDARDS

I.S.277 Galvanized steel sheets.

I.S.325 Three Phase Induction Motors

I.S.655 Metal Air Ducts

I.S.732 Code of Practice for Electrical Wiring and fittings for Buildings.

I.S.778 Gun Metal Gate, Globe and Check Valves for general purposes.

I.S.900 Code of Practice for Installation and Maintenance of Induction Motors.

I.S.996 Single Phase small AC and Universal Motors.

I.S.1239 Mild Steel Tubes, G.I. Pipes, Tubular and other wrought steel fittings.

I.S.1248 Direct Acting Electrical Indicating Instruments.

I.S.1520 Horizontal Centrifugal Pumps for clear, cold and fresh water.

I.S.1554 PVC Insulated (heavy duty) Electrical Cables

(Part-I) for working voltages upto and including 110 volts.

I.S.2372 Timber for cooling towers.

I.S.2516 AC Circuit Breakers.

I.S.2592 Recommendation for Methods of Measurements of Fluid flow by

means of Orifice Plates and Nozzles.

I.S.1822 Motor Starters of Voltage not exceeding 1000 volts.

I.S.2208 HRC Cartridge Fuse – Links upto 650 volts.

I.S.3589 Electrically welded steel pipes for water, gas and sewage.

I.S.3624 Bourden Tube Pressure and Vacuum Gauges.

I.S.4047 Heavy Duty air break switches and composite units of air break

switches and fuses for voltage not exceeding 1000 volts.

I.S.6392 Steel Pipe Flanges.

I.S.7403 Code of Practice for Selection of Standard Worm and Helical Gear

Boxes.

I.S.8148 Specification for packaged air conditioning.

CPWD General Specifications for Heating, Ventilation &Air conditioning (HVAC)-2004

IMPORTANT NOTE

All references to I.S.I. appearing in this specification may be read as Bureau of Indian Standards, Latest amended

versions.

LIST OF SAFETY STANDARDS

I.S.618 Code of Practice for safety and health requirements in Electrical and

Gas Welding and Cutting Operations.

I.S.659 Safety code for Air Conditioning.

I.S.660 Safety code for Mechanical Refrigeration.

I.S.3016 Code of Practice for Fire precautions in welding and cutting operations.

I.S.3210 Code for Safety procedures and practices in Electrical works.

I.S.3696 Safety for Scaffolds and Ladders.



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PROFORMA OF SCHEDULES

(Operative Schedules to be supplied separately to each intending tenderer) SCHEDULE ‘A’ Schedule of quantities : Attached SCHEDULE ‘B’ Schedule of materials to be issued to the bidder: Nil SCHEDULE ‘C’

Tools and plants to be hired to the bidder: Nil SCHEDULE ‘D’ Extra schedule for specific requirements/documents for the work, if any: Nil SCHEDULE ‘E’ Schedule of components of Materials, Labour etc. for escalation: Nil SCHEDULE ‘F’ Reference to General Conditions of contract :

Name of work:

As per NIT notification page Estimated cost of work:

Earnest money:

Security Deposit and performance Guarantee

General Rules & Directions: Officer inviting tender: Executive Engineer (E)

Electrical Division-III

Chennai Definitions:

2(v) Engineer-in-Charge Executive Engineer (E), ED-III, Chennai

2(vi) Accepting Authority SE (E), BSNL Electrical Circle -II, Chennai

2(x) Percentage on cost of materials

and labour to cover all 10% (TEN)

over heads and profits

CLAUSE 5

Time allowed for execution Twenty Four Months

Authority to give fair and reasonable

extension of time for completion of work: SE (E ), EC-II, Chennai

Competent Authority for deciding reduced rates: SE (E ), EC-II, Chennai

Clause 25

Competent authority for conciliation: SE (E) not in-charge of the work.



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BSNL EW-8 Bharat Sanchar Nigam Limited

Electrical Wing

Electrical Division: III, Chennai Sub Division: II, Chennai

1. I/we have read and examined the notice inviting tender, schedule, specifications applicable, Drawings & Designs, General Rules and Directions, Conditions of Contract, clauses of contract, special conditions, Schedule of Rates and other documents and Rules

referred to in the conditions of contract and all other contents in the tender document for the work.

2. I/We hereby tender for the execution of the work specified for BSNL within the time specified, schedule of quantities and in accordance in all respects with the

specifications, designs, drawings and instructions and other documents and Rules referred to in the conditions of contract and all other contents in the tender document for the work.

3. I/We agree to keep the tender open for ninety (90) days from the due date of submission thereof and not to make any modifications in its terms and conditions.

4. If I/We, fail to commence the work specified, I/We agree that the said BSNL shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money absolutely and the same may at the option of the competent authority on behalf of BSNL be

recovered without prejudice to any other right or remedy available in law out of the deposit in so far as the same may extend in terms of the said bond and in the event of deficiency out of any other money due to me/us under this contract or otherwise.

5. Should this tender be accepted, I/We agree to execute all the works referred to in the

tender documents upon the terms and conditions contained or referred to therein and to carry out such deviations as may be ordered up to maximum of percentage mentioned in clause 12.3 of the tender form and those in excess of that limit at rates to be determined in accordance with

provisions contained in clause 12.2.

6. I/we agree to furnish to BSNL, Deposit at Call receipt/FDR/ Bank guarantee of a

Nationalized/ Scheduled Bank for an amount equal to 5% of the of the contract value in a standard format within two weeks from the date of issue of award letter. I/We agree to keep the performance bank guarantee valid as per the BSNL terms and conditions.

7. I/We hereby declare that I/We shall treat the tender documents drawings and other

records connected with the work as secret/confidential documents and shall not communicate information/derived therefrom to any person other than to whom I/We am/are authorized to communicate the same or use the information in any manner

prejudicial to the safety or interest of BSNL.



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Signature of Witness (required in the case of bidder’s thumb impression is given by

the bidder in place of signature) Occupation of Witness :

(Signature of bidder ) (Name & Postal address)

Seal of Bidder

Date:

Acceptance of Tender

The above tender (as modified by you as provided in the letters mentioned hereunder) is accepted by

me for and on behalf of BSNL for a sum of Rs. ______

(Rupees_________________________________________________________ )

The letters referred to below shall form part of this contract Agreement

a)

b)

For & on behalf of BSNL Dated Signature :

Designation :