BSBPMG402A Apply Time Management Techniques

Apply TimeManagement Techniques

Unit Guide

Certificate IV in Project Management 17871Qualification Code BSB41507

Unit Code BSBPMG402A

BSBPMG402A Apply Time Management Techniques

BSBPMG401A Apply Project Scope Management Techniques

BSBPMG402A Apply Time Management Techniques

BSBPMG403A Apply Cost Management Techniques

BSBPMG404A Apply Quality Management Techniques

BSBPMG405A Apply Human Resources Management Techniques

BSBPMG406A Apply Communication Management Techniques

BSBPMG407A Apply Risk Management Techniques

BSBPMG408A Apply Contract and Procurement Procedures

Units of Study – Certificate

Units in the Certificate IV of Project Management

BSBPMG402A Apply Time Management Techniques

Apply Time Management Techniques

On completion of this unit you will –

– have the skills and knowledge required to assist with project scheduling activities

– be able to assist with monitoring of the agreed schedule

– understand how to evaluate the effectiveness of time management processes for a project

• This unit is Ungraded which means that you will be found Competent or Not Yet Competent based on the completion of the assessment activities and the evidence of competency provided.

BSBPMG402A Apply Time Management Techniques

Elements of Competency

• Each unit of study is composed of elements of competency

• Apply Project Time Management Techniques comprises 3 elements of competency –

1. Assist in the development of project schedules

2. Apply agreed schedules

3. Participate in assessing time management outcomes

• Elements of competency are further broken down into performance criteria, these can be found on the next slides

BSBPMG402A Apply Time Management Techniques

1. Assist in the development of project schedules

1. Contribute, within delegated authority, to determining the duration and effort, sequence and dependencies of tasks to meet project objectives

2. Use project scheduling tools and techniques to help establish and integrate planned time management aspects of the schedule, resource allocation and financial requirements

3. Contribute to the agreement process and communication of the schedule to the client and other stakeholders

BSBPMG402A Apply Time Management Techniques

2. Apply agreed schedules

1. Use techniques to measure, record and report progress of activities in relation to agreed schedules and plans

2. Record variance between actual and planned progress and report to others for remedial action

3. Contribute to forecasting the impact of changes on the schedule and to the analysis of options

4. Implement agreed changes to the schedule and update plans as directed to accommodate changing situations throughout the project

BSBPMG402A Apply Time Management Techniques

3. Participate in assessing time management outcomes

1. Provide assistance in the review of project outcomes to determine the effectiveness of time management tools, techniques and approaches used

2. Report scheduling and time management issues and responses to project manager for application in future projects

BSBPMG402A Apply Time Management Techniques

• One of the critical elements of competency for this unit of study is the use of project scheduling tools

• MS project is the most common and easily available project scheduling tool

• As part of completing the Certificate IV in Project Management you are required to attend a one day tutorial for MS Project

• Attendance is compulsory and you will learn how to construct project schedules using MS project, including –

Construction of the WBS

Activity scheduling and interdependencies

Baselining and Critical Path

Resource and cost allocation to activities

Schedule Reporting

Scheduling ToolsCompulsory MS Project Tutorials

BSBPMG402A Apply Time Management Techniques

Scheduling ToolsCompulsory MS Project Tutorials

• The MS Project Tutorials are held on one Saturday

• You will be required to attend Crows Nest College – 149 West Street, Crows Nest from 9am to 4pm

• Refer to your Course Delivery Schedule for the dates

• Contact your Course Facilitator if it is not possible for you to make arrangements to attend these tutorials

BSBPMG402A Apply Time Management Techniques

Scheduling ToolsAlternatives to MS Project Tutorials

• If you are already competent in the use of MS Project or other project scheduling tools, then you can apply to your Course Facilitator for recognition of prior learning

You will need to provide evidence of competency in the form of completed MS Project Schedules

Concepts covered must include interdependencies, critical path, baselining and ‘actual versus planned’ schedule reporting

Formal attestations as to competency are required from the Learner and a workplace supervisor

Samples of work product must be submitted

Alternatively, dated certificates and topic lists from previous course attendance can be provided

BSBPMG402A Apply Time Management Techniques

Scheduling ToolsAlternatives to MS Project Tutorials

• If you are unable to attend the MS Project Tutorials, then you will need to attend an alternate course at your own expense

You will need to provide evidence of course attendance and completion, including dated certificates and topic lists

The course could cover MS Project or an alternate and comparable scheduling tool

Concepts covered must include interdependencies, critical path, baselining and ‘actual versus planned’ schedule reporting

Formal attestations as to competency are required from the Learner and a workplace supervisor

Samples of work product must be submitted Attendance MUST occur during the 20 week course

delivery timeframe for the Certificate

BSBPMG402A Apply Time Management Techniques

Associated Readings

• Mandatory –

• PMBOK Chapter 4 - 4.1, 4.2, 4.6

• PMBOK Chapter 6 – 6.1, 6.2, 6.3, 6.4, 6.5, 6.6

• Recommended – Learning Guide 1 – Define Project, page 12

Learning Guide 2 – Develop Project Plans, pages 6, 18 and 19

Learning Guide 3 – Administer & Monitor Project, pages 8 to 12

Learning Guide 4 – Finalise Project, page 6

Learning Guide 5 – Review project, pages 2 to 5

BSBPMG402A Apply Time Management Techniques

Learning and Assessment Activities

Forums - during weeks 5 and 6

Activity RelationshipsProject Scheduling Tools & Techniques

Quiz – due week 6

Project Scope

BSBPMG402A Apply Time Management Techniques

Team Assignment Criteria

Team AssignmentComponents

Marks Basic Competency Higher Competency

Work Breakdown Structure including deliverable/activity duration (start and end dates) and interdependencies

5 Basic WBS presented in Excel or a tableHigh level deliverables and activities includedSome interdependencies are indicated

Detailed WBS in MS ProjectPhases broken down into detailed deliverables and activities with appropriate indentationInterdependencies on all activities

Baselined Gantt chart indicating the critical path

5 Basic Gantt chart Report showing critical path

Detailed Gantt chartReport showing critical path and the duration

Explanation of the tools and techniques used to estimate the activity durations and timelines

10 Basic understanding of tools and techniquesAt least two estimating methods used

Advanced understanding of tools and techniques More than two methods used and experts consulted

Total 20 13 to 16 17 to 20

BSBPMG402A Apply Time Management Techniques

Best wishes for your studies

Crows Nest TAFE and the

Business and Commerce Business Line of the

Northern Sydney Institute

wish you success in your studies!