BRON-HO Agile and more

Wiebe Buising

Monique van der Geest

EUNIS 2015, June 11

Pleased to meet you

Wiebe Buising

• Independent consultant in the field of education and ICT

• Programme manager BRON-HO on behalf of the ministry of

Education, Culture & Science

Monique van der Geest

• The Hague University of Applied Sciences, Head Unit Enrolment &

Information

• Delegate on behalf of Dutch Universities of Applied Sciences in the

project BRON-HO

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Programme

• Higher education in the Netherlands

• Why the BRON-HO project

• Planning of the project

• Project organization and method

• Efforts and commitment of the educational institutions

• Lessons learned and success factors

• Questions

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Higher Education in the Netherlands

• Binary HE-system:

• 14 research universities: 240,000 students

• 37 universities of applied sciences: 450,000 students

• Ministry of Education, Culture & Science

• DUO (executive agency of the ministry of EC&S)

• Studielink (central student registration portal)

• App. 10 software suppliers Student Information

Systems (SIS)

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Why the BRON-HO project

• From the point of view of the government:

• implementation of a law

• replacing a 30 years old register with a new register (BRON-HO)

• replacing batch exchange by XML-messages

• From the point of view of the educational institutions:

• improving the (total) process of enrolment of students and

determination of funding of institutions

• supporting this process with web services, 24/7

• reduction of administrative burden

• improvement of data quality and services to students

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BRON-HO supports the complete chain of enrolment

• Identification & verification student

• Delivery & verification previous eductional data

• Determination type and amount of tuition fee

• Enrolment

• Registration of degrees

• Determination of funding per enrolment /degree

• Termination of enrolment

• Annual cycle of enrolment and funding

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Enrolment chain

SIS C

SIS B

SIS A

Identification and verification

Enrolment

XML

XML

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Registration of degrees

Determination of funding

Planning BRON-HO

Preparation • Master plan • Product backlog • Architecture

30-3-2011

Software development

• Sprints Design Build Test

30-4-2012

Testing

• Chain test • Field test • Conversion test

30-4-2013

Implementation

• Data conversion • Implementation • Connecting to BRON-HO

30-11-2013

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Project organization / governance

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Management platform

Project group

Work group: technical

-Ministry of ECS

-DUO

-Studielink

-Educational institutions

-Ministry of ECS

-DUO

-Studielink

-Educational institutions

-Educational institutions

-Studielink

-DUO

-Software suppliers

-Ministry of ECS

Work group: functional

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Scrum-team Softeware supplier 3

Scrum-team Software supplier 2

Scrum-team DUO2

Scrum-team Software supplier 1

Scrum-team Studielink

Scrum-team DUO1

Educational institutions

Ministry of ECS DUO

Stakeholders

Product Backlog

Product Owner

Efforts at the HE-institutions

• Project plan per university

• Input in functional and technical workgroups

• Testing of software functionality

• Implementation:

• Conversion of data

• Modification of processes and instructions

• Adaptation of functional and technical support

• Training staff

• Communication

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Lessons learned

Don’ts

• Changes in law

• Slow decisions on unclear regulations

Do’s

• Commitment of all stakeholders

• Competent & experienced project managers

• Project approach

• Short lines of communication

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Questions?

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