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British Judo Association Hampshire County Annual General Meeting

Tuesday 14th May 2013

Students Union, Winchester University, Winchester

Present:

A Tremlett P Sexton F Prudence P Powell S Lansley P Beard L Wicks M Thompson V Kelly C Doherty D Hopkin L Stringer S Lee P Hamilton D Murphy B Andrews B Cox

Ref Co-ordinator Welfare officer Hollywater Crofton Crofton BJA Solent University Winchester College AWE BJA Gosport JC AWE Fleming Park Summit JC Budokan Shin Gi Tai Martial Arts Academy Fleet and Frogmore

1. Apologies: - Jill Ryan – Meon Cross School, Gary Evans – Ringwood Judo club , Len Dunce – Summit Judo club. 2. Minutes of 2011 AGM were read through and it was agreed they represented a true account of that meeting. The minutes of the 2012 AGM were not available. 3. Reports from Officers: - Treasurer: - Valerie Kelly – Proposed Peter Powel, Second Derek Hopkins See page 8 for financial report.

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Coaching cordinator:- Derek Hopkins – Proposed Andy Tremlett , Second Marc Thompson

Hampshire BJA 2013 AGM coaching report Since last years AGM there have been 7 Coach revalidation events. Hampshire ourselves held two the first at the end of May on BJA Mon and Kyu Syllabus and the second for Special Needs Judo on October. Both were well attended and well received. I met with Chris Doherty (our RTO), Sam Dunkley (RTO for the rest of the Southern Area) and Peter Beard (Development Officer for Hampshire and the South West) in November last year and put together a preliminary structure together (all the other county coaches and the Southern Area Technical Officer were invited, but did not turn up), but most of the timetable was put on hold to see what the funding changes would be in the BJA. I would like to continue to hold 2 per year where convenient, however this may begin to conflict with the new Coach revalidation rules where certain BJA courses are graded for the coaching level that are expected to be completed in the relevant timescales. I will be talking to Chris Doherty to coordinate with him.

Date(s) Activity/Venue Coaches

Comments Senior Female

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27/05/2012

UKCC level 1 Course Aldershot 6 1

27/05/2012 Coach Revalidation (BJA

Syllabus) (Alton)

27 6 Tutor: Derek Hopkins

24/06/2012 UKCC level 1 Course Aldershot

Assessment Day

6 1

01/07/2012 Coach Revalidation (BJA

Syllabus) Guernsey

8 Channel Islands

23/09/2012 Coach Revalidation Special

Needs Judo (Summit JC)

22 5 Organiser Peter Powell – Tutor Ian Rose –Ron

Cleere

21/04/2013 Coach Revalidation S&C & Judo

Flexibility (Winchester)

10 3 Tutor:Sam Dunkley

06/05/2012 Ju-No-Kata 21 Tina Penfold (Fort Purbrook)

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Competitions coordinator: - Lance Wicks – Proposed Marc Thompson , Second Simon Lee

Introduction: As the acting Competitions Organiser this report shall cover several elements My role has only started as of late 2012, although I was involved in events prior to this that were not part of my role at the time, I include them here also however. Events Held: 2012: June: Team Championships Trial (3rd trial) Hampshire Games Aldershot October: Team Championships Event #1 November: Team Championships Event #2 December: Team Championships Event #3 2013: February: Team Championships #4 March: Team Championships #5 Hampshire Championships (Closed) April: Team Championships #6 (final) Overview: Since taking on this role I have found it very challenging. We previously had lost momentum and held few events each year. We had no calendar of events and no forward planning. All competitions work was carried out by Nicky and Paul Sexton in isolation and with their resignation Steve Lansley valiantly tried to take on that role along with his Grading Coordinator role. This was not viable and he stepped down and I took post on in 2012. Immediately prior to and since taking post I have implemented several items: 1. A competition calendar. 2. Team Championships. 3. Competitions Team. The Competition calendar was created in collaboration with Southern Area and BJA H.Q. This however has not prevented events being scheduled over our dates. This is the nature of our environment and although it poses difficulties it is not a large issue as my focus is on events for Hampshire. The biggest issues it causes is that it draws away officials from our events and we have a lack of officials which is made worse when some are attending events outside of Hampshire. We should continue to include BJA and Southern Area in our emails and planning. The Team Championships has been a large success, the format is popular and flexible and is bringing new players, new officials and new faces into Judo. The support of Hampshire County Council and SportSolent has been essential to it’s success. The support of Peter Beard our Regional Development Officer has been vital to the development and successful implementation. The competitions team has not been a success, after an initial positive result with people outside the committee becoming interested it slipped into being something that was for committee members and lost momentum.

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The Hampshire Championships was held and was a success, although not without problems. Given the inexperience of the organisation and the added challenges of not being able to use Mountbatten Centre etc, it was a bigger success than was perhaps apparent from the outside. Overall, this has been a good period in the history of competition delivery in Hampshire. In the past year (not including May 2013) we have held nine events. This is a huge increase on prior years and more than double what Hampshire traditionally has offered to clubs and players. Plans for the future: Increasingly it is clear that traditional large events are not feasible. Nor is the traditional model of the competition organisers doing everything on their own. As a county it is my feeling that we need to continue to explore new formats. We have received hugely positive feedback for the Hampshire Games work we have done. Specifically the holding of small participation events across the county in local authority areas. The Team Championships has been well received and is working very well at senior level, at Junior level it did not start as well but has been improving since being moved from Winchester to Southampton. We have held two larger events (Hampshire Games and Hampshire Closed), these have had mixed feedback. To this end it would seem prudent to focus our attention on the smaller events and make them even better. We should expand our team of officials and volunteers so we do not need to rely on the same people all the time. We should also expand where we hold events so that they are spread across the county. We must be conscious that we are competing with other sports and that other sports provide many more opportunities for competition than we do. We have made large strides to addressing this lack over the past year and hope that we will continue to grow and provide more events in the following year. Since becoming involved in the committee and events, I have gained a new understanding for the pain of the post. As a county we have not been good at supporting the competition organiser. This has improved in the time I have been involved, but needs to continue to improve. I have also become very aware of the lack of participation in competition by a majority of clubs and by players. We have a sport where somehow a minority of participants participate in the sport itself. This lack of experience in competition is showing itself in the way players develop and the attitudes of clubs and coaches. Competition is a fundamental part of Judo, introduced by Kano himself. We need to get people out and playing the sport that we all love. Coaches need to gain experience so they can learn from how their players perform and assist in their development. More participation will also allow some of our coaches to refine their approach as I have seen some very poor coaching practice and results over the past year. Mostly caused by coaches and players being isolated in their clubs and not being able to enjoy the sport as it is meant to be enjoyed. Table Official’s Report Hampshire are still lacking in Table Official numbers as has been seen in recent competitions. The shortfall has been made up with Officials from other counties and areas and also (as always) the goodwill of those taking part. We continually ask for new volunteers and are looking at ways to encourage people to come forward. This year Fiona Prudence from Osaka passed her Time Keepers examination and has already assisted

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at events in Sussex and Hampshire Paul and I would like to thank all the volunteers for giving up their time to make events the success they are. We are regularly complimented on the events at Hampshire and that can only be due to the hard work that is put in by those small numbers of people.

County Coach: - Danny Murphy – Proposed Paul Sexton , Second Andy Tremlett

2012/13 AGM Hampshire Report Danny Murphy Squad Manager 1.1 Squad Selection. 1.2 Badges. 1.3 Training. 2.0 Inter-Counties Report. 3.0 Financial Report. fig. 1 2012/13 Training Attendance 1.1 Inter-Counties Squad Selection. Previous selections has been based upon criteria as previously publicised, the basic premiss being that the collection of competitive data available via the BJA (results) aids myself in building a player profile with the aim to bring together the best teams available subject to age/weight & national commitments, this process relies heavily on club coaches and effective communication between all concerned whilst also taking a considerable amount of time in organising. On reflection I feel I need to review this policy and would like to propose that future selections for the inter-counties should be based solely on the results of the Hampshire Closed, each gold medallist will be automatically selected and expected to represent the area, for this strategy to be effective whilst minimising player concerns including weight management and eligibility(age) it will be necessary to schedule the Hampshire closed as near to the Inter-counties as possible. I feel this change in selection policy will help re-enforce the kudos of the Hampshire closed and the importance Hampshire Area places upon both events whilst making it an easer process for all to follow. 1.2 Badges The promotion of the new Hampshire badge at the closed was unfortunately delayed due to manufacturing issues and as a consequence many have still yet to receive their award, please attend either area training or mass randori sessions and I will present you with your badge. Future badges will be awarded to gold medalists at the closed and team representatives at the inter-counties. 1.3 Training Squad Training I would like to start by thanking both Winchester college and Mark Thompson for their continued support in hosting area training a great facility with a permanent

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matted area with showers, player support at these sessions has been consistent since the last report. Mass Randori (April) Was a great success both at junior and senior level, very lively atmosphere due to a capoeira class running along side (not planned), a great turnout looking forward to organising future sessions subject to football schedule. Train with a Champion (October) We had a great opportunity to train with Olympic and World Champion Maki Tsukada unfortunately this was not capitalised upon, those of whom did attended had a great afternoon of judo followed with a QA session and photo opportunities. Mat-side Rules: Andy Tremlett (March) Andy Tremlett delivered an update on competitive rules, which was well attended by juniors unfortunately not so by seniors. 2.0 Inter-Counties Report Results: Women Bronze, Men Gold, Boys & Girls both Bronze. Firstly let me start by congratulations all teams whom fought very hard displaying some inspirational judo as Paul Sexton said to me "The results do not reflect the tight score lines" for some this was their first competition, team events are vital in introducing players to the environment and stresses of competition, helping to build player confidence aiding in the transition from area to national level events. I would like to thank all those of whom supported Hampshire Area, in particular Pat Clark (Gosport Judokwai) whom helped manage the teams as a consequence this was a much smoother operation compared to last year. I would also like to thank female juniors Kiera Thompson and Jade Heart (U48/52) whom competed in the senior section (and juniors) after a last minute decision by the organisers to allow juniors to compete alongside senior women, at one stage after beating both Surrey & Sussex Hampshire women were in position to fight for gold, unfortunately all teams got the same results so it came down to scores which placed them back into 3rd position. There were last minute shortages in junior boys team, thanks to Pat Clark from Gosport Judokwai we were able to fill the gaps and were able to enter a full team, whist the girls also had a full team with the last remaining space O70 filled by Eleanor Stephens whom just took her suit along in the off chance, great spirit many thanks. Men were short of an U60 player, but their overall performances were consistent displaying some great professionalism, thanks to James Hendin whom is making great headway in the transition from junior to senior ranks. A big thank you to all the reserves whom actually turned up! Other business, Phew! Shield found, Car parking was a concern with only 4 hours of parking, I don't think anyone got a ticket?

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Referee Report : - Andy Tremlett – Proposed Val Kelly , Second Lynn Stringer

Referee Report 2012/2013 Current state: 10 senior referees & 3 junior referees Courses run: AWE in Mar-2013 - 3 new senior referee & 7 new junior referees (2 seniors and 3 juniors from Hampshire). Another course planned for later in the year Workshop: new rules workshop Southampton in April. It should be noted that the new rules are still being trialled – trial phase to end in Aug (Rio) Club Visits: none this year. Last year was a bit difficult for Hampshire due to cancelled events. But we have a strong calendar this year and if we don’t cancel events and we create a calendar of events for the following year by end of October, we should be able to start getting more referees coming from outside Hampshire which

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will allow us to run bigger events. With people travelling from outside area to attend our referee course and with this course being run so soon after the southern area referees course (17 seniors and 29 juniors) it appears that this is something that people want. The problem appears to be keeping referees once they become qualified. Hampshire is slowly becoming more self-sufficient but we always need more referees. Anyone interested in becoming a referee or to run a session covering rules please contact Andy Tremlett. Finally, I would like to thank Mike Stephens for taking on responsibility for calling referees to our events. Andy Tremlett (referees@hampshirejudo.org.uk).

Table Officials coordinators Report : - Lynn Stringer – Proposed Paul Sexton , Second Val Kelly

Table Officials’ Co-Ordinator Report 2012-2013 During the past year Hampshire officials have supported various events in the county. These events include 7 Hampshire Team Championship events, the Hampshire Closed and 4 Hampshire Kyu and Dan Gradings. After last years’ Time-Keeping course the county is now able to supply Hampshire Time-Keepers for most of our events; however, we still struggle to supply sufficient officials of Competition Recorder level. Until recently I was the only qualified CR in the county, Fiona Prudence has now qualified so things are improving. I have just discovered that one of our senior examiners was a Senior Recorder in 1995; he has indicated that he is interested in re-validating this qualification. I will be following this up shortly. Congratulations go to Nicky Sexton who is now a fully qualified Competition Controller; she joins her husband Paul Sexton and Andy Grand who are our other CCs. Andy Grand is mainly involved with Surrey Police although resident in Hampshire. Due to work commitments he isn’t always available, but is willing to help when possible. Andy acted as Tournament Director at the recent Hampshire Closed; and supplied valuable post-event feedback to our new team who were running their first big competition. We were due to run another Time-Keeper training day at the beginning of March. This course unfortunately had to be cancelled due to a last minute work schedule change for our trainer, Paul Sexton. I am trying to find out who is actually qualified to lead a training course for Competition Recorders as it is my aim to increase the number to a minimum of 5 qualified CRs in the county. We have another training day scheduled for 20 July; I would like this to be a course for CR/SRs if possible. Some of our officials, myself included, recently attended a very enjoyable Special Needs judo training day at Basingstoke. The event had visiting players from the Bristol area; they have very kindly invited us to attend a similar training day near Bristol. We were shown some of the different considerations which have to be taken into account when officiating for Special Needs. This training, for both table officials and referees, is in preparation for the Special Needs Championships on 19th May.

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Future plans include running a combined training weekend on Jersey for both Table Officials and Referees. We are also going to look at ways of ensuring the prompt payment of expenses to officials attending Hampshire events. The committee’s plan to fix dates for Hampshire events for the following year by September/October will be a great help when calling officials from both Hampshire, and where necessary additional help from outside of the county. Lynn Stringer Table Officials’ Co-Ordinator Hampshire Judo 23 April 2013

Gradings coordinators Report : - Fiona Prudence (acting) – Lynn Stringer , Second Marc

Thompson Dates for 2013 and 2014 gradings have been booked with the current host club, AWE. The dates for 2013 have been added to the Hampshire and Southern Area website, we are still experiencing difficulties getting the dates added to the British Judo Association website (most recently emailed 17th April 2013). The dates have now been added to the BJA Website, unfortunately this was after the April grading. Numbers in February were unfortunately low, however two 1st kyu men were successful in completing their points. April grading - a slight improvement in the numbers attending the grading ( 12 in total). There were also two 1st kyu candidates who were successful in completing their points, one with their theory complete the other who was successful in passing their theory on the day. All the documents relating to the grading have been updated and are now in use. These documents have been agreed with the senior examiners coordinator and then added to the county sky drive. All officials attending gradings are offered expenses, not all claim them. First Aid - First aid cover has been booked with St John Ambulance for all 4 gradings. Host Club - It has now been established and documented what the host club will provide for each of the gradings. A big thank you to the Host Club for providing the facility and support for the Gradings, this is as always very much appreciated. The thanks also goes to all officials who have helped set this up and for running the gradings on behalf of Hampshire Judo. Fiona Prudence Grading coordinator (acting)

Special Needs Coordinators Report (Fiona Prudence) Report given by Bryan Andrews

Discussed the actions during the course of the year and the challenges ahead

Monthly sessions had gone well, but numbers were low

Need to encourage wider participation

Upskill coaches and take away fear of coaching SN players

Work with SN Support groups

Look to get direct contact with players

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Outline of Fiona’s future plans was provided

Phase 1

Monthly training sessions for all those with special needs within Hampshire.

Arrange for guest coach(s) for sessions.

2 competitions a year as part of the Hampshire calendar.

Include competition practice for the players, referees and table officials before each competition.

Work with parent support groups and other external groups to promote and support the monthly

sessions.

Look into any possible funding avenues from working with the external groups.

Contact with players, parents and clubs to develop the sessions and increase the numbers of those

participating.

Organising a contact list for the players, parents and clubs and forming a bridge between the clubs and

the HJA. To include possible visits to clubs and promoting the SN practices to support and encourage

coaches to attend the events.

Phase 2

In addition to continuing with all of phase 1, start to become inclusive with the mainstream training

sessions.

If available arrange with the relevant coordinators, for referee and table officials course specifically

for special needs events.

Phase 3

Start including Special Needs competitions into mainstream competitions, such as the county closed

and split grade.

-To run side by side competitions instead of separate competitions.

Chairs Report : - Paul Hamilton) – Andy Tremlett , Second Lynn Stringer

See Appendix A

Revised Constitution : - Paul Hamilton) – Peter Powell , Second Marc Thompson

The revised constitution was voted on and carried unanimously by all

Nominations for positions on Executive Committee

Nominations received Chairman: Paul Hamilton was the only nomination as chair person and seconded by New Forest Park. This was carried unanimously

Correspondence:-

None

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Any Other Business:-

Fiona Prudence confirmed resignation. The committee thanked Fiona for her input into the Special Needs and Grading role The Committee thanked Lance Wicks for the work and efforts in competitions role.

Meeting closed 9.35pm

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HAMPSHIRE COUNTY JUDO ASSOCIATION YEAR ENDING 31

st MARCH 2013

Tuesday 21st May 2013

TREASURER’S REPORT:

Starting balance for the year 1st April 2012 £08,645.97 CREDITS:

Total credits for the year 1st April 2012 – 31st March 2013: £07,658.95 This includes extra money in the form of: Grant monies from Hampshire County Council:

Total: £04,000.00 ITEMS PURCHASED FROM GRANT MONEY IN 2012 – 2013:

Team Strides Medals & Ribbons: £00,560.26 Judo Score Boards: £00,472.00

Total: £01,032.26 DEBITS: Total debits for the year 1st April 2012 – 31st March 2013:

THE CURRENT BANK BALANCE IS: £10,946.35 COACHING COURSES FOR THE YEAR 1st APRIL 2012 – 31st MAY 2013: We have had two coaching courses for the year 1st April 2012 – 31st May 2013.

Hire of Alton Judo Club Sunday 27th May 2012 £00,158.70 Derek Piears fee: £00,050.00 Derek Hopkins fee: £00,050.00

Total: £00,258.70 Hire of Summit Judo Club 23rd September 2012 £00,097.50

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Ian Rose fee: £00,125.00 Ron Cleere fee: £00,145.00

Total: £00,367.50 Grand Total: £00,626.20

UNCASHED CHEQUES: There have been no uncashed cheques this year. This concludes my financial report for the year 1st April 2012 – 31st May 2013.

Val Kelly

(Treasurer for Hampshire Judo)