V12022018 (last updated by Admissions on 12/02/2018)

Brisbane Boys’ College

International Student

Entry Requirements

and Policies Handbook

T H E P R E S B Y T E R I A N A N D M E T H O D I S T S C H O O L S A S S O C I A T I O N T R A D I N G A S B R I S B A N E B O Y S ’ C O L L E G E

K E N S I N G T O N T E R R A C E • T O O W O N G • Q U E E N S L A N D • A U S T R A L I A • 4 0 6 6 • C R I C O S 0 0 4 9 1 J

T E L E P H O N E + 6 1 7 3 3 0 9 3 5 0 0 • w w w . b b c . q l d . e d u . a u

BBC International Student Entry Requirements and Policies Handbook (V13022018) Page 2

Brisbane Boys’ College - General Information ..................................................................................................................... 3

CRICOS Registration ........................................................................................................................................................... 3

Student Visa ......................................................................................................................................................................... 3

The Education Services for Overseas Students (ESOS) Act 2000 ...................................................................................... 4

National Code of Practice for Providers of Education and Training to Overseas Students 2018 ......................................... 4

Sanction ............................................................................................................................................................................... 4

Enrolment Application Process ............................................................................................................................................ 4

International Student Entry Requirements and Written Agreements ................................................................................. 5

General information .............................................................................................................................................................. 5

Brisbane Boys’ College Entry Requirements Policy ............................................................................................................. 5

Minimum Academic and English Language Requirements ............................................................................................... 6

Course Credit (National Code Standard 2)........................................................................................................................... 8

Formalisation of Enrolment ................................................................................................................................................... 9

Written Agreements ............................................................................................................................................................. 9

Student Enrolment Contract ................................................................................................................................................. 9

General Pre-enrolment Information for Students ............................................................................................................... 14

Academic Pathways ........................................................................................................................................................... 14

Reporting Period and Reporting Structure ......................................................................................................................... 14

Graduating Qualifications for Students Studying in Queensland Schools .......................................................................... 15

Queensland Certificate of Education (QCE) Overview ....................................................................................................... 15

Learning Options and Requirements .................................................................................................................................. 15

Planning for a QCE - SET Plan .......................................................................................................................................... 15

Monitoring Progress – Learning Accounts.......................................................................................................................... 15

Awarding a QCE ................................................................................................................................................................ 15

Fee Information .................................................................................................................................................................. 16

Student Orientation (prior to and on commencement) ....................................................................................................... 17

Academic and Career Counselling ..................................................................................................................................... 18

Living in Australia ............................................................................................................................................................... 18

Brisbane Boys’ College Policies ......................................................................................................................................... 19

Refund Policy ..................................................................................................................................................................... 20

Welfare and Accommodation Policy ................................................................................................................................... 26

Critical Incident Policy (full policy available from the Admissions department) ................................................................... 30

Overseas Student Transfer Policy ...................................................................................................................................... 31

Brisbane Boys’ College Student Transfer Request Assessment Flowchart .................................................................... 34

Student Progress, Attendance and Course Duration Policy ............................................................................................... 35

Complaints and Appeals Policy .......................................................................................................................................... 40

Deferment, Suspension and Cancellation Policy ................................................................................................................ 42

Privacy Policy ..................................................................................................................................................................... 47

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Brisbane Boys’ College - General Information Brisbane Boys’ College was founded in 1902 by Mr A W Rudd, and is a founding member of the Great Public

Schools’ Association Inc (GPS). Brisbane Boys’ College is an accredited Non-State School as defined by the

Education (Accreditation of Non-State Schools) Act 2001.

Situated five kilometres from the city centre, the school occupies a 13 hectare site nestled on the hillside suburb

of Toowong in the inner west of Brisbane. Its idyllic location and extensive grounds are complemented by

its appropriately landscaped gardens. From this central location, students have easy access to transport with

bus stops and a railway station five minutes’ walk away. Also located nearby is the University of Queensland,

the State's largest tertiary institution and a reach of the Brisbane River where the school's boatshed is situated.

Mission: Within the context of a caring College community, each student will be nurtured and educated to develop his God-given talents to the best of his ability through a balanced involvement in the academic, spiritual, sporting and cultural life of the College. Vision: Brisbane Boys’ College’s vision is 'A New School of Thought'. Our Guiding Philosophy: All about the boy. Our school is diverse and dynamic, yet our strategy for success is simple – at Brisbane Boys’ College we are ‘All about the boy’. This guiding philosophy frames everything we do. At the heart of what we do lies why we exist; our purpose and our promise - to know, challenge and empower each boy to ensure he goes forth with the confidence and capability to change the world.

CRICOS Registration

Brisbane Boys’ College is registered to enrol a maximum of 75 full fee paying 500 (formerly 571) visa subclass

students, with CRICOS registration approved up to and including 29 June 2020. Registration details may be

found at: http://cricos.education.gov.au/. CRICOS Provider No: 00491J

The following BBC courses are registered on CRICOS:

CRICOS CODE 084748E - Lower Primary Years Prep to 3 Boys Only

CRICOS CODE 084749D - Upper Primary Years 4 to 6 Boys Only

CRICOS CODE 084747F - Secondary Years 7 to 10 Boys Only

CRICOS CODE 004857G - Secondary Years 11-12 Boys Only.

Student Visa

International students require a student visa and health cover to study in Australia for more than 12 weeks. You

must abide by your visa conditions or your visa could be cancelled. For a full list of student visa conditions visit

The Department of Home Affairs website at: https://www.homeaffairs.gov.au/trav/stud/more/visa-

conditions/visa-conditions-students. You can check your individual visa conditions in Visa Entitlement

Verification Online (VEVO)

Visas for Primary School Students

In July 2016, the Australian Government introduced a reduced visa grant period (covering two years of

school studies) for primary school students. Students applying for Years Prep to 4 will be issued an offer for a

two year period only. Future years of study beyond the initial two year visa grant period, would be conditional

on the student applying for, and being granted further student visas for the remaining courses of study at the

College. A visa can be granted to a student seeking to study five years in primary and secondary provided the

primary component does not exceed two years. Therefore, a visa grant period of five years would be

permitted to enable a student to progress from Year 5 in primary school to Year 9.

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The Education Services for Overseas Students (ESOS) Act 2000

The Education Services for Overseas Students Act 2000 (ESOS Act) sets out the legal framework governing delivery of education to international students in Australia on a student visa. The Australian Government, through the Department of Education and Training, administers the ESOS Act and its associated instruments. The Education Services for Overseas Students Act 2000 (ESOS Act) governs:

the registration process and obligations of registered international education providers

the Tuition Protection Service

enforcement and compliance arrangements.

National Code of Practice for Providers of Education and Training to Overseas Students 2018

The National Code of Practice for Providers of Education and Training to Overseas Students 2018 complements

existing national quality assurance frameworks in education and training. It is a legislative instrument of the

Education Services for Overseas Students (ESOS) Act 2000, providing Standards for providers of education to

students on student visas in all sectors. Under National Code of Practice for Providers of Education and

Training to Overseas Students 2018, Brisbane Boys’ College is required to provide students with a description

of the ESOS framework prior to enrolment. A summary of this framework is available at:

https://docs.education.gov.au/system/files/doc/other/esosstudentfactsheetv3.pdf

Important policies and procedures for international students have been incorporated into this handbook,

however for comprehensive information on the National Code of Practice for Providers of Education and

Training to Overseas Students 2018, refer to: https://www.legislation.gov.au/Details/F2017L01182

Sanction

Brisbane Boys’ College acknowledges that should it not meet the obligations of The Education Services for

Overseas Students (ESOS) Act 2000 Framework, The National Code of Practice for Providers of Education and

Training to Overseas Students 2018, Queensland Education (Overseas Students) Regulation 2014 or

supporting regulatory requirements, it may have its registration as a provider withdrawn. Accordingly, Brisbane

Boys’ College Staff are inducted in the Commonwealth and State CRICOS legislative expectations and

requirements for student management as soon as practicable.

Enrolment Application Process

Complete application and supporting documentation received by

BBC.

Review of documents submitted with application

Review of English language proficiency by EAL staff if direct entry student (no ELICOS)

Review of school reports and references by Head of School

Advise family or Global Learner of outcome of Application

If Enrolment is accepted, the

following offer documents will be supplied: Letter of Offer and Written Agreement, Student Enrolment Contract, ESOS framework guidelines, EAL Support Program information, Schedule of Fees, Fee payment methods and details of OSHC which has been included in the offer letter

Request for all pages of the

Written Agreement and Enrolment Contract to be signed by both parents and returned with tuition fees required in advance

WHEN WRITTEN AGREEMENT AND FEES IN ADVANCE

ARE RECEIVED, A COE (& CAAW if applicable) ARE ISSUED FOR VISA

APPLICATION

Signed Enrolment Contract and Written Agreement are signed by the Headmaster and receipt/s are received from Finance Department

CoEs, CAAWs, Student Enrolment Contract, Declaration page from the Written Agreement and Receipt/s for Confirmation Fee and Fees in Advance are sent to the family along with an explanation of how OSHC will be arranged and how their fees in advance will be held in a trust until the student commences

Note: The Written Agreement must

be signed BEFORE or at Same Time as Payment of Fees and the CoE must NOT be issued with a course cost or duration that is higher than what is registered on PRISMS

Between confirmation and commencement, Brisbane Boys’ College staff and Parents (or Global Learner) communicate about uniform and book purchases, subject selections, arrival arrangements, boarding linen packs, orientation forms, OSHC etc. Students receive Orientation Document outlining details for their first and key staff contacts who will assist with

their orientation.

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International Student Entry Requirements and Written Agreements General information

The College offers courses registered on CRICOS for Prep to 12.

All of the programs at Brisbane Boys’ College are conducted in the English language.

Overseas students applying for enrolment at Brisbane Boys’ College (BBC) are required to supply the

college with certified and translated copies of school reports from the previous two years together with

an explanation of reporting standards and procedures at the student’s current or most recent school.

All students enrolling must be able to demonstrate (via previous school reports over 2 years) that they

have achieved a pass (equivalent to a C grade) over all subjects.

Students should also be age appropriate to the year level for which they are applying. As this may vary

depending on the year of entry required, please seek advice from the Admissions staff at the College.

The Department of Home Affairs requires that a student must be aged at least six years to apply for a

student visa to study in Australia. The College will also accept applications for enrolment into the Prep

year level under the following conditions:

The applicant must be at least five years of age by June 30 in their Prep year.

English proficiency must be demonstrated to a level that ensures the child’s safety and allows the

child to participate to a satisfactory level in all aspects of the Prep course.

The child must be in the full-time care of a parent who has been granted a student guardian visa to

care for an older child attending in one of the registered courses offered at the College.

A student visa must be applied for and granted for continuing enrolment after the child turns six

years of age.

Brisbane Boys’ College Entry Requirements Policy

o Birth Certificate or Family Register or Passport Photo Page with student’s personal details

o Student Visa Grant Notice including visa expiry date (if currently studying in Australia)

o Applicant’s school reports for the past two years (if applicable), with certified English translations including academic and English levels achieved.

o Application Fee as indicated in the current schedule of fees (which is inclusive of GST, non-refundable and includes the cost of pre-enrolment administration, diagnostic testing and review of application).

o Copies of English Language proficiency tests (e.g. IELTS or AEAS)

o Overseas Student Health Cover (OSHC) membership details (if currently studying in Australia)

Brisbane Boys' College will consider enrolment applications from students wishing to apply for a Student Visa,

subject to compliance with minimum requirements and conditions set by Brisbane Boys' College, and with

legislative requirements of the State of Queensland and the Commonwealth of Australia.

Applications for enrolment must be made on the prescribed application form (available from the Student

Admissions Department or from the College website at http://www.bbc.qld.edu.au/overseas-students. Only

applications completed in full and accompanied by the prescribed documents and application fee will be

considered.

Overseas students applying for enrolment at Brisbane Boys’ College are required to supply the College with:

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o Copies of certificates, Statements of Attainment (e.g. Junior Graduation Certificate, HKCEE).

o A reference from a person qualified to support the student’s application from their current/previous school (excluding short term enrolment at a language college) from Head of School, Director of Studies or Year Level Coordinator.

o Any specialist or Doctor’s reports (if applicable)

o Letter of offer from another registered provider (if applicable) o Application to the Queensland Assessment and Curriculum Authority (QCAA) for relaxation of

completed Core requirements if applicable. Brisbane Boys' College will use this information to assess the suitability of the applicant to undertake the courses for which they have enrolled. It must be noted that following the assessment of an application, the College may recommend a year level other than the year requested on the enrolment application as more appropriate for the student. If this recommendation is accepted by the student/parents, then no change to the College’s recommendation will be considered after the student commences.

Students assessed as not meeting the requirements for entry will not be offered confirmed places. Exceptions

may be made for students accepted to undertake High School Preparation courses in Brisbane prior to

attending Brisbane Boys' College. It is possible to package the English course with the student’s primary course

of study so that a student visa to cover both courses may be applied for. Details of recommended High School

Preparation Course providers can be found in the International Student Entry Requirements and Policies

Handbook.

Minimum Academic and English Language Requirements

Brisbane Boys’ College requires evidence that the applicant’s academic ability and English proficiency is

sufficient to successfully meet the entry and curriculum demands of the intended course. This is a requirement

under the 2018 National Code of Practice, Part B Standard 2.

a) Overseas students applying for enrolment at Brisbane Boys’ College are required to supply the college

with certified and translated copies of school reports from the previous two years together with an

explanation of reporting standards and procedures at the student’s current or most recent school.

b) To be considered for enrolment into the College, students at all entry levels must demonstrate grades

equivalent to a pass/C grade or higher over all subjects in school reports provided, unless an Individual

Education Plan (IEP) has been provided by the parents and the College has agreed to relax minimum

course requirements and provide educational support not accessible in the student’s country of origin.

Such IEPs may carry additional course costs which will be discussed with each family prior to offering a

place at the College.

c) Where English is not the student’s first language, students must demonstrate a satisfactory result in an

approved English proficiency assessment taken within the past six months; and where English is being

studied as an academic subject at their current school, a pass of 75% or higher is generally required.

Students may be required to undertake a language proficiency test set by the school.

d) If supplied, Brisbane Boys’ College will assess evidence of English language proficiency presented by a

student at the time of application, but reserves the right to confirm the student’s English language

proficiency through additional diagnostic testing.

Offshore applications for enrolment in Years 11-12 will not be considered after the Yr 11 course has

commenced/unless the student can complete course assessment before the end of the first semester of Year

11.

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Brisbane Boys’ College sets the following minimum English language proficiency test results: (testing is at the cost of the parents)

Australian Education Assessment Services (AEAS)

AEAS provide English language testing in centres all over Asia. Students may submit results of AEAS testing to

the Admissions Office for consideration. Details may be found at www.aeas.com.au. While this will not replace

the testing done upon arrival at the College, the following table will serve as a general guide for the purpose of

considering whether a provisional offer may be made for the purpose of applying for a student visa and the

AEAS recommended period of ELICOS Study that may be required to support a successful transition to relevant

entry years.

Recommended Length of ELICOS Program (provided as a guide only) http://aeas.com.au/frequently-asked-questions/the-aeas-report/

Year Level International Second

Language Proficiency

Rating (ISLPR)

National Languages and

Literacy Institute of

Australia (NLLIA)

ESL Band Scales

International English

Language Testing

Services (IELTS)

Years Prep to 4 Level 2 on the ISLPR Band scale 4 (if age

appropriate), across all macro

skills (reading, writing,

listening and speaking)

N/A this age

Years 5 to 6

Level 2 ISLPR across all

macro skills (reading,

writing, listening and

speaking)

Band scale 4 (if age

appropriate), across all macro

skills (reading, writing,

listening and speaking)

N/A this age

Years 7 to 10 Level 2+ on the ISLPR Band scale 5 across

all macro skills (i.e.

reading, writing, listening

and speaking)

IELTS score of 5.5 across all

4 sub-sections: reading,

writing, listening and

speaking.

e) Where certificates of results for an accepted assessment of English proficiency are submitted with

enrolment forms (e.g. IELTS, ISLPR or TOEFL), these certificates must be certified original

documents unless provided directly to the College via the testing authority (e.g. AEAS assessment).

f) Students should note that if their language proficiency is below that outlined above, they may be required to undertake an intensive English language course before beginning mainstream studies.

g) If undertaking an intensive English language course before beginning mainstream studies, English language proficiency will be reassessed at the conclusion of the language course to ensure the student’s level of proficiency is sufficient to allow them to commence their mainstream course.

h) Where EAL support has been listed as a condition of offer, additional testing will be completed following commencement to determine the frequency and structure of support to be provided.

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Recommended High School Preparation Course Providers

Brisbane Boys’ College is not affiliated with, but recommends the following High School Preparation course

providers in Brisbane. All providers can arrange home stay for students not accompanied by their parents.

St Paul’s School (Mrs Michelle Davies - m.davies@stpauls.qld.edu.au) *Preferred Provider

John Paul College (International Student Registrar: jpic@jpc.qld.edu.au)

Griffith University English Language Institute (GUELI)

(https://www2.griffith.edu.au/international/griffith-english-language-institute)

Browns English Language School: (https://brownsenglish.edu.au/)

Course Credit (National Code Standard 2)

Brisbane Boys’ College will assess all applications for course credit for students enrolling in Senior Secondary Studies. The student may receive course credit for units completed based on evidence provided of studies undertaken under the relevant state or territory curriculum assessment authority or nationally accredited framework. Brisbane Boys’ College assesses and records course credit, according to requirements of the Queensland Curriculum and Assessment Authority (QCAA).

For students transferring from interstate within Australia into Year levels from Preparatory to 10, the school does not offer course credit and entry into any course will be subject to the assessment of each student by the College.

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Formalisation of Enrolment Written Agreements

If the College has received an application for enrolment (on the prescribed application form and accompanied

by the prescribed documents and application fee), a full assessment of the application will be conducted

according to the Brisbane Boys’ College Entry Requirements Policy and Procedure for Assessing Student’s

Qualifications and Language Proficiency.

If the student meets all entry requirements, Brisbane Boys’ College may issue a letter of offer and enter into a

written agreement with the enrolling student and their parents (NC B St 2, NC B St 3). In addition to the written

agreement, the student will be issued a Student Enrolment Contract which must be signed by the parents as an

indication of their acceptance of general conditions of enrolment, parental responsibility and payment of fees.

The Letter of offer and Written Agreement contains:

Course Fees: The amount for the entire course.

Course Duration: Including start date, end date and length of the course

Course Description: The CRICOS code and name of the course

Education Provider Code: BBC’s CRICOS Code (00491J)

Conditional Offer of a Place detailing specifications of the conditions

Invoice of Fees due with acceptance of offer

College Refund Policy

Links to other policies and resources

Conditions of continuing enrolment

ESOS Framework and

EAL Support Program information

The Brisbane Boys’ College Letter of Offer and Written Agreement is provided to the student’s parents

electronically or in hard copy (or via Global Learner if applicable), accompanied by the following documents:

Student Enrolment Contract

ESOS framework guidelines

EAL Support Program information

Schedule of Fees

Fee payment methods

TPS Student Brochure

If accepting the conditional offer of a place, parents should return all pages of the Offer letter the Written

Agreement, confirming personal details as indicated, with Declaration (signed by the parent/s or legal

guardian/s), and Student Enrolment Contract (signed by the parent/s or legal guardian/s), accompanied by the

nominated non-refundable Confirmation Fee, and any other tuition fees required in advance as stated on the

invoice provided.

On receipt of the signed Declaration, Student Enrolment Contract and fees in advance, the College will issue

receipts, Confirmation of Enrolment documents (CoEs) and Confirmation of Appropriate Accommodation and

Welfare (CAAWs) letters (if applicable) required to apply for Student Visa.

Student Enrolment Contract

As mentioned above, also provided with the offer of a place, is a Student Enrolment Contract (see example

below). It displays the names and details of the parents and the student; and the terms and conditions under

which that offer has been made. It summarises College expectations and defines the partnership between the

College and each family.

As the Student Enrolment Contract applies in full to Australian Residents students or students who are not

“student visa holders”, it should be noted that for student visa holders, some sections of the Student Enrolment

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Contract may not apply. Where indicated by “refer to Written Agreement and or International Student

Handbook”, the higher authority of the Australian Government ESOS Act and The National Code of Practice for

Providers of Education and Training to Overseas Students (2018) will be applied.

The terms of the Student Enrolment Contract in particular, do not take away the student’s access to a complaint

and appeal process; nor does it remove the right of a student to take action under Australia’s consumer

protection laws.

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General Pre-enrolment Information for Students Academic Pathways

Brisbane Boys’ College provides a clear and coordinated academic pathway for boys from Preparatory to Year

12 (approximately 5 – 18 years of age). We value innovation in curriculum development and teaching practice

within the context of boys’ education. Students are assisted toward achieving their full potential:

Thorough assessment of a student’s prior academic record and English language proficiency (if

applicable) during the enrolment phase

By providing guidance to students in choice of elective subjects to be studied

Through periodic monitoring and reporting and one to one counselling of students during the critical

Years of 10 to 12; and

Through the provision of appropriate teaching and learning opportunities.

It is hoped that through this thorough and systematic approach to student selection and assessment of

suitability, that students will be well matched to the course selected.

The details of all the Secondary courses offered at the College are contained in the BBC Academic Handbook

(available on the College web site http://www.bbc.qld.edu.au/online-forms) reviewed and published annually.

Year level specific subject selection student/parent presentations are also held each year for boys choosing

elective subjects for Years 9 to 11.

Curriculum differentiation is supported providing both wide-ranging mechanisms for acceleration, extension or

challenge within the English, Mathematics, Music, Languages and Science Departments; as well as support

mechanisms for boys who may be experiencing short or longer term learning difficulty. Our Staff are highly

qualified in their subject areas and maintain a high level of professional development. Technology is readily

integrated into teaching programs. For details of staff qualifications and the integrated use of technology at

BBC, please refer to the College website: Schools Reporting at: http://www.bbc.qld.edu.au/more/policies-

governance

Important note regarding VET qualifications: International students at Brisbane Boys’ College are not

permitted to undertake Vocational Education and Training (VET) qualifications. While an overseas student can

undertake more than one course concurrently, the course which has supported the visa application is

considered their 'main course of study'. For students on a school sector visa, the enrolment in the main-stream

school sector course, such as the Senior Secondary Years. 11-12 (QCE) course, constitutes the student's main

course of study.

In order to satisfy visa requirements, the overseas student must maintain a full-time enrolment load in their main

course of study and must complete the course within the registered course duration (i.e. for a Senior Secondary

Years 11-12 course this is 2 years).

While it is common for domestic students to reduce their enrolment load in their school sector course (including

their QCE) to enrol in the VET qualification in a part-time mode (i.e. one day per week) this model of delivery

does not comply with the ESOS and visa conditions that exist for an overseas student. Accordingly, these

subject choices cannot be offered to overseas students.

Reporting Period and Reporting Structure

The School Year is divided into two semesters each of two terms. I semester = 1 study period; There are two

main reporting periods (end of semester 1 and semester 2). An interim report is provided at the completion of

Term 1 in the Junior School and Terms 1 and 3 in the Middle and Senior School.

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The academic year commences in late January and concludes early in late November or early

December. Gazetted vacation periods occur between each term and Term dates are published two years ahead

(on the College website: http://www.bbc.qld.edu.au/events/photo-days).

Comprehensive reports are issued to students at the completion of each semester and the student’s Grade

Point Average (GPA) will be provided on each semester report.

Graduating Qualifications for Students Studying in Queensland Schools

Queensland Certificate of Education (QCE) Overview (Source: http://www.qcaa.qld.edu.au/3167.html)

The QCE is Queensland's senior school qualification, which is awarded to eligible students usually at the end of

Year 12. Every eligible Queensland student must be registered with the Queensland Curriculum and

Assessment Authority (QCAA) during the year before the young person's compulsory participation phase

begins. Generally, schools will register students in Year 10.

Learning Options and Requirements To be awarded a QCE, students must have at least 20 credits in the required pattern, and fulfil literacy and numeracy requirements. International students at Brisbane Boys’ College are not able to undertake VET qualifications. Planning for a QCE - SET Plan A Senior Education and Training Plan (SET Plan) helps students structure their learning around their abilities, interests and ambitions. As part of the planning process, students think about their future, consider their abilities and investigate their options for careers and further education. The student, their parents or carers, and the school meet to develop the SET Plan, which details what, where and how a student will study during their senior phase of learning (usually Years 11 and 12). The plan is finalised by the end of Year 10. The SET Plan is reviewed periodically to monitor the student's progress. It can be updated at any time. Monitoring Progress – Learning Accounts The College will open up a ‘Learning account’ with the QCAA for each student from Year 10. The learning account records details of learning and results of any completed studies. Students are able to access their learning account through the QCAA Student Connect Website at: https://studentconnect.qcaa.qld.edu.au/ Awarding a QCE Most Brisbane Boys’ College students are awarded a QCE at the end of Year 12. All students who finish Year 12 receive a transcript of their learning account in the form of a Senior Statement, which is issued in December the year they complete their Year 12 studies. Important Note: To be eligible to receive the QCE, the Queensland Curriculum and Assessment Authority requires students to be in attendance at school until the date specified at the end of Year 12. All overseas students are eligible for the Queensland Certificate of Education (QCE), issued by the Queensland Curriculum and Assessment Authority (QCAA) at the end of Year 12. The requirements for a QCE are different to those for tertiary entrance. See the Tertiary Entrance section of the QCAA website for more information on pathways to tertiary study (https://www.qcaa.qld.edu.au/senior/tertiary-entrance). Only those students who are eligible for an Overall Position (OP) equivalent will receive a Tertiary Entrance Statement at the end of Year 12.

BBC International Student Entry Requirements and Policies Handbook (V13022018) Page 16

Fee Information

The student’s Written Agreement will outline all “tuition” and “non-tuition” fees required for the students’ courses

at the College in detail. The College Fees are reviewed annually and an updated ‘Schedule of Fees’ is made

available on the College website each year (http://www.bbc.qld.edu.au/overseas-students). The College Council

endeavours to set fees which will cover, as far as possible, all expenses. Families should be aware fees will

increase from one year to the next.

The application fee paid when applying for a place at Brisbane Boys’ College and the confirmation fee (except in

very limited circumstances – see Refund Policy) paid when accepting a formal offer of a place are non-

refundable and are paid by all students (international and Australian residents).

Payment Options

BBC requests all Fees, Levies and charges including Enrolment Fees, Tuition and non-tuition Fees and Levies

be paid in Australian currency. Refunds will be paid in Australian currency where possible.

The College provides a range of options for the payment of fees and charges. You may pay your fees by

cheque (made payable to Brisbane Boys’ College) or by Credit Card (Visa, Mastercard and AMEX Card) using

the ‘Payment Options’ form available from Student Admissions or on the College website at:

http://www.bbc.qld.edu.au/fees

Direct Bank Transfer details are available from the Admissions Office and will be provided on the Letter of Offer

and Written Agreement.

Fee Summary

Tuition fees

The tuition fees for overseas students are higher than the fees for Australian resident students because the

College is not entitled to receive government grants for overseas students. There are also additional

administration costs for overseas students.

Tuition fees include:

Tuition fee for course delivery

Confirmation fee

Levies including Tablet PC levy, Co-curricular levy, Capital levy.

Non-tuition fees include:

Boarding fees for students not enrolled as day students.

EAL or any other form of additional academic support listed as a condition of offer

Overseas Student Health Cover (OSHC)

Uniforms

Textbooks

Please note:

Textbooks: Costs vary widely for annual textbook requirements depending on the year level and in

higher year levels, subjects chosen. To view textbook requirements for each year level, go to the web

site of our preferred textbook supplier: Campion Books at: www.campion.com.au or the College Shop

section on the web site at: http://www.bbc.qld.edu.au/bbc-shop

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Uniforms: Cost may be reduced by selecting good quality pre-used uniforms. A uniform list providing

current new uniform items is available on the College web site at: http://www.bbc.qld.edu.au/bbc-

shop/bbc-shop

The following are examples of services offered or additional expenses not included as tuition and non-tuition fees because they are elective:

Study and other enrichment tours offered from time to time.

Academic tutoring ( information available at: http://www.bbc.qld.edu.au/online-forms)

Private music or private tennis coaching tuition (prices available from Student Admissions)

Pre-season sports camps (may attract an additional cost for high performance teams in each sport)

For boarding students, personal spending money and costs for participation in recreational activities

offered to boarding students is at the parent/s discretion.

Boarding parents must take into consideration extra costs for accommodation and care during term

holidays if the student is not returning home during vacations; and air travel to and from Australia.

Sibling Discount Sibling discounts apply where brothers are attending the College at the same time or boys have a sibling at

another PMSA School (Somerville House, Clayfield College and Sunshine Coast Grammar School) (refer to

Schedule of Fees).

Overseas Student Health Cover (OSHC)

Medibank Private is the preferred provider for OHSC for the College. For information on Medibank Private go to:

https://www.medibank.com.au/overseas-health-insurance/oshc/

It is a condition of the Student Visa that overseas students maintain Overseas Student Health Cover (OSHC).

This should be arranged prior to the student commencing studies at the College and must be maintained for the

period covered by their visa. The College will arrange visa length Overseas Student Health Cover on behalf of

the student. Medibank Private will provide each student with a membership card, clearly indicating that the

student is covered by the OSHC. The cost will be included on the Invoice of Fees and Written Agreement

provided to each family prior to their son’s commencement at the College or with the first statement of fees.

It is the responsibility of the student’s family to seek a refund from the medical insurance authority in the event

the student leaves Australia prior to the completion of his course or visa expiry (see Refund Policy).

Student Orientation (prior to and on commencement)

Brisbane Boys’ College is committed to supporting students to adjust to study and life in Australia, to achieve

their learning goals and to achieve satisfactory progress towards meeting the learning outcomes of their course.

Students will be provided with a comprehensive Orientation Booklet prior to their arrival in Australia. They will

also undergo an orientation process with their Housemasters once they arrive at the College, and International

Admissions staff will meet with the students in their first week/s at the College to ensure they are settling into

school and Australian life.

The first point of contact at the College will be the staff of the Admissions Office and in particular, the Director

of Admissions or Student Enrolments Coordinator (International). Prior to, or at commencement of studies,

students will then be introduced to College staff who provide specific support services to them during their

enrolment at the college. A table outlining which staff members undertake each of the roles and

responsibilities in relation to overseas students is given to students prior to commencement, in their

Orientation Booklet (National Code, Section B, Standard 6).

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Academic and Career Counselling Information regarding entry to further study:

Brisbane Boys’ College maintains a dedicated Careers Centre. Our mission is to provide boys and

parents with the best information, knowledge and skills to plan future careers and tertiary pathways.

Boys are encouraged to meet with the College Counselling staff located in the main Administration

building.

Study Skills advice is outlined in the Student Record Book (Years 7 to 12) while tutorials may also be

offered during the school year. Some of these may incur a small cost to the student.

Academic Tutoring may also be accessed via the College Academic Support Program (Years 7 to 12).

Ongoing counselling as required in relation to health and family matters:

The College Chaplains, College Counselling Staff, Heads of School, House Tutors, Mentors and

Principal Teachers are all available to provide pastoral support to our boys.

A qualified nursing sister is available to provide on-site medical support 24 hours a day as required.

The College is located a short distance from the Wesley, Royal Brisbane and Mater Children’s Hospitals

for access to emergency medical assistance 24 hours a day.

Boarding Students also have access to a visiting General Practitioner and Physiotherapist and nearby

dental and other health services. Please note, there may be additional payment required for these

services not covered by the student’s Overseas Student Health Cover.

Emergency Evacuation and Lockdown Procedures have been developed for staff and students and will

be practiced periodically during the school year. Evacuation Maps are displayed in classrooms.

Extensive counselling services are available to students and their family in the event of a critical incident

or other traumatic event (see Critical Incident Policy).

Staff are available to assist and processes are in place where a student wishes to lodge a complaint or

appeal against unjust treatment (refer to Complaints and Appeals Process)

Living in Australia

For information regarding the costs of living in Australia and other useful information, please visit the websites

listed below. Parents of boarding students should take into account additional costs for pocket money or

recreational outings taken on weekends. Pocket money is at the parent/s discretion. Where students are not

returning home for vacations, there will be a cost and special conditions for your son’s accommodation and care

during term holidays; as well as air or other travel costs to and from Australia.

Important websites for Overseas Students:

Study Australia: https://www.studyinaustralia.gov.au/english

Study Queensland: http://www.studyqueensland.qld.gov.au/

Department of Home Affairs: http://www.homeaffairs.gov.au/

Customs and Quarantine Information: https://www.australia.gov.au/information-and-

services/passports-and-travel/customs-and-quarantine

Brisbane Boys College: http://www.bbc.qld.edu.au

Overseas Students Ombudsman Contact details: http://www.ombudsman.gov.au/contact-us

Foreign Embassies and Consulates in Australia http://protocol.dfat.gov.au/Consulate/list.rails

If you require any further information please contact the Director of Admissions: at admissions@bbc.qld.edu.au |

or by calling +61 7 3309 3545.

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Brisbane Boys’ College Policies Please see http://www.bbc.qld.edu.au/more/policies-governance for a copy of the following BBC Policies:

Alcohol, Smoking Products and Illicit Drugs (Student) Policy

Anti-Bullying Policy

Staff Protocols

Student Protocols

Parent Protocols

Bullying Action Report - Online Submission

Complaints Policy and Procedure

Family Law Policy

Incident, Injury, Hazard and Near Miss Reporting and Recording Procedures

PMSA Teacher Education Scholarships Prospectus

Privacy Policy

Student Anti-Discrimination Policy

Student Behaviour Management Guidelines

Student Disability Policy

Student Discipline Policy and Procedures

Sun Safety Guidelines

Work Health and Safety Policy Please also see http://www.bbc.qld.edu.au/online-forms for a copy of the following handbooks and resources: General

Academic Support Program - General information

Academic Support Program - Enrolment form (excel spreadsheet)

Anti-Bullying Policy

Bullying Action Report - Online Submission

BBC Colours Document

BBC Social and Digital Media Guidelines

BBC Social and Digital Media Authorisation Form

Parent Portal

Navigating Highlands

Junior School

Prep Handbook

Junior School Handbook (Years 1 to 6)

Junior Student Record Book Information Guide

Middle and Senior

Academic Handbook 2018

International Student Policy and Entry Requirements and Student Handbook

MCCEEDTYA Data collection Form and Parent Occupation Group

Middle and Senior Student Record Book Information Guide Boarding

Boarding Handbook 2018

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Refund Policy Brisbane Boys’ College refunds course fees in accordance with requirements under ESOS legislation. This includes:

Having a written agreement with a student or intending student that sets out the length of each study period and tuition fees for each study period for a student’s course

Not receiving more than 50% of the student’s total tuition fees for a course before the student has begun the course, and

Once the student begins a course, not requiring any of the remaining tuition fees for the course to be paid more than two weeks before the beginning of the student’s second study period for the course.

Information on tuition and non-tuition fees payable and the Brisbane Boys’ College refund policy is included in school documentation and is provided to students:

With pre-enrolment information prior to enrolment

Is part of the written agreement between the student and the School

Is available from Student Admissions and is also provided in the International Student Entry Requirements and Policies Handbook located on the College web site at http://www.bbc.qld.edu.au/online-forms.

In the event that the terms of this Refund Policy for Student default prove to be non-compliant with Australian law, a full refund of any unused tuition fees* received by the school with respect to the student will be made within the period of four weeks after the day of student default. * Refund calculations are prescribed by a Legislative Instrument (s.8 of Education Services for Overseas Students (Calculation of Refund) Specification 2014): http://www.comlaw.gov.au/Details/F2014L00907 Fees for additional services (not included in the Letter of Offer or Written Agreement with BBC) conducted by and paid to Education Agents by students (or parent(s)/legal guardian if the student is under 18) are not covered by this refund policy. Similarly, any service fees a student (or parent(s)/legal guardian if the student is under 18) pays directly to a third party are not included within the framework of this refund policy. It should be noted that refunds of fees charged and financial penalties imposed after a student commences will be made in accordance with the School Policy which applies to all students. That is:

Half a study period (or one term) notice if a student is being withdrawn or otherwise cancelling their enrolment.

For a day student, the penalty for not providing half a study period notice is the equivalent amount of one quarter of the annual tuition fee.

For a boarding student, the penalty is the equivalent amount of one quarter of the annual tuition fees and one quarter of the annual boarding fee.

Half a study period (or one term) notice is also required if the student is changing their enrolment from a boarding student to a day student. The penalty for not providing half a study period notice is the equivalent amount of one quarter of the annual boarding fee. Please note: Where an international student has applied for, and been accepted as a boarding student, he must maintain his place in the boarding house for at least 12 months (2 study periods) after commencement. Any request to attend as a day student will only be considered after this time, and the half study period (or one term) notice will required.

See below section on “Definitions” for an explanation of terms used in this policy. Payment of Course Fees and Refunds

1. Fees are payable according to BBC’s Fees Policy outlined on the Fee Schedule – International Students

2. An itemised list of tuition and non-tuition fees to be charged are provided in the school’s written agreement (as per National Code Standard 3.3.4)

3. Tuition fees requested before a student commences will not exceed 50% of a student’s total tuition fees for a course unless the family chooses to pay more (in acknowledgment of the Education Services for Overseas Students (ESOS) Amendment (Streamlining Regulation) Bill 2015 passed through Parliament

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to amend the Education Services for Overseas Students Act (ESOS Act), changes to tuition fee payment requirements came into effect on Monday 14 December 2015).

4. Fee invoices issued after a student commences do not require any of the remaining course fees for the course to be paid more than two weeks before the beginning of the student’s second study period for the course.

5. For the purpose of fee refunds, half of one semester (one study period) or “one term’s notice” is the accepted period of notice to be provided when cancelling a student’s enrolment or changing his enrolment from a boarder to a day student.

6. All fees must be paid in Australian dollars. Refunds will be in Australian dollars unless otherwise requested.

7. If the student changes visa status (e.g. becomes a temporary or permanent resident) refunds due will be paid from the date on which advice is received by the College. Notification should be accompanied by a copy of their Notification of Residency or Visa Evidence Document.

8. Refunds will be paid to the person who enters into the Student Enrolment Contract and Written Agreement (generally the parents of the student), unless the School receives written advice from the person who enters the Written Agreement to pay the refund to another nominated person.

9. Refunds will be paid within four weeks after receipt of a written application.

10. Notification of withdrawal from a course, or applications for refunds, must be made in writing and submitted to the Headmaster or Director of Admissions.

Student default because of visa refusal

If a student produces evidence of visa refusal (or authorises the School to verify visa refusal with the Department of Home Affairs) and fails to start a course on time, or withdraws from the course on or before the agreed starting day, the school will refund within four weeks of receiving a written claim from the student (or parent(s)/legal guardian if the student is under 18), the total amount of course fees received by the school before the student’s default day, minus the lesser of 5% of the total amount of course fees received before the default day; or the sum of AUD$500.

If a student whose visa has been refused withdraws from the course after it has commenced, the school will retain the amount of tuition fees proportionate to the amount of the course the student has undertaken and will refund back any unused tuition fees* received by the school with respect to the student within the period of four weeks after the day of student default.

*Please note: Calculation of the refund due in this case is prescribed by a legislative instrument – S.9 Education Services for Overseas Students (Calculation of refund) Specification 2014 http://www.comlaw.gov.au/Details/F2014L00907 Student default – Where Visa was Granted Any amount owing under this section will be paid within 4 weeks of receiving a written claim from the student (or parent(s)/legal guardian if the student is under 18). Non-commencement with No Notification of Withdrawal:

If the student does not provide written notice of withdrawal, and does not start the course on the agreed starting date, 50% of tuition fees for one study period will be retained from tuition fees received by the school in advance.

Non-Commencement with Notification of Withdrawal:

If the school receives written notification of withdrawal by the student (or parent(s)/legal guardian if the student is under 18) half a study period prior to commencement of the course, the school will refund the amount of tuition fees received in advance less an administration fee of AUD $500.00

If the school receives less than half a study period written notice of withdrawal by the student (or parent(s)/legal guardian if the student is under 18) prior to commencement of the course, the school will

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retain the equivalent amount of one quarter of the annual tuition fee. The balance of any fees paid in advance will be refunded.

Refunds after Commencement of a Course In the event a student withdraws from the school after commencing, half of one study period written notice is required. If such period of notification is not provided, then one (1) quarter of the annual tuition fees (for a day student) and one (1) quarter of the annual tuition fees and one (1) quarter of the annual boarding fees (for a boarder) will be withheld. The balance of any fees paid in advance will be refunded. Refunds in the Event of a Provider Initiated Cancellation of Enrolment No refund of tuition fees will be made where a student’s enrolment is cancelled for any of the following reasons:

Failure to maintain satisfactory course progress (visa condition 8202). Please see Monitoring Course Progress Policy

Failure to maintain satisfactory attendance (visa condition 8202). Please see Monitoring Course Attendance Policy

Failure to maintain approved welfare and accommodation arrangements (visa condition 8532). Please see Welfare and Accommodation Arrangements Policy

Failure to pay course fees

Any behaviour identified as resulting in enrolment cancellation in Brisbane Boys' College Discipline Policy and Guidelines (refer Student Information Guide, Student Enrolment Contract).

If Brisbane Boys’ College cancels a student’s enrolment for failure to maintain agreed conditions as outlined in the student’s written agreement, including failure to disclose a pre-existing condition requiring a high degree of specialised support or care, any refund of tuition fees will be at the discretion of the school. All policies referred to under ‘Refunds in the event of a provider initiated cancellation of enrolment’ are provided in the International Student Entry Requirements and Policies Handbook and Student Information Guide located on the College web site at http://www.bbc.qld.edu.au/online-forms. School Default Any default by the School must be compliant with the provisions of the ESOS Act 2000 and the ESOS regulations 2001 (as amended).

If for any reason the School is unable to offer a course and the student for some reason cannot be placed or refuses placement in an alternative course arranged by the school, a refund of any unused portion of the fees* in advance received by the school with respect to the student will be made within 14 days of the agreed starting day.

If for any reason the school is unable to continue offering a course after the student commences a course, and the student for some reason cannot be placed or refuses placement in an alternative course arranged by the school, a full refund of any unused tuition fees* received by the school with respect to the student will be made within 14 days of the school’s default day.

In the event that the school is unable to fulfil its obligations of providing an agreeable alternative course for the student, or a refund, the student is advised to seek assistance from the Australian Government’s Tuition Protection Service (TPS). The Tuition Protection Service (TPS) is an initiative of the Australian Government to assist international students whose education providers are unable to fully deliver their course of study. The TPS ensures that international students are able to either complete their studies in another course or with another education provider or receive a refund of their unspent tuition fees. For information on the TPS, please see: https://tps.gov.au/StaticContent/Get/StudentInformation

The written agreement between Brisbane Boys’ College and the student, and the right to make complaints and seek appeals of decisions and action under various processes, does not affect the rights of the student to take action under the Australian Consumer Law if the Australian Consumer Law applies.

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*Please note: Calculation of the refund due in this case is prescribed by a legislative instrument – S.7 Education Services for Overseas Students (Calculation of refund) Specification 2014 http://www.comlaw.gov.au/Details/F2014L00907 Refund of Other Non-Tuition Fees Non-tuition fees listed on the letter of offer and Written Agreement do not include specific costs for uniforms, textbooks, stationery which will vary according to the number of uniforms purchased new or pre-used; and the elective subjects chosen. For boarding students, they do not include pocket money or recreational outings. Pocket money is at the parent/s discretion. Parents must take into consideration extra costs for accommodation and care during term holidays if the student is not returning home during vacations; and air or other travel costs to and from their home and Australia. Application Fee The Application Fee paid with each Application for Enrolment is an administrative fee which is non-refundable and does not guarantee a place at the College. Confirmation Fee All students – resident and international - pay a non-refundable confirmation fee once only on accepting an offer of a place. For international students, the confirmation fee is included in the tuition fees listed for payment on the Letter of Offer: Invoice of Fees, payable when the Written Agreement and Enrolment Contract are returned. The confirmation fee paid when accepting the offer of a place is refundable only in the event a student’s application for a student visa is unsuccessful and in other limited compassionate and compelling circumstances (refer to The BBC International Student Entry Requirements and Policies Handbook). This fee is not deducted from future Tuition Fees. Boarding Fees Boarding fees are not included with fees paid in advance when a student accepts an offer, a refund of boarding fees will apply only to a student in attendance at the College with the fees for the first study period invoiced with the first fees statement after commencement and not more than two weeks prior to the start of the next study period thereafter. In the event a student withdraws from the school after commencing, half of one study period written notice is required. If such period of notice is not provided, then one (1) quarter of the annual boarding fee (for a boarder) will be withheld. The balance of any fees paid in advance will be refunded. Boarder Linen Packs and student nametags Once ordered with Linen Packs, student nametags cannot be refunded. It may be possible to arrange a partial refund for other items in the Linen Pack. Overseas Student Health Cover (OSHC) Overseas Student Health Cover will be calculated on the length of the student’s visa, which is generally up to 15 March the year following anticipated completion of his courses at the College. OSHC is charged in full on the student’s first fee statement. Families will need to apply for a refund, in writing, to the College’s OSHC Provider, Medibank Private and provide documentary proof of the reason for the refund (e.g. letter from Department of Home Affairs where the visa is denied; letter from the educational institution etc.). When you write to Medibank, please include the address to which you want the refund sent. Medibank will not consider refunds for periods of less than one month unless you have been granted permanent residency. If you have been granted permanent residency, Medibank will not issue a refund where the amount is less than the minimum refund amount. Textbooks and Stationery New textbooks and stationery purchased and still in their original wrapping may be accepted for return to the College textbook supplier, Campion Books. The amount paid will be refunded to the credit card on which they were purchased.

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Text book and stationery lists are uploaded to the BBC website prior to your son’s commencement at http://www.bbc.qld.edu.au/bbc-shop. Uniforms New and unused uniforms may be refunded. However the College Shop cannot guarantee full refunds if uniforms have been used or marked. Such items may be subject to sale as pre-used items under the College Shop Policy for sale of “second-hand” items. Information on uniforms and books is also available from the College Shop via the College website at: http://www.bbc.qld.edu.au/bbc-shop/bbc-shop Music Lessons

Music fees for each year are approved late the previous year and listed on the Fee Schedule available from Student Admissions or on the College web site. Students are billed for the full year’s tuition fees for private music instruction with the Semester 2 fee statement (or a pro-rata amount for the year if not in attendance for the full year).

Students who study elective Academic Music (Years 9 to 12) for four periods a week or more are entitled to a discount on their private music tuition fees

New enrolments for private music lessons are for a minimum of one semester (16 lessons) and if cancelled, tuition fees for that semester will not be refunded. It is therefore our recommendation that the student continue his lessons for the remainder of that semester for which he will be charged.

The intention to cancel lessons at the end of that semester must also be provided in writing to the Music Office at least four weeks before the change is to occur. If less than four weeks’ notice in writing is provided, the School will charge the equivalent of four weeks’ lessons or deduct the equivalent amount from fees paid in advance.

If a student cancels his enrolment at the College, in addition to supplying one term’s notice as advised in the Student Enrolment Contract, your son’s Music Teacher will require four weeks’ notice in writing. If less than four weeks’ notice in writing is provided, the School will charge the equivalent of four weeks’ lessons to the final account.

EAL (English as an Additional Language) Support Lessons

An annual account will be billed with the Semester 2 fees. If the student enrols in the program in Semester 2, an invoice will be forwarded to the parents by the Accounts Department.

Attendance is the responsibility of students and will be monitored by tutors. Enrolment part-way through a semester will be billed proportional to the amount of sessions remaining in that study period.

If a student withdraws from the School or withdraws from EAL Support, the refund will be made on a pro-rata basis based on weeks of participation.

There is no refund for non-attendance at scheduled lessons.

Fees for Academic Support (if a condition of enrolment)

An annual account will be billed with the Semester 2 fees. If the student enrols in the program in Semester 2, an invoice will be forwarded to the parents by the Accounts Department. Attendance is the responsibility of students and will be monitored by tutors. Enrolment part-way through a semester will be billed proportional to the amount of sessions remaining in that study period.

If a student withdraws from the School or withdraws from Academic Support, the refund will be made on a pro-rata basis based on the number of sessions delivered.

There is no refund for non-attendance at scheduled sessions.

Tennis Lessons

Lessons are charged on a per term basis (i.e. half a semester) in advance.

Fees are paid directly to the Tennis Department with details provided on the Tennis Registration form available from Student Admissions or the BBC Tennis Department.

Most private lessons are once per week (i.e.8 lessons per term).

Missed lessons due to wet weather or sickness are made up by arrangement with the student’s coach.

Refunds will be given in the event of injury or sickness. Requests for a refund on that basis must be received in writing to the Director of Tennis.

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Alternatively, credit for lessons paid in advance and missed through injury or sickness may be deducted from future payments. Payments can also be credited to the following term in the case of injury, sickness etc.

Definitions Tuition fees are fees received directly or indirectly that are related to the provision of a course and include fees for compulsory course materials, and any compulsory enrolment or administration fees that apply during the entire period of enrolment of the student. Non-tuition Fees directly relate to any amount received by the School for compulsory Overseas Student Health Cover, accommodation (that is, boarding fees at Brisbane Boys’ College); text book fees (if books are not supplied by the school); uniform costs and any other amount the student has to pay in order to undertake the course such as EAL support or Academic Tutoring (if either is a condition of offer) as listed in the “non-tuition fees” on the Letter of offer and Written Agreement. A “course” is defined as one of the CRICOS registered courses of study offered by Brisbane Boys’ College. Billing cycle = one semester or “study period” The school year is divided into two semesters or “study periods”. Each semester is further divided into two terms. Exceptional Circumstances These guidelines and the availability of a complaints and appeals processes, does not remove the right of the student to take action under Australia’s consumer protection laws. If there are exceptional circumstances for a student’s failure to start a course or withdrawal from a course, an explanation in writing, outlining the circumstances, with supporting documentary evidence (if applicable), should be made to the Headmaster via the Director of Admissions. In some cases, the Headmaster may approve a greater amount of refund than defined. Each individual case will be considered with compassion and integrity.

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Welfare and Accommodation Policy Care for younger students under 18 years Brisbane Boys’ College is a CRICOS-registered provider which enrols younger students under 18 years of age. As part of is registration obligations Brisbane Boys’ College must satisfy Commonwealth and state legislation, as well as any other regulatory requirements, relating to child welfare and protection for any overseas student enrolled who is under 18 years of age. These obligations include ensuring that all overseas students under 18 years of age are given age-and culturally-appropriate information on:

who to contact in emergency situations, including contact number/s of a nominated staff member, and

how to seek assistance and report any incident or allegation involving actual or alleged sexual, physical or other abuse.

Brisbane Boys’ College has documented procedures relating to child welfare and safety, and will implement these procedures in the event that there are any concerns for the welfare of a student under 18 years of age. In addition to guidelines included in this policy document, parents are reminded of these responsibilities in the formal letter of offer and in the Written Agreement provided with the letter of offer. Accommodation and care options for overseas students under 18 years Brisbane Boys’ College approves the following accommodation and care options for overseas students: Prep to Year 6:

o Option 1: The student must live with a parent who holds a Student guardian Visa

Years 7 to 12:

o Option 1: The student can live with a parent who holds a Student guardian Visa o Option 2: The student can be a full time boarder

Please note: “Home Stay” is not offered to international or resident students seeking to enrol at Brisbane Boys’ College. Option 1: Student lives with a parent who holds a Student guardian Visa In this case:

a) The School does not provide a welfare letter (CAAW) via PRISMS. The student’s family completes Form 157N and provides proof of relationship to Department of Home Affairs at the time of visa application for approval of these arrangements. The Department of Home Affairs must also approve any further change of welfare arrangements.

b) If the adult responsible for the welfare, accommodation and other support arrangements for a student under 18 years holds a Student guardian Visa (subclass 590), all obligations and conditions of this visa must be met, including:

not leaving Australia without the nominated student unless there are compassionate and compelling circumstances and the School has first approved alternative welfare and accommodation arrangements for the student for the adult’s period of absence, and

advising the Department of Home Affairs of any change of address, passport or other changes of circumstances.

Brisbane Boys’ College requires holders of Student Guardian Visas to:

maintain Overseas Visitor Health Cover for themselves and any dependent children living with them in Australia

immediately advise the School of any change to address or contact details

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immediately advise the School if there are any compassionate or compelling reasons to travel overseas or not be at home for an extended period of time to care for the student.

If there is a valid reason for travelling overseas, and the School is able to approve alternative accommodation and care arrangements for the student for the period of student guardian visa holder’s absence, the School will provide documentation approving temporary care arrangements for the student to the student’s guardian and for the Department of Home Affairs via PRISMS. It should also be noted that the parent of a student turning 18 years of age prior to completing their studies, must either continue to support the student by remaining in Australia under a lawful alternative visa; or the student must become a boarding student for the remainder of their course studies. If there is not a valid reason for travelling overseas, or if the School is not able to approve alternative accommodation and care arrangements for the student for the period of student guardian visa holder’s absence, the student will need to travel overseas with the holder of the student guardian visa. In this case, the School will advise if compulsory attendance requirements will or will not be affected by the student’s absence. For general information on the cost of living in Brisbane, refer to the ‘Study Australia’ website: http://www.studybrisbane.com.au/Study/Default.aspx Option 2: The student will be a full time boarding student and Brisbane Boys’ College will generate the welfare letter (CAAW) via PRISMS to accompany the student’s Confirmation of Enrolment (CoE) College boarders will be provided with full accommodation, meals and pastoral care, supervised and supported study time and access to the co-curricular programs and recreational facilities of the College during the gazetted school terms. Brisbane Boys’ College will maintain approval of accommodation and care arrangements until:

a) The student completes the course and departs Australia b) the student turns 18 years c) any appeal processes in relation to Brisbane Boys’ College’s intentions to cancel the student’s

enrolment has been finalised (including suspensions, cancellations, course progress and attendance) d) the student has alternative welfare arrangements approved by another registered provider e) a parent with a valid guardian visa assumes care of the student f) Brisbane Boys’ College has notified the Department of Home Affairs that it is no longer able to approve

the student’s welfare arrangements and has taken the required action after not being able to contact the student.

Any changes to approved arrangements, regardless of the student’s age must also be approved by the School. This includes any requests by students under 18 years of age to attend “Schoolies Week” on completion of Year 12. If a student cannot be located and the School has concerns for his welfare, the School will contact the student’s parents / legal guardian and notify the police and any other relevant authorities. If a student for whom the School has issued a CAAW refuses to maintain approved arrangements, the School will report this to the Department of Home Affairs and advise the student to contact the Department of Home Affairs to ensure visa implications are understood. (See Department of Home Affairs office addresses at: http://www.homeaffairs.gov.au/about/contact/offices-locations/australia. In the event of a significant or critical welfare issue involving the student, and if determined necessary by the school, a parent, legal guardian or approved relative agrees to travel to a designated location to assume care of the student until the situation has been resolved to the school’s satisfaction. Depending on the nature of the incident, the expected response time for travel to Australia will vary. For example, your travel to the designated location for a life threatening situation to your son would be 2 days or less. A critical incident is a traumatic event, or the threat of such (within or outside Australia) which causes extreme stress, fear or injury. This may include but is not limited to: serious injury, illness or death of a student or staff member, students or staff lost or injured on an excursion, a missing student, severe verbal or psychological aggression, physical assault, student or staff witnessing a serious accident or incident of violence, natural disaster e.g. earthquake, flood, windstorm, hailstorm or extremes of temperature, fire, bomb threat, explosion, gas or chemical hazard, social issues e.g. drug use, sexual assault. If a parent wishes to assume welfare responsibility, the parent must notify the school as soon as practicable of their intentions and must provide the school with written evidence of a guardian visa grant.

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School Vacation Arrangements for Boarders As boarding care and accommodation is not available during the advertised school vacation periods, students are required to return home unless they have sought permission for alternative vacation care and had this approved by the Director of Boarding or Director of Admissions. Boarding students are provided with one travel day at the completion of each term. Boarders may leave after classes on the second last day of each term; they are required back at the boarding house by the afternoon prior to commencement of classes. As school terms are advertised well in advance, requests for early departure or late return may attract penalties and will count against the student’s visa condition 8202: requirement to maintain satisfactory attendance. In the event that a boarding student is not able to return home during school vacations, the School may approve the following school vacation arrangements:

Option 1: vacation with an approved relative in Australia. An ‘approved relative’ in this case refers to a grandparent, great grandparent, brother, sister, uncle, aunt, niece, nephew or cousin. Where there is a request for a boarding student to spend vacation time with an approved relative (as defined above) no blue card will be required. However, any household residents who are not an approved relative and who are over 18 years of age, will be required to hold a blue card if the arrangement with the given child is for more than 10 days, or if the arrangement occurs more than twice in a calendar year. The blue card screening process assesses a person’s eligibility to hold a blue card or exemption card based on their known past police and disciplinary information. This process also disqualifies certain people upfront and prevents people from working with children whose past behaviour indicates they are not eligible to enter regulated child-related employment. Important to note: Vacation time (of any duration) with an approved relative (excluding parents) constitutes a homestay arrangement under the ESOS Act. Therefore, the School is required to check and approve the suitability of these living arrangements. Details of any approved relatives living in Australia, who the student may spend vacation time with, should be given to the Director of Admissions as a matter of urgency so that the appropriate processes can be followed.

Option 2: Vacation with a College family. Students may apply to stay with a family who has a current student attending the College. In accordance with guidelines provided by the registering authority, international students may use this option for up to ten days no more than twice annually, unless all members of the household over 18 years of age hold a blue card. The School is required to check and approve the suitability of these living arrangements.

Option 3: Weekend/Vacation Homestay Placement with Family Friend. Students may apply to stay with a family friend during weekend or vacation periods, providing the living arrangements have been checked and approved by the College, and all members of the household (over 18 years old) hold a blue card. Please see BBC Homestay Application Form. Students may nominate two families to complete the blue card and homestay approval processes and be listed as leave hosts on Reach. Further requests for leave with non-family hosts outside of these two approved families will be considered on an individual basis, and only when sufficient time has been allowed for working with children checks to be completed; and the living arrangements inspected and approved by BBC International Enrolment staff.

Option 4: Clayfield College Vacation Homestay Placement. Arranged by Clayfield College Homestay Program. Home stay hosts and members of the household over 18 years of age will be blue card holders.

Please note, these arrangements cannot be extended into term time.

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Clayfield College is one of four schools owned and operated by the Presbyterian and Methodist Schools’ Association. Homestay Programs operated by Clayfield College meet Queensland legislative requirements under Education (Overseas Students) Regulation 1998 s9 and the Commission for Children and Young People and Child Guardian as well as under Standard 5 of The National Code of Practice for Providers of Education and Training to Overseas Students. These include in particular:

Continuous dates for approved welfare arrangements

Documented procedures for checking suitability of accommodation, support and general welfare arrangements before a student is placed in an approved arrangement, and at least every six months thereafter, covering:

o Guidelines for selecting, screening and monitoring each family and ensuring the family can provide age appropriate care and facilities for the duration of the student’s enrolment at the school

o Criteria about accommodation services to be provided, and contract for arrangements about providing accommodation services

o Orientation program for families new to provision of homestay services o Compliant Homestay risk management strategy, reviewed annually, undertaken by school /

operator of the homestay program o Blue cards as required for adults living in the homestay / private arrangement, other than

overseas students, or who otherwise have regular contact with the student. BBC is satisfied Clayfield College policies and procedures for recruiting, recommending, assessing, approving accommodation and welfare arrangements (including regular monitoring, review and termination where services do not meet their contractual obligations), satisfy legislative requirements and duty of care. Further guidelines and expectations of homestay hosts are provided below. Brisbane Boys’ College will continue to accept responsibility for the welfare of these students, even whilst placed in homestay as per the CAAW letter signed by the Headmaster [or his representative], as Principal Executive Officer and Headmaster of Brisbane Boys’ College. Any BBC Student concerns brought to the attention of Brisbane Boys’ College staff will be immediately addressed with Clayfield College and improvements will be implemented if appropriate. Fees and charges for homestay services are not part of the Brisbane Boys’ College fee structure. Clayfield College is not receiving financial remuneration for services provided to BBC. While the BBC Admissions Staff will provide guidance on the processes involved in arranging vacation home stay for students, BBC families seeking to use this service will be advised of the following:

For boarding students requiring vacation home stay service, the request should be made in writing by the Parent/s or guardian to the Director of Boarding no later than the start of week five of the term before the service is to be used.

The Director of Boarding will provide the student with the Clayfield College Student Profile for Homestay Host form (available from BBC Admissions Office) and is available to assist the student with the completion of the form if required.

BBC Admissions Staff will forward the Clayfield College Student Profile for Homestay Host form to Clayfield College Student Homestay Office.

If Clayfield College can recommend a suitable homestay host, details of the proposed host family including cost will be provided to BBC for forwarding to the BBC international student’s parents for payment.

If approved and accepted by the BBC family, the BBC family will be required to make direct payment no later than two weeks prior to taking up the vacation placement to the nominated bank account of the host family.

Appointment of an independent guardian

While not compulsory, for boarding students who have no approved relative living locally, the College

recommends parents consider the service of a Brisbane-based guardian to act as their son’s advocate for

communication with the College. An example of an organization providing this service is International Student

Alliance (ISA), web address: www.studentguardians.com.au

While such a service has practical benefits and may provide your son with an impartial advocate, the

College remains the primary care provider for your son and accordingly accepts responsibility for

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ensuring he is compliant with the College welfare policy at all times when he is in the School’s care in

Australia.

Critical Incident Policy (full policy available from the Admissions department) Brisbane Boys’ College recognises the duty of care owed to its students and that planning for the management

of a critical incident is essential.

A critical incident is a traumatic event, or the threat of such (within or outside Australia) which causes extreme

stress, fear or injury that may affect the student’s ability to undertake or complete their course. This may include

but is not limited to:

- Serious injury, illness or death of a student or staff

- Students or staff lost or injured on an excursion

- A missing student

- Severe verbal or psychological aggression

- Physical assault

- Student or staff witnessing a serious accident or incident of violence

- Natural disaster e.g. earthquake, flood, windstorm, hailstorm or extremes of temperature

- Fire, bomb threat, explosion, gas or chemical hazard

- Social issues e.g. drug use, sexual assault

In the event of a significant or critical welfare issue involving the student, and if determined necessary by the

school, a parent, legal guardian or approved relative agrees (as part of the student’s written agreement) to travel

to a designated location to assume care of the student until the situation has been resolved to the school’s

satisfaction. Depending on the nature of the incident, the expected response time for travel to Australia will vary.

For example, travel to the designated location for a life threatening situation to the student would be 2 days or

less.

In an emergency evacuation in the event of fire or other threat, Staff and Students need to move quickly and in

an orderly manner as directed by staff wardens and following documented procedures, to their designated

assembly area.

To better prepare staff and students to respond to emergency procedures, drills are scheduled on a regular

basis and also attended by representatives of the local Fire Brigade and Staff of the College overseeing

Occupational Health and Safety.

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Overseas Student Transfer Policy

The Brisbane Boys’ College Overseas Student Transfer Policy and Processes applies to: overseas students requesting to transfer prior to completing the first six months of their first registered

school sector course or where the student has completed the first six months of their enrolment in their first registered school

sector course and wishes to transfer but the provider holds welfare responsibility via a CAAW.

Overseas students requesting to transfer prior to completing the first six months of their first registered school sector course:

Overseas students are restricted from transferring from their first registered school sector course for a

period of six months. This restriction also applies to any course(s) packaged with their first registered school

sector course of study. Exceptions to this restriction are:

o If the student’s course or school becomes unregistered

o The school has a government sanction imposed on its registration

o A government sponsor (if applicable) considers a transfer to be in the student’s best interests

o If the student is granted a release in PRISMS.

Students can apply to be released by submitting a Student Transfer Request Application at no charge to

enable them to transfer to another education provider. However, if a student has not completed the first six

months of the registered school sector course of study or is under 18 years of age, conditions apply.

Students should be aware of financial penalties which apply where they withdraw without sufficient notice as

outlined in their Student Enrolment Contract and Written Agreement with the College.

Brisbane Boys’ College (BBC) will only release a student before completing the first six months of their first

registered school sector course in the following circumstances:

o The student has changed welfare and accommodation arrangements and is no longer within a

reasonable travelling time of the school

o The student will be reported because they are unable to achieve satisfactory course progress at the

level they are studying, even after engaging with the Brisbane Boys’ College intervention strategy to

assist them, in accordance with Standard 8 (Overseas student visa requirements).

o Brisbane Boys’ College fails to deliver the course as outlined in the written agreement.

o The student provides evidence that their reasonable expectations about their current course are not

being met.

o The student provides evidence that he was misled by Brisbane Boys’ College or an education or

migration agent regarding Brisbane Boys’ College or its course and the course is therefore

unsuitable to his needs and/or study objectives.

o An appeal (internal or external) on another matter results in a decision or recommendation to

release the student.

o The student provides evidence of compassionate or compelling circumstances. Compassionate or

compelling circumstances are generally those beyond the control of the overseas student and which

have an impact upon the overseas student’s course progress or wellbeing. These could include, but

are not limited to:

serious illness or injury, where a medical certificate states that the overseas student was

unable to attend classes

bereavement of close family members such as parents or grandparents (where possible a

death certificate should be provided)

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major political upheaval or natural disaster in their home country requiring emergency travel

and this has impacted on the overseas student’s studies; or

a traumatic experience, which could include involvement in, or witnessing of a serious

accident; or witnessing or being the victim of a serious crime, and this has impacted on the

overseas student (these cases should be supported by police or psychologists’ reports)

inability to begin studying on the course commencement date due to delay in receiving a

student visa.

o Any other reason stated in the policies of Brisbane Boys’ College.

Please note: Brisbane Boys’ College has the discretion to refuse transfer requests from overseas students who

are not genuinely engaging with an intervention strategy with the intention of failing and being released.

Students under 18 years of age must also have:

o Written evidence that the student’s parent(s)/legal guardian supports the transfer application

o Written confirmation that the receiving provider will accept responsibility for and communicate with

the student about approving the student’s accommodation, support, and general welfare

arrangements from the proposed date of release where the student is not living with a parent / legal

guardian or a suitable nominated relative

Brisbane Boys’ College (BBC) will not agree to a transfer before the student completes the first registered

school sector course in the following circumstances:

o The student’s progress is likely to be academically disadvantaged

o BBC is concerned that the student’s application to transfer is a consequence of the adverse

influence of another party

o The student has not had sufficient time to settle into a new environment in order to make an

informed decision about transfer

o The student has not accessed school support services which may assist with making adjustments

to a new environment, including academic and personal counselling services

o School fees have not been paid for the current study period.

To apply for transfer to another provider, students need to:

o Complete an Application for Student Transfer Form available from the Director of Admissions

o Give this completed application form and a valid offer of enrolment from another provider to the Director of Admissions for assessment.

o If under 18 years of age, attach written confirmation of the parent/s or legal guardian/s support for the transfer to the nominated provider. In this case, the valid offer of enrolment must also confirm the new provider’s acceptance of responsibility for approving the student’s accommodation, support and general welfare arrangements from the proposed date of the student’s release from Brisbane Boys’ College, in accordance with Standard 5 (Younger overseas students) of the 2018 National Code of Practice for Providers of Education and Training for Overseas Students.

Brisbane Boys’ College will assess the student’s transfer request application and notify the student of a decision within 10 working days.

If Brisbane Boys’ College grants the student’s transfer request, the student will be notified and the decision will be reported to the Department of Home Affairs via PRISMS.

If Brisbane Boys’ College intends to refuse the student’s transfer application request, Brisbane Boys’ College will provide the student with reasons for refusal in writing and include a copy of the Brisbane Boys’ College complaints and appeals policy. The student has the right to access the Brisbane Boys’ College complaints and appeals process and has 20 working days to do this. The student’s transfer request application will only be finalised in PRISMS after one of the following occurs:

o the student confirms in writing they choose not to access the Brisbane Boys’ College complaints and appeals process, or

o the student confirms in writing they withdraw from any appeals process they have commenced, or

o the appeals process is completed and a decision has been made in favour of the student or Brisbane Boys’ College.

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Applications to transfer to another registered provider may have visa implications. The student is advised to contact the Department of Home Affairs as soon as possible to discuss any implications. The address of the nearest Office is:

Brisbane Visa and Citizenship Office 299 Adelaide Street Brisbane Qld 4000

9 am to 4 pm Monday to Friday

See http://www.homeaffairs.gov.au/about/contact/offices-locations/australia. Alternatively, students can contact the Department of Home Affairs through their web enquiry form: https://www.homeaffairs.gov.au/about/corporate/information/forms/online/student-visa-enquiry-form.

Student who are no longer subject to the transfer restriction but Brisbane Boys’ College holds welfare responsibility via a CAAW.

Students under 18 years of age MUST have:

o Written evidence that the student’s parent(s)/legal guardian supports the transfer application

o Written confirmation that the receiving provider will accept responsibility for and communicate with the student about approving the student’s accommodation, support, and general welfare arrangements from the proposed date of release where the student is not living with a parent / legal guardian or a suitable nominated relative

To apply for transfer to another provider, students need to:

o Complete an Application for Student Transfer Form available from the Director of Admissions

o Give this completed application form and a valid offer of enrolment from another provider to the Director of Admissions for assessment and response within 10 working days.

o If under 18 years of age, attach written confirmation of support for the transfer to the nominated provider by a parent/s or legal guardian/s.

In this case, the valid offer of enrolment must confirm acceptance of responsibility for approving the student’s accommodation, support and general welfare arrangements from the proposed date of the student’s release from Brisbane Boys’ College in accordance with Standard 5 (Younger overseas students) of the 2018 National Code of Practice for Providers of Education and Training for Overseas Students.

Brisbane Boys’ College will negotiate the welfare transfer date with the receiving provider and will advise the student of the welfare transfer date within 10 working days.

Transfers to another registered provider may have visa implications. The student is advised to contact the Department of Home Affairs as soon as possible to discuss any implications. The address of the nearest Office is:

Brisbane Visa and Citizenship Office 299 Adelaide Street Brisbane Qld 4000

9 am to 4 pm Monday to Friday

See http://www.homeaffairs.gov.au/about/contact/offices-locations/australia. Alternatively, students can contact the Department of Home Affairs through their web enquiry form: https://www.homeaffairs.gov.au/about/corporate/information/forms/online/student-visa-enquiry-form.

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Brisbane Boys’ College Student Transfer Request Assessment Flowchart

The releasing provider has agreed to the student’s release and recorded the date of

effect and reason for release in PRISMS. The receiving provider must confirm it accepts

welfare responsibility. All documentation must be kept on file for two years after the

overseas student ceases to become an accepted student.

The provider must document the decision, inform the student in writing of the reasons for its decision and advise student of his

right to appeal this decision within 20 working days.

The request is assessed by the provider in accordance with its transfer request policy and nominated timeframe.

Transfer request is granted.

Transfer request is refused.

Student fills in transfer request application before completing the first six months of study of the first

registered school sector course and lodges this with a valid

enrolment offer from another provider.

If the student is under 18 they must also provide written confirmation of support from the student’s parent/legal guardian for the transfer

as well as written confirmation from the provider issuing a valid enrolment offer of

acceptance of responsibility for the student’s accommodation and welfare arrangements

from the student’s proposed date of release.

Student appeals

Appeal is successful

No change to student’s enrolment. All documentation must be kept on file for two years after the overseas

student ceases to become an accepted student.

Appeal is unsuccessful

Student advises the provider in writing that he chooses not to appeal the decision, or that he withdraws from the appeal

process.

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Student Progress, Attendance and Course Duration Policy Overseas students are required to meet and maintain satisfactory course progress and attendance

requirements under visa condition 8202 and under Standard 8 of the National Code of Practice for Providers of

Education and Training to Overseas Students 2018. A copy of the Brisbane Boys’ College Student Progress,

Attendance and Course Duration Policy is available to staff and to students.

Satisfactory course progress as defined by Brisbane Boys’ College requires students to demonstrate

the following standards:

While course progress will be closely monitored and assessed against the following standards, it should be

noted that the College will also take into consideration “improvement” demonstrated in striving to achieve the

stated course requirement and benefit from the strategies implemented, where course requirements have not

been met.

In addition, the following course requirements for each year level are as follows:

Prep to Year 6

o National Benchmark Standards have been defined by the Ministerial Council on Education Early

Childhood Development and Youth Affairs (MCEEDYA) in the “National Goals for Schooling in the

21st Century”.

o Satisfactory progress for a Primary phase student would be characterised by a student

demonstrating the Achievement Standard of C as defined by the Australian Curriculum for that

year level (i.e. that a student has demonstrated satisfactory achievement of what is expected in

each subject in each year level).

Years 7 to 10

o Minimum achievement of C- in 80% of subjects undertaken including English and Mathematics

o Students expecting to undertake Year 11 and 12 courses leading to Tertiary entry on completion of

Year 12 must demonstrate a satisfactory level of achievement and application in their Year 10

studies.

Years 11 and 12

o Years 11 and 12 students must meet the academic course progress requirements of Brisbane Boys’

College for Years 11 and 12 – that is, to maintain a level of achievement that meets the

requirements of the Queensland Certificate of Education (QCE). This includes a minimum

achievement level of “sound” (C- or equivalent) in English and Mathematics to meet the Literacy

and Numeracy requirements of the QCE; a “sound” achievement in three subjects over four

semesters; and pass the equivalent of five subjects at an achievement of C- minimum in the final

two semesters (i.e. year 12).

Exception to this standard may apply in limited circumstances. For example, students may be enrolled with

approved Individual Education Plans (IEPs) or Pathways. Such variations to the above standards will be clearly

listed and defined on that student’s Letter of Offer and Written Agreement.

Important note regarding VET qualifications: International students at Brisbane Boys’ College are not

permitted to undertake VET qualifications. While an overseas student can undertake more than one course

concurrently, the course which has supported the visa application is considered their 'main course of study'. For

BBC International Student Entry Requirements and Policies Handbook (V13022018) Page 36

students on a school sector visa, the enrolment in the main-stream school sector course, such as the Senior

Secondary Years. 11-12 (QCE) course, constitutes the student's main course of study.

In order to satisfy visa requirements, the overseas student must maintain a full-time enrolment load in their main

course of study and must complete the course within the registered course duration (i.e. for a Senior Secondary

Years 11-12 course this is 2 years).

While it is common for domestic students to reduce their enrolment load in their school sector course (including

their QCE) to enrol in the VET qualification in a part-time mode (i.e. one day per week) this model of delivery

does not comply with the ESOS and visa conditions that exist for an overseas student. Accordingly, these

subject choices cannot be offered to overseas students.

Course Progress

o The College will monitor, record and assess the course progress of each student for the course as

defined by Brisbane Boys’ College in which the student is currently enrolled.

o The course progress of all students will be assessed at the end of each study period (one semester)

of their enrolment by the Housemaster (Year 7 to 12) or Head or Deputy Heads of Junior School

(Prep to Year 6) according to the Brisbane Boys’ College course assessment requirements.

o Students who have begun part-way through a study period will be assessed according to the

Brisbane Boys’ College course assessment requirements after completing of one full study period.

o To demonstrate satisfactory course progress, students will need to achieve competency levels as

outlined in the measures of achievement above.

o If at the end of a study period a student does not achieve satisfactory course progress as described

above, the Housemaster, Principal Teacher, Head of Teaching and Learning, Learning Support

Staff, Counselling or Careers Centre staff, will formally contact parents to advise that the student is

at risk of breaching the course progress requirements and that there will be a meeting with the

student to develop an intervention strategy for academic improvement. This may include:

o After hours’ tutorial support

o Subject tutorial support in class time

o Mentoring

o Additional EAL support

o Change of subject selection, or reducing course load (without affecting course duration)

o Counselling – time management

o Counselling - academic skills

o Counselling – personal

o Academic tutoring (at additional cost)

o other intervention strategies as deemed necessary, including private tutoring

o Intervention strategies may come at an additional cost to the family

o A copy of the student’s individual strategy for academic improvement and any relevant progress

reports will be communicated to parents.

o The student’s individual strategy for academic improvement will be monitored over the following

study period by the Housemaster or Head of Junior School / Deputy Heads of Junior School and

records of the student’s response to the strategy will be kept. Parents will be kept informed of the

student’s academic progress while the student is receiving formal intervention.

o Course progress is re-assessed at the end of the next study period. If the student continues to

achieve competency levels below the bench marks outlined in the measures of achievement above,

the College will further determine if improvement has been made and genuine effort to implement

the strategies agreed upon at the previous review has been demonstrated.

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o If that is the case, Housemaster or Head of Junior School / Deputy Heads of Junior School will

meet with the student to further review and possibly amend intervention strategies to assist the

student to achieve the prescribed achievement level. Parents will be advised and records kept.

o If at the end of the next study period review the student has not met his course requirements and is

unable to demonstrate effort and improvement to use the strategies developed previously, the Head

of Teaching and Learning will communicate this to the student and advise him and his parents in

writing of the College’s intention to report the student for breach of visa condition 8202, and that he

has 20 working days in which to access the school’s internal complaints and appeals process.

Following the outcome of the internal process:

o If the student’s appeal is successful, the student will not be reported and staff will continue

to support the student in accordance with the College course progress policies and

procedures.

o if the student wishes to complain or lodge an external appeal about a decision made or

action taken by Brisbane Boys’ College, he may contact the Overseas Student

Ombudsman at no cost. Please see the Brisbane Boys’ College Complaints and Appeals

Policy for further details.

o The College will notify the ESOS agency via PRISMS as soon as practicable, if the student is not

achieving satisfactory course progress where:

o the student does not access the complaints and appeals process within 20 days or, the

student withdraws from the complaints and appeals process by notifying the Headmaster of

Brisbane Boys’ College in writing, or

o the complaints and appeals process results in a decision in favour of the College.

Completion within expected duration of study

o As noted above, the school will monitor, record and assess the course progress of each student for

the course in which the student is currently enrolled.

o Part of the assessment of course progress at the end of each semester will include an assessment

of whether the student’s progress is sufficient to complete their studies within the expected duration

of the course.

o The school will only extend the duration of the student’s study where it is clear the student will not

be able to complete their course by the expected date because of:

o the student can provide evidence of compassionate or compelling circumstances

o the student has participated, or is participating in an intervention strategy

o an approved deferment or suspension of study has been granted in accordance with

Brisbane Boys’ College’s Deferment, Suspension and Cancellation Policy.

o Where the school decides to extend the duration of the student’s study, the school will report this

change via PRISMS within 14 days and/or issue a new COE if required. In this case, the student

will need to contact the Department of Home Affairs to seek advice on any potential impacts on their

visa, including the need to obtain a new visa.

Monitoring Course Attendance

o Satisfactory course attendance is attendance of 80% of scheduled course contact hours. (NB the

National Code St 8 specifies a minimum attendance requirement of 80%, or under certain

conditions, of 70% as outlined in St 8.15.

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o Student attendance is:

o checked and recorded daily at the start of the school day by House Staff or Principal

Teachers and thereafter at the commencement of each period by the staff member

supervising the lesson.

o assessed regularly

o recorded and calculated over each study period

o parents are contacted via text message if a student has not arrived at School by Tutor

Group.

Habitual late arrival at School will be included in attendance calculations.

All absences from school will be included in absentee calculations. An explanatory note signed by

the Parent, (and in the case of illness, a medical certificate) should be provided to the Housemaster

(Years 7 to 12) or Principal Teacher (Prep to Year 6) via the Student Diary, on the first day of return

to school following absence. Refer Student Diary (current student) or Student Information Guides

on the College web site at: http://www.bbc.qld.edu.au/online-forms/online-forms

Any absences longer than 5 consecutive days without approval will be investigated (NC St 8.6.4).

Recorded absences monitored by the Admissions department and Student Services will be

assessed for compliance with visa condition 8202 using the following method:

o Calculating the number of days the student would have to be absent to fall below the

attendance threshold for a study period (generally 90 days in one study period). If

attendance reaches 90% (generally 9 days missed), the student will be counselled and

offered any necessary support (formal intervention will be documented). If attendance is at

or below 80% (generally 18 days missed), the School will issue a notice of intention to

report to parents and notify the National ESOS authority of the student’s absences.

o Attendance for any period of exclusion from class will be assessed under Brisbane Boys’

College’s Deferment, Suspension and Cancellation Policy.

Parents of students at risk of breaching the College’s attendance requirements will be contacted by

email or phone and students will be counselled and offered any necessary support when they have

absences that have reached 90% during the course study period.

If the student has passed the attendance threshold for the study period, the College will determine if

there are clearly demonstrable compassionate or compelling circumstances e.g., medical illness

supported by a medical certificate. Where the student has failed to meet the minimum attendance

requirement, and there are no clearly demonstrable compassionate or compelling circumstances,

the school will promptly advise the student of its intention to report him for breach of visa condition

8202, and that he has 20 working days in which to access the school’s internal complaints and

appeals process.

The school will notify the National ESOS Authority via PRISMS of the student not achieving

satisfactory course attendance as soon as practicable where:

o the student does not access the complaints and appeals process within 20 days

o the student withdraws from the complaints and appeals process by notifying the

Headmaster of Brisbane Boys’ College in writing

o the complaints and appeals process results in a decision in favour for the school.

Students will not be reported for failing to meet the 80% attendance threshold for a study period

where:

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o the student produces documentary evidence clearly demonstrating compassionate or

compelling circumstances e.g., medical illness supported by a medical certificate or as per

definition, below , and

o the student’s attendance has not fallen below 70% for the study period.

The method for calculating 70% attendance is the same as outlined previously for 80% and 90%

If a student is assessed as having nearly reached the threshold of 70% attendance for a study

period, the Head of Junior School, Head of Middle School or Head of Senior School in consultation

with the Director of Admissions will assess whether a suspension of studies is in the interests of the

student as per Brisbane Boys’ College Deferment, Suspension and Cancellation Policy.

If the student does not qualify for a suspension of studies under the College’s Deferment,

Suspension and Cancellation Policy, and falls below the 70% threshold for attendance for the study

period, the process for reporting the student for unsatisfactory attendance (breach of visa condition

8202) will occur as outlined above for 80%.

Definitions

Compassionate or compelling circumstances - circumstances beyond the control of the student that are having an impact on his progress through a course. These could include:

o serious illness, where a medical certificate states that the student was unable to attend classes

o bereavement of close family members such as parents or grandparents (with evidence of death a certificate if possible)

o major political upheaval or natural disaster in the home country requiring their emergency travel that has impacted on their studies

o a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports)

o inability to begin studying on the course commencement date due to delay in receiving a student visa

o For other circumstances to be considered as compassionate or compelling, evidence would need to be provided to show that these were having an impact on the student’s progress through a course.

Expected duration – the length of time it takes to complete the course studying full-time. This is

the same as the registered course duration on CRICOS.

School day – any day on which the College has scheduled course contact hours. Students are advised of Term Dates for each Year well in advance. It should be clearly understood therefore, that students are required to attend from the first scheduled day of each term and to attend for the whole of the last day of each term.

Study Period – Brisbane Boys’ College defines a “study period” for the purposes of monitoring

course attendance and progress as one semester.

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Complaints and Appeals Policy Purpose

The purpose of the Brisbane Boys’ College Complaints and Appeals Policy is to provide a student or

parent(s)/legal guardian with the opportunity to access procedures to facilitate the resolution of a dispute or

complaint involving Brisbane Boys’ College, or an education agent or third party engaged by Brisbane Boys’

College to deliver a service on behalf of Brisbane Boys’ College .

The internal complaints and appeals processes are conciliatory and non-legal.

Complaints against other students - Grievances brought by a student against another student will be dealt

with under the school’s Behaviour Policy/Code of Conduct.

Informal Complaints Resolution

In the first instance, Brisbane Boys’ College requests there is an attempt to informally resolve the issue

through mediation/informal resolution of the complaint.

Students should contact their Principal Teacher (Years Prep to 6) or House Tutor (Years 7 to 12) or

School Sergeant in the first instance to attempt mediation/informal resolution of the complaint.

If the matter cannot be resolved through mediation, the matter will be referred to the Head of Junior

School or Housemaster or Director of Boarding, or Business Manager and the College’s internal formal

complaints and appeals handling procedure will be followed.

Formal Internal Complaints Handling Procedure

The process of this grievance procedure is confidential and any complaints or appeals are a matter

between the parties concerned and those directly involved in the complaints handling process.

The student must notify the school in writing of the nature and details of the complaint or appeal.

Written complaints or appeals are to be lodged with the Head of Junior School, Director of Middle

Schooling or Head of Senior School or Director of Boarding.

Where the internal complaints and appeals process is being accessed because the student has

received notice by the school that the school intends to report him/her for unsatisfactory course

attendance, unsatisfactory course progress or suspension or cancellation of enrolment, the student has

20 working days from the date of receipt of notification in which to lodge a written appeal.

Complaints and appeals processes are available to students at no cost. Each complainant has the

opportunity to present his case.

Students and / or the School may be accompanied and assisted by a support person at all relevant

meetings.

The formal internal complaints and appeals process will commence within 10 working days of lodgment

of the complaint or appeal with the Head of Junior School, Director of Middle Schooling or Head of

Senior School or Director of Boarding and will be finalised within 10 working days, as soon as

practicable.

For the duration of the internal complaints and appeals process the student’s enrolment will be

maintained, as required under the National Code of Practice for Providers of Education and Training to

Overseas Students 2018 and the student must continue to attend classes.

However, if the Head of Junior School, Director of Middle Schooling or Head of Senior School or

Director of Boarding deems that the student’s health or well-being, or the well-being of others is at risk

they may decide to suspend or cancel the student’s enrolment before the complaints and appeals

process has been accessed or fully completed. In such cases, the student may still lodge a complaint or

appeal, even if the student is offshore.

Once the Headmaster, Head of Junior School, Director of Middle Schooling or Head of Senior School or

Director of Boarding has come to a decision regarding the complaint or appeal, the student will be

informed in writing of the outcome and the reasons for the outcome, and a copy will be retained on the

student’s file.

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If the complaints and appeals procedure finds in favour of the student, Brisbane Boys’ College will

immediately implement the decision and any corrective and preventative action required, and advise the

student of the outcome and action taken.

Where the outcome of a complaint or appeal is not in the student’s favour, the school will advise the

student within 10 working days of concluding the internal review of the student’s right to access the

external appeals process.

However, the school is only obliged to await the outcome of an external appeal if the matter relates to a

breach of course progress or attendance requirements. For all other issues, the school may take action

(including making changes to the student’s enrolment status in PRISMS) in accordance with the

outcome of the internal appeal.

External Appeals Processes

If the student is dissatisfied with the conduct or result of the internal complaints and appeals procedure,

he may contact and/or seek redress through the Overseas Students Ombudsman at no cost. Please

see: http://www.ombudsman.gov.au/about/overseas-student-ombudsman-landing-page or phone 1300

362 072 for more information.

If the student wishes to appeal a decision made by Brisbane Boys’ College that relates to being reported for a breach of course progress or attendance requirement (under Standard 8), the student must lodge this appeal with the Overseas Student Ombudsman’s office within 10 working days of being notified of the outcome of his internal appeal.

If the student wishes to appeal a decision made by Brisbane Boys’ College that relates to: o refusal to approve a transfer application (under Standard 7), or o suspension or cancellation of the student’s enrolment (under Standard 9)

any choice to lodge an external appeal with the Overseas Student Ombudsman is at the student’s discretion. The school need not await the outcome of any external appeal lodged, before implementing the outcome of the internal appeal.

Other Legal Redress

Definitions

Support person – for example, a friend/teacher/relative not involved in the grievance.

Nothing in the School’s Complaints and Appeals Policy negates the right of an overseas student to pursue other

legal remedies.

Working Day – any day other than a Saturday, Sunday or public holiday during term time

Student – a student enrolled at Brisbane Boys’ College or the parent(s)/legal guardian of a student where that

student is under 18 years of age

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Deferment, Suspension and Cancellation Policy Communicating with families about changes in enrolment status:

a) All communications regarding changes to enrolment status will be made directly with students and parents, in accordance with the latest contact details provided to the school.

b) Parents must therefore keep Brisbane Boys’ College informed of their current contact details, as per the conditions of the student visa.

c) Where relevant and where approved by the parents, the school may also share copies of

correspondence with the child’s education agent to help facilitate communication about any changes in enrolment status. However, the parents with whom the school has a formal written agreement are the primary contact for the school in such matters. The school will not act on any decision affecting the student’s enrolment that is not made by the parents.

Deferment of Commencement of Study – Requested by Student

Brisbane Boys’ College will only grant a deferment of commencement of studies for compassionate and

compelling circumstances. These include but are not limited to:

d) illness, where a medical certificate states that the student was unable to attend classes

e) bereavement of close family members such as parents or grandparents (where possible a death

certificate should be provided)

f) major political upheaval or natural disaster in the home country requiring emergency travel that has

impacted on studies

g) a traumatic experience which has impacted on the student (these cases should be where possible

supported by police or psychologists’ reports).

h) after undertaking ELICOS studies, the student has not/will not meet the English language benchmark

required for entry into the desired course, and the school is willing to defer the student’s

commencement in the course until a later date when the required benchmark is achieved.

All applications for deferment will be considered within 10 working days.

The final decision for assessing and granting a deferment of commencement of studies lies with the

Headmaster. Where a student’s request to defer his commencement of studies is refused, the student has a

right of appeal (see Brisbane Boys’ College Complaints and Appeals policy).

Deferment will be recorded on PRISMS within 14 days of being granted.

Suspension of Study - Requested by Student Once the student has commenced the course, Brisbane Boys’ College will only grant a suspension of study for

compassionate and compelling circumstances. These include but are not limited to:

a) illness, where a medical certificate states that the student was unable to attend classes

b) bereavement of close family members such as parents or grandparents (where possible a death

certificate should be provided)

c) major political upheaval or natural disaster in the home country requiring emergency travel that has

impacted on studies

d) a traumatic experience which has impacted on the student (these cases should be where possible

supported by police or psychologists’ reports)

e) Student return to their home country to sit a university exam (or similar assessment) which impacts

upon their education

f) Where there is a significant issue impacting upon a student’s attendance or course progress, it is

essential that the student or parents contact the school as soon as possible to discuss the concern so

that appropriate support can be put in place. Where deemed necessary, this may involve temporarily

suspending the student’s enrolment so that matters can be resolved without having a negative impact

on the student’s ability to satisfy their visa conditions.

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g) Inability to begin studying on the course commencement date due to delay in receiving a student visa.

Temporary suspensions of study cannot exceed 6 months in duration. Suspensions will be recorded on

PRISMS within 14 days of being granted. The period of suspension will not be included in attendance

calculations.

Some examples of circumstances that are not considered compassionate and compelling at Brisbane Boys’

College include:

a) Requests for early departure or late return from vacation, including inability to secure cheap flights b) Leaving early or returning late from holidays in order to attend festivals in the student’s home country c) Returning home to attend family gatherings that occur during term time.

As part of any assessment of a request to defer or temporarily suspend studies, the impact of the request on the student’s ability to complete their intended course of study in accordance with their CoE/s and student visa will be considered. Any implications will be communicated to students. All applications for suspension of study will be considered within 10 working days. The final decision for assessing and granting a deferment of commencement of studies lies with the appropriate

Head of School. Where a student’s request to suspend studies is refused, the student has a right of appeal (see

Brisbane Boys’ College Complaints and Appeals policy).

Student Initiated Cancellation of Enrolment

All notification of withdrawal from a course, or applications for refunds, must be made in writing and submitted to

the Director of Admissions. Please see the Brisbane Boys’ College Refund Policy for information regarding

refunds.

A student will be deemed to have inactively notified Brisbane Boys’ College of cancellation of enrolment where:

a) the student has not yet finished his course/s of study with the school, and

b) does not resume studies at the school within [14 days] after a holiday break, and

c) the student has not previously provided the school with written notification of withdrawal.

Student-initiated cancellation of enrolment, including “inactive” cancellation of enrolment is not subject to

Brisbane Boys’ College’s Complaints and Appeals Policy.

Assessing Requests for Deferment or Suspension of Studies

Applications will be assessed on merit by the appropriate Head of School in consultation with one of more of the

following: Director of Admissions and Marketing, College Counselling Staff or Chaplains, Housemaster and

Director of Boarding if applicable.

Requests to defer commencement of studies or suspension of current studies for compassionate or compelling

circumstances should be made in writing to the Headmaster or Director of Admissions for consideration.

Students deferring from their studies will not automatically be granted re-entry, which will be subject to

vacancies in the required year level. CoE dates may need to be amended where studies are deferred.

Requests for deferment or suspension of studies for a current student will take into account the student’s

attendance record and commitment to studies.

All applications for deferment or suspension will be considered within ten working days.

Exclusion from Studies – Provider Initiated

Brisbane Boys’ College may exclude a student from class studies on the grounds of misbehaviour by the

student. Exclusion will occur as the result of any behaviour identified as resulting in suspension in:

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a) Student Information Guide – Middle and Senior School or Student Information Guide – Junior School

provided prior to commencement or available on the College website at

http://www.bbc.qld.edu.au/online-forms/online-forms

b) Student Record Book: College Expectations and General Information provided soon after

commencement and annually thereafter.

c) The ‘Policies’ page of the College Web site for copies of both Brisbane Boys’ College and the

Presbyterian and Methodist Schools’ Association (PMSA) related policies at:

http://www.bbc.qld.edu.au/more/policies-governance

Where Brisbane Boys’ College intends to exclude a student from class it will first issue a letter which notifies the student and parents of this intention. The letter will provide details of the reason/s for the intended exclusion, as well as information about how to access the Brisbane Boys’ College internal appeals process. Further information about the appeals process in the event of a school-initiated exclusion from class is outlined below. Excluded students must abide by the conditions of their exclusion from studies which will depend on the welfare

and accommodation arrangements in place for each student. Such conditions will take into account the reason

for suspension and will be determined by the appropriate Head of School in consultation with one of more of the

following: Director of Admissions, College Counselling Staff or Chaplains, Housemaster and Director of

Boarding if applicable.

Where the student is provided with coursework for the period of the suspension, the student must continue to

meet the academic requirements of the course. Exclusions from class will not be recorded on PRISMS.

Exclusions from class will not be included in attendance calculations for the study period and will not be

recorded on PRISMS.

Suspension from Studies – Provider Initiated

Brisbane Boys’ College may initiate a suspension of studies for a student on the grounds of misbehaviour by the

student. Suspension will occur as the result of any behaviour identified as grounds for suspension in the

College’s behaviour policies and codes of conduct as outlined in the following:

a) Student Information Guide – Middle and Senior School or Student Information Guide – Junior School

provided prior to commencement or available on the College website at

http://www.bbc.qld.edu.au/online-forms/online-forms

b) Student Record Book: College Expectations and General Information provided soon after

commencement and annually thereafter.

c) The ‘Policies’ page of the College Web site for copies of both Brisbane Boys’ College and the

Presbyterian and Methodist Schools’ Association (PMSA) related policies at:

http://www.bbc.qld.edu.au/more/policies-governance

A student may also be suspended for failure to pay fees that he was required to pay in order to undertake or continue the course, as stated in his written agreement. Where Brisbane Boys’ College intends to suspend the enrolment of a student, it will first issue a letter that notifies the student and parents of this intention. The letter will provide details of the reason/s for the intended suspension, as well as information about how to access the Brisbane Boys’ College internal appeals process. Further information about the appeals process in the event of a school-initiated suspension is outlined below.

Suspended students must abide by the conditions of their exclusion from studies which will depend on the

welfare and accommodation arrangements in place for each student and which will be determined by the

appropriate Head of School in consultation with one of more of the following: Director of Admissions, College

Counselling Staff or Chaplains, Housemaster and Director of Boarding if applicable.

Students who have been suspended for more than 28 days may need to contact the Department of Home

Affairs (please see contact details at http://www.homeaffairs.gov.au/about/contact/offices-locations)

Students may also be excluded from class for failure to pay required fees in order to undertake or continue the course, as stated in the written agreement.

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If special circumstances exist, the student must abide by the conditions of his or her suspension which will

depend on the welfare and accommodation arrangements in place for each student and which will be

determined by the appropriate Head of School in consultation with one of more of the following: Director of

Admissions, College Counselling Staff or Chaplains, Housemaster and Director of Boarding if applicable.

Suspensions will be recorded on PRISMS. The period of suspension will not be included in attendance

calculations.

Before suspending or cancelling a student’s enrolment Brisbane Boys’ College must notify the student of its

intention to take such action and allow the student 20 working days to access the internal complaints and

appeals process. In the event a student initiates an external complaints and appeals process, Brisbane Boys’

College is not required to wait for the outcome of any external appeals process before notifying the Department

of Home Affairs of the cancellation of the student’s enrolment as this process may be commenced offshore if

necessary.

School Initiated Cancellation of Enrolment

Brisbane Boys’ College will cancel the enrolment of a student under the following conditions:

a) Any breach of an agreed condition of enrolment as outlined in the student’s written agreement, including

failure to disclose a pre-existing condition requiring a high degree of specialised support or care

b) Failure to pay course fees

c) Failure to maintain approved welfare and accommodation arrangements (visa condition 8532)

d) Any behaviour identified as grounds for cancellation of enrolment in the College’s behaviour policies

and codes of conduct as outlined in the following in the Behaviour Management - Student Guidelines

outlined in the College Student Record Book; or Student Enrolment Contract.

e) The College is required to report failure to maintain satisfactory course progress and failure to maintain

satisfactory attendance to the Department of Home Affairs which may impact on a student’s visa.

Students who have had their enrolment cancelled are advised to contact Department of Home Affairs.

(Please see contact details at: http://www.homeaffairs.gov.au/about/contact/offices-locations).

f) Students who have their enrolment suspended/cancelled should refer to the refund policy to determine

any refund of fees for which they are eligible.

g) If Brisbane Boys’ College has concern for the welfare of the student or those with whom the student

may come into contact, BBC will cancel the student’s enrolment prior to completion of any appeals

process.

h) School initiated cancellation of enrolment is subject to BBC’s Complaints and Appeals Policy

i) Where Brisbane Boys’ College intends to cancel the enrolment of a student it will first issue a letter

which notifies the student and parents of this intention. The letter will also provide details of the reason/s

for the intended cancellation, as well as information about how to access the Brisbane Boys’ College

internal appeals process. Further information about the appeals process in the event of a school-

initiated cancellation is outlined below.

j) Brisbane Boys’ College is required to report any confirmed breach of course progress and attendance

requirements to the Department of Home Affairs. Where a student is reported for breach of visa

condition, his enrolment at Brisbane Boys’ College will be cancelled and this may impact on the

student’s visa. Further information can be found in the Brisbane Boys’ College Course Progress and

Attendance Policy.

k) For the duration of the internal appeals process, Brisbane Boys’ College will maintain the student’s

enrolment and the student will attend classes as normal. The Headmaster will determine if participation

in studies will be in class or under a supervised arrangement outside of classes.

l) If a student decides to access the Brisbane Boys’ College complaints and appeals process because

they have been notified of a school initiated suspension or cancellation of enrolment under Standard 9,

the change in enrolment status will not be reported in PRISMS until the internal complaints and appeals

process is finalised, unless extenuating circumstances relating to the welfare of the student apply (see

Definitions below).

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m) Where extenuating circumstances are deemed to exist, a student may still access the complaints and

appeals process, but Brisbane Boys’ College need not await the outcome of this process before

changing the student’s enrolment status in PRISMS. If the school has issued a CAAW for such a

student, welfare provisions under Standard 5.6 are applicable.

n) The use of extenuating circumstances by Brisbane Boys’ College to suspend or cancel a student’s

enrolment prior to the completion of any complaints and appeals process will be supported by

appropriate evidence.

o) The final decision for evaluating extenuating circumstances lies with the Headmaster.

p) If the student had not completed six months of their course or did not commence at the College, upon

cancelling the student’s enrolment, Brisbane Boys’ College will release the student in PRISMS.

Student to Seek Information from Department of Home Affairs

Deferment, suspension and cancellation of enrolment can have an effect on a student’s visa as a result of

changes to enrolment status. Students can visit the Department of Home Affairs Website

http://www.homeaffairs.gov.au/Trav/Stud for further information about their visa conditions and obligations.

Definitions

Day – any day including weekends and public holidays in or out of term time

Extenuating circumstances may include:

the student refuses to maintain approved welfare and accommodation arrangements (for students

under 18 years of age)

the student whereabouts are unknown

the student has medical concerns or severe depression or psychological issues which lead the school

to fear for the student’s wellbeing

the student has engaged or threatened to engage in behaviour that is reasonably believed to endanger

the student or others

is at risk of committing a criminal offence, or

the student is the subject of investigation relating to criminal matters

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Privacy Policy

This document sets out the school's policy relating to the collection and use of personal information in accordance with the National Privacy Principles. To view the College Privacy Policy in full, please refer to the College web site at: http://www.bbc.qld.edu.au/docs/bbc-privacy-policy-march-2017.pdf or a copy of the College Privacy Policy may be obtained from Student Admissions.

Information is collected during a student’s enrolment in order to meet our obligations under the Education Services for Overseas Students Act 2000 and the National Code of Practice for Providers of Education and Training to Overseas Students 2018; to ensure student compliance with the conditions of their visas and their obligations under Australian immigration laws generally.

The authority to collect this information is contained in the Education Services for Overseas Students Act 2000, the Education Services for Overseas Students Regulations 2001 and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018. Information collected about students during their enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Protection Scheme Director. In some circumstances, information collected during a student’s enrolment can be disclosed without their consent where authorised or required by Australian law.

Government requirements

The College is required to collect information on student and parent background characteristics on behalf of the Ministerial Council for Education, Early Childhood Development and Youth Affairs for performance measurement and reporting of the national goals for schooling. The College is required to collect this data in order to qualify for government funding.

Government and education authorities across Australia have agreed to put into place a standard protocol which will help provide information about your child when they move to a school in a different state. The protocol is completed using the “Interstate Student Data Transfer Note and Protocol".

Personal information about students attending the College on student visas may be made available to Commonwealth and State agencies such as the Department of Home Affairs and the manager of the ESOS Assurance Fund.

The College may be required to provide personal information to government agencies under child protection legislation.

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