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Bringing your club and society elections to lifeFiona Ellison & Rosie HunnamNUS Student Opportunities team
Learning objectives
Learning objectives
• Develop your understanding of the importance of club and society elections in driving quality in student opportunities
• Identify ways to improve different elements of the elections process
• Improve your confidence in technical terminology relating to democratic procedures
• Reflect on good ideas from other students’ union
Bringing your club and society elections to life
Why is this important?
• NUS work on democracy
• SU developments with club & society elections
• Increase engagement with elections
• Quality- Staff & officer involvement- Providing a great experience
Before the election
Before the election: procedures
• Students’ union election procedures - useful
• Use the club/society constitution
• Make it watertight
• When will club & society elections take place?
Before the election: rules to consider
• Who can be on committee? Leeds University Union: club/soc membership must be at least 70% current Leeds Uni students. ‘Top three’ committee positions must be current students.
• Quorum The number of voters required to make the election representative of the membership and therefore valid
• New members
• What are the committee positions?
• Appointment vs. election
Before the election: people
Who is responsible for club & society elections?
Vote now!
Who is responsible for club & society elections?
• Society/club staff
• SU democracy team
• Sabbatical officers
• SU senior managers
• Club/society committee
Who is responsible for club & society elections?
Returning OfficerResponsible for the election, ensuring that it is fair
How much do you manage your club & society elections?
• Staff/officer capacity• SU priorities• Students’ needs
Before the election: training
Training on how to run elections
Training for election candidates
How is training delivered? • Face to face (individuals, groups/committees)• Online• Handout (written information)
Before the election: promotion
What do you need to promote? • Election rules & procedures• Open of nominations• Election/AGM date
Before the election: promotion
Election rules & procedures• Explain to committees multiple times
• Combine printed materials, online, & in-person
• Don’t forget to tell the club/society members
Before the election: promotion
Open of nominations• Make it easy
• Combine with officer elections?
Before the election: promotion
Open of nominations• Make it easy
• Combine with officer elections?
• Talk about skills and experience
• Talk about being on committee all year
• Liberation & elections
Before the election: insight
Emma GreenNUS Development, Training & Events Officer (Liberation)
Before the election: promotion
Election/AGM date• Election dates
• AGM?
The election
The election: how to
Different ways to conduct an election:• Online• Paper• ‘hands-up’
How do your clubs and societies conduct their elections?
Vote now!
The election: ATV/STV
NUS recommend ATV (Alternative Transferable Voting) or STV (Single Transferable Voting)
Why? • Fair method
• Used in your officer elections and in NUS elections
How to do it? Watch this video!
The election: event
Online elections – why do an event? • Sense of occasion• Opportunity for discussion about club/society• Start of outgoing/incoming committee handover
The election: event
Top tips for good election/AGM events: • Welcome
• Sign-in sheets/register
• Returning Officer
• Timely
• Fun!
After the election
After the election: paperwork
Paperwork• Important• Annoying!
So make it……easy…quick to complete…accessible& give them a deadline
After the election: handover, induction, & training
Student Opportunities Resource Hub guidance on: - handover & training- development planning
Essential part of elections process
Crucial for improving quality of clubs and societies
Questions?
What next?
Get in touch: [email protected] - @[email protected] - @RosieHunnam
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