Brentwood of Palatine Condominium Brentwood of Palatine Condominium Board Meeting 3.11.2009Board Meeting 3.11.2009

Treasurer’s Report– Liabilities, Cash, Gas, the Pool,

Assessments, Unplanned expenses, the Plan

Delinquencies Asphalt Landscaping Phone Lines (Fire Protection) Registrations Yard Sale 30/30 Executive Session

Treasurers ReportTreasurers ReportBrentwood LiabilitiesBrentwood Liabilities

Gas $15,694.04

Insurance $10,500.00

Electrical $ 300.00

Black top $ 3,500.00

Workers Comp $ 2,600.00

Loan $ 4,000.00

Total $36,594.04

Treasurers ReportTreasurers ReportCash Position as of 04/06/2009 Cash Position as of 04/06/2009

Operational account = $15,694.04Reserve Money Market = $5,600.00Total = $21,294.04

Total liabilities of $35, 594.0- $21,294.04 =

-$15,300.00

Treasurers ReportGas Usage by Buildings

Address 1/7 thru 2/5/09 2/5 thru 3/10/09 Total

1449 447.76 $ 324.56 $ 772.32

1455 3202.36 $ 2,476.30 $ 5,678.66

1457 3620.14 $ 2,871.79 $ 6,491.93

1467 3892.39 $ 2,963.44 $ 6,855.83

1473 3698.34 $ 2,807.77 $ 6,506.11

1489 3425.02 $ 2,641.34 $ 6,066.36

Totals 18286.01 $ 14,085.20 $32,371.21

Treasurers ReportThe Pool

The budgeted amount we presented to the owners was $10, 500.00

Cost estimates have substantially risen for 2009. There is a requirement that we have to modify the drain. There was only one company available to give us quotes.

Cost estimates exceeded the budgeted amount for the pool by 170%.

We will not open the pool for 2009, however we will makes plans to open it for 2010.

Treasurers ReportAssessments by cash

February $50,107.08

March $46,921.08

April $ 5,259.54

This includes all collection activity. Goal is $43,221 per month.

Treasurers ReportUnplanned #!^%@

2 Water heaters $8500.00Drain line for $5500.00Minor repairs around the property $2000.00

Treasurers ReportWhat is the plan?

Increased collection activity. Get your balances paid up to date or risk

collections. Pay the gas bills down and save for next year.

Ideally, I would like $40,000 for January through and including March’s gas bills. Is that possible? We will see. And $40K will not cover the entire amount due for those months.

Delinquent Accounts – FactsMarch ending AR - $91,796.30

Additional Payment plans have been entered into 20 Units account for $59,390.07 of AR 10 account for $44,488.05 6 are confirmed bank owned, more in process Write off debt has been submitted April 23rd many accounts go to collections

Effects of Not Collecting AssessmentsEffects of Not Collecting Assessments

Realistically expecting to collect 90% of assessments each month, it will take until June to reach the break even point and begin building cash.

If we collected 100% of budgeted assessments each month, using exact same expenditure assumptions, we would not have a month of negative cash flow, and would build $60,000 + in cash.

AsphaltAsphalt

– T-J’s SealKare selected for hot fill of pot holes ~$3,250

– Asphalt plants opened last week. Work will be done as soon as weather permits.

Landscaping ContractLandscaping Contract

– Bids received from Martinez & RB Enterprises Martinez - $2,900 x 8 months for total of $23,200 RB - $3,417 x 6 months for total of $20,500

– $1,000 for spring cleanup effort

Extraneous bids for;– Mulch on entire property - $3,600– Mature tree pruning - $15,750

Phone Line Needs and CostsPhone Line Needs and Costs

– Average monthly cost through AT&T is ~$700 Includes 10 lines for fire prevention system 2 phone lines in clubhouse 1 fax line in clubhouse Internet service

– Possible alternatives include; Comcast for 5 fire line circuits 1 phone line and 1 fax line in clubhouse Wireless radio trunk to fire department through

Fox Valley (current monitoring service provider) Alternatives being explored. Decision should be

made within a week or 2.

RegistrationsRegistrations Owner registration, including lockers, was due on March 16th

– Locker master list has been compiled, and un-claimed lockers scheduled for content removal beginning this week.

– Once abandoned lockers have been secured by the Association, they will be assigned to Units which currently do not have one.

Registration week will be May 4th through May 10th.– Parking stickers will be issued– Leasing requirements will be collected (copies of current leases, Village

licenses, signed addendums, Tenant registration forms

Following registration week, fines will be issued to non-compliant Owners.

Service Call ProcessingService Call ProcessingAll calls go to PSI (847) 806-6121 24 hrsAll calls go to PSI (847) 806-6121 24 hrs

– February - 91 work orders were received 50 maintenance issues, 41 non-maintenance, 10

emergency– March – 115 work orders received

30 maintenance issues, 84 non-maintenance, 1 emergency (Lockers / Registration bulk of non-maintenance W/Os)

As of 4/1, 5 maintenance related work orders in process (open).

Initial response and actions by Pat Follow ups done by Rebecca.

Yard SaleYard Sale What? Brentwood of Palatine’s 1st Annual Spring Clean Out Sale! When? Friday, May 29th – Sunday, May 31st 9:00 AM- 5:00 PM Where? Brentwood of Palatine Clubhouse and adjacent parking lot Why? All proceeds will benefit Brentwood’s Landscape!

(Association will be paying for advertising and providing cleared spots for you to sell your items, all other equipment is to be provided by individual seller)

RSVP! If you would like to be part of our sale, there will be a *$20 non-refundable entry fee for a spot. What you sell is yours to keep!

(RSVP by May 18th.)  If you do not have the time to sell your items, you can donate them

to Brentwood of Palatine and we will gladly *sell them for you! If any of the above interests you, please contact Rebecca at

ttlpgirlie@yahoo.com (the sooner the better!)

Accomplishments / ChallengesAccomplishments / Challenges

Last 30 Days•Remained solvent•Absorbed capitol replacement costs ~$14,000

•2 Water heaters (1467, 1473)•Section of main building drain (1481)

•Pre-collection notices sent (Richard)•Repair Charge-Backs (Richard)•Lockers registered, tagged for content removal (Board)•Roof inspections (Pat)•Asphalt repair selection (Pat, Rebecca, Jolanta)•Landscaping selection (Pat, Rebecca, Richard)

Next 30 Days•Asphalt repairs (T-J’s SealKare)

•Landscaping Spring Cleaning (RB Enterprises)

•Parking / other registrations (Pat, Rebecca, TBD)

•Hallway evaluations (Pat, Rebecca , TBD)

•Violation inspections / Notices (Pat, Rebecca, TBD)•Crime Free Seminar (Board)•Continue spending discipline and prioritization process.

Next Meeting May 13th, 2009Next Meeting May 13th, 2009