BRADLEY STOKE TOWN COUNCIL€¦ · Web viewDocumentation circulated to councillors (see Appendix B). Councillors commented that it would appear that the organisation is sometimes

BSTC – Leisure, Youth & Amenities Committee – 16th December 2019

BRADLEY STOKE TOWN COUNCIL

Leisure, Youth & Amenities Committee

Minutes of the Meeting of the Leisure, Youth & Amenities Committee of Bradley Stoke Town Council held at 7.00 pm at Jubilee Centre, Bradley Stoke on Monday 16th December 2019.

PRESENT: Councillors: Tom AdityaFabrizio FazzinoNikki HallurElaine HardwickBrian HopkinsonFranklin Owusu-AntwiBen RandlesAndy Ward (Chair)

Officers: Sharon Petela (Town Clerk)Graham Baker (Youth Development & Participation Worker)

Representatives from: Bradley Stoke Youth Cricket ClubBradley Stoke in BloomBradley Stoke RadioPatchway, Filton & The Stokes Volunteer CentreScratch Code 4 Kids Group

In the absence of the Chair of Leisure, Youth & Amenities Committee, Councillor Roger Avenin, who had sent his apologies, Councillor Brian Hopkinson proposed that the Councillor Andy Ward chair the meeting, seconded by Councillor Ben Randles, carried unanimously.

Councillor Andy Ward then assumed the chair.

1 Submissions from the Public

None

2 Apologies

Apologies were received from Councillors Roger Avenin and Terri Cullen

3 Declarations by Members

Councillor Fabrizio Fazzino declared an interest in agenda item 8.4.1Councillor Elaine Hardwick declared an interest in agenda item 8.1.3

4 Announcements by the Chair

Councillor Andy Ward wished all present a lovely Christmas

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5 Minutes of Previous Meeting

Acceptance of the Minutes of the meeting of the Leisure, Youth & Amenities Committee held on 14th October 2019 were proposed by Councillor Tom Aditya, seconded by Councillor Fabrizio Fazzino. A vote was taken, 7 in favour, 1 abstention, proposal carried. Minutes were then signed as a correct record.

In light of the fact that there were representatives from various community groups and organisations present at the meeting, Councillor Andy Ward proposed that agenda item 8 be discussed next, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

8 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

8.1 Service Level Agreements (SLA)

8.1.1 Bradley Stoke Youth Cricket Club

Documentation circulated to councillors (see Appendix A). A representative from the group was invited to speak in support of the application. Councillors asked about the recruitment process, gender of the young people attending and strategies in place to recruit girls to the club.

Following discussion, Councillor Tom Aditya proposed that Bradley Stoke Youth Cricket Club be awarded a Youth Service Level Agreement of £3,500 for 2019/20, seconded by Councillor Brian Hopkinson, carried unanimously.

8.1.2 Four Towns & Vale Link Transport

Documentation circulated to councillors (see Appendix B). Councillors commented that it would appear that the organisation is sometimes slow in getting back to individuals who have offered their services as volunteer drivers. The Town Clerk will raise this with the organisation. Councillors also asked for wording to be added to the Town Council website to highlight the fact that they give financial assistance to the organisation – Town Clerk to action.

Following discussion, Councillor Elaine Hardwick proposed that Four Towns & Vale Link Transport be awarded a Service Level Agreement of £2,404.24 for 2019/20, seconded by Councillor Tom Aditya, carried unanimously.

Councillor Elaine Hardwick declared an interest in agenda item 8.1.3 and left the meeting

8.1.3 Patchway, Filton & The Stokes Volunteer Centre

Documentation circulated to councillors (see Appendix C). A representative from the group was invited to speak in support of the application. Councillors asked about the recruitment process, what records are kept and what engagement there is to ensure that the older members of the community are aware of volunteering opportunities.

Councillors also asked about the negative balance predicted in the budget and suggested that the organisation apply for SGC Member Awarded Funding.

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Following discussion, Councillor Ben Randles proposed that Patchway, Filton & The Stokes Volunteer Centre be awarded a Service Level Agreement of £1,158.00 for 2019/20, seconded by Councillor Brian Hopkinson, carried unanimously.

Councillor Elaine Hardwick rejoined the meeting

8.1.4 South Gloucestershire Chinese Association

Documentation circulated to councillors (see Appendix D).

Following discussion, Councillor Tom Aditya proposed that South Gloucestershire Chinese Association be awarded a Service Level Agreement of £1,764.37 for 2019/20, seconded by Councillor Andy Ward, carried unanimously.

8.2 Community Development Grant Aid (CDGA)

8.2.1 CDGA28 – Bradley Stoke Radio (BSR)

Bradley Stoke Radio has applied for Community Development Grant Aid of £4,000 towards the running and premises costs for the community radio station. Representatives from BSR were invited to speak in support of the application.

They explained that the volunteers carry out a wide range of roles across a broad spectrum which keeps the radio running. All training and mentoring is carried out by volunteers and a number of councillors have been actively involved with the radio over the years. A new volunteer then spoke about how volunteering with the radio has given him a positive outlook on life.

Councillors commented that it is good to see that the radio does its best to reach the vulnerable and socially isolated members of the community and noted that much good work has been done by the radio over many years which has helped to portray a very positive image of Bradley Stoke to the outside area.

Following discussion, Councillor Tom Aditya proposed that Bradley Stoke Radio be awarded Community Development Grant Aid of £4,000.00 towards the running and premises costs of the community radio station, seconded by Councillor Nikki Hallur, carried unanimously.

8.3 Grant Aid (GA)

None

Councillor Fabrizio Fazzino declared an interest in agenda item 8.4.1 and left the meeting

8.4 Youth Grant Aid (YGA)

8.4.1 YGA42 – Scratch Code 4 Kids club

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Scratch Code 4 Kids group has applied for Youth Grant Aid of £499.98 towards the purchase of new laptops for the club’s use. A representative from the group was invited to speak in support of the application.

Councillors asked about whether there were any charges to attend – no charge confirmed. They also asked about gender split – roughly 60/40 girls/boys. Only 1 technical teacher in each session, but older members of the group and parents are taught to offer support during the sessions. Councillors commented that they were pleased to see such an innovative idea taking place in the community.

Following discussion, Councillor Elaine Hardwick proposed that Scratch Code 4 Kids club be awarded youth grant aid of £499.98 towards the purchase of new laptops for the club’s use, seconded by Councillor Tom Aditya, carried unanimously.

Councillor Fabrizio Fazzino rejoined the meeting

8.5 Larger Grant Aid

None

6 Matters arising from the minutes of the meeting held on 19th August 2019

6.1 Update on Brook Way Activity Centre Site Development

The Town Clerk informed the meeting that the following update has been received from John Rendell, Deputy Town Clerk/Activity Centres Manager.

Following on site meetings and many discussions with the neighbouring Parish Councillor and local resident who expressed concerns over excessive light pollution into their property, we are now in a position to move this forward and start phase two.

We have already authorised to install additional hedging to the boundary line which will help shield any head lamp lighting from cars using the Activity Centre site.

The job that will tie all the tweaks together is to install bollards in front of the overflow car park allowing the site staff to control the parking usage. The bollards will be operated by the site staff and will be shut at the end of each working day, before the scout group and radio station take over for the evening session.

Now that we have received the quote, I will look through the budgets with the RFO and Town Clerk on Wednesday and then make contact with the Chairs of Council/Committees to seek approval for the work as a matter of urgency. It would certainly be good if we can get this finalised/agreed before I leave, so that I know the site operation will be in good working order going forward.

The local resident and local councillor are both very happy with the suggestions we have made.

6.2 Update on Provision of Leisure Equipment on the Jubilee Green

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Covered under agenda item 7.1

6.3 Update on Provision of MUGA equipment/facility at the Jubilee Centre

Covered under agenda item 7.1

7 Matters within the scope of the Leisure, Youth & Amenities Committee

7.1 Youth Development & Participation Worker (YDPW) update by Graham Baker

Headline news (since last LYA Committee on 14/10/19):- Regular Youth Work sessions: delivered at the skatepark; the Jubilee hardcourts &

surrounding areas and the Girls Project sessions. - Additional Youth Work sessions: additional and extended sessions delivered at the

skatepark, plus Girls Project Ice skating trip to Winter Wonderland (Tuesday 17th

Dec). - Young Volunteer/s: we again had several young people volunteer as stewards for

our annual firework display. We also have two year 12 students doing their school volunteering component with us and already have recently received four requests for year 10 work experience students.

- Skatepark developments: we now have three quotes for paving the area outside the skatepark building (including making building DDA accessible) and are refining detailed plans for fitting out and equipping the youth building.

- Training: to enable some ‘self-help’ build elements at the skatepark, the YD&PW has undergone ‘abrasive wheels’ training so we can manufacture some of our own furniture and fittings. Also, excellent First Aid refresher during this period.

- Recruitment: advertising again shortly plus exploring joint recruitment possibilities, including a recruitment fayre. However, some positive recent interest in joining a casual ‘bank’ of staff for cover sessions and one-off projects.

Work with young people (since last LYA Committee on 14/10/19):- Regular Youth Work sessions at the skatepark: attendance has fluctuated during

this period, due to bad weather, however, numbers have always been positive, due to our youth building and a growing awareness amongst young people that we will be there regardless of weather.

- Regular Detached/ Street Youth Work sessions at the Jubilee: during this period there has been some sustained bad weather for several of our Thursday outdoor Jubilee sessions: we’ve therefore operated double sessions at the skatepark and redirecting anyone arriving at the Jubilee. As usual, our sessions offer the chance for informal engagement in various activities, but importantly a chance to build relationships, have a positive dialogue on numerous topics, signpost as appropriate & also discuss/ challenge lifestyle choices & anti-social behaviours.

- Girls & Young Women’s Project: Very positive period with around 20 attending, including some new members. As usual, these sessions are also intended to help encourage the Girls engagement with other BSTC youth projects & activities & to offer support in other settings (i.e. recent volunteering as young stewards at Firework night).

- Additional Youth Work sessions: weather permitting, additional youth work sessions have taken place in the afternoon/ evenings. These sessions have usually

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taken place at the skatepark but can also be in response to young people at the Jubilee Centre or surrounds.

- Regular skatepark monitoring visits: as above, these have continued throughout the period & often become brief Detached Youth Work sessions. This involves discussion/ feedback with/ from new or regular park users, parents/ carers & to update on latest plans, promote activities, events & involvement, challenge behaviours, etc.

- Informal planning meetings with young people/ young volunteers & the YD&PW have continued throughout the period at the BSTC Office &/ or the skatepark; e.g. discussion has involved work with two year 12 volunteers with a focus on developing the building at the skatepark.

- 1 to 1 & small group support work has included work with young people on various issues, including help with jobs & CVs, relationship/ peer issues, mental health, appropriate signposting, etc.

- Accredited or recorded outcomes for young people’s activities where appropriate. Staffing, research, funding, planning issues, administration & training:- Skatepark: as previously reported, additional DDA compliant groundworks are

planned & we have finally received 3 quotes; however, details are currently being clarified before submission to full council for approval. Likewise, plans & costings for additional fixtures, fittings & equipment are being prepared & will be brought to appropriate Committee for discussion & approval.

- Recruitment/ staffing issues: as stated earlier, we are exploring recruitment options, including shared recruitment and training. There is currently a recruitment challenge across many local youth projects.

- Foodshare Foodcloud Project: Tesco pickups continue to generally work well, however, ASDA offer still sporadic and often lacking clarity.

- MUGA (multi-use games area) update: still chasing/ requesting some additional quotes, plus clarification of detail. Funding options still being explored.

- Jubilee Green fitness area: as above, still chasing/ requesting some additional quotes, plus clarification of detail. Funding options being further explored.

- Strategic lead on other current & evolving projects. - Ongoing development & review of Youth Work Policies & Procedures for BSTC.- Management of commissioned pieces of work within a co-production/ partnership

model of delivery.- Reporting, evaluating & data collection. Research & purchase of resources.

Submission of the 2nd quarter report for SG Youth offer funding during this period. Local, regional & national networking & partnerships:- Discussion, liaison &/or meetings with range of individuals, local agencies &

organisations on various, developments, issues & collaborative working.- YD&PW has attended several multi agency meetings during this period, including

meeting with SGC re information sharing protocols and joint working. In addition, there has been SG Youth Partnership meetings and Lot One specific meetings and a police convened multi agency meeting exploring various concerns.

- Ongoing research & contact with Town & Parish Councils & other organisations who have developed or who are developing different organisational frameworks for youth work & often interested in our approach; e.g. we continue to offer practical advice to Youth work colleagues in Thornbury who have recently installed their own converted shipping containers & looking to redevelop their skatepark.

- Continued liaison &/ or meetings with BSTC & SGC Officers & Councillors, local community members, re various issues as appropriate.

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- Ongoing liaison with local media & BSTC Councillors & Officers re publicity, newsletters, articles, press releases, etc.

7.2 Bradley Stoke in Bloom (BSIB) update by Steering Group

The representative from the group informed the meeting that the group have been awarded a Level 5 outstanding Certificate in the “Its Your Neighbourhood” Campaign this year. This is a major achievement for the group and is the result of many years of hard work.

Councillors offered congratulations and thanks to the group on their well-deserved award and for their outstanding contribution around the town.

The representative then explained that they have a large number of trees and shrubs to plant (in the region of 400), but they need to be planted when the weather is suitable. The group are having difficulty in obtaining tree planting licences from SGC and these need to be obtained before any planting can take place on public open spaces. Bradley Stoke in Bloom were urged to contact the relevant South Gloucestershire ward councillors to see if they can speed the process along.

8 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

8.1 Service Level Agreements (SLA)

8.1.1 Bradley Stoke Youth Cricket Club

Discussed earlier on the agenda

8.1.2 Four Towns & Vale Link Transport


8.1.3 Patchway, Filton & The Stokes Volunteer Centre


8.1.4 South Gloucestershire Chinese Association


8.2 Community Development Grant Aid (CDGA)

8.2.1 Bradley Stoke Radio


8.3 Grant Aid (GA)

None

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8.4 Youth Grant Aid (YGA)

8.4.1 YGA42 – Scratch Code 4 Kids club


8.5 Larger Grant Aid

None

9 Date of next meeting

Monday 17th February 2020 at The Jubilee Centre, Savages Wood Road at 7.00pm.

The meeting closed at 8.30pm

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Appendix ABradley Stoke Cricket Club (BSCC) Application for SLA Grant Funding

Dear Councillors,

I am writing to reapply for the Youth SLA Grant that has been so kindly donated in recent years to Bradley Stoke Cricket Club for the provision of youth services. I include a copy of the club’s accounts for the previous financial year (ending 31 October 2019).

The youth section continues to be a clear priority and a guiding principle behind the strategic growth of the club and its facilities. We see the job of introducing the game of cricket to the next generation as our duty to our community and to the game we love. Cricket can not only introduce children to the excitement of activity and encourage a healthy lifestyle but it can instil in its young participants the importance of teamwork and fair play.

We are proud to continue to have a thriving youth section, with 152 juniors attending at least one session in 2019, with 134 going on to join the club, the majority of whom are residents of Bradley Stoke. This includes 58 that signed up to All Stars Cricket at Bradley Stoke CC. As mentioned in last year's application, we ran two teams in the Under 11 age group for the first time.

The club still sees the provision of ECB Accredited Coaches to assist the development of its youth team players as essential. We currently have four x Level 1 coaches and three x Level 2 coaches, plus one Level 2 coach acting as a contingency. One of our level 1 coaches is looking to achieve Level 2 before the outdoor season starts.

Please find below further information on the club, our youth membership and the financial resources that BSCC invested in the youth membership in the financial year ending 31 October 2019.

Overview of BSCC youth teams and membershipIn 2019 152 juniors (58 All Stars, 27 U9s, 29 U11s, 22 U13s, 13 U15s and 3 U17s) between the ages of four and 17 took part in one form of cricket or another at the club. Of the 76 (non All Stars) that then went on to become or were already registered players, 57 (75%) reside in the BS32 postcode, with a further 14 (18%) residing in the BS34 postcode.

One of the main priorities is the commitment of the club to make cricket affordable for all, particularly juniors. To achieve this we have a large selection of junior cricket equipment available for use such as bats, helmets (new helmets purchased for each junior hardball age group in 2019), pads and gloves.Cricket equipment is a significant investment for any family and by having kit available for shared use means investment does not have to be made to start the game. Also the committee are firm believers that despite the cost of running a youth section that membership fees should remain low to participation. In 2019 it was only £40 for any youth player to become a member, which we feel represents excellent value for money and therefore remains a negligible barrier to participation.

For £40 the juniors received weekly two hour training sessions (90 minutes for U9s, one hour for our new All Stars section) between the end of April and the end of August. Prior to that, the club hired indoor facilities for five weeks pre-season. The juniors were charged just £2 each (unchanged from 2018) for these sessions to encourage attendance. In addition to this we had structured league and

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cup fixtures for U11As, U11s, U13s, U15s and U17s, and there were no match fees for these games. We also entered our U9s into festivals and tournaments at our own expense with no additional cost to the players.

Appendix AWe started the current youth coaching journey 13 seasons ago so many of the membership have matured into young adults and left the youth set-up. However many of them have stayed with the club and now play adult cricket, and indeed many existing youth members (Under 17) also play adult cricket for the club (10 during 2019). Again we want to make cricket affordable and therefore youth match day fees when playing adult games were £4 instead of the £6 we charge our adult members. For this they not only get a full afternoon of cricket but also a cricket tea for weekend games. The statistics below show how many U19 players represented each of our adult sides this year. If you consider that we are making £2 less per player per game for each of these and that 94 adult games were played in the 2019 season, this is a significant loss of revenue for us to make things more affordable for the youth players.

● Saturday 4th XI - six players were U19 and they made 25 appearances in total● Saturday 3rd XI - six players were U19 and they made 28 appearances in total● Saturday 2nd XI - seven players were U19 and they made 51 appearances in total● Saturday 1st XI - five players were U19 and they made 35 appearances in total● Sunday 1st XI - ten players were U19 and they made 52 appearances in total● Friendly XI - 15 players were U19 and they made 41 appearances in total● Midweek XI - five players were U19 and they made 18 appearances in total

Also to show how much faith and opportunity we give our youth players I think it speaks volumes that across all forms of cricket this season 13 of the top 30 batsman and 14 of the top 30 bowlers were U19.

The investment of time from our volunteers both in completing coaching courses and delivering coaching has helped three of our youth players gain selection for this winter’s respective Stroud and South Gloucestershire or Bristol district representative age group indoor training squads, one for their respective Gloucestershire county development squad and four, one female, being selected for their respective Gloucestershire county squads.

The club is also committed to putting all its coaching staff through Safeguarding and Protecting Children and First Aid courses every three years at the current cost of around £40 per coach per course. We also have a Child Welfare Officer who is responsible for ensuring the club are doing as much as possible to protect the children we coach

The club also recognise the youth members who go the extra mile and help out around the club. We have a Youth Club Member of the Year award which is voted for by the adult team captains and youth coaches and awarded to the individual who is thought to have given the most back to the community of the club off the field of play. This year's award went to a female for the first time, who captained the Under 11s team, scored or helped score a number of senior games and helped with training with our new Women's team.

We also pride ourselves on being open to all abilities and disabilities. We aim to make sure anyone who wants it has the chance to experience the game.

The club also hold a Youth/Parent Double Wicket competition which takes place every August Bank Holiday. This year saw 41 juniors taking part in a knockout competition with their parent/carer/ adult sibling/available adult club member.

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Our annual youth presentation took place on the following Friday, where awards were given out which ensured that as well as recognising those players who scored the most runs or took the most wickets during the season, that everyone who played during the season received a medal to show for

Appendix Atheir efforts. There was also both a Player’s and Coach's Player of the Year award for each of the U11A, U11, U13, U15 and U17 squads, voted by the players of each squad with the emphasis on e.g. most improved/most committed player, not necessarily on on-field achievement alone.

Financials:As previously stated, BSCC makes every attempt to subsidise the activities of our youth section and, in so doing incur a range of costs, which are not fully covered by the membership fees paid by youth members. The table below details a number of costs incurred by the club in support of the youth section for the 2019 playing season. This would be what the generous grant of £3,500 was put towards last year. You can see the club’s expenses for running youth cricket exceeded the grant figure, and we continue to fund any remainder ourselves.

Item Cost Youth league and tournament fees £167.00 Youth match cricket balls £159.50 Sports hall hire for youth indoor nets £215.16 Reduced adult match fees for youth members £500.00 Insurance (£794.60 - say ⅓ attributable to youth members) £264.86 Courses paid for youth team coaches (completed and forthcoming)

£320.00

Youth helmets £230.00 Rent of facilities, including of Bradley Stoke Community School where the 3rd XI and 4th XI play home matches, which are partly used to develop youth players and gain them exposure to adult cricket (£6,385.39 - say ⅓ attributable to youth members)

£2,128.46

Next SeasonNext season we anticipate our youth costs to be broadly similar to 2019. All age groups and teams run in 2019 will continue.

In SummaryBSCC will continue to provide an outlet for local juniors to regularly play and learn the game of cricket, taking pains to ensure that this is done safely, with appropriate supervision and oversight. We are inclusive and welcome young cricketers from around age four (male and female) from all ethnicities and backgrounds. Our goal is to provide a platform from which local juniors can develop a passion for cricket and for healthy active lifestyles. We integrate these juniors into the club and support their cricketing development in every way possible.

Given the outlay of the club in 2019 and anticipated outlay in 2020, the club would like to apply for funding of £3,500.00 as per last year’s application that was kindly agreed.

We look forward to the Town Council’s thoughts on our application and would be grateful if you would inform us of the date, time and location of the meeting at which this is to be discussed (should it be open to the public) so we can attend and be on hand to answer any further questions the councillors may have.

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Kind Regards John RiversYouth Development ManagerOn behalf of Bradley Stoke Cricket Club

Appendix B

Four Towns & Vale Link Transport Service Level Agreement 2019 Application

We continue to use all funds given to us to help assist with the ongoing costs of maintaining our minibus fleet for the community. During the year we continue to renew as many of our older vehicles as we can in an attempt to save on our running costs and to assist in reducing our carbon footprint. A fleet balance is vital in matching the needs of our members with larger accessible vehicles for wheelchairs and special needs clients and smaller fuel-efficient vehicles covering GP'S/Hospital appointments/ visit s.

We currently have 920+ members and we are supporting in excess of 30888 passenger journeys per year in total. (With 25 plus passengers being from Bradley Stoke and 544 plus of these journeys being within area.) These journeys include, visits to supermarkets and medical appointments and social visits each week. We transport community groups such as Christ the King Church, Bradley Stoke WI and Bradley Stoke Senior Friends. We also transport members (who live in assisted living accommodation in the area) such as Bluebells residential home. Many of our members use us every month to go on trips and weekly to go shopping and out for lunch. We also continue to provide accessible school transport for residents who's, children attend various schools in area.

It is our aim to maintain accessible transport to people locally who have access needs. This includes minority groups such as the elderly and disabled. When there is no other means of public transport, these services help maintain independent living and also help alleviate social isolation within the community.

Please may I ask you to consider supporting our work during the next year. Please find attached a copy our most recent set of signed annual accounts.

Your sincerely lzzie Nicholls

Marketing OfficerFour Towns and Vale Link Community Transport

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Appendix C

2019/20 SLA Bradley Stoke Council – Volunteer Centre Patchway, Filton and the Stokes

Background

Volunteering is not working for free. Volunteering is a reciprocal agreement between the volunteer recruiting organisation and volunteer, to offer something. For the volunteer, this maybe to: gain skills and experience; give something back; or seek social contact. For the organisation it is to increase the capacity of the organisation and what they offer society. Volunteers essentially find themselves providing roles that would not be available through paid work, essentially adding value; or within a role that as a job applicant would not be successful due to factors such as skills, qualifications, confidence, past experience and/or work ready status. As a volunteer recruiting organisation the volunteer co-ordinator therefore gains by receiving volunteer support to carry out tasks, but needs to invest their time to ensure the volunteer is supported and valued.

The role of the Volunteer Centre is to enable both sides of this equation: in ensuring volunteers are brokered into appropriate volunteer roles to match their needs and where they are supported and valued. It provides advice to organisations wanting to recruit volunteers through one to one work, networks and events. This service is very much to support an individual who needs support into volunteering by helping the volunteer gain confidence every step of the way, to organisations needing to understand the practical measures necessary to support volunteers through the recruitment, management and retention of volunteers.

The Volunteer Centre – Patchway, Filton and the Stokes offers: a drop-in service across the area, providing face to face support to seek volunteering opportunities to suit requirements; support to organisations seeking volunteer support, to recruit, train, support and retain volunteers in quality volunteering opportunities; advocacy about the value of volunteering and advocates for volunteering across the area in strategic and outreach settings.

Budget review

The Volunteer Centre has maintained a strong presence in the area, despite this reduction. The Volunteer Centre still: supports 3 administrative volunteer; offers 3 monthly and one weekly drop in session; and administers the individual needs and requirements of volunteers.

Funding for the Centre still continues from South Gloucestershire Council as part of the CVS South Gloucestershire Council 3yr grant, although this funding has been reduced by £800 this year, and from local Town and Parish Councils

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Without contribution from all supporting Town and Parish Councils the Centre will struggle to continue in the current capacity and may not be able to maintain the quality service we are trying to retain.

Appendix C

Volunteer Centre PFS Budget 2016-17 2017/18 2018/19 2019/20£ £ £ £

ActivitySalary - 10hrs including pension 8150 8300 8466 8466Supervision 2hrs/wk to 1.5hrs/wk 1350 1350 1377 1377Rent 750 1000 0 350Staff training 0 0 0 0Phone 500 500 550 400Wifi 500 500 305 305Website 50 50 50 50Admin 50 50 50 50Postage/Stationary 50 50 50 50Publicity 40 40 50 50Travel 150 150 150 150Meetings 50 50 50 50Vol expenses 40 40 50 50NCVO Membership 0 0 0 0VCQA 0 0 0 0

Total costs 11660 12080 11658 11348

Income £ £ £ £BSTC 1000 1158 1158 1158Filton Council 500 500 500 500Patchway Council 500 500 500 750Stoke Gifford Council 500

500 500 500

South Glos Council 9000 9000 9000 8200CVS South Gloucestershiremisc

Total income 11658 11658 11658 11098

Balance -160 -422 0 -240

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Total volunteers 2018-19

A total of 90 volunteers have been brokered into volunteering in 2018-19. These have all been face to face contacts resulting in work to ensure the volunteer has achieved their goals in seeking volunteering.31 Bradley Stoke residents were supported into volunteering this year.

Appendix C Bradley Stoke groups and organisations

We advocate volunteer opportunities for 79 Bradley Stoke groups, organisations, clubs and societies, some of which in the capacity of social prescribing. A number of examples of such groups and organisations are: St. Johns Ambulance volunteer; Bradley Stoke Radio member; Volunteer at the MS Therapy Centre (now The Brightwell); Festival Martial at Re-energize; volunteer at the green gym; Shop assistant at St.Peter’s Hospice.There are also a total of 74 organisations offering volunteer opportunities that benefit Bradley Stoke residents, such as South Gloucestershire/West of England organisations, such as a: Befriending role for AGE UK South Gloucestershire; Advice volunteer at Citizen’s Advice Bureau;; Avon Branch of National Autistic Society volunteer; South Gloucestershire libraries volunteer; Walking to Health Leader at South Gloucestershire Council; Four Towns Transport Driver. National registered charities offer local volunteer opportunities and direct benefit to Bradley Stoke residents, such as: Administration and Finance at Brandon Trust; British Red Cross Homes from Hospital support; event volunteer for Brain Tumour Support; Samaritans Helpline volunteer; Befriender at Macmillan Centre, Southmead Hospital.

Work supporting volunteering in Bradley Stoke

Work supporting and advocating volunteering across Bradley Stoke this year has been:Attended Bradley Stoke Older Persons Tea Party.Bradley Stoke radio still play the volunteer centre advert daily.A forum for organisations recruiting volunteers has been held and local organisations were invited.

Plans for 2019/20 include:

o Promote volunteer centre and Volunteering in local venues during Volunteers weeko Attend Community events.

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Appendix D

South Gloucestershire Chinese Association – Service Level Agreement application 2019/20

I would like to provide you the information required for applying for a grant from Bradley Stoke Town Council.

1. Our annual account. (To follow when received from our Accountants)

2. The breakdown of payment of last year: Payment used for room hiring last year was £4305.90 (from September 2018 to August 2019) and we predict the same amount or near the same amount will apply for the coming year.

Other expenditure details can be found in the Annual Account Report.

3. A short report detailing the impact of services provided within Bradley Stoke as a result of the funding. We have used the funding from Bradley Stoke Council for the following activities and events in the past year:

Regular Activities:

Tai Chi Class on every other Sunday afternoon. Choir practice every other Sunday afternoon. English classes for Chinese every Wednesday afternoon. Monthly committee meetings. AGM. Sports activity day every Thursday morning. Dance practice every Thursday evening. Invitation Chinese New Year Celebration, February.

Events:

We participated in performances of Chinese dance and Tai Chi Fan at the Yate International Heritage Festival in September.

We participated in performances of Chinese dance and Tai chi Fan at the Bristol Museum Chinese New Year Open Day.

We performed our lion dance at several venues over the Chinese New Year period.

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Bradley Stoke Festival.

Health and well-being seminars.

Chinese community Summer trip to Plymouth in August. ( most of participants were elderly, but with some families with young children)

Appendix D

Most of our members live in Bradley Stoke, Little Stoke, Filton, Patchway, Stoke Gifford, and Kingswood and around South Gloucestershire. Without the funding from the Town Council, we would not be able to maintain the above activities which give our members a chance to do exercises and get together at least once a week socially. Most of our senior members who are considerably isolated and speak little English, enjoy coming to do exercises and meet other people with no language barriers. The activities that the SGCA provides not only promote exercise and group identity but vitally expose the wider community to some of the most beautiful components of Chinese culture. We are most grateful to receive this funding from Bradley Stoke Council because it has also given our members a place to practice Choir singing and Tai Chi so we can perform at various events held in South Gloucestershire, like the Bristol Museum Chinese New Year Open Day, Bradley Stoke Festival, Yate International Heritage Festival, The Engage Festival, etc.

4. The number of Bradley Stoke residents who directly benefit.

The average number of people coming to our weekly sport activity day is 40+. Our fortnightly choir members and Tai Chi members are 30, Tai Chi workshop we had 60 people attendance. In our English class for Chinese people we have 16 enrolled. We have 12 people enrolled in our Adult Chinese class. Folk dancing group consist of 14 active members. We have directly on our record 88 families living in Bradley Stoke and surrounding areas. If a family has say 4 people, there will 352 people directly benefiting from the services provided. Many other Chinese people attend by word of mouth, thus giving a wider focus to the Chinese community in the whole of the West Country region. In the Bradley Stoke festival and carnival thousands of local people from a wide community directly benefit from our performances.

Please do not hesitate to contact me if you require any further information.

Best Regards

Peter Kirby

Treasurer.

South Gloucestershire Chinese Association

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Documents

BRADLEY STOKE TOWN COUNCIL€¦ · Web viewDocumentation circulated to councillors (see Appendix B). Councillors commented that it would appear that the organisation is sometimes