BRADLEY STOKE TOWN COUNCIL · Web viewBC - Alarm repairs following call out 84.00 16.80 100.80 06/04/2017 3897 Office - New internal CCTV for reception area 305.06 61.01 366.07 Account

BSTC – Finance Committee – 19 April 2017

BRADLEY STOKE TOWN COUNCIL

Finance Committee

Minutes of the Meeting of the Finance Committee of Bradley Stoke Town Council held at Bradley Stoke Jubilee Centre, Savages Wood Road on 19 April 2017 at 7.00pm.

PRESENT: Councillors: Elaine HardwickPaul HardwickBrian HopkinsonFranklin Owusu-Antwi (Chair)Ben RandlesAndy Ward

Sharon Petela (Town Clerk)

1 Submissions from the Public

1.1 Councillor Ben Randles, Juniper Way raised concerns about some inaccurate road markings recently installed by the Metrobus work. These have now been corrected but he said he was disappointed that the contractors got it wrong in the first place. He also asked about how long the numerous cones were going to remain in place. Councillors commented that they thought the cones would remain in place until the bus lane was legally adopted by the council. The Town Clerk said she would raise these concerns with the contractors.

2 Apologies for absence

Apologies for absence were received from Councillor John Ashe, Rachel Pullen (RFO/Finance Manager) and Graham Baker (Youth Development & Participation Worker)

3 Declarations by Members

Councillor Elaine Hardwick asked for Dek-co (UK) Ltd ta Paydek to be added to her interests.Councillor Paul Hardwick asked for Dek-co (UK) Ltd ta Paydek to be added to his interests.Councillor Franklin Owusu-Antwi asked for Avon & Wiltshire Partnership NHS Trust (AWP) to be deleted from his interests.Councillor Andy Ward asked for Almondsbury Charity to be added to his interests.

4 Announcements by the Chair

The Chair reminded those present that there are now two forthcoming elections – Metro Mayor on 4th May 2017 and General Election on 8th June 2017.

5 Minutes of Previous Meeting

Minutes of the Finance Committee held on 8th February 2017 were proposed for acceptance by Councillor Ben Randles, seconded by Councillor Paul Hardwick. A vote was taken, 5 in favour, 1 abstention, proposal carried. The minutes were then signed by the Chair as a correct record.

1

BSTC – Finance Committee – 19 April 20176 Matters Arising

None

7 Matters within scope of Finance Committee

7.1 Allocation of Community Infrastructure Levy (CIL) Local Contribution in 2016/17

The Town Clerk informed the meeting that Bradley Stoke is in receipt of £300 CIL funding for 2016/17. CIL funds can be spent on the provision, improvement, replacement, operation or maintenance of infrastructure, or anything else that is concerned with addressing the demands that development places on it.

Following discussion, Councillor Paul Hardwick proposed that the £300 be put towards the cost of the grounds redevelopment project at Brook Way Activity Centre, seconded by Councillor Andy Ward, carried unanimously.

7.2 Tesco Bags of Help Funding

Documentation circulated to councillors. Community projects in Bradley Stoke could receive a cash injection thanks to Tesco’s Bags of Help initiative. There is a monthly roll-out of the funding scheme, which sees grants of £4,000, £2,000 and £1,000, all raised from the 5p bag levy, being awarded to local community projects.

The Town Council has publicised the scheme on its noticeboards and has forwarded details of the scheme to local community groups. Bradley Stoke Radio has also been broadcasting the scheme.

8 Financial Matters

8.1 Improvements/Installation to Loop Systems on sites

The Town Council has decided to look at upgrading the Loop System. Currently the Jubilee Centre has an Infra-Red Hearing System installed over 10 years ago. Any booking which need the system would be given priority to this room. The user needs to wear a necklace receiver to use the system and the usage has been extremely low. The system has been damaged so needs updating.

Infra-Red Systems are more private as are only effective inside the room. Induction Loops can have a small overspill but if the need arises, eg a closed session an Induction Loop can be switched off to prevent any over spill from the room, or the next room to be empty eg Citizens Advice. Infra-Red Systems need the user needs to wear a necklace receiver to use the system Induction Loops can be used with hearing aids which are on T position without the user needing any other equipment. Both systems can also use microphones for meetings, presentations etc.

Three suppliers were asked to visit the sites and give their recommendations, see below.

BRISTOL SOUND SYSTEMS - 12 month warranty. Visited sites. Have experience of supplier.

Location Comments from supplier Description Cost +VAT

Council Office Reception

The counter induction loop requires an induction loop cable to be installed and this is normally fitted below the counter surface. A wall plate

AVX PDMAL1 Induction loop system

£102.50

£75.00

2

BSTC – Finance Committee – 19 April 2017microphone would be supplied and installed for the audio source.

Install TOTAL £177.50

Any smaller room (eg Cedar)

The small room induction loop can be installed within the meeting rooms and would require an induction loop cable to be installed within the suspended ceiling. A ceiling mounted ambient microphone would also be installed and if required a wall connection socket can be included to allow a desk microphone to be connected when needed.

AVX PDA103L small room induction loopAdditional wall socket with desk boundary microphone if required.Installation of the above as required.

£137.94£85.58

£95.00TOTAL £318.52

Any Large Hall

The loop cable would be installed around the perimeter of each area, where possible high but in rooms with acoustic ceilings along the skirting boards. Two ambient microphones installed within each area which would allow background sound. For meetings and presentations additional microphones would be needed to ensure clear sound. Recommended – meetings, desk mounted boundary type microphone. Presentations, a wireless lapel clip or hand microphone. This system uses bands which can be used without a purchased license.

AVX PDA200e induction loopAdditional wall sockets with boundary microphones for meetingsWireless radio microphone system (hand or lapel as required).Installation of the above as required.

£217.28

£171.16£284.21

£225.00TOTAL £913.49

Any Hall This is the type which had previously been installed in the Jubilee Centre Oak Hall (is old and damaged). The infra-red system has a wall mounted transmitter which transmits a signal to receivers which can either be used with the T position of hearing aids or with headphones. The infra-red system requires line of sight between transmitter and receiver and therefore will not transmit to areas outside the room. A receiver is required for each person wishing to use the system and these contain a rechargeable battery (BSTC have found that this is a draw back with the existing system and highlights the need of the individual). Microphones would be required for the audio source of the system and these can be the same ones as the Induction Loop system above.

Infra-Red Hearing SystemInfra-red wall mounting transmitter for use within the hall.Each receiverWall sockets for use with boundary microphones for meetings.Wireless radio microphone systems (hand or lapel as required)Installation of the above as required.

£448.50

£129.90

£171.16

£284.21

£190.00TOTAL £1223.77

DEAF AWARENESS TECHNOLOGY – 12 month warranty. Has not visited site, subject to measuring.

Location Comments from supplier Description Cost +VAT

Council Office Reception

Installation price quoted takes into consideration them being already on site doing other loops.

Counter Induction Loop SystemInstallation & Training

£180.50£100.00TOTAL £280.50

Hall Induction loop system and twin radio microphone system.

Univox CLS Induction loop amplifier. Audi connection leadTwin radio microphone system (hand held and tie-clip with optional head mic).Labour to commission/set up system and staff training.Optional extra – microphone floor stand with boom arm.Recommended optional extra – a meter that has loop output level indicators must be used on a periodic basis to comply with the Disability Discrimination Act.Loop listening device with loop

£329.00£6.50

£285.00

£380.00

£48.00

£93.00

TOTAL

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BSTC – Finance Committee – 19 April 2017indicator LED and head phone output. £1141.50

LOCATION SOUND - 12 month warranty. Visited sites. Have experience of supplier.Location Comments from supplier Description Cost

+VATCouncil Office Reception

Counter loop within existing desk arrangement, with surface mounted microphone and hard wired loop.

Counter Induction Loop System TOTAL £550.00

Jubilee Centre Oak Hall

This is a large loop and we can fit the loop cable either above the new acoustic ceiling tiles, or within the roof void. The cost will be the same for each, as although the amplifier for the first option will be less powerful/less expensive, the labour element will be higher. We will definitely need to get some access above the tiles to fit the recessed microphones (3), so my electrician has suggested that we liaise with the ceiling installers.

Large Induction Loop SystemOptional wireless microphone system

£1,700.00£650.00

TOTAL £2,350.00

Jubilee Centre Cedar Room

This room would need to use an Infra-Red System to ensure security. Some of the original installation in the Hall could be re-used, but we would need to test them in advance. Have assumed that the personal receivers (BSTC already have) are OK but they may need new batteries.

Infra-Red SystemCost if main items are OK

Cost if main items not OK

£800.00or

£1,550.00

Baileys Court Orchard Room

This loop will be surface mounted as discreetly as possible and will need to locate the amplifier on a shelf, preferably in an adjoining room or cupboard. Will need access to a local 13ampm socket and will fit a local power switch so that can be turned on as required.

Large Induction Loop System TOTAL £1,450.00

Brook Way Rooms B/C

This loop will be surface mounted as discreetly as possible and will need to locate the amplifier on a shelf, preferably in an adjoining room or cupboard. Will need access to a local 13ampm socket and will fit a local power switch so that can be turned on as required.

Large Induction Loop System TOTAL £1,750.00

If a reasonable number of Loop Systems are purchased, then may be able to offer a discount on the above prices.

Following discussion, Councillor Andy Ward proposed accepting the quotes from Bristol Sound Systems Ltd to install one Induction Loop at Council Office Reception Desk (£177.50), one large Induction Loop System in main hall at each of the three BSTC Activity Centres (3 x £913.49 = £2,740.27) and one small Induction Loop System in Jubilee Centre Ash Room (£318.52) making a total cost of £3,236.49. The proposal was seconded by Councillor Paul Hardwick, carried unanimously.

Thanks were passed to Vicky Davies, BSTC Admin/H&S officer for all her hard work in researching and sourcing the quotes for this project.

8.2 2016/17 Interim Annual Income & Expenditure against Budget Reports

2016/17 FINANCIAL SUMMARY AS AT 12/4/17

INCOME (Refer to Income/Expenditure against budget Report – Appendix B)

Overall, income has achieved 99.98% of the annual budget (£964,144.16), excluding the mayor’s charity which has raised £7,813.40 to date. The current income level is comparative with the same period last year, which achieved 99.95% (£1,197,810.10)

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BSTC – Finance Committee – 19 April 2017although this figure also included £200K skate park grant funding from South Gloucestershire Council.

The Centres have achieved the following income levels:

2016/17 2015/16Centre Income Annual % Income Annual %

Budget Budget Jubilee Centre £66,306.71 £59,000 112.38 £59,127.19 £54,000 95.13Brook Way £13,365.33 £20,000 66.83 £16,184.07 £21,000 72.63Baileys Court £50,497.54 £54,000 93.51 £54,121.80 £59,000 82.69Totals £130,169.58 £133,000 97.87% £129,433.06 134,000 96.59%

Overall, 97.87% (£130,169.58) of the annual income budget has been achieved across the centres which is an a par with last year’s performance of 96.59% (£129,433.06) but this remains below the 103.4% (£138,562.70) achieved during 2014/15 when record income levels were achieved.

The Jubilee Centre has performed well above expectations this year, exceeding the annual budget by just over 12% and this has helped fund the income shortfall for the other activity centres.

Heading into 2017/18 it may be worth increasing the budget from the current £59k to £64K in order to reduce the Brook Way budget as detailed below.

Brook Way Activity Centre has sadly not improved over the last quarter, and has even fallen back further. This will be further compounded in 2017/18 due to the recent sad closure of the longest running toddler group within our sites although the planned development of the car park and hardcourt area should provide a positive impact in the longer term.

The 2017/18 budget has already been reduced from £20K to £17K however, based upon current figures, it may be prudent to reduce this further to £12K, pending completion of the development in order to allow for this period and for bookings to then react over the remainder of the year. The situation will continue to be monitored.

Baileys Court despite improving over the latter part of the year, income remains below expected levels and remains below last year’s level. Despite this, the £54K budget for 2017/18 can still be achieved and should be maintained for the current period.

INCOME SUMMARYOver all, income is in a strong position achieving 99.98% of the overall income budget which pretty much on target with a strong-performance from bank and investment interest against budget. This over performance was a calculated underestimated made at the time when budgets were approved in readiness for the falling interest rates and this has also been applied within the 2017/18 budget, thus adopting a protective position during uncertain economic periods.

EXPENDITURE2016/17 2015/16

Sector Expenditure Budget % Expenditure Budget %Total Office & Non-Activity Centres £614,678.28 £701,466.76 87.63 £621,359.36 £762,516.80 81.49 Including Salaries £369,436.51 £381,500.00 96.84 £361,370.92 £371,300.00 97.33Youth Provision * £ 32,817.36 £56,508.96 58.08 £26,771.22 £105,532.00 25.37

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BSTC – Finance Committee – 19 April 2017*Note: The youth provision budget includes grant income but excludes the salary costs which are included within the main salary figures but may be part funded by Positive Activities grant funding if appropriate. Such funding will be processed at year end. The unspent youth funds against budget have been transferred and protected within the youth earmarked reserves for future allocation or, as in the case of grant funding, rolled into the next years’ budget. The current balance of the unallocated youth earmarked reserve (N/C 3079) is £68,769.66 to be used for future projects and activities and an additional £38K has been separately reserved for the additional shipping containers at the skate park as approved in November 2016 and March 2017. The separate skate park original build reserve and future maintenance reserve (N/C 3081) currently holds £4,000 following year-end adjustments to the reserves which is detailed near end of this report. Please also refer to the spreadsheet (Appendix B) which itemises the main youth expenditures, including grant funded items, on pages 7- 8 (N/C 5499 to 5510).

Activity Centres (exc. salaries)Jubilee Centre £72,724.64 £93,649.00 77.66 £90,715.18 £97,095.00 93.43Brook Way £34,854.31 £42,454.00 82.10 £34,069.40 £41,432.00 82.23Baileys Court £73,794.45 £89,328.00 82.61 £78,336.20 £90,776.00 86.30New Assets £14,634.17 £26,200.00 55.86 £12,801.59 £21,160.00 60.50Planned Projects £45,991.63 £48,153.15 95.51 £278,880.34 £279,806.24 99.67 Totals £856,677.48 £1,001,250.91 85.56 £1,116,162.07 £1,292,786.14 85.07%

EXPENDITURE SUMMARYExpenditure is again in a very healthy position and levels across all sectors continue to be below budget utilising 85.56% of the annual budget which excludes earmarked reserves (£856,677.48).

This has been achieved by continual monitoring and contract re-negotiations which has continued to provide huge savings over the last few years. In addition, careful budget monitoring and forward planning within reserves has allowed council to cover most unexpected costs whilst ensuring that services have been maintained or increased for the community.

The accounts have already incorporated some year-end adjustments which have also been included within this report and the associated schedules and Trial Balance. These changes are further detailed below.

2016/17 YEAR END SURPLUS Although some items remain outstanding, the bulk of year-end adjustments have now been processed and the remaining items are not expected to make a significant difference. Therefore, based upon these figures and in line with previous years, the originally approved 2017/18 earmarked reserve budgets have been incorporated within 2016/17 year-end figures and some reserves have been increased, utilising the current higher than expected year end surplus. These changes have then been incorporated within the 5 Year Forward Plan creating a more robust future model aimed at absorbing any unexpected future tax base drops whilst provisioning for expected rising inflation and higher contract renewals whilst minimising the impact on the precept level for local households.

The previous 2016/17 year-end surplus was estimated to be in the region of £57.5K with an unallocated future budget reserve (N/C 3089) of £302,640, however, this position has been updated to a year-end surplus of £56,937 and an unallocated future budget reserve of £410,000. This provisional position exceeds expectations mainly due to unpredictable larger underspends against budget some of which are detailed below.

Nominal Description 2016/17 Underspend Against Budget Code 5039 Playground Repair & Maintenance £7,865 Linked to requirements 5060 Salaries £7,918 Linked to 2 retirements & reduced working hours/

staff changes5062 Pensions £2,991 Linked to auto-enrolment opt outs etc5067 Agency Services £4,682 Reduction in use of outsourced staff (The Corps)5074 Community Development Grant £16,109 Linked to the number of applications received

Aid5076 General Grant Aid £2,477 Linked to the number of applications received

6

BSTC – Finance Committee – 19 April 20176041 JC – Property Repairs £6,498 Linked to requirements6046 JC – Ground Maintenance £4,999 Linked to requirements but verti-drainer has helped.6072 All Sites General Exps £3,226 Linked to requirements- hand dryers have helped7041 BW – Property Repairs £2,903 Linked to requirements8041 BC – Property Repairs £7,174 Linked to requirements9037 BC – New Kitchen £2,399 Original approved budget set higher to allow for

Contingencies. TOTAL £69,241

2016/17 & 2017/18 EARMARKED RESERVES & FORWARD PLAN BUDGET CHANGES

Due to the year-end surplus position, the following changes have been applied to the earmarked reserves. (Refer to the updated 5 Year Forward Plan – Appendix A):

1. Tree Survey and Maintenance (N/C 3011)The reserve has been increased from £4K to £4.5K incorporating the 2017/18 approved budget within 2016/17.

2. All Sites Refurbishment (N/C 3012)The reserve has been increased from £65K to £70K incorporating the 2017/18 approved budget within 2016/17.

3. BW Development (N/C 3014)The reserve has been reduced from £50K to £48,536.52 after deducting expenditures to date. 4. All Sites CCTV (N/C 3015)The reserve has been increased from £3.5K to £4K incorporating the 2017/18 approved budget within 2016/17.

5. Play Area Replacements (N/C 3016)The reserve has been increased from £80K to £85K incorporating the 2017/18 approved budget within 2016/17.

6. Street Furniture (N/C 3019)The reserve has been increased from £7K to £9K incorporating the 2017/18 approved budget within 2016/17.

7. Ground Maintenance Equipment (N/C 3020)New £3K reserve introduced following Strategic Planning in 2016 - incorporating the 2017/18 approved budget within 2016/17.

8. Vehicle Replacement (N/C 3023)The reserve has been increased from £7K to £20K. The approved 2017/18 budget was £10K and then increasing to £18K over the following years. This budget has been increased as a protective position following recent problems with the Astra Van. The increase allows council greater flexibility at short notice should the need arise and the subsequent years in the Forward Plan have also been adjusted.

9. Youth Provision (N/C 3079)In line with council’s previous decision some years ago to ring fence any unspent youth funds at year end from the youth grant (N/C 5499 = £7,225) and youth core funding (N/C 5500 = £31643.42) budgets, £38.8K has been transferred into this reserve to restore the balance to £68,769.66 following the allocation of £38K to N/C 3081 below as approved by Council in Nov 2016 & March 2017.

10. Skate Park – Forward Development (N/C 3080)November 2016 + March 2017 Council approved £38K to purchase and install 2 shipping containers at the skate park. The budget was transferred from the general youth reserve N/C 3079 in line with council ‘s directive

11. Skate Park Original Reserve and Future Replacement Reserve (N/C 3081)The reserve has been increased from £1,789 to £4K incorporating the 2017/18 approved budget within 2016/17.

12. JC – Hardcourt Repaint Surface (N/C 3086)7

BSTC – Finance Committee – 19 April 2017Reserve reduced from £12K to £8.5K and the Forward Plan is then adjusted to retain that level for the 5 year period. This is slightly amended from the originally approved 2017/18 budget which had £6.5K reserved for 2017/18 increasing by £500 p/a until £8.5K is reached by 2021/22.

13. Election Reserve (N/C 3087) The reserve has been increased from £9.5K to £18K incorporating the 2017/18 approved budget within 2016/17.

14. The Unallocated Contingent/Future Budget Reserve (N/C 3089) This has been increased from £357K to £410K for the 2016/17 year-end only and will then reduce to £335k during 2017/18. This reserve helps stabilise the Forward Budget Plan against future expected inflationary pressures, possible precept income fluctuations and any other unforeseen expenditures as explained earlier within this report.

15. Loop System (N/C 3024) – 2017/18As discussed by council earlier on the agenda, this new budget relates to the installation of hearing loop systems within council facilities and is a new budget reserve of £5K for 2017/18. This amount should be sufficient to allow for installation, associated costs and unforeseen contingencies.

16. All Sites Rates (N/C 5011, 6011, 7011, 8011) – 2017/18 Following recent revaluations of all facilities and after lodging appeals, rateable values and therefore annual rates for all sites have been reduced as detailed in blue on the 5 Year forward Plan. The budgets have therefore been adjusted accordingly and retrospective rebates back to April 2015 have also been obtained for two sites.

It should however, be noted that the final position cannot be confirmed until pre-audit figures have been completed in May/June 2016 although the bulk of year-end adjustments have been processed and, as previously advised, minimal changes are therefore envisaged at this stage

Following discussion, Councillor Ben Randles proposed accepting all budget changes and adjustments as itemised/detailed in the above report, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

8.3 Petty Cash Statements

Following discussion, it was proposed by Councillor Elaine Hardwick, seconded by Councillor Paul Hardwick and carried unanimously that the petty cash statements be approved. They were duly signed by the Chair of the meeting and Town Clerk.

8.4 Staffing Requirements for Girls/Young Women’s evening sessions

Graham Baker, Youth Development & Participation Worker has submitted the following short report:

As reported at Leisure, Youth & Amenities Committee (10th April 2017)

“The arrangements for employing the Girl’s Project staff are currently going through a period of transition… the issue of the continued staffing of the Girl’s Project is being discussed as the current organisation, who provide staffing for the Girl’s Project, is now focusing on its core business of mentoring & withdrawing from offering staffing support to Youth groups. It is hoped to organise a three-way meeting next Wednesday to clearly identify a way forward as the current staff wish to continue”.

It was agreed to proceed with a 3-way meeting between SG HR advisors, BSTC Officers (Sharon Petela & Graham Baker) and Councillor representatives from the BSTC Staffing Committee (Andy Ward & Marion Ward) and MiM (the current employing organisation).

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BSTC – Finance Committee – 19 April 2017The meeting was held at Badminton Road Offices today to explore the situation and our SG HR advisors stated that TUPE could be applicable with MiM staff potentially transferring onto a limited term contract (external funding dependant).

BSTC clearly laid out the basis for the current contractual arrangements with MiM. In addition, SG HR requested that MiM further clarify existing staffing arrangements, including hours, rates of pay, etc.

Action: It was agreed that the best way to proceed was for additional information on existing staffing arrangements to be forwarded from MiM and for individual meetings to be set up between SG HR & the MiM staff to clearly establish an agreed way forward.

Action: It was also agreed to then submit for approval a further report to BSTC Full Council on 10th May 2017.

Councillors noted the update.8.5 To approve Bills and Direct Debits for payment

The following Bills and Direct Debits were approved for payment (and include VAT where appropriate) by Councillor Ben Randles, seconded by Councillor Elaine Hardwick and carried unanimously.

BRADLEY STOKE TOWN COUNCILMONTHLY EXPENDITURE - 19th April 2017

All Bank Faster Payments Are Highlighted In Blue In The Gross ColumnSALARIES & BANK CHARGESDate Ref Details Net Amount

Tax Amount

Gross Amount

06/03/2017 Bank charges Bank charges 13/1/17 - 12/2/17 (Excludes 30% loyalty discount) 66.99 0.00 66.99

April Supplier Expenditures

A1 Maintenance Ltd

Date Ref Details Net AmountTax

AmountGross

Amount27/03/2017 481

BW- Remove redundant lighting from veranda area 180.00 36.00 216.00

28/03/2017 482

BW - Disconnect redundant office lighting control 280.00 56.00 336.00

30/03/2017 483

BC - Upgrade rear lights to LED and relocate switches 620.00 124.00 744.00

Account Totals: 1080.00 216.00 1296.00

ACORN HEALTH & SAFETY LTD


AmountGross

Amount09/03/2017 INV1959 Staff manual handling training 405.00 81.00 486.0001/04/2017 INV2125 2 Staff - Manual handling training 98.00 19.60 117.60

Account Totals: 503.00 100.60 603.60

ALL SIGNS VISUAL COMMUNICATIONS LTD


AmountGross

Amount31/03/2017 70032 BC - Fire exit signs 50.00 10.00 60.00

Account Totals: 50.00 10.00 60.00

ALTODIGITAL NETWORKS LTD


AmountGross

Amount01/04/2017 1/IG5384 Office - Printer cartridges 304.78 60.95 365.7301/04/2017 1/IG5385 Office - Printer cartridges 615.97 123.19 739.1601/04/2017 1/IG5386 Office - Printer cartridges 546.93 109.39 656.32

Account Totals: 1467.68 293.53 1761.21

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BSTC – Finance Committee – 19 April 2017AMBIENCE LANDSCAPES LTD


AmountGross

Amount31/03/2017 5265 JC- March ground maintenance 1193.36 238.67 1432.0331/03/2017 5265* BW- March ground maintenance 153.99 30.80 184.7931/03/2017 5265** BC- March ground maintenance 729.53 145.91 875.4431/03/2017 5266 March - Street maintenance 1198.00 239.60 1437.6005/04/2017 5424 Beacon Play Area - Sand 450.00 90.00 540.0005/04/2017 5425 BW - Remove ground maintenance waste 160.00 32.00 192.00

Account Totals: 3884.88 776.98 4661.86

AVON SPORTSGROUND MAINTENANCE CO


AmountGross

Amount31/03/2017 817811 March - Bowls maintenance + materials 543.81 108.76 652.57

Account Totals: 543.81 108.76 652.57

BATH & NORTH EAST SOMERSET COUNCIL


AmountGross

Amount10/04/2017 AprilSalary April - Pension 4782.91 0.00 4782.9110/04/2017 AprilSalary 2017/18 Deficit Funding 8724.74 0.00 8724.7410/04/2017 AprilSalary 2018/19 Deficit Funding 9100.00 0.00 9100.0010/04/2017 AprilSalary 2019/20 Deficit Funding 9475.26 0.00 9475.26

Account Totals: 32082.91 0.00 32082.91

BRADLEY STOKE COMMUNITY SCHOOL


AmountGross

Amount31/03/2017 BCSI261 Minibus funding Jan - Mar 17 361.71 72.34 434.05

Account Totals: 361.71 72.34 434.05

Bradley Stoke Youth Football Club


AmountGross

Amount10/04/2017 YGA28 BSYFC - 2017/18 500.00 0.00 500.00

Account Totals: 500.00 0.00 500.00

BWBSL


AmountGross

Amount28/03/2017 13227560 JC - Water 4/10/16 - 28/3/17 731.88 0.00 731.8828/03/2017 11612883 JC CR- Water 4/10/16 - 28/3/17 173.18 0.00 173.1827/03/2017 11680097 BW - Water 1/10/16 - 27/3/17 242.02 0.00 242.02

Account Totals: 1147.08 0.00 1147.08

Broadwater Technologies Ltd


AmountGross

Amount23/03/2017 6790

BC - Annual clean/disinfect bowls irrigation tanks 300.00 60.00 360.00

Account Totals: 300.00 60.00 360.00

BS1 FIRE & SECURITY


AmountGross

Amount01/04/2017 3849 BC - New CCTV camera for entrance gate 165.65 33.13 198.7806/04/2017 3851 BC - Alarm repairs following call out 84.00 16.80 100.8006/04/2017 3897 Office - New internal CCTV for reception area 305.06 61.01 366.07

Account 554.71 110.94 665.65

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BSTC – Finance Committee – 19 April 2017Totals:

MR J BUDD


AmountGross

Amount10/04/2017 April 2017 Office - April window clean 20.00 0.00 20.0010/04/2017 April 2017 JC - April window clean 20.00 0.00 20.00

Account Totals: 40.00 0.00 40.00

South Gloucestershire Citizens Advice Bureau


AmountGross

Amount03/04/2017 INV/BSTC 2017/18 Citizens Advice - 2017/18 Funding 14065.00 0.00 14065.00

Account Totals: 14065.00 0.00 14065.00

Cleaning Logistics(SW) Ltd


AmountGross

Amount28/03/2017 17040 JC - March cleaning 449.94 89.99 539.9328/03/2017 17040 BW - March cleaning 449.94 89.99 539.9328/03/2017 17040 BC - March cleaning 449.94 89.99 539.9328/03/2017 17040 Office - March cleaning 224.97 44.99 269.9628/03/2017 17040 JC - Additional March cleaning 93.42 18.68 112.1031/03/2017 17143 JC - Supplies 39.78 7.96 47.7431/03/2017 17144 BC - Cleaning supplies 16.07 3.21 19.28

Account Totals: 1724.06 344.81 2068.87

Bradley Stoke Cricket Club


AmountGross

Amount31/03/2017 BC032017 BC - March cricket wicket maintenance 576.00 0.00 576.00

Account Totals: 576.00 0.00 576.00

FOUR TOWNS PLAY ASSOCIATION


AmountGross

Amount10/04/2017 2017/18 LGA

Four Towns Play Scheme - 2017/18 Larger grant aid 5500.00 0.00 5500.00

Account Totals: 5500.00 0.00 5500.00

Friends of Jubilee Green


AmountGross

Amount10/04/2017 GA450 Friends of Jubilee Green - 2017/18 Grant aid 249.00 0.00 249.0010/04/2017 CDGA23

Friends of Jubilee Green - 2017/18 Community grant aid 680.00 0.00 680.00

Account Totals: 929.00 0.00 929.00

Gary Woodland


AmountGross

Amount28/03/2017 2016173 Feb + March - Youth Thurs evening sessions 574.40 0.00 574.40

Account Totals: 574.40 0.00 574.40

GLASDON U.K. LTD


AmountGross

Amount01/04/2017 727331 BW - Replace litter bin (W&T) 543.96 108.79 652.75

Account Totals: 543.96 108.79 652.75

GREENHAM TRADING LTD


AmountGross

Amount01/04/2017 18/489246 MCO - Black refuse bags 149.44 29.89 179.33

Account Totals: 149.44 29.89 179.3311

BSTC – Finance Committee – 19 April 2017HMRC Cumbernauld


AmountGross

Amount10/04/2017 AprilSalary April Tax/NI 6095.28 0.00 6095.28

Account Totals: 6095.28 0.00 6095.28

KIMBOLTON FIREWORKS LTD


AmountGross

Amount01/04/2017 9558 2017 - Firework display 982.00 196.40 1178.40

Account Totals: 982.00 196.40 1178.40

Make It Mentoring


AmountGross

Amount25/03/2017 424 Youth - Nov Girls Tuesday sessions 487.00 97.40 584.4028/03/2017 591 Youth - Dec Girls Tuesday sessions 292.20 58.44 350.6428/03/2017 592 Youth - Jan Girls Tuesday sessions 487.00 97.40 584.4028/03/2017 593 Youth - Feb Girls Tuesday sessions 389.60 77.92 467.5228/03/2017 594 Youth - March Girls Tuesday sessions 389.60 77.92 467.52

Account Totals: 2045.40 409.08 2454.48

NEWS DIRECT


AmountGross

Amount01/04/2017 7728 Evening Post subscription 1/4/17 - 31/3/18 179.40 0.00 179.4031/03/2017 7728 Evening Post subscription 12/3/17 - 31/3/17 7.80 0.00 7.80

Account Totals: 187.20 0.00 187.20

ONE OFF SUPPLIERS


AmountGross

Amount22/03/2017 00277 Lewis' - BC Fabricate + fit compound gates 691.04 0.00 691.0403/04/2017 BSTC7062

Able Carpentry' - JC Supply & fit 3 internal fire doors 700.00 0.00 700.00

03/04/2017 BSTC7063

Able Carpentry' - BW Supply & fit 3 internal fire doors 735.00 0.00 735.00

Account Totals: 1435.00 0.00 1435.00

01/04/2017 170840

Bristol Ambulance' - 1st aid for skate park festival event 226.00 0.00 226.00

04/04/2017 BSTC7075 GC Plastering' - BC Plastering 450.00 0.00 450.0001/04/2017 1084

Think Design' - Annual Forward Plan - pdf. update 200.00 40.00 240.00

03/04/2017 2017/18 D. Emery' - H. Farm allotment funding 40.00 0.00 40.0009/04/2017 2017/18 M. Fletcher' - H. Farm allotment funding 40.00 0.00 40.0010/04/2017 GA447 Sole Sisters - 2017/18 Grant aid 500.00 0.00 500.00

10/04/2017 GA449 BS Community Singers - 2017/18 Grant aid 500.00 0.00 500.0010/04/2017 GA451 Green Gym - 2017/18 Grant aid 500.00 0.00 500.0010/04/2017 YGA29

Five Stokes/Patchway Assemblies - 2017/18 Youth grant Aid 500.00 0.00 500.00

10/04/2017 2017/18 SLA

Volunteer Centre - 2017/18 Service Level Agreement 1158.00 0.00 1158.00

Police & Crime Commissioner For Avon & Somerset


AmountGross

Amount12

BSTC – Finance Committee – 19 April 201731/03/2017 60629933 March - Dedicated police officer funding 1188.00 237.60 1425.60

Account Totals: 1188.00 237.60 1425.60

RE- ENERGIZE


AmountGross

Amount10/04/2017 4029

2017 Community Festival Management + events fee 2100.00 420.00 2520.00

Account Totals: 2100.00 420.00 2520.00

SHRED-IT


AmountGross

Amount17/03/2017 9502327992 Office - Paper shredding + recycling 67.41 13.48 80.89

Account Totals: 67.41 13.48 80.89

Snowberry Media Ltd


AmountGross

Amount06/04/2017 4147 2017/18 Annual advertising - 1st edition 97.50 0.00 97.50


SOUTH GLOUCESTERSHIRE COUNCIL


AmountGross

Amount01/04/2017 1401456381

2017/18 - 2 Bus shelter licences 1/4/17 - 31/3/18 2.00 0.00 2.00


SOUTH WEST COUNCILS


AmountGross

Amount05/04/2017 64260 SW Councils' - 2017/18 Annual subscription 369.00 73.80 442.80

Account Totals: 369.00 73.80 442.80

TAILOR MADE OFFICE SUPPLIES LTD


AmountGross

Amount27/03/2017 IN00153332 Office - Stationery 19.90 3.98 23.8831/03/2017 IN00153674 Office - Paper 53.84 10.77 64.6131/03/2017 IN00153675 Office - Stationery 23.98 4.80 28.7831/03/2017 IN00153676 Office - Stationery 119.38 23.89 143.27

Account Totals: 217.10 43.44 260.54

TWO THIRDS .CO.UK


AmountGross

Amount03/04/2017 1184 2017/18 Website support -Q1 370.00 74.00 444.00

Account Totals: 370.00 74.00 444.00

DIRECT DEBITS TO 31st MARCH 2017Date Supplier Details Net Amount

Tax Amount

Gross Amount

10/03/2017 Barclaycard Monthly terminal lease, merchant a/c & data compliance fees 33.04 4.48 37.5213/03/2017 Fuel Genie February - Transit & Astra vans fuel 174.12 34.83 208.9528/02/2017 Mainstream JC - Feb Calls 0.81 0.16 0.9728/02/2017 Mainstream BC - Feb Calls 2.82 0.56 3.3828/02/2017 Mainstream Office - Feb Calls 10.66 2.13 12.7917/03/2017 O2 Mobile network to 3/3/17 163.48 32.70 196.1815/03/2017 Pitney Bowes 1/4ly Franking Machine Lease 37.08 7.41 44.5018/03/2016 Sage Accounts System - monthly charge 92.67 18.53 111.2023/03/201 SSE Office Electricity to 15/3/17 + JC elec to 6/3/17 423.15 84.63 507.78

13

BSTC – Finance Committee – 19 April 2017728/03/2017 VIRIDOR All sites -Feb refuse collections 360.00 72.00 432.00

9 Date of next meetingWednesday 21st June 2017 at 7.00pm at Bradley Stoke Jubilee Centre

Councillors thanked Councillor Franklin Owusu-Antwi for all his hard work as the committee chair over the past year.

The Meeting closed at 7.50pm

14

BSTC – Finance Committee – 19 April 2017APPENDIX A

2017/18 APPROVED BUDGET @ 12/4/17 FORWARD PLAN

Approved Budget 2015/16

% change

Projected Budget 2016/17

% change


% change


% change


% change


% change

Approved Budget 2021/22

% change

INCOME

Bank Interest/Investment/Grant Income £249,578 428% £18,999 -92% £11,760 -38% £9,760 -17% £3,800 -61% £3,850 1% £3,900 1%

Public Works Loan £0 0% £0 0% £0 0% £0 0% £0 0% £0 0% £0 0%

Activity Centres Income £129,470 -6% £130,530 1% £130,000 0% £130,500 0% £131,885 1% £134,093 2% £136,327 2%

Training & Other Income £1,716 -85% £907 -47% £270 -70% £270 0% £270 0% £270 0% £270 0%

Total Income (exc. precept etc) £380,764 93% £150,435 -60% £142,030 -6% £140,530 -1% £135,955 -3% £138,213 2% £140,497 2%

EXPENDITURE

Non Activity Centre Costs £550,049 3% £545,517 -1% £657,424 21% £653,571 -1% £661,621 1% £672,881 2% £691,649 3%

Community/ Firework Events £28,979 2% £28,756 -1% £32,700 14% £34,700 6% £31,100 -10% £31,100 0% £31,100 0%

Grants and Other Funding £41,597 10% £40,406 -3% £66,627 65% £62,627 -6% £66,627 6% £66,627 0% £66,627 0%

Office Expenditure £620,625 £614,678 £756,751 £750,898 £759,348 £770,608 £789,376

Bradley Stoke Jubilee Centre £90,765 15% £72,725 -20% £92,487 27% £95,594 3% £96,617 1% £99,657 3% £103,263 4%

Brook Way Activity Centre £34,079 6% £34,854 2% £44,109 27% £45,524 3% £45,966 1% £47,439 3% £49,292 4%

Baileys Court Activity Centre £79,078 2% £73,794 -7% £92,053 25% £92,384 0% £94,062 2% £97,155 3% £100,770 4%

Activity Centres Running Costs £203,922 £181,373 £228,649 £233,501 £236,644 £244,251 £253,325

New Assets £12,802 -62% £14,634 14% £20,040 37% £18,900 -6% £18,900 0% £18,900 0% £18,900 0%

Planned Projects £278,880 0% £45,992 0% £0 0% £0 0% £0 0% £0 0% £0 0%

Total Expenditure as per budget overleaf £1,116,228 31% £856,677 -23% £1,005,440 17% £1,003,300 0% £1,014,892 1% £1,033,759 2% £1,061,601 3%

Adjustments to/from Reserves at Year End £68,506 £104,447 -£54,251 -£35,500 -£37,000 -£47,500 -£76,000

Total budget + reserve adjustment £1,184,735 15% £961,125 -19% £951,189 -1% £967,800 2% £977,892 1% £986,259 1% £985,601 0%

SHORTFALLProjected

Budget 2015/16%

changeProjected Budget

2016/17%

changeProjected

Budget 2017/18%

changeProjected

Budget 2018/19%

changeProjected

Budget 2019/20%

changeProjected

Budget 2019/20%

changeProjected

Budget 2020/21%

changeDifference Between Income and Expenditure £803,971 -3% £810,689 1% £809,159 0% £827,270 2% £841,937 2% £848,046 1% £845,104 0%

LESS/PLUS:

Previous confirmed year end C/fwd Confirmed/Estimated Previous Year End Balance C/FWD £43,845.34 £53,557.35 £56,937.00 £54,896.16 £56,033.55 £51,042.56 £53,168.90

Full Budget Funding Shortfall £760,125.65 £757,132.00 £752,221.84 £772,373.55 £785,903.34 £797,003.64 £791,935.23 Less Local Council Tax Scheme Grant Funding confirmed/projected by Sth Glos reduced to 0% p/a wef 2016/17 £40,294.00 £19,073.00

-52.67% £11,130.00

-41.65% £6,948.00 0.00% £2,751.00 0.00% £0.00 0.00% £0.00

2017.18 LCTR Confirmed by SGC. Provisional figures are £6,948 for 2018/19, £2751 for 2019/20 + £0 thereafter.

Approved/Estimated Precept per Band D property

£113.50 0.00% £115.20 1.50% £115.78 0.50% £115.78 0.00% £115.78 0.00% £115.78 0.00% £115.78 0.00%

Precept forecast @ 0% wef 2018/19

Approved/Estimated Sth Glos Tax Base 6814 6901 6875 7095 7205 7343 7343

2017/18 Confirmed tax base + SGC indicative figures to 2020/21 as published 12/12/16

Approved/Estimated Total Precept Income £773,389.00 £794,996.00 £795,988.00 £821,459.10 £834,194.90 £850,172.54 £850,172.54 Approved/Projected Total Precept and Local Tax Grant Funding £813,683.00 £814,069.00 £807,118.00 £828,407.10 £836,945.90 £850,172.54 £850,172.54

15

BSTC – Finance Committee – 19 April 2017Projected year end position to C/FWD (excluding shortfall funding from year end reserves)

£53,557.35 £56,937.00 £54,896.16 £56,033.55

£51,042.56

£53,168.90

£58,237.31

The Precept & LCTR figures are based upon

approved figures provided by Sth Glos 13/1/15. The Precept

was approved by Council in January 2015

The Precept and LCTR figures are based upon approved figures

provided by Sth Glos in January 2016. The precept was approved

by Council in November 2015 with final approval in January 2016.

The Precept and LCTR figures are based upon

approved figures provided by Sth Glos in Dec 16. The final

precept was approved by Council January 2017 with a 0.5% increase (equivalent to 58p per band D property p/a).

This projection assumes a 0% precept increase for 2018/19 and a Sth Glos projected tax base and projected reduced LCTR for 2018/19. - These

assumptions will be considered by SGC & BSTC in January

2018 when finalised figures are available

This projection assumes a 0% precept increase for

2019/20 and + a Sth Glos projected tax base and

projected reduced LCTR for 2019/20- These

assumptions will be considered by SGC & BSTC in January 2019

when finalised figures are available

This projection assumes a 0% precept increase for 2020/21 and + Sth Glos

projected tax base for 2020/21 + SGC projection

of a £0 LCTR - These assumptions will be

considered by Council in January 2020 when finalised figures are

available

This projection assumes a 0% precept increase for 2021/22 and + Sth Glos

projected tax base for 2020/21 c/fwd + SGC

projected £0 LCTR - These assumptions will be

considered by Council in January 2021 when finalised

figures are available

NOTEThis projection is partly based upon estimated annual percentage increases and as a living document does not represent a firm future position or intention. Council carefully consider the full budget position on an annual basis prior to approval and use this document as a guideline only to ensure that Council's aims and objectives are included within acceptable margins which would not produce large year end shortfalls. Any surplus funds remaining at year end are placed within the unallocated earmarked reserves in order to fund future projects or to subsidise future precept levels. It should also be noted that council are making the assumption, for this projection, that the Local Council Tax Grant will be withdrawn totally after 2019/20 in line with SGCs projected position.

APPENDIX B2016/17- INCOME/EXPENDITURE AGAINST BUDGETS

INCOMEApril 2017

Finance -Prov Year End

Actual Income @ 31/3/17 (@

12/4/17)

Remaining Balance to Achieve Budget DETAILS

4001 Mayors Charity 0.00 £0.00 £0.00 This will be reduced to nil at year end upon distribution to the chosen charity. £7814.40 raised during 2016/17

4002

Grant Income Received - Shown as deferred capital grant within financial statement 0.00 £0.00 £0.00

£960 wooden football goal structure on Jubilee Green agreed by council July 2015 to be adopted once installed by FOJG reversed by N/C 9020. Officially transferred 16/12/15

4002a

Grant Income Received- shown as part of grants receivable within financial statement 0.00 £0.00 £0.00

4003 Misc 0.00 £0.00 £0.002014/15 = Insurance claim settlements + BW play area insurance settlement £740 Oct 15 - repairs of £990 paid from N/C 5039

4004 Office 20.00 £18.59 -£1.41 Photocopying & other office income based upon last 18 months figures.

4005 Public Works Loan 0.00 £0.00 £0.00

4006 BS Jubilee Centre - rooms 59,000.00 £53,591.96 -£5,408.04 Increase 2014/15 budget by £2K based upon current performance & to cover BW drop.

4007 Brook Way - rooms 20,000.00 £13,365.33 -£6,634.67Reduce 2014/15 budget by £2K as Radio lease offers minimal increase, play group closure and food pitch hire reduced in 2014/15.

4008 Baileys Court - rooms 54,000.00 £42,995.33 -£11,004.67 Retain 2014/15 budget

4009 Training Income 250.00 £454.17 £204.17 Budget based upon 2014/15 current figures

4010 Bank Interest 4,450.00 £6,414.25 £1,964.25

2015/16 Based upon £250K @ 1.34% p/a = £3350 + Active Saver est 0.85% = £1,200 + 2016/17 based upon estimated £259K @ 1.4% interest (approved Nov 2015) = £3626 + Barclays Active saver est £800 + other est 10 = £4450

4011 Community Events 0.00 £0.00 £0.00 All income transferred to Mayor's Charity- N/C 4001

4012 Community events - Autumn ball 0.00 £0.00 Not in use4013 Youth - Residential Petty Cash Income 0.00 £0.00 £0.00 See N/C 5500b

4014 New homes bonus Grant funding 0.00 £0.00 £0.00 See N/C 9022 - £1800 grant towards BW cycle path widening approved by Council July 2015

4106 BS Jubilee Centre - outdoor sports 0.00 £12,714.75 £12,714.75 Incorporated within N/C 4006 budget

4107 Brook Way - outdoor sports 0.00 £0.00 £0.00 Incorporated within N/C 4007budget

4108 Baileys Court - Outdoor sports 0.00 £7,502.21 £7,502.21 Incorporated within N/C 4008 budget

16

BSTC – Finance Committee – 19 April 20174109 All sites projector/flipchart income 0.00 £434.32 £434.32 See also expenditure N/C 9050 & surplus reserves N/C 3010. Move to reserves at year end.

4300 Agency reimbursed 0.00 £0.00 £0.00

4350 Loan Capital Receipts 0.00 £0.00 £0.00

4400 Credit charges 0.00 £0.00 £0.00

4405 Sales discounts 0.00 £0.00 £0.00

4500 Other Youth Grant Funding 1,486.25 £1,546.25 £60.00 Knightstone donated £400 + £950 towards skate park opening ceremony see also N/C 5500 + July 2016 Petty Cash income £136.25 also adjusted to N/C 5500.

4501Youth Funding Grant funding 1 - Positive activities 0.00 £0.00 £0.00

Youth support workers + 2 volunteers - 2013/14 = £6,790.90 + 2014/15 = £10,137.14 + 2015/16 = £10,137.14 + see N/C 5501

4502Youth Funding Grant funding 2 - Positive activities 0.00 £0.00 £0.00 Kids Kaos + refreshments


See N/C 5503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end.


See N/C 5504 for grant payment for hire package of 2 day skate park event at 2014 Community Festival.

4505Youth Funding Grant funding 5 - Positive activities 0.00 £0.00 £0.00 Payable in 2 instalments - See N/C 5505 + 5060 - due to subsidise salary budget


See N/C 5506 for grant payment £12,500 for 4 Active Citizenship residential courses & staffing, training etc - This is not time limited - approved by Sth Glos 10/3/15 - paid 29/5/15 (50%)

4507Youth Grant Funding 7 -Community Grant 2015/16 0.00 £0.00 £0.00

2 arts projects with Graffitti artist + assistant. To be used by Nov 2016 awarded Nov 2015 - see N/C 5507

4508Youth Grant Funding 8 -Skate Park Funding 0.00 £0.00 £0.00

2015/16 £100K from New Homes Bonus and £100K from Capital Grants due from sth Glos to cover skate part of park build cost - See N/C 9039

4509Youth Grant Funding 9 -Community Revenue Grant 2,050.00 £2,050.00 £0.00 £2050K from Community festival skatepark event and street art project - See N/C 5509

4510Youth Grant Funding 10 - Positive Activities 2016.17 8,988.00 £8,988.00 £0.00 £4121 - Detached youth work + £4867 for sports activities - see N/C 5510 received 15/4/16

INCOME SUB TOTAL 150,244.25 £150,075.16 -£169.09 Excludes the mayors charity 99.89%

4000Precept (2016/17 based upon 6901 Band D properties @ £115.20 ) 794,996.00 £794,996.00 £0.00

Payable in 2 instalments -

April and September

2006/7 Based 6822 @ £102 Band D properties. 2007/8 Based on 6867 @ £107 Band D properties 2008/9 Based upon 6896 @ £111.50 Band D properties. 2009/10 Based upon 6953 @ £111.50 Band D properties (frozen from 2008/9) 2010/11 Based upon 6958 @ £113.50 Band d Properties 2011/12 Based upon 6985 £113.50 Band D properties (frozen from 2010/11) 2012/13 Based upon 6983 £113.50 Band D properties (frozen from 2011/12) 2013/14 Based upon 6321 £113.50 Band D Properties (frozen + £48,416 grants) 2014/15 Based upon 6739 £113.50 Band D Properties (frozen + £44,961 grants) 2015/16 Based upon 6814 £113.50 Band D Properties (frozen + £40,294 grants) 4015 Council Tax Benefit Grant 19,073.00 £19,073.00 £0.00

TOTALS 964,313.25 £964,144.16 -£169.09 Excludes the mayors charity 99.98%

EXPENDITUREApril 2017


Actual Expenditure

@ 31/3/17 (11/4/17)

Remaining Budget DETAILS

BSTC (excluding activity centres, planned projects/reserves + assets)

5000 DO NOT USE 5008 Public Works Loan interest 2,888.65 £2,829.61 £59.04 Interest on Loan. Final payment due 1/11/2021 ( £395.97 due Nov 2021 final payment)

17


5009 Public Works Loan Capital 23,222.15 £23,221.70 £0.45Capital on loan for £235K set up 20 Feb 2012 over 10 years @ 2.05% fixed rate. Final payment due 1/11/2021 (£25714.83 due Nov 2021 final payment)

5010 Office Rent/Service unit 6 + 7 INACTIVE 5011 New Office Rates 13,419.00 £13,419.00 £0.00 2015/16 = £13,311 + est 3%. Reduction agreed. Nov 16 linked to actual usage

5012 Licenses 2.00 £2.00 £0.00 2 Bus shelter licenses

5013 Subscriptions 3,225.00 £2,655.04 £569.96

SLCC (est) £334 (confirmed), DIS est £81 (£81 fixed price to 2017/18), LCR (1 copy in line with 2012) est £25 + ALCA/NALC confirmed max = £1740 + SW Regional Cancelled from 2016/17 due to new HR set up with Sth Glos, Data Protection reg est £40 + Fields in Trust est £70 + Regional Youth work Unit est £350 + Shield £85 + others £500 = £3225. These items cover bodies and publications directed at local government/town councils in order to keep up to date with legislation -

5014 Reports/Publications 326.00 £252.56 £73.44Evening Post = £170 + 3% = £176+ other adhoc items (eg Arnold Baker etc) £150 - Retain budget.

5015 Advertising/ publishing 3,055.00 £1,422.80 £1,632.20

AGM Public notice (est) £200, possible Staff advert £900, Advertise Council & sites (BS Journal 8 full pages p/a approved 18/11/15) = £780 + Business plan update est £300 + firework flyers est £350 + 4500 festival flyers £350 = 700 + 3% = £725 + other items inc photos + tennis banners etc- est £150.

5016 Newsletter publishing 2,780.00 £2,631.00 £149.00

1/4ly 3 Pdf Newsletter printing 8 pages @ basic £200 each = est £600 (Sprint Print) + 1 Annual report 8 pages £1,340 (approved 12/10/16) = £1940 + Annual Report Delivery (BS matters approved 16/11/16) = £660 + other items £180.

5017 Health & safety 2,350.00 £1,327.37 £1,022.63

Playground annual inspection est £450 + office PAT test @ £60 + callibrate unit @ £60 + Legionella testing and cleaning all sites est £1000 = £1570 + 5% = £1650 + sharps boxes etc + other H&S items etc £700

5018 All sites Stationery 1,400.00 £1,330.50 £69.50 Retain 2015/16 budget

5020 Postage 1,050.00 £795.51 £254.49

Franking Lease £37.08 per 1/4 (2016 fixed to 15/12/20 ) = £ 149 approved by council June 2014 + 6 refills p/a @ £200 = £1200 + cartridges + other postage etc (est) £100. Nov 16 reduced to £1050 based upon actuals

5021 Computer support 5,810.00 £4,009.87 £1,800.13

Sage payroll £672 + Sage accounts extra £970 (quote received) = £1650 + 3% = £1700, DL IT Solutions annual contract £1800 (3 year fixed price 21/3/13 - 16 @ £150 p/m) + 3% = £1860, Carepaks/warranties - printers colour printer warranty= quoted £100 p/a + M725Z = £200 + 2 servers = est £550, + other items/ virus cleaning + additional warranties etc £1200

5022Printer consumables (cartridges/paper) 5,150.00 £4,981.12 £168.88 Increase 2016/17 budget based upon current usage and figures at Nov 2015 (£3238)

5023 Computer Software 500.00 £16.67 £483.33 Retain budget following windows upgrade

5025 Storage 0.00 £0.00 £0.00

5030 Electric 1,630.00 £1,347.04 £282.96Tied into fixed price until 31/10/18. Budget based upon usage 1/10/14 -13/10/15 = £1700 + 2% for uplifted rate. Nov 16 agreed reduction linked to usage

5031 Gas 1,210.00 £1,056.74 £153.26 Tied into fixed price until 31/10/18. Budget estimated. Nov 16 agreed increase linked to usage

5032 Phone/Fax 3,240.00 £2,768.96 £471.04

8 mobile phone Network Est £150 p/m = £1800 (fixed for 36 months to 1/7/18) + Mainstream land line phones (fixed to Jan 2018 - Broadband is covered by JC cost) est £100 p/m = £1200+ 3% = £1240 + additionals etc £200

5033 Water/ Sewerage 0.00 N/A absorbed within Jubilee Centre N/C 6032 - Inactive

5035 General Waste (inc street bins) 400.00 £398.80 £1.20

(24 litter bins brought in house by MCO from streetcare therefore no charge) + Office shredding & recycling- 6 lifts @ £63 per lift = £378 p/a + 5% estimated increase based upon prior year = £397

5036 Hygiene disposal (inc dog bins) 6,240.00 £5,984.26 £255.74

Dec 15 Reduce 2015/16 from £7495 to £6000 in line with current expenditure. PHS sanitact (fixed to 14/9/16) £12.50 p/a Includes Duty of Care + Sth Glos empty 33 dog bins (based upon 2014/15 figures for 23 bins emptied x1 p/w & 10 bins emptied x2 p/w) = £4587 + £1385 (Quote received) = £5972 + other contingent £500. Nov 16 agreed decreae linked to actuals

18


5037 E-Mail/ Internet 1,780.00 £1,730.99 £49.01Eset Endpoint 3 year licence paid up front @ £196.62 (2/1/15 - 1/1/18) = £65.54 p/a + £100 contingency

5038 Web Charges 1,890.00 £1,530.00 £360.00

Eset Endpoint 3 year licence paid up front @ £196.62 (2/1/15 - 1/1/18) = £65.54 p/a + £100 contingency. 12/10/16 Finance approved £1200 email migration to Cloud + £104 one off migration charge + £102 p/m business cloud email licence = £1216.80 p/a. Funded from Future budget Reserve N/C 3089

5039 Playground repair & maintenance 11,000.00 £3,135.53 £7,864.47 Based upon historic 2014/15 performance and to allow for new skate park area

5040Street maintenance/repairs (inc bus shelter clean) 15,680.00 £15,408.86 £271.14

MCO costs (est) £100 p/m following uplift in hours in 2014 and upgraded vehicle = £1200 p/a also see N/C 9033 for equipment + N/C 5997 + 5998 re vehicle costs + others items such as signs est £500 + Ambience contract for streetcare costs £11,980.04 (fixed for 3 years until 31/3/17) + £2000 for other ad hoc works

5041 Office Property repair & maintenance 1,298.00 £2,087.47 -£789.47

Sept Council 2013 approved BS1 to take over the 15 shutter contract (1/10/16 - 30/9/19 fixed price) = £295.08 p/a (approved 12/10/16) + other repair items etc £500. 31/7/16 - £498 LED lights cost added to budget from N/C 3082 Green reserve.

5042 Street vandalism 1,000.00 £214.82 £785.18 Nominal budget £1000 to cover insurance excesses

5043 Office cleaning 3,340.00 £2,944.28 £395.723 Year cleaning contract ending 31/5/17 = £2657 p/a + additionals = £500 + windows £20 (6 weekly) = £175+ 2% = £180

5045 Cleaning materials 0.00 Replaced by N/C 5072 - Inactive

5046 Playground vandalism 1,000.00 £69.00 £931.00 Nominal £1000 based upon historic averages (Note contingent reserve is held )

5047 Playground services 0.00 Replaced by N/C 5038 - Inactive

5048 Fire & Security 1,030.00 £725.39 £304.61BS1 Annual fire, intruder, CCTV + access = £630.79 p/a (fixed to 7/6/18) + Annual service est £100 p/a + other items est £300

5050 Security call out 0.00 Included above - Inactive

5051 Skate Park 0.00 Key Hldg Service now covered by youth provision see n/c 5078 - Inactive

5060 Salaries - All sites 303,500.00 £295,582.98 £7,917.02

Levels approved by Council Nov 2013 - Jan 2014. Note: Youth Particpitation worker salary funded for 8 hours p/w = £8033.80 p/a for 2014/15 & 2015/16 from Positive Activities funding see N/C 5505 (hours increased from 29 - 37 hrs p/w wef 1/4/14) - Adjustments will be made at year end. In addition, The Youth earmarked reserve N/C 3079 is supporting the participation worker salary £17,925.46 for 2014/15 + £12,357.85 for 2015/16 + £19,208 for 2016/17 (if contract extended and subject to council approval) - This funding has already been accounted for within the 5 year Forward Plan. Year end adj of + £8033.80 from N/C 5505 Positive activities funding against participation worker salary for 2014/15. Sept 2015 council introduced increments and re-evaluated The Deputy Town clerk & RFO roles - upgrading to next spinal band. Forward Projection assumes 1% p/a increase accross the board until 2020 Living wage introduces in 2020/21. Living wage estimated £25K uplift applied in 2020/21. Nov 15 reduction linked to actual expenditure

5061 Employers NI - All Sites 26,000.00 £24,843.92 £1,156.08Based upon 2015 employer rates + auto enrolment impact on employers NI rate wef 1/7/16. Nov 16 increased linked to actuals

5062 Employer pension - All Sites 52,000.00 £49,009.61 £2,990.39

Finalised figures based upon our restructured figures in Dec 2013 - where the shortfall is paid in monthly instalments on top of the employers rate.The historic deficit figures 2011 - 2014 are: 2011/12 =£6,400, 2012/13 = £6,700, 2013/14= £7,000. The actuaries recalculated in Dec 2013: 2014/15 employer rate of 14.7% + deficit funding of £7600 + 2015/16 employer rate 16% + deficit £8200 + 2016/17 employer rate 17.3% + deficit £8900 + 2017/18 employer rate 18.6% + deficit £9400 - These amounts are annual figures.The figures are recalculated every 3 years linked to performance of the markets. The BSTC budgeted pension figure assumes full pension membership by all employees in readiness for Auto-enrolment due July 2016. Nov 16 reduced linked to actuals. Jan 16 - Large reduction based upon actuals following auto enrolment opt outs

SALARY TOTALS 381,500.00 £369,436.51 £12,063.49 96.84%

19


5065 HR Consultancy 2,000.00 £505.00 £1,495.00As approved by Oct 2015 Finance + Nov 2015 Council approved appointing Sth Glos Council for HR @ £50 p/h

5066 Professional fees 600.00 £95.00 £505.00Medical (occupational health) est £600, HR or other items £1000 retain budget. £1000 moved to N/C 5065 as approved by Oct 2015 Finance

5067 Agency Services 9,220.00 £4,538.43 £4,681.57Corps usage estimated @ 15 hrs p/w (agreed by JR) average over 51 weeks @ £11.70 p/h = £8950.5 + 3% = £9220

5068 Training - All Sites 3,500.00 £2,237.72 £1,262.28 Maintain current budget. Dec 16 Finance reduced to £3.5K

5069 Audit fees 3,600.00 £3,373.00 £227.00

Grant Thornton annual audit - £2000, RBS est £740, Sth Glos internal audit (3 year contract for 2013/14 - 2015/16) 3 days @ £219 per day + pay uplift + £30 p/h additionals = £657 + additionals est £200 = £860

5070 Insurance - All sites 12,380.00 £11,331.36 £1,048.64

Contract reviewed & April 2013 council approved 3 year contract through WPS wef 1/6/13 - 31/5/16 @ £10,850.17 less £420 inspections = £10430.17 for 1st year + £150 for Beacon Teen shelter. Annual increase assume 3% index increase in property value. 2014/15 = £10500 + £150 increased by 3% = £11000 + additional contingency for additional cover such as defibrillators etc est £800. 2015/16 contract extended to 31/5/18 (approved May 15) with 10% discount on main Aviva non fleet policy = £12592.65 + fleet £795 + broker £30 = £13418 based upon position @ 1/10/14 + estimated £200 uplift for new skatepark (£100K uplift as £80k already covered) + other future items such as leisure equipment £20 + Beacon football goals £20 + others est £100 = £13760. CONTRACT EXTENDED TO 31/5/19 BY COUNCIL 21.7.16. Nov 16 reduction linked to actuals

5071 Legal Costs - All sites 1,000.00 £97.50 £902.50Nominal as per business plan - retain budget. £1000 moved to N/C 5065 as approved by Oct 2015 Finance

5072 Gen Exps 1,200.00 £807.74 £392.26 Based on current expenditure est £100 p/m

5073 Chairmans Allowance 500.00 £226.33 £273.67 Retain Established budget - Includes Xmas cards

5074S137 Community Development Grant Aid 25,000.00 £8,891.00 £16,109.00

Community development grant aid for projects up to approx £4K as approved by Council September 2011 - Retain budget

5075 S137 Exps (larger grant funding) 5,750.00 £5,500.00 £250.00 4 Towns Play Association £5,750 (uplift from £5500 approved at Feb 15 LY&A)

5076S137 Exps (general grant Aid & ex-gratias) 6,000.00 £3,523.00 £2,477.00 Maintain 2014/15 budget

5077S137 Exps (Service Level Agreements) 7,472.00 £7,312.56 £159.44

P & BS volunteer £1,158.84, Chinese Assoc £1,764.37 + Victim Support £848.19 , + 3 Brooks Nature Conservation £2,000 - Approved by LY&A 15/12/14 (possibly promotion of well being under Local Govt Act 2000) + Bouncing Babies = £1,700 -

5077aNon 137 Exps (Service Level agreement) 2,405.00 £2,404.24 £0.76

4 Towns Transport £2,404.24 under Transport Act 1985 section 106a (moved from N/C 5077),

S137 GRANT FUNDING TOTALS £46,627.00 £27,630.80 £18,996.20S137 GRANT FUNDING LIMITS DO NOT APPLY AS COUNCIL HAS APPROVED THE GENERAL POWERS OF COMPETENCE 59.26%

5079 Other (NON 137) 28,045.00 £28,045.00 £0.00

Citizens Advice = £13789 - approved by Oct 2014 Finance under Local Govt Act 1972 section 142-2A Dedicated Police officer (50% funding of 22 hrs p/w) = £14,138 (approved by Oct 2014 Finance under Local Govt & Ratings Act 1997 Section 31 Crime Prevention).

TOTAL GRANT & OTHER FUNDING £74,672.00 £55,675.80 £18,996.20 5080 Misc Not required

5081 Mileage - all sites 1,400.00 £1,251.56 £148.44

Dec 2015 Reduce 2015/16 from £2K to £1300 based upon current usage to Dec 2015. Mileage @ 50.5P per mile under NALC guidelines. This figure was agreed by Council over 4 years ago & will be maintained until IR increase above this level. Budget based upon current performance. Budget based upon histroic figuresbudget

5082 Bank Charges & interest 1,200.00 £1,057.39 £142.61

Dec 15 - 2015/16 Reduce budget down from £1490 to £1190 based upon usage. Barclaycard etc approx £35 p/m = £420 + Barclays bank, internet & payflow charges charges est £65 p/m = £780 less 30% loyalty bonus £234 = £550 + 3% = £570 + other items such as cancelled cheques etc £200

20

BSTC – Finance Committee – 19 April 20175083 Copier costs 0.00 £0.00 £0.00 see N/C 5022

5084 Teenage Provision 0.00 In Earmarked Reserves N/C 3080 + Youth funding N/C 5078 - Inactive

5085 Firework Display 7,520.00 £7,514.70 £5.30

V. Davies confirmed 2014/15 budget should be sufficient for 2015/16. Approved by Council 18/11/15. Dec 16 council approved £7200 with any adjustment for final invoices o/s - £7520 applied

5086 Election costs 0.00 £0.00 £0.00

2015 elections are in the region of £17,100 based upon SGC email 7/10/15. Invoice for £15,121 received and paid Nov 2015. Also see reserves N/C 3087 - The £5k p/a budget is to fund potential bi-elections. Dec 16 Finance approved reducing to nil for 2016/17 at this stage of the year

5087Community Events (Exc firework display) 21,250.00 £21,241.23 £8.77

Re-energise budget for community festival management approved @ £21000 by Council in July 2014) + Banner updates est £100 + Road closure £150 + medals/trophies est £350 + other items £500 - (EXCLUDES FESTIVAL FLYERS HELD IN N/C 5015 + Youth element of £1200 held within N/C 5500), Reenergise contract approved 11/3/15 @ £21000 p/a 2016 - 2018. Dec 16 Finance reduced 16/17 budget to £21250 to match actual expenditure. 21/7/16 Council approved £2K from reserves to be allocated council for the silver jubilee event in 2017

5088 Village Green maintenance 500.00 £240.00 £260.00Nominal figure - note Beacon play area falls within play area maintenance etc see n/c 5039 + 5046.

5089 Village Green Repairs 0.00 £0.00 £0.00 2014/15 - See N/C 5046 + 5088. 2014/15 - Carnival repairs one off fee see also N/C4004

5090 Village Green other costs 0.00 £0.00 £0.00 See 9038 + Earmarked Reserves 3070

5091 Allotment Funding 1,000.00 £540.00 £460.00 2013/14 budget increased for expansion of other site funding & to allow for surcharge increase

5092 Britain in Bloom 0.00 £0.00 £0.00See N/C 3017 - Funds transferred from reserves as & when required. £1000 approved by Oct 15 LY&A from N/C 3017

5499 Youth S137 Exp & SLAs 12,775.00 £12,775.00 £0.00

From 5078 Youth Provision restructure approved by Sept 2011 Council to include a Youth grant aid £10,000 S137 (to include Xmas party from N/C 5087) Service level agreement £10,000 S19 Misc Provision (BSYFC grant aid of £2300 approved at July 2012 Council + Cricket Club £3.5K approved Jan 15 + £2350 Christ the King Church (increased from £1600 Aug 16 Finance) + £1850 Winterguard Academy. Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081- £9777 MOVED 31/3/15. 31/3/16. Unspent funds at 15/16 year end £7975 moved to reserves at year end N/C 3081. 31/3/17 £7225 unspent budget tfrd to N/C3079 to restore core youth reserve

5500 BSTC Core Youth Funding

2012/13 YOUTH PROVISION BUDGET PRIOR TO EXTERNAL FUNDING = £51,600 LESS PARTICIPATION WORKER FUNDING £8500 = £43,100 - £20K grants = £23,100 - Sept 2013 Council approved any unspent youth budget remaining at future year ends will be saved in youth reserves for future allocation - see n/C 3079 Shared minibus @ £125.10 p/m = £1501.20 p/a (being 20%) council approved 19/11/15 + running costs/insurance est £1000 under Local Govt Act 1972 Section 142-2A Community Festival youth element or skatepark event est £1200 (WillowBrook Centre funded Youth Community Festival Activities to £1500 for 2014/15 see N/C 4500)

Skatepark reserves annual reserve £5K N/A as already applied to N/C 3081- Section S19 Miscellaneous Provision + weekend clearance @ £20p/w = £1040. Expenses £500 Youth council budget £5,000 2 youth workers on 1 year fixed term contracts each working 8 hours p/w @ £12.89 p/h = £10725 + 27% employer costs = £13,620.75 + 2% = £13893 for 2 years Feb 16 £400 + £950 donated by Knightstone for skate park opening ceremony see N/C 4500 added to 2016/17 budget + £550 deducted as Scooters & BMX bikes purchased were tfrd to N/C 9019. July 2016 £136.25 Petty Cash rec'd see N/C 4500

3,425.83 £3,425.83 £0.00

Unallocated for ongoing projects etc = £10,000 - Oct Finance approved adding this to the skatepark contingency N/C 3081 + Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081 - £30,106 MOVED 31/3/15. Unspent

21

BSTC – Finance Committee – 19 April 2017funds at 15/16 year end moved to reserves. 31/3/17 - Unspent budget £31,643.42 tfrd to N/C 3079 to restore core youth reserve

5500a Youth funding ( Beacon ) 0.00 £0.00 £0.00

Moved from N/C 5078b Friends of Jubilee Green Teen shelter funding for Aug 2013 from N/C 3080 as approved by Council Jan 2011 item 10.6+ Nov 2012 item 12.3 - £10,811 - Section S19 Miscellaneous Provision

5500bYouth Funding Residential

Expenditure 0.00 £0.00 £0.00Linked to residential income N/C 4013. Sheet 1 received. Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081 - £510 MOVED 31/3/15

5501Positive Activities Expenditure 1

(2015/16) 9,528.76 £6,198.78 £3,329.98

From N/C 5078c Funding from Positive Activities Programe - awarded £6,790 for 2013/14 + £10,137.14 for 2014/15 + £10,137.14 for 2015/16 - SEE N/C 4013. this will include the Kids Kaos cover June - 16/7/13. ROLL BALANCE OF £3521.12 INTO 2014/15. £9528.76 rolled into 2016/17 at 15/16 Year end

5501APositive Activities Expenditure 1

(2014/15) 0.00 £0.00 £0.00

From N/C 5078c Funding from Positive Activities Programe - awarded £6,790 for 2013/14 + £10,137.14 for 2014/15 + £10,137.14 for 2015/16 - SEE N/C 4013. this will include the Kids Kaos cover June - 16/7/13. ROLL BALANCE OF £5270.47 INTO 2015/16

5501BPositive Activities Expenditure 1

(2013/14) 0.00 £0.00 £0.00 ROLL 2013/14 BALANCE OF £3521.12 INTO 2014/15

5502 Positive Activities Expenditure 2 274.76 £0.00 £274.76Tfr from N/C 5078d - Kids Kaos + refreshments 15/7/13 - 31/3/14. ROLL 2013/14 BALANCE OF £843.80 INTO 2014/15. £274.76 rolled into 2016/17 at 15/16 Year end

5503aPositive Activities Expenditure 3

(2015/16) 2,238.69 £1,812.44 £426.25

See N/C 4503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end. £2238.69 rolled into 2016/17 at 15/16 Year end

5503bPositive Activities Expenditure 3

(2014/15) 0.00 £0.00 £0.00

See N/C 4503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end.

5504 Positive Activities Expenditure 4 2,400.00 £0.00 £2,400.00

See N/C 4504 for grant payment for hire package of 2 day skate park event at 2014 Community Festival. £2400 granted for 2014/15 + £2400 granted fpr 2015/16 both for the festival. £2400 rolled into 2016/17 at 15/16 Year end

5505 Positive Activities Expenditure 5 0.00 £0.00 £0.00

See N/C 4505 for grant payment for additional 8 hrs p/w for Youth Participation Worker + on costs. To be offset against N/C 5060 - 5062 (salary codes). £8033.80 added to salary budget N/C 5060 at 2014/15 year end

5506 Positive Activities Expenditure 6 12,327.92 £122.92 £12,205.00

See N/C 4506 for grant payment £12500 for 4 Active Citizenship residential courses & staffing, training etc - £12,327.92 rolled into 2016/17 at 15/16 Year end. This is not time limited - ROLL AT YEAR END- Approval received from Sth Glos 26.5.16 that this now relates 2016.17

5507 Positive Activities Expenditure 7 2,500.00 £2,408.59 £91.41See N/C 4507 for grant payment £2500 for 2 Art projects. £2500 rolled into 2016/17 at 15/16 Year end.TO BE USED BY NOV 2016

5509Community Grant 2016/17

Expenditure 9 2,050.00 £1,915.30 £134.70£2050K from Community festival skatepark event and street art project - See N/C 4509. £2500 rolled into 2016/17 at 15/16 Year end

5510Positive Activities 2016/17 Expenditure

10 8,988.00 £4,159.00 £4,829.00 £4121 - Detached youth work + £4867 for sports activities - see N/C 4510 received 15/4/16

Total Youth Funding 56,508.96 £32,817.86 £23,691.10 58.08%

5997Street Cleanser Vehicle Running Costs 3,700.00 £2,210.74 £1,489.26

Fuel = est £60 p/w based upon historic figures = £3120 based onTransit van performance. + road tax est = £250 + MOT & other repairs/services mot etc = £1500 (Insurance included within n/c see 5070). Nov 16 reduction based upon actuals

5998 Street Cleanser Vehicle Lease Vehicle purchased March 2013 - Inactive

5999 Maintenance Running Costs 2,300.00 £1,183.52 £1,116.48Astra Van - Fuel £100 p/m = £1100 p/a + Tax £225, service/repairs/mot £1000 ,(insurance included within N/C 5070)

OFFICE SUB TOTAL £701,466.76 £614,678.28 £86,788.48 87.63%Bradley Stoke Jubilee Centre April 2017


Actual Expenditure

@ 31/3/17

Remaining Budget DETAILS

22

BSTC – Finance Committee – 19 April 2017(11/4/17)

6010 Rent/Service 0.00 £0.00 £0.00

6011 Rates 9,740.00 £9,320.75 £419.25 Rates £9736.75 p/a for 2015/16 + 3%. Nov 16 linked to usage

6012 Licenses 1,240.00 £1,077.73 £162.27PPL £200, PRS £450, MPL £160 + Premises licence £180, TV licence = £150, Premises supervisor & other licences est £100.

6025 Storage 0.00 £0.00 £0.00

6030 Electric 4,040.00 £3,475.94 £564.06

Fixed price contract until Oct 2018. Based upon usage 1/10/14 - 13/10/15 = £3612 + 3% = £3725 + £500 contingency as cooker installed (Note LED lighting should positively impact expenditure). Nov 16 reduction linked to usage

6031 Gas 5,700.00 £4,392.32 £1,307.68

Main building on fixed price contract until 31/10/18. Changing room to switch to new contract 12/1/16. Budget based upon usage 13/8/14 - 18/8/15 = £6775 + 5%. Nov 16 reduction linked to usage

6032 Phone/Fax 872.00 £519.72 £352.28Mainstream fixed price contract to Jan 2018. Based upon phone £25 p/m = £300 + superfast upgrade for JC & Office @ £31 p/m = £372 + £200 contingency

6033 Water/ Sewerage 2,350.00 £2,059.23 £290.77 Based upon April & Sept 2015 usage = £2100 + 10%

6035 General Waste 1,920.00 £1,504.00 £416.00New contract - 1100L general waste x 2 p/w + 1100L recycling x 1 p/w 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920

6036 Hygiene supplies/disposal 650.00 £368.77 £281.23

PHS sanitact (fixed to 14/9/16) - 8 sanitacts + 2 nappy bins with Eurobin (13 collections p/a) = £359.80 + 1 Flowsaver = £78 p/a. Includes Duty of Care = £438 + estimated 10% increase = £500 + other contingent £150.

6041 Property repair & maintenance 27,222.00 £20,724.23 £6,497.77

A1 annual contract fixed to 31/5/17 - JC = £4206 p/a + SW = £3030 p/a = £7236 + redecorate £1,000 + BS1- 20 shutter contract 1/10/13 - 30/9/16 Fixed @ £394 p/a + shutter repairs est £1200 + other general repairs estimate = £11,500 (based upon previous years figures & includes service & maintenance of moveable wall est £600)) + New flooring for entrance, corridor, office, foyer quoted @ £3672 + carpet lounge area £750

6042 Property vandalism 1,000.00 £250.00 £750.00 Nominal figure to cover repairs + insurance excesses etc

6043 Cleaning contractors 7,020.00 £6,477.34 £542.663 Yr cleaning contract ending 31/5/17 = £5294 + additionals = £1040 for additional 2 hrs p/w inc changing rooms + additionals £500 + windows £20 per 6 weeks = £175 + 2% = £180

6045 Cleaning materials - All sites 350.00 £295.51 £54.49 Nominal budget for items not covered within N/C 6072

6046 Ground maintenance 22,235.00 £17,235.67 £4,999.33

3 Yr Fixed price Contract Ambience £14,320.40 p/a approved 10/2/16 (Contract ends 31/3/19) + est = £14735 + £3000 for top dressing 2 football pitches + est £5000 for additionals. Feb Finance reduced budget by £500 to fund N/C 7046

6048 Fire & Security 3,010.00 £2,278.84 £731.16

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls = £880 + Corps annual key hldg fixed contract ends 1/4/15) = £365 + 3% = £376 + annual fire service est £250 + fire & security upgrades, call outs & repairs contingency est £1500

6049 Ad Hoc security 0.00 See N/C 6048 - Inactive

6050 Security call out 0.00 Incorporated within N/C 6048 - Inactive

6065 Consultancy Fees 0.00 See N/C 5066 - Inactive

6072All sites Gen Exps (eg hand towels etc) 5,450.00 £2,223.79 £3,226.21

Initial - 2 towel leases for 3 Activity Centres @ £244 p/a (fixed to 30/11/17) reduced following hand dyers installations in 2015 + Monthly toilet roll, foam soap etc supplies all sites est £350 p/m = £4200 p/a + other items est £1000.

6073 Other Gen Exps (eg keys/clothing) 850.00 £520.80 £329.20 Nominal budget

6074 RefreshmentVending Machine 0.00 LEASE CANCELLED 29/2/08 AT END OF RENTAL AGREEMENT - Inactive

6075 Hygiene Vending Machine 0.00 Nolonger have vending machine wef June 2008- reduce to Nil - Inactive

6080 Misc 0.00 £0.00 £0.00

BS Jubilee Ctr SUB TOTAL 93,649.00 £72,724.64 £20,924.36 77.66%Brook Way April 2017

Finance -Prov Actual

Expenditure Remaining Budget DETAILS

23

BSTC – Finance Committee – 19 April 2017Year End @ 31/3/17

(11/4/17) 7010 Rent/Service 0.00 £0.00 £0.00

7011 Rates 5,324.00 £5,083.00 £241.00 Rates £5280 p/a for 2015/16 + 3% . Nov 16 Reduction linked to usage

7012 Licenses 1,250.00 £1,038.85 £211.15PPL £200 + PRS £400 + MPL £145 Premises licence £180, TV £150 + £100 for possible additionals linked to youth activities

7025 Storage 0.00 £0.00 £0.00

7030 Electric 3,800.00 £3,082.08 £717.92

3 year fixed price contract ends 18/12/16 - estimated budget based upon usage 25/9/14 - 29/9/15 = £3900 + £1000 contingency for possible increased usage & reinstallation of cooker (Note this budget includes the Radio usage which is seperately metered and invoiced. This income is applied to BW N/C 4007) (Note LED lighting should positively impact expenditure). Nov 16 Reduction linked to usage

7031 Gas 2,075.00 £1,617.45 £457.553 Yr fixed price contract ends 20/1/16. Based upon current usage 20/8/13 - 25/9/14 = £1700 + £300 contingency

7032 Phone/Fax 780.00 £417.35 £362.65

Mainstream fixed price contract to Jan 2018. Based upon phone £20 p/m = £240 + superfast upgrade for JC & Office @ £31 p/m = £372 + £200 contingency. Nov 16 Reduction linked to usage

7033 Water/ Sewerage 720.00 £529.44 £190.56 Based upon March & Oct 2014 usage = £580 + 10%

7035 General Waste 1,920.00 £1,946.00 -£26.00New contract - 1100L general waste x 2 p/w (BW + MCO) + 1100L x 1 p/w 3 year fixed rate contract to 25/1/18 @ £128 p/m = £1536 + est 25% extra collections @ £384 = £1920

7036 Hygiene disposal 375.00 £319.89 £55.11PHS Group new contract - 4 sanitacts + 1 nappy bin with Eurobin (13 collections p/a ) ( (fixed to 14/9/2016) = £310 + £100 additionals = £410. Saniflow added May 15 @£76 p/a


Dec 15 - REDUCE BUDGET FROM £15,225 IN 2015/16 & MOVE £2500 TO PLANNED PROJECTS N/C 9036 - BW NEW BUILDING WORK FOR A NEW WORKSHOP. A1 annual contract fixed to 31/5/17 = £3365 + redecorate £1,000 + BS1 20 shutter contract 1/10/16 - 30/9/169 Fixed @ £60 p/a (approved 12/10/16) + shutter call outs & repairs est £500 + other general repairs estimate = £10,000 (based upon previous years figures & includes service & maintenance of moveable wall est £600). 21.7.16 Council approved £2K for radio storage see NC 9036. Feb 17 Finance - budget increased by £735 from N/C 7048 to £12,735

7042 Property vandalism 1,000.00 £0.00 £1,000.00 Nominal figure to cover repairs + insurance excesses etc

7043 Cleaning contractors 5,800.00 £5,367.22 £432.78 3 Yr cleaning contract ending 31/5/17 = £5294 + additionals = £500.

7046 Ground maintenance 4,400.00 £4,497.67 -£97.67

3 Yr Fixed price Contract Ambience £1847 p/a approved 15/2/16 (Contract ends 31/3/19) + est = £1900+ est £2000 for additionals. Feb 2017 Finance increased budget by £500 from N/C 6046

7048 Fire & Security 2,075.00 £971.46 £1,103.54

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls @ £978 p/a + annual fire service est £250 + annual maintenance Corps key hldg = £365 + 3% = £376 + fire & security upgradea, call outs + repairs etc est £1200 p/a. Feb 2017 budget reduced by £735 moved to N/C 7041

7049 Ad Hoc security 0.00 incorporated in N/C 7048 - Not in use

7050 Security call out 0.00 incorporated in N/C 7048 - Not in use

7065 Consultancy Fees 0.00 See N/C 5066 - Not in use

7073Other Gen Exps (eg keys/safety excludes clothing) 200.00 £152.87 £47.13 Nominal budget

7080 Misc 0.00 £0.00 £0.00

BROOK WAY SUB TOTAL 42,454.00 £34,854.31 £7,599.69 82.10%Baileys Court April 2017


Actual Expenditure

@ 31/3/17 (11/4/17)

Remaining Balance to Achieve Budget

DETAILS

24

BSTC – Finance Committee – 19 April 20178010 Rent/Service 0.00 £0.00 £0.00

8011 Rates 10,065.00 £10,064.25 £0.75 Rates £9984 + 3% for 2016/17. Nov 16 Reduction linked to usage

8012 Licenses 1,190.00 £857.35 £332.65 TV £150 + premises Licence est £180 + PPL = £200, MPL = £160 + PRS £400 + others £100 8025 Storage 0.00 £0.00 £0.00

8030 Electric 3,910.00 £2,339.36 £1,570.64

Fixed price contract ends 31/10/18. Based upon usage 5/8/14 - 28/7/15 = £4500 + £500 contingency (Note LED lighting should positively impact expenditure). Nov 16 Reduction linked to usage

8031 Gas 3,800.00 £4,045.10 -£245.10Fixed price contract ends 31/10/18. Based upon usage 5/8/14 - 30/7/15 = £3300 + £500 contingency

8032 Phone/Fax 780.00 £616.20 £163.80

Mainstream fixed price contract to Jan 2018. Based upon phone £20 p/m = £240 + superfast upgrade for JC & Office @ £31 p/m = £372 + £200 contingency. Nov 16 Reduction linked to usage

8033 Water/ Sewerage 2,550.00 £1,073.31 £1,476.69Based upon March & Oct 2014 usage = £1963 + 10% = £2160 + £1000 contingency for bowls irrigation etc. Nov 16 Reduction linked to usage

8035 General Waste 1,920.00 £1,524.00 £396.00New contract - 1100L general waste x 2 p/w + 1100L recycling x 1 p/w 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920

8036 Hygiene disposal 700.00 £565.72 £134.28

PHS fixed rate contract to 14/9/16 - 8 sanitacts + 1 nappy bin with Eurobin (26 collections p/a ) = £620 + estimated 10% increase = £685 p/a. Includes duty of Care. + 2 Flow saver = £156 p/a + other contingency £150 - INCREASED REQUIREMENTS FROM PRIOR YEARS. Nov 16 Reduction linked to usage


A1 annual contract fixed to 31/5/17 = £6,225 + decorate £1,000 + Sept Council approved BS1 for 23 shutter contract 1/10/13 - 30/9/16 fixed @ £453 p/a + shutter repairs est £1500 + other general repairs estimate = £11,000 (based upon previous years figures & includes service & maintenance of moveable wall est £600)) + re-carpet Apple and part of lounge @ £750. 31/7/16 - £1920 LED lights cost added to budget from N/C 3082 Green reserve.

8042 Property vandalism 1,000.00 £0.00 £1,000.00 Nominal figure to cover repairs + insurance excesses etc

8043 Cleaning contractors 6,300.00 £5,381.62 £918.38 3 Yr cleaning contract ending 31/5/17 = £5294 + additionals = £1000

8046 Ground maintenance 30,693.00 £30,413.30 £279.70

3 Yr fixed price contract Ambience £8754.28 p/a approved 10/2/16 (Contract ends 31/3/19 + inc 43 outfield cuts March - Oct annually) est = £9010 + Avon Sportsground bowls maintenance 3 yr contract ends 31/10/2016 = £4845 + 3% = £4991 +materials for bowls green £4,000 + BSCC Cricket club wicket maintenance for 43 weeks (Feb - Nov inclusive) @ 18 hrs p/w = 774 hrs @£8 p/h= £6192 (Replaces Avon Sportsground cricket wicket maintenance contract ends 16/4/16) + cricket green materials £4000 + additional grass pitch + other repairs est = £2,500.

8048 Fire & Security 3,100.00 £1,075.34 £2,024.66

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls = £955 + Corps annual key hldg fixed contract ends 1/4/15) = £365 + 3% = £376 + annual fire service est £250 + fire & security upgrades, call outs & repairs contingency est £1500

8049 Ad Hoc security 0.00 incorporated in N/C 8048 - Inactive

8050 Security call out 0.00 incorporated in N/C 8048 - Inactive

8065 Consultancy Fees 0.00 See N/C 5066 - Inactive

8066 Professional 0.00 See N/C 5066 - Inactive

8073Other Gen Exps (eg keys/safety excludes clothing) 400.00 £93.85 £306.15 Nominal Budget based upon current usage

8080 Misc 0.00 £0.00 £0.00

BAILEYS COURT SUB TOTAL 89,328.00 £73,794.45 £15,533.55 82.61%New Assets April 2017


Actual Expenditure

@ 31/3/17 (11/4/17)

Remaining Balance to Achieve Budget

DETAILS

25

BSTC – Finance Committee – 19 April 20179010 Postage equipment 0.00 £0.00 £0.00 9015 Computer Hardware - All sites 1,500.00 £591.00 £909.00 Nominal budget following 2014 windows upgrade to 20089019 Youth Equipment 550.00 £550.00 £0.00 See Youth codes N/C 5500. Scooters & BMX 30/4/16 moved from N/C 5500

9020 Playground Equipment 0.00 £0.00 £0.00

£960 wooden football wall to be adopted from FOJG once installed approvedby council 8.7.15 - reverses N/C 4002. Officially transferred 16/12/15 (Also see earmarked reserves N/C 3016 + donated items reversing N/C 4002)

9021 Bus shelters 0.00 £0.00 £0.00 See Reserves N/C 3019

9022 Street Furniture 3,500.00 £1,769.78 £1,730.22

Sept 2014 - council agreed maintaining £3.5 K budget for future years. July 15 Council approved £600 towards BW widening cycle path (remainder £1800 funded by New Homes Bonus grant see N/C 4014 received 2/2/16). Roll at year end

9024 Office furniture 400.00 £187.70 £212.30 Nominal Budget

9025 BS Jubilee Ctr Furniture 2,000.00 £347.18 £1,652.82 Nominal budget

9026 Brook Way Furniture 1,000.00 £0.00 £1,000.00 Nominal budget

9027 Baileys Court Furniture 2,000.00 £241.95 £1,758.05 Nominal Budget

9028 H & S Assets 1,000.00 £0.00 £1,000.00 Nominal Budget

9029 Office Equipment 1,000.00 £391.90 £608.10 Nominal budget

9030 BS Jubilee Ctr Equipment 7,750.00 £7,519.28 £230.72Nominal budget also covering sports equipment such as goal nets etc. 20/7/16 council agreed £5.5K for Verti-Drainer from reserves. 17.8.16 Finance increased Verti-drainer to £5750

9031 Brook Way Equipment 1,000.00 £37.49 £962.51 Nominal budget .

9032 Baileys Court Equipment 3,000.00 £1,825.53 £1,174.47 Nominal budget also covering sports equipment

9033Maintenance Worker + Street Cleanser - new equipment 1,500.00 £1,172.36 £327.64 Nominal budget

NEW ASSETS SUB TOTAL 26,200.00 £14,634.17 £11,565.83 55.86%

Planned Projects - showing major expenditure from earmarked reserves

April 2017 Finance -Prov

Year End

Actual Expenditure

@ 31/3/17 (11/4/17)

Remaining Balance to Achieve Budget DETAILS

9034 Office New Building Work 0.00 £0.00 £0.00

9035Savages Wood New Building & Other Works 0.00 £0.00 £0.00

9036 Brook Way New Building Work 3,463.48 £3,463.48 £0.00

Dec 2015 - 2015/16 £2.5K MOVED FROM N/C 7041 TO INSTALL NEW SHIPPING CONTAINER WORKSHOP. 21/7/16 - council approved £2K for radio storage shipping container + additionals taken from N/C7041. £50K for carpark + courts development approved 21/7/16 - see N/C 3014 - 23/1/17 £1463.48 tfrd from N/C 9036 to cover expenditure to date

9037 Baileys Court New Building Work 15,000.00 £12,600.78 £2,399.22Constuct new kitchen at BC. Council approved £12K @ Nov council but budget allows for £15K for additionals also approved Nov 16

9038 Village Green Development 0.00 £0.00 £0.00

9039 Skate Park 9,845.42 £10,083.12 -£237.70

See N/C 3081 - New skate park build. Oct 2013 LY&A approved £2,850 for geotechnical survey + £350 pre planning application for skatepark to N/C 9039. Aug 2014 LYA approved £5K for pre-tender work to N/C 9039 (switched) + site surveys to n/c 9039 (on hold). Oct 14 LYA approved £5K for tender process work + £1K for JNC documentation + Feb 15 Finance approved allocating unspent youth funds from N/C 5499 + 5500 to the contingency at year end. Budget funded from N/C 3081 at year end. Jan 2016 funds moved from N/C 3081 to cover current expenditure.July 2016 - £4937.97 + Aug 16 £362.03 + Jan 17 £7.80 tfrd from reserve N/C 3081 to cover expenditure to date. Nov 16 Tfr £2K from N/C 3081. 31/3/17 budget increased from N/C 3081 by £2537.62 to cover expenditure for build. Nov 16 Council approved spending up to £30K on shipping container development from N/C 3079- increased to £38K by March 2017 council - see N/C 3080.

26

BSTC – Finance Committee – 19 April 20179040 Office refurbishment/move - INACTIVE 0.00 INACTIVE

9041 JC Flood light upgrade to LED 4,990.00 £4,990.00 £0.00 JC Flood light LED upgrade from N/C 3082. agreed by council Nov 16

9046 Civic Regalia Refurbishment 0.00 £0.00 £0.00 See N/C 3013

9047 Acoustic Boarding 14,673.00 £14,673.00 £0.002016/17 - JC Woodland Suite = £3865 + 2017/18 - BC Elm room = £5403 + Oak Hall = £5405 from N/C 3012

9048 Britain In Bloom Competition 0.00 £0.00 £0.00 In earmarked reserves N/C3017

9049On line payment system inc install + licence 0.00 £0.00 £0.00 In earmarked reserves N/C3018

9050Projector/ flipchart & screen hire - NEW 181.25 £181.25 £0.00

See also Income N/C 4109 & surplus reserves N/C 3010. 23/1/17 Earmark 9 £181.25 tfrd from N/C 3081

9052 New Homes Bonus Funded Projects 0.00 £0.00 £0.00

9053Activity Centres sustainable energy project 0.00 £0.00 £0.00

In earmarked reserves N/C 3082 for all sites upgrades with LED lights & hand dryers - see also N/C 6041 / 7041 / 8041

9054 Replace Vehicle 0.00 £0.00 £0.00 See earmarked reserves N/C 3023

PLANNED PROJECTS SUB TOTAL 48,153.15 £45,991.63 £2,161.52 TOTAL BUDGETED EXPENDITURE (exc reserves) £1,001,250.91 £856,677.48 £144,573.43 85.56%

Earmarked Reserves April 2017


Actual Reserve

Remaining Balance to Achieve Budget Reserve notes

3008 New office retention etc 0.00 £0.00 £0.00

3009 New office build 0.00 £0.00 £0.00 3010 Projector/ flipchart & screen reserve 525.97 £525.97 £0.00 See also Income N/C 4109 & Exp N/C 9050. Jan 2017 £181.25 tfrd to N/C 9050

3011 Tree Survey - All sites 4,500.00 £4,500.00 £0.00Forward plan aims to achive a balance for a future survey and repairs over the next 5 years. 31.3.15 £1000 tfrd at year end. 31/3/17 £500 tfrd

3012 All sites Refurbishment Project 70,000.00 £70,000.00 £0.00

Oct 2014 approved JC heating @ £5160 to N/C 9035. Sept 14 Council approved giving this budget priority. 31/3/15 increased to £50K at year end. Nov 16 reduced to part fund BC Kitchen and JC/BC Ecoustic boards. 31/3/17 - £5000 tfrd

3013 Civic Regalia Reserve 0.00 £0.00 £0.00

Sept 2015 council approved investigating replacement Chain of Office and to retire & mount the previous chain. Current est = £4K. 20.1.16 - Council approved a reduction from £4K to £1010 after receiving alternative quotes - See N/C 9046. March 16 £1010 moved to N/C 9046

3014 BW Development Reserve 48,536.52 £48,536.52 £0.00

N/C 3085 moved from BW hardcourts but £25K ring-fenced for possible BW development agreed Jan 2014. April 2014 agreed additional £25K for possible development re public consultation. 21/7/16 council approved extending car park and grassing over hard court + picnic/recreational area development see N/C 9036. Jan 2016 - £1463.48 tfrd to N/C 9036

3015 All sites CCTV 4,000.00 £4,000.00 £0.00Reimburse reserve to upgrade CCTV at all sites over 5-6 years. 31/3/15 - increased to 33K at year end. 31/3/17 £500 tfrd

3016 Play area replacements 85,000.00 £85,000.00 £0.00

Based upon advice from H&S officer - a reserve has been established over a 6 year period to replace equipment based upon the following lines Foxborough gardens £30K + BW £30K + Paddock close £40K + BC £50K = £150K against N/C 9020. Reserve £5 -£10K p/a. 31/3/17 £1000 tfrd

3017 Britain In Bloom Competition 5,236.13 £5,236.13 £0.00 Reducing budget to N/C 9048

3018Booking system upgrade/on line Payment System inc install + licence 2,500.00 £2,500.00 £0.00 In business plan for future credit/debit card payment systems or booking upgrades

3019 Street Furniture Reserve 9,000.00 £9,000.00 £0.00Sept 2015 council approved establishing a street furniture reserve - see also N/C 9021 + 9022. 31/3/17 £2000 tfrd

3020 Ground Maintenance Equipment - 3,000.00 £3,000.00 £0.00 Approved by 2016 Strategic Planning - New reserve to be set against ground maintenance

27

BSTC – Finance Committee – 19 April 2017NEW new equipment/ repairs etc - see N/C 9030-9033

3021 Replace Office Printer 0.00 £0.00 £0.00 Copier purchased 2013

3022 Allotment provision 0.00 £0.00 £0.00

November Planning suggested initial reserve to cover legals linked to leasing.Sept 2012 Strategic planning reduced budget to £2K to cover solicitors fees & tfr the excess to N/C 3017. Sept 2015 £2K reserve moved to vehicle replacement reserve N/C 3023

3023 Vehicle Replacement 20,000.00 £20,000.00 £0.00

Reserve for future vehicle replacements. 31/3/15 - increases to £2k at year end. Sept council moved £2K from allotment reserve (N/C3022) to the vehicle replacement budget & advised to build up reserve over 5 years. 31/3/17 £13000 tfrd

3040 Computer Software Upgrading 0.00 £0.00 £0.00 Upgraded 20143064 Public Access Defibrillator 0.00 £0.00 £0.00 2 Purchased Jan 20143065 Baileys Court restructure c/fwd 0.00 £0.00 £0.00 3070 Jubilee Green Development 0.00 £0.00 £0.00 3071 Disability Discrimination 0.00 INACTIVE

3079 Youth Provison (unallocated) 68,769.66 £68,769.66 £0.00

Introduced June 2012 with year end youth budget rolled at 2013/14 year end + SGC funding of £2739.85 see N/C 4001= £49,491.31- £17,925.46 used to part fund participation worker from 2013/14-onwards. ANY YEAR END UNSPENT BUDGET FROM N/C 5499 -5500 WILL BE ADDED TO THIS RESERVE - £7975 moved from N/C 5499 + £30081.85 from N/C 5500 at 2015/16 year end and adjusted. 31/3/17 - £748.76 tfrd to N/C 3081 to cover skatepark build & £38K tfrd to N/C 3080 for new shipping containers. 31/3/17 Unspent youth budgets - £7225 tfrd from N/C 5499 + £31,643.42 from N/C 5500.

3080 Skate Park - Additional Containers 38,000.00 £38,000.00 £0.00

Nov 16 Council approved spending up to £30K on shipping container development from N/C 3079- increased to £38K by March 2017 council - see N/C 9039. 31.3.17 £38K tfrd from N/C 3079

3081Skate Park Original build reserve + future maintenance 4,000.00 £4,000.00 £0.00

See N/C 9039 - New skate park build. Oct 2013 LY&A approved £2,850 for geotechnical survey + £350 pre planning application for skatepark to N/C 9039. Aug 2014 LYA approved £5K for pre-tender work to N/C 9039 (switched) + site surveys to n/c 9039 (on hold). Oct 14 LYA approved £5K for tender process work + £1K for JNC documentation + Feb 15 Finance approved allocating unspent youth funds from N/C 5499 + 5500 to the contingency at year end. £9777 MOVED FROM N/C 5499 + £30,616 MOVED FROM N/C 5500. Jan 16 £10,257 + March 16 £33,583 + £32456.34 moved to N/C 9039 to cover payments to date. July 16 £4937.97 moved to N/C 9039 to cover expenditure to date. Aug 2016 £362.03 + Jan 2017 £7.80 moved to N/C 9039 Aug 2016. 31/3/17 - £748.76 tfrd from N/C 3079 to cover skatepark build & £2537.62 moved to N/C 9039 to cover skatepark build cost

3082 Green Resources for all Sites 10,620.00 £10,620.00 £0.00

Rolled from 2010/11. Sept 2012 strategic planning changed name from solar panels to Green Resources and retain budget at £25,086.Oct 2014 council moved £1310 to N/c 8041 re BC LED lights and approved future LED & hand dryer costs for all sites to be used. Dec 2014 £2920 tfrd to various N/C re hand dryers & LED lights. Feb 14 tfr £690 to N/C 8041 re LED + £240 to N/C 9027 re dryers. £31/3/15 - £930 tfrd at year end. £498 to N/C 5041, £1462 to N/C 6041, £1920 to N/C 8041 = £3880 re LED lights + Infrared taps. Nov 16 agreed reduction as funding JC floodlights N/C 9041

3083 Staffing 0.00 £0.00 £0.00 3084 Office Relocation 0.00 Completed June 2012 - To delete

3085 Brook Way hard court/carpark 0.00 £0.00 £0.00£11K moved from N/C 3086 for carpark & budget increased for hardcourt into carpark conversion in 2013/14 7 then moved to N/C 3012 for sites refurbishment for 2014/15 onwards

3086 JC Hardcourt repaint surface 8,500.00 £8,500.00 £0.00

Resurface + paint JC hard courts cost £10,600 in 2007 may need to be implemented in next 5 years. Aim to reserve £12K within this period. Sept 2012 Strategic Planning - retain £35K budget & consider increasing at 2012/13 year end.Dec 2012 Finance approved £12K for JC & £11K for BW hardcourt resurface + paint. 31/3/17 £3500 tfrd out to better reflect future cost.

3087 Election reserve 18,000.00 £18,000.00 £0.00

Reserve increase £5K p/a to cover future election costs see also N/C 5086 where £5k p/a is held for potential bi-elections. 31/3/17 £8500 tfrd to cover bulk of future election in readiness for any eventualities before May 2019.

28


3089

Future Budget Reserve to fund future budgets as per forward plan or for other expenditures 410,000.00 £410,000.00 £0.00

Introduced at April 2015 Finance. 31/3/16 budget adjusted at 2015/16 year end & forward plan adjusted 13/4/16. 21/7/16 Council -£5.5K moved to 9030 to pur verti drainer for JC and payback from year end surplus. Increased to £5750 by Aug 16 Finance. Oct Finance approved £1610 to N/C 5037 to cover email migration. 31/3/17 £124,720 tfrd in to fund next 5 year forward plan

3090 Contingent reserve 250,000.00 £250,000.00 £0.00Contingent reserve required under audit & financial regulations to be at least 3 months worth of expenditure.

NEW RESERVE SUB TOTAL £1,060,188.28 £1,060,188.28 £0.00 100.00%TOTAL BUDGETED EXPENDITURE (inc reserves) £2,061,439.19 £1,916,865.76 £144,573.43

29

Documents

BRADLEY STOKE TOWN COUNCIL · Web viewBC - Alarm repairs following call out 84.00 16.80 100.80 06/04/2017 3897 Office - New internal CCTV for reception area 305.06 61.01 366.07 Account