BPJ410 StudyGuide 2014

School of Engineering

Department of Industrial and Systems Engineering

Project 410

BPJ 410 / 2014

Updated by:

Jozine Botha Date of last revision:

December 2013

BPJ 410 Study Manual January 2014 2

TABLE OF CONTENTS

1. Introduction ..........................................................................................3 2. Module coordination ............................................................................3

2.1 Coordinators ......................................................................................................... 3 2.2 Project leaders ...................................................................................................... 4

3. Critical learning outcomes ...................................................................4 4. Phases and deliverables .......................................................................6

4.1 Pre-preparation phase: Title, industry sponsor and leader selection .................... 6 4.1.1 Guidance in selecting a project ......................................................................... 6 4.1.2 Project topic responsibility ............................................................................... 7 4.1.3 Deliverable ........................................................................................................ 7 4.1.4 Document format .............................................................................................. 7 4.2 Phase 1: Project planning (project proposal)........................................................ 7 4.2.1 Guidance ........................................................................................................... 7 4.2.2 Deliverable ........................................................................................................ 8 4.2.3 Assessment criteria guidance ............................................................................ 8 4.3 Phase 2: Problem investigation, literature review (preliminary project report) . 10 4.3.1 Guidance ......................................................................................................... 10 4.3.2 Deliverable ...................................................................................................... 11 4.3.3 Assessment criteria guidance .......................................................................... 11 4.3.4 Intellectual property ownership of project report ........................................... 13 4.4 Phase 3: Oral presentation .................................................................................. 13 4.4.1 Guidance ......................................................................................................... 13

5. Assessment of Project 410 (BPJ 410) ................................................ 13 6. General / additional information ....................................................... 14

6.1 Plagiarism ........................................................................................................... 14 6.2 Professional conduct .......................................................................................... 14


1. Introduction

As part of the pre-requisites for the bachelors degree in Industrial Engineering, students in their final year of study are required to complete an engineering project in which fundamental industrial engineering knowledge and skills are applied. The project provides an opportunity for the student to demonstrate competency in applying the general problem solving process (scope the problem; generate a solution; test the solution) as required by multiple ECSA exit-level outcomes. Project completion is addressed sequentially in BPJ410 and BPJ420. Combined, the two modules consist of several phases as described in the table below. Note the related study guides, the required deliverables and the grades per deliverable.

Table 1: Overview of BPJ410 and BPJ420 Module Phase Deliverable Due date Grade BPJ410 0 Project Topic Selection 3 March 2014,

12h00

1 Project Proposal 7 April 2014 30% 2 Preliminary Project Report 19 May 2014 50% 3 Oral Presentation 26 29 May

2014 20%

TOTAL for BPJ410 100%

BPJ420 1 Interim Project Report Consult BPJ420 study guide 2 Final Project Report

3 Poster 4 Oral Presentation

This study manual provides relevant information that students/lecturers may need to execute Project BPJ410. Students and lecturers are requested to consult the study manual on a regular basis to ensure that they know what is expected of them. Students and lecturers are also advised to consult the study guide for BPJ420 before commencing with the projects. All information contained in the manual, as well as information on assessment criteria, allocations and schedules appear in the ClickUP portal for undergraduate Industrial Engineering students. This is accessible via the student online services (www.up.ac.za).

2. Module coordination

2.1 Coordinators The module coordinators are responsible for coordination activities and scheduling of ad hoc presentation sessions for general guidance on conducting the final year project. Students are advised to visit the BPJ 410 ClickUP Module on a regular basis regarding additional contact sessions, deliverable deadlines and assessment results. Module coordinators may be consulted by appointment only.


Name Room No Telephone No

Consulting Hours

Mrs J. Botha Eng II, 3-21 420-5168 Thursdays 10:30 13:30 Mrs W. Bean Eng II, 3-18 420-6706 Wednesday 10:30 13:30

2.2 Project leaders Project leaders will be allocated to project students at the start of the semester. Allocation will only take place once students have selected a project topic (see section 3).

Once students have been allocated to project leaders, students will be responsible to schedule and attend meetings with their project leader as and when required. The purpose of the meetings should be to discuss project progress, highlight areas of concern and obtain input from the project leader to ensure that the project progresses according to the project plan.

3. Critical learning outcomes A number of ECSA exit-level outcomes are addressed in the final-year project modules (BPJ 410 and BPJ 420). Students must ensure that the selection and execution of the project demonstrate compliance to the required outcomes as described below: ECSA exit-level outcomes 4 and 9 are required to pass BPJ 410. ECSA exit-level outcomes 1 and 3 are required to pass BPJ 420. Other ECSA exit-level outcomes are partially addressed.

ECSA 1: Problem solving (ECSA exit-level outcome) Students only achieve this outcome once they complete their project, demonstrating that they have solved the engineering problem, using a systematic problem solving method including:

Analyse and define the problem and criteria for an acceptable solution. Identify necessary information and applicable engineering and other knowledge and

skills.

Generate and formulate possible approaches to the solution of the problem. Model and analyse possible solution(s). Evaluate possible solutions and select the best solution. Formulate and present the solution in a report and oral presentation. ECSA 2: Application of scientific and engineering knowledge (partially addressed)


Students apply knowledge of mathematics, basic science and engineering sciences from first principles to solve project-related problems. ECSA 3: Engineering design (ECSA exit-level outcome) As part of their final year project students are required to demonstrate competence to perform creative, procedural and non-procedural design and synthesis of components, systems, engineering works, products or processes in the following way: Plan and manage the design process, develop supplementary methods, tools and or

techniques that can assist them with a design/solution. Acquire and evaluate the requisite knowledge, information and resources: apply the

correct principles, evaluate and use design tools.

Perform design tasks including analysis, quantitative modelling and optimisation. Evaluate alternatives and preferred solution: exercise judgement, test

implementability and perform techno-economic analysis. Communicate the design logic and information ECSA 4: Investigations, experiments and data analysis (ECSA exit-level outcome) As part of their final year project students are required to understand a project environment and gather/document all information and data to be used in development of a design/solution for the identified problem. They have to: Investigate and represent the problem and problem environment. Analyse existing literature that can assist in design and/or problem solving. Analyse data gathered during problem investigation. ECSA 5: Engineering methods, skills, tools, information technology (partially addressed) As part of their final year project students are required to: Identify available industrial engineering methods, tools and/or techniques that can

be used in design and/or problem solving. Select the most appropriate method(s), tool(s) and/or technique(s) for

design/problem solving. Develop supplementary methods, tools and or techniques that can assist them with a

design/solution. ECSA 6: Professional and technical communication (This is partially addressed) As part of their final year project students are required to: Document their results in a scientific, professional and appropriate style. Present their results orally. Students are assessed based on the following questions:

Is the attention of the audience captured and kept? Does the explanation and pace of the presentation fit the audience's capacity? Is the presenter's speech clear? Is the posture approachable? Is the use of language consistent and acceptable?


ECSA 7: Impact of engineering activity (This is partially addressed) Students need take cognisance of the impact of the engineering design on the socio-technical context where the solution will be implemented. ECSA 8: Individual, team, multidisciplinary working (partially addressed) Students are required to complete their final year project individually. ECSA 9: Independent learning ability (ECSA exit-level outcome) As part of the final year project students need to demonstrate independent learning during all phases of the project, but specifically during problem investigation and literature analysis.

4. Phases and deliverables

4.1 Pre-preparation phase: Title, industry sponsor and leader selection The student should have chosen a project topic in alliance with an industry sponsor or lecturer, and have suggested a project leader by the second week of the first semester. 4.1.1 Guidance in selecting a project Project topic session

Existing project topics are made available in November of the previous year and students are welcome to consult the notice boards and the Industrial Engineering website (http://ie.up.ac.za/, "Industry Collaboration") for these project topics. The following guidelines apply:

1. The students may select their own topics, available from industry. An appropriate topic should demonstrate application of industrial engineering methods, techniques, tools and skills. Note that the industry sponsor should approve of the study undertaken by the student and the implications regarding intellectual property, by signing a project sponsorship form. Industry guidelines are available on http://ie.up.ac.za/ ("Industry Collaboration"). Note that some industry sponsors also require an application process to conduct a final-year project.

2. Alternatively, a student may consult lecturers at the department for available research-related project topics. Research-related projects may also require an application process.

Project briefing session During the first week of the first semester, a project briefing session will be held to inform the students of final year project expectations. Industry /lecturers may also present projects/topics that are still available.


4.1.2 Project topic responsibility It is the responsibility of the student to acquire a suitable topic/subject and an industrial sponsor for his/her project. Lecturers and/or industry sponsors may provide potential topics for projects, but students should seek their own project topic/subject and not rely on the option of being offered a topic by a lecturer/industry sponsor.

The students are offered the freedom of defining their own project topic. It is recommended that students study posters and project documents submitted by students from previous years so that they may acquaint themselves with the layout and appearance of final deliverables. Copies of the documents are available in electronic format on UP Space. Hard copies may also be borrowed from Mrs Anne-Marie van Heerden [Eng II: 3-10]. The students may also use this archive to gather information for their literature study.

4.1.3 Deliverable The project topic selection phase is deemed to be completed when a one-page Final Year Project Definition has been submitted through ClickUP. The following information will be required:

1. Project Title 2. Company and Sponsors details 3. Background and Rationale 4. Project Scope 5. Mentorship 6. Students details

4.1.4 Document format The following format can be used as a guideline for all documents: 1. Normal Font = 12pt Times New Roman OR 11pt Arial 2. Top and bottom borders = 3.17cm 3. Left and right borders = 2.54cm 4. Spacing = 1 5. Table and figure headings: 10pt Times New Roman BOLD OR 10pt Arial BOLD top left hand side of the table / figure. 6. Page number footer = 1.27 from bottom (centre of page)

This format is however not compulsory and the student may use his/her own format provided the document is presented in a professional way.

4.2 Phase 1: Project planning (project proposal) 4.2.1 Guidance During the first month following the project title selection (see ClickUP for submission date) the student should develop a comprehensive project plan and submit a project proposal. Thorough project planning is essential for successful execution of an


engineering project. The demarcated problem statement, the terms of reference as well as the environment in which it will be done, should be clearly highlighted in the document.

The use of sketches, photos and diagrams usually makes it easy for outsiders to understand the problem. The scope of the work, as well as a clear roadmap of what is to be accomplished during the following 4/5 months is essential. Emphasis of evaluation falls on the planning of the project and the structure into which the work is broken down. At this stage it might be advisable to establish a skeleton framework/structure of headings that must be addressed. Sometimes the scope of a project is too large or is not industrial engineering related.

4.2.2 Deliverable Phase 1 is deemed to be completed when the Project Proposal has been submitted. The structure of the project proposal should be established in consultation with the allocated lecturer, but the following structure/framework can be used as a guideline:

Structure

Title Page (1 Page) Anti-Plagiarism Page Executive Summary (1 Page) Table of Contents (1 Page) List of Figures and List of Tables (1 Page) 1. Introduction & Background 2. Problem Statement / Need Requirement 3. Project Aim / Rationale 4. Project Approach, Scope & Deliverables 5. Project Plan Activities, Tasks, Deliverables Resources Constraints Budget (this can be placed in Appendices)

6. Conclusion 7. Appendices

Appendix A: Gantt Chart Appendix B: Signed Industry Sponsorship Form

Page limit: 8 to 14 pages [excluding table of contents and references]

4.2.3 Assessment criteria guidance Evaluators will be using the following criteria to evaluate the proposal. The criteria are primarily linked to ECSA 4 exit-level outcome.


Is it clear what the project is about based on the background and introduction provided? Background to the problem / enterprise (where?). Relevant theoretical context provided for stating the problem? Relevant product / process context provided for stating the problem? Relevant enterprise / product metrics provided for stating the problem (how many?). Metrics are required to provide an indication of project scope. Metrics that could be used: throughput, number of employees, number of customers, size of department, number of workstations etc.

Has the problem(s)/directive(s)/opportunity(s)/need requirement(s) been identified and formulated?

Problem Statement / Need Requirement. What is the he problem(s) / directive(s) / opportunity(s) / need(s) that you are going to address?

Is the project properly motivated? Project Aim / Rationale. Why is this a problem/directive/opportunity/need? Why does this problem need attention? Is this a real problem?

Is the project approach (activities, tasks, IE techniques) and scope (suggested solution components/deliverables) clearly formulated?

Is it clear what will be delivered/accomplished as a result of this project? Include the deliverables for BPJ 410/BPJ 420. You need to provide a suggested solution for solving the problem. The suggested solution may still be altered during the execution of the project.

Is the project plan (including a work breakdown structure) sufficient to achieve the deliverables?

When are you planning to do the required activities AND when are you planning to achieve the deliverables? Are these realistic given constraints?

Is the scope sufficient for a Final Year Project and is it relevant to the field of Industrial Engineering?

Sufficient metrics provided to assess the scope? How relevant are the selected IE mechanisms for solving the problem?

Is the document written in a scientific, professional and appropriate style? Executive summary and Conclusion up to standard? Executive summary:

Introductory paragraph the aim of the document within the context of your project.

Body / content part summarising the content of the document. Concluding paragraph did you reach the aim set for this document?

Harvard reference method to reference literature sources. Dont use wikipedia! May use this for your own understanding, but not to be included in an academic work. Refrain from using one-sentence paragraphs. Logical flow in document - use linking paragraphs between different document sections to maintain flow. Write in third person.

The Project Proposal (Phase One) due date will be published on ClickUP.


4.3 Phase 2: Problem investigation, literature review (preliminary project report)

4.3.1 Guidance The preliminary project report should resemble the final BPJ420 project report as far as possible. Although technical refinements may still be made, the structure and content of the final project report should be presented. Students should consult with their project leader in advance and obtain feedback in time.

Phase guidelines:

1. Conduct a detailed analysis of existing literature that can assist in the design and/or problem solving. Collect data from interviews and personal observations.

2. Select the most appropriate IE mechanisms (method/s, tool(s) and/or technique/s) for design / problem solving. Indicate how one employs the IE mechanisms in developing the design/solution to obtain potential savings, advantages, improvements, etc. If necessary, develop supplementary IE mechanisms that can assist with the design/solution.

3. Analyse the project environment and gather/document all information and data to be used in development of the design/solution. Indicate how to employ the information and data in developing the design/solution.

4. Apply appropriate IE mechanisms in the problem solving approach. 5. Validate analysis results. 6. Document the results of Phase 2 in a Preliminary Project Report that constitutes a

draft version of all the chapters of the Final Project Report to be submitted on completion of Project 420.

Using resources from the academic information service The Academic Information Service [AIS] specialist will demonstrate the resources of the AIS and inform how to acquire information. The necessary passwords will be supplied.

Harvard referencing style References to listed sources should be done according to the Harvard method. Different authorities give variations in punctuation and format when describing the Harvard System. Whatever punctuation/format you decide to use, it is important to remain consistent.

Variation examples...

Author Date Title Publisher Place of publication Elvin, Ian 1993, Sport and physical recreation Longman, Harlow, Essex. Elvin,I. 1993 Sport and physical recreation, Longman: Harlow, Essex Elvin, I. 1993 Sport and physical recreation, Longman, Harlow, Essex

Also consult: http://0-www.lib.monash.edu.au.innopac.up.ac.za/tutorials/citing/harvard.html.


Consult Guidelines for the preparation of written assignments [www.up.ac.za/asservices/ais/nse/bedryfs.htm].

4.3.2 Deliverable Phase 2 is deemed to be completed when a Preliminary Project Report has been submitted. The structure of the report should be established in consultation with the allocated lecturer, but the following structure/framework can be used as a guideline:

Structure: Title Page (template is available on ClickUp) Anti-Plagiarism Page Executive Summary (1 Page): This summary to briefly convey information on the project investigation, the research or investigation methodology and finally the achievements, improvements, savings (in monetary values where possible), etc. Table of Contents (1 Page) List of Figures and List of Tables (1 Page) 1. Introduction & Background 2. Project Aim / Rationale 3. Project Approach, Scope & Deliverables 4. Literature Review & Problem Investigation (library, internet, interviews and

personal observations) including presentation of appropriate IE mechanisms (method(s), tool(s) and/or techniques). Based on the nature of your project, you may have to present the Problem Investigation as a separate chapter.

5. [Development of supplementary mechanisms (methods, tools and/or techniques where applicable)]

6. [Data analysis where applicable] 7. Conceptual Design 8. Conclusion 9. References using the Harvard method, information regarding this method is

available on ClickUP 10. Appendices where relevant

Page limit: 30 pages [excluding table of contents and references]

4.3.3 Assessment criteria guidance

Evaluators will be using the following criteria to evaluate the proposal. The criteria are primarily linked to ECSA 4 and ECSA 9 exit-level outcomes.

Is the project properly motivated and has the problem/directive/opportunity been identified and formulated?


See guidance for project proposal for the first three sections of the report (answering the questions where, what and why).

Does the investigation of the project environment and the literature review assist in understanding the problem context, solution requirements AND the development of the design/solution?

Learning from literature of how one could possibly solve the problem at hand. Find best practices applicable to your problem area. What IE mechanisms (methods, tools, skills, and techniques) are used by other similar enterprises are they applicable to your problem area? How did other similar enterprises solve similar problems (using literature case studies)? Were they successful? Why / why not? Could you use a similar approach in solving your problem(s)? A quality literature review includes relevant and recent references from academic articles and books.

The problem investigation may include an AS-IS analysis of current processes, highlighting problematic processes. You may need to investigate the systemic components of the problem. You may need to create the context (macro business processes) and zoom in on the processes under concern. Consider using data gathering (and analyses) on current process measures to highlight the severity of the problem, deriving improvement objectives. You may need to re-define the project deliverables. Have you demarcated the required solution in terms of interfaces with other processes / departments / information systems?

NOTE: information should not be included in your report if you cannot explain how the information will contribute to the definition of the problem or solving the problem.

Have the appropriate IE mechanisms (methods, skills, tools and techniques) been considered in the review?

Also consider the set of methods / tools / skills / techniques currently used by the enterprise. Why should these be used / not used?

Does the preliminary design indicate that the problem / project aim will be addressed appropriately?

Discuss the reasons for selecting certain mechanisms in the light of your literature study and environmental analysis. Discuss how you will use the mechanisms to assist in solving the problem. Apply the mechanisms in developing logical designs for your solution. NOTE: your problem solution may differ from your original suggestion (during the proposal phase). You need to update your own project plans, and manage your own time. Project plans will NOT be assessed again.

Is the scope sufficient for a Final Year Project and is it relevant to the field of Industrial Engineering?


See guidance for project proposal.

Is the document written in a scientific and professional style? See guidance for project proposal.

Due date The Preliminary Project Report (Phase Two) due date will be published on ClickUP.

4.3.4 Intellectual property ownership of project report The University of Pretoria has the sole Intellectual Ownership of all the Project documents. Publication of documents from previous years have been published electronically.

It is your responsibility to establish whether your document may be published. If not then it is suggested that you do the following:

Make use of a fictitious name representing the Company, eg., ABC, XYZ. Withhold or code important data

A form can be obtained from the Department to assist you with this matter.

4.4 Phase 3: Oral presentation 4.4.1 Guidance Students have to present the preliminary project report to an audience consisting of an examination panel and a selection of fellow students. The presentation consists of a 15-18 minutes presentation with 2-5 minutes of answering questions that may be raised. Students may use Powerpoint or a similar presentation resource.

5. Assessment of Project 410 (BPJ 410) A student requires a semester mark of 40% or more for BPJ 410 for examination-allowance. Thus, if a student has a semester mark of less than 40%, he/she will not be allowed to participate in the examination process and will fail BPJ 410.

Marks are calculated as follows: No Deliverable % of Final Mark 1 Project Proposal (this also constitutes the

semester mark) 30%

2 Preliminary Project Report * 50% 3 Project Presentation 20% TOTAL 100%

*NOTE: External examiners will only be involved to examine the preliminary project report and not involved during project presentation. In order to pass the module a student must obtain a final mark of at least 50%.


If a student does not pass BPJ 410, he/she will not be allowed to participate in BPJ 420.

Late submissions: Late submission of reports will be penalised by 5% if submitted within 24 hours later than the submission date/time and 10% if submitted within 24 to 48 hours later than the submission date/time. A student will otherwise receive a zero for the submission.

Assessment frameworks All assessment frameworks will be published on ClickUP.

6. General / additional information 6.1 Plagiarism Please Note: Plagiarism of any type will not be tolerated in Project BPJ410. Please refer to the Plagiarism Policy Document of the University of Pretoria (available online at: http://web.up.ac.za/default.asp?ipkCategoryID=11297&subid=11297). This policy document must be studied by all the students and students must adhere to this policy document at all times.

6.2 Professional conduct and ethical clearance Students are expected to conduct themselves professionally in dealings with sponsors and personnel. It is the responsibility of the student to determine whether he/she needs ethical clearance for their specific project. All research studies (undergraduate, postgraduate or studies by personnel) that involve humans or animals require clearance by the EBIT Faculty Ethics Committee. These include studies in which human participants are informants (i.e. surveys, questionnaires, interviews). Guidelines on ethical clearance are available from the Research Ethics webpage of the Faculty (http://web.up.ac.za/default.asp?ipkCategoryID=4294&subid=4294&ipklookid=7).

Documents

BPJ410 StudyGuide 2014