BOULDER COUNTY HOUSING AUTHORITY

BOULDER COUNTY HOUSING AUTHORITY REQUEST FOR PROPOSAL

LAWN CARE, LANDSCAPING AND SPRINKLER/IRRIGATION

MAINTENANCE & SNOW REMOVAL SERVICES

FOR BOULDER COUNTY HOUSING AUTHORITY (BCHA)

RENTAL PROPERTIES

RFP #6848-18

SUBMITTAL DUE:

May 11, 2018

2:00 P.M.

HOSTED BY:

BOULDER COUNTY PURCHASING

1325 Pearl Street

Boulder, CO 80302

[email protected]

303-441-3525

mailto:[email protected]

REQUEST FOR PROPOSAL

Boulder County Housing Authority (BCHA) was established in 1975 to promote and provide

quality, affordable housing for lower-income families, older adults and individuals with

disabilities. BCHA currently operates over 800 units of housing in Boulder County.

BCHA is seeking qualified vendors to provide lawn care, landscaping, and sprinkler/irrigation

maintenance and snow removal services at BCHA owned and managed rental properties

throughout Boulder County as outlined in the scope of work specifications. Properties are listed

in Attachments A and B. Contractors do not have to respond to all properties listed and can bid

on specific properties and services as desired.

The purpose of this solicitation is to award contracts to one or more contractors who can offer

the required services as needed. The initial contract shall be for one year, with the potential to

renew the contract for up to four additional one year periods.

Specifications and a sample contract are attached.

Written Inquiries

All inquiries regarding this RFP shall be submitted via email to the Boulder County Purchasing

Office at [email protected] on or before 2:00 p.m. May 2, 2018. A response from

the County to all inquiries shall be posted and sent via email no later than May 4, 2018.

Submittal Instructions

Submittals are due at the Administrative Services Information Desk or the email box

(preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time

on May 11, 2018.

Your response can be submitted in the following ways. Please note that email responses

to this solicitation are preferred, but are limited to a maximum of 25MB capacity. NO

ZIP FILES ALLOWED. Electronic Submittals must be received in the email box listed

below. Submittals sent to any other box will NOT be forwarded or accepted. This email

box is only accessed on the due date of your questions or proposals. Please use the

Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the

proposer to ensure their documents are received before the deadline specified above.

Boulder County does not accept responsibility under any circumstance for delayed or

failed email or mailed submittals.

Email [email protected]; identified as RFP # 6848-18 in the subject

line.

-OR-



US Mail One (1) unbound copy of your submittal, printed double-sided, 11 point, on at

least 50% post-consumer, recycled paper must be submitted in a sealed envelope,

clearly marked as RFP # 6848-18, to the Administrative Services Information

Desk located at 1325 Pearl Street, Boulder, CO 80302.

All RFPs must be received and time and date recorded by authorized county staff by the above

due date and time. Sole responsibility rests with the Offeror to see that their RFP response is

received on time at the stated location(s). Any responses received after due date and time will

be returned to the offeror.

The Boulder County Housing Authority Board reserves the right to reject any and all

responses, to waive any informalities or irregularities therein, and to accept the proposal that,

in the opinion of the Board, is in the best interest of the Board, the Housing Authority, and of

the County of Boulder, State of Colorado.

Americans with Disabilities Act (ADA): If you need special services provided for under the

Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office

at (303) 441-3525 at least 48 hours before the scheduled event.

TERMS AND CONDITIONS

1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and all instructions.

Failure to do so will be at the bidder’s risk.

2. Each bidder shall furnish the information required in the Request for Proposals.

3. The Contract/Purchase Order will be awarded to that responsible bidder whose submittal, conforming to the

Request for Proposals, will be most advantageous to the County of Boulder, price and other factors

considered.

4. The County of Boulder reserves the right to reject any or all proposals and to waive informalities and minor

irregularities in bids received, and to accept any portion of or all items proposed if deemed in the best interest

of the County of Boulder to do so.

5. No submittal shall be withdrawn for a period of thirty (30) days subsequent to the opening of bids without the

consent of the County Purchasing Agent or delegated representative.

6. A signed purchase order or contract furnished to the successful bidder results in a binding contract without

further action by either party.

7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of proposers to insure

that the proposal arrives at the Administrative Services Front Desk or appropriate email box prior to the time

indicated in the “Request for Proposals.”

8. The proposed price shall be exclusive of any Federal or State taxes from which the County of Boulder is

exempt by law.

9. Any interpretation, correction or change of the RFP documents will be made by Addendum. Interpretations,

corrections and changes of the RFP documents made in any other manner will not be binding, and proposer

shall not rely upon such interpretations, corrections and changes. The County’s Representative will not be

responsible for oral clarification.

10. Confidential/Proprietary Information: Proposals submitted in response to this “Request for Proposals” and

any resulting contract are subject to the provisions of the Colorado Public (Open) Records Act, 24-72-201

et.seq., C.R.S., as amended. Any restrictions on the use or inspection of material contained within the

proposal and any resulting contract shall be clearly stated in the proposal itself. Confidential/proprietary

information must be readily identified, marked and separated/packaged from the rest of the proposal. Co-

mingling of confidential/proprietary and other information is NOT acceptable. Neither a proposal, in

its entirety, nor bid price information will be considered confidential/proprietary. Any information

that will be included in any resulting contract cannot be considered confidential.

11. Boulder County promotes the purchase/leasing of energy efficient, materials efficient and reduced toxic level

products where availability, quality and budget constraints allow. Bidders are expected whenever possible to

provide products that earn the ENERGY STAR and meet the ENERGY STAR specifications for energy

efficiency with power management features enabled. Bidders are encouraged to offer products and equipment

with post-consumer recycled-content materials. Products should be packaged and delivered with a minimum

amount of recycled packaging that adequately protects the product, but is not excessive.

12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in which a bid is

received from a non-resident bidder who is from a state that provides a percentage bidding preference, a

comparable percentage disadvantage shall be applied to the bid of that bidder. Bidders may obtain additional

information from the Department of Personnel’s website: http://www.colorado.gov/dpa/.

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SPECIFICATIONS

RFP # 6848-18

LAWN CARE, LANDSCAPING, SPRINKLER/IRRIGATION MAINTENANCE &

SNOW REMOVAL SERVICES

INSURANCE REQUIREMENTS

General Liability

(Including Herbicide/

Pesticide Liability) $1,000,000 Each Occurrence

$2,000,000 General Aggregate

$2,000,000 Products Completed Operations Aggregate

3 years Products/Completed Operations

Additional Insured (see language below)

Automobile Liability $1,000,000 Each Accident

*Including Hired & Non-Owned Auto

Worker’s Compensation and Employer’s Liability

Statutory limits

Additional Insured Language: Housing Authority of the County of Boulder, Colorado, a public body, corporate and politic; County

of Boulder, State of Colorado, a body corporate and politic; State of Colorado, it’s agencies,

institutions, organizations, officers, agents, employees, and volunteers. Aspinwall, LLC, a Colorado

limited liability company; Josephine Commons, LLC, a Colorado limited liability company; MFPH

Acquisitions, LLC, a Colorado limited liability company; and Kestrel I, LLC, a Colorado limited

liability company, are named as Additional Insured.

Certificate Holder:

Boulder County Housing Authority

Attn: HHS Contract Manager

PO Box 471

Boulder, CO 80306

[email protected]

Note that the above insurance amounts are the minimum required for this project. Proof of

current insurance must be provided with your proposal in the form of a sample certificate

or your proposal will be deemed non-responsive. If you require a waiver of insurance

requirements (e.g. Workers’ Compensation and sole proprietorships) you may request one in

your response with an explanation.

New certificates will be requested if the contract process takes more than 30 days after an award.


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W-9 REQUIREMENT

Provide a copy of your business’s W-9 with your proposal.

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SCOPE OF WORK

RFP # 6848-18

LAWN CARE, LANDSCAPING, SPRINKLER/IRRIGATION MAINTENANCE &


Scope of Work for Lawn Care, Landscaping, Sprinkler/Irrigation

Maintenance and Snow Removal Services

I. Contractor Requirements

A. The Contractor shall have a minimum five (5) years’ experience providing landscaping

services of native plants, trees, scrubs, etc. indigenous to Colorado.

II. Invoice Details

A. Contractor invoices shall include the type of service provided, date of service, site

location, breakdown of costs by labor quantity, labor rate, materials quantity and

materials unit price. Separate invoices should be provided for each site location.

III. Scope of Work

The Scope of Work outlined below will be applicable to and an explicit part of any contract

awarded as a result of this RFP.

A. LANDSCAPE MAINTENANCE SPECIFICATIONS

1. Upon selection of a Contractor(s), discussions will be made about the specific

requirements per site.

2. Contractor shall provide regular, weekly landscaping maintenance services as

outlined herein.

3. Contractor shall examine the landscape on a weekly basis (winter schedule bi-

weekly) to identify any problems or potential problems with the landscape.

4. Contractor shall provide at Contractor’s own risk all labor, materials, tools,

equipment, insurance, transportation, hauling, dumping, and all other items needed to

provide the services outlined in this Scope of Work/Specifications.

5. Contractor shall take all reasonable precautions required to protect landscape areas

from equipment damage.

6. For mowing, weed control, aeration & fertilization, prices should be bid per event.

7. Bid prices for shrubs should be provided to complete the work on the entire site.

Shrubs will be trimmed twice per season. Replacement of plants, trees, sod,

mulch/decorative rock, and groundcover shall include a cost of materials, time and

labor inclusive of hourly rates. Approval of billable work is to be obtained before

work begins.

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8. Contractor shall make minor replacements and repairs to the landscape facilities as

part of the required maintenance work. A minor item would be something that takes

less than thirty (30) minutes to repair by skilled workmen, using minimal replacement

parts. The following is a non- exhaustive list of items that are considered to be minor

replacement or repairs: damaged and clogged sprinkler nozzles, adjustment of

sprinkler patterns or arcs, adjustment of sprinkler positions (raise, lower or straighten

sprinkler head), replacement of clogged, broken, or missing drip emitters, and

replacement or repositioning of drip distribution tubing. Contractor will notify BCHA

of all necessary repairs and if approved, BCHA will cover cost of all repairs. Major

items needing replacement or repair must be reported to the Housing Maintenance

Supervisor within one week of occurrence. Contractor shall be available to perform

additional work related to the landscape maintenance as may be authorized in writing

by the Housing Maintenance Supervisor. Such work shall be non-minor items relating

to landscape care, which are not a part of the normal maintenance work as outlined in

this specification.

NOTE: replacement of plants, trees, sod, mulch/decorative rock, and groundcover shall

include a cost of materials, time and labor inclusive of hourly rates. Approval of billable

work is to be obtained before work begins.

B. LAWNS

1. Lawns shall be kept in a healthy, vigorous condition, free of disease and pests.

Weeding services shall be provided twice per season to ensure that weeds do not

become established. Whenever possible, weed control shall be by mechanical or

manual methods.

2. Prior to mowing, Contractor shall ensure that the area to be mowed is cleaned and

free from all debris (paper, stone, bottles, tree limbs, etc.) All debris shall be disposed

of off-site by Contractor in a legal manner.

3. The turf shall be mowed with mowing equipment that has proper deflection devices,

adjustable cutting heights, and sharp cutting edges to provide a high quality cut at 2

½- 3 inch height. Mowing equipment shall be operated at an optimum speed that

produces a smooth surface appearance without scalping. Mowing that produces

varying heights of turf will be considered unsatisfactory. Mowing patterns shall be

alternated to avoid creating ruts and compaction.

4. Lawn height shall not exceed 4 inches at any time.

5. Edging at sidewalks, curbs, and other paved areas located on and surrounding the

designated mowing areas shall be done directly following or in conjunction with the

mowing operation.

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6. Mow, edge, and trim lawns weekly or as required to maintain an even, well-groomed

appearance. BCHA will notify Contractor as to when to start and end the mowing

season

7. Contractor is encouraged to use mulching mowers, which cut clippings into small

pieces that sift down into the lawn when not required to pick up.

8. Weeds shall be controlled in lawn areas as noted above under the weed-control

section.

9. Any lawn found to be dead or severely yellowed shall be replaced with sod of

identical species at the landscape maintenance Contractor's expense, unless the loss

was due to excluded damage. If the loss resulted from excluded damage, replacement

shall be paid for as additional work. Before replacement, Contractor shall submit a

quote for replacement, as outlined in the Schedule and Frequency section of these

specifications, within two (2) weeks of the discovery of the loss. Replacement sod

shall be similar in all respects to the existing grass. Do not seed dead lawn areas. Sod

must be used for replacement, unless directed, in writing, by the Housing

Maintenance Supervisor.

10. Sweep off all sidewalks/entry ways/parking areas after each mowing event.

C. FERTILIZER

1. Granular fertilizer shall be applied at the manufacturer’s recommendation label rate

for turf and plant type. A soil sample shall be performed before applying fertilizer to

determine appropriate fertilizer mix for the upcoming season. Water immediately

after applying to move the fertilizer into the soil and wash the fertilizer off any plant

surfaces.

2. Itemized receipts for fertilizer and other required soil amendments purchased and

used by Contractor shall be submitted to show Housing Maintenance supervisor as

proof of application. The cost of all fertilizer work and materials shall be included in

the proposal price for landscape maintenance.

D. MULCH AND/ROCK LAYER

1. Soil mulch and/or rock layer shall be cared for as needed to create and maintain an

even and uniform appearance over the visible soil surface of each planter area.

2. Contractor shall add additional mulch and/or decorative rock regularly to maintain

a layer no less than 2 inches deep at all times in shrub planters. Decomposition of

organic mulch is considered normal wear and tear and Contactor shall replace

decomposed mulch as part of the required maintenance work. Mulch and/or

decorative rock are not required in areas where plant foliage completely covers the

soil surface, such that the soil is not visible through the foliage. Note: only 2 inches

of mulch is required; however, maintaining a deeper layer of mulch and/or

decorative rock greatly reduces the labor and chemicals needed to control weeds,

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reduces water use, and helps the plants stay healthy.

3. Replacement of large amounts of mulch and/or decorative rock (over one cubic

yard) which has been stolen, vandalized, or washed away by a single storm shall be

paid as additional work. Before replacement, Contractor shall submit a quote for

replacement, as outlined in the Schedule and Frequency section of these

specifications, within two (2) weeks of the discovery of the loss.

4. Any mulch or decorative rock found outside planter areas shall be returned to the

planter on a weekly basis.

5. Mulch and/or decorative rock shall be uniform in color and appearance and free of

leaves, sticks, and trash. Mulch may be chipped or shredded wood, bark, or

decorative rock. When replacing existing mulch, use a mulch product that is similar

in appearance to that already at the site.

6. In areas of the site where wood-based mulch frequently washes away, submit a

quote for replacement of the organic mulch with decorative rock having a similar

color.

7. Replacement rock shall be the same size and color as existing decorative rock on

site.

E. WATER APPLICATION AND SCHEDULING

1. It is the responsibility of Contractor to conserve water and assure that all watering

rules and regulations are followed. Contractor shall coordinate with the Housing

Maintenance Supervisor to establish a mowing and water schedule that coincides

with respective jurisdiction’s irrigation water ordinances.

2. Irrigation shall be made by the use of the permanent irrigation systems. Hand water

as needed to supplement the permanent system. Failure of the irrigation system to

provide full and proper coverage shall not relieve the landscape maintenance

Contractor of the responsibility to provide adequate irrigation. It is Contractor's

responsibility to make sure that the irrigation system is maintained and operated

properly.

3. Contractor is responsible for the complete operation and maintenance of the

irrigation systems. Contractor shall examine the irrigation system for damage or

malfunction on a regular basis. Contractor shall be responsible for all damages to

grass/plants from the lack of watering from a malfunctioning system that should

have been caught during routine inspections.

4. Contractor shall adjust watering times on a regular basis to ensure adequate

irrigation. Do not over-water plantings. Use multiple-start times and short-run times

to prevent run-off if controller is capable. Drip systems should be left on for

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sufficient time to allow for saturation of the root zone. Shorter runs with drip

irrigation do not provide sufficient water penetration for healthy root development.

Avoid multiple-start times with drip systems if possible. Do not allow run-off from

any irrigation.

5. When breakdowns or malfunctions exist, Contractor shall hand-water, if necessary,

to maintain all plant material in a healthy condition. If the irrigation repairs are

major, Contractor shall report damage or malfunction to the Housing Maintenance

Supervisor in writing. Do not wait for approval to begin hand-watering if it is

required to save the plantings.

F. IRRIGATION SYSTEM SCHEDULED MAINTENANCE

1. Each valve zone shall be monitored on a weekly basis during the irrigation season

for signs of damage.

2. The landscape maintenance Contractor shall maintain the irrigation system,

including cleaning of filter screens, yearly or more often as needed, and flushing

pipes.

3. The landscape maintenance Contractor shall flush drip irrigation systems to remove

sediment on a periodic basis, or when flushing is necessary. Drip systems shall be

flushed at least once a year. When flushing, the ends of the drip lines should be

opened and run for at least 10 minutes at full flow to flush. It may be necessary to

install flush outlets in order to flush the drip system.

4. Run-off of water from irrigation systems into or onto streets, sidewalks, stairs, or

gutters is not permitted. Contractor shall immediately shut down the irrigation

system and make adjustments, repairs, or replacements as soon as possible to

correct the source of the run-off.

G. IRRIGATION SYSTEM REPAIR

1. The landscape maintenance Contractor shall replace or repair, any damaged

irrigation components. Repair shall be made within one (1) week of the day the

damage occurred. If the damage was due to excluded damage, the irrigation repairs

shall be paid for as additional work. Before replacement, Contractor shall submit a

quote for replacement, as outlined in Schedule and Frequency section of these

specifications, within one (1) week of the discovery of the damage. Regardless of

the cause of damage, Contractor shall take immediate action to prevent further

damage by shutting off the damaged part of the irrigation system and commencing

with hand- watering as needed. Contractor will notify BCHA of all necessary

repairs and if approved, BCHA will cover cost of all repairs. Contractor shall make

repairs as soon as possible after receiving written authorization to proceed. The

following items are considered to be repairs: damaged heads, valves, wiring,

broken irrigation lines, or missing drip emitters

2. Any replacement of irrigation system components shall be made with materials of

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the same manufacturer and model as the original equipment. Substitutions of

materials other than original equipment shall be approved only when the original

equipment has been discontinued and is no longer available for purchase at any

location. The substituted equipment shall be completely compatible with the

original and shall be approved in advance by the Housing Maintenance Supervisor.

3. All repairs to the system shall be identical to the original installation, unless

approved otherwise in advance by the Housing Maintenance Supervisor. If a

change to the installation may result in lower future maintenance costs, less

frequent breakage, or an increase in public safety, Contractor shall request

authorization to make the change from the Housing Maintenance Supervisor.

4. For safety, never install sprinklers on risers above the ground level, even if the

risers are flexible. Always use spring-operated, pop-up type sprinkler heads.

Sprinkler heads are available with pop- up heights up to 12 inches above ground

level. If the existing sprinklers are mounted on aboveground risers, the

replacements shall be pop-up type sprinklers.

5. Contractor shall check the entire irrigation system weekly for items such as dry

spots and missing or malfunctioning irrigation components. Check for leaking

valves, water running across sidewalks, water standing in puddles, or any other

condition that hampers the correct operation of the system or may be a safety

concern. Contractor shall carefully observe plant materials for signs of wilting or

any other condition that indicates a lack of water. Plants that die due to irrigation

failure shall be considered to have died due to Contractor's negligence and shall be

replaced at Contractor's expense.

6. Plastic sprinkler nozzles with bad patterns shall be replaced with new nozzles of the

same gallon age and arc as part of the regular maintenance of the sprinkler system.

Do not attempt to clean plastic nozzles by sticking knife blades or wire into the

openings. The plastic may be scratched and the pattern ruined. Brass nozzles may

be carefully cleaned if needed.

H. SHRUBS AND VINES

1. Shrubs and vines shall be kept in a healthy, vigorous condition, free from disease

and large concentrations of pests.

2. Shrubs shall be pruned twice annually as needed to remove branches that are dead,

broken, extending beyond the face of curbs or sidewalks, or are climbing building

walls. Formal hedges and topiary shall be pruned to maintain a uniform height and

width.

3. Shrubs uniformly planted in rows, where it is clear the intent was to create a hedge,

shall be pruned so as to encourage a hedge. Shrubs in hedges shall be encouraged

through pruning to form a dense, continuous hedge branching fully to the ground.

All other shrubs shall be pruned only as required for safety, visibility, and plant

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health, and allowed to develop into the natural shapes expected of the plant variety.

4. Any shrub found to be dead or missing shall be replaced with plant material of

identical species; replacement shall be paid for as additional work. Before

replacement, Contractor shall submit a quote for replacement, as outlined in the

Schedule and Frequency section of these specifications, within two (2) weeks of the

discovery of the loss.

5. Replacement shrubs shall be at least five gallon container or 18 inches in height

when planted, unless otherwise approved by the Housing Maintenance Supervisor.

Two slow-release fertilizer tablets must be placed the in backfill material evenly

spaced around, but not touching, the root ball.

6. The cutting blades on pruning shears, clippers, blades, saws, etc. shall be sterilized

between every three shrubs to minimize the possibility of spreading disease. When

pruning shrubs known or suspected to be diseased, the cutting blades shall be

sterilized after each cut. Sterilize blades by dipping them in a solution of 1 part

bleach and 9 parts water or heavily spray them with a disinfectant spray, such as

Lysol. After dipping or spraying, wait 20 seconds before using again.

7. Discard all trimmings in a legal manner.

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Scope of Work for Snow Removal Services

I. Contractor Requirements

A. The Contractor shall have a minimum of three (3) years’ experience with snow removal

services.

II. Invoice Details

A. Contractor invoices shall include the type of service provided, date of service, site

location, breakdown of costs by labor quantity, labor rate, materials quantity and

materials unit price. Separate invoices should be provided for each site location.

III. Scope of Work

The Scope of Work outlined below will be applicable to and an explicit part of any contract

awarded as a result of this RFP.

A. GENERAL CONTRACTOR REQUIREMENTS

1. Contractor shall provide all management, tools, supplies, equipment, and labor necessary

to ensure that snow/ice removal services are performed at BCHA owned and operated

sites in a manner that will maintain a satisfactory and safe environment.

2. Contractor shall take all reasonable precautions required to protect landscape areas and

property from equipment damage.

3. Prior to the commencement of any work, the Contractor shall attend an orientation

meeting with BCHA to discuss the specific requirements per site for snow shoveling,

plowing, ice treatment and snow storage.

4. Contractor shall provide a list of the snow removal equipment and type of ice melt that

will be used on site.

B. SNOW AND ICE REMOVAL SPECIFICATIONS

1. The determination of snowfall depth at each site will be made by an independent service,

selected by the Contractor, based on local meteorological data.

2. Contractor shall remove snow and ice from sidewalks, steps, stairs, entrance ramps,

handicap spaces, and emergency exits.

a. Contractor shall ensure the full width of the sidewalk is free of snow

accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps,

entrance ramps, and handicap spaces.

b. Contractor shall remove snow, including drift or piles, from all remaining paved

surfaces such as roads. Only the main drive areas shall be plowed (with the

exception to handicapped spaces and access areas), as most of the parking spaces

in the lots will be occupied.

c. Contractor shall remove snow to ensure access to all trash and recycle receptacles.

3. Snow Storage:

a. Snow shall be pushed and stored at snow storage areas identified by BCHA at

the beginning of the season.

b. No snow shall be stored in any drainage areas, driveway, sidewalk, alley

entrance, trash enclosure areas, or other areas that would result in blocking

access to those areas. Snow will never cover or block access to any fire hydrant,

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emergency exit, or fire lane.

4. Priority Areas

Snow shall be removed within 24 hours at all sites after an event exceeding (1) inch:

a. Snow removal should be prioritized as follows:

i. Priority 1 sites

ii. Priority 2 sites

b. See Attachment B for a listing of the Priority Areas.

5. Snow Plowing:

a. Contractor shall plow the parking lots to remove the majority of the snow/ice.

Since most of the parking spaces in the parking lots will be occupied during this

phase of snow removal, only the main drive areas shall be plowed (with the

exception to handicapped spaces and access areas).

b. Handicapped parking areas are given priority and will be cleared first before

clearing other parking or driveway areas.

6. Ice Melt:

a. Contractor shall spread sand and/or ice melt on the common sidewalks, steps,

stairs, and ramps, as necessary, to restrict the formation of ice on solid surfaces.

b. Special attention shall be given to north sidewalk ways and common disabled

access ways.

c. Contractor shall de- ice handicapped spaces.

d. De-Icer should be spread out evenly and generously to ensure that all ice is

melted.

e. Salting for ice/snow storms: Salt/ice melt must be IDOT and EPA approved, and

must be environmentally friendly to minimize damage to concrete, landscape and

wildlife.

7. Heavy Snowfall:

a. At the request of BCHA, when snowfall is heavy or accumulations become

excessive, Contractor must be able to remove excess snow from the site.

b. Snow will be piled in areas so as not to unreasonably impede normal traffic flow,

parking or create re-freeze concerns. Upon completion of snow plowing,

Contractor will apply an ice melt product to sidewalk areas.

c. Upon request, Contractor will remove and dispose of excess snow from the

premises.

8. Upon request by BCHA, Contractor shall immediately remove ice to provide secure

footing or safe driving conditions by the snow removal operation, or by sanding with

washed sand or application of slice product. Contractor will provide all materials.

Contractor shall remove and dispose of excess accumulations of sand.

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SUBMITTAL SECTION

RFP # 6848-18

LAWN CARE, LANDSCAPING AND SPRINKLER/IRRIGATION MAINTENANCE &


Please submit the following information in the order listed below:

1. Name of your company / organization

2. Type of organization: (Corporation, Partnership, etc.)

3. Address

4. Contact Person(s)

5. Telephone, Fax, e-mail

6. Names and Address of the Partners and Subcontractors if applicable

7. Specialization and type of work company is licensed to perform

8. Information on the relevant experience of key personnel

9. State your compliance with the BCHA Sample Contract as contained in this RFP

(Attachment E). Specifically list any deviations and provide justification for each

deviation.

10. Submit three references for similar projects your company has completed within the last

three years and contact information

11. Please address if you are able to meet the minimum insurance requirements and attach a

sample insurance certificate.

12. Provide a copy of your business’s W-9 with your proposal.

13. Rates for services you are able to perform under this RFP (Attachments A and B)

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SIGNATURE PAGE

RFP # 6848-18

LAWN CARE, LANDSCAPING AND SPRINKLER/IRRIGATION MAINTENANCE &


Failure to complete, sign and return this signature page with your proposal may be cause for rejection.

Contact Information Response

Company Name including DBA

List Type of Organization (Corporation,

Partnership, etc.)

Name and Title of Person Authorized to

Contract with Boulder County

Name and Title of Person Submitting Bid

Email Address for Person Submitting Bid

Company Address

Company Phone Number

Company Website

Company Fax Number

By signing below I certify that:

I am authorized to bid on my company’s behalf.

I am not currently an employee of Boulder County.

None of my employees or agents is currently an employee of Boulder County.

I am not related to any Boulder County employee or Elected Official.

(Sole Proprietorships Only) I am not a Public Employees’ Retirement Association (PERA) retiree.

___________________________________________________ _________________

Signature of Person Authorized to Bid on

Company’s Behalf Date

Note: If you cannot certify the above statements, please explain in a statement of explanation.

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ATTACHMENT A

Lawn Care/Landscaping Bid Sheet

See Attachment C for maps of each site. Enter your bid price for lawn care and sprinkler & irrigation for each property. It is not necessary to

bid on all sites and services. Bid only on those you can do. Please provide “per event” bids, unless otherwise requested “n/a” indicates that service is not applicable at that address.

NOTE: Replacement of plants, trees, sod, mulch/decorative rock, and groundcover shall include a cost of time and labor inclusive of hourly rates. Approval of billable work is to be obtained before work begins.

Lawn Care Bid Prices (per event) Sprinkler Care Bid Prices

Name/Address City/Zip Mowing Aeration Fertilization Weed

Control

Seasonal irrigation system checks

Hourly rate for

irrigation/ sprinkler repairs

Winter-ization

System start-up

Shrubs 2x/yr

Catamaran Court 6653-6697 Kalua Road

Gunbarrel 80301

108-110 S. Carr Avenue Lafayette 80026

501 W. Geneseo Street Lafayette 80026






712-718 Geneseo Street Lafayette 80026

506 E. Geneseo Street Lafayette 80026

608 E. Chester Street Lafayette 80026

902, 904, 908 Avalon Lafayette 80026

Cottonwood 1403-1433 Emery Street

Longmont 80503

Casa de la Esperanza 1520 Emery Street

Longmont 80503

Meadows 80-84 21

st Avenue

Longmont 80503

1321-1327 Sumner Street

Longmont 80503

19

Lawn Care Bid Prices (per event) Sprinkler Care Bid Prices

Name/Address City/Zip Mowing Aeration Fertilization Weed

Control

Seasonal irrigation system checks

Hourly rate for

irrigation/ sprinkler repairs

Winter-ization

System start-up

Shrubs 2x/yr

Mariposa 1816-1822 Cambridge Drive

Longmont 80503

902-904 Emery Street Longmont 80503

n/a n/a

1327 and 1329 Emery Street 1351 and 1353 Emery Street

Longmont 80503

1410 Emery Court Longmont 80503

n/a n/a

Mountain Gate 502-512 Second Avenue

Lyons 80540

Bloomfield Place 722 5

th Avenue

Lyons 80540

Walter Self 335 Railroad Avenue

Lyons 80540

Prime Haven 170 E. Second Street

Nederland 80466

Beaver Creek 140, 150 & 160 E. Third Street

Nederland 80466

n/a n/a

Twin Lakes Lot Gunbarrel 80301

1314 Baseline Lafayette 80026

Meadows Triangle Longmont 80501

Dickson Ridge Longmont 80501

Please provide an hourly rate and description of any additional services your company provides:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

20

ATTACHMENT B

Snow Removal Bid Sheet

See Attachment D for maps of each site. Prices below should be on a “per event” basis.

Site Name and Address City &

Zip

Priority Area

(1 or 2)

1” trigger point

2” trigger point

Snow Shoveling

Plowing Sand/slice parking lot

De-icer Removal & disposal of excess snow from

premises

Catamaran Court 6653-6697 Kalua Road

Gunbarrel 80301

2

Sunnyside Place 401 East Street

Louisville 80027

2

Acme 504 La Farge Street

Louisville 80027

2

Lydia Morgan 1450 Lincoln Avenue

Louisville 80027

1

Regal Square 255 Regal Street

Louisville 80027

2

Hillside 502-516 W. South Boulder Rd

Louisville 80027

2

Lafayette Villa West 300-525 S. Carr Avenue

Lafayette 80026

1

Lafayette Villa West II 490-558 S. Carr Avenue West 520- 552 S. Dover Drive

Lafayette 80026

1


2


2


2


2


2


2


2

712-718 W. Geneseo Street

Lafayette 80026

2

902, 904, 908 Avalon Lafayette 80026

2

Cottonwood 1403-1433 Emery Street

Longmont 80503

2

Casa de la Esperanza 1520 S. Emery Street

Longmont 80503

2

Meadows 80-84 21

st Avenue

Longmont 80503

2

1321-1327 Sumner Street Longmont 80501

2

21

Please provide hourly rates for the following services:

Service Hourly Rate

Hand Shoveling

ATV w/ Plow

Snow Blower

Truck Plow

Skidster w/ Plow

Front End Loader w/ Pusher

Holiday Rate

Site Name and Address City &

Zip

Priority Area

(1 or 2)

1” trigger point

2” trigger point

Snow Shoveling

Plowing Sand/slice parking lot

De-icer Removal & disposal of excess snow from

premises

Cambridge (Mariposa) 1816-1822 Cambridge Drive

Longmont 80503

2

1410 Emery Court Longmont 80503

2

Mountain Gate 502-512 Second Avenue

Lyons 80540

2

Bloomfield Place 722 5

th Avenue

Lyons 80540

1

Walter Self 335 Railroad Avenue

Lyons 80540

1

Rodeo Court 421-469 Rodeo Court

Nederland 80466

2

Prime Haven 170 E. Second Street

Nederland 80466

2

Beaver Creek 140, 150 and 160 E. Third Street (3 buildings)

Nederland 80466

2

ATTACHMENT CLawn Care Sites

(24 pages)

ATTACHMENT DSnow Removal Sites

(24 pages)

Lafayette Villa West

(walks to be cleared in pink)

(walks to be cleared in pink)

Lafayette Villa West II

1

BOULDER COUNTY HOUSING AUTHORITY CONTRACT WITH [NAME OF CONTRACTOR]

THIS CONTRACT (the "Contract") is entered into between the Housing Authority of the County of Boulder, Colorado, a public body, corporate and politic (the “Boulder County Housing Authority” or "Authority"), and [Contractor Name], a [Contractor Entity Type] (the "Contractor") (each, a “Party” and, collectively, the “Parties”). In consideration of the rights and obligations specified below, the Authority and the Contractor agree as follows:

1. Incorporation into Contract: The following documents (the “Contract Documents”) are each expressly incorporated into this Contract by this reference:

a) Boulder County Housing Authority Request for Proposals No. _______ together with any alterations and/or modifications (the “RFP”); [if applicable]

b) Contractor’s proposal in response to the RFP (the “Proposal”); [if applicable] c) The scope of work, attached hereto as Exhibit A (the “Scope of Work”); [if applicable] d) The budget, attached hereto as Exhibit B (the “Budget”); and [if applicable] e) [Add any additional documents]

In the event there is any inconsistency between any of the Contract Documents and this Contract, the terms of this Contract shall control.

2. Work to be Performed: Contractor shall faithfully perform the work and services specified and contemplated by this Contract and the Contract Documents in accordance with the standards of care, skill, training, diligence, and judgment provided by highly competent individuals performing work and services of a similar nature and, at its own cost and expense, furnish all labor and equipment and do all work necessary and incidental to performing such work (the “Work”). The Contractor shall perform the Work in strict accordance with the Contract Documents and this Contract.

3. Term of Contract: This Contract shall begin and become effective once executed by each of the

Parties, as reflected on the signature page of this Contract (the “Effective Date”). Under this Contract, the Contractor shall begin Work on [Start Date] and shall continue through [End Date]. Upon expiration or termination of this Contract, the obligations which by their nature are intended to survive expiration or termination of this Contract, will survive.

4. Payment for Work Performed: In consideration of the Work to be performed by the Contractor, and subject to the right of the Authority to terminate this Contract as provided herein, the Authority shall pay to the Contractor, in accordance with the Contract Documents, an amount not to exceed $[Contract Amount] [Terms of Payment. e.g. on a time and materials basis in accordance with the Budget and Fee Schedule, upon completion of the Work]. a. Invoicing: The Contractor shall submit an invoice to the Authority by the last working day of

the month following the completion of work. b. All invoices submitted require the following components: Contractor’s name and address

(which must match the submitted W-9 or W-9 with remit address), payment remittance

ATTACHMENT E

Sample Contract

2

address, payer name and address, date of invoice, invoice number, brief description of services, dates of services, and total amount due.

c. Send completed invoices via email to: [enter email address of staff person who will approve the invoice]

d. Failure to submit invoices in a timely manner and in accordance with the terms of this Contract may cause a delay in payment.

e. The Authority reserves the right to recoup any damages incurred as a result of Contractor’s failure to submit invoices pursuant to the terms of this paragraph.

5. Extension and/or Renewal of Contract Term:

a. The Authority, in its sole discretion, may elect to extend the term of this Contract. In the

event the Authority elects to exercise this right, it shall send written notice to Contractor, pursuant to the notices provision of this Contract (“Notice”), of its intent to extend the term of the Contract. Such Notice shall set forth the length of the extension.

b. Upon mutual written agreement by the Parties, this Contract may be renewed for four additional one-year periods during which time this Contract shall be in full force and effect, subject to the termination provisions of this Contract. If this option to renew is exercised, the Parties shall execute a written agreement no later than thirty (30) days before the expiration of this Contract or any subsequent renewals.

c. All of the provisions of this Contract shall remain in full force and effect during any extension or renewed term except that the scope of services and compensation to be paid to Contractor during any extension or renewed term shall be mutually agreed upon prior to the commencement of any extension or renewed term. The agreed upon scope of services and compensation shall be reduced to writing, signed by both Parties, and attached to the contract effectuating the renewal.

d. TEN CALENDAR DAYS BEFORE THE COMMENCEMENT OF ANY EXTENDED OR RENEWAL

TERM, THE CONTRACTOR SHALL SUBMIT TO THE AUTHORITY PROOF OF INSURANCE AS REQUIRED IN THIS CONTRACT.

e. Should the Parties fail to agree upon the scope of services or compensation to be paid to

Contractor for any extension or renewed term, or should Contractor fail to submit the required documents within the time period specified in Extension and/or Renewal of Contract Term, paragraph 5(d), then this Contract shall terminate at the end of the then current term and no extension or renewal of the term of the Contract shall occur.

6. Quality of Performance: The Contractor shall perform the Contract in a manner satisfactory and

acceptable to the Authority. The Authority shall be the sole judge of the quality of performance.

7. Schedule of Work: The Contractor shall perform the Work during the hours designated by the Authority so as to avoid inconvenience to the Authority and its personnel, and interference with the Authority’s operations.

8. Indemnity: The Contractor shall be liable and responsible for any and all damages, including actual,

3

special, consequential, and incidental damages, caused by or arising out of the actions, obligations, or omissions of the Contractor, its employees, agents, representatives or other persons acting under the Contractor's direction or control in performing or failing to perform the Work under this Contract. The Contractor will indemnify and hold harmless the Authority and the County of Boulder, Colorado, together with their elected and appointed officials, employees, agents and representatives (the "Indemnified Parties"), from any and all liability, claims, demands, actions, damages, losses, judgments, costs or expenses, including but not limited to attorneys’ fees, which may be made or brought or which may result against any of the Indemnified Parties as a result or on account of the actions or omissions of the Contractor, its employees, agents or representatives, or other persons acting under the Contractor’s direction or control.

9. Insurance Requirements: The Contractor shall procure and maintain at its own expense, and

without cost to the Authority, the following kinds and minimum amounts of insurance for purposes of insuring the liability risks which the Contractor has assumed until this Contract has expired or is terminated:

a. Commercial General Liability. This coverage should be provided on an Occurrence Form, ISO

CG001 or equivalent, with Minimum limits of $1,000,000 Each Occurrence, $2,000,000 General Aggregate and $2,000,000 Products Completed Operations Aggregate.

b. Automobile Liability. Bodily Injury and Property Damage for any owned, hired, and non-owned

vehicles used in the performance of the Contract. Minimum limits $1,000,000 Each Accident.

c. Workers' Compensation and Employer's Liability. Workers’ Compensation must be maintained with the statutory limits. Employer's Liability is required for minimum limits of $100,000 Each Accident/$500,000 Disease-Policy Limit/$100,000 Disease-Each Employee.

The Contractor shall provide Certificates of Insurance to the Authority demonstrating that the insurance requirements have been met prior to the commencement of Work under this Contract. The Commercial General Liability certificate shall indicate the Authority, the County of Boulder, Aspinwall LLC, Josephine Commons LLC, MFPH Acquisitions LLC, and Kestrel I, LLC as ADDITIONAL INSUREDS. The Additional Insured wording should be as follows:

Housing Authority of the County of Boulder, Colorado, a public body, corporate and politic; County of Boulder, State of Colorado, a body corporate and politic; Aspinwall, LLC, a Colorado limited liability company; Josephine Commons, LLC, a Colorado limited liability company; MFPH Acquisitions, LLC, a Colorado limited liability company; and Kestrel I, LLC, a Colorado limited liability company, are named as Additional Insured with respect to General Liability.

Contractor shall forward certificates of insurance directly to:

Boulder County Housing Authority Attn: HHS Contract Manager P.O. Box 471 Boulder, CO 80306 [email protected]

4

Notice of Cancellation: Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the Authority, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. If any insurance company refuses to provide the required notice, the Contractor or its insurance broker shall notify the Authority of any cancellation, suspension, and/or nonrenewal of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Please forward certificates to the Authority representative named above.

10. Nondiscrimination: The Contractor agrees to comply with the letter and spirit of the Colorado Anti-Discrimination Act, C.R.S. § 24-34-401, et seq., as amended, and all applicable local, state and federal laws respecting discrimination and unfair employment practices. The Authority prohibits unlawful discrimination on the basis of race, color, religion, gender, gender identity, national origin, age 40 and over, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state or local law and the Boulder County Policy manual (of which is available upon request).

11. Nondiscrimination Provisions Binding on Subcontractors: In all solicitations by the Contractor for

any Work related to this Contract to be performed under a subcontract, either by competitive bidding or negotiation, the Contractor shall notify each potential subcontractor of the Contractor's obligations under this Contract, and of all pertinent regulations relative to nondiscrimination and unfair employment practices.

12. Information and Reports: The Contractor shall provide to authorized governmental representatives, including those of the Authority, the County of Boulder, the State of Colorado, and the Federal Government, all information and reports which they may require for any purpose authorized by law. The Contractor will permit such authorized governmental representatives access to the Contractor's facilities, books, records, accounts, and any other relevant sources of information. Where any information required by any such authorized government representative is in the exclusive possession of a person other than the Contractor, then such Contractor shall so certify to the Authority, and shall explain what efforts it has made to obtain the information.

13. Independent Contractor: The Parties recognize and agree that the Contractor is an independent

contractor for all purposes, both legal and practical, in performing services under this Contract, and that the Contractor and its agents and employees are not agents or employees of the Authority for any purpose. As an independent contractor, the Contractor shall be responsible for employing and directing such personnel and agents as it requires to perform the services purchased under this Contract, shall exercise complete authority over its personnel and agents, and shall be fully responsible for their actions. Contractor acknowledges that it is not entitled to unemployment insurance benefits or workers’ compensation benefits from the Authority, its appointed officials, agents, or any program administered or funded by the Authority. Contractor shall be entitled to unemployment insurance or workers’ compensation insurance only if unemployment compensation coverage or workers’ compensation coverage is provided by Contractor, or some other entity that is not a party to this Contract. Contractor is obligated to pay federal and state income tax on any monies earned

5

pursuant to this Contract.

14. Termination and Related Remedies:

a. The other provisions of this Contract notwithstanding, financial obligations of the Authority payable after the current fiscal year are contingent upon funds for that purpose being budgeted or otherwise made available. The Authority has contracted for goods and/or services under this Contract and has reason to believe that sufficient funds will be available for the full term of the Contract. Where, however, for reasons beyond the control of the Board of the Authority as the funding entity, funds are not allocated for any fiscal period beyond the one in which this Contract is entered into, the Authority shall have the right to terminate this Contract by providing seven (7) days written notice to the Contractor pursuant to paragraph 15, and will be released from any and all obligations hereunder. If the Authority terminates the Contract for this reason, the Authority and the Contractor shall be released from all obligations to perform Work and make payments hereunder, except that the Authority shall be required to make payment for Work which has been performed by the Contractor prior to the effective date of termination under this provision; and, conversely, the Contractor shall be required to complete any Work for which the Authority has made payment prior to providing written notice to the Contractor of the termination.

b. Notwithstanding anything in this Contract to the contrary, the Authority may terminate this

Contract, either in whole or in part, for any reason, whenever the Authority determines that such termination is in the Authority’s best interests. Such termination shall be in the Authority’s sole discretion and shall be effective after the Authority provides seven (7) days written Notice to the Contractor.

c. In the event the Authority exercises the termination rights specified in this Contract, this

Contract shall cease to be of any further force and effect, with the exception of all remedies which are specified herein and may otherwise be available to the Parties under the law, and with the exception of any rights or liabilities of the Parties which may survive by virtue of this Contract.

15. Notices:

a. For purposes of the Notices required to be provided under this Contract, all such Notices

shall be in writing, shall be signed by a person duly authorized to provide such notice, and shall be given by (i) first class registered or certified mail, (ii) facsimile transmission, or (iii) electronic mail, read receipt requested, to the following representatives at the following addresses:

For the Authority: Executive Director Boulder County Housing Authority P.O. Box 471 Boulder, CO 80306 Fax: 720-564-2283 [email protected]

6

With a Copy to: County Attorney’s Office P.O. Box 471 Boulder, CO 80306 Fax: 303-441-4794 [email protected]

For the Contractor: [Title of Name] [Contractor's Name] [Mailing Address] Fax: [Fax Number] [Email Address]

b. All notices shall be deemed sufficient (i) upon receipt after dispatch by registered or certified mail, (ii) upon confirmation of receipt when transmitted by facsimile transmission, or (iii) upon confirmation of receipt when transmitted by electronic mail.

16. Statutory Requirements: This Contract is subject to all statutory requirements that are or may

become applicable to counties or political subdivisions of the State of Colorado generally. Without limiting the scope of this provision, the Contract is specifically subject to the following statutory requirement:

Contract payments may be withheld pursuant to C.R.S. § 38-26-107 if the Authority receives a verified statement that the Contractor has not paid amounts due to any person who has supplied labor or materials for the project.

17. Prohibitions on Public Contract for Services: Pursuant to C.R.S. § 8-17.5-101, et seq., as amended, the Contractor shall meet the following requirements prior to signing this Contract (public contract for services) and for the duration thereof:

a. The Contractor shall not knowingly employ or contract with an illegal alien to perform work

under this public contract for services. b. The Contractor shall not enter into a contract with a subcontractor that fails to certify to the

Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this public contract for services.

c. At the time of signing this public contract for services, the Contractor has confirmed the

employment eligibility of all employees who are newly hired for employment to perform work under this public contract for services through participation in either the E-Verify Program or the Department Program.

d. The Contractor shall not use either the E-Verify Program or the Department Program procedures

to undertake pre-employment screening of job applicants while this public contract for services is being performed.

7

e. If Contractor obtains actual knowledge that a subcontractor performing work under this public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall: notify the subcontractor and the Authority within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and terminate the subcontract with the subcontractor if within three days of receiving the Notice required pursuant to the this Contract, the subcontractor does not stop employing or contracting with the illegal alien; except that the contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.

f. Contractor shall comply with any reasonable requests by the Department of Labor and

Employment (the Department) made in the course of an investigation that the Department is undertaking pursuant to the authority established in C.R.S. § 8-17.5-102(5).

g. If Contractor violates any provisions of this Section of this Contract, the Authority may terminate

this Contract for breach of contract. If the Contract is so terminated, the Contractor shall be liable for actual and consequential damages to the Authority.

18. Amendments: This Contract may be altered or amended only on the mutual agreement of the

Authority and the Contractor by a duly executed written instrument.

19. Assignment: This Contract shall not be assigned or subcontracted by the Contractor without Notice of prior written consent by the Authority.

20. Complete Agreement/Binding Effect: This Contract represents the complete agreement between

the Parties hereto and shall be fully binding upon the successors, heirs, and assigns of the Parties, if any, during the term hereof.

21. Governing Law: The laws of the State of Colorado shall govern the interpretation and enforcement of this Contract. Any litigation that may arise between the Parties involving the interpretation or enforcement of the terms of this Contract shall be initiated and pursued by the Parties in the Courts of the 20th Judicial District of the State of Colorado and the applicable Colorado Appellate Courts or within courts of the United States District Court for the District of Colorado, if appropriate.

22. Breach: Any waiver of a breach of this Contract shall not be held to be a waiver of any other or

subsequent breach of this Contract. All remedies afforded in this Contract shall be taken and construed as cumulative, that is, in addition to every other remedy provided herein or by law.

23. Termination of Prior Agreements: This Contract supersedes, as of the Effective Date, all prior

agreements between the Parties relating to the services covered by this Contract, whether written or oral or partly written and partly oral.

24. Invalidity Provision: Should any of the provisions of this Contract be held to be invalid or

unenforceable, then the balance of the agreement shall be held to be in full force and effect as though the invalid portion was not included; provided, however, that should the invalidity or unenforceability go to the essence of the agreement or be of substantial nature, then the Party or Parties who would receive the benefit of the provision, were it not invalid or unenforceable, shall

8

have the option to terminate this Contract, forthwith.

25. No Third Party Beneficiary: The enforcement of the terms and conditions of this Contract and all rights of action relating to such enforcement shall be strictly reserved to the Authority and the Contractor, and nothing contained in this Contract shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the Parties to this Contract that any person receiving services or benefits under this Contract shall be deemed an incidental beneficiary only.

26. Headings: Headings in this Contract are for convenience or reference only and shall not be used in

the interpretation or construction of this Contract.

27. Government Immunity: Nothing in this Contract shall be construed in any way to be a waiver by the Authority or the County of Boulder, Colorado, of their immunity protection under the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended.

28. Representations and Warranties: Contractor represents and warrants the following to the Authority, as a material inducement to the Authority to execute this Contract, which representations and warranties shall survive the execution and delivery of this Contract, any termination of this Contract, and the final completion of the work. a. Execution of this Contract and performance thereof is within the Contractor’s duly authorized

powers; b. Any individual executing this Contract is authorized to do so by the Contractor; c. The Contractor is authorized to do business in the State of Colorado and is properly licensed by

all necessary governmental and public and quasi-public authorities having jurisdiction over the Work and the project; and

d. The Contractor and its subcontractors, if any, are financially solvent, able to pay all debts as they mature, and possessed of sufficient working capital to complete the work and perform all obligations under the Contract.

29. No Waiver; Remedies: No failure on the part of any of the Parties to exercise, and no delay in

exercising, and no course of dealing with respect to, any right, power, or privilege under this Contract shall operate as a waiver thereof, nor shall any single or partial exercise of any right, power, or remedy under this Contract preclude any other or further exercise thereof or the exercise of any other right, power, or remedy. The remedies provided herein are cumulative and not exclusive of any remedies provided by law.

30. Intellectual Property: The Contractor and the Authority hereby acknowledge and agree that the Authority shall be the exclusive owner of any and all intellectual property arising out of the Work, including without limitation any and all rights, privileges and priorities arising under the laws or treaties of the United States, any state, territory or possession thereof, any other country or political subdivision or territory thereof, relating to intellectual property, including but not limited to patents, copyrights, trade names, trademarks, trade secrets, inventions, databases, names and logos, customer data, performance data, and other proprietary information and licenses from third persons granting the right to use any of the foregoing, including all registrations and applications for any of the foregoing that have been issued by or filed with the appropriate authorities, any common-law rights arising from the use of the foregoing, all rights of renewal, continuations,

9

divisions, extensions and the like regarding the foregoing, and all claims, causes of action, or other rights arising out of or relating to any actual or threatened litigation.

31. No Suspension or Debarment: Contractor certifies that neither it nor its Principals (as defined at 49 C.F.R. §29.105) or any of its subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Contract by any Federal or State of Colorado department or agency. If Contractor, or any of its subcontractors, employees, or authorized agents, is excluded from participation, or becomes otherwise ineligible to participate in any such program during the term of the Contract, Contractor will notify the County in writing within three (3) days after such event pursuant to paragraph 15, Notices.

32. Incorporation of Funding Source Terms and Conditions: The terms and conditions of the award letter dated [Date] from [Name of Granting Entity] to the Authority, including all express or implied requirements pursuant to state or Federal regulations contained therein, are hereby incorporated into this Contract and are applicable to the Contractor as if to the Authority.

33. Counterparts: This Contract may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which together shall be deemed to be a single agreement.

34. Electronic Signatures and Electronic Records: Each of the Parties consents to the use of electronic

signatures by each of the other Parties. The Contract, and any other documents requiring a signature hereunder, may be signed electronically by any of Parties in the manner specified by such signing Party. The Parties agree not to deny the legal effect or enforceability of the Contract solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Contract in the form of an electronic record, or a paper copy of an electronic document, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original.

[Signature Page to Follow]

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IN WITNESS WHEREOF, the Parties have executed and entered into this Contract as of the latter day and year indicated below.

AUTHORITY _____________________________ _____________________________ Signature Date _____________________________ _____________________________ Printed Name Title Attest: _____________________________ _____________________________ Signature Date _____________________________ _____________________________ Printed Name Title

CONTRACTOR _____________________________ _____________________________ Signature Date _____________________________ _____________________________ Printed Name Title

11

CONTRACTOR’S CERTIFICATION OF COMPLIANCE

Pursuant to Colorado Revised Statute, § 8-17.5-101,et seq., as amended 5/13/08, as a prerequisite to entering into a contract for services with the Housing Authority of the County of Boulder, Colorado, a public body, corporate and politic, the undersigned Contractor hereby certifies that at the time of this certification, Contractor does not knowingly employ or contract with an illegal alien who will perform work under the attached contract for services and that the Contractor will participate in the E-Verify Program or Department program, as those terms are defined in C.R.S. § 8-17.5-101,et seq., in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under the attached contract for services. CONTRACTOR: ___________________________ __________________ Company Name Date ___________________________ Name (Print or Type) ___________________________ Signature ___________________________ Title Note: Registration for the E-Verify Program can be completed at: https://e-verify.uscis.gov/enroll/.

https://e-verify.uscis.gov/enroll/