3/25/15

RootWorks.com

BOSS™ Delivery Model

Leah Reid

Education Services

Learning Objectives

Today we will:• Review BOSS Delivery System methods• Learn the technology and tools • Identify the firm and client roles within the

BOSS workflow

RootWorks.com

BOSSTM (Back Office Support System)

BOSSTM is the RootWorks’ model for providing outsourced bookkeeping and accounting services

to clients.

To ensure that client work is done efficiently, the technology we use for each client is standardized

as much as possible.

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Two Core Principles

#1Leverage a paperless

workflow

#2Offer an

environment that drives client collaboration

BOSS Delivery System

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BOSS™ Daily Model Workflow

Bill Pay

Payroll

Monthly Reconciliation

Financial Statements

Bill Pay Technology

• Goal: Paperless Workflow• Accomplished by using:– Bill.com– SmartVault

Note: Both Bill.com and SmartVault integrate with QB Desktop and QBO

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Bill.com & SmartVault Workflow

Client Office: Secretary• Scans Bills• Uploads scanned document(s) to SV

Inbox

Accounting Firm: Bookkeeper• Attaches scanned document to bill using SV add-

in• Selects ‘Pay Online’ –OR-• Prints paper check

Accounting Firm: Client Manager•Reconciles bank rec•Produces financials

Bill.com

SmartVault

Client Office: Secretary• Scans Bills• Uploads scanned document(s) to SV Inbox

Accounting Firm: Bookkeeper• Attaches scanned document, codes GL

accounts to bill• Bill paid by Bill.com per due date and method

selected• Manual or automatic ‘Sync’

Polling Question

BOSS™ Daily Model Workflow

Bill Pay

Payroll

Monthly Reconciliation

Financial Statements

Payroll Technology

• Goal: Increase firm efficiencies with batch processing

• Accomplished by using:– Accounting CS Payroll

Payroll Workflow

• Client sends payroll hours– Manual, import (TimeRack, remote payroll, Excel)

• Payroll processor prints payroll checks*– Direct deposit (InterceptEFT), paycard – WebEE: checkstubs

• Payroll processor pays payroll taxes– Federal: InterceptEFT– State/Local: Per state requirements

Payroll Tax Form ProcessingPerformed by Firm

• 941/940– Register as a reporting agent– Electronically file

• W2– Sign up at SSA website– Create file for upload on SSA website

• 1099– Sign up through IRS Fire System– Create file for upload on IRS website

Payroll Journal Entry*

• Client Manager– Mark option for payroll checks not to post to GL in

ACS– Enter payroll journal entry into QB/QBO as

summary JE• This is possible because employees are using direct

deposit and paycards

BOSS™ Daily Model Workflow

Bill Pay

Payroll

Monthly Reconciliation

Financial Statements

Monthly Reconciliation Technology

• Goal: Provide client collaboration as needed and reduce time spent on reconciliation by client manager

• Accomplished by using:– Hosted QB Desktop and QBO

Monthly Reconciliation Workflow

•Bill pay services:• Process kicked off with paperless workflow

– Digital invoice linked to bill and coded by bookkeeper

•Monthly reconciliation time is reduced• Client manager performs bank rec(s)

•Note: QBO• Bank feeds download automatically

• Auto match and bank feed rules

Polling Question

BOSS™ Daily Model Workflow

Bill Pay

Payroll

Monthly Reconciliation

Financial Statements

Financial Statements Technology

• Goal: Provide clients with professional, high quality financials using efficient tools and paperless delivery

• Accomplished by using:– Accounting CS– FileCabinetCS– NetClientCS Portals

Financial Statements Workflow

• Client Manager:– Exports trial balance from QB Desktop/QBO• Monthly/ Quarterly basis

– Import trial balance into ACS– Print financial statements to FileCabinetCS• Push financial statements to client portals from

FileCabinetCS

Polling Question

Thank you!

Additional Questions?Email Coaching@rootworks.com