Body Copy, Captions, Quotes, Indexing, Names& Grades, Blacklist and Bonus Elements

Yearbook Boot Camp 2012~

BODY COPY Tense – Past Tense Font Size – 9 Purpose – To highlight and explain events,

achievements, etc. and be as concise as possible Specific – talks about the topic of the page Personal – relates to the students and is specific to that

year

Quotes – Contains 2 quotes that relate to the topic of the spread TIP! Try and write your body copy first. By doing so,

you can ask specific questions that will get you quotes that are able to flow throughout the body copy.

BODY COPY Conciseness – Do not extensively describe

the sport, club, event, etc. Just enough to explain what the topic is about No one wants to read a big block of text! Don’t know about the topic? Ask someone who is

informed about it to help you out

Have a hook and try to mention the topic of the spread in the first two sentences

BODY COPY Description

Do not be descriptive in a “poetic sense” Ex: “Despite cloudy skies and muddy earth…”

You can be descriptive when describing the scene Ex: “Masses of students climbed their way up

the bleachers, and in a matter of minutes the whole school was cheering wildly.”

Active Voice He threw the baseball NOT: The baseball was thrown by him

BODY COPY Theme – Write about a coherent thought

Common sports themes: overcoming challenges, being a family. Boring and cliché We will make you re-do them, you’re more creative than that!

Try to make it personal to the year- What was something that is memorable and unique to this year?

Ex: Boys Lacrosse Team’s first successful season Make the body copies for the 2012-2013 yearbook different

from those of any of the past yearbooks!

BODY COPY Revision

Don’t just write the body copy because you need to get your spread done

Personal Pronouns (I, me, mine) only in quotes Don’t overuse school name (The students of JPS…) Get it done first- gives you a sense of what you’re going to

include on your spread Grammar, Spelling, Spacing Is there a theme? Are you describing the topic too much?

Do the quotes flows? Do you have an opening and a closing?

CAPTIONS Tense – Present

Font Size – 7

Always include First Name Last Name [grade] rest of quote

Boring Captions States exactly what the picture shows

No insight to the photo whatsoever

How To Fix Boring Captions Describe the setting, student’s background, student’s emotions, etc.

What would the reader want to know? Answer possible questions the photo

creates

CAPTIONS MEH: Victoria Li

[12] paints Rohan Kanani [11].

BETTER: Victoria Li[12] demonstrates her artistic skills as she turns Rohan Kanani [11] into Spiderman at the Yearbook Club’s facepainting booth.

CAPTIONS Terminology – Use proper terminology for sports

and clubs! Shows that you aren’t just making up random

phrases Shows that you are knowledgeable about the topic Ask coaches or players/club leaders or members

for help if you don’t know much about a sport/club

*ALWAYS VERIFY WITH SOMEONE IF YOU’RE NOT 100% POSITIVE!

CAPTIONS• NOPE: Anjana

Sreedhar [12] raises her placard.

• YUP: Anjana Sreedhar [12] raises her placard in order to participate

in the moderated caucus, letting her peers acknowledge

her opinion.

QUOTES Unacceptable

reasons why you can’t finish your spread: “I don’t know the

person” “But they don’t have

a Facebook!” “They won’t respond

to my messages!”

YOU CAN DO IT! There’s always a way to contact someone!

QUOTES How to contact someone:

Ask your friends- you’d be surprised who they know!

Ask Staff Members/ Editors Post in the Staff Facebook Group

Calling People: Only at NORMAL hours- never past 8:00

Facebook message them Through a friend:

• Write down your question on a piece of paper• Ask your friend to give it to him or her• Make sure that the response is written down and

signed!

QUOTES How to do an Interview

(online, face to face, on the phone)

1) Introduce yourself and say you’re a part of yearbook

2) Ask politely if they would be willing to answer a couple of questions for you

3) Ask interesting questions so you will get interesting responses

4) Thank them for their time.

Always allow time for the person to respond if online(1+ day)

WHAT NOT TO DO…

QUOTES Contacting teachers/faculty (rosters, club info,

etc.) Email:

Found on the JPS website Use friendly letter format

Dear____ Proper title (Mr., Mrs., Dr.) Closing and Full Name

Thank the faculty member for their time! Mailbox:

Putting notes that clearly explain what you are asking for Be polite, professional, and concise.

No ripped pieces of loose-leaf Thank them for their time Note is long enough that they can understand what you are

asking for and will not have any questionsStill preferred that you ask them in person

QUOTES Tense - Past tense

If a quote is in present tense, you may change it to past tense. Do not alter the meaning of the quote or

change some words around. You may only change the tense or cut parts out

Font Size – 7

TIP!- Get 1 or 2 extra quotes than you need in case someone doesn’t respond

QUOTES Ask Interesting Questions to get Interesting

Answers! Be open-ended- no “yes/no questions”

How, Why, When, Explain, Describe, Share Plan! Always have a list of backup questions

in case the person gives a lousy response We will make you get a better quote if it is really

bad

Good Quotes:• Ask heads/leaders of clubs and sports for quotes• Give you insight of traditions, changes, etc.• Include everyone- DIVERSITY!• Student perspective on events, clubs, etc.

QUOTES EDITING QUOTES:

If a quote is really really REALLY long, you may delete parts to make it more concise

However, do not alter it in a way that: 1) It changes the meaning of the quote 2) Most of the words are switched around

If you need help, ask an editor for help!

QUOTES You need to fill out a quote note (print off of

the website) and get it signed for each quote or screenshot the conversation you had to get the quote. These need to be handed in by a stated deadline or you’ll get an X!

INDEXING Similar to tagging people on Facebook so

people can find their names in the Index of the Book

How to do it 1) Right Click on a picture 2) Click Tag Names on the menu that pops up 3) Click +Add 4a) Type in the person’s First Name, Last

Name, and Grade if they don’t have a “profile” 4b) If they have a “profile” already, click on it

5) Click Done!

INDEXING How to do it

1. Right click on a picture 2. Click Tag Names

INDEXING 3. Click “+ Add”

INDEXING 4a) Type in the person’s First Name, Last Name, and

Grade if they don’t have a “profile”. Then click OK. SPELLING SPELLING SPELLING!

INDEXING 4b. If they have a “profile” already, click on it. Then press

OK.

INDEXING 5. Click DONE!

THINGS TO BE AWARE OF! Make sure you spell peoples’ names right and have their

correct grade DO NOT GUESS people’s names and grades-

we get in a LOT of trouble Verify with the people themselves or with

someone who knows them if you aren’t sure Be careful of using their Facebook names

Seniors change their names to protect themselves from colleges

Ex: Nikita Dave Nikita Khrushchev Sometimes you search them on Facebook, but

look at the wrong person Ex: Jennifer Almonte Jenny Matthew

THE BLACKLIST GOAL: To get everyone in the school in the

book 3x BLACKLIST: A list of people featured in the book

and how many times they’re in the book If they’re used 3 times, they can’t be used anymore You’ll have to replace quotes from blacklisted people

How to a Get a Wide Variety of People Don’t just ask your friends for pictures and quotes all

the time- meet new people! Avoid using people who are leaders of a club or sport, or

are very active in a club/sport They will go on their respective pages when those

pages are assigned Ex: Morgan Kravarik Theater . Zala Jalili Student

Council

THE BLACKLIST3 times:

Brian Abarquez[12]Fiona Byon [10]

Morgan Kravarik[12]Leah Kravets [12]

Chris Ricigliano[11]Dani Sall[12]

Larissa Szilagyi [11]Hillary Tsang [09]

Rita Wang [10]

4 times:Erica Law [12]

Dennis Zhang [11]

QUICK REVIEW Body Copy

Past tense Captions Present tense

Quotes Past tense