2016 BOND OVERSIGHT COMMITTEE

RECOMMENDATIONS FOR NEW PROJECTS TO FUND FROM BOND PREMIUM

Board RecommendationsFebruary 19, 2019

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BACKGROUND AND CONTEXT

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• When the Board of Education approved the 2016 Bond in August 2016, all of the $572 million was allocated directly to projects, or designated contingency/reserve buckets.

• When the bonds were sold following voter approval in November 2016, original issue premium was obtained and used to establish a $96 million reserve to ensure committed projects could be delivered:

• Of this amount, $25 million was allocated to the purchase and renovations of the Samsonite facility (High Tech Early College)

• Our citizen’s Bond Oversight Committee is responsible for making recommendations regarding the use of any bond savings/premium funds, in addition to oversight of the implementation of 2016 bond projects.

• Note: Bond funds are one-time and can only be used on capital investments such as critical maintenance and facility improvements. Bond funds cannot be used for on-going operating expenses.

PRIORITIZATION PROCESS

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Committee members:

Luchia Brown

Diana Romero Campbell

Tony Curcio

Kim Desmond (Co-Chair)

Al Habercorn

Colleen Kazemi

Tom Migaki

Rocio Perez

Melissa Rosas

Andrea Steffanich

Halisi Vinson

Russell Welch (Co-Chair)

Board of Education Representative:

Anne Rowe, District 1

Since June, the Oversight Committee has been working through a deliberative, open process to arrive upon recommended uses for a premium reserve release

June2018

• Committee Discussion of Premium Reserve Process and Review of Past Prioritization Criteria

September 2018

• Committee Discussion of Premium Reserve Process and Discussion of Prioritization Criteria

October 2018

• Hypothetical Prioritization Exercise to Refine Prioritization Approach

November 2018

• Review Project List and DPS Recommendation• Prioritization Criteria and Decision Making Rubric

Finalized

December 2018

• Special Public Comment• Committee Deliberation and Recommendation

Finalized

January 2019 • Recommendation to Board of Education

BOND OVERSIGHT PRIORITIZATION CRITERIA

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As a key milestone in the Oversight Committee’s process, we developed these 4 prioritization categories to help us in reviewing potential projects and staff recommendations in order to arrive at our own recommendation

The Committee recommendations are based on projects aligning with these following key priorities:

• Life/safety and the ability of a school to operate safely• Alignment to instructional priorities• Supporting the value of equity• Time sensitivity

APPROACH TO EQUITY

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Equity Index

Student Equity- Giving all students the same chance for success. For measuring student equity, we used the following index:

School % High Poverty + %ELL + %SPED +%VolatilityDistrict Average % High Poverty + %ELL + %SPED +%Volatility

This is in line with how DPS allocates student-based funding.

What is the Data?• District average Equity Index (EI) is 1.0 • You can read an EI of 1.1 as that school having 10% above average population of harder-to-serve students. An EI

of 0.7 indicates that school has 30% smaller than average population of harder-to-serve students.

Equity Index:

As prioritization was evaluated, we considered a method to evaluate district-wide equity and equality through anEquity Index that defines a baseline for ALL schools/programs with more rigor than just looking at student poverty.

BOND OVERSIGHT PRIORITIZATION RUBRIC

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Each committee member used the following rubric to score all projects prior to deliberation. Categories are weighted based on the committee’s discussion of priorities.

Category Weight 0 1 2 3

Life / Safety – Ability for School to Safely Operate

3x Critical Maintenance/ Facility Does not impact safety

Addresses a life / safety concern that is low priority and does not impact the school’s ability to operate

Addresses a life / safety concern that is a medium priority due to the risk of impacting a school’s ability to operate

Addresses critical safetyviolation that directly risks a school’s ability to operate

Code or ADADoes not impact code or ADA

Addresses a low priority code or ADA issue under which DPS has no obligations and presents no negative impacts to students

Addresses a low or medium priority code or ADA issue under which DPS has no obligations but remedying would present a positive student impact

Addresses a high priority code or ADA issue in which DPS has an obligation to remedy the issue and/or would significantly improve the student experience

Student SafetyDoes not impact student safety

The project improves student safety (Nice to have)

Project expands existing student safety investment that is workingand/or invests in piloting new work

Project will bring DPS facilities into compliance with evolving standards for student safety

Supporting Value of Equity

2x The school has an equity index <0.5

Equity index between0.5-1.0

Equity index between 1.0-1.5 Equity index > 1.5

Aligned with Instructional Priorities

2x The project does not impact instruction and academics

The project will improve the student learning environment

The project improves the learning environment and supports new/different instruction

The project directly supports instruction and will support student learning

Time Sensitivity

1x The project can wait for a future capital request without negatively impacting student experience

The project can wait for a future capital request but would positively impact student experience

The project would enhance thestudent experience in the near term and/or there is a risk of future cost being significantly higher beyond the rate of construction inflation

The project cannot wait for future funding and the district will fund elsewhere if not from premium to the detriment of other district funded programs

GETTING TO COMMITTEE RECOMMENDATION

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To frame these recommendations, staff shared information and their recommendation on over $130M of priority need in the district, although the overall need is much greater

PRIORITIES FROM SCHOOL OPPORTUNITY DATABASE

(INCLUDES SCHOOL LEADER AND FACILITY MANAGERREQUESTS)

PROJECT SCOPES THAT COULD NOT BE COMPLETED

(E.G., INNOVATIVE CLASSROOM PROJECT THAT WASNOT WITHIN BUDGET)

PROJECTS NOT FUNDED DURING 2016 BONDPLANNING

ASSESSMENT OF NEWLY EVOLVED NEEDS

(E.G., DEPARTMENT OF SAFETY, NEW CAPACITY)

Today’s Project Recommendations

OPPORTUNITIES FOR SCHOOL ENGAGEMENT

The committee has participated in many school site visits and, most recently, a MyTech school tour at Bruce Randolph.

In November, all 56 schools with a project on the potential premium list were contacted and provided with information about the project up for consideration.

- Special Public Comment information was included in the communication

The Bond Oversight Committee heard public comment from students, teachers, administrators and parents from 18 schools.

In the future, our aim is to engage more school communities earlier in the process and increase the number of schools who provide public comment.

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BOND OVERSIGHT COMMITTEE RECOMMENDATIONS

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Based upon the prioritization criteria, the committee reviewed staff recommendations along with a range of public input to arrive upon the following recommendations

Category Bond Oversight Committee Recommendation

Critical Maintenance/ADA $19.6M

Quality Learning Environments $13.9M

Capacity $5.9M

Technology $4.9M

Safety and Security $1.5M

Total $45.8M*

*Note: DPS staff originally recommended a reserve release amount of $35.5 million. Through the committee’s prioritization of recommended options, the cost increased to approximately $45.8 million. DPS staff responded that they would support up to $45 million in fund release. The final recommendation voted on by the BOC is slightly above that amount.

COMMITTEE RECOMMENDATIONCritical Maintenance/ADA

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

1 Holm Emergency Maintenance

Sewer and water pipe repair due to leak which is causing sewer gases to filter into the school

1.32 $1,830,000

2 Ashley Critical Maintenance Provide critical elevator maintenance due to high risk of failure and obsolete components

1.16 $106,600

3 Hallett ADA Add an elevator; school has some common areas that are only accessible via stairs - cafeteria is in the basement, library is on the 2nd floor.

1.01 $856,400

4 Beach Court Critical Maintenance Replace gym windows; single pane and a risk to shatter in another hail storm

1.1 $190,300

5 Beach Court ADA Address identified ADA issues in the facility: elevator, ADA restroom access, main entrance ADA access.

1.1 $1,778,800

6 Manual (Manual High School, McAuliffe Manual)

Critical Maintenance Repaint pool area due to deteriorating paint and potential for paint to fall into pool

1.49 $317,200

7 Cole (Cole Arts and Sciences; DSST:ColeHS)

Critical Maintenance Replace water heater due to high risk of failure 1.32 $63,400

8 Beach Court; Garden Place

Heat Mitigation Continue Heat Mitigation efforts for two of the hottest schools based on recent temperature studies

1.19 $6,914,196

9 Mitchell (DSST:ColeMS)

Critical Maintenance Rebuild cooling tower due to high risk of failure 1.47 $46,100

10 CEC Early College Critical Maintenance Replace water heater due to high risk of failure 1.12 $95,200

COMMITTEE RECOMMENDATIONCritical Maintenance/ADA

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

11 District Wide Fire Suppression Complete testing of District Wide facilities, identify and fix deficiencies

1 $2,918,200

12 Gilpin (DenverLanguage School)

ADA Add an elevator; school has some common areas that are only accessible via stairs.

0.25 $724,700

13 East Critical Maintenance Provide critical elevator maintenance due to high risk of failure and obsolete components

0.44 $101,500

14 Edison Critical Maintenance Provide critical elevator maintenance due to high risk of failure and obsolete components

0.32 $106,600

15 District Wide Critical Maintenance City ordinance requires sidewalks to meet a minimum threshold for safety. Anticipate that DPS will have significant repairs/replacements after City inspections.

1 $1,000,000

16 NE Bus Cooling Tower Critical Maintenance Rebuild cooling tower due to high risk of failure 1 $203,000

17 South HS Critical Maintenance Repair main entry doors due to deteriorating panels and weakened structure; historic building will require specialized repair

0.91 $101,500

18 South HS ADA Build an ADA ramp from the parking lot to the South HS baseball field.

0.91 $197,600

19 Smiley (McAuliffe International)

Critical Maintenance Replace water heater due to high risk of failure 0.25 $63,400

20 District Wide Facility Condition Assessment

Provide additional funding to complete FCA 1 $2,000,000

Total Recommended Critical Maintenance/ADA

$19,614,696

COMMITTEE RECOMMENDATIONQuality Learning Environments

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

1 West, John F. Kennedy, Bruce Randolph,North, George Washington, Thomas Jefferson, Sandoval

Field Lights Install field lights 1.16 $3,228,100

2 Castro Learning Landscape Upgrades for older learning landscapes 1.58 $362,300

3 District Wide Center Based Program Updates

Updates (furniture, carpet, paint, lighting, etc) for 50 Center Program rooms ($30k of renovations); and renovations to 5 High School rooms with Life Skills ($150k)

2.05 $3,261,100

4 Montbello(DCIS MontbelloHS/MS, Noel Community Arts HS/MS, Strive Prep Montbello MS)

Renovation Renovate cafeteria space to improve queuing to the kitchen, create a more open and modern environment, and provide more flexibility in uses for the campus.

1.44 $2,536,100

5 Munroe Learning Landscape Upgrades for older learning landscapes 1.65 $362,300

6 Smith Learning Landscape Upgrades for older learning landscapes 1.3 $362,300

7 Greenwood Learning Landscape Upgrades for older learning landscapes 1.39 $362,300

8 Eagleton Learning Landscape Upgrades for older learning landscapes 1.42 $362,300

COMMITTEE RECOMMENDATIONQuality Learning Environments

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

9 Greenlee Learning Landscape Upgrades for older learning landscapes 1.3 $362,300

10 Harrington Learning Landscape Upgrades for older learning landscapes 1.45 $362,300

11 Ruben Valdez (Strive Prep Ruby Hill)

Learning Landscape New learning landscape 1.44 $362,300

12 Garden Place Learning Landscape Upgrades for older learning landscapes 1.26 $362,300

13 Archuleta Learning Landscape Upgrades for older learning landscapes 1.18 $362,300

14 Manual (Manual High School, McAuliffe Manual)

Painting Paint hallways on 1st and 2nd floors. 1.49 $45,300

15 Columbian Learning Landscape Upgrades for older learning landscapes 0.98 $362,300

16 Crofton (UniversityPrep-Arapahoe Street)

Learning Landscape Upgrades for older learning landscapes 0.9 $362,300

17 District Wide Learning Landscape-Contingency

Provide funds to cover items such as drainage if needed to support Learning Landscape updates

1.0 $434,800

Total Recommended Quality Learning Environments $13,853,000

COMMITTEE RECOMMENDATIONCapacity

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

1 Far North East Land purchase for future school development

Purchase/secure land for future capacity needs in FNE/Gateway.

1.21 $5,880,600

Total Recommended Capacity $5,880,600

COMMITTEE RECOMMENDATIONTechnology

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

1 District Wide Technology Expand MyTech 1:1 Chromebook program to 4,000 additional HS student. MyTech works with schools to assign Chromebooks directly to students as take-home devices for the entire school year. Funding would cover a three-year implementation at selected schools, and target High Schools that have feeder Middle Schools currently participating in MyTech.

*Greaterthan 1.0

$4,952,300

Total Recommended Technology

$4,952,300

*Note: The committee recommends funding the MyTech expansion with the expectation that schools with an equity index score of greater than 1.0 will receive priority in the application process.

COMMITTEE RECOMMENDATIONSafety and Security

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Priority Building Names Category Description Equity Index Score

Recommended Allocation

1 District Wide Emergency Notification

Add 400 strobes (2 per school) that go off when a lock down is initiated to alert nearby personnel. Add 400 speakers (2 per school) to notify of lockdown and other emergencies.

1.0 $1,500,000

Total Recommended Technology

$1,500,000

APPENDIX

Geographic Overview of Recommendation Additional Capacity (FNE Land Purchase) Detail

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CAPACITY (FNE LAND PURCHASE)

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CapacityFar Northeast Development Overview

Map showing all proposed masterplans and other proposals currently in permitting process

CAPACITY (FNE LAND PURCHASE)

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• Based on forecasts, expect DPS will need to build 3 new schools in the FNE region within next 10 years• Most pressing need for capacity is for elementary seats east of Chambers Rd. We are projected to have more enrollment

than capacity in this region in 2022.• Land currently available in areas needed for school enrollment; risk that size of site and location will be available when

construction would need to start• There will be 2,000-3,000 additional units constructed in the Gateway and Tower regions, yielding a forecasted 1000

elementary students, nearly 500 middle school students and 500 high school students • The elementary need is most pressing as highlighted in the chart below, however projections call for the need for

additional capacity across all grades by 2025

62 101168

312

548 578659

741848

9471,042

1,099 1,132 1,132

0

200

400

600

800

1,000

1,200

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

FNE ES Enrollment Growth vs. Available Seats, Considering Constant Choice Rates

~500 available seats east of Chambers

Decrease choice in seats available by ~50 students to delay build until 2022

The demand assumes a steady state of choice-out and choice-in rates.