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Board Participation: Governance and Expectations . Kim McKelvey, J.D., CFRE Executive Director ALPS Foundation Services. Changing board culture is NOT fast. I t’s not even walking pace. I t’s glacial. Remember, the tortoise won in the end…. Assumptions. You already have a board - PowerPoint PPT Presentation
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Kim McKelvey, J.D., CFREExecutive Director
ALPS Foundation Services
Board Participation: Governance and Expectations
Changing board culture is NOT fast.
It’s not even walking pace.
It’s glacial.
Remember, the tortoise won in the end…
AssumptionsYou already have a
boardYou’d like a better-
behaved boardYou’re hoping setting
rules and expectations for your new board members will get you there
The realityRecruitment and orientation are important
puzzle pieces in changing board culture.
BUT, assuming some current board members are never leaving (or not soon enough), the hardest work will be done with your existing board.
Even the most passionate new recruits will wither on a dying vine.
It starts with a GREAT leader …
Inspire passionProvide clear instructionsDevelop policiesCajole, harass, appreciate
Inspire passionMissionVisionStrategic planningMission momentsStorytellingEncourage dialogue/questioning
Encourage reflectionIndividual and group board member assessment
Mission assessmentOrganizational assessmentPlanning and evaluationPersonnelInterest and needs
(See “Assessment”)
Inspire a culture of philanthropyUse passionate leadership to make
philanthropy central to the organizationPhilanthropy v. fundraisingAvenues to create a culture of philanthropy
(See “Menu”)
Inspire performanceA commitment to the work of the organization and
to the people servedA willingness to represent the organization to the
public and to speak in support of the organizationAn ability and a commitment to participate in
meetings, events, and other board-related activitiesCommon sense and the ability to exercise good
judgment
From The Best of Board Café
Board governance
What is board governance?Bottom line: the board (not the ED) is
responsible for ensuring the board functions in such a way as maximize the impact of the foundation’s mission.
Board governance requires that a small group of the board undertake the tasks necessary to guarantee the board functions at a high level.
Board governance components
StructureRecruitmentNominatingOrientationTrainingParticipationCommitteesMeetingsImpact on mission
Start with recruitmentEstablishing a sound recruitment policy and
procedure sets the stage for recruiting outstanding board members.
Board members with skillsets matched to the work of the foundation
Diverse board
Recruits know duties of board members before agreeing to serve
Recruitment logisticsGetting your ducks in a row…
Bar Foundation job descriptionBoard member applicationBoard skillsetRecruitment policy, process and timeline
Board member job descriptionWhy is it important?Because it clearly defines Board members’
roles and responsibilities Duties relating to planning,
organization, operations, finances, philanthropy, etc.
Duties related to staff
Board member job descriptionPosition titleFunctionDuties
PlanningOrganizationOperationsFinance and auditNumber of meetings and participation requirementsFundraising and giving responsibilitiesCommittee responsibilitiesTraining and orientation schedule
(See “Bar Foundation Job Description”)
Board member applicationAllows for skillset analysis, including other
board work
Identifies potential conflicts of interest
Creates talking points for recruitment meetings
(See “Board application”)
SkillsetDeveloping a skillset helps create a list of potential
candidate to recruit for board membership and ask to meet with
themDevelop and disseminate yearly a skills assessment of
board members. Coordinate scheduling of skills assessment with board
recruitment policy, by-laws and/or strategic planBoard (through committee) and executive director
identify specific skills
(See “Board skills assessment worksheet”)
Recruitment Process1. Meeting2. Invitation3. The ask
Recruitment ProcessInitial meeting with prospective board
member:Board chair and executive director attendProvide an overview of the organization –
mission, vision, objectivesProvide relevant organizational materials
describing the foundation’s workReview the board member job description
and application formIdentify potential conflicts of interest with the
candidate
Recruitment ProcessInvite prospective member to a board
meeting:Notify current board members that a
potential new member will be attendingName tags and introductionsExplain acronymsAsk the potential new member if they have
any questions – provide names and contact info of other board members
MentorThank them for coming
Recruitment processThe Ask:
Mentor calls shortly after board meeting
Solicit their complete board member application and provide all applications to the board for their review and election/approval
Notify new members and invite them to subsequent board meetings and the board orientation
We recruited them, now what?Contract?Orientation / mentoringOngoing trainingAppointed to a committee Self evaluation to assess if they’re meeting
the Board member job description
OrientationToo often avoided or lostA manual is very helpfulVital for laying groundwork
What is a bar foundation? Why is it different from other nonprofits?
What are a grantmaking organization’s primary responsibilities?
To whom does the organization make grants? How much? Why? What is the basic procedure?
How should the board member interpret the organization’s financial statements
What else?
Thank you.
ALPS Foundation Serviceswww.foundationservices.com