Board Packet July 18, 201796bda424cfcc34d9dd1a-0a7f10f87519dba22d2dbc6233a731e5.r41.… · 2017-07-13 · BOARD OF COMMISSIONERS . 3BWASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY

Board Packet

July 18, 2017

3:00 pm - Regular Meeting

CDA Office, 7645 Currell Blvd., Woodbury

1

2

BOARD OF COMMISSIONERS 3BWASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY

4BWASHINGTON COUNTY, MINNESOTA

1BCDA BOARD AGENDA July 18, 2017

5BWashington County CDA Office

6B7645 Currell Blvd. 7BWoodbury, Minnesota

UItem No.

Page No.

1 3:00 P.M. CALL REGULAR MEETING TO ORDER

2 ROLL CALL

3 OPEN FORUM

4 CONSENT CALENDAR

Minutes of Regular Meeting June 20, 2017

5

Abstract of Bills June 2017 Total $1,479,066.17

10

5 NEW BUSINESS

A-1 Resolution No. 17-28. Resolution Authorizing One Year Extension to the Management Agreement with Shelter Corporation

(Aaron)

21

6 DISCUSSION

D-1 Update on Strategic Planning Community Meetings

(Barbara)

30

D-2 Red Rock Crossing (Barbara)

33

7 REPORTS

DEPUTY EXECUTIVE DIRECTOR June 2017 Report Melissa Taphorn

36

3

ECONOMIC DEVELOPMENT DIRECTOR June 2017 Report Chris Eng

39

FINANCE & PROPERTY MANAGEMENT June 2017 Report Aaron Christianson

43

RENTAL ASSISTANCE June 2017 Report Ann Hoechst

66

EXECUTIVE DIRECTOR June 2017 Verbal Barbara Dacy

8 CLOSED EXECUTIVE SESSION

Attorney Client Privilege in the matter of Summons and Complaint titled “Libby Real Estate Holdings, L.L.C. and Gale Libby, and Mark Court, L.L.C. v. County of Washington, Minnesota, and the Washington County Community Development Agency, dated May 5, 2017

69

9 BOARD COMMENTS

10 ADJOURN

4

BOARD OF COMMISSIONERS WASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY

WASHINGTON COUNTY, MINNESOTA The Washington County Community Development Agency Board of Commissioners convened in Regular Session at Washington County CDA, 7645 Currell Blvd., Woodbury, MN on June 20, 2017. Staff present: Barbara Dacy, Executive Director; Aaron Christianson, Director of Finance; Ann Hoechst, Housing Assistance and Administrative Services Director; Chris Eng, Economic Development Director; Angie Shuppert, Project Manager; Bill Lightner, Project Manager; Kathryn Paulson, Project Manager; Elena Schulman, Development Associate; Kristen Scobie, Project Manager; and Sandy Meza, Office Manager. Guests present: Kaela Brennan, CDA Legal Counsel, McGrann, Shea, Carnival, Straughn, Lamb, Chartered and Corb Hopkins, Newport resident. Meeting called to order at 3:02 p.m. by Commissioner Hargis ROLL CALL Commissioners present: Hargis, Dingle, Zeller, Widen, Ryan and Belisle Commissioner absent: Miron OPEN FORUM None CONSENT CALENDAR Consent Calendar agenda items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Minutes of Regular Meeting May16, 2017 Abstract of Bills May 2017 Total: $3,352,107.65 A - 1 Resolution No. 17- 23. Resolution Adopting Revisions to the Home Improvement Loan Program

Policy and Procedures A – 2 Resolution No. 17 - 24. Resolution Authorizing Execution of the Bridges Rental Assistance Program

Agreement with Minnesota Housing Finance Agency A – 3 Resolution No. 17-25. Resolution Approving Laws of Minnesota 2017 Special Session, Chapter 1,

Article 6, Section 23 Commissioner Hargis moved to approve the Consent Calendar, seconded by Commissioner Ryan Motion carried 6- 0. Commissioner Miron joined the Meeting at 3:06 PM. NEW BUSINESS A – 4 Resolution No. 17- 26. Resolution Authorizing the Executive Director to Enter into a Contract for Services with the Metropolitan Consortium of Community Developers for the Open to Business Program Chris Eng explained that the Open to Business Program helps entrepreneurs and small businesses in Washington County with their business plans and financial projections. It can provide direct, small business loans with no advisor costs. A county resident with an idea would be a good candidate for the program. The program has been well received by the communities and was included in the economic development plan provided in June. The program could begin July 3, 2017.

5

Regular Board Meeting June 20, 2017 Page 2 Commission Zeller indicated that he is a bit skeptical but will support the resolution based on the information provided. Mr. Eng stated that quarterly reports will be provided to the Board and further confidential reports can be provided for each district. Commissioner Zeller moved to approve Resolution No. 17-26, seconded by Commissioner Belisle. Commissioner Belisle asked for clarification that Washington County CDA would assume full cost by 2019. Mr. Eng indicated that was correct. Ms. Dacy indicated that further financial responsibility elements will be discussed in the budget discussion later in the meeting. Motion carried 7-0. A – 5 Resolution No. 17- 27. Resolution Adopting the Washington County Business Brand and Messaging Platform to Promote Washington County Mr. Eng reminded the Board that Nancy Brown had addressed the group concerning the CDA brand and has talked with the county commissioners and representatives of local entities. Mr. Eng highlighted Ms. Brown’s survey and materials included in the Board packet. Ms. Brown found that site selectors did not have a clear perception of Washington County and many do not know where county boundaries end. Many consider this area to be the East Metro. The thirty-three individual cities have better recognition so the cities may have a strong role in the branding and messaging promotion. There were many workforce concerns covered in Ms. Brown’s study. Mr. Eng stated that Ms. Brown offered two phases in her recommendations: Phase One would be “telling our story.” Phase Two would involve working with development partners to help deliver the story to the business community. Mr. Eng stated that the main message will be “finding your perfect fit.” With just one phone call investors can be in touch with thirty-three East Metro communities to match their needs. Some supporting messages from the individual communities are available for the unique perspectives of each community. Commissioner Zeller asked about rail opportunities such as in Hugo. Mr. Eng said some communities have facilities while others do not. Commissioner Miron indicated that the timing seems to be very good as cities are making their development plans. Commissioner Belisle asked how success will be tracked. Mr. Eng indicated the number of calls will be the first indicator of success and his team will provide reports on progress. Commissioner Widen would like to have feedback on a regular basis. Mr. Eng also reported that is a lack of large industrial facilities in the county. Commissioner Widen moved to approve Resolution No. 17-27, seconded by Commissioner Ryan. Motion carried 7-0. DISCUSSION D -1 Preliminary Financing Plan for The Glen at Valley Creek Kristen Scobie presented an update regarding the financing plan for The Glen at Valley Creek. It is an approximately three acre lot which has been a redevelopment priority for Woodbury for a number of years. The project would include a new independent senior facility for households aged sixty-two and older who are below fifty percent area median income (AMI). Rental assistance has been earmarked for four units of the lowest-income households at 30% AMI. The vision for this facility is for residents to age in the community. The project contains age friendly design elements as well as a flexible service model. There will be no full time staff on this property but there will be a third-party provider to address changing needs of the tenants. There will be a focus on community involvement so the residents will have an active social network. Partnerships have been developed with Canvas Health, the Waters Senior Living and Senior Care facility to provide services to the residents. Ms. Scobie reported that the neighbors support this affordable housing project. They have had questions regarding landscape and lighting but are overall very supportive and are looking forward to something new in the space. The preliminary plat, comprehensive plan amendment and conditional use permit have been approved by the city council. The financing plan will be set up similar to

6

Regular Board Meeting June 20, 2017 Page 3 Piccadilly Square. Equity from the sale of the 4% housing tax credits, a first mortgage that will be tied to a private activity bond issuance and variety of public and private finances resources. The project budget will be $12.5 million. About two-thirds of the financing for this project will come from the bond backed and first mortgage as well as the syndication proceeds from the tax credits. Support will come from state and local sources. Fees will be deferred and CDA will contribute to the funding. The CDA is not an entitlement bond issuer. With Piccadilly, allocations were made from the state pool. The CDA issued bonds on behalf of the project. At this time, the state pool is over subscribed. There will be no funds left by the time that this project would be able to apply. Plan B was to work with Minnesota Housing and use their bond backed, first mortgage program which has higher rates and fees. Staff initiated a discussion with Dakota County CDA which is in transition with their bond counsel so there are issues with the timing of an application. These would be multi-family revenue bonds. The CDA will be acting as the developer and would be a partial owner. Shelter Corporation will be contracted for property management services once the building is ready to open. In terms of capital investment, the CDA has $1 million committed from the GROW Fund and Age Friendly Housing Initiative. Annual operating support would be provided by the levy. The CDA does support other properties in this manner. This project would help meet the need for affordable housing in the community serving households below 50% AMI since this is not something other developers are doing. Commissioner Zeller asked how the CDA secures partnerships on a project with entities like Senior Care. Ms. Scobie responded that typically there would be a public solicitation for such a project. Senior Care Communities approached the CDA in this case and due to the location of their Wodobury senior campus, it made sense to partner. Ms. Scobie indicated that the next six months will be busy obtaining approvals on the bond issuance and preparing the project manual for construction bidding. The target date for closing and construction activities is March 2018. D - 2 2018 Draft Budget Mr. Christianson reported that the Finance Committee had met to address the items discussed in the May Board meeting and the rent determination policy which is used for rent increases. Based upon that discussion it was decided that an in depth review was needed to update the model created in the early 2000s. The findings will be taken to the Finance Committee or to the Board before the final budget is approved. The Finance Committee did recommend a rent increase which would generate approximately $106,000 that would include a 1% increase at our senior properties (Ann Bodlovick, Cobble Hill, John Jergens, Muller Manor, Oak Hill, Pioneer and Trailside) and a 2% increase at Briar Pond, Brick Pond, Park Place I & II and Woodland Park. The discussion concerning rent determination policy may impact the final budget. The rates would be well under 20% of private market. Mr. Christianson explained the proposed levy increase of $110,000 or 2.35%. Operating expense would be a 0.7% increase; non-operating expense would increase by 5%. The bulk of the non-operating expense would be support for The Glen of approximately $190,000 for the first year. The Finance Committee thought that this proposal was reasonable and recommended presenting it to the full Board. After the Committee met, information concerning the levy became available and indicated that the County’s overall tax base expanded and property values increased. Based on this information, it was decided to increase the request by an additional $75,000 which would be earmarked to fully fund the Open to Business program in 2018. Commissioner Zeller questioned the source of the new information. Ms. Dacy indicated that the information was received from County staff for her evaluation. She further indicated that a conservative approach had been taken with the draft levy proposal for implementation of the Open to Business program, with a two year ramp up for the CDA levy and the County is paying for the second half of 2017. It is staff’s recommendation to go ahead with full implementation for 2018, or $150,000, and the county is still responsible for 2017. It will become a core service. It is the CDA’s responsibility; the Board will have that oversight via Chris and the contract.

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Regular Board Meeting June 20, 2017 Page 4 Commissioner Belisle questioned if had there been any feedback from the County Board. Commissioner Miron indicated that since joining the County Board he has been pushing for a flat tax rate. Residents are looking for stability in their taxes. Commissioner Belisle questioned if this was at 90% of capacity. Mr. Christianson indicated that with the growth in the county, the rate would stay at about the same level. Mr. Christianson reported that $1.6 million dollars has been designated for community development projects which includes $397,000 for Red Rock Crossing. If the Board decides not to proceed with that project, the committee would recommend reallocating those funds to the capital reserve. Some of the 2018 budget was diverted to The Glen project. He suggested that $137,000 of those funds could go to the Glen to fund unexpected issues. He reviewed new revenue sources and expenditures. The impact would be about $20.6 million in revenues and $24 million in total expenditures with anticipated $2.1 million from collection of the Piccadilly Square final installment. The net cash outflow would be $1.1 million which reflects capital monies that have been set aside for future projects and additional land purchases. He indicated that ninety-two cents out of every dollar CDA spends goes back into the community through service or direct contribution. REPORTS DEPUTY EXECUTIVE DIRECTOR Barbara Dacy reported in Ms. Taphorn’s absence that many programs are on track and the CDA continues to have good demand for the septic system program. Progress has been made at Oak Hill with the community garden. There has also been good progress in the comprehensive plan with Washington County. ECONOMIC DEVELOPMENT DIRECTOR No further information was needed. FINANCE & PROPERTY MANAGEMENT Mr. Christianson added that he included a history of CDA-owned properties since 1994 for the Commissioners. CDA owned 894 units in 1994 and have added and dropped properties. Currently there are 1,101 CDA owned units including the tax credit projects. RENTAL ASSISTANCE No further information. EXECUTIVE DIRECTOR Ms. Dacy shared a brief update on the strategic planning process. The county housing needs assessment was completed and has been distributed to the 33 communities and townships. The study included economic development information. Ms. Dacy and staff are meeting with interested communities. The first session was with the City of Woodbury. During the meeting CDA staff asked about their vision for existing and future land use, housing needs and feedback on CDA policies regarding the GROW program, tax credit program, tax exempt conduit bond policy, economic development strategic plan, and the Consolidated Plan for CDBG and HOME funds as well as fair housing requirements. Once the sessions have been completed, a presentation will be made to the CDA Board with the information. The Board will then decide if any adjustments need to be made to the brand, mission, budget and operations of the CDA. Meetings have been set up with Lake Elmo, Forest Lake and Cottage Grove staff. Ms. Dacy provided copies of a letter dated June 15, 2017 from the City of Newport in response to the April correspondence from the Board chairman. Ms. Dacy recommended that the Board pass a motion to receive the letter and schedule discussion of the letter and possible response for the July 18, 2017 CDA Board meeting. Commissioner Zeller moved to receive the letter, schedule the discussion and possible response for the next Board meeting. The motion was seconded by Commissioner Belisle. Motion carried 7-0. Ms. Dacy indicated that Red Rock Square was completed and is 100% pre-leased. Commissioner Belisle asked for clarification on entitlement bond issuer. Ms. Dacy indicated it is a provision in state law which the legislature which identifies jurisdictions that are allocated a certain amount of bond

8

Regular Board Meeting June 20, 2017 Page 5 allocation from the federal government. Congress establishes the entitlement per capita ratio for bond allocation for a state and the state determines who issues these types of bonds. She indicated that only a handful of entities are designated. She further indicated that for Washington County CDA to get such a designation, another entity would probably have to surrender a portion of their eligibility. CLOSED EXECUTIVE SESSION Attorney Client Privilege in the matter of Summons and Complaint titled “Libby Real Estate Holdings, L.L.C. v. County of Washington, Minnesota, and the Washington County Community Development Agency, dated May 5, 2017. Kaela Brennan, CDA Legal Counsel, McGrann, Shea law firm explained the attorney/client privilege under Minnesota Statute, Section 13d.05, subdivision 3b, provides that a meeting may be closed to discuss legal advice and strategies concerning the pending litigation of Libby Real Estate Holdings, LLC versus Washington County and Washington County Community Development Agency. A motion needs to be made to close the meeting under Section 13d.05, subdivision 3b. Commissioner Zeller moved to go into Closed, Executive Session, seconded by Commissioner Widen. Motion carried 7-0 at 4:04 PM. Commissioner Ryan moved to close the Executive Session and return to the regular session, seconded by Commissioner Dingle. Motion carried 7-0. Ms. Brennan stated that she will obtain more information from plaintiff’s counsel for the Board. Commissioner Miron moved to adjourn the Board meeting, seconded by Commissioner Widen. Motion carried 7-0. Meeting adjourned at 4:45 p.m. Attest: Chair/Vice Chair Commissioner

9

Check CheckNumber Vendor Check Name Date Amount

78015 CenturyLink 6/1/2017 4,769.26$

78016 Minnehaha Manor 6/1/2017 821.00

78017 Geneva Village Apartments 6/1/2017 324.00

78018 Upstream Properties, Inc. 6/1/2017 1,246.00

78019 Xcel Energy 6/1/2017 4,284.14

78020 Orleans Homes 6/1/2017 1,150.00

78021 Mark Court Apartments 6/1/2017 788.00

78022 Braun Intertec Corp. 6/1/2017 1,307.50

78023 Ann Bodlovick Apartments 6/1/2017 456.00

78024 Woodland Park Apartments 6/1/2017 2,582.00

78025 Ace Hardware 6/1/2017 228.67

78026 Barry Torgerson 6/1/2017 497.00

78027 For Rent Media Solutions 6/1/2017 45.25

78028 Canvas Health Inc. 6/1/2017 5,519.79

78029 Canvas Health Inc. 6/1/2017 900.00

78030 Health Partners 6/1/2017 14,634.75

78031 AFLAC 6/1/2017 180.46

78032 Village Apartments 6/1/2017 609.00

78033 Waste Management of WI-MN 6/1/2017 233.21

78034 Park Supply of America 6/1/2017 201.10

78035 Curve Crest Villas 6/1/2017 1,138.00

78036 LHB Inc. 6/1/2017 1,320.00

78037 Forest Ridge Townhomes 6/1/2017 5,453.69

78038 Maintenance Service Solutions 6/1/2017 2,300.48

78039 Menards - Oakdale 6/1/2017 187.23

78040 Brick Pond Apartments 6/1/2017 830.00

78041 Fischbach Construction, Inc. 6/1/2017 500.00

78042 Paffy's Pest Control, Inc. 6/1/2017 155.00

78043 Duluth HRA 6/1/2017 4,004.34

78044 Esultants Web Services 6/1/2017 50.00

78045 Rumpca Services Inc. 6/1/2017 338.00

78046 Oakdale Village 6/1/2017 2,703.00

78047 Cottages Phase III 6/1/2017 394.00

78048 Abbott Paint & Carpet Company 6/1/2017 940.36

78049 Menards-Stillwater 6/1/2017 277.19

78050 Dey Distributing Inc. 6/1/2017 849.05

78051 Shelter Corporation 6/1/2017 1,366.43

78052 MN Department of Labor & Indus 6/1/2017 100.00

78053 Renovation Systems, Inc 6/1/2017 2,798.65

78054 HD Supply Facilities Maintenan 6/1/2017 2,260.87

78055 Frattallone's / Woodbury Ace 6/1/2017 3.98

78056 Cypress Sr. Living 6/1/2017 2,245.00

78057 Gentry Place 6/1/2017 526.00

78058 City Wide Maintenance of MN 6/1/2017 1,139.00

78059 Edward Kunnary 6/1/2017 1,183.92

78060 G & K Services Inc 6/1/2017 90.24

78061 Common Bond City Walk Ltd 6/1/2017 775.00

78062 Technology Software Solutions 6/1/2017 2,800.17

Washington County CDAChecks Issued

June 1 - 30, 2017General Checking

Page 1 of 11

10




78063 Cottages of Stillwater 6/1/2017 376.00

78064 Forest Oak Apartments LP 6/1/2017 1,482.00

78065 Michael Butchko 6/1/2017 421.00

78066 The Groves Apartments LLC 6/1/2017 867.00

78067 Yvette DuFresne 6/1/2017 495.00

78069 956 Associates LLP 6/1/2017 388.00

78070 Jamar East LLC 6/1/2017 595.00

78071 Johnson, Erica 6/1/2017 754.00

78072 Richard T Curtin 6/1/2017 650.00

78073 Xcel Energy -(UR) 6/1/2017 161.00

78074 Steve Johnson Company 6/1/2017 477.00

78075 Fournier, Thomas 6/1/2017 927.00

78076 Briar Pond Apartments 6/1/2017 1,056.00

78077 Stillwater Greeley LLC 6/1/2017 729.00

78078 City Sprint 6/9/2017 23.98

78079 St. Paul Pioneer Press 6/9/2017 300.00

78080 Innovative Office Solutions LL 6/9/2017 274.49

78081 Xcel Energy 6/9/2017 8,929.75

78082 All, Inc. 6/9/2017 2,429.92

78083 Ace Hardware 6/9/2017 77.41

78084 Board of Water Commissioners 6/9/2017 758.40


78086 Purchase Power 6/9/2017 1,000.00

78087 Integra Telecom 6/9/2017 163.00

78088 Springsted, Inc. 6/9/2017 2,427.16

78089 SRC, Inc. 6/9/2017 362.13

78090 Village Apartments 6/9/2017 511.00

78091 SE MN Multi Co. HRA 6/9/2017 800.59

78092 Waste Management of WI-MN 6/9/2017 1,438.97

78093 Robert B. Hill Co. 6/9/2017 783.10

78094 Spok, Inc. 6/9/2017 30.01

78095 Lindsey Software Systems, Inc. 6/9/2017 366.00

78096 Menards - Oakdale 6/9/2017 147.42

78097 Metrowide Engagement on Shelte 6/9/2017 14,928.42

78098 Comcast 6/9/2017 1,642.49

78099 MEI Minnesota Elevator, Inc. 6/9/2017 977.92

78100 Resident News 6/9/2017 423.59

78101 Centraire Heating & Air Condit 6/9/2017 435.00


78103 Dustbuster's Pavement Sweeping 6/9/2017 1,745.00

78104 Hokr Painting Inc 6/9/2017 1,022.50

78105 B. D. Stevens Landscaping 6/9/2017 437.75

78106 Great American Business Prod. 6/9/2017 108.22

78107 Bill Lightner 6/9/2017 237.44


78109 Turnover Apartment Painting In 6/9/2017 360.00

78110 ECM Publishers, Inc. 6/9/2017 161.48

78111 Menards-Forest Lake 6/9/2017 52.51

Page 2 of 11

11




78112 Abbott Paint & Carpet Company 6/9/2017 1,220.52

78113 Menards- Cottage Grove 6/9/2017 251.79

78114 Reliakor Services 6/9/2017 1,952.46



78117 MJ's Contract Appliance Inc 6/9/2017 444.00

78118 Lakeside Townhomes Ltd Partner 6/9/2017 880.37

78119 Pondview Townhome Ltd Partners 6/9/2017 1,100.46

78120 Republic Services #923 6/9/2017 6,888.70



78123 HD Supply Facilities Maintenan 6/9/2017 374.21

78124 Sherwin Williams - Cottage Gro 6/9/2017 448.80

78125 J. D. Windows & Doors, Inc. 6/9/2017 800.25

78126 IPMA - HR MN, League of MN Cit 6/9/2017 182.13

78127 A Vivid Look 6/9/2017 4,675.00

78128 Move Sales, Inc. 6/9/2017 97.00

78129 Frattallone's / Woodbury Ace 6/9/2017 4.19

78130 Dave Schaffer 6/9/2017 760.00

78131 Express Employment Professiona 6/9/2017 1,892.05

78132 G & K Services Inc 6/9/2017 33.04

78133 Advanced Communications 6/9/2017 110.00

78134 Think Graphic Design 6/9/2017 510.00

78135 Time Communications, Inc 6/9/2017 941.18

78136 Screening Reports Inc 6/9/2017 725.00

78137 Eve Bjork 6/9/2017 83.21

78138 Christopher Eng 6/9/2017 182.06

78139 PQL Inc. 6/9/2017 278.86

78140 ACS Asphalt Concrete Solutions 6/9/2017 5,783.00

78141 Ann Shimeall 6/9/2017 13.16

78142 Benusa Appliance Sales & Servi 6/9/2017 208.00

78143 Bohlen Surveying & Associates, 6/9/2017 10,500.00

78144 Twin Construction, LLC 6/9/2017 495.00

78145 Robert & Tammi Allen 6/9/2017 505.96

78146 Program participant 6/9/2017 505.02








78154 Nan Mckay & Associates 6/15/2017 1,192.50

78155 City of Oakdale 6/15/2017 6,779.13

78156 Redpath and Company 6/15/2017 47,000.00

78157 Xcel Energy 6/15/2017 3,309.79

78158 T R Computer Sales 6/15/2017 4,366.50

78159 All, Inc. 6/15/2017 2,963.00

Page 3 of 11

12




78160 Sundberg America LLC 6/15/2017 104.69

78161 Ace Hardware 6/15/2017 65.06

78162 For Rent Media Solutions 6/15/2017 1,100.43

78163 City of Landfall 6/15/2017 34,046.00

78164 Habitat for Humanity 6/15/2017 79,500.00

78165 AFSCME Council 5 6/15/2017 805.86

78166 Cermak Rhoades Architects Inc 6/15/2017 23,233.48






78172 Maintenance Service Solutions 6/15/2017 852.50

78173 Menards - Oakdale 6/15/2017 113.62

78174 Amazon Environmental, Inc. 6/15/2017 387.96

78175 Comcast 6/15/2017 142.04

78176 MEI Minnesota Elevator, Inc. 6/15/2017 260.57

78177 Midcontinent Communications 6/15/2017 33.63


78179 Hokr Painting Inc 6/15/2017 1,251.25

78180 Monroe Moxness Berg 6/15/2017 942.50

78181 Rumpca Services Inc. 6/15/2017 2,038.00

78182 Culligan 6/15/2017 38.45

78183 Turnover Apartment Painting In 6/15/2017 2,510.00



78186 MJ's Contract Appliance Inc 6/15/2017 504.00

78187 Advanced Disposal Solid Waste 6/15/2017 1,254.97





78192 Firenet Systems, Inc. 6/15/2017 360.00

78193 IDC Automatic 6/15/2017 111.60

78194 Heather Posthumus 6/15/2017 41.80

78195 Express Employment Professiona 6/15/2017 766.40

78196 Verizon 6/15/2017 594.33

78197 Smilies Sewer Service 6/15/2017 1,697.00

78198 Piccadilly Square, LLC 6/15/2017 35,270.90

78199 Impression Signs and Graphics 6/15/2017 3,847.50

78200 Community Action Partnership o 6/15/2017 196,227.00

78201 Real Estate Publishing Corp 6/15/2017 5,000.00

78202 Gently Cook 6/15/2017 155.05



78205 MN NAHRO 6/23/2017 175.00

78206 City of Oakdale 6/23/2017 349.88


Page 4 of 11

13




78208 Xcel Energy 6/23/2017 12.40

78209 City of Cottage Grove 6/23/2017 5,735.36

78210 Bruce Nelson Plumbing Inc. 6/23/2017 150.00

78211 T R Computer Sales 6/23/2017 431.00

78212 M.H.F.A. 6/23/2017 3,000.00

78213 Madden Galanter Hansen LLP 6/23/2017 123.30

78214 City of Woodbury 6/23/2017 779.19



78217 MN Multi Housing Association 6/23/2017 25.00

78218 NAHRO 6/23/2017 1,552.41

78219 Ehlers & Assoc. Inc 6/23/2017 396.25

78220 US Bank Equipment Finance Serv 6/23/2017 3,426.54

78221 CoreLogic Credco LLC 6/23/2017 390.20

78222 Loucks Associates 6/23/2017 5,239.20

78223 Menards - Oakdale 6/23/2017 16.45

78224 SCV Landscaping, LLC 6/23/2017 1,652.50

78225 Comcast 6/23/2017 451.82


78227 Hokr Painting Inc 6/23/2017 55.00

78228 Roy C., Inc. 6/23/2017 165.00

78229 B. D. Stevens Landscaping 6/23/2017 4,403.25

78230 KONE, INC 6/23/2017 464.36

78231 Clog Un-Boggler Inc. 6/23/2017 205.00

78232 Dialog One LLC 6/23/2017 130.00

78233 Rumpca Services Inc. 6/23/2017 1,698.00

78234 Culligan 6/23/2017 37.35

78235 Watson Appliance Service Inc 6/23/2017 13.95

78236 MN Dept of Revenue 6/23/2017 108.00

78237 Turnover Apartment Painting In 6/23/2017 2,050.00


78239 Menards-Forest Lake 6/23/2017 141.40

78240 Abbott Paint & Carpet Company 6/23/2017 1,768.76




78245 Shelter Corporation 6/23/2017 675.67

78246 MN Department of Labor & Indus 6/23/2017 400.00




78250 Kone, Inc. 6/23/2017 156.23

78251 Apartments LLC 6/23/2017 365.00

78252 Hanbery & Turner, PA 6/23/2017 1,524.00

78253 Melissa Taphorn 6/23/2017 203.45

78254 City Wide Maintenance of MN 6/23/2017 126.60

78255 Stantec Consulting Services In 6/23/2017 968.00

78256 Express Employment Professiona 6/23/2017 958.00

Page 5 of 11

14




78257 Kathryn Paulson 6/23/2017 113.49

78258 CenturyLink 6/23/2017 50.75

78259 Engage Print Inc 6/23/2017 3,940.06

78260 Accountemps 6/23/2017 103.41

78261 Elena Shulman 6/23/2017 326.86

78262 Eve Bjork 6/23/2017 147.49

78263 Benusa Appliance Sales & Servi 6/23/2017 218.00

78264 Greater MSP 6/23/2017 25,000.00

78265 CenturyLink 6/29/2017 4,773.26

78266 Johnstone Supply 6/29/2017 301.48


78268 Xcel Energy 6/29/2017 21,921.43

78269 Ace Hardware 6/29/2017 658.22

78270 Robert B. Hill Co. 6/29/2017 88.30

78271 Cardmember Services 6/29/2017 911.44

78272 Maintenance Service Solutions 6/29/2017 912.48

78273 Menards - Oakdale 6/29/2017 41.70

78274 B. D. Stevens Landscaping 6/29/2017 206.00


78276 Branum Landscaping Inc 6/29/2017 6,704.00

78277 Ver-Tech Inc. 6/29/2017 89.73


78279 HD Supply Facilities Maintenan 6/29/2017 372.41

78280 G & K Services Inc 6/29/2017 78.00

78281 SavATree 6/29/2017 965.00

78282 emanuelson-podas 6/29/2017 1,403.50

TOTAL CHECKS: 828,699.49$

Page 6 of 11

15

VOIDED Check

Check No. Vendor Check Name Date Amount

78068 Stillwater Greeley LLC 6/1/2017 1,482.00$

78244 Branum Landscaping Inc 6/23/2017 6,793.73

Electronic ACH Type Vendor Payment Date Amount

ACH Dougherty Mortgage 6/1/2017 76,032.82$

ACH First State Bank Wyoming 6/2/2017 12,552.29

ACH Automatic Data Processing 6/2/2017 268.32




ACH Automatic Data Processing 6/8/2017 47,146.38


ACH Nationwide 6/9/2017 3,773.52

ACH Nationwide 6/9/2017 5,607.72

ACH Optum Bank 6/9/2017 361.53

ACH State of Minnesota 6/12/2017 885.00



ACH Optum Bank 6/13/2017 41.25

ACH Cash Management Services 6/14/2017 453.44




ACH Wire transfer 6/22/2017 92,091.94



ACH Nationwide 6/23/2017 3,775.22

ACH Nationwide 6/23/2017 5,554.92


ACH State of Minnesota 6/26/2017 885.00

ACH Optum Bank 6/26/2017 14,361.53





TOTAL ELECTRONIC PAYMENTS: 336,823.42$

Washington County CDAChecks Voided and Electronic Payments


Page 7 of 11

16

Check Number Vendor Check Name Check Date Amount

57175 GRANADA LAKES LTD PARTNERS 6/1/2017 1,105.00$ 57176 ORLEANS HOMES II 6/1/2017 567.0057177 MINNEAPOLIS PHA/V 6/1/2017 798.2657178 ASHWOOD PONDS 6/1/2017 4,166.0057179 BARBARA GAUGHAN FAMILY LTD PAR 6/1/2017 1,803.0057180 LONG LAKE VILLAS 6/1/2017 3,136.0057181 CURVE CREST VILLAS 6/1/2017 3,233.0057182 LONG, THOMAS 6/1/2017 1,189.0057183 FOREST LAKE APTS HOUSING 6/1/2017 521.0057184 EAST GATE APARTMENTS LP 6/1/2017 224.0057185 VILLAGE APARTMENTS # 7 6/1/2017 1,806.0057186 CYPRESS SR. LIVING 6/1/2017 6,089.0057187 SIVERSON, NEIL 6/1/2017 748.0057188 Xcel Energy 6/1/2017 987.0057189 MAIN STREET RENEWAL LLC 6/1/2017 1,120.0057190 IH2 PROPERTY ILLINOIS, LP 6/1/2017 2,462.0057191 BOYUM C/O APPLEGATE PROP MGMT. 6/1/2017 426.0057192 ALEXANDER, TROY 6/1/2017 1,046.0057193 LILY LAKE TERRACE APTS 6/1/2017 892.0057194 PICCADILLY SQUARE OF MAHTOMEDI 6/1/2017 1,942.0057195 BUTCHKO, MICHAEL 6/1/2017 1,250.0057196 COTTAGES PHASE III 6/1/2017 863.0057197 GENEVA VILLAGE LTD. PARTNERS 6/1/2017 2,525.0057198 GENTRY PLACE APARTMENTS 6/1/2017 2,077.0057199 EAST GROVE ESTATES 6/1/2017 1,580.0057200 MINNEHAHA MANOR 6/1/2017 2,596.0057201 RIDGECREST APARTMENTS LLC 6/1/2017 1,089.0057202 SCHNEIDER, DAVID 6/1/2017 1,185.0057203 ORLEANS HOMES LIMITED PARTNER 6/1/2017 10,109.0057204 MARK COURT APTS (CEDAR CT LLC) 6/1/2017 431.0057205 HOFFMAN, NANCY 6/1/2017 110.0057206 PIONEER APARTMENTS 6/1/2017 1,281.0057207 JOHN JERGENS ESTATES 6/1/2017 1,548.0057208 WOODLAND PARK APARTMENTS 6/1/2017 20,545.0057209 STOBBE, ALVIN 6/1/2017 1,100.0057210 COTTAGES OF COTTAGE GROVE 6/1/2017 1,318.0057211 PATTEN, LINDA 6/1/2017 1,158.0057212 BRIAR POND 6/1/2017 19,700.0057213 BRICK POND APARTMENTS 6/1/2017 1,162.0057214 COBBLEHILL APTS. 6/1/2017 3,048.0057215 SHIH, AMY 6/1/2017 1,367.0057216 BRIARCLIFF MANOR 6/1/2017 2,229.0057217 EASTWOOD INVESTMENTS LLC 6/1/2017 598.0057218 GENEVA VILLAGE L.P. 6/1/2017 1,864.0057219 MULLER MANOR 6/1/2017 753.0057220 PARK PLACE APTS. II 6/1/2017 404.0057221 UPSTREAM PROPERTIES,INC. 6/1/2017 217.0057222 ECHO RIDGE APARTMENTS - PHM 6/1/2017 514.0057223 WOODLAND TOWNHOMES 6/1/2017 9,512.00

Washington County HRAChecks Issued

June 1 - 30, 2017Section 8

Page 8 of 11

17




57224 COREY, SHELDON 6/1/2017 329.0057225 STONECREST 6/1/2017 1,758.0057226 LAKESIDE TOWNHOMES 6/1/2017 18,082.0057227 OAKHILL COTTAGES 6/1/2017 516.0057228 CASSELLS, CRANSTON 6/1/2017 949.0057229 OSSEI, HARRY 6/1/2017 917.0057230 LARKIN, STACY 6/1/2017 576.0057231 MC CUNE,SHELLY 6/1/2017 1,182.0057232 LAKE SARAH PROPERTIES 6/1/2017 1,239.0057233 PONDVIEW TOWNHOMES 6/1/2017 13,482.0057234 NOVAK, GREG 6/1/2017 521.0057235 BENASSI, CAROL 6/1/2017 590.0057236 GAUGHAN CO./VILLAGE APARTMENTS 6/1/2017 571.0057237 JERDE, BARBARA 6/1/2017 188.0057238 CHANG, PAUL 6/1/2017 879.0057239 DESHLER, DAVID 6/1/2017 984.0057240 WEBER, MARTY 6/1/2017 615.0057241 LO, TANG-YUNG 6/1/2017 724.0057242 FOREST RIDGE TOWNHOMES 6/1/2017 3,654.0057243 CHHEN, STEVEN 6/1/2017 1,013.0057244 LEE, BLONG 6/1/2017 1,149.0057245 SIENNA RIDGE TOWNHOMES 6/1/2017 5,165.0057246 DIAKELLY, JULIENNE 6/1/2017 1,291.0057247 COTTAGES OF ASPEN LP 6/1/2017 2,824.0057248 HER, BEE 6/1/2017 518.0057249 SCHNEIDER, DAVID 6/1/2017 969.0057250 SIKORSKI, GRETA 6/1/2017 565.0057251 ZHANG, CHONGQI 6/1/2017 889.0057252 HENDRICKSON, PAMELA 6/1/2017 489.0057253 HAMPTON, PHILLIP 6/1/2017 800.0057254 JD PONDVIEW LLC 6/1/2017 6,877.0057255 BLEW HOLDINGS, LLC 6/1/2017 1,976.0057256 MARK VIEROW 6/1/2017 1,350.0057257 STEWART, JEROME 6/1/2017 493.0057258 RED OAK PRESERVE FAMILY LP 6/1/2017 6,675.0057259 PETERSON, TONIA C. 6/1/2017 702.0057260 OSBORN, ROBERT 6/1/2017 715.0057261 OAKDALE-GRANADA LAKES LTD. PAR 6/1/2017 14,704.0057262 ABDULMIJID, FAISAL 6/1/2017 1,221.0057263 GOLDEN STONE LLC 6/1/2017 512.0057264 HOWARD, CHAD 6/1/2017 466.0057265 JACOBSEN, ELENA 6/1/2017 608.0057266 CJ RENTALS 6/1/2017 1,168.0057267 GALVIC CORPORATION 6/1/2017 1,220.0057268 NEW CHALLENGES, INC 6/1/2017 823.0057269 KISAJJA, CHRISTINE 6/1/2017 977.0057270 ZHANG, HAIYAN 6/1/2017 528.0057271 XU, XUEMEI 6/1/2017 999.0057272 Lion Rock Newport LLC 6/1/2017 636.00

Page 9 of 11

18




57273 WANG, DANLI 6/1/2017 300.0057274 A.L.A. PROPERTIES, LLC 6/1/2017 2,077.0057275 TOY, DAVID LLC 6/1/2017 2,309.0057276 Nationwide Housing Corp. 6/1/2017 14,340.0057277 COMMON BOND CITY WALK LIMITED 6/1/2017 1,799.0057278 VIEWS AT CITY WALK 6/1/2017 437.0057279 RSRC ASHWOOD LLC 6/1/2017 1,517.0057280 TSEGAI, DANIEL 6/1/2017 714.0057281 FRANK, ANTHONY 6/1/2017 634.0057282 RAO, JIACHEAG 6/1/2017 906.0057283 GRIFFIN COURT C LLC 6/1/2017 546.0057284 NUR, MOHAMED 6/1/2017 959.0057285 ST CROIX VILLAGE LLC 6/1/2017 4,197.0057286 THE GROVES APARTMENTS LLC 6/1/2017 4,671.0057287 WOOI, JOHN 6/1/2017 1,037.0057288 MIND PROPERTIES LLC 6/1/2017 932.0057289 MAO, GUOPING 6/1/2017 1,294.0057290 PETERSEN, ALLAN 6/1/2017 1,164.0057291 KALINOFF PROPERTIES 6/1/2017 526.0057292 FOREST OAK APTS 6/1/2017 1,106.0057293 HEAVEN LLC 6/1/2017 1,345.0057294 SEVEN PINES INVESTMENTS II 6/1/2017 525.0057295 DISATASIO, KIONA 6/1/2017 1,304.0057296 BIRCHWOOD TOWNHOMES 6/1/2017 298.0057297 URBANSKI RENTALS 6/1/2017 806.0057298 FOREST OAK APTS II LTP PAR 6/1/2017 1,522.0057299 STILLWATER GREELEY 6/1/2017 48.0057300 EVERSON, RANDY 6/1/2017 1,334.0057301 TEASDALE PINES TLC LLC 6/1/2017 1,201.0057302 ELAD, FIEN 6/1/2017 788.0057303 Sumner, Jacqueline 6/1/2017 1,015.0057304 CARSON, STEVEN 6/1/2017 426.0057305 OAKDALE TERRACE LLC 6/1/2017 7,475.0057306 COURTLY COMMERCIALS LLC 6/1/2017 3,163.0057307 OXBORO AVE LLC 6/1/2017 1,321.0057308 Xcel Energy 6/8/2017 192.0057309 PICCADILLY SQUARE OF MAHTOMEDI 6/8/2017 651.0057310 BRIAR POND 6/8/2017 143.0057311 SHIH, AMY 6/8/2017 236.0057312 ASHWOOD PONDS 6/8/2017 431.0057313 LAKESIDE TOWNHOMES 6/8/2017 1,650.0057314 NORTH SHORE APARTMENTS 6/8/2017 594.0057315 GAUGHAN CO./VILLAGE APARTMENTS 6/8/2017 333.0057316 FAROOQ, REHAN 6/8/2017 1,129.0057317 JD PONDVIEW LLC 6/8/2017 1,448.0057318 OAKDALE-GRANADA LAKES LTD. PAR 6/8/2017 486.0057319 NEW CHALLENGES, INC 6/8/2017 976.0057320 RSRC ASHWOOD LLC 6/8/2017 1,008.0057321 ST CROIX VILLAGE LLC 6/8/2017 670.00

Page 10 of 11

19




57322 THE GROVES APARTMENTS LLC 6/8/2017 884.0057323 CYPRESS SR. LIVING 6/22/2017 335.0057324 PICCADILLY SQUARE OF MAHTOMEDI 6/22/2017 575.0057326 LAKESIDE TOWNHOMES 6/22/2017 229.0057327 PONDVIEW TOWNHOMES 6/22/2017 1,219.0057328 LUU, RENEE 6/22/2017 563.0057329 FOREST RIDGE TOWNHOMES 6/22/2017 176.0057330 SIENNA RIDGE TOWNHOMES 6/22/2017 1,776.0057331 Lion Rock Newport LLC 6/22/2017 527.0057332 URBANSKI RENTALS 6/22/2017 805.00

TOTAL SECTION 8 CHECKS: 313,543.26$

VOIDED


57325 Ashwood Ponds 6/1/2017 997.00$

Total General Checking, Electronic Payments and Section 8 Checks: 1,479,066.17$

Page 11 of 11

20

WASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION

_July 18, 2017

BOARD MEETING DATE AGENDA ITEM A-1

Finance . ORIGINATING DEPARTMENT/SERVICE

Aaron Christianson 7/10/2017 . REQUESTOR’S SIGNATURE/DATE

BOARD ACTION REQUESTED

Resolution authorizing one year extension of the management agreement with Shelter Corporation.

BACKGROUND/JUSTIFICATION

Staff has presented a summary of the annual review of Shelter Corporation’s performance under the Management Agreement. In general, a high level of financial performance has been maintained over the last three years, and current occupancy is at 99%, above typical occupancy expectations of 95% (family) to 97% (senior). There have been no audit findings in the last three years and tenant satisfaction survey results have been positive. December 31, 2017 marks the end of the three year agreement with Shelter Corporation. However, the agreement permits for two one year extensions at the option of the CDA. Executing the first of the two extensions would allow the Agency to extend the Management contract to 12/31/2018. Based on the Shelter’s past performance the attached resolution recommends extension of the contract. Staff recommends the Board approve the attached resolution as presented. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED

EXECUTIVE DIRECTOR/DATE: Barbara Dacy _____ 7/12/17

ATTACHMENT LIST: ATT A: Memo on Performance Evaluation ATT B: Summary Matrix

FINANCIAL IMPLICATIONS: Fees included in 2018 budget BUDGETED: X YES NO FUNDING: Enterprise Fund_____________________

COMMENTS

21

July 10, 2017 Memo To: CDA Commissioners From: Barbara Dacy, Executive Director

Aaron Christianson, Finance Director Re: Shelter Corporation 2016 Performance Evaluation Purpose Article 6 of the Management Agreement (the “Agreement”) requires that the Executive Director conduct a performance evaluation of the Manager’s performance under the Agreement. The criteria includes but is not limited to the financial performance, physical condition, Manager’s responsiveness and ability to resolve complaints, Manager’s cooperation in resolving audit findings, the results of the Public Housing Assessment Subsystem score (which is the federal scoring system for the Public Housing units), other customary and reasonable indicia of operation and management, Manager’s manner of discharge of any of the manager’s responsibilities, Manager’s calculation of subsidized rents, Manger’s regular update of their operations manual, Manger providing timely and accurate financial data and other reporting detail, Manager and owner holding quarterly meetings to discuss Manager’s ideas to improve operating efficiencies; and Manager’s ensuring contract staff are properly trained. The Minnesota Data Privacy Act considers performance evaluation information as private data (even for independent contractors), but a summary of the issues for the Board’s review at its regular meeting is appropriate. The last review was completed in July 2016. Summary Matrix (Attachment B) The attached matrix contains the key findings of the performance evaluation according to the management agreement. Overall, results are very positive. The properties had an increase in rent revenues for each year presented. This was expected as the Agency raised rents each year. In general, properties have experienced high occupancy rates averaging of 99% for each year presented. This exceeded budgeted expectations of 97% for senior properties and 95% for family housing. In addition, high occupancy resulted in Management earning a portion of the agreed upon management bonus for meeting incentive goals based on gross rents collected. The properties experienced a decrease in operating costs for each year presented. The drop from 2014 to 2015 was primarily due to the end of HUD Energy Efficiency Program at Briar Pond Apartments. Shelter maintenance staff installed energy star compliant appliances in all units to meet program requirements. This program was completed during 2014, which was the primary

Attachment A

22

reason for the large decrease in 2015. Finally, management continues to score well on physical inspections conducted by federal agencies. Financial Performance 1. Occupancy has remained relatively consistent the past three years, remaining in

the 99% range. Gross rents have increased slightly due to the Agency increasing rents each of the three years presented.

2. Expenses decreased for 2014 and 2015, primarily due to the HUD Energy Efficiency Program that the Agency was required to participate in to satisfy HUD mortgage requirements. The impact of that program ending can be seen in 2015 when operating expenses dropped 6.1%.

3. Net operating income before depreciation expense, debt service and transfers increased $430,000 in 2015 due to an increase in rents and a decrease in expenses. The increase in 2016 was attributable the increase in rents and relatively flat expenses year over year.

4. HUD requires certain unit turnaround times in calculating the management assessment score as part of HUD’s overall “Public Housing Assessment System” for the Agency. Near the end of 2015 and beginning of 2016, several public housing units were identified by HUD as being vacant for an unusual period of time. Staff and management have discussed the issue at length and changes have been made to improve the turn process. In addition, Management is providing staff with monthly information on which units are vacant, how long they have been vacant and when it is anticipated they will be filled.

5. HUD contacted staff during 2017 with similar concerns of public housing units being vacant for an unusually long period. Management concluded that information is not getting uploaded correctly into PIH Information center (PIC). Staff and Management are in the process of correcting the errors and developing a plan to avoid future issues.

6. During 2015, Management provided staff with both a “Manager’s Operations Manual” and “Compliance Manual”. No known updates for 2016 and 2017.

7. While regular monthly meetings with Manager’s operation staff are ongoing, we need to schedule quarterly meetings with meetings with Manger’s corporate staff to discuss big picture ideas to improve operating performance.

Physical Condition 1. Public Housing physical inspection was scored at 94a/100 in 2014. There will be

another inspection fall of 2017. 2. Raymie Johnson Estates physical inspection was scored at 99b/100 in 2014.

There will be another inspection fall of 2017. 3. Briar Pond physical inspection was scored at 92/100 in 2014. There is another

inspection scheduled for July 2017. 4. CDA tenant satisfaction surveys have shown satisfaction of maintenance from

87% to 85% between 2012 and 2016, and property conditions from 75% to 79% between 2012 and 2016.

Responsiveness and Ability to Resolve Complaints 1. The Vice President of Operations and Asset Management, Regional Manager,

Area Manager and Director of Compliance, (public housing program and Raymie Johnson Estates), and other Management staff have been consistently available to CDA staff for routine and emergency issues.

Attachment A

23

2. The CDA policy has been to refer any complaints to the affected property manager for action. A tracking system for tenant contact with CDA staff was initiated in early 2013. To date, all issues have been addressed satisfactorily. The criteria to evaluate this issue include the turnaround time to address the complaint and an ongoing evaluation of the nature of the complaint and the response. In other words, if similar complaints arise about the same topic, then CDA staff will initiate further analysis with Management’s staff to determine if there needs to be a systems or a policy change. The process laid out for handling complaints received by this office affords representatives of Management 14 days in which to address complaints received and to respond to this office with an indication of how the matter was handled. Results of the implementation of the tracking system are as follows: 2013 (starting March 1, 2013) Complaints received: 16 Median turnaround time: 1.5 days Longest turnaround time: 11 days Responses provided by legal counsel: 2 Average turnaround time for responses from legal counsel: 7.5 days Legal costs incurred: $40,714 Average turnaround time for direct responses: 2.07 days 2014 Complaints received: 28 Median turnaround time: 5.0 days Longest turnaround time: 14 days Responses provided by legal counsel: 8 Average turnaround time for responses from legal counsel: 5.9 days Legal costs incurred: $49,608 Average turnaround time for direct responses: 3.4 days 2015 Complaints received: 11 Median turnaround time: 2.0 days Longest turnaround time: 9 days Responses provided by legal counsel: 1 Average turnaround time for responses from legal counsel: 9 days Legal costs incurred: $39,073 Average turnaround time for direct responses: 1.75 days 2016 Complaints received: 11 Median turnaround time: 2.5 days Longest turnaround time: 9 days Responses provided by legal counsel: 3 Average turnaround time for responses from legal counsel: 5.3 days Legal costs incurred: $44,888 Average turnaround time for direct responses: 3.1 days

Attachment A

24

All responses are within the stated time period. Most complaints related to weather issues, such as snow removal. The increase from 2013 to 2014 primarily related to the timing the program was placed into service, i.e. there were less winter months in 2013.

Cooperation with Audit Findings Management has made significant contributions to the audits, especially in the area of compliance. There have been no audit findings in any of the past three years. In any given year, our auditor tests the tenant files for Briar Pond (HUD mortgage), Raymie Johnson Estates (Project Based Section 8), and public housing on a random basis.

Staff Training Manager’s staff appears to be well trained. Their staff is responsive, courteous and eager to go the extra step for the Agency.

As an employer, Shelter Corporation was named “Top Workplaces 2016” by the Star Tribune Top 150 Workplaces 2016 survey. The award is based upon feedback from an employee survey. Over 1,555 organizations were invited to participate in the survey, and over 73,870 employees shared their views. Capital Improvements Over the last three years, Management maintenance staff has assisted CDA staff with over $4.1 million of improvements (which does not include the Groves Apartment renovation project or Piccadilly Square of Mahtomedi). The projects include a major interior renovation at Park Place I & II, significant exterior renovation at Woodland Park and mechanical work at Whispering Pines. Management’s Regional Maintenance Manager and staff have been outstanding to work with on both large and small projects.

2017 Goals 1. Maintain occupancy levels at 99%. For public housing properties, ensure that

occupancy meets/exceeds current HUD requirements for maximum points possible under the Management Assessment Sub-System.

2. Begin holding quarterly meetings with Manager corporate staff to identify appropriate options for improving operating performance.

3. Continue providing high level management services to the Agency and its properties.

Attachment A

25

Attachment B

Summary Matrix

Evaluation Factor 2016 2015 2014

Occupancy Rates 99% 99% 99%

Rent Revenues

Inc <dec> over PY

$9,093,166

0.81%

$9,020,404

0.71%

8,956,638

Operating Expenses

Inc <dec> over PY

$5,087,799

<0.19%>

$5,097,519

<6.1%>*

$5,430,350

Net Operating Income

(before depreciation

and debt service)

$4,005,367 $3,922,885 $3,526,288

Audit Findings None None None

Delinquent Accounts

Receivable

$964 $13,800** $10,000**

Capital Improvement

Projects

$1.0 million (Includes $500 thousand

Whispering Pines

mechanical work)

$1.2 million (includes $900 thousand

Park Place I&II interior

rehab project)

$1.9 million (includes $1.5 million

Woodland Park exterior

rehab project)

Minnesota Housing

Finance Agency

Management &

Occupancy Review

To Complete July

2018

Raymie Johnson

Satisfactory

Raymie Johnson

Satisfactory

Public Housing

Assessment Score

Pending High Performer

(physical inspection

score 38/40)

High Performer

(physical inspection

score 38/40)

Real Estate

Assessment Center

(REAC) Inspections

To Complete Fall

2018

None Public Housing

94a/100

Briar Pond

92/100

Raymie Johnson

99b/100

Tenant Satisfaction

Survey Results

Overall Management

Score was 83%***

NA

Survey done every

other year

Overall Management

Score was 82%***

*Decrease related to the end of the Briar Pond HUD Energy Efficiency Program. Elimination of the

program resulted in a decrease of Briar Pond operating expenses of $210,000.

**Sixty percent of this balance is attributed to one public housing unit in 2014 and three public housing

units in 2015.

*** The combined data for all properties was 84% in 2012.

26

BOARD OF COMMISSIONERS WASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY

WASHINGTON COUNTY, MINNESOTA DATE July 18, 2017 __ ____ ___ RESOLUTION NO. 17-28________________ MOTION BY COMMISSIONER ___ SECOND BY COMMISSIONER ==========================================================================

RESOLUTION AUTHORIZING ONE YEAR EXTENSION OF THE MANAGEMENT AGREEMENT WITH SHELTER CORPORATION

YES BELISLE _ HARGIS ZELLER DINGLE WIDEN_ RYAN _____ MIRON/KARWOSKI ______

NO BELISLE HARGIS ZELLER DINGLE WIDEN _ RYAN _____ MIRON/KARWOSKI ______

==================================================================================== STATE OF MINNESOTA ) SS COUNTY OF WASHINGTON ) I, Barbara Dacy, duly appointed, qualified and acting Executive Director of the Washington County Community Development Agency of Washington County, Minnesota do hereby certify that I have compared the foregoing copy of a Resolution with the original minutes of the proceedings of the Washington County Community Development Agency Board of Commissioners, at its session held on the 18th day of July 2017, now on file in my office and have found the same to be true and correct thereof. Witness my hand and official seal this 18th day of July, 2017. CDA Secretary

Barbara Dacy, Executive Director

27

WASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY

RESOLUTION NO. 17-28

RESOLUTION AUTHORIZING ONE YEAR EXTENSION OF THE MANAGEMENT AGREEMENT WITH SHELTER CORPORATION

WHEREAS, the Washington County Community Development Agency (the “Agency”) owns a diverse portfolio of affordable senior and family properties including a scattered site public housing program (the “Projects”); and

WHEREAS, efficient property management services with respect to these

properties are important to the occupants of the properties and for the financial stability of the Agency; and

WHEREAS, the Agency, in 2014, as a result of carefully considering the information presented in written proposals, and oral interviews with Agency staff, determined that Shelter Corporation (the “Management Company”) provided the necessary experience, certification, training, and system capacity to meet the future property management needs of the Agency; and

WHEREAS, the Agency, on October 21, 2014 approved a Management

Agreement (the “Agreement”) containing the terms and provisions for management services for a time frame commencing on December 28, 2014 and continuing until December 31, 2017 (subject to two one year extensions as set forth therein); and WHEREAS, the Agency has determined that the performance of the Management Company has resulted in high occupancy rates, no audit findings, and improving satisfaction surveys; and WHEREAS, the Agency has determined it is appropriate to exercise the option provided in Section 1.3 of the Agreement to extend the term to December 31, 2018.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF

COMMISSIONERS OF THE WASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY, AS FOLLOWS:

1. That the Board of Commissioners hereby finds that:

a. The required services to residents, the operation and maintenance of the Projects, and the financial stability of the Agency depend on prompt, continuous and capable performance of property management responsibilities;

28

b. Based on a review of the Agency’s Projects, the Management Company property management practices, personnel, and financial results over the term of the Agreement has resulted in (i) high occupancy, (ii) streamlined maintenance procedures, (iii) improved capital improvement planning and implementation, and (iv) steady management and physical inspection scores for the Projects; and

c. The one year extension is allowed by the current agreement.

2. That the Executive Director is hereby authorized, empowered, and directed to execute and deliver in the name and on behalf of the Agency any other documents and instruments in such form and on such terms and conditions as she deems necessary or appropriate in connection with the extension of the management agreement to December 31, 2018, as provided in Section 1.3 of the current agreement and as contemplated above.

3. That the Executive Director is hereby authorized, empowered, and directed to do

all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolutions.

Adopted this 18th day of July 2017.

_____________________________ Chair

ATTEST: __________________________________ Secretary

29

DISCUSSION

D-1 Update on Strategic Planning Community Meetings

30

Memo To: CDA Board of Commissioners From: Barbara Dacy, Executive Director Date: July 13, 2017 RE: Strategic Planning Community Meetings Background I have sent letters to City Administrators/Managers to all communities in the county requesting to meet with the staff they determine is appropriate regarding their housing and economic development goals for the future. In person/phone meetings with six jurisdictions have been held and additional meetings are being scheduled. The purpose of these meetings is twofold: 1) fact finding; and 2) feedback on CDA financial tools and strategic initiatives. Findings In general, here are overall takeaways:

Communities in general are early in their comprehensive planning process and are preparing overall community goals. We will continue to offer assistance when asked regarding pertinent aspects of their plans.

In general, there is positive feedback regarding the Agency’s workforce housing, senior housing (Age Friendly Housing Initiative), and economic development initiatives. Communities indicate that these initiatives are complimentary of their efforts and that they look to the Agency to assist them.

The meetings have provided us with an opportunity to discuss the Agency’s homeownership and rehabilitation programs. There is strong interest in bolstering awareness of these programs.

Transportation issues like the lack of transit or planning for future development around bus rapid transit routes are a common theme as well.

We also heard a specific request from three communities to assist them with various site analyses that will assist in getting developable sites to a more marketable status. Staff recommends that the Agency initiate the steps to formalize a policy for implementation next year. The communities are requesting that the Agency share expenses equally, with the notion that the city and county initial investment is leverage many times over once development occurs. Examples that have been suggested to us include soil testing, environmental assessment, wetland impact, and demolition of buildings. In Cottage Grove for example, a very large developable site requires an Alternative Urban Areawide Review, which is an environmental review document. Once completed, this helps to better communicate to the development community the expectations regarding the development of the site and assists the city in anticipating planning and zoning

31

issues. The site is large and could accommodate a significant amount of development. The Economic Development Director has obtained information from other counties regarding similar programs. Because of the importance of these specific sites to communities, staff also recommends that the Board consider adjusting the levy request in economic development to anticipate these requests for 2018. Staff will be prepared to present more information to the Board at Tuesday’s meeting. Recommendation There appears to be strong community support for the Agency to assist them in sharing expenses to bring developable sites to a marketable condition. Unless otherwise directed, staff will initiate the process to draft a policy to share pre-development expenses with communities. Further, staff will present more information to the Board at Tuesday’s meeting regarding potential impacts to the annual levy request, which could also be discussed with the County Board at a workshop meeting on August 8, 2017.

32

DISCUSSION

D-2 Red Rock Crossing

33

Memo To: CDA Board of Commissioners From: Barbara Dacy, Executive Director Date: July 13, 2017 RE: Correspondence from City of Newport Background At the June 20, 2017 Board meeting, a letter from the City of Newport was distributed dated June 15, 2017 (Attachment A). The Board passed a motion to receive the letter and schedule it for the July meeting. Recommendation The Agency’s consultant regarding the redevelopment, Ehlers Inc., is not able to attend Tuesday’s meeting and a special meeting has been established for July 25, 2017. It is recommended that this item be tabled to the July 25, 2017 meeting.

34

Attachment A

35

Deputy Executive Director (DED) Report July 18, 2017

Red Rock Crossing Redevelopment (City of Newport) Red Rock Square Apartments are fully leased with move-ins expected on August 1, 2017. MWF Properties is hosting a Grand Opening celebration Thursday, August 3rd from 11:00 to 1:00 with tours and refreshments. The Glen at Valley Creek The design team continues to refine the building plans and specifications, which are now 50% complete. The Weidt Group has conducted preliminary energy modeling of the proposed mechanical systems and architectural features through the Energy Design Assistance program funded by Xcel Energy. The models compare energy consumption, initial costs, and payback periods for various “bundles” of building components, such as furnaces, lighting, and roof/wall insulation. The utility company will also provide equipment rebates and incentives based on efficiencies achieved in the completed building. Staff submitted a supplemental funding request to Federal Home Loan Bank of Des Moines. The per-project limit was increased for 2017 to $750,000; the Glen was awarded $500,000 in 2016. Staff have also requested a nine-month extension from Minnesota Housing to secure commitments for the tax exempt bonds and tax credit equity that will allow the project to move forward. Septic System (SSTS) Financial Assistance programs Staff have received ten applications from property owners in Afton, Grant, Lake Elmo, Lakeland, and Scandia. To date $154,971 of financial assistance has been approved or disbursed in the form of seven loans and four Clean Water Fix Up grants. All Clean Water Fix Up funds allocated for the year have been awarded to low-income households; approximately $8,700 of supplemental cost-share assistance has been made available by the Minnesota Pollution Control Agency. Homeownership Services During the month of June, CDA Homeownership staff were able to resolve nine foreclosure cases, of which six mortgages resulted in home retention options. Homeowners saved a combined total of $1,434.41 per month in reduced mortgage payments. Additionally, staff saw over 28 clients for new and follow-up appointments and held two Home Stretch Homebuyer Education workshops. In celebration of National Homeownership Month, both workshops were offered for free. As the chart below shows, the CDA is on target to hit the foreclosure and homebuyer education goals. Additionally, staff has created and started implementing new marketing and outreach efforts.

Households Served By Program

Program

Qtr 1 & 2

Oct. 1 - Mar. 31

Qtr 3 (to date)

Apr. 1-June 30 Annual Goal Progress

Homebuyer Education 36 45 100 90%

Homebuyer Counseling 15 13 50 56%

Foreclosure Counseling 48 14 90 69%

Refinance Counseling 12 6 7 257%

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CDBG/HOME Administration The final 2017 funding allocations for CDBG and HOME were issued on June 15, 2017. Washington County received an allocation of $683,255 for CDBG and $238,507 for HOME. A slight increase for both programs from last year’s allocation amounts. The Annual Action Plan will be submitted to Housing and Urban Development (HUD) on July 20, 2017 with the Dakota County HOME Consortium. Staff prepared environmental reviews for the 2017 projects. Staff will submit a Request for Release of Funds to HUD for those environmental reviews on each project allocated funding under CDBG and HOME after the Annual Action Plan has been submitted. Washington County 2040 Comprehensive Plan Staff continues to author the housing chapter for the County’s 2040 Comprehensive Plan to have a draft ready for an August 3rd County Project Management Team meeting. 2017 Capital Improvements

Property Name Improvement Project Status and Tentative Schedule

Ann Bodlovick Walk & railing Work to done in August. Briar Pond Garage door and parking light

replacement Postponed until after the parking lot work is complete

Briar Pond Mill and overlay Construction completed July 11. The new concrete collars around the basins are cracked. The corrective work will need to wait until September after the asphalt has time to cure.

Briar Pond Common area paint Construction: Fall Brick Pond Drainage improvements Design investigative work in process. Brick Pond Sidewalk to garbage. Work will be done in August. Cobble Hill Retaining wall & front walk repair Design work in progress. Cobble Hill Foundation block repair Recommendations for through wall

flashing. This work will be included in the 2018 budget.

Various properties Parking lots chip seal and patch Construction: Summer The Groves Mechanical room door

replacement Construction: Fall

The Groves Garage door repair Construction: Fall John Jergens Water heaters replacement Construction: Fall John Jergens Drain tile installation Drainage design contracted. John Jergens Sidewalk repairs Extent of replacement to be determined

after drainage design and recommendations are complete.

Muller Manor Garage door replacement Construction: Fall Oakhill Cottages Water Heaters and HVAC units

replacement Construction: Fall

Oakhill Cottages Parking mill and overlay Bids opened May 3rd and ready for award. Construction to begin in mid-August.

Oakhill Cottages Garage foundation work Under construction. Substantial completion expected August 25th.

CDA Office Roof, gutter and downspout replacement

Flat roof to be replaced in September. Gutters will be repaired and left in place.

Park Place Door replacement Construction: Fall

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Park Place/Pioneer Concrete & railing repair Requesting estimates

Raymie Johnson Water heaters and AC replacement

Construction: Fall

Raymie Johnson Common area painting Construction: Fall

Whispering Pines Parking lot expansion Environmental Review complete Woodland Park Exterior building improvements Bid out July 7 with bids due August 1

Woodland Park Furnace replacement Construction: Fall

Woodland Park Retaining wall replacement Work to begin in mid-July.

Briar Pond Parking Lot Mill and Overlay Photos

Before Milling Process

After

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Economic Development Report

July 18, 2017

The economic development plan update was presented to the County Board on June 20th for input, review and comment. A resolution of support for the plan was unanimously approved. I continue assisting a developer on a potential business relocation and expansion effort that could result in 80-90 new high wage paying jobs in Washington County. I attended the June Washington County Workforce Development Board meeting. I met with several area developers who have expressed an interest in Red Rock Crossing Out Lot A as an employment center. I am working with the MN Real Estate Journal to develop the first annual East Metro Development Summit which we will co-sponsor and host on August 22nd in Woodbury. I have forwarded numerous business inquires to our city partners for site related business development opportunities (businesses looking for land and/or buildings). I have also met with and sent out to our local partners, a number or new land listings and building availabilities (owners looking for a new owner/tenants).

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Marketing/Promotion

Newport Out Lot A Sent Marketing Information to MFC Properties - looking to relocate and expand a business

Newport Out Lot A Sent Marketing Information to Opus looking to relocate and expand a business

Newport Out Lot A Meeting with developer interested in Out Lot A

Oakdale, Woodbury Presented to Rotary Club on Economic Development in Washington County

Met with ED Work Group Update on Marketing, Open to Business Program, ED Plan

Marketing Met with Conexus Energy to talk about marketing and business development opportunities in Washington County

Marketing Met with Lake Elmo Bank Pres to discuss business development partnership opportunities

Marketing Met with Commercial Realtor to discuss business development partnership opportunities

Forest Lake Marketing Ad - Placed in MN Real Estate Journal

Marketing & Promotion Spoke with SBA Lender about business development opportunities in Washington County

St. Paul Park, Cottage Grove Met with small area plan consultant to talk about TOD opportunities

Marketing & Promotion Organizing, Hosting a MN Real Estate Journal East Metro Development Summit

Marketing Out Lot A Sent Marketing material on Out Lot A to developer/realtor

Newport Out Lot A Met with Commercial Realtor and provided marketing information and details on Out Lot A

Technical Assistance - Community

Washington County Comp Plan Assisting County staff with economic development competitiveness chapter

Lake Elmo Met with City staff and business looking to relocate and expand

Mahtomedi Met with City staff and business looking to relocate and expand

Afton Request from City to meet with elected officials to discuss zoning and business development opportunities

Newport Out Lot A TIF

Forest Lake EDA Meeting (develop work plan)

Stillwater Assist City Planner with potential financing options for downtown building improvement loans

Mahtomedi Working with City staff on redevelopment project

Woodbury Met with City Staff to offer assistance with comp plan update if desired

Forest Lake Met with City Staff to offer assistance with comp plan update if desired

Lake Elmo Met with City Staff to offer assistance with comp plan update if desired

Stillwater Met with City Staff to offer assistance with comp plan update if desired

Cottage Grove Met with City Staff to offer assistance with comp plan update if desired

Hugo Forwarded recent industrial building sale information to city staff

Business Assistance

Summary of June 2017 Economic Development Activities

40

Gaughn Companies/Wisconsin Business Met with developer and business from WI looking to relocate and expand in Washington County

Business Inquiry Received an email and spoke with a CNC Machine Company from Iowa looking to relocate and expand

Scandia Invited to visit an expanding business with City Staff

Site Related Buildings Looking for a new Owner/Tenant

Mahtomedi Forwarded to City Staff retail space available for sale

Stillwater Forwarded to City Staff professional office space available for lease

Forest Lake Forwarded to City Staff 3.4 acres of commercial land available for sale

Forest Lake Forwarded to City Staff 15 acres of commercial land available for sale

Woodbury Forwarded to City Staff 25,000 sq. ft. Class A Office Space available (new development)

Forest Lake Forwarded to City Staff 37 acres of land available (for new development)

Cottage Grove Forwarded to City Staff retail space available for lease

Cottage Grove Forwarded to City Staff professional building available for lease in Cottage Grove

Lake Elmo Forwarded to City Staff new professional office space available for lease

Forest Lake Forwarded to City Staff retail building available for sale

Hugo Forwarded to City Staff new professional office space available for lease

Lake Elmo Forwarded to City Staff retail building available for sale

Forest Lake Forwarded Commercial Land available for sale to City Staff

Oak Park Heights Forwarded- 20,600 SF of retail/office/medical space available for lease

Cottage Grove Forwarded retail building available for lease to City Staff

Woodbury Forwarded Commercial Land available for sale to City Staff

Cottage Grove Forwarded commercial/professional office building available for lease to City Staff

Forest Lake Forwarded retail building available for lease to City Staff

Woodbury Forwarded commercial/professional office building available for lease to City Staff

Stillwater Forwarded commercial/professional office building available for lease to City Staff

Woodbury Forwarded Commercial Land available for sale to City Staff


Woodbury Forwarded available 10,000 sq. ft. industrial building for lease to city staff

Cottage Grove Forwarded commercial/professional office building available for lease to City Staff


Site Related Business Looking for Land/Building

Forest Lake Forwarded to ity Staff 37 inquiry of land available for sale for new day care center

Oakdale, Woodbury, Lake Elmo, Afton, NewportForwarded to City Staff 10,000 to 15,000 sq. ft Industrial Inquiry on I-94, 694/494

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Received Inquiry from Krause Anderson Looking for 10 acres of buildable land for housing and school campus type development

Woodbury Forwarded City Staff 30,000 sq. ft. Industrial Building Inquiry

Newport Forwarded City Staff 30,000 sq. ft. Industrial Building Inquiry

All Cities Forwarded cities a 13,000 sq. ft. office building inquiry looking for space for 40 employees in East Metro

Hugo, Cottage Grove Forwarded industrial inquiry looking for rail

Newport Out Lot A Sent marketing information to reply to an inquiry for a new 30,000 office building on I-494

Hugo, Forest Lake Forwarded industrial land inquiry to city staff (looking for north metro location)

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Finance Department Report July 18, 2017

Financial Analysis – Year- To-Date May 2017 Financials Total Agency –Total Agency income before depreciation and transfers had a positive variance to budget of $633,265. Revenues were over budget by $255,385 and expenses were under budget by $377,880. Agency budget to actual revenues were over budget by $255,385. This is primarily due to Section 8 HCV program receiving $130,000 more grant revenue than budgeted and property rents which exceeded budget by $142,000. Revenues were under budget for fees for service by $38,000, which is primarly due to the loss of the CLT management fees as a result of the termination of the operating agreement. Total Agency expenses were under budget by $377,880. Expenses under budget relate to various governmental line items being under budget, the largest was consulting which was $41,000 under budget. In addition, total property expense was under budget by $335,529. Administrative and operating were under budget by a combined $66,000, maintenance was under budget by $188,000 and utilities was under budget by $65,000. 2016 GFOA and REAC Submission The 2016 audited financial statements have been submitted to the GFOA for continued participation in the Certificate of Achievement for Excellence in Financial Reporting Program. The Audited REAC Financial Submission is due September 30. 2018 Budget Timeline – A summary of the budget schedule is as follows:

August 8 – County Board Workshop Meeting August 15 – CDA approval of 2018 Levy Request August 16 – Send Copy of CDA Resolution to County On Levy September – County Board preliminary establishment of Levy December – Truth In taxation hearing at County December – County Board consider levy December – CDA Board consider budget

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Attachment A

The financial results for May 31, 2017 are as follows:

2016 Actual 2017 Actual 2017 Budget Variance

Revenues $8,365,087 $8,377,504 $8,122,119 $255,385Expenses 6,787,006 8,455,221 8,833,101 (377,880)

Income (Loss) $1,578,081 ($77,717) ($710,982) $633,265

(Prior To Depreciation and Transfers)


Revenues $4,555,632 $4,562,696 $4,394,262 $168,434Expenses 3,745,007 5,196,169 5,531,698 (335,529)

Income (Loss) $810,625 ($633,473) ($1,137,436) $503,963



Brick Pond $35,326 $23,046 $15,863 $7,183 Woodland Park 163,455 212,661 57,905 154,756 Briar Pond 274,957 229,548 153,382 76,166 Park Place I 62,244 44,415 9,991 34,424 Park Place II 7,277 2,342 5,495 (3,153) Scattered Site (33,151) (3,677) (27,940) 24,263

Whispering Pines 18,595 19,089 (917) 20,006 Transitional Housing (2,502) 399 (335) 734

Trailside 112,588 106,767 71,171 35,596 Oakhill Cottages 56,421 41,603 18,691 22,912 Muller Manor 32,472 24,600 11,235 13,365 Ann Bodlovick 27,714 31,354 16,030 15,324 John Jergens 37,687 33,183 12,270 20,913 Pioneer 17,291 22,259 2,942 19,317 Cobble Hill 51,196 44,379 17,195 27,184 Raymie Johnson 49,672 64,678 15,897 48,781

Groves Managing Member 15,046 16,637 18,665 (2,028)WCD - Series 2013 (12,500) (12,500) (12,500) 0Landfall - Series 2010C (104,494) (107,358) (108,052) 694Piccadilly - Series 2015A 1,331 (1,426,898) (1,414,424) (12,474)

Total $810,625 ($633,473) ($1,137,436) $503,963


Finance Report

July 18, 2017

Total Agency Year-To-Date

Total Properties Year-To-Date

Individual Properties Income(Loss) Year-To-Date

44

Attachment A

Vacancy Rates - 2014-2016

# of Units 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2017 Budget

Annual Annual Annual Annual Annual

Brick Pond 40 0.0% 1.3% 0.6% 0.8% 5%Woodland Park 180 1.2% 1.7% 1.2% 0.9% 5%Briar Pond 196 0.6% 0.3% 0.3% 1.0% 5%Park Place I 36 3.5% 1.4% 0.2% 1.4% 5%Park Place II 6 2.8% 0.0% 4.2% 2.8% 5%Scattered Site 56 0.7% 1.2% 1.5% 0.3% 5%Whispering Pines 40 1.0% 0.8% 1.7% 0.0% 3%

Oakhill Cottages 40 0.0% 0.2% 0.0% 0.0% 3%Muller Manor 28 0.3% 0.0% 0.0% 0.0% 3%Ann Bodlovick 50 0.0% 0.3% 0.0% 0.0% 3%John Jergens 30 0.3% 0.6% 0.0% 0.0% 3%Pioneer 18 0.0% 0.5% 0.0% 0.9% 3%Cobble Hill 45 0.0% 0.4% 0.2% 0.0% 3%Raymie Johnson 120 1.9% 0.6% 1.2% 0.0% 3%Trailside 70 0.6% 0.1% 0.1% 0.0% 3%

Seniors 401 0.6% 0.7% 0.4% 0.0% 3%

Overall 955 1.0% 1.3% 0.7% 0.5% 5%

Senior Properties

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Washington County CDATotal Agency

For the Five Months Ending May 31, 2017

2016 2017Year-to-Date Year-to-Date

Actual Actual

ASSETS

CURRENT ASSETSCash - Operating $4,793,663 $6,414,856Cash - Revenues 1,653,413 1,521,963Cash - Section 8 238,530 233,897Cash-FSS Escrow Public Housing 8,172 17,094Cash -Operating Deficit Reserv 11,920 12,002Cash - Repair Reserve 39,401 39,669Deposits in Trust Fund 8,607,459 9,112,805Deposits in Trust Fund - QECB 10 2,780Deposits in Escrow Account 117,632 126,205Deposits - Security 138,025 143,242Investment in The Groves 500,590 500,579Investment in Piccadilly 1,344,160 1,344,143Debt Service Reserve 225,859 227,234General Operating Reserve 1,051,156 1,327,953Long Term Capital Reserve 501,737 2,141,870US Bank Collateral Investment 1,903,527Interest Receivable-Investment 328Interest Receivable-Loan 94,113Interest Receivable-Other 71,330 68,970Interest Receivable- Loans 274,654 314,550Interest Receivable - Red Rock TIF 12,996 24,813Taxes Receivable-Current 4,601,000 4,718,480Taxes Receivable-Delinquent 47,300 48,633TIF Receivable 111,500 129,100Accounts Receivable 19,551 936Accounts Receivable-Rent(Prepaid) 11,740 2,853Allowance for Doubtful Account (13,778) (516)Loan Receivable 17,086,744 16,546,791Note Receivable (FHLB) 500,000 500,000Loan Receivable-Piccadilly 144,253 515,451Capital Lease Receivable 4,230,059 3,837,851Developer Fee-Receivable 319,000 1,500,000Developer Fee-Interest Receivable 8,741Intergovernmental Rec.-Federal 160,040 262,442Intergovernmental Rec.-State 18,241 5,084Intergovernmental Rec-County 1,071 1,690Interfund Rec.-Special Program 135,933Interfund Rec.-W/O TIF 2,566,547 2,566,547Interfund Rec.- Red Rock TIF 249,986 567,137Interfund Rec-TrailSide 500,000 500,000Prepaid Expenses 216,069 220,980

TOTAL CURRENT ASSETS $52,366,411 $55,634,345

FIXED ASSETSProperty for Resale 188,621 921,908Land 4,559,054 4,559,054Project in Progress 68,419 357,742Buildings and Structures 66,408,025 66,379,441Accum Depr.-Bldgs & Structures(40 years) (28,342,079) (29,279,271)

Net Buildings & Structures 38,065,946 37,100,170Grounds and Improvements 1,770,347 1,783,950Accum Depr.-Grounds & Improv.(40 years) (443,064) (474,372)

Net Grounds&Improv. 1,327,283 1,309,578Furniture and Fixtures 515,702 515,702Accum Depr-Furniture & Fixture(7 years) (469,289) (487,010)

Net Furniture&Fixtures 46,413 28,692

46,413 28,692

TOTAL FIXED ASSETS $44,255,736 $44,277,144

TOTAL ASSETS $96,622,147 $99,911,489

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Actual Actual

LIABILITIES

CURRENT LIABILITIESAccounts Payable $188,509 $112,162Accounts Payable-Bridges 1,253 1,155Accounts Payable-Other 226 519Salaries Payable 30,392 59,093Flex Spending Payable 3,180 5,579Flex Spending-Dependent Care Payable 350Limited Flex Spending (FSL) Payable 976 860Other Payroll Payable (78) 90Contracts Payable 2,779 516Accrued Bond Interest - QECB 15,973 15,320Accrued Bond Interest 502,685 498,568Accrued Mortgage Interest 30,293 29,754Accrued Interest-Red Rock Project 12,996 24,813Accrued Interest -Development 201,838 227,503Notes Payable 500,000 500,000Deferred Revenues 5,990,018 8,027,769Intergov't Payable-County(PILOT) 369,349 376,515Intergov't Payable-Other 40,000 40,000Interfund Payable - Red Rock Project 249,986 567,137Interfund Payable - Development 2,566,547 2,702,480Interfund Payable - GAP 500,000 500,000Escrow Deposits Payable (1,881,188) (1,767,137)Escrow Deposits Payable-Security 378,762 380,927Escrow Deposits Payable-Sec Dep Interest 19,379 20,528Escrow Deposits Payable-FSS 3,639Escrow Deposits Payable-FSS Public Housing 8,172 17,094

TOTAL CURRENT LIABILITIES $9,732,047 $12,345,234

LONG-TERM LIABILITIESRevenue Bonds Payable 42,330,000 38,960,000Revenue Bonds Payable - QECB 1,815,000 1,675,000Mortgage Payable 12,191,019 11,799,254MHFA Loan-POHP 271,000Unamortized Bond Premium 937,147 875,164Unamortized Bond Discount (287,035) (267,260)Deferred Refunding Costs (881,196) (776,031)Deferred Gain on Sale of Property 442,402 389,991Deferred Gain on Refunding 458,981 341,801

TOTAL LONG TERM LIABILITIES $57,006,318 $53,268,919

FUND EQUITYCurrent Year-to-Date Income(Loss) 1,816,155 1,547,657Retained Earnings-Unreserved 28,067,626 32,749,679

TOTAL FUND EQUITY $29,883,781 $34,297,336

TOTAL LIABILITIES & FUND EQUITY $96,622,146 $99,911,489

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2016 2016 vs 2017 2017 2017 2017YTD YTD YTD YTD Actual vs Budget

Actual Actual Actual Budget Variance

TAXESLevy $1,917,082 ($48,951) $1,966,033 $1,966,036 ($3)Current Tax Increments 46,458 (7,334) 53,792 53,790 2

TOTAL TAXES $1,963,540 ($56,285) $2,019,825 $2,019,826 ($1)

INCOMESec. 8 Portability Admin. Fees $84,547 ($2,586) $87,133 $93,125 ($5,992)Section 8 Subsidies 1,080,097 (167,033) 1,247,130 1,116,667 130,463Senior Care Community 3,500 (3,500)HUD Annual Contributions 337,325 (6,104) 343,429 335,375 8,054HUD Annual Contrib.-Admin 31,982 1,281 30,701 31,375 (674)Low Income Housing Tax Credits 30,581 26,581 4,000 34,710 (30,710)Administration 18,457 (58,524) 76,981 29,875 47,106Other Federal Grants and Aids 135,113 (27,683) 162,796 151,875 10,921HOME Rehabilitation Contributions 334,104 184,590 149,514 149,500 14Federal Grants - CDBG 144,444 47,713 96,731 96,731Federal Grants - FSS Combined 17,995 (605) 18,600 19,250 (650)Bridges Administration Fees 9,675 585 9,090 10,830 (1,740)Bridges Subsidies 99,885 (3,008) 102,893 101,337 1,556Other Grants & Aids-State 25,634 2,708 22,926 22,915 11Asset Management Fee 3,000 3,000 3,000Fees for Services-Housing 33,320 30,875 2,445 40,997 (38,552)Conduit Financing Fees 5,956 5,956 875 (875)Origination Fees-Loans 1,492 112 1,380 2,085 (705)Rent Revenue 3,080,990 (29,813) 3,110,803 3,103,750 7,053Rent Revenue-Vacancy Loss (59,301) (8,023) (51,278) (132,087) 80,809Rent Revenue-Subsidized 543,052 (22,201) 565,253 510,790 54,463Utility Reimbursement-Subsidized 5,357 4,035 1,322 1,455 (133)Cable Reimbursement 7,078 66 7,012 7,000 12Rent Revenue-Garage 36,742 (248) 36,990 36,290 700Rent Revenue-Employee Discount (2,910) 862 (3,772) (3,772)Laundry Revenue 12,726 1,442 11,284 12,665 (1,381)Guest Suite Rental Income 800 (500) 1,300 500 800Application Fees Revenue 3,150 525 2,625 4,870 (2,245)Emergency Pendant Reimbursement 298 56 242 335 (93)Security Deposit-Legal 2,905 429 2,476 3,790 (1,314)Security Deposit-Bad Debt 15,426 5,202 10,224 8,080 2,144Security Deposit-Other 13,312 4,546 8,766 9,200 (434)Penalty Charges 6,780 (1,190) 7,970 7,705 265Miscellaneous Revenue 1,357 361 996 2,000 (1,004)Interest-Investments 10,476 (15,466) 25,942 1,905 24,037Interest on Capital Lease 48,772 6,103 42,669 42,668 1Interest Income on Restricted Invest 4,998 (6,711) 11,709 780 10,929Interest Income-Loan 116,794 48,227 68,567 98,990 (30,423)Gain on Investments 2,149 (248) 2,397 2,397Interest-Developer Fee 3,625 (3,625)Interest-Other 15,046 (696) 15,742 15,040 702Revenue-Other 120,718 23,640 97,078 96,630 448Comp. for Loss of Fixed Assets (527) 527 527Gain on Sale of Property 21,225 (861) 22,086 22,290 (204)

TOTAL INCOME $6,401,547 $43,868 $6,357,679 $6,102,293 $255,386

EXPENSESSalaries And Wages-Regular $426,008 ($106,492) $532,500 $562,253 ($29,753)Salaries and Wages-Per Diem 1,500 185 1,315 2,375 (1,060)Medicare Contributions 5,670 (2,231) 7,901 7,783 118Pension Contributions 38,323 (8,431) 46,754 46,717 37Flex Spending Expense 5,230 (2,361) 7,591 7,995 (404)Health Savings Expense 1,510 (152) 1,662 1,910 (248)HSA Expense 11,595 420 11,175 11,175Health Insurance 52,086 527 51,559 59,495 (7,936)Dental Insurance 6,802 (605) 7,407 7,050 357Life Insurance 1,246 (510) 1,756 820 936Disability Insurance 5,115 (228) 5,343 3,665 1,678Workers Compensation 1,995 (1,995)

SUBTOTAL EMPLOYEE COMPENSA $555,085 ($119,878) $674,963 $702,058 ($27,095)

Office Supplies $9,210 $2,600 $6,610 $14,377 ($7,767)Books and Pamphlets 1,205 960 245 625 (380)Cleaning Supplies 3,322 (2,087) 5,409 7,475 (2,066)General Supplies 542 117 425 945 (520)Plumbing Supplies 18,960 3,529 15,431 19,495 (4,064)Electrical Supplies 12,755 1,173 11,582 13,535 (1,953)Carpentry Supplies 12,091 4,265 7,826 17,420 (9,594)Painting Supplies 9,318 1,970 7,348 11,200 (3,852)HVAC Supplies 11,256 6,352 4,904 9,945 (5,041)Appliance Supplies 6,382 (443) 6,825 8,040 (1,215)

48





Building Repair Supplies ($16) $16 $40 ($24)Grounds Supplies (27) 27 40 (13)Auditing/Accounting Services 11,085 (715) 11,800 16,335 (4,535)Payroll Services 4,090 356 3,734 4,000 (266)Legal Fees-Retainer 53,075 (1,590) 54,665 69,740 (15,075)Legal Fees-Litigation (2,775) 2,775 1,295 1,480Legal Fees-Other 10,280 (1,258) 11,538 18,755 (7,217)Consulting Fees 122,764 (16,911) 139,675 180,623 (40,948)Property Management Fees 195,770 (19) 195,789 195,770 19Property Management-HRA 176,867 (16,871) 193,738 219,690 (25,952)Administrative Charges 540 (540)Architect Fees (3,010) 3,010 3,010Inspection Fees 2,945 1,350 1,595 2,545 (950)Appraisal and Assessing Fees (5,860) 5,860 4,165 1,695Financial and Bonding Fees 1,168 1,168 540 (540)Compliance Monitoring 1,250 (1,250)Marketing 13,745 (498) 14,243 32,822 (18,579)Environmental Studies 420 (2,680) 3,100 6,915 (3,815)Municipal Fees 9,998 (3,490) 13,488 13,870 (382)Applicant Screening Fees 5,668 986 4,682 7,570 (2,888)Service Charges 1,923 (789) 2,712 1,500 1,212Other Professional Services 6,620 2,517 4,103 13,035 (8,932)Electric Utilities 76,988 11,794 65,194 92,085 (26,891)Water and Sewer Utilities 81,600 865 80,735 99,785 (19,050)Natural Gas Utilities 78,684 439 78,245 104,050 (25,805)Refuse and Disposal 52,186 1,440 50,746 48,245 2,501Cleaning and Decorating 15,212 (127) 15,339 26,160 (10,821)Cleaning and Janitorial Services 1,313 1,091 222 7,954 (7,732)Carpentry Services 23,065 (6,448) 29,513 50,755 (21,242)Exterminating 6,941 2,099 4,842 8,925 (4,083)Elevator Services 18,541 (2,312) 20,853 17,075 3,778Plumbing Services 20,520 (1,914) 22,434 23,710 (1,276)Water Heater Replacements 1,200 (2,526) 3,726 3,205 521Electrical Services 20,245 (845) 21,090 24,835 (3,745)Carpet/Flooring Services 52,765 12,564 40,201 61,365 (21,164)Painting Services 20,780 3,322 17,458 28,705 (11,247)HVAC Services 12,762 (9,725) 22,487 24,945 (2,458)HVAC Replacements 647 647 15,500 (15,500)Washer & Dryer Replacements 12,432 4,853 7,579 15,247 (7,668)Stove Replacements 7,387 (377) 7,764 9,675 (1,911)Refrigerator Replacements 5,911 (1,083) 6,994 10,370 (3,376)Appliance Services 2,563 2,246 317 2,620 (2,303)Lawn Care Services 5,213 (266) 5,479 26,082 (20,603)Snow Removal Services 48,339 (4,474) 52,813 52,834 (21)Maint.-Building and Structures 835 (835)Maint-Grounds & Improvements 14,072 (10,385) 24,457 25,800 (1,343)Maint-PM-MSS/Bldg Maintenance 1,107 (971) 2,078 1,500 578Maint-Office Equipment 13,004 (242) 13,246 13,375 (129)Property Maintenance Fees 220,447 (7,465) 227,912 235,930 (8,018)On Site Staff-CareTakers 60,316 (7,683) 67,999 79,000 (11,001)On Site Staff-Property Mgrs 195,135 (30,116) 225,251 258,705 (33,454)Association Fees 47,432 (2,820) 50,252 51,125 (873)Rentals-Buildings & Structures 85 (85)Rentals-Office Equipment 18,803 2,155 16,648 19,250 (2,602)Relocation Expense (1,238) 1,238 1,238Telephone 31,621 (6,070) 37,691 37,583 108Cable & Satellite Communicat. 8,825 (456) 9,281 8,245 1,036Delivery 413 360 53 330 (277)Postage 4,287 745 3,542 6,500 (2,958)Travel Expense 11,207 (685) 11,892 10,493 1,399Mileage Reimbursement 5,190 298 4,892 7,495 (2,603)Transportation Charges 9,010 (250) 9,260 10,705 (1,445)Uniforms 3,272 (727) 3,999 3,165 834Advertising 7,957 4,676 3,281 3,800 (519)Newsletters 1,913 (25) 1,938 2,455 (517)Printing and Binding 210 (210)General Liability Insurance 1,073 (76) 1,149 1,085 64Property Insurance 140,869 (2,746) 143,615 145,405 (1,790)Dues and Subscriptions 15,136 893 14,243 10,330 3,913Training 3,208 (16,842) 20,050 2,335 17,715Meetings and Conferences 18,595 13,645 4,950 23,127 (18,177)Licenses and Taxes 225 225Property Taxes 932 (2,396) 3,328 2,170 1,158PILOT 168,144 (2,999) 171,143 162,600 8,543Washington County 102,548 (803) 103,351 103,762 (411)Special Assessments 9,687 2,853 6,834 3,450 3,384Bad Debt Expense 13,267 864 12,403 21,295 (8,892)Donations 835 (835)Resident Retention 1,478 1,084 394 3,835 (3,441)H.U.D Pass Through-expense 7,677 1,317 6,360 9,000 (2,640)

49





Housing Assistance Payments $1,521,113 ($185,807) $1,706,920 $1,560,047 $146,873Utility Reimbursements 9,782 (389) 10,171 13,460 (3,289)FSS Escrow Payment 1,605 (1,081) 2,686 2,686Rent Subsidies-Administration (202) 202 960 (758)Project Assistance 433,274 204,145 229,129 277,800 (48,671)Interest/Other Expenses 2,504 337 2,167 1,575 592Interest Expense-Loan 9,812 (3,370) 13,182 15,740 (2,558)Land and Easements 55,220 (74,356) 129,576 130,000 (424)Capital Outlay (2,227) 2,227 2,227Office Equipment 2,970 2,970 165 (165)Data Processing 5,500 (7,623) 13,123 49,123 (36,000)Bond Principal 884,583 (1,395,000) 2,279,583 2,267,497 12,086Mortgage Principal 122,320 3,035 119,285 119,910 (625)Bond Interest - QECB 20,101 788 19,313 19,555 (242)Bond Interest 579,416 1,177 578,239 587,930 (9,691)Mortgage Interest 151,905 2,678 149,227 148,655 572Trustee Fees 28,213 (7,099) 35,312 24,587 10,725

TOTAL EXPENSES $6,787,006 ($1,668,215) $8,455,221 $8,833,101 ($377,880)

Income(Loss) Before Deprec. & Transf $1,578,081 $1,655,798 ($77,717) ($710,982) $633,265

TRANSFERSOper. Transfer to General Fund $987,482 $987,482Oper. Transfer to Special Rev. (90,486) 90,486 90,486Transfer from Propriety Fund (987,482) (896,996) (90,486) (90,486)

DepreciationDeprec-Buildings & Shelters 712,990 (10,708) 723,698 712,220 11,478Deprec-Grounds & Improvements 18,360 (182) 18,542 18,500 42Deprec-Furniture & Fixtures 7,384 7,384 7,385 (1)

Total Depreciation 738,734 (10,890) 749,624 738,105 11,519

Bond Issuance 8,240 8,240 8,238 2Bond Discount (25,826) (25,826) (25,825) (1)Deferred Refunding 43,819 3 43,816 43,820 (4)Deferred Gain on Refunding (48,825) (48,825) (48,825)Bond Principal-Offset (884,583) 1,395,000 (2,279,583) (2,267,497) (12,086)Mortgage Principal-Offset (69,632) 3,178 (72,810) (72,885) 75

Debt Service Non-Cash ($976,807) $1,398,181 ($2,374,988) ($2,362,974) ($12,014)

TOTAL INCOME ( LOSS) $1,816,154 $268,507 $1,547,647 $913,887 $633,760

50

Washington County CDAGeneral FundBalance SheetMay 31, 2017


Actual Actual

ASSETS

CURRENT ASSETSCash - Operating $1,895,212 $2,083,613Deposits in Trust Fund 7 14General Operating Reserve 1,051,156 1,327,953US Bank Collateral Investment 271,928Interest Receivable-Investmnt 47Taxes Receivable-Current 1,663,000 1,672,000Taxes Receivable-Delinquent 47,300 48,633Prepaid Expenses 10,104 2,699


TOTAL ASSETS $4,938,707 $5,134,959

LIABILITIES

CURRENT LIABILITIESAccounts Payable 23,247 7,779Accounts Payable - Other 134 206Salaries Payable 10,179 10,474Flex Spending Payable 3,180 5,579Flex Spending-Dependent Care Payable 350Limited Flex Spending (FSL) Payable 976 860Other Payroll Payable (78) 90Deferred Revenues 1,017,381 1,023,966


LONG-TERM LIABILITIES

FUND EQUITYCurrent Year-to-Date Income(Loss) 1,343,369 365,874Retained Earnings-Unreserved 2,540,321 3,719,782



51

Washington County CDAGeneral Fund




REVENUES

Levy $692,918 ($3,749) $696,667 $696,665 $2Revenue-Other 1,001 (507) 1,508 1,875 (367)

Total Revenues $693,919 ($4,256) $698,175 $698,540 ($365)

EXPENDITURESSalaries And Wages-Regular $98,709 ($20,546) $119,255 $117,665 $1,590Salaries and Wages-Per Diem 1,430 220 1,210 2,375 (1,165)Medicare Contributions 1,395 (289) 1,684 1,660 24Pension Contributions 8,877 (1,856) 10,733 9,710 1,023Flex Spending Expense 3,075 1,125 1,950 2,500 (550)Health Savings Expense 470 470 500 (30)HSA Expense 2,875 (631) 3,506 3,506Health Insurance 17,214 3,839 13,375 12,915 460Dental Insurance 2,213 160 2,053 1,795 258Life Insurance 381 (10) 391 165 226Disability Insurance 1,606 (11) 1,617 790 827Workers Compensation 665 (665)

Subtotal Employee Compensation $138,245 ($17,999) $156,244 $150,740 $5,504

Office Supplies 4,659 1,169 3,490 6,920 (3,430)Books and Pamphlets (180) 180 205 (25)Cleaning Supplies 3 (161) 164 625 (461)General Supplies 252 69 183 250 (67)Plumbing Supplies 420 219 201 250 (49)Electrical Supplies 540 (540)Carpentry Supplies 306 233 73 500 (427)HVAC Supplies 40 (40)Building Repair Supplies (16) 16 40 (24)Grounds Supplies (27) 27 40 (13)Auditing/Accounting Services 85 85Payroll Services 4,090 356 3,734 4,000 (266)Legal Fees-Retainer 15,852 3,337 12,515 25,040 (12,525)Consulting Fees 37,514 15,872 21,642 53,083 (31,441)Financial and Bonding Fees 1,168 1,168 540 (540)Service Charges 1,919 (793) 2,712 1,250 1,462Other Professional Services 4,196 887 3,309 5,335 (2,026)Electric Utilities 3,180 283 2,897 5,165 (2,268)Water and Sewer Utilities 230 18 212 1,210 (998)Natural Gas Utilities 1,763 781 982 1,415 (433)Refuse and Disposal 288 (183) 471 835 (364)Cleaning and Decorating 6,002 131 5,871 6,585 (714)Carpentry Services (495) 495 2,710 (2,215)Exterminating 150 5 145 335 (190)Elevator Services 696 (160) 856 2,915 (2,059)Plumbing Services 875 (875)Electrical Services 1,786 (8,966) 10,752 2,165 8,587Painting Services 415 (415)HVAC Services 529 529 2,875 (2,875)Lawn Care Services 466 (410) 876 1,210 (334)Snow Removal Services 1,600 1,600 1,085 515Maint.-Building and Structures 835 (835)Maint-Grounds & Improvements (375) 375 1,625 (1,250)Maint-PM-MSS/Bldg Maintenance 1,107 (971) 2,078 1,500 578Maint-Office Equipment 1,653 978 675 1,125 (450)Rentals-Buildings & Structures 85 (85)Rentals-Office Equipment 12,070 1,775 10,295 10,415 (120)Telephone 5,229 (52) 5,281 5,415 (134)Delivery 85 (85)Postage (38) 131 (169) 585 (754)Travel Expense 6,042 2,659 3,383 3,835 (452)Mileage Reimbursement 41 25 16 85 (69)Advertising 4,586 2,234 2,352 1,210 1,142Property Insurance 2,616 296 2,320 2,710 (390)Dues and Subscriptions 7,116 2,312 4,804 5,670 (866)Training 1,264 (8,268) 9,532 960 8,572Meetings and Conferences 6,885 6,114 771 11,127 (10,356)Bad Debt Expense 625 (625)Donations 835 (835)Interest Expense-Loan 9,812 (3,370) 13,182 15,740 (2,558)Capital Outlay (2,227) 2,227 2,227Office Equipment 990 990 165 (165)Data Processing 5,000 (2,423) 7,423 39,000 (31,577)Mortgage Principal 52,688 6,213 46,475 47,025 (550)

Total Operating Expenses $342,460 $1,793 $340,667 $429,850 ($89,183)

Excess of revenues Over $351,459 ($6,049) $357,508 $268,690 $88,818 (Under) expenditures

Transfers

Transfer from Propriety Fund (987,482) (987,482)

Total Transfers ($987,482) ($987,482)

52

Washington County CDAGeneral Fund




Interest-Investments $3,990 ($3,681) $7,671 $7,671Gain on Investments 435 (257) 692 692

Non-Operating Revenue/Expense $4,425 ($3,938) $8,363 $8,363

Net Income (Loss) $1,343,366 $977,495 $365,871 $268,690 $97,181

53

Washington County CDATotal PropertiesBalance Sheet



Actual Actual

ASSETSCURRENT ASSETSCash - Operating $340,036 $1,158,049Cash - Revenues 1,653,413 1,521,963Cash - FSS Escrow Public Housing 8,172 17,094Cash -Operating Deficit Reserv 11,920 12,002Cash - Repair Reserve 39,401 39,669Deposits in Trust Fund 8,607,451 9,112,791Deposits in Trust Fund - QECB 10 2,780Deposits in Escrow Account 112,632 112,517Deposits - Security 138,025 143,242Investment in The Groves 500,590 500,579Investment in Piccadilly 1,344,160 1,344,143Debt Service Reserve 225,859 227,234Interest Receivable-Loan 94,113Interest Receivable-Other 71,330 68,970Taxes Receivable-Current 1,109,000 1,155,010Accounts Receivable 1,544 936Accounts Receivable-Rent(Prepaid) 11,740 2,853Allowance for Doubtful Account (13,778) (516)Loan Receivable 12,105,000 10,677,593Note Receivable (FHLB) 500,000 500,000Capital Lease Receivable 4,230,059 3,837,851Developer Fee Receivable 319,000 1,500,000Developer Fee-Interest Receivable 8,741Intergovernmental Rec.-Federal 120,531 94,403Prepaid Expenses 204,784 216,794


FIXED ASSETSLand 4,559,054 4,559,054Project in Progress 68,419 357,742Buildings and Structures 66,408,025 66,379,441Accum Depr.-Bldgs & Structures(40 years) (28,342,079) (29,279,271)

Net Buildings & Structures 38,065,946 37,100,170Grounds and Improvements 1,770,347 1,783,950Accum Depr.-Grounds & Improv.(40 years) (443,064) (474,372)

Net Grounds&Improv. 1,327,283 1,309,578Furniture and Fixtures 515,702 515,702Accum Depr-Furniture & Fixture(7 years) (469,289) (487,010)

Net Furniture&Fixtures 46,413 28,692

46,413 28,692

TOTAL FIXED ASSETS $44,067,115 $43,355,236

TOTAL ASSETS $75,810,848 $75,601,193

54

Washington County CDATotal PropertiesBalance Sheet



Actual Actual

LIABILITIESCURRENT LIABILITIESAccounts Payable $139,487 $76,975Accounts Payable-Other 29 38Salaries Payable 35,599Contracts Payable 2,779 516Accrued Bond Interest - QECB 15,973 15,320Accrued Bond Interest 502,685 498,568Accrued Mortgage Interest 30,293 29,754Notes Payable 500,000 500,000Deferred Revenues 646,917 673,756Intergov't Payable-County(PILOT) 369,349 376,515Interfund Payable-GAP 500,000 500,000Escrow Deposits Payable-Security 378,762 380,927Escrow Deposits Payable-Sec Dep Interest 19,379 20,528Escrow Deposits Payable-FSS Public Housing 8,172 17,094


LONG-TERM LIABILITIESRevenue Bonds Payable 42,330,000 38,960,000Revenue Bonds Payable - QECB 1,815,000 1,675,000Mortgage Payable 10,309,831 10,032,117MHFA Loan-POHP 271,000Unamortized Bond Premium 937,147 875,164Unamortized Bond Discount (287,035) (267,260)Deferred Refunding Costs (881,196) (776,031)Deferred Gain on Sale of Property 442,402 389,991Deferred Gain on Refunding 458,981 341,801

TOTAL LONG TERM LIABILITIES $55,125,130 $51,501,782

FUND EQUITYCurrent Year-to-Date Income (Loss) 61,218 901,410Retained Earnings-Unreserved 17,510,674 20,072,411



55

Washington County CDATotal Properties

Income Statement, Year-to-DateFor the Five Months Ending May 31, 2017



Operating Revenues

Rent Revenue $3,080,990 ($29,813) $3,110,803 $3,103,750 $7,053Rent Revenue-Subsidized $543,052 ($22,201) $565,253 $510,790 $54,463Rent Revenue-Vacancy Loss ($59,301) ($8,023) ($51,278) ($132,087) $80,809

Net Rent Revenue $3,564,741 ($60,037) $3,624,778 $3,482,453 $142,325

Rent Revenue-Garage 36,742 (248) 36,990 36,290 700Rent Revenue-Employee Discount (2,910) 862 (3,772) (3,772)

Rental Income $33,832 $614 $33,218 $36,290 ($3,072)Laundry Revenue 12,726 1,442 11,284 12,665 (1,381)

Service Income $12,726 $1,442 $11,284 $12,665 ($1,381)HUD Annual Contributions 79,275 16,535 62,740 72,915 (10,175)Grants - CDBG 18,008 (30,186) 48,194 48,194Utility Reimbursement-Subsidized 5,357 4,035 1,322 1,455 (133)Cable Reimbursement 7,078 66 7,012 7,000 12Guest Suite Rental Income 800 (500) 1,300 500 800Application Fees Revenue 3,150 575 2,575 4,455 (1,880)Emergency Pendant Reimbursement 298 56 242 335 (93)Security Deposit-Legal 2,905 429 2,476 3,790 (1,314)Security Deposit-Bad Debt 15,426 5,202 10,224 8,080 2,144Security Deposit-Other 13,312 4,546 8,766 9,200 (434)Penalty Charges 6,780 (1,190) 7,970 7,705 265Miscellaneous Revenue 1,357 361 996 2,000 (1,004)Revenue-Other 120,531 26,128 94,403 94,630 (227)

Other Income $274,277 $26,057 $248,220 $212,065 $36,155

Total Operating Revenues $3,885,576 ($31,924) $3,917,500 $3,743,473 $174,027

Operating Expenses

Marketing $13,427 ($816) $14,243 $19,947 ($5,704)

Management FeeProperty Management Fees 195,770 (19) 195,789 195,770 19Property Management-CDA 176,867 (16,871) 193,738 219,690 (25,952)

Total Management Fees $372,637 ($16,890) $389,527 $415,460 ($25,933)

Administrative ExpensesOffice Supplies 2,625 271 2,354 5,955 (3,601)Auditing/Accounting Services 11,000 (800) 11,800 15,500 (3,700)Data Processing (2,500) 2,500 955 1,545Maint-Office Equipment 11,298 (1,272) 12,570 12,210 360Rentals-Office Equipment 6,734 381 6,353 8,835 (2,482)Telephone 26,125 (3,773) 29,898 27,795 2,103Cable & Satellite Communication 8,825 (456) 9,281 8,245 1,036Postage 1,409 503 906 2,420 (1,514)Travel Expense 230 77 153 615 (462)Transportation Charges 9,010 (250) 9,260 10,705 (1,445)Advertising (79) 79 40 39Newsletters 1,913 (25) 1,938 2,455 (517)Dues and Subscriptions 125 (125)Training 400 400Meetings and Conferences 1,109 (1,127) 2,236 3,040 (804)

Total Administrative Expenses $80,678 ($8,650) $89,328 $98,895 ($9,567)

Operating ExpensesCleaning Supplies 3,319 (1,927) 5,246 6,850 (1,604)Legal Fees-Other 10,280 2,213 8,067 18,755 (10,688)Consulting Fees 5,998 (1,500) 7,498 8,500 (1,002)Environmental Studies 420 420 665 (665)Municipal Fees 9,998 (3,490) 13,488 13,870 (382)Applicant Screening Fees 4,075 950 3,125 6,280 (3,155)Other Professional Services 175 (12) 187 7,075 (6,888)Cleaning and Decorating 9,209 (259) 9,468 19,575 (10,107)Cleaning and Janitorial Services 1,313 1,091 222 7,954 (7,732)

56





Exterminating $6,792 $2,095 $4,697 $8,590 ($3,893)Association Fees 47,432 (2,820) 50,252 51,125 (873)Resident Retention 1,478 1,084 394 3,835 (3,441)

Total Operating Expenses $100,489 ($2,155) $102,644 $153,074 ($50,430)

Maintenance ExpensesGeneral Supplies 120 30 90 695 (605)Plumbing Supplies 18,540 3,310 15,230 19,245 (4,015)Electrical Supplies 12,755 1,173 11,582 12,995 (1,413)Carpentry Supplies 11,786 4,066 7,720 16,920 (9,200)Painting Supplies 9,318 1,970 7,348 11,200 (3,852)HVAC Supplies 11,256 6,352 4,904 9,905 (5,001)Appliance Supplies 6,382 (443) 6,825 8,040 (1,215)Carpentry Services 22,983 (5,458) 28,441 47,835 (19,394)Elevator Services 17,845 (2,151) 19,996 14,160 5,836Plumbing Services 20,520 (1,914) 22,434 22,835 (401)Water Heater Replacements 1,200 (2,526) 3,726 3,205 521Electrical Services 18,459 8,120 10,339 22,670 (12,331)Carpet/Flooring Services 52,765 12,564 40,201 61,365 (21,164)Painting Services 20,780 3,322 17,458 28,290 (10,832)HVAC Services 12,233 (10,254) 22,487 22,070 417HVAC Replacements 647 647 15,500 (15,500)Washer & Dryer Replacements 12,432 4,853 7,579 15,247 (7,668)Stove Replacements 7,387 (377) 7,764 9,675 (1,911)Refrigerator Replacements 5,911 (1,083) 6,994 10,370 (3,376)Appliance Services 2,563 2,246 317 2,620 (2,303)Lawn Care Services 4,747 144 4,603 24,662 (20,059)Snow Removal Services 46,102 (5,111) 51,213 51,749 (536)Maint-Grounds & Improvements 14,072 (10,010) 24,082 24,175 (93)Mileage Reimbursment 5,149 273 4,876 7,410 (2,534)Uniforms 3,272 (727) 3,999 3,165 834Property Maintenance Fees 220,447 (7,465) 227,912 235,930 (8,018)On Site Staff-Caretakers 60,316 (7,683) 67,999 79,000 (11,001)On Site Staff-Property Mgrs 195,135 (30,116) 225,251 258,705 (33,454)

Total Maintenance Expenses $815,122 ($36,248) $851,370 $1,039,638 ($188,268)

UtilitiesElectric Utilities 73,769 11,464 62,305 86,880 (24,575)Water and Sewer Utilities 81,371 848 80,523 98,575 (18,052)Natural Gas Utilities 76,785 (478) 77,263 102,550 (25,287)Refuse and Disposal 51,898 1,623 50,275 47,410 2,865

Total Utilities $283,823 $13,457 $270,366 $335,415 ($65,049)

InsuranceProperty Insurance 138,211 (2,929) 141,140 142,280 (1,140)

Total Insurance $138,211 ($2,929) $141,140 $142,280 ($1,140)

Property TaxesPILOT 168,144 (2,999) 171,143 162,600 8,543Special Assessments 9,687 2,945 6,742 3,450 3,292

Total Property Taxes $177,831 ($54) $177,885 $166,050 $11,835

Bad Debts $13,267 $864 $12,403 $20,670 ($8,267)

Total Operating Expenses $1,995,485 ($53,421) $2,048,906 $2,391,429 ($342,523)

Operating Income (loss) $1,890,091 $21,497 $1,868,594 $1,352,044 $516,550

Nonoperating Revenue/Expenses

Interest IncomeInterest Income -Investments $463 ($2,293) $2,756 $80 $2,676Interest Income on Capital Lease 48,772 6,103 42,669 42,668 1Interest Income on Restricted Invest. 4,998 (6,711) 11,709 780 10,929Interest Income-Loan 116,794 48,227 68,567 85,045 (16,478)Interest Income-Developer Fee 3,625 (3,625)

57





Interest Income -Other $15,046 ($696) $15,742 $15,040 $702

Total Interest Income $186,073 $44,630 $141,443 $147,238 ($5,795)

Gain on Asset DispositionGain on Investments 675 789 (114) (114)Gain on Sale of Property 21,225 (861) 22,086 22,290 (204)

Total Gain on Asset Disposition $21,900 ($72) $21,972 $22,290 ($318)

Insurance Proceeds (527) 527 527

Financial ExpenseBank Service Charges 4 4Trustee Fees 28,213 (7,099) 35,312 24,587 10,725

Total Financial Expense $28,217 ($7,095) $35,312 $24,587 $10,725

Debt Service-CashInterest/Other Expenses 1,229 450 779 1,160 (381)Bond Interest - QECB 20,101 788 19,313 19,555 (242)Bond Interest 579,416 1,177 578,239 587,930 (9,691)Bond Principal 884,583 (1,395,000) 2,279,583 2,267,497 12,086Mortgage Interest 151,905 2,678 149,227 148,655 572Mortgage Principal 69,632 (3,178) 72,810 72,885 (75)

Total Debt Service Cash $1,706,866 ($1,393,085) $3,099,951 $3,097,682 $2,269

Property Taxes ReceivedLevy 462,083 (19,171) 481,254 481,261 (7)

Total Property Taxes $462,083 ($19,171) $481,254 $481,261 ($7)

OtherH.U.D. Pass Through-expense 7,677 1,317 6,360 9,000 (2,640)Utility Reimbursement 6,762 1,122 5,640 9,000 (3,360)

Total Other $14,439 $2,439 $12,000 $18,000 ($6,000)

Total Nonoperating Revenue/ Expens ($1,079,466) $1,422,601 ($2,502,067) ($2,489,480) ($12,587)

Net Income (Loss) before transfers $810,625 $1,444,098 ($633,473) ($1,137,436) $503,963

Operating TransfersTransfers In

Transfers OutOper. Transfer to General Fund 987,482 987,482Oper. Transfer to Special Rev. (90,486) 90,486 90,486

Total Transfers Out $987,482 $896,996 $90,486 $90,486

Total Operating Transfers ($987,482) ($896,996) ($90,486) ($90,486)

Total Cash Available for Operations (176,857) 547,102 (723,959) (1,137,436) 413,477

DepreciationDeprec-Buildings & Shelters 712,990 (10,708) 723,698 712,220 11,478Deprec-Grounds & Improvements 18,360 (182) 18,542 18,500 42Deprec-Furniture & Fixtures 7,384 7,384 7,385 (1)

Total Depreciation $738,734 ($10,890) $749,624 $738,105 $11,519

Bond Discount Amortization 8,240 8,240 8,238 2Bond Premium Amortization (25,826) (25,826) (25,825) (1)Bond Principal-Offset (884,583) 1,395,000 (2,279,583) (2,267,497) (12,086)Mortgage Principal-Offset (69,632) 3,178 (72,810) (72,885) 75Deferred Refunding 43,819 3 43,816 43,820 (4)Deferred Gain on Refunding (48,825) (48,825) (48,825)

Debt Service Non-Cash ($976,807) $1,398,181 ($2,374,988) ($2,362,974) ($12,014)

58





Net Income (loss) $61,216 ($840,189) $901,405 $487,433 $413,972

59

1

Washington County CDA

Shelter Corporation

Property Management

Board Report Summary

06/30/2017

Occupancy

The WCCDA portfolio continues to hold their occupancy at 99%. We will watch

the market closely to ensure the properties maintain their exceptional

occupancy levels.

Piccadilly Square – Joint Venture

Current Occupancy: 79

Current Occupancy is: 100.00%

Projected Occupancy:

July: 100.00% (79 units)

August: 100.00% (79 units)

Property Spotlight: Whispering Pines

Whispering Pines is full of excitement this summer! Our residents

are enjoying tending to their flower and vegetable gardens, and love to

soak up the sun on the patio. We recently gave the grounds some Tender

Loving Care and our fabulous volunteer gardener has planted beautiful

flowers all around the property.

We are thrilled to announce we will be working with Family Pathways this

year. Family Pathways is a non-profit that works with communities to

develop supportive, caring relationships to help people meet their basic

needs. This is done by offering a safety-net of essential services. Through

their hunger relief program, our residents have the opportunity to sign up

for the Mobile Food Bank that will be making monthly deliveries starting

this July. Whispering Pines already has 15 residents registered. This means

over a third of the community will benefit from this wonderful program,

and we anticipate more will soon be inclined to join in.

60

Property Summary - June, 2017

Location July August

Ann Bodlovick Stillwater 50 0 100.00% 100.00% 100.00% $7

Briar Pond Oakdale 196 3 97.50% 98.00% 94.50% $595.

Brick Pond Stillwater 40 1 97.50% 97.50% 97.50% $33

Cobble Hill Woodbury 45 0 100.00% 100.00% 100.00% $35

Poth Oakdale 3 0 100.00% 100.00% 100.00% $0

John Jergens Forest Lake 30 0 100.00% 100.00% 100.00% $0

Scattered Site Scattered 56 0 100.00% 100.00% 100.00% $565

Muller Manor Hugo 28 0 100.00% 100.00% 100.00% $0

Oakhill Cottages Scandia 40 0 100.00% 100.00% 100.00% $0

Park Place I St.Paul Park 36 1 97.22% 100.00% 94.50% $3

Park Place II St.Paul Park 6 0 100.00% 100.00% 100.00% $0

Pioneer St.Paul Park 18 1 94.44% 94.50% 94.50% $25

Raymie Johnson Stillwater 120 0 100.00% 100.00% 100.00% $32

TrailSide Forest Lake 70 0 100.00% 100.00% 100.00% $0

Whispering Pines Forest Lake 40 0 100.00% 100.00% 100.00% $0

Woodland Park Cottage Grove 180 2 99.50% 99.50% 99.00% $638

TOTALS: 958 8 99.16% 99.34% 98.75% $1,933

Location July August

Piccadilly Square Mahtomedi 79 0 100.00% 100.00% 100.00% $244

The Groves Cottage Grove 67 0 100.00% 100.00% 100.00% $57

CDA Owned

Properties

Month End

Delinquency

Projected Occupancy

# of Units June

# of Vacant

Units

Month End

DelinquencyJoint Ventures # of Units

# of Vacant

Units June

Projected Occupancy

461

Washington County CDA Current Annual Vacancy as of June 2017

January February March April May June July August September October November December

2016 12 11 11 7 8 5 4 4 8 6 0 22017 5 2 2 6 7 8 0 0 0 0 0 03% Vacancy 29 29 29 29 29 29 29 29 29 29 29 29

Joint Venture - Piccadilly Square Current Annual Vacancy as of June 2017


2016 --- --- --- --- --- --- --- --- 59 44 402017 34 29 20 12 10 03% Vacancy 2 2 2 2 2 2 2 2 2 2 2 2

Joint Venture - The Groves Current Annual Vacancy as of June 2017


2016 1 2 3 1 0 0 0 0 0 0 1 12017 3 1 0 0 0 0 0 0 0 0 0 03% Vacancy 2 2 2 2 2 2 2 2 2 2 2 2

0

5

10

15

20

25

30

35

1 2 3 4 5 6 7 8 9 10 11 12

Monthly Vacancy Per Year

2016

2017

3% Vacancy

0

10

20

30

40

50

60

70

1 2 3 4 5 6 7 8 9 10 11 12


2016

3% Vacancy

2017

0

0.5

1

1.5

2

2.5

3

3.5

1 2 3 4 5 6 7 8 9 10 11 12


201620173% Vacancy

5

62

Building Type for Washington County CDA and Joint Ventures

Apt TH SF EF City

< 110%

AMI

< 80%

AMI

<

60%

AMI

<

50%

AMI

< 30%

AMI

Oakhill Cottages Senior 40 40 Scandia 40Muller Manor Senior 28 28 Hugo 28Woodland Park Family 180 116 64 Cottage Grove 180Briar Pond Family 196 164 32 Oakdale 196Brick Pond Family 40 30 10 Stillwater 40Park Place Family 42 42 St. Paul Park 42Ann Bodolvick Senior 50 50 Stillwater 50John Jergens Senior 30 30 Forest Lake 30Pioneer Apartments Senior 18 18 St. Paul Park 18TrailSide Senior 70 70 Forest Lake 14 42 14Cobble Hill Senior 45 45 Woodbury 45Transitional Housing Family 3 3 Oakdale 3Raymie Johnson Sr Sen/Dis 96 96 Oak Park Hts 96Raymie Johnson TH Family 24 24 Oak Park Hts 24Whispering Pines Sen/Dis 40 Forest Lake 20 20Scattered Site Family 56 56 Varies 34 22

Piccadilly Square 62+ Senior 79 79 Mahtomedi 63 16

The Groves Family 67 67 Cottage Grove 67

CD

A

*Scattered Site Units: Numbers do not reflect actual incomes of households but only the maximum

number of units permitted under income category. HUD requires that at least 40% of the units have

incomes at or below 30% AMI. A majority of tenants have incomes at 30% AMI or lower.

**Income Restrictions: Numbers do not reflect actual incomes of households but only the maximum

number of units permitted under the tax exempt bond requirements regulated by the IRS. Actual incomes

average lower than the maximum income limits permitted by the IRS.

Development Type

Number

of

Units

Number of Units by Building Income Restrictions**

Jo

int

Ven

ture

s

663

# on List

631211411131458

# on List

1000

3162

1858585

# on List

622039

137

Interested Party Lists:

The properties maintain an Interested Party List for those prospects interested in renting from one of our communities. Lists are maintainedfor each individual property and for each size of unit that property provides.An Interested Party List differs from a waiting list, as a wating list requiresthat we contact prospects in the order they were placed on the list, whereasan Interested Party List allows us to contact all person interestedsimultaneously. When we receive notice for a unit, we refer to the InterestedParty List and make every effort to contact all persons interested in thattype of unit at the same time, by phone and by mail. The first person to respond and place a deposit on the available unit will have that unitreserved for them. We make three attempts to contact someone on the Interested Party List. If they do not respond after three attempts have been made, we remove their name. They can be placed back on the listif they contact us again and request it.

*Continued on next page7

Waiting and Interest Lists for Washington County CDA Properties and Joint Ventures

The Groves - JV

Raymie Johnson

Pioneer

Park Place I

Cobble Hill

Property

Interest Lists - Multi-Family

Woodland Park

John JergensMuller ManorOakhill Cottages

Ann Bodlovick

Interest Lists - Senior

Property

Park Place IIBriar PondBrick Pond

Whispering PinesScattered Site

Property

Waiting Lists

Piccadilly Square - JV

TrailSide

64

Waiting List - Project Based Section 8 (Raymie Johnson):

Names are added to the Project Based Section 8 waiting list for RaymieJohnson based on the date and time the prospective resident applies.The waiting list is monitored by HUD and the property is required to followthe HUD regulations for rules on the waiting list. As units become available,those residents on the list are contacted, in the order they were placed onthe list. Only one resident is contacted at a time and only one applicationcan be processed at a time. Considering that the length of time to processan application is between 30-45 days, there are times where a unit is vacantfor a period of time during this process. The timeline for filling a vacant unitis also subject to the amount of vacate notice the new resident will need togive to their current housing provider. There are instances in which a manager will process and approve an applciation for a person on the waitinglist, but the applicant back out of accepting the unit. In that case, the manager will go back to the waiting list and start the full process again.

Waiting List - Public HousingScattered Site

This list is also monitored by HUD and the property is required to follow theHUD regulations for rules on the waiting list. As with the Project BasedSection 8 waiting list, the tiem to process an application is around 30-45days and a unit may remain vacant for a period of time due to that timeline.Additionally, the timeline for filling a vacant unit is also subject to the amountof vacate notice the new resident will need to give their current housingprovider. Similar to the Project Based Section 8 waiting list, there are instances in which a manager will process and approve an applcation for a person on the waiting list, but the applicant backs of accepting the unit. Inthat case, the manager will go back to the waiting list and start the full process again.

8

Names for this program are required to be drawn both from the WCCDA and MPHA waiting lists, according to the Hollman Consent Decree. The request for the number of names will be equal between the two lists. Applicants from both lists will have 14 days to respond. Responses from the MPHA list will take priority over the WCCDA list. If there are no responses from the MPHA list, staff will move forward with processing applications for the responses from the WCCDA list. WCCDA will continue with this process until the unit is filled.

65

HOUSING ASSISTANCE PROGRAMS June 2017 1. Housing Choice Voucher Program in June

Currently administering: 484 voucher participants Portability into the County: 14 families ported in

2. Family Self Sufficiency 23 people are enrolled in Family Self Sufficiency. 3. Bridges

Bridges I is an MHFA funded program for households with at least one adult member who has a serious and persistent mental illness. Currently there are 17 households leased on this program.

Bridges II is funded by Washington County; it operates exactly like Bridges I and currently has 13 participants.

Bridges Long Term Homeless is an MHFA funded program and currently has 9 participants. Bridges Regional Treatment Center is an MHFA funded program specifically for persons ready to exit the Anoka Regional Treatment Center who are homeless. Currently 1 person has leased up.

4. Shelter Plus Care/ Continuum of Care

Currently there are 26 households. The budget for Shelter Plus Care allows for enough money to provide landlords with security deposits, vacancy loss payments, damage claims and rent payments.

5. Inspections

78 inspections were completed in June 2017.

66

6. PIC Count

Public and Indian Housing Information Center (PIC) is a tracking system that updates HUD on the monthly activities of the housing programs. It is used specifically for Section 8/Housing Choice Voucher and for the Public Housing programs. After every tenant recertification, the Housing Authority is required to upload related data files to HUD. This allows HUD to determine that housing activities are happening on a timely basis and allows HUD to extrapolate the costs of the housing programs. At this time, HUD requires a minimum 95% reporting rate. This reporting rate and the accuracy of the report will become more and more important as HUD shifts away from the Housing Authority reporting in the Voucher Management System (VMS) and begins to rely on the PIC system to determine the budget authority of the Housing Authority. This shift in data sources is estimated to happen in 2017. When this change happens it will be very important to have at minimum a 98% reporting rate. At the Washington County CDA, administrative staff upload the data files to PIC and monitor PIC to assure that all HCV tenant files have been accepted and are properly attributed to the CDA. Shelter staff upload the Public Housing files. HUD provides the reporting rate monthly. It is possible to report more than 100% because of port-ins and new issues for that month.

Housing Choice Voucher Reporting Rate: 101.07% Public Housing Reporting Rate: 96.94%

7. Unit Months Leased

Unit Months Leased (UML) refers to the number of CDA owned vouchers under lease each month. The Washington County CDA has 90 vouchers. This 90 multiplied by 12 months equals the maximum amount of unit months that the CDA can have in a year (1080). In order to be a high performer under the Section 8 Management Assessment program (SEMAP), the CDA must use 98% of the available annual UMLs or 98% of its annual budget authority.

2017

MONTHS UNIT MONTHS

LEASED

UNITS ISSUED

UNIT MONTHS LEASE TO DATE

98% MINIMUM LEASED

POTENTIAL TOTAL UNIT MONTHS

LEASED TO DATE

JANUARY 88 1 88 88 90

FEBRUARY 89 0 177 176 180

MARCH 89 0 266 264 270

APRIL 89 0 355 352 360

MAY 90 0 445 440 450

JUNE 90 0 535 528 540

JULY 616 630

AUGUST 704 720

SEPTEMBER 792 810

OCTOBER 880 900

NOVEMBER 968 990

DECEMBER 1056 1080

TOTALS

1056 1080

67

SHELTERPLUSCARE BRIDGES BRTC TOTAL

Bayport 1 1Cottage Grove 58 4 62Forest Lake 33 8 6 47Hugo 4 4Lake Elmo 0Lakeland 1 1Landfall 0Mahtomedi 23 23Marine on St. Croix 0 0Newport 9 1 10Oakdale 185 5 11 1 202Oak Park Heights 1 1 2Scandia 2 2St. Croix Beach 1 1St. Mary's Point 1 1 2St. Paul Park 14 1 15Stillwater 51 9 13 73Willernie 0Woodbury 99 3 1 103Other 2 2

TOTAL 484 26 40 1 551

NUMBER OF FAMILIES RECEIVING RENTAL ASSISTANCE BY PROGRAM AND LOCALITY

June 2017

(SECTION 8)CITY

HOUSINGCHOICE

VOUCHERS

68

CLOSED EXECUTIVE SESSION

TO BE SENT UNDER SEPARATE COVER

69

Documents

Board Packet July 18, 201796bda424cfcc34d9dd1a-0a7f10f87519dba22d2dbc6233a731e5.r41.… · 2017-07-13 · BOARD OF COMMISSIONERS . 3BWASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY