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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010
Board of Trustees www.nmc.edu/trustees
Meeting Agenda Monday, December 15, 2014
at Aero Park Laboratories, 2525 Aero Park Drive
4:30 p.m. Renewable Energy Program Tour (for those interested) 5:30 p.m. Regular Meeting
I. GENERAL BUSINESS
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements
II. REPORTS (Most reports are also provided to Board in their materials packet, which can be
accessed on the nmc.edu Board of Trustees website.)
E. Alternative Energy—Ed Bailey, Director of Technical Academic Area and Vicki Cook,
Vice President of Finance and Administration
F. Enrollment Report—Chris Weber, Vice President for Enrollment Management and
Student Services
G. Financial Report—Vicki Cook, Vice President of Finance and Administration
H. Compensation/Classification Implementation Status Report—Marguerite Cotto, Vice
President for Lifelong and Professional Learning
I. Foundation Report—Doug Bishop, Board Representative
J. Legislative Issues Report— Timothy Nelson, President
III. UPDATES
K. Board Chair Update—Doug Bishop, Chair
L. President’s Update—Timothy Nelson, President
IV. DISCUSSION ITEMS
V. PUBLIC INPUT
Request forms for public input are available at the meeting location. Any individual of the
public may speak for up to three (3) minutes. The Board may limit time on any single issue.
The Board will not receive public input from individuals unless they are present at the meeting.
The Board will take public remarks into consideration, but will not comment at time of input.
Northwestern Michigan College provides lifelong learning
opportunities to our communities.
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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
December 15, 2014 Meeting Agenda
Page 2
Posted Friday, December 12, 9:00 a.m.
VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)
These items will be adopted as a group without specific discussion. When approving the
meeting agenda, any board member may request that a consent agenda item be moved to the
regular agenda for discussion or questions.
Recommend that the following items be approved:
M. Minutes of the November 24, 2014, meeting
N. Contributions for November 2014
VII. ACTION ITEMS
O. Foundation Board Appointments (Pursuant to Policy A-106.00 Other)
Recommend approval of the appointment of Suzanne Allen, Kevin Schuelter, and Susan
K. Sheldon to the NMC Foundation Board of Directors, as well as the reappointment of
Michael Ascione, Christopher Branson, Bruce Byl, Diane Emling, Francis Gingras,
Harlan Peterson, and Timothy Young, for three-year terms commencing January 1, 2015,
and expiring December 31, 2017; and new Emeritus Members for the term of life:
Barbara Smith, Gail Nugent, and Terry Lobdell.
P. Native American Grant Application (Pursuant to Submission Requirements)
Recommend authorization for administration to submit application for the 2% grant from
the Grand Traverse Band of Ottawa and Chippewa Indians video gaming revenue as
presented.
Q. Resolutions of Appreciation Recommend adoption of resolutions of appreciation to Susan Sheldon and William
Myers in recognition of their dedicated services and significant contributions to the
Northwestern Michigan College Board of Trustees.
VIII. REVIEW OF FOLLOW-UP REQUESTS
Confirm requests made by the Board that require administrative follow-up for information to be
provided to Board at a later date.
IX. ADJOURNMENT
Upcoming Board Meeting Dates: All board meetings are open to the public.
January 26, 2015, Oleson Center, 1881 College Drive
February 23, 2015, Oleson Center, 1881 College Drive
March 23, 2015, Oleson Center, 1881 College Drive
April 27, 2015, Parsons-Stulen Room 101, 2600 Aero Park Drive
May 18, 2015, University Center Room 215, 2200 Dendrinos Drive (3rd Monday due to holiday)
June 22, 2015, Great Lakes Campus Room 112, 715 E. Front Street
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MEMO Office of Admissions _________________________________________________________________________________________ To: Timothy J. Nelson, President Chris Weber, VP for Enrollment Management & Student Services From: Cathryn Claerhout, Director of Admissions Date: December 9, 2014 Subject: Enrollment Update – Spring Semester 2015 _____________________________________________________________________________________ Spring 2015 Enrollment Enrollment for spring semester opened on October 22 for spring semester. New student registration is similar to last year’s numbers. Fall students that have registered for spring is currently 241 students lower than last year. Re-admit student enrollment is currently at 219 compared to 247 at this time last year. There two additional New Student Orientation events scheduled for December 17 and January 7. Applications for East Hall and Hawk’s Nest that both will likely be at capacity for SP2015. Statistics (Resources: Digital Dashboard – Same Date Comparison SP2012-2014 with Projection for SP2015)
Spring 2012 2013 2014 2015 (Proj-2015) New Students Registered 297 285 443 429 802 Prior Admits Registered 50 47 17 8 16 FA Students Registered for SP 3,553 3,341 3,060 2,819 2,991 Re-Admit Students Registered 377 389 247 219 275 Average Credit Hrs/student 10.11 9.88 9.85 9.96 9.47 Contact Hrs 11.47 11.26 11.21 11.40 10.76 Total Headcount 4,277 4,064 3,768 3,475 4,084 Tuition Revenue 6,074,795 5,915,383 6,035,174 6,114,620 6,501,771
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______________________________________________________________________________
To: Timothy J. Nelson, President
From: Vicki Cook, VP Finance and Administration
Date: December 4, 2014
Subject: Summary Report for the General Fund as of November 30, 2014
The attached reports summarize the financial results for the General Fund as of November 30,
2014. The fifth month represents 41.6% of the year.
Month End Results
The month end reports are interim and not a reflection of actual year-end results. The timing
of revenue and expenses fluctuates throughout the year and will affect year end results. The
general fund ended the month with an excess of revenue over expenses in the amount of
$949,175. Revenue increased by 4% when comparing November 2014 to November 2013.
Expenses increased by 3% when comparing November 2014 to November 2013. This increase
is related to timing of contractual payments.
Revenue (letters refer to the attached General Fund summary)
A. Tuition and Fees revenue: Tuition and fees represent a 4% increase from those of November
2013. The increase is reflective of activities in Aviation, GLMA and Training. For Fall
2014, the budget was set at 50,084 billing hours for budgeted revenue of $7,415,417. Actual
billing hours are at 48,193 hours for total tuition revenue of $7,317,249. This is a shortfall of
$98,168. We anticipate a decrease in adjunct/overload contracts to offset this shortfall.
B. Property Taxes: Tax revenue is recorded as payments are received. The overall increase for
the fiscal year is expected to be 1% over the previous fiscal year. Winter collection begins in
December with payments due by February 2015.
C. State Sources begin in October with receipt of the first state aid payment.
D. Federal Sources, which consist primarily of the MARAD grants, are not expected to be
received until May 2015.
E. Actual year-to-date investment income recorded for fiscal year 2015 reflects interest income
only.
F. Both Private Sources and Other Sources are timing and event dependent.
MEMO
Administrative Services
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Expenses
G. Salary and benefit changes correspond with a reduction in summer adjunct/overload and
open positions.
H. All other expenses are under budget at this time with the exception of Internal Services due
to the timing of Fall special events.
I. Capital outlay is timing related. Capital Outlay reflects expenditures budgeted through the
allocation of COAT dollars and BBQ funds.
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Unaudited
2014-2015 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget
TOTAL GENERAL FUND
50 Revenues
Tuition and Fees 23,765,353 10,695,489 45.00% A Property Taxes 9,464,797 4,190,247 44.27% B Other Local 0 0 *Local Sources 33,230,150 14,885,736 44.80%State Sources 9,094,919 2,063,016 22.68% CFederal Sources 524,000 8,000 1.53% DPrivate Sources 345,000 125,104 36.26% FInvestment Income 274,000 116,404 42.48% EOther Sources 298,250 164,846 55.27% F
Total Revenues 43,766,319 17,363,107 39.67%
60 Labor
Salaries & Wages 21,625,115 8,310,622 38.43% GBenefits 9,117,098 3,609,006 39.59% G
Total Labor 30,742,213 11,919,628 38.77%
70 Expenses
Purchased Services 2,146,843 843,722 39.30% HSupplies & Materials 2,826,561 1,182,723 41.84% HInternal Services 87,940 47,904 54.47% HOther Expenses 1,632,958 682,775 41.81% HInstitutional Expenses 1,732,229 666,035 38.45% HMaintenance & Renovation 1,370,459 553,444 40.38% HProf Develop, Travel & Events 711,630 256,847 36.09% HCapital Outlay 260,338 163,216 62.69% I
Total Expenses 10,768,958 4,396,665 40.83%
Total Expenditures 41,511,171 16,316,293 39.31%
80 Transfers
Transfers 2,255,148 97,638 4.33%Total Transfers 2,255,148 97,638 4.33%
Total Expenditures and Transfers 43,766,319 16,413,932 37.50%
Net Revenues over (under) Expenditures 0 949,175
Northwestern Michigan College
Summary Report for General Fund Accounts
Month end reports are interim and not a reflection of final year end results.
Fiscal Year 2015, Period 05
Summ Gen Fund_Nov_2014.xlsx
for internal use only 12/5/2014 1:37 PM Page 1 of 1
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Northwestern Michigan CollegeComparative Statement
November 2014 to November 2013General Fund Activity Only
Difference between November 2014 and November 2013 (GENERAL FUND)
Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation
30-Nov-14 30-Nov-13 Difference
Tuition & Fees 10,695,489 10,260,374 435,115 4% Increases in flight fees, training revenue and fall tuition rates
Property Taxes 4,190,247 4,105,374 84,873 2% Budgeted increase in property taxes and timing of receipts
State Sources 2,063,016 1,981,419 81,597 4% Budgeted increase in state appropriations; timing of add'l for retirement
Federal Sources 8,000 - 8,000 100% Timing of federal grant payment
Private Sources 125,104 72,021 53,083 74% Timing of Foundation support
Investment Income 116,404 87,477 28,927 33% Increase in FY15 interest earned
Other Sources 164,846 110,036 54,810 50% China College For Kids Camp, NJTA grant administration, and surplus sales
Total Revenue 17,363,107 16,616,701 746,405 4%
Expenses
Salaries and Wages 8,310,622 8,445,428 (134,806) -2% Savings in adjunct and overload
Benefits 3,609,006 3,254,032 354,974 11% Increase in MPSERS retirement expenses and timing of health payments
Purchased Services 843,722 904,319 (60,597) -7% Timing of contract payments
Supplies & Material 1,182,723 956,402 226,321 24% Fee related expenses and timing of non-capital COAT purchases and fuel
Internal Services 47,904 36,778 11,126 30% Internal charges from Hagerty and housing
Other Expenses 682,775 791,247 (108,472) -14%Decrease in financial charges, bad debt expense, and tuition differential scholarships, offset in part by aviation equipment rental expense
Institutional Expenses 666,035 576,246 89,789 16% Timing of utility payments; snowplowing expense
Maintenance & Renovation 553,444 449,644 103,800 23%Timing of contract payments (ITS/Ellucian); plane maintenance, Maritime Anchor Bay tug repairs
Pro. Develop, Travel & Events 256,847 234,232 22,615 10% Timing of travel and professional development
Capital Outlay 163,216 172,905 (9,689) -6% Timing of COAT and IT purchases
Total Expenditures 16,316,293 15,821,233 495,061 3%
Transfers 97,638 (35,167) 132,805 Loan fund transfers and aviation transfers done quarterly starting in FY15
Net Revenues over/(under) 949,175 830,635 118,540
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
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Northwestern Michigan CollegeComparative Statement
November 2014 to October 2014General Fund Activity Only
Difference between current month and previous month
Revenue Yr. To Date Yr. To Date Month of Month of Explanation
30-Nov-14 31-Oct-14 30-Nov-14 31-Oct-14 November
Tuition and Fees 10,695,489 8,444,472 2,251,017 2,356,334 Flight fees less in November
Property Taxes 4,190,247 4,146,151 44,096 407,262 Winter tax collections to begin in December
State Sources 2,063,016 1,008,756 1,054,260 1,008,756 State payments began in October; retirement payment received in November - Section 201(4)
Federal Sources 8,000 - 8,000 - Timing of federal grant payment
Private Sources 125,104 112,135 12,969 102,671 Timing of Foundation support
Investment Income 116,404 93,544 22,860 24,270 Consistent with prior month
Other Sources 164,846 128,899 35,947 40,809 Lobdell's
Total Revenue 17,363,107 13,933,956 3,429,151 3,940,101
Expenses
Salaries and Wages 8,310,622 6,527,657 1,782,965 2,738,643 3 pays in October 2014
Benefits 3,609,006 2,845,688 763,318 1,100,167 3 pays in October 2014
Purchased Services 843,722 704,565 139,157 191,708 Timing of contract payments
Supplies & Material 1,182,723 951,168 231,555 365,481 Aviation fuel and non-capital furniture (funded by COAT) purchased in October
Internal Services 47,904 34,478 13,426 3,699 Internal events, including Water Summit, Anti-Bullying Forum, and 40 Under 40 event
Other Expenses 682,775 532,363 150,412 180,556 October higher for helicopter rentals and non-professional development events
Institutional Expenses 666,035 448,524 217,511 125,420 Snowplowing, heat, and electricity
Maintenance & Renovation 553,444 410,740 142,704 110,810 November higher for aviation repairs/maintenance, ITS and telephone maintenance contracts timing
Prof Develp, Travel, & Events 256,847 218,307 38,540 68,376 Timing of professional development
Capital Outlay 163,216 160,847 2,369 78,981 $2,369 library booksTotal Expenditures 16,316,293 12,834,338 3,481,955 4,963,841
Transfers 97,638 100,386 (2,748) - Grant revenue for indirect costs
Net Revenues over/(under) 949,175 999,233 (50,056) (1,023,740)
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
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Northwestern Michigan CollegeSummary by Program
November 2014 General Fund Activity Only
Revenue Percent 2014-15 Yr. To Date Percent of
of Total Annual Budget 30-Nov-14 Total Spent Definition
Tuition & Fees 54% 23,765,353 10,695,489 Property Taxes 22% 9,464,797 4,190,247 State Sources 21% 9,094,919 2,063,016 Federal Sources 1% 524,000 8,000 Private Sources 1% 345,000 125,104 Investment Income 1% 274,000 116,404 Other Sources 1% 298,250 164,846 Total Revenue 100% 43,766,319 17,363,107
Expenses
Instruction 38% 15,845,681 6,632,738 41% Produce educational change in a learner or group of learners; includes both credit and non-credit offeringsInformation Technology 7% 2,792,546 1,004,380 6% Provide technology to benefit instructional activities and the institution as a whole
Public Service 0% 197,062 115,289 1% Provide public with unique resources and respond to community needs or solve community problemInstructional Support 16% 6,670,302 2,515,958 15% Support instructional programsStudent Services 12% 5,113,527 2,047,932 13% Contribute to well-being of students and their intellectual, cultural, & social development
Institutional Administration 15% 6,171,735 2,155,524 13% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viabilityPlant Operations and Maintenance 11% 4,720,317 1,844,472 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilitiesTotal Expenditures 100% 41,511,171 16,316,293 100%
Transfers 2,255,148 97,638 Net Revenues over/(under) 0 949,175
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
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To: Timothy J. Nelson, President
From: Aaron Beach, Linda Racine, Marguerite Cotto
Date: December 9, 2014
Subject: Compensation and Classification Background of the report
As part of the formal approval of the Classification and Compensation
Study in October 2014, the Board expressed interest in receiving a regular report on the status of implementation. The attached chart has been updated to show changes in the status of the projects since last
month. This follows NMC’s PDCA (plan-do-check-adjust) process.
Highlights from last month’s activities
Work has continued involving employees, their supervisors, and the QC Team in the
“check and adjust” of the new staff classification system. As mentioned in last month’s
report, this process is creating greater understanding, clarification, and refinement of the
new system (Work Plan Action Item #2)
While this review is addressing initial questions and concerns, checking and adjusting the
classification system will be ongoing to ensure it meets the values and goals outlined in
our Total Compensation recommendation.
The VP of Educational Services, ESIMT, and Faculty Council have worked
collaboratively to make progress on several items including #43 and #44.
Benefits Advisory Committee has reviewed and clarified its list of items and will
establish timelines at its meeting on December 16.
There has also been progress on #3, #4, #7, #9, and #15. Item #39 has been completed.
Thank you.
MEMO Lifelong & Professional Learning
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Compensation Implementation Work Plan
IV. Work to be completed: The following outlines tasks or recommendations that need additional work or follow up by various committees, councils, or groups at the college. Some are already in process or are relatively quick tasks that can be completed within the next few months. Others will require further research and refinement or will take time to implement. In many cases, the “who will work on it” and timelines are yet to be established; however, the Compensation Work Group proposes that all of these are addressed within the next 12-24 months recognizing that, given the scope, a few items may require more time. Status Key: Blue = Complete Green = Accountability and timeline established. On track to meet timeline Yellow = Some progress; timeline not yet established or timeline may need to be reviewed/revised Red = Off track; timeline or resources need to be reviewed Gray = Not yet assigned or chartered
Category # Recommendation Who will work on it
Target Completion
Status Notes/Comments
Pay 1 Review, refine adjunct pay principles and framework. Initial recommendations:
a. Implement a new 20-step scale for Adjunct Faculty b. Provide annual contracts to adjuncts in areas of consistent
demand. These contracts must have the flexibility to reflect enrollment needs, e.g. they might assure a minimum number of contact hours with the possibility of additional hours. In addition:
i. Increase the class cancellation pay rate ii. Extend benefits (professional development, tuition
reimbursement) at the same rate the instructor would have received if they had taught the proposed hours
Faculty Council, President, VP of Ed Services, HR, ESIMT, PBC ESIMT
1a: Jan 1 1b: By April 2015
1a is ready for January 1 launch. Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 re: 1b. ESIMT will recommend rate based on research. Planned implementation for Summer or Fall 2015 (11/5/2014)
Pay 2 Implement, check, adjust new pay structure for staff HR, Employee Groups, PBC
In progress Appeals process underway. QC meeting 11/14-12/3 Implementation begins 1/1/15
Pay 2a Complete/post executive pay scales HR In progress
Pay 3 Clarify criteria for “Accomplished/Fully contributing” and “Wise” for staff
Employee Groups/HR
By June 2015
Council Chairs asking for representatives to serve on task force. Kick off meeting planned for week of Dec 15
Pay 4 Develop process for evaluating movement between zones for staff Employee Groups/HR
By June 2015
Same as #3 above
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Performance 5 Ensure that all new employees have a provisional work plan with specific outcomes and targets. Is in place for Faculty; equivalent needs to be developed for staff. Length of provisional time will vary by employee category. (Template for standard is started. Process for developing plans customized for individuals needs to be done.)
Supervisors, HR
By June 2015
Assigned to Heather Hess to review/refine template then gather supervisor feedback.
Performance 6 Pilot a revised Performance Improvement Plan process. (The old process had a "punitive" tone. We want to be clear, but supportive. The goal is to support employee success, get them on track, or back on track, if at all possible.) Review Faculty Dismissal for Cause policy to ensure consistency with revised process.
HR, ESIMT, PC FC
In progress. Complete by June 2015
Aaron and Lori changing standard forms to new forms. Will send out new process information to supervisors when complete (see #11)
Performance 7 Clarify expectations of supervisors. (Consistent implementation of policies, Addressing performance gaps, Developing and recognizing employees, etc.)
ESIMT and other NMC leaders, PC
June 2015 Draft presented to VPG. Refined draft ready for feedback from leadership teams. .
Performance 8 Revise supervisor performance evaluation to reflect clarified expectations.
HR working with ESIMT and other NMC leaders, PC
June 2015 Will be developed when #7 is complete
Performance 9 Develop evaluation process and professional development planning process for adjunct faculty. Check and adjust.
FC, ESIMT May 2015 ESIMT reviewed the current process within the Faculty Evaluation Plan and determined that the Plan sufficiently covers the need for greater evaluation of the adjunct faculty. Sent assessment to Faculty Council for their feedback (11/14/2014)
Training 10 Develop, implement supervisor training and support for clarified expectations. Supervisor training needs to include orientation to policies (e.g. HR policies, flexible work schedule policies) and how to implement them effectively, orientation to NMC systems (planning, budgeting, etc.), how to recognize and develop employees, and how to address performance gaps.
Talent Development Coordinator, Professional Development Institute
Launch January 2015
On track
Training 11 Provide supervisor training and support for new Performance Improvement Plan process.
HR, Talent Development Coordinator
January 2015
Review/revise ppt. and distribute to all supervisors
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Training 12 Provide supervisor training and support to implement revised vacation policy (#35)
Talent Development Coordinator, PDI
Will be addressed when #35 is complete
Training, NMC systems
13 Ensure regular checks on organizational, department, and individual goals. Provide training and support to leaders. Develop feedback loop, accountability aligned with planning calendar.
ORPE, all supervisors, PDI, HR
In progress Much already in place and working. PDI is creating training and support support for leaders. (needs timeline) HR will provide data on check process participation.
NMC systems 14 Review, update shared governance structure
All employee council reps, PC, HR, Policy Council
Being framed as an Action Project. Draft Charter going to PC for review Nov. 12.
Faculty Leadership
15 Address how we attract, develop, retain academic chairs ESIMT, FC June 2015
ESIMT set June 2015 as the tentative target for this task. (11/4/2014)
Benefits 16 Address inconsistency in how leave time is accrued (currently, Support Staff is different).
BAC In progress March 1 complete
Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 17 Develop a procedure to implement the Work Group’s recommendation that the number of hours an hourly staff works be determined by departmental need rather than the position classification. (This recommendation addresses the current 37.5 v. 40 hour distinction in Support Staff )
HR, Business Office
In progress March 1 complete
Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 18 Define tiers of Tuition Waiver benefits for adjuncts to simplify the process and have only a one semester lag for the benefit. For example, Instructor teaches in the fall semester gets the waiver for spring semester: 0 – 3.99 contacts = 25% waiver; 4 – 7.99 contacts = 50% waiver; 8 – 11.99 contacts = 75% waiver; 12+ contacts = 100% waiver
BAC In progress March 1 complete
Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 19 For ORP investors: Explore implementing a one year vesting period, by which upon satisfactory completion of one year of service the employee would be entitled to the College’s contributions into their ORP account.
BAC In progress. October 2015
Memo sent to Aaron Beach, BAC Chair, 10/29/14 Required steps: revise policy, revise plan doc, submit and and receive IRS approval
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Benefits 20 Review policies and procedures associated with the use of sick time (Sick Leave, Family Sickness, Personal Business Leave, Bereavement, etc.) to provide more flexibility in the sick time/leave policy. Develop recommendations as appropriate
BAC In progress Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 21 Review tuition reimbursement policy, particularly relative to pursuing advanced degrees.
BAC Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 22 Review sabbatical policy and procedure for staff BAC Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 23 Explore offering a stipend to faculty for summer NMC training BAC, PBC, ESIMT
Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 24 Explore revitalizing the "Return to Industry" for faculty and staff BAC, PBC, ESIMT, CIE
Memo sent to Aaron Beach, BAC Chair, 10/29/14
Benefits 25 Continue to review cost of auto insurance being primary provider for medical payout related to vehicle accident. (Reviewed this year. Review annually.)
BAC Annually Memo sent to Aaron Beach, BAC Chair, 10/29/14
Communication 26 Provide information to Adjuncts regarding health care options in Benefits Overview portion of on-boarding/orientation. Provide updates to all adjuncts as Affordable Care Act moves forward
HR (Total Rewards Coordinator)
Details provided after appeals process is complete (Dec.)
Communication 27 Clarify with adjuncts the employee/college contributions to MPSERS, vesting requirements (10 service credits). HR conducted overviews in 2013 and should continue to do so to remind employees of all of their benefits.
HR (Total Rewards Coordinator)
Details provided after appeals process is complete (Dec.)
Development 28 Ensure PD priorities are clear and aligned with strategy, mission. Review/revise how Professional Development priorities are set and how monies are allocated. Update PD Procedure.
PBC, Policy Council, ESIMT, CIE
Development 29 Ensure job descriptions w/competency requirement information is available to all for career planning. Post in HR software.
HR By March 2015
Module purchased, need to finalize classification then move to implementation
Development 30 Clarify job posting process; clarify how internal candidates are considered.
President’s Council, HR
In progress Draft process sent to PC & PBC
Policy/ procedure update
31 Review/revise our current policies on placement to reflect new classification/compensation systems as well as recommendations regarding market adjustments.
HR, Policy Council
Timeline will be set after appeals process is complete (Dec.)
Policy/ procedure update
32 Determine criteria for signing bonuses. Build agreement into signing bonuses that the money is returned if they leave the college within 2 years. Research option that bonus is also returned if they are fired for cause.
HR Timeline will be set after appeals process is complete (Dec.)
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Policy/ procedure update
33 Revise Policy/procedure to reflect recommendation regarding employees’ ability to donate leave time if someone on FMLA needs additional time.
HR, Policy Council
Timeline will be set after appeals process is complete (Dec.)
Policy/ procedure update
34 Eliminate “may lose pay” from the current adjunct contract language. Create contingency fund to cover substitutes. Handle long term absences on a case by case basis.
ESIMT By December 2014
Policy/ procedure update
35 Revise Vacation Policy and Procedure: “To support work/life balance, rest, and renewal, the college encourages all employees to use their accrued vacation time. If an employee consistently accumulates time they are unable to use, the workload management issue will be addressed by the employee and their supervisor/executive leader.”
HR, Policy Council
Provide training to supervisors (#12) Timeline will be set after appeals process is complete (Dec.)
Policy/ procedure update
36 Update Years of Service Awards policy to align with current practice Employee Recognition Committee, Policy Council
In progress Memo sent to Hollie DeWalt, Lori Hodek on 11/5/14. They are currently recruiting additional Employee Recognition Committee members; targeting Dec 19 kick-off meeting to address #36, 37, 38
Recognition 37 Review the Recognition Survey conducted fall 2013; ID areas for further study, revision. E.g. consider more quality service awards that are not just faculty focused, review Kudos, Employee of the month, etc. Clarify on-going evaluation process.
Employee Recognition Committee
Begin work Dec 19
Same as #36 above
Recognition 38 Develop strategies for informal celebration, recognition within departments or teams. Consider standardizing resources for staff recognition department to department.
Employee Recognition Committee
Begin work Dec 19
Same as #36 above
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Work Life-all 39 At the recommendation of BAC: Clarify service level expectations
and determine where it is essential/desirable to stay open, where it
is okay to close during the days around the Christmas and New Year
holidays. In areas that can close, employees are free to take
vacation days if desired, though it not mandatory. The BAC
recognizes:
● There are areas of the college that would like/need to stay open during this period.
● Some employees are particularly productive during this period and prefer to work rather than take vacation.
● It should be employees choice to take time off and use accrued
vacation time during this period within the guidelines for
service level that some employees
VP’s By Dec. 1, 2014
Memo sent to VPG on 10/29/14 asking them to address with their directors, managers
Work Life-all 40 Review how committee work is recognized, both committee participation and chairing of committees. Both take considerable time. Chairing is an especially significant time commitment.
HR, Employee Group task force
Will connect to #3 & #4
Work Life-faculty
41 Review internal equity in terms of faculty preps FC, ESIMT, VP Ed Services, HR, PBC
April 2015 Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT plans to research this issue and sets a tentative timeline of April 2015 (11/5/2014)
Work Life-faculty
42 Explore faculty spreading load over 3 semesters FC, ESIMT, VP Ed Services, HR, PBC
June 2015 Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT plans to research this issue and sets a tentative timeline of June 2015 (11/5/2014)
Work Life-faculty
43 Look at how courses are assigned: FT/adjuncts FC, ESIMT, VP Ed Services, HR, PBC
By December 2014
Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT and FC have collaboratively created a recommendation and reviewed with HR. Refined draft will be reviewed by both before
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7
finalizing. (12/5/14)
Work Life-faculty
44 Address how release time is assigned. FC, ESIMT, VP Ed Services, HR, PBC
By December 2014
Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT and FC have collaboratively created a recommendation and reviewed with HR. Refined draft will be reviewed by both before finalizing. (12/5/14)
Work Life-faculty
45 (Long-term) Explore increasing regular faculty in gateway and other courses where there is stable enrollment and it benefits the learner and the department
FC, ESIMT, VP Ed Services, HR, PBC
Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT Discussion is ongoing. (11/5/2014)
System Maintenance, Evaluation
46 Include salary study calendar in NMC’s overall planning calendar so it’s clear to everyone when happens
HR, ORPE Timeline will be set after appeals process is complete (Dec.)
System Maintenance, Evaluation
47 Pilot Total Compensation evaluation process. Make adjustments as appropriate
HR Summer 2015
Summer timeline is doable. Need to ID reps to Total Comp committee
17
1701 East Front Street, Traverse City, MI 49686 231-995-1021
MEMO
Resource Development
To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director for Resource Development
Date: December 8, 2014
Subject: Foundation Update for November 2014
Fund Raising – a “check” on our progress toward FY15 goals
The Annual Fund continues to make good progress towards this year’s goal of $225,000. $68,890 has been received and the fund has raised a total of $104,590, including pledges.
Year-end solicitations have been mailed out both for the College and the Dennos Museum and gifts are being received. The recently concluded phonathon supported the mailings, contacting some of the non-respondents.
Total dollars raised to date (FY15):
$1,178,900 Total received (including the Annual Fund and pledges)
- $492,053 Received through bequest gifts
- $14,900 Gift received in FY15, pledges counted in FY14
$671,948 = Received toward FY15 goal
Goal: $1,500,000 In gifts and new pledges
Events
Planning continues for the 2015 Taster’s Guild Auction and Tasting Event. Culinary and the Foundation staff are re-organizing the event with a new committee structure and with new leadership, following the retirement of Lucy House. The Foundation has received a few early positive responses from sponsors, ticket sales have begun and the new online auction will be launched in January 2015.
A very successful book launch party and signing at the Dennos Museum was held on Thursday, December 4 to celebrate the Art Department retrospective, “A Colorful Cast,” a project driven by Paul Welch. 41 books were sold during the event with approximately 90 people in attendance.
The Giving Tree program is wrapping up very successfully, with all 85 students and family members being successfully ‘adopted.’ The Foundation thanks the entire campus for participating and is looking forward to distributing gifts starting on December 9th.
18
1701 East Front Street, Traverse City, MI 49686 231-995-1021
General
The Foundation Board approved the recommendation of the following for appointment by the NMC Board of Trustees at their December 15, 2014 meeting:
1. Suzanne Allen, Kevin Schlueter and Susan Sheldon be appointed to the Foundation Board for new, three-year terms (commencing January 2015 and expiring December 2017).
2. Michael Ascione, Christopher Branson, Bruce Byl, Diane Emling, Francis Gingras, Harlan Peterson, and Timothy Young be re-appointed to three-year terms on the Foundation Board (commencing January 2015 and expiring December 2017).
3. With appreciation for their meritorious service Barbara Smith, Gail Nugent, and Terry Lobdell, be appointed as Emeritus Foundation Board members for the term of life.
The position of Development Director has been posted and has garnered numerous applications. The posting is open until December 15th.
Campaign Planning
Campaign planning move forward with the following activities:
Ongoing editing and refinement of draft Case for Support – to be tested in feasibility study, beginning in January 2015.
Ongoing refinement of interviewee list for Feasibility Study.
Meetings and Events for your calendars:
Tasters’ Guild Auction – Fri., 2/27/2015, Hagerty Center.
Finance & Audit Committee – Wed., 2/18/2015 at 7:30 am, Founders Hall, Room 110.
Foundation Board meeting – Wed., 2/25/2015 at 7:30 am, Hagerty Center.
NMC Scholarship Open – Thurs., 8/6/2015 at 10 am, Grand Traverse Resort.
19
LEGISLATIVE HIGHLIGHTS
Lame Duck Legislative Session: As the Legislature races through the waning days of the 2013-2014 legislative session, a number of bills are moving that have the potential to affect community colleges. MCCA staff sees prospects for likely legislative changes as follows:
Likely to Succeed:
Michigan New Jobs Training Program (SB 1074). MCCA staff has received strong assurances that SB
1074 will see action in the House Commerce Committee the week of December 8.
Energy Performance Contracting (HB 5806). This bill moved quickly through the House with no
opposition and is expected to come up in Senate Committee next week.
Possible:
Capital Outlay (SB 761). The Joint Capital Outlay Subcommittee reported out Senate Bill 761, which
contains planning authorizations for 19 community college and 13 university capital outlay projects.
Unfortunately, prospects for passage in the Senate are slim, but this remains a top priority for Senator
Booher during the remaining eight session days.
Investment Options (SB 1088). SB 1088 moved through the Senate without opposition, but Senator
Booher may be directing his efforts more toward a capital outlay bill than this one.
Fire Drills (SB 1142). A top priority for the universities, SB 1142 would clarify that required fire safety
drills only apply to dormitories, not to other class buildings on campus. In addition, the bill reduces the
required number of drills from 8 to 3. The bill will came before the Senate Education Committee on
Wednesday, December 3, but did not see a vote.
Wage Prohibition (HB 5977). HB 5977 would create the Local Government Employer Mandate
Prohibition Act, and is scheduled to come before the House Committee on Michigan Competitiveness
on December 4.
Not Likely to Become Law:
Baccalaureate for Nursing (HB 4148)
In-District Tuition for Veterans (HJR M)
TIF Reform (HB 5856)
Non-Contiguous Annexation (HB 5813)
MPSERS Reform (SB 722, SB 723, SB 724, SB 725, SB 726, SB 727 and SB 728)
Concurrent Enrollment (SB’s 745 – 747)
Community College Skilled Trades Equipment Program: The Michigan Strategic Fund board approved the guidelines for the $50 million community college skilled trades equipment program (CCSTEP) that was
MCCA MONTHLY UPDATE TO BOARDS OF TRUSTEES
[Report #017 December 08, 2014]
20
2
included in the 2014-15 budget. See the guidelines and the RFP. Proposals are due to the MEDC by January 31, 2015. Awards will likely be made in February 2015. MCCA Legislative Priorities: Please click here to view MCCA’s 2014 Legislative Priorities. Bills to Watch: For a quick reference of all the bills relevant to community colleges, please click here.
MCCA CENTERS OF EXCELLENCE
MICHIGAN CENTER FOR STUDENT SUCCESS (MCSS)
Twenty-six Colleges Sent Teams to the Guided Pathways Orientation Institute: One of the key components of the next phase of our collective work through the MCSS is focused on promoting the development of guided pathways. This work began with the Guided Pathways Orientation Institute on December 3 and 4. We were excited that 26 of the 28 colleges sent teams to this Institute. The Overview of the Guided Pathways Approach, written by Davis Jenkins from the Community College Research Center, provides a useful summary of the guided pathways approach. Michigan Colleges Continue Participation in the Voluntary Framework of Accountability Consortium: The MCCS has again facilitated a collective approach for Michigan colleges to participate in the Voluntary Framework of Accountability (VFA), which was developed by the American Association of Community Colleges. Twenty-five Michigan community colleges have renewed participation in the Michigan consortium that will permit the institutions to realize up to 30% discount the VFA fees. MCSS will continue to work with AACC to support the colleges by providing technical assistance through webinars and in-person meetings for the college staff. Because nearly all the Michigan colleges have will continue to participate, we will further effort to use the VFA metrics to replace or eliminate other burdensome reporting requirements colleges have to meet. MICHIGAN COMMUNITY COLLEGE VIRTUAL LEARNING COLLABORATIVE (MCCVLC)
Michigan Colleges Online (MCO): The new student website and registration system had a soft launch on November 10th. During this time colleges updated their information on the site and began using the registration system as we had students submitting enrollment requests. College enrollment administrators also provided input into new functionality that was developed. Printed material advertising the new Michigan Colleges Online was delivered to all colleges (see press release announcing official launch of MCO). MICHIGAN NEW JOBS TRAINING PROGRAM (MNJTP)
MNJTP by the Numbers:
Six community colleges are currently in the process of developing/finalizing MNJTP agreements with employers creating new jobs ($3 million in training funded by MNJTP). Seventeen community colleges currently have MNJTP projects.
Employers Served by the Program: 87 MNJTP contracts to date: 99 Number of projected new jobs supported by MNJTP agreements:12,108
21
3
CENTER FOR GLOBAL INITIATIVES (CGI) New MOU Signed with the Federal Technical Institutes of Brazil: The Center for Global Initiatives hosted in Lansing a delegation from the Federal Technical Institutes of Brazil (invited to Michigan by Jackson College). These institutions have committed themselves to the establishment of collaborative relations with the aim of developing postsecondary technical and professional education initiatives, involving the exchange of knowledge and information that will benefit students and faculty. The MCCA signed a Memorandum of Understanding with the Federal Technical Institutes in the states of Alagoas and Sergipe, with the broad aim to collaborate on student exchanges. If your institution is interested in participating in an exchange with the Federal Technical Institutes, please contact Adriana Phelan ([email protected]). The initial areas of interest for the Brazilians include: Advanced Manufacturing, Engineering Technology, Energy Production, and Hospitality/Culinary Arts.
“Gateway Michigan”: The MCCA is developing a new initiative under CGI that would partner community colleges and universities to attract international students to Michigan. The focus is on connecting with international students that applied to Michigan’s universities (but were not accepted due to language or other academic issues), and providing the students with ‘conditional admission’ if they attend a community college to address language and academic needs before transferring to the partnering university. Ideally, the international students would take ESL for language proficiency and the general education sequence for transfer. If interested in participating in the pilot for Gateway Michigan, please contact Adriana Phelan ([email protected]).
Michigan Conference on the Global Community College: The Center for Global Initiatives is working with Michigan State University’s International Business Center in organizing Michigan’s first conference for community colleges on internationalization issues. Conference is scheduled for March 31, 2015 at MSU’s Henry Center).
22
NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
MINUTES
Monday, November 24, 2014
at NMC Oleson Center, 1881 College Drive
CALL TO ORDER—Chair Douglas Bishop called the regular meeting to order at 5:30 p.m.
ROLL CALL Trustees present: Douglas S. Bishop, Robert T. Brick, K. Ross Childs, Cheryl Gore Follette,
William D. Myers, Susan K. Sheldon, Kennard R. Weaver
Trustees absent: None
Also present: President Timothy J. Nelson, Aaron Beach, Vicki Cook, Marguerite Cotto, Diana
Fairbanks, Holly Gorton, Darby Hiller, Todd Neibauer, Paul Perry, Linda Racine,
Cheryl Sullivan, Chris Weber
REVIEW OF AGENDA—The agenda was accepted as presented.
REPORTS
Program Focus – Center for Instructional Excellence (CIE)—Jeff Straw, Director of CIE,
provided an overview of the Center for Instructional Excellence, which supports student learning by
encouraging faculty-driven initiatives, promoting development of faculty knowledge, and
recognizing the achievement of excellence.
Sensitive Information Report—Vicki Cook, Vice President of Finance and Administration,
explained that the Fair and Accurate Credit Transactions Act of 2003 requires colleges to provide an
annual update of incidents related to identity theft protection to their Board of Trustees. Cook
reported there were no incidents of this type to report during the past twelve months. She added that
NMC has the required policy and procedures implemented and all budget training includes tools to
help identify any instances.
Enrollment Report—Chris Weber, Vice President for Enrollment Management and Student
Services, provided the enrollment report. She shared that registration for spring semester opened on
October 22 and enrollment figures were currently about 11% ahead of this time last year. Weber
noted the progress made by recruitment efforts of presenting at 58 high schools this fall, which is far
greater than ever before. She also stated that housing is anticipated to be at capacity for Spring 2015
in both East Hall and the Hawk’s Nest.
Financial Report—Vicki Cook, Vice President of Finance and Administration, provided the
October monthly financial report noting that revenue will not change significantly until the
December property tax collection, and the salary and benefits expense change is the result of three
pays in October.
Compensation/Classification Implementation Status Report—Marguerite Cotto, Vice President
for Lifelong and Professional Learning, gave the first status report on the implementation of the new
compensation and classification plan, which included a standing monthly update format that will be
used in providing the work plan list and status. Cotto explained that an appeals process was
occurring on 46 positions, which is a low percentage of the total. The process is allowing greater
engagement and more information and detail.
23
Northwestern Michigan College November 24, 2014
2
Foundation Report—Doug Bishop, Board Representative, provided the Foundation Board update
highlighting the delineation of the Annual Fund dollars raised included in the report. He noted the
next meeting of the Foundation Board is December 10, 2014.
Legislative Issues Report—President Timothy Nelson referred to the provided MCCA legislative
update report noting that Senate Bill 1074 on the New Jobs Training Program is being pushed hard
by MCCA to get through this year, but the bill is still waiting on committee action.
UPDATES
Board Chair Update—Chair Doug Bishop reminded the group of the January 22-23, 2015, Board
retreat to be held at the Homestead Resort. He asked that topic suggestions for the retreat be
submitted to him or President Nelson.
President’s Update—President Nelson reported on the Michigan Higher Education Consortium
Summit that he recently attended; the recent Chinese visitors to NMC from the Baucheng Education
Group; the Industrial Council Luncheon and Manufacturing Summit. He noted that NMC would
lead the Manufacturers Council for the first 8 months with the next meeting to be held on January
20. Nelson also shared that the Community College Skilled Trades Equipment Program had been
released with an end of January application deadline. The program is an initiative that will make
$50 million available to Michigan community colleges for the purchase of equipment to allow the
colleges to deliver educational programs in high-wage, high-and-middle-skill and high-demand
occupations.
PUBLIC INPUT—There was no public input received.
DISCUSSION ITEMS
CONSENT ITEMS—On a motion by Kennard Weaver, supported by Bob Brick, the following
items were approved by a unanimous vote as a group without discussion:
Minutes of the October 27, 2014, meeting
Contributions for October 2014
SEIU 2015 Wage Re-Opener Proposal
ACTION ITEMS
Water Studies Purchase—Susan Sheldon made a motion, supported by Bill Myers to authorize
administration to purchase an EdgeTech 4125 Side Scan Sonar for the price of $38,250 for the Water
Studies Program, to be funded with $36,400 through the FY15 Capital Outlay Allocation Team
(COAT) award and $1,850 from WSI Marine Technology Course Fee Revenue/WSI Foundation.
The motion passed with a unanimous vote.
24
Northwestern Michigan College November 24, 2014
3
REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require
administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned at 6:21p.m.
Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
SIGNED
Douglas S. Bishop, Chair
ATTESTED
Susan K. Sheldon, Secretary
25
Northwestern Michigan College 318 Gift(s) listed
Gift Summary by Fund 263 Donor(s) listed
November 2014 Contributions
Fund DescriptionGift Count
New Gifts New Pledges
Pymts on
Previous Pledges Total
Dennos Museum Operations Endowment 2 $0 $0 $358 $358
Arms & Cole - Brad McNamara Memorial HVAC Scholarship 1 $2,500 $0 $0 $2,500
Arthur Moenkhaus Engineering Scholarship 1 $1,000 $0 $0 $1,000
Christian P. Kamm Scholarship 1 $10,000 $0 $0 $10,000
Comfort Keepers Caregiver Scholarship Fund 1 $50 $0 $0 $50
Daniel R. Olson Memorial Art Scholarship 1 $300 $0 $0 $300
Kristine Sue Boike Memorial Scholarship 1 $0 $0 $100 $100
Olive V. Longcore Memorial Scholarship 1 $100 $0 $0 $100
William Cunningham Memorial Scholarship 1 $0 $7,050 $0 $7,050
Aviation Program 1 $250 $0 $0 $250
Child Development Program 1 $50 $0 $0 $50
Dennos Museum Center 30 $5,433 $0 $0 $5,433
Dental/Health Services 1 $354 $0 $0 $354
Giving Tree Program 2 $100 $0 $0 $100
GLMA Program 4 $175 $100 $0 $275
International Affairs Forum Program 7 $1,655 $120 $500 $2,275
Music Department Program 1 $936 $0 $0 $936
NMC Food Drive 8 $2,253 $0 $0 $2,253
Patricia Ann Prout Photo Collection 1 $658 $0 $0 $658
Rogers Observatory Restricted Fund 1 $300 $0 $0 $300
Science/Math Program 3 $2,125 $0 $0 $2,125
Student Services Program 1 $100 $0 $0 $100
Technical Division Program 1 $1,000 $0 $0 $1,000
WNMC Radio 146 $2,406 $3,230 $6,386 $12,022
Ann Rogers Family Scholarship for Environmental Studies 1 $500 $0 $0 $500
Barbara Griner Mikowski Student Nurse Resource Fund 1 $5,000 $0 $0 $5,000
General Scholarships 3 $1,225 $0 $0 $1,225
Global Opportunities Scholarship 1 $100 $0 $0 $100
Independent Wealth Management LLC Scholarship 1 $0 $0 $1,000 $1,000
Jaquish Journalism Scholarship 1 $500 $0 $0 $500
Jill Hinds Memorial Scholarship Fund 1 $100 $0 $0 $100
Malone Antrim County Scholarship 1 $250 $0 $0 $250
NMC Non-Discretionary-Named Student Scholarship 9 $5,833 $0 $0 $5,833
The Hema Daya Student Worker Scholarship 1 $100 $0 $0 $100
Veterans Writing Project 9 $1,500 $2,000 $500 $4,000
General Unrestricted Funds 71 $7,966 $150 $5,935 $14,051
Grand Totals: $54,819 $12,650 $14,778 $82,247
26
_______________________________________________________________________________________ To: The Board of Trustees and President Timothy J. Nelson From: Rebecca Teahen, Executive Director for Resource Development Date: December 10, 2014 Subject: Foundation Board Appointments
The NMC Foundation Board of Directors recommends for Board of Trustees' approval the following Foundation Board appointments and reappointments.
NEW APPOINTMENTS
The NMC Foundation Board of Directors recommends the following individuals for new three-year terms commencing January 2015 and expiring December 2017:
o Suzanne Allen Suzanne has served as the Director, Community Responsibility for Blue Cross Blue Shield of Michigan since September 2013, coordinating all community efforts in outstate Michigan, including the Upper Peninsula. Prior to that, she was the Chief of Staff for the Michigan House of Representatives. Married to former State Senator Jason Allen, Suzanne is currently active in the Traverse City community as an Ambassador for the Traverse City Chamber of Commerce, a member of the National Cherry Festival Foundation Board, and as a member of Central United Methodist Church. The Allens’ reside in Traverse City with their two daughters and one son.
o Kevin Schuelter Kevin has twenty three years of manufacturing experience. He started his career at Delphi Chassis Systems holding various engineering positions. Prior to joining KSP he was the Director of Quality and Engineering for the Automotive Business Unit of a Tier I supplier, SMI in Traverse City, MI. Prior to taking the assignment at KSP, Kevin helped manage the Aerospace Business Unit of SMI. Kevin was a Presidential Scholar and began his undergraduate degree at Northwestern Michigan College. He has a Bachelor of Science in Mechanical Engineering from Michigan Technological University and a Masters of Science in Administration – General Administration from Central Michigan University. Kevin has been married to Leana for 23 years and he has two children.
o Susan K. Sheldon Susan will conclude her term as a Board of Trustee representative to the Foundation Board as of December 31, 2014. She is Vice President and Director of Investments/Trust/ Retirement Services at Chemical Bank. She hosts “Everybody’s Planning Hour” heard Saturday mornings from 7:00 to 8:00 on WTCM-AM NewsTalk 580. Susan is a member of the Economics Club, Traverse City Golf and Country Club, Central United Methodist Church, and is a long-standing member of the Zonta Club of Traverse City. Susan is past chair of the Special Gifts Committee for NMC’s Great Lakes Campus, co-chair of the 2007-09 Annual Community Campaigns and currently serves on the Barbecue Board and Policy Committee. Susan resides on Old Mission Peninsula with husband Dr. David Sheldon and children, Ford and Emma.
MEMO Resource Development
27
S:\President\BOARD\MEETING MATERIALS\2014\121514\O. BoT Foundation Board Apointments 12.8.docx
REAPPOINTMENTS
The Foundation Board of Directors recommends the following NMC Foundation Board members for reappointment to three-year terms on the Foundation Board (commencing January 2015 and expiring December 2017): Michael Ascione, Christopher Branson, Bruce Byl, Diane Emling, Francis Gingras, Harlan Peterson, and Timothy Young.
EMERITUS MEMBERS
The Foundation Board of Directors recommends the following individuals be approved as new Emeritus Members for the term of life: Barbara Smith, Gail Nugent, and Terry Lobdell.
28
MEMO Enrollment Management & Student Services _____________________________________________________________________________________ To: Timothy J. Nelson, President From: Chris Weber, VP for Enrollment Management & Student Services Date: December 10, 2014 Subject: Two Percent Grant Proposal This is a request for your support to submit this proposed grant to the Board of Trustees for their approval at their December 15, 2014 meeting. This grant proposal attempts to provide additional support to our students as part of our efforts to improve student success and persistence. Using the model already established in our Student Success Center with the use of academic coaches, this grant proposal seeks to fund a part-time academic coach who will focus on improving the retention and graduation rates of our Native American student body. Thank you for your consideration.
29
Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 1 of 5
Tribal Council Allocation of 2% Funds
Application Form
PLEASE NOTE:
Under the terms of the consent decree, which settled Tribes v. Engler (Case No. 1:90-CV-611, U.S. Dist. Ct.,
West. Dist. Mich.), the Grand Traverse Band of Ottawa and Chippewa Indians, as defined in the stipulation, has
agreed to pay 2% of its video gaming revenue to local units of government (i.e., local township, village, city,
county board of commissioners, public school system).
*ONLY LOCAL UNITS OF GOVERNMENT LOCATED WITHIN GTB’S 6-COUNTY SERVICE
AREA WILL BE CONSIDERED FOR 2% GRANTS.
1. Allocation Cycle: June Submission Date – June 30
th
X December X Submission Date – December 31st
2. Name of Applicant: Northwestern Michigan College
Address: 1701 East Front Street
Traverse City, Michigan. 49686
Phone #: Fax #:
Authorized Signature:
Printed Name:
Title:
Contact person: Name: Todd Parker – Native American Services Coordinator
Telephone #: (231) 499- 6891 cell / 995-3025 ofc Fax #: (231) 995-2133
3. Type of Applicant: Local Government Local Court
Township County Commissioner Road Commission
Public School District X College Charter School
Public Library Sheriff/Police Department Fire Department
4. Fiscal Data: Amount Requested: $ 51,120 Percent: 50 %
Local Leveraging: $ 51,300 Percent: 50 %
(Match)
Total Budget: $ 102,420 Percent: 100 %
5. Target Population: 80 Children 150 Adults 25 Elders
255 Total GTB member Community 30 Others
(Indicate the
number of GTB
members)
30
Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 2 of 5
6. Counties Impacted: X Antrim X Benzie X Charlevoix
X Grand Traverse X Leelanau X Manistee
7. Brief Description (purpose of funding); include statement of need:
This funding will continue support for the Native American student through a Native American Student Services
Program, Student Internships and Mentorships, a Native American Student Organization on the NMC campus, and
a Summer Campus Immersion program for Native High School Students.
NEED: In order to continue and expand our services for Native American Students in academic, social
and community support, we see a distinct need for the continuation of the NMC Native support services
program. Native American course and degree completion rates are lower than that of the total NMC Non-
Native population. Many of our tribal students struggle and are in need of academic and social support.
According to MITW data, of all Michigan colleges and universities, NMC currently has the highest
number of Native students. Those Native American students are primarily Grand Traverse Band
members.
8. This question only pertains to Public School Systems. If you are not a Public School system, skip to question 9.
(a) Program formula: (1) $5,000. Per school + ($1,000 x # of GTB member students) = allocation.
Please note: 1) In completing this section, only provide the student numbers of currently enrolled
GTB members; do not include the general Native American data of your school system; and 2) there
will be a cap of $100,000 per school, based on the school’s GTB membership count.
(b) Recommendation from Parent Committee: YES NO
(c) Describe parent involvement in project:
(d) Does the school receive Title IX Indian Education Funds? YES NO
If yes, how much:
9. What are the start and completion dates of the proposed project?
Start 01/31/2015 Completion 08/31/2015
10. Has applicant received prior awards through the Tribe’s 2% funding allocation?
X YES NO. If yes, please list the start and end dates and amount:
08/15/2013 - 08/15/2014 and amounts: 15,000
-
31
Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 3 of 5
11. Are all of the previous allocations expended? X YES NO.
If no, what are the start and end dates and amounts?
- and amounts:
-
-
12. Is the proposed project new or a continuation project X ?
If this is a continuation project, please explain why there is a need to continue funding:
Currently NMC is providing limited services to the Native American student population, additional funding would
allow the continuation of services and the expansion of programs and services. Our objective is to further assist,
enhance and engage Native American students in academic and social endeavors on campus by implementing
additional programs that highlight the cultural heritage and community values for the Native American student
community. We feel this will make the academic environment more accessible and productive for those currently
enrolled, those returning and all future Native American students attending Northwestern Michigan College.
13. Impact of Gaming on local program: (e.g., increase in student population, resulting from increase in Tribal
employment or increase in emergency services to Casino patrons).
Greater numbers of Native American families are staying in the area as a result of more jobs, affordable housing,
lower cost of living, community & family ties and obligations, as seen in the overall increase in the tribal
population residing in the six county service areas. Larger numbers of native people need to pursue higher
education due to the ever increasing levels of educational requirements for employment today; many others are
attending later in life for career changes due to increased opportunities as a result of Tribal governance, gaming,
and employment.
14. How will the success of the project be assessed (evaluation plan)?
Course completion, retention, graduation & student transfer rates, incoming student data
15. If new staff is required, will preference be given to Native American applicants?
X YES NO
16. Budget: Please attach a one-page itemization of the planned budget. Include explanation for each category of the
budget.
Note: A final report on expenditure of funds and project results will be due to the Tribal Council 30 days after
project completion.
32
Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 4 of 5
BEFORE YOU MAIL, PLEASE REMEMBER TO:
1) Execute authorized signature
2) Attach 1-page budget
3) Submit before the deadline from the cover letter you received
33
Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 5 of 5
Grand Traverse Band Tribal Council, 2% Allocation, Budget Justification - Northwestern Michigan College
Native American Services Coordinator (1) Funding for the NASC position through the end of the 2014-15 school year. The Native American Services coordinator will assist Native American students in their academic endeavors at Northwestern Michigan College, including: Student contacts, advocacy, academic and social support activities and services, Native American student outreach, overseeing the Native American Student Organization (NASO), individual and group monitoring and advising, grant writing and reporting, aid in the development and implementation of activities on campus related to Native issues and programs. Support all academic and social activities for the Native American student population and the general student population as it pertains to Native American issues and program goals. $29,120
Native American Internships (2) and Mentorships (10) (10) Native American student mentors for the Campus Immersion Program and (2) Native American student internships, developed with the Business and Humanities departments, offered through NMC. Students will be employed on campus. In addition to job experience in their field of study, Native American interns will build professional, academic and social relationships with NMC staff, and the business community. (Intern-2 x 20hrs/wk x 10 weeks; Mentors for Immersion Program 10 x 500.00) $10,000
Native American Student Organization- NASO Operating budget: Working with the coordinator students will design and implement programs to better inform others about native issues, arts, community and culture. NASO will provide student to student interaction, building upon our program goals for greater academic success and retention, using socially engaging activities based on cultural awareness and identity. The Native American Student Organization would give native students a voice within the student community on campus and an environment in which to discuss issues and situations in a relaxed group setting, while enhancing their leadership roles. ($300 per activity x 10) $3,000
Native American Student “College Campus Immersion”: A 4-day campus immersion program that would provide campus and classroom experiences and mentoring for 40 Native American high school students at Northwestern Michigan College. Students will room on main campus and experience dorm life, application and enrollment process, Compass practice testing, “Student Life” activities, Native American student mentors, the Meal Plan for campus meals, student success center, the University Center, Dennos Museum, NASO activities, Maritime, Aviation, Culinary Arts, Physical Education, and Science and Technology facilities, Tuition Waiver, scholarship & loan information. We will highlight career programs offered at Northwestern Michigan College and allow students to become familiar with the campus environment, meet potential instructors, professors and support staff. Our goal is to help Native American students believe college is within their reach. (40 H.S. students x $225 per student, 4 days/ 3 nights @ NMC campus) $9,000 Total Native American Programs Budget $102,420 Northwestern Michigan College (IN-KIND Contributions): (Office space & building use, mailing, benefits, basic office equipment and supplies, faculty & staff support) $51,300 Request for support from 2% Funds $51,120
34
WHEREAS Susan K. Sheldon was first elected in 2008 to serve on the Northwestern Michigan College Board of Trustees; and
•
WHEREAS her total service on the board was 6 years; and •
WHEREAS she has served with distinction and dedication in a variety of leadership roles including Treasurer and Secretary; and
•
WHEREAS she has performed faithfully on committees including Policy, Finance & Audit, and Presidential Performance and Compensation; and
•
WHEREAS Susan K. Sheldon will leave the NMC Board of Trustees at the completion of her term in December 2014;
•
THEREFORE, BE IT RESOLVED that in recognition of Susan Sheldon’s dedicated service and significant contributions, the NMC Board of Trustees issues this Special Resolution of Appreciation.
In testimony whereof, we have set our hand and caused the seal of Northwestern Michigan College to be affixed at Traverse City, Michigan on this fifteenth day of December, 2014.
SUSAN K. SHELDON
Resolution of Appreciation
Cheryl Gore Follette, NMC Board Trustee
William D. Myers, NMC Board Vice Chair
Kennard R. Weaver, NMC Board Treasurer
K. Ross Childs, NMC Board Trustee
Douglas S. Bishop, NMC Board Chair Robert T. Brick, NMC Board Trustee
Timothy J. Nelson, NMC President
35
WHEREAS William D. Myers was first appointed in March 2006 to serve on the Northwestern Michigan College Board of Trustees; and
•
WHEREAS he was elected twice, making his total service on the board 8 years and 9 months; and •
WHEREAS he has served with distinction and dedication in a variety of leadership roles including Secretary, Treasurer, and Vice Chair; and
•
WHEREAS he has performed faithfully on committees including Strategic Goals, Finance & Audit, Presidential Performance & Compensation, Innovation Grant and Fellows Nominating; and
•
WHEREAS William D. Myers will leave the NMC Board of Trustees at the completion of his term in December 2014;
•
THEREFORE, BE IT RESOLVED that in recognition of William Myers’ dedicated service and
significant contributions, the NMC Board of Trustees issues this Special Resolution of Appreciation.
In testimony whereof, we have set our hand and caused the seal of Northwestern Michigan College to be affixed at Traverse City, Michigan on this fifteenth day of December, 2014.
Cheryl Gore Follette, NMC Board Trustee
Susan K. Sheldon, NMC Board Secretary
Kennard R. Weaver, NMC Board Treasurer
K. Ross Childs, NMC Board Trustee
Douglas S. Bishop, NMC Board Chair Robert T. Brick, NMC Board Trustee
WILLIAM D. MYERS
Resolution of Appreciation
Timothy J. Nelson, NMC President
36
