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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010
Board of Trustees www.nmc.edu/trustees
Meeting Agenda Monday, July 27, 2015
at NMC Great Lakes Campus Room 112, 715 E. Front Street
5:00 p.m. Board Photo
5:30 p.m. Regular Meeting
I. GENERAL BUSINESS
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements
II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be
accessed on the nmc.edu Board of Trustees website.)
E. Traverse City Light & Power Presentation—Tim Arends, Executive Director, TCL&P
F. Program Focus—International Experiences—Steve Ursell, International Aviation
Instructional Coordinator
G. Enrollment Report—Chris Weber, Vice President for Enrollment Management and
Student Services
H. Financial Report—Vicki Cook, Vice President of Finance and Administration
I. BBQ Report—Marilyn Dresser, Board Representative
J. Foundation Report—Doug Bishop, Board Representative
K. MCCA Summer Conference Report—Kennard Weaver and Ross Childs, Board
Representatives
L. Legislative Issues Report—Timothy Nelson, President
III. UPDATES
M. Board Chair Update—Doug Bishop, Chair
N. President’s Update—Timothy Nelson, President
IV. DISCUSSION ITEMS
V. PUBLIC INPUT
Request forms for public input are available at the meeting location. Any individual of the
public may speak for up to three (3) minutes. The Board will not receive public input from
individuals unless they are present at the meeting. The Board will take public remarks into
consideration, but will not comment at time of input.
Northwestern Michigan College provides lifelong learning
opportunities to our communities.
1
1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
July 27, 2015 Meeting Agenda
Page 2
Posted Friday, July 24, 2015, 9:00 a.m.
VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)
These items will be adopted as a group without specific discussion. When approving the
meeting agenda, any Board member may request that a consent agenda item be moved to the
regular agenda for discussion or questions.
Recommend that the following items be approved:
O. Minutes of the June 22, 2015, regular meeting and closed sessions
VII. ACTION ITEMS
P. Board Policies (Pursuant to Policy A-106.00 Other)
Recommend adoption of the following board policies, as reviewed by the Board Policy
Committee and recommended without change, on a second-reading basis.
Policy A-102.00 Board of Trustees Governing Style
Policy A-103.00 Board Committees
Policy A-107.00 Board Attendance at Civic and College Events
Q. Closed session (Pursuant to Policy B-106.00 Other)
Recommend that the Board convene in closed session as permitted by Section 8(c) of the
Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation
of collective bargaining agreements between the College and the Michigan Education
Association. (Roll Call Vote)
R. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other)
Recommend that the open session of the Regular meeting be reconvened.
VIII. REVIEW OF FOLLOW-UP REQUESTS
Confirm requests made by the Board that require administrative follow-up for information to be
provided to the Board at a later date.
IX. ADJOURNMENT
Upcoming Board Meeting Dates: All board meetings are open to the public.
August 24, 2015 - Great Lakes Campus Room 112, 715 E. Front Street
September 28, 2015 - Oleson Center A/B, 1881 College Drive
October 26, 2015 - Oleson Center A/B, 1881 College Drive
November 23, 2015 - Oleson Center A/B, 1881 College Drive
December 21, 2015 - Oleson Center A/B, 1881 College Drive (3rd Monday due to holiday)
January 25, 2016 - Oleson Center Room A/B, 1881 College Drive
February 22, 2016 - Oleson Center Room A/B, 1881 College Drive
March 21, 2016 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
April 25, 2016 - Oleson Center Room A/B, 1881 College Drive
May 23, 2016 - Oleson Center Room A/B, 1881 College Drive
June 27, 2016 - Great Lakes Campus Room 112, 715 E. Front Street
2
MEMO
Office of Admissions _____________________________________________________________________________________
To: Timothy J. Nelson, President
Chris Weber, VP for Enrollment Management & Student Services
From: Cathryn Claerhout, Director of Admissions
Date: July 17, 2014
Subject: Enrollment Update – Summer/Fall 2015
_____________________________________________________________________________________
Summer 2015 Enrollment
Admissions exceeded the enrollment goal for summer semester. Our goal was 305 new students and we
ended at 328. This is an overall increase of 6% in new student enrollment for SU2015. The biggest
increases come from Guest and New Transfer students. There were 139 Guest students registered and 43
New Transfer students. The top program students are enrolling in for summer semester are:
1. Non-degree – 228 students
2. General Liberal Arts & Science – 82 students
3. Aviation – 66 student (27 are International students)
Total headcount declined 2% compared with SU2014. The decrease persists with our re-admitted student
population, which has decreased (89) 36% over last year’s numbers (139).
Additional specific information from the Enrollment Day Report produced by the Records & Registration
office follows:
Academic Enrollment Report Summary for the past six years
Registration
Report Day Status Executive summary which includes inquiries, applications, financial aid,
headcount, credit hours, contact/billing hours, and assessed tuition and fees
Credit Hours Generated by departments
Contact Hours Generated by departments
Student Demographics Comparison of students registered by residency, financial need, age
range, credit load, ethnicity, gender, student type, and count of residence programs.
Program Analysis Contact hours of students enrolled in specific
Projections Report For upcoming semester
Admission and Recruiting Information
Applicant Demographics New applicants showing residency, financial
Admission Application Sources
Prospect Demographics Gender, age range, and county
Prospect Statistics Program of study
3
Prospect Statistics High School
State Comparisons and Reports
Enrollment Comparisons at Michigan Community Colleges
MACRAO Reports and Surveys
Fall 2015 Enrollment
Admissions applications show an increase of 11.5% (3562) over last year point in time (3196). New
admits show a decrease of 2% (2020) over last year point in time (2066). New admits registered show an
increase of 23% (1178) over last year point in time (959).
Registration for current students for fall semester began on March 11, 2015. To date, students retained
from spring semester is showing a decrease of 5% (1993) compared to last year point in time (2096).
Faculty advisors and the Advising Center continue to actively register and call all continuing students.
The decrease in this cohort of students is consistent with other community colleges across the State
according to MACRAO report data.
New Student Orientation numbers show a slight decrease of 3% in attendance for fall semester. Currently
956 students have attended and registered for classes as opposed to 986 from last year.
Housing applications received for East Hall and Hawk’s Nest are 228 (195 students have paid their
deposit). The application numbers include 161 new students and 79 returning students.
Statistics (Resources: Digital Dashboard – Same Date Comparison FA2012-2015)
Fall 2012 2013 2014 2015
New Students Registered 860 960 959 1178
Prior Admits Registered 72 66 52 30
SP Students Registered for SU 2479 2318 2096 1993
Returning Students Registered 469 422 318 279
Average Credit Hrs/student 10.08 9.98 9.93 9.76
Contact Hrs 11.51 11.35 11.41 11.22
Total Headcount 3880 3766 3426 3480
Tuition Revenue 5,843,525 6,153,113 6,089,868 6,437,959
(Resources: Digital Dashboard – Same Date Comparison FA 2013-2015)
2013 2014 2015
Inquiries 6032 5928 6069
Admissions Applications 3222 3196 3562
Admits 1851 2066 2020
4
______________________________________________________________________________
To: Timothy J. Nelson, President
From: Vicki Cook, VP Finance and Administration
Date: July 17, 2015
Subject: Summary Report for the General Fund as of June 30, 2015
The attached reports summarize the financial results for the General Fund as of June 30, 2015.
Although FY15 is now complete, the Business Office still has year-end adjustments related to
accruals for salaries, benefits, accounts payable invoices and internal charges to complete.
Therefore, we do expect the June 30, 2015 year-to-date numbers to change.
Month End Results
The month end reports are interim and not a reflection of actual year-end results.
The timing of revenue and expenses fluctuates throughout the year and will affect year end
results. A detailed projection of year end results is included.
The general fund ended the month with an excess of revenue over expenses in the amount of
$1,654,110. Revenue increased by 2% when comparing June 2015 to June 2014. Expenses
increased by 4% when comparing June 2015 to June 2014. This increase is related to timing of
contractual payments and capital equipment purchases.
Revenue (letters refer to the attached General Fund summary)
A. Tuition and Fees revenue: Tuition and fees represent a 5% increase from those of May 2014.
The increase is reflective of activities in Aviation, GLMA and Training. For Summer 2015,
the budget was set at 7,294 billing hours for budgeted revenue of $1,120,542. Actual billing
hours are at 6,411 hours for total tuition revenue of $1,000,055. This is a shortfall of
$120,487. The shortfall will be offset by savings in adjunct/overload contracts.
B. Property Taxes: Tax revenue is recorded as payments are received. The overall increase for
the fiscal year is expected to be 2% over the previous fiscal year. We received our final
settlement check in April for $327,696. Property tax revenue is projected to be $66,000
above budget.
C. State Sources began in October with receipt of the first state aid payment.
D. Federal Sources consist primarily of the MARAD grants.
E. Actual year-to-date investment income recorded for fiscal year 2015 reflects interest income
only.
F. Both Private Sources and Other Sources are timing and event dependent.
MEMO
Administrative Services
5
Expenses
G. Salary and benefit changes correspond with a reduction in adjunct/overload and open
positions. Year-end journal entry adjustments should reduce benefits to FY 2015 budgeted
amounts.
H. Expenses are at budget at this time with the exception of Purchased Services, primary items
over budgeted amounts include; legal services and independent contracts tied to Training
revenue and grant writing, Institutional Expenses related to seasonal costs, and Other
Expenses tied to rental equipment related to revenue.
I. Capital outlay is timing related. Capital Outlay reflects expenditures budgeted through the
allocation of COAT dollars, BBQ funds and the GLMA equipment fund.
6
Unaudited
2014-2015 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget
TOTAL GENERAL FUND
50 Revenues
Tuition and Fees 23,765,353 23,523,067 98.98% A Property Taxes 9,464,797 9,530,648 100.70% B Other Local 0 0 *Local Sources 33,230,150 33,053,715 99.47%State Sources 9,094,919 9,124,305 100.32% CFederal Sources 524,000 614,000 117.18% DPrivate Sources 345,000 421,863 122.28% FInvestment Income 274,000 283,856 103.60% EOther Sources 298,250 420,707 141.06% F
Total Revenues 43,766,319 43,918,445 100.35%
60 Labor
Salaries & Wages 21,625,115 21,215,304 98.10% GBenefits 9,117,098 9,411,001 103.22% G
Total Labor 30,742,213 30,626,305 99.62%
70 Expenses
Purchased Services 2,146,843 2,237,809 104.24% HSupplies & Materials 2,826,561 2,814,917 99.59% HInternal Services 87,940 103,841 118.08% HOther Expenses 1,632,958 1,758,210 107.67% HInstitutional Expenses 1,732,229 1,786,460 103.13% HMaintenance & Renovation 1,370,459 1,239,429 90.44% HProf Develop, Travel & Events 711,630 646,530 90.85% HCapital Outlay 260,338 677,933 260.41% I
Total Expenses 10,768,958 11,265,130 104.61%
Total Expenditures 41,511,171 41,891,434 100.92%
80 Transfers
Transfers 2,255,148 372,901 16.54%Total Transfers 2,255,148 372,901 16.54%
Total Expenditures and Transfers 43,766,319 42,264,335 96.57%
Net Revenues over (under) Expenditures 0 1,654,110
Northwestern Michigan College
Summary Report for General Fund Accounts
Month end reports are interim and not a reflection of final year end results.
Fiscal Year 2015, Period 12
Copy of Summ Gen Fund_Jun_2015.xls
for internal use only 7/21/2015 8:14 AM Page 1 of 1
7
Northwestern Michigan CollegeComparative StatementJune 2015 to May 2015
General Fund Activity Only
Difference between current month and previous month
Revenue Yr. To Date Yr. To Date Month of Month of Explanation
30-Jun-15 31-May-15 30-Jun-15 31-May-15
Tuition and Fees 23,523,067 22,638,014 885,053 615,951 May had 3 weeks of summer tuition while June had 4 weeks. May also had less flight, course fee, and training revenue
Property Taxes 9,530,648 9,513,456 17,192 8,654 Final property tax receipts for the fiscal year
State Sources 9,124,305 8,115,549 1,008,756 1,008,755 Consistent with prior month
Federal Sources 614,000 614,000 - 481,685 Timing of federal grant payments
Private Sources 421,863 310,867 110,996 10,219 Timing of Foundation support
Investment Income 283,856 259,334 24,522 24,121 Consistent with prior month
Other Sources 420,707 399,662 21,045 35,533 Administrative fees and previously written off account collections less in June.
Total Revenue 43,918,445 41,850,883 2,067,562 2,184,919
Expenses
Salaries and Wages 21,215,304 19,754,549 1,460,755 2,330,699 3 pays in May
Benefits 9,411,001 8,459,203 951,798 947,671 3 pays in May, healthcare costs higher in June
Purchased Services 2,237,809 1,925,000 312,809 69,546 Legal, advertising, ship food service and EES independent contractor payments higher in June; timing of contract payments for facililties
Supplies & Material 2,814,917 2,552,312 262,605 194,383 Payments for Russia & Costa Rica student trips in June
Internal Services 103,841 89,426 14,415 18,368 Internal charges from Hagerty and training
Other Expenses 1,758,210 1,642,538 115,672 129,656 May higher for financial charges, commencement and recruiting
Institutional Expenses 1,786,460 1,583,509 202,951 117,586 June higher in electricity, water, sewer and telephone
Maintenance & Renovation 1,239,429 1,136,200 103,229 111,436 Timing of contract payments
Prof Develp, Travel, & Events 646,530 582,025 64,505 68,696 Timing of professional development
Capital Outlay 677,933 654,992 22,941 3,159 Library books $2,001, truck for automotive technology $14,650, deposit of $6,290 on software for manufacturing technology
Total Expenditures 41,891,434 38,379,753 3,511,681 3,991,199
Transfers 372,901 272,282 100,619 - Net Revenues over/(under) 1,654,110 3,198,848 (1,544,738) (1,806,280)
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
8
Northwestern Michigan CollegeComparative StatementJune 2015 to June 2014
General Fund Activity Only
Difference between June 2015 and June 2014 (GENERAL FUND)
Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation30-Jun-15 30-Jun-14 Difference
Tuition & Fees 23,523,067 22,307,268 1,215,799 5% Increases in flight fees, training revenue, spring and fall tuition
Property Taxes 9,530,648 9,352,705 177,943 2% Budgeted increase in property taxes
State Sources 9,124,305 8,868,698 255,607 3% Budgeted increase in state appropriations
Federal Sources 614,000 1,618,400 (1,004,400) -62% Received one-time Heritage Act payment in 2014
Private Sources 421,863 434,616 (12,753) -3% Timing of Foundation support
Investment Income 283,856 276,854 7,002 3% Increase in FY15 interest earned
Other Sources 420,707 316,029 104,678 33%China College For Kids Camp, NJTA grant administration, surplus sales, and previously written off accounts collected.
Total Revenue 43,918,445 43,174,571 743,876 2%
Expenses
Salaries and Wages 21,215,304 21,024,020 191,284 1%Increase in salaries, supplemental wages, and vacation payouts; savings in adjunct, overload, and student employee costs
Benefits 9,411,001 8,794,030 616,971 7% Increase in MPSERS retirement expenses and timing of health payments
Purchased Services 2,237,809 2,222,990 14,819 1%Increase in legal expenses, Maritime consulting expenses and IT audit costs
Supplies & Material 2,814,917 2,691,759 123,158 5%Printing and fee related expenses for Outreach Services trips & engineering technology, partially offset by savings in fuel
Internal Services 103,841 76,892 26,949 35% Internal charges from Hagerty and housing
Other Expenses 1,758,210 1,777,619 (19,409) -1%
Decrease in financial charges, bad debt expense, tuition differential scholarships and Native American waiver, offset in part by aviation equipment rental expense
Institutional Expenses 1,786,460 1,759,628 26,832 2%Increase in electric costs partially offset by savings in snow removal, telephone, cable and waste collection
Maintenance & Renovation 1,239,429 1,000,820 238,609 24%Timing of contract payments (ITS/Ellucian); plane maintenance and Maritime Anchor Bay tug repairs
Pro. Develop, Travel & Events 646,530 598,405 48,125 8% Timing of travel and professional development Capital Outlay 677,933 299,025 378,908 127% COAT and IT purchases, Maritime Heritage Act equipment
Total Expenditures 41,891,434 40,245,189 1,646,246 4%
Transfers 372,901 2,121,544 (1,748,643) Timing of transfers
Net Revenues over/(under) 1,654,110 807,838 846,272
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
9
Northwestern Michigan CollegeSummary by Program
June 2015General Fund Activity Only
Revenue Percent 2014-15 Yr. To Date Percent of
of Total Annual Budget 30-Jun-15 Total Spent Definition
Tuition & Fees 54% 23,765,353 23,523,067 Property Taxes 22% 9,464,797 9,530,648 State Sources 21% 9,094,919 9,124,305 Federal Sources 1% 524,000 614,000 Private Sources 1% 345,000 421,863 Investment Income 1% 274,000 283,856 Other Sources 1% 298,250 420,707 Total Revenue 100% 43,766,319 43,918,447
Expenses
Instruction 38% 15,845,681 17,514,968 42% Produce educational change in a learner or group of learners; includes both credit and non-credit offeringsInformation Technology 7% 2,792,546 2,584,131 6% Provide technology to benefit instructional activities and the institution as a whole
Public Service 0% 197,062 231,463 1% Provide public with unique resources and respond to community needs or solve community problemInstructional Support 16% 6,670,302 6,471,921 15% Support instructional programsStudent Services 12% 5,113,527 5,127,769 12% Contribute to well-being of students and their intellectual, cultural, & social development
Institutional Administration 15% 6,171,735 5,228,658 12% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viabilityPlant Operations and Maintenance 11% 4,720,317 4,732,523 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilitiesTotal Expenditures 100% 41,511,171 41,891,434 100%
Transfers 2,255,148 372,901 Net Revenues over/(under) 0 1,654,110
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
10
Northwestern Michigan College
Fiscal Year 2014-2015
Year-End Projections
As of July 17, 2015
YTD FY2015 Projected
FY14 FY15 FY15 Over/(Under) Projected Over/(Under)
Actual Budget YTD @ 5/31/2015 Budget @ 7-17-15 Budget Comments
Revenue
Local Sources
Tuition & Fees 51 22,414,571 23,765,352.87 22,638,014 (1,127,339) 23,588,351 (177,002) Tuition/Fees, increase in flight fees for helicopter, decrease in EES revenue
Property Taxes 51 9,352,705 9,464,797 9,513,456 48,659 9,520,738 55,941 Increase in property taxes
Total Local Sources 31,767,276 33,230,150 32,151,470 (1,078,679) 33,109,089 (121,061) State Sources 53 9,654,450 9,094,919 8,115,549 (979,370) 9,124,305 29,386 State appropriations
Federal Sources 54 1,618,400 524,000 614,000 90,000 614,000 90,000 MARAD funding
Private Sources 55 439,881 345,000 310,867 (34,134) 419,150 74,150 Department foundation funding and add'l foundation support for positions
Investment and Interest Income 57 282,059 274,000 259,334 (14,666) 274,000 - Unrealized gain/(loss) on investments 57 39,539 - - - - -
Other Sources 59 319,664 298,250 399,662 101,412 432,880 134,630 China summer program, NJTP administration, collection of old accounts, Lobdell's
Total Revenue 44,121,269 43,766,319 41,850,883 (1,915,436) 43,973,424 207,105
Expenses
Salaries 61 21,005,793 21,625,115 19,754,549 (1,870,566) 21,245,700 (379,415) Adjunct/overload/students
Benefits 65 9,774,141 9,117,098 8,459,203 (657,895) 9,216,244 99,146 Tuition benefits and healthcare costs
Purchased Services 71 2,281,600 2,146,843 1,925,000 (221,844) 2,347,095 200,252 Increase in legal fees, audit fees, advertising, and contracted services
Supplies & Materials 72 2,764,978 2,826,561 2,552,312 (274,249) 3,062,077 235,516 Add'l for Int'l trips & printing costs; savings in fuel, Nursing simulation (budgeted in capital)
Internal Services 73 83,380 87,940 89,426 1,486 87,940 - Other Expenses 74 1,700,597 1,632,958 1,642,538 9,580 1,837,452 204,494 Helicopter rental offset by flight fee revenue
Institutional Expenses 75 1,828,138 1,732,229 1,583,509 (148,720) 1,797,269 65,040 Electric expense
Maintenance & Renovation 76 1,142,740 1,370,459 1,136,200 (234,259) 1,398,752 28,293 Add'l for GLMA covered by MARAD funding
Professional Development 77 630,745 711,630 582,025 (129,605) 664,514 (47,116) Savings in professional development
Capital Outlay- small expenditures 79 296,248 260,338 654,992 394,654 674,398 414,060
GLMA Equipment, COAT carryover, Culinary equipment fund, less for Nursing lab (some moved to non-capital), savings in contingency
Total Expenses 41,508,359 41,511,171 38,379,753 (3,131,418) 42,331,441 820,270
Transfers
Plant Fund 999,647 1,099,647 (1,099,647) 1,099,647 -
Plant Fund Support of Simulator - (472,815) (472,815) Offsets capital expense & Maintenance of Equipment
Technology Fund 450,000 400,000 (400,000) 400,000 - Facility Fee 40,000 40,000 (40,000) 40,000 - Plant Fund- debt service 46,929 46,929 (46,929) 3,911 (43,018) Partial year of debt service
Aviation Plant Transfer for Tach hours 371,712 359,437 318,755 (40,682) 359,437 - Aviation Transfer for FY14 CIP 19,000 - - - - Loan Funds transfer 4,456 - (39,686) (39,686) - - COAT carry forward to FY15 29,500 - (29,500) (29,500) (29,500) (29,500) Funds rolled to FY15 for COAT item
Strategic projects 250,000 250,000 (250,000) 250,000 - Funds for Transformation 50,000 50,000 (50,000) 50,000 - FY13 surplus in support of scholarships (189,000) - -
Indirect Grant Revenue & Program support (10,900) (115,865) (6,787) 109,078 (115,865) -
Total Expenses & Transfers 43,569,703 43,641,319 38,622,536 (5,018,783) 43,916,255 274,936
Net Revenue before Program Reserves 551,566 125,000 3,228,348 3,103,348 57,169 (67,831)
Funds reserved for Specific Programs (651,150) (125,000) - 125,000 19,957 144,957 Culinary equipment, nursing lab, and EES
Net Revenue after Program Reserves (99,584) - 3,228,348 3,228,348 77,126 77,126
NMC definition of the term "Projection" is a forecast of year-end revenues & expenses (not accounting definition)
11
____________________________________________________________________________
To: Vicki Cook, VP Finance and Administration
From: Cheryl Sullivan, Controller
Date: July 14, 2015
Subject: Unrealized Investment Gain for FY15
Historically, the NMC’s investments have balanced receiving the highest investment returns with
maximum security while also meeting cash flow needs. The college is also limited to the investments it
may make under the Michigan Community College Act No. 331. For many years, the college has
invested in Fannie Mae and Freddy Mac bonds as their debt is secured by the federal government. While
the market value of the bond holdings can fluctuate, the college opts to hold them until maturity or until
the bonds are called by the issuer, therefore always receiving par value of the bonds back. The only time
the college would sell a bond would be to lock in and realize a gain. As an additional hedge against rising
interest rates, many of the bonds that the college currently invests in are step-bonds, which means the
interest rates steps up over the duration of the bond’s life.
While fiscal year 2014 had some large fluctuations during the year on bond market values, the college
ended the year with $39,539 of unrealized gains on their bond portfolio. Please note that all of these
gains during fiscal 2014 were unrealized, paper gains.
The volatility from the prior fiscal year is still present in the current bond market for 2015 with the fiscal
year resulting in unrealized gains of $335,596. The increase in the market value of the bonds on the
college’s books is a required accounting entry only, and does not reflect the par value that the college will
receive at maturity or call of the bonds.
As the college holds its bonds until the bonds are called by the issuer or the bonds mature, these
unrealized gains and losses will not impact the college’s bond portfolio.
MEMO
12
NMC
Bonds Held
6/30/2015
Date Maturity Amount Bond interest Interest
Purch Date Name Paid Amount paid at purch Rate Notes
5/3 Bank
7/30/2012 7/30/2032 FNMA 1,000,000.00$ 1,000,000$ 2.000% steps up to 2.5% 7/2017; 3.5% 7/2020; 4.5% 7/2023; 5.5% 7/2026; 6.5% 7/2029
8/20/2012 8/20/2027 FHLB 1,000,000.00$ 1,000,000$ 2.000% steps up to 2.25% 8/2017; 2.5% 8/2018; 3% 8/2020; 4% 8/2022; 5% 8/2024; 6% 8/2026
8/23/2012 8/23/2027 FNMA 890,000.00$ 890,000$ 2.250% steps up to 2.75% 8/2017; 3% 8/2020; 4% 8/2024; 5% 8/2025; 6.5% 8/2026
9/20/2012 9/20/2027 FNMA 950,000.00$ 950,000$ 2.250% steps up to 2.75% 9/2017; 3.25% 9/2022; 4% 9/2024; 5% 9/2025; 6% 9/2027
9/27/2012 9/27/2027 FNMA 1,000,000.00$ 1,000,000$ 2.250% steps up to 2.5% 9/2017; 3% 9/2021; 4% 9/2023; 5.25% 9/2025; 6.5% 9/2026
9/28/2012 8/20/2027 FHLB 999,000.00$ 1,000,000$ 2,111$ 2.000% steps up to 2.25% 8/2017; 2.5% 8/2018; 3% 8/2020; 4% 8/2022; 5% 8/2024; 6% 8/2026
9/28/2012 8/13/2027 FNMA 998,000.00$ 1,000,000$ 2,500$ 2.000% steps up to 2.5% 8/2017; 3% 8/20; 4% 8/22; 5% 8/24; 6% 8/26
10/29/2012 10/29/2027 FHLB 1,820,000.00$ 1,820,000$ 2.000% steps up to 2.5% 10/2017; 3% 10/22; 4% 10/24; 5% 4/25; 6% 10/25; 8% 4/26; 10% 10/26; 12% 4/27
1/30/2013 1/28/2028 FHLB 1,400,000.00$ 1,400,000$ 84$ 2.150% steps up to 2.25% 1/2018; 2.5% 1/2023; 3% 1/2025; 4% 7/2025; 6% 1/2026; 8% 7/2026; 10% 1/2027; 12% 7/2027
7/30/2013 10/18/2027 FHLB 1,112,377.20$ 1,210,000$ 8,142$ 2.375% Steps up to 2.5% 10/17; 3% 10/20; 3.5% 10/22; 4% 10/24; 6% 10/25, 8% 10/26, callable 10/18/13
5/19/2015 5/19/2023 FHLB 650,000.00$ 650,000$ 1.500% steps up to 2% 5/2017; 2.5% 5/18; 3% 5/19; 3.5% 5/20; 4% 5/21; 4.5% 5/22
.
NW/Chemical Bank
3/4/2013 2/28/2018 FNMA 500,000.00$ 500,000$ 1.000% steps up to 1.125% on 2/28/16; 1.25% on 2/28/17; 2.25% on 8/28/17
3/28/2013 3/28/2023 FHLB 499,200.00$ 500,000$ 1.625% step bond, 1.625% for 3 years, 1.75% for 3 years, 2% for 2 years; 7% for last 2 years
12,818,577.20$ 12,920,000.00$ 12,837.40$
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NMC Barbecue Final Report for 2015
July 20, 2015
The 60th NMC Barbecue was by all measures – including the weather – a wonderful success. Among the highlights:
Home delivered meals through the Grand Traverse County Commission on Aging, served 254 meals to local residents throughout the Grand Traverse region who could not attend the Barbecue.
100% of all waste was recycled or composted. Over $40,000 was funded across nine separate proposals which will better the school in various unique ways. Attendees enjoyed a car show at the event this year to commemorate the 60th anniversary of the Barbecue
Ticket Sales and Attendance A total of 9,110 tickets were sold, of which 6,504 (71%) were in advance, while the remainder 2,606 (29%) were on Barbecue day. Online sales continue to be a popular option coming in close to last year with 252 individual tickets sold online (compared to 248 in 2014.) In addition, online sales including TCAPS, TBAISD and corporate sales totaled another 2,045 tickets. Total attendance was 7,654 people. Revenues Gross revenue was $66,443.40 which included $39,023 in advance sales, $20,849.05 in day-of sales, and $5,444.35 in children’s games and snacks. It also included $1,127 in donations. (Detailed comparisons to last year’s Barbecue are on the following pages.) Expenses Total expenses were $24,144.19, which included $8,772.51 in day-of equipment and supplies, $7,299.28 in promotion, $5,641.90 in advertising and $2,430.50 in planning expenses. Total expenses were $6,961.50 less than last year. Large, one-time expenses this year included $615 to purchase a new kids game and about $500 in new day-of signage to update all old signs which had the out dated logo still displayed. A decision to increase the gift amount for the Adult Student of the Year Award from $1,000 to $1,500 was also an added increase in expenses. Volunteer t-shirts (a new expense starting last year) came in at $2,574.74 this year (compared to $2,991.74 in 2014.) Gratitude As always, this event could not happen without the hundreds of volunteers who assist with everything from set-up and cooking to serving and clean-up. And of course, many thanks are given to the Oleson family, who donated all of the delicious food and provided immeasurable logistical support. Sincere thanks are also extended to the BBQ Board members who were a part of the planning process beginning in December 2014. They attended meetings and made themselves available, especially in the days leading up to the Barbecue- we appreciate their dedication! Day-of operations went very smoothly and the clean-up process was swift. The 60th annual NMC Barbecue would not have been the same without the commitment of time, energy and enthusiasm from the volunteers, Oleson family and BBQ Board, as well as continued community support. Thank you! Be sure to mark your calendars now for the 61st annual NMC Barbecue: May 22, 2016!
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BBQ REVENUE 2008 2009 2010 2011 2012 Proposed 13 Actual 13 Proposed 14 Actual 14 Proposed
15 Actual 15
Advance Ticket Sales:
BBQ Board $1,605 $5,760 $2,050 $2,350 $2,332 $2,400 $2,816 $2,400 $ 3,835.00 $2,400 $ 3,228.00
Corporate Sales $16,305 $8,540 $11,620 $10,045 $12,906 $12,500 $11,400 $12,500 $11,935.00 $12,500 $ 11,296.00
Schools $4,805 $4,570 $3,955 $4,125 $2,628 $4,800 $2,570 $4,800 $ 1,944.00 $4,800 $ 972.00
Financial Institutions $4,415 $4,310 $4,885 $4,415 $6,215 $5,000 $6,576 $5,000 $ 6,774.00 $5,000 $ 5,496.00
Funding Recipients $3,598 $1,485 $3,232 $1,585 $3,300 $3,000 $4,406 $3,000 $ 2,838.00 $3,000 $ 4,674.00
NMC Outlets $2,667 $1,970 $2,005 $2,755 $2,729 $3,000 $1,122 $3,000 $ 3,266.00 $3,000 $ 480.00
Oleson's Stores $4,770 $5,965 $8,035 $6,380 $11,101 $8,000 $12,120 $8,000 $ 8,694.00 $8,000 $ 8,754.00
Online $100 $175 $120 $500 $342 $600 $600 $1,200 $ 1,490.00 $1,200 $ 1,509.00
Other Outlets $1,165 $1,150 $805 $1,146 $1,000 $808 $1,000 $ 522.00 $1,000 $ 1,116.00
Donation $5 $165 $0 $0 $0 $0 $0 $0 $ 50.00 $0 See below
Home Delivered $1,365 $1,735 $2,040 $2,120 $1,764 $2,500 $1,378 $2,500 $ 1,562.00 $2,500 $ 1,498.00
Total Advance Ticket Sales $43,710 $37,275 $40,772 $35,080 $44,463 $42,800 $43,796.00 $43,400 $41,930.00 $43,400 $ 39,023.00
Donation $1,006.00 $ 50.00 $ 1,127.00
Day-of Ticket Sales: $15,163 $23,783 $27,073 $22,278 $23,092 $29,000 $22,112.75 $29,000 $21,931.31 $29,000 $ 20,849.05
Other Day-Of Sales:
Children's Activities $5,351 $5,129 $7,206 $7,193 $6,031 $7,500 $ 5,896.78 $7,500 $ 6,407.52 $7,500 $ 5,444.35
Gross Revenue $64,224 $66,187 $75,051 $64,551 $73,586 $79,300 $ 72,811.53 $79,900 $70,318.83 $79,900 $ 66,443.40
Expenses $4,611 $11,492 $14,349 $7,099 $8,330 $15,725.00 $17,414.18 $15,725.00 $31,105.69 $15,725.00 $ 24,144.19
Net Revenue $59,613 $54,695 $60,702 $57,452 $65,256 $59,290 $55,497.35 $59,290 $39,213.14 $59,290 $ 42,299.21
Projects to be funded $48,477 $ 48,520 $ 45,000.00 $44,675.00 $45,000.00 $ 40,300.00
Special Equipment/Project Funded $ 1,900.00
Net Revenue minus funded projects $19,774 $6,186 $15,277 $11,812 $16,779 $7,147.35 $(5,461.86) $ 99.21
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NMC Barbecue Ticket Sales by Ticket Quantities
BBQ
Board Corporate
Sales Elementary
Schools Financial
Institutions Funding
Recipients Commission
on Aging NMC
Outlets
Online Oleson Stores Kickoff
Other Outlets
Total Advance
Sales Day-of
Total Tickets Sales
Advance Sales % of
Total
2015 533 1,883 162 916 779 254 80 252 1,459 0 186 6,504 2,606 9,110 71%
2014 639 1,989 324 1,129 473 360 544 248 1,449 0 87 7,242 2,741 9,983 72%
2013 469 1,900 428 1,096 733 232 187 100 2,020 0 134 7,299 2,764 10,063 73%
2012 388 2,151 438 1,036 550 294 455 57 1,850 0 191 7,411 2,887 10,298 72%
2011 470 2009 807 883 317 424 551 100 1276 0 161 6,998 3,713 10,711 65%
2010 410 2,324 791 960 646 408 401 20 1607 336 230 8,133 4,512 12,645 64%
2009 1152 1,708 914 862 297 347 394 35 1,193 197 323 7,422 3,964 11,386 65%
2008 381 3,461 911 853 720 273 571 20 954 444 298 8,886 2,527 11,413 78%
NMC Outlets: Osterlin Library, Admissions, Public Relations Office, Dennos Museum Other Outlets: Holiday Shopper, Terrace Shopper, Traverse City Convention and Visitors Bureau
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1701 East Front Street, Traverse City, MI 49686 231-995-1021
MEMO
Resource Development
To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director for Resource Development
Date: July 10, 2015
Subject: Foundation Update for July 2015
Fund Raising – a “check” on FY15 goals
The Annual Fund has exceeded this FY15 goal of $225,000! The fund has raised a total of $245,857, including pledges. This represents 17% growth over last year! Congratulations and thanks to Sara Harding and Bill Marsh Jr. our Co-Chairs this year, as well as Courtney Sorrell, Annual Giving Specialist.
FY15 Total dollars raised to date (unaudited):
$1,336,806 Total received (including the Annual Fund and pledges)
- 109,590 Received through bequest gifts
- 14,900 Gift received in FY15, pledges counted in FY14
= $1,212,316 Raised toward FY15 goal of $1,500,000 in gifts & new pledges
+$456,591
$ 1,668,907
Gross event revenue vs goal of $398,806
Total of gifts + events vs goal of $1,898,806
This total reflects a 10% increase in dollars raised over FY14- Great work team!
Foundation Initiatives
Of the 29,973 alumni records sent to AlumniSync data service to find updated contact information, we received 14,438 new addresses, 26,189 new phone numbers, and 5,951 new Email addresses. Betsy Coffia has also enjoyed a tremendously positive response to program initiatives such as Alumni Ambassadors program, affinity group events, and social media engagement.
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1701 East Front Street, Traverse City, MI 49686 231-995-1021
Be sure to register for the NMC Scholarship Open August 6, 2015 at the Grand Traverse Resort. We are still seeking sponsors for the event and there are great recognition opportunities for sponsors at all levels. Learn more at nmc.edu/golf.
The planning/feasibility phase of the proposed campaign is moving forward with approximately 50% of the feasibility interviews completed. We are planning for a report to the Foundation Board in August or September, depending on availability of the remaining interviewees.
Meetings and Events for your calendars:
Scholarship Open Golf Outing – 8/6/2015 at the Grand Traverse Resort.
Finance & Audit Committee – Wed., 8/19/2015 at 7:30 am, Founders Hall, Room 110.
Foundation Board meeting – Wed., 8/26/2015 at 7:30 am (breakfast at 7:00), Hagerty Center
Lobdell’s Scholarship Dinner - 9/18/2015 at Lobdell’s - A Teaching Restaurant
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MCCA SUMMER TRUSTEE INSTITUTE July 24, 2015
Kennard R.Weaver and Ross Childs attended the 2015 Summer Trustee Institute on July 23, 2105. A summary of the proceedings is set forth below. Aligning Presidential Hiring and Development to Improve Student Success The Summer Institute opened with a presentation by Joshua Wyner, of the Aspen Institute. He said the standard of excellence for a community college is one which: promotes completion; equity among students; meets the needs of the labor market; and promotes learning. In order to meet this standard, a community college needs an exceptional President and an exceptional Board of Trustees. An exceptional President should have these five qualities: -commitment to student success -willingness to take risks -ability to manage internal change -a strong broad vision, including external partnerships -skill in gathering resource s and in resource allocation THE SINGLE MOST IMPORTANT FEATURE OF A SUCCESSFUL SEARCH is for the Board to first identify the vision and goals for the college, and then communicate those well to potential candidates. The search committee should set its own criteria: don’t ask a consultant to do it. You may use a facilitator, but not a person who directs you. The Board must make that decision. Search tools include: -aligning college vision and goals with the qualities you want in a candidate -drafting language for a vacancy announcement which accurately reflect that alignment -preparing a hypothetical scenario for finalist candidates to explain how they would handle it -preparing uniform questions for a personal interview -preparing a spread sheet comparing each candidate with the vision and goals -preparing a system for comparative scoring for each Candidate -preparing and using a uniform protocol for reference checks The search committee should provide for input from faculty, the community, and administration personnel. These people should provide comments, but the decision on hiring must be made by the Board itself. Current Community College Federal Policy Priorities Jee Hang Lee, Vice President of the Association of Community College Trustees, related the current federal policies for community colleges. Appropriation bills in both house of Congress provide for cuts in federal programs, but an appropriations bill is at a stalemate and no action is likely before this fall.
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Pell grants may be extended without limiting eligibility beyond present terms. We expect the year round availability to be reinstated. The semester limit may be raised from 12 to 14. The aggregate cap on degree type may be adjusted, and loan repayments will be consolidated. Appropriations for the year will be cut, but the surplus in the fund will prevent actual cuts in the program. There will be a surplus again in 2016 and 2017, but expected deficits in 2018 to 2025 may reach $31 billion. The CPI increase expires after 2017. New enrollees will receive a maximum of $4,860. The American College Promise $80 billion proposal by President Obama and in several pending bills have no chance of enactment by this Congress, but may start thinking in that direction which will bear fruit some years down the road. If enacted, it would pay three-fourths of the national average tuition, and states would be responsible for the balance. In order to qualify, there would need to be increased student success. Higher Education Reauthorization Bills pending show concern for default rates. Students would need to be at least half-time, and maintain at least a 2.0 average GPA. Experience shows that the smaller the loan, the greater the likelihood of default by the student. This means that community colleges show higher rates of default than four-year universities, which an obstacle we must overcome. The explanation is probably that students who do not complete a degree are more likely to default, and those who do complete and therefore have larger loans obtain a job which allows them to repay the loan.
Audit Reports and Financial Statements Vicki Vandenberg, partner at Plante & Moran, explained how audit reports are constructed. She also discussed monthly and annual statements, the definitions and concepts used for community college accounting, and new developments. Community colleges will have to report the unfunded health care liability for retirees, beginning in 2018. Vicki said that the average Michigan community college derives its revenues from- Tuition 42% Local taxes 35% State funds 20% The average cost for instruction and instruction support is 73% of total expenditures. The Management Discussion and Analysis (MD & A) is the most important part of the audited statements, she said. Defined “inflows” and “outflows” are new concepts which will appear in the next set of audited statements, and the footnotes on unfunded pension liabilities this year will be about five pages. The notes devoted to unfunded liabilities will continue to grow over the next ten years. She said there are useful comparative ratios for community colleges available on the Higher Learning Commission website, and that community colleges should consider using them to rate their own performance against the averages. She said the Primary Ratio (expendable assets to total assets) is an important ratio, as is the Composite Financial Index. She suggested that care should be taken that the financials reported on the IPEDS are consistent with other published financial statements.
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Higher Education Legal Update: Title IX and More As of July 1, the Title IX Coordinator at each college must investigate all complaints of sexual harassment of every kind with a nexus to the college and make a determination. This must be done whether or not there is also a police investigation. Each college must adopt definitions of “violence” and “consent” as well other terms used in these investigations. All new and incoming employees must receive sexual harassment training, and existing employees and students must also receive continuing training. On July 15, the Department of Labor announced that it will soon begin more rigorous enforcement against employee misclassification. In particular, “independent contractors” will be reviewed to determine whether they are really employees. The DOL has also published for comment new rules on the raise in compensation levels from 25% to 40% of prevailing wage rates as a minimum for determining whether employees are exempt from overtime pay requirements.
MCCA BOARD OF DIRECTORS MEETING JULY 24, 2015
The Board of Directors of MCCA met at 7:30 a.m., July 24, 2015. There was a quorum present, including Timothy Nelson, President, and Kennard R. Weaver, Trustee, as representatives of NMC to the MCCA Board. Timothy Meyer, Chair, retired as Carol Dueling-Ravell was elected Chair of the Board. The formula for dues was approved the same as last year. Housekeeping Bylaws changes were made, and the website was renamed Michigan Colleges Online. Mike Hansen said the MCAA strategic plan will be Reviewed this year, after staff makes recommendations for change. The MCCA PAC has enabled MCCA to contribute to the chair of every committee and chairs of both Michigan houses, so MCCA has access where it is needed. The meeting was adjourned.
MCCA SUMMER INSTITUTE JULY 24, 2015
Trustees Kennard Weaver, Ross Childs, Chris Botts, and Doug Bishop, President Timothy Nelson, and Holly Gorton attended the MCCA Summer Institute on July 24, 2015. Innovation in Higher Education Paul LeBlanc, President, Southern New Hampshire University, explained the growth in online courses he directed, as College for America. He said the traditional education system is breaking down, and online education is meeting the need for less expensive and more rapid times to completion. SNHU has started its online programs separate from the traditional programs it offers, and growth has been more than five times the original offering. Competency-based education is replacing the credit hour as the basis for accreditation of a college education, and it is saving time and money for students and society. The current focus is on assessment of each student’s education, to establish real learning and ability, rather than just using credit hours as a guide. He said traditional education involves faculty in charge of all aspects of education, but technology allows various aspects of it to be performed by a number of different people. “Competency” as a standard is not limited to vocational skills, but applies to all kinds of learning.
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Madam President. Beverly Walker, President, Mott Community College, described the change from 1980, when three percent of community college presidents were women, to 2015, when there are now thirty-six percent women presidents. She said that while research shows women to be as effective as men, the usual perception is that they are not. She said colleges and Boards of Trustees should adopt policies promoting the ability of women to qualify for greater administrative responsibility. State of the Association Over lunch, Mike Hansen reported on the state of MCCA. He described the work done by the association over the past year, including that done by each of the satellite centers of MCCA. It is in sound financial condition. Transformation of Student Services. Robin Smith, Trustee of Lansing Community College and Chair of the ACCT Board of Directors, reported on the physical building and the new service model for student services at Lansing Community College. It is representative of the changes necessary to aid students in completing their educations goals. Excellence in an Era of Completion. Rob Johnstone, President of the National Center for Inquiry and Improvement, said that over the Past decade colleges have transformed the way they do business to emphasize completion of educational goals. This is accomplished by (1) strong leadership and culture’ (2) guided pathways; (3) intentional focus on improving teaching and learning; (4) strategic use of data to close equity gaps; and (5) partnerships and structures aligned to defined student outcomes. One tool is giving completion grants to students who are near completion but have run out of funds, with repayment required if they fail to complete the goal. Changing the Culture. Laura Coleman, President, Bay de Noc Community College, said community colleges need to change their culture to one of ownership of the process of educating students. People in different departments should meet and talk, to eliminate an insular atmosphere. Feedback from others with whom you deal is essential to avoid the misunderstandings arising from the effect each person’s value system has on the input they receive. Generational Disruption Chuck Underwood, Principal, The General Imperative, Inc., discussed the five generations living in the United States today, of which four are now attending community colleges. The Silent Generation, Boomers, GenX and Millennials now in school have very different core values and expectations from an education. Community colleges need to recognize these differences and work to meet their expectations and provide the kind of education they need and will use to ensure their employability and accommodation in today’s society.
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State & Legislative Matters
MCCA Leadership Week: The MCCA is hosting presidents and trustees in Traverse City this week for the MCCA Leadership Week: Presidents Summers Institute, Trustees Summer Institute, and the annual MCCA Summer Conference. Second Year of Marketing Campaign Moves Forward: The Michigan Community College Marketing and Communications Association (MCCMCA) is leading the launch of the second year of the “You’ve Got This” campaign. The first year emphasized the presence and importance of community colleges and used a broad mix of print, digital, broadcast and out-of-home/billboard advertising. The second year will become more focused, concentrating spending on websites and social media with a heavy focus on enrollment enhancement for participating colleges.
Participating colleges include Bay College, Delta College, Glen Oaks Community College, Gogebic Community College, Grand Rapids Community College, Henry Ford College, Jackson College, Kellogg Community College, Kirtland Community College, Mid-Michigan Community College, Montcalm Community College, Mott Community College, Muskegon Community College, North Central Michigan College, Northwestern Michigan College, Oakland Community College, Schoolcraft College and West Shore Community College.
State & Legislative Matters
Transportation Funding Debate Continues: Although both the House and Senate technically returned for session this week, very little action was taken as debate continues to rage behind the scenes as to how to address Michigan’s transportation infrastructure needs. It is clear that the House Republican Caucus does not have the votes to support the Senate-passed plan, in particular the legislation that would raise the gas tax by 15 cents per gallon. Some Democrats would be willing to support that bill but are unwilling to go along with companion parts of the proposal that would cut General Fund spending by up to $700 million in order to redirect the funds to roads. As a reminder, the Senate Fiscal Agency has compiled an analysis comparing the House and Senate-passed proposals. The House will be back in session on Tuesday, July 21.
Meanwhile, the House Democratic Caucus unveiled their plan for an additional $1.2 billion for infrastructure funding. The plan has three main sections; reprioritization and protection of roads to generate $132 million, reforming registration and closing loopholes to generate $113 million and increasing the Corporate Income Tax, renegotiating MEGA Credits and re-regulation of electricity to generate $955 million. The plan was quickly panned by legislative Republicans.
MCCA WEEKLY UPDATE MCCA Legislative Liaisons Group &
Michigan Community College Marketing and Communications Association
[Report #060 July 20, 2015
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07/20/2015 MCCA Weekly Update - 2
June Revenue Numbers Released: The Senate Fiscal Agency released its monthly revenue report for June 2015 this week. According to the report, June tax collections were $96 million below the estimates from the consensus revenue estimating conference held in May. Of that amount, $6 million was earmarked for the General Fund, $82 million for the School Aid Fund and $8 million for other sources, including revenue sharing. However, while collections were lower than estimates, the total collection was an increase of 5.5% from the 2014 level. Sales tax receipts were also lower than the forecasted amount, coming in at $641.1 million for the month. The year-to-date sales tax receipts are $100.2 million below the projected amount. Bills to Watch: A quick reference of all the bills relevant to community colleges introduced in the 2015 Legislative Session is available on the MCCA website. Statewide News/Reports Davenport University will cut campuses amid lagging enrollment (see MLive article; Chronicle of Higher Education article).
Federal Legislative Matters
House Begins TANF Reauthorization: Last week, the House Ways and Means Subcommittee on Human Resources released a draft bill to reauthorize the Temporary Assistance for Needy Families (TANF) program. The legislation would make significant changes to the work requirements for TANF recipients, while increasing the focus on education and training. In addition to eliminating the distinction between core and non-core work activities, the bill would extend the lifetime limit on vocational educational training from the current total of 12 months to 24 months. America’s College Promise Introduced: On July 8, Senator Tammy Baldwin (D-WI) and Congressman Bobby Scott (D-VA) introduced legislation in the House and Senate on the Administration's America's College Promise proposal. The bills are largely similar to the President's initial proposal at a cost of $80 billion over 10 years. ACCT has created a fact sheet on the America's College Promise Act of 2015, which may be viewed here. AACC and ACCT encourage community college leaders to support these bills, and contact their Members of Congress requesting support. Proposed Expansion of Income-Contingent Repayment Plan: The U.S. Department of Education (ED) published a notice of proposed rulemaking that amends the regulations to provide millions of student loan borrowers access to an income-contingent repayment plan. The revised “Pay As You Earn” repayment plan caps payments at 10% of the student loan borrower’s monthly income. Comments are due August 10. Senate Committee Reviews Barriers: This coming Wednesday, July 22, at 10:00am, the Senate Committee on Health, Education, Labor, and Pensions will hold a full Committee hearing titled Reauthorizing the Higher Education Act: Exploring Barriers and Opportunities within Innovation. More details and a live webcast will be available on the committee website.
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07/20/2015 MCCA Weekly Update - 3
MCCA Centers for Excellence News
Michigan Center for Student Success (MCSS) Michigan Center for Student Success Staffing Changes: As we had shared previously, Chris Baldwin has announced his resignation as the Executive Director of MCSS. Chris’ final day will be July 31st and the search for his replacement is well underway. Adriana Phelan, who will also serve as the interim Executive Director until one is identified, is leading the search effort. The goal is to have the new Executive Director in place for the 2015 Student Success Summit on October 1st and 2nd.
New Director of Veteran and Transfer Initiatives: We are also excited to announce the hire of Katie Giardello as the Director of Veteran and Transfer Initiatives within MCSS (largely funded with a Kresge Foundation grant). Katie Giardello comes to us uniquely qualified to work on both veteran and transfer issues. She was most recently at Eastern Michigan University where she served as the Assistant Director of Community College Relations. Prior to that she worked for the Ohio Board of Regents where she focused on issues related to transfer articulation, the awarding of military credit, and a host of other important issues. Katie’s first day is July 20th and she will be joining us for the Summer Conference. Please be sure to welcome her when you see her!
Cohort II of the Michigan Guided Pathways Institute: MCSS is now accepting colleges for entrance into the second cohort of the Michigan Guided Pathways Institute (GPI), which will run from December 2015 through June 2017. MCSS will host a webinar on Friday, September 18 from 1:00-2:30 p.m. to provide interested college faculty and staff with an overview of Guided Pathways and the work of the GPI colleges. In order to be considered for Cohort II, colleges must provide a letter of intent from their institution’s president no later than October 9, 2015. These activities were described in detail in a separate email sent to the presidents and chief academic officers of the 16 colleges that did not in the first GPI cohort that started earlier this year. Please direct any questions about GPI to Jenny Schanker. Michigan Colleges Online (MCO) MCO Update: MCCA and the MCO are not the only ones trying to help students create a pathway that will lead to educational success - but we believe we are creating a total solution which integrates features that others are not. Click here to view the current edition of Pathway Update to see a listing of features and how our solution stacks up. SARA Tipping Point: Twenty-seven states have now joined the State Authorization Reciprocity Agreement (SARA is a nationwide initiative of states that will make distance education courses more accessible to students across state lines and make it easier for states to regulate and institutions to participate in interstate distance education). Michigan is in the process of applying for membership into SARA.
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07/20/2015 MCCA Weekly Update - 4
Michigan New Jobs Training Program (MNJTP) MNJTP by the Numbers: 100 employers have been served in 112 MNJTP contracts to date. The number of projected new jobs supported by existing MNJTP agreements is 13,036. Eighteen community colleges are currently taking advantage of MNJTP funding to support new job training. Center for Global Initiatives (CGI) China Summer Opportunity for Culinary Arts and Hospitality Management: The University of Toledo - Community College Internationalization Consortium would like to invite students and faculty in Culinary Arts and Hospitality Management Programs in Michigan’s community colleges to participate in the China-US Rising Star Summer Tour, from August 8 to August 23, 2015. The China Education Association for International Exchange will cover all in-country expenses for the US students and faculty participating in this summer tour of China. As the departure date for this summer tour is quickly approaching, please contact Dr. Aige Guo ([email protected]) or Dr. Ron Opp ([email protected]) to indicate interest in this opportunity. Opportunity to Develop Partnerships - Mechatronics Conference in Mexico: La Universidad Tecnológica de Xicotepec de Juárez (UTXJ) would like to invite community colleges to their 2nd Annual International Mechatronics Conference October 1-2, 2015. The Call for Proposals has opened with a deadline of Friday, July 24th. Please share with appropriate faculty and staff at your institution. For more information, please visit UTXJ's conference website http://www.utxj.edu.mx/jm2015/ or contact Mr. Rogelio Zarate, Dean of Mechatronics, at [email protected]. Fulbright Core Scholarship Program competition is accepting applications. View more information here; deadline is August 3, 2015.
Community Colleges in the News
Federal funding aimed at helping U.P. students graduate from college (see Public Radio NMU FM article). Gogebic Community College and Bay de Noc Community College were awarded funds through the Department of Education’s TRIO Student Support Services Program, which aims to help first-generation college students, low-income individuals, and students with disabilities. Mott Community College gets federal funds to help students succeed in school (see MLive article). St. Clair County Community College awarded $1.1 million grant to help disadvantaged students (see The Times Herald article).
Upcoming Events for 2015 Calendar
Please click here to see all MCCA events.
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NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
MINUTES
Monday, June 22, 2015
at Great Lakes Campus, Room 112, 715 E. Front Street
CALL TO ORDER—Vice Chair Kennard Weaver called the regular meeting to order at 5:30 p.m.
ROLL CALL Trustees present: Chris M. Bott, Robert T. Brick, K. Ross Childs, Marilyn Gordon Dresser (arrived
at 5:47), Steven G. Rawlings, Kennard R. Weaver
Trustees absent: Douglas S. Bishop
Also present: President Timothy J. Nelson, Vicki Cook, Marguerite Cotto, Jason Dake, Hollie
DeWalt, Joy Evans, Diana Fairbanks, Dan Gentry, Holly Gorton, Lori Hodek,
Gene Jenneman, Bronwyn Jones, Mella McCormick, Susan Odgers, Paul Perry,
Linda Racine, Stephen Siciliano, Cheryl Sullivan, Brian Sweeney, Rebecca
Teahen, Chris Weber
REVIEW OF AGENDA—On a motion by Bob Brick, supported by Ross Childs, the agenda was
revised to remove item G. Program Focus and approved as revised with a unanimous vote.
BUDGET HEARING—including the proposed property tax millage rate
Ross Childs made a motion, supported by Chris Bott, that the regular meeting be closed and the
budget hearing opened. The motion passed with the following roll call vote: Yes: Steve Rawlings,
Ross Childs, Kennard Weaver, Bob Brick, Chris Bott; No: none; and the budget hearing was opened.
FY16 Budget Review—Vicki Cook, Vice President of Finance and Administration, noted the purpose
of the hearing was to review the recommended budget and property tax millage rates of 2.1700 mills
for operating purposes and 0.66 mills for bond debt services within the district for fiscal year 2015-
2016. She reviewed key aspects of the proposed budget that was provided in the Board meeting
materials, and there were no questions of the Board.
Public Comment—No public input pertaining to the budget hearing was offered.
Reconvene Regular Meeting—Bob Brick made a motion, supported by Ross Childs, that the budget
hearing be closed and the regular meeting be reconvened. The motion passed with the following roll
call vote: Yes: Chris Bott, Ross Childs, Kennard Weaver, Bob Brick, Steve Rawlings; No: none; and
the regular meeting was reconvened.
REPORTS
Employee of the Semester—Lori Hodek, Interim Director of Human Resources, introduced Gene
Jenneman, Director of Dennos Museum Center, who presented the Employee of the Semester Award
for Spring 2015 to Jason Dake, Dennos Museum Center Curator of Education. Jenneman
commended Jason Dake on his exceptional talent and dedication to his work at the museum and
referenced how he has displayed the values of NMC.
Enrollment Report—Chris Weber, Vice President for Enrollment Management and Student
Services, provided an enrollment update for summer and fall 2015 semesters. She noted that final
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Northwestern Michigan College June 22, 2015
2
numbers following the June 18, 2015, Enrollment Report Day for Summer Semester 2015 will be
reported at the July Board meeting.
Financial Report—Vicki Cook, Vice President of Finance and Administration, provided the
Summary Report of the General Fund as of May 31, 2015. She indicated that year end projections
show a net revenue of approximately $77,000. Cook also referenced the memo included in the
meeting materials pertaining to Strategic Resource Management (SRM) Consultants being
considered, in response to NMC’s request for proposals for a consultant to provide an assessment of
the facilities and food service contracts. There would be no cost to the College for the assessment,
but cost savings from recommended initiatives would be shared with SRM at 33% for a three-year
period. Vice President Cook noted that a complete report with a recommendation from
administration will be brought to the Board for approval in a future meeting.
Compensation/Classification Implementation Status Report—Marguerite Cotto, Vice President
for Lifelong and Professional Learning, provided the monthly update and project synopsis on the
compensation and classification plan implementation. Included in the report were June highlights
from the last month’s activities, an updated compensation implementation work plan, a FY16
project, and the recommendation report of the Staff Task Force. Cotto recommended quarterly
reports through FY16, providing updates to the Board as implementation continues and as
adjustments are made through the Plan Do Check Adjust (PDCA) process. In response to questions
of the Board, Vice president Cotto provided background information of the
compensation/classification review process, the change in timeline of the project, and the diverse set
of employee volunteers that made up the membership of the Staff Task Force.
BBQ Report—Marilyn Dresser, Board representative, joined the meeting at this point and provided
an NMC Barbecue update, included in the meeting materials. She noted that final financial data
would be reported in July. Dresser also shared feedback received during the BBQ Board follow-up
meeting.
Audit Committee Report—Committee Chair Kennard Weaver shared that the Board Audit
Committee had met with the external auditors of Rehmann Robson. The Committee received an
overview of the information technology audit and assessment results by Todd Neibauer, Executive
Director of Learning Resources and Technologies. They also reviewed the planned scope of
professional services planned for the year ending June 30, 2015, by Rehmann, and discussed a
potential risk management audit of Human Resources once a new Human Resources director was in
place. Weaver noted that an action item would be added later in the meeting to approve the
Committee’s recommendation to engage Rehmann Robson, LLC, to conduct the audit.
Policy Committee Report—Committee Chair Kennard Weaver reported that the Board Policy
Committee had met to review and discuss three policies that were being recommended for adoption
without change.
Revenue/Funding Study Group Report—Kennard Weaver, Group Representative, reported that
the group had met and reviewed state capital outlay project funding evaluation criteria, and
discussed the need for a capital outlay lobbyist. The Committee also reviewed renovation plans for
the Osterlin building and discussed potential plans for West Hall, student housing, and the Dennos
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Northwestern Michigan College June 22, 2015
3
Museum. The Board followed up with discussion regarding means of communication with
legislators to improve the capital outlay funding process.
Presidential Performance & Compensation Committee Report—Committee Chair Ross Childs,
thanked everyone for completing and turning in evaluations that have been compiled and will be
reviewed with the President in closed session later in this meeting. Childs shared that he is
surveying the other Michigan community colleges for presidential contract data.
Foundation Report—Kennard Weaver referenced the Foundation Report included in the Board
meeting materials and directed questions to Rebecca Teahen, Executive Director for Resource
Development and Foundation.
Legislative Issues Report—President Timothy Nelson shared that he and Jim Fischer, Vice
President for Patient Care and Chief Nursing Officer at Munson Medical Center, testified in front of
Senate Commerce Committee chaired by Wayne Schmidt on SB 98 that would expand community
college baccalaureate authorization to include nursing, ski area management, wastewater treatment,
allied health, manufacturing, and information technology. Nelson reported that the bill was passed
out of committee to the Senate floor. The next step will be developing strategy to secure enough
votes to pass in the Senate. The House and Senate have passed SB 69, which fixes the minimum
wage program in the Michigan New Jobs Training Program and also extends the program five years
to December 2023. A few adjustments need to be resolved with the expectation to go to the
governor for signature in the near future.
UPDATES
Board Chair Update—There was no Board Chair Update in the absence of Chair Doug Bishop.
President’s Update—President Timothy Nelson thanked NMC Vice President’s Group, Planning
and Budget Council, and all employees who have helped to craft this year’s budget and its
presentation. He stated the presented budget does a good job of positioning NMC for the future
while maintaining accessibility for our learners. Nelson also the Staff Task Force and their
facilitators for their work that is very important to the future of NMC and an excellent example of
thoughtful analysis, discussion and recommendations. He referenced the memorandum provided in
the meeting materials regarding a potential solar array installation at the Automotive Technical
Center at Aero Park Campus. Nelson received acknowledgement from the Board that they would
like to have a presentation from Traverse City Light and Power pertaining to electric power
generation. He also noted that NMC would release an RFP for a Construction Consultant to
examine and report on stages one and two of a housing development. These stages include
evaluating locations, funding options, construction staging and an analysis of the pros/cons of public
private partnership vs college ownership. Finally, President Nelson thanked everyone involved in
NMC’s summer College for Kids programming.
PUBLIC INPUT—There was public input offered from Susan Odgers.
DISCUSSION ITEMS—None
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Northwestern Michigan College June 22, 2015
4
CONSENT ITEMS—On a motion by Ross Childs, supported by Bob Brick, the following items
were approved by a unanimous vote as a group without discussion:
Minutes of the May 18, 2015, regular meeting and closed sessions.
ACTION ITEMS
Certification of Taxes—On a motion by Bob Brick, supported by Steve Rawlings, the Board
adopted a resolution to authorize the millage rate of 2.1700 mills to be levied for operation purposes
and the millage rate of 0.66 mills to be levied for bond debt services for the fiscal year 2015-2016.
The motion passed with a unanimous vote.
Adoption of Budgets—On a motion by Ross Childs, supported by Chris Bott, the Board adopted
budget resolutions and budgets based on the following tuition and fee rates for the fiscal year 2015-
2016 as presented. The motion passed with a unanimous vote.
Tuition and Fee Rates for the 2015-16 Academic Year
In-District $ 96.35 per contact hour
In-State Out-Of-District 190.80 per contact hour
Out-Of-State 248.75 per contact hour
International Tuition Rate (new) 281.60 per contact hour
General Fee 11.30 per contact hour
Technology Fee 8.25 per contact hour
Facility Fee (for out-of-district/out-of-state students) 6.20 per contact hour
Registration Fee 25.80
Differential Tuition
(per contact hour)
Tier I Tier II Tier III
In-District $121.00 $147.15 $406.75
Out-of-District $233.55 $282.45 $406.75
Out-of-State $302.35 $376.50 $406.75
Board Policies—On a motion by Chris Bott, supported by Marilyn Dresser, the Board adopted the
following board policies, as reviewed by the Board Policy Committee and recommended without
change, on a first-reading basis.
Policy A-102.00 Board of Trustees Governing Style
Policy A-103.00 Board Committees
Policy A-107.00 Board Attendance at Civic and College Events
The motion passed with a unanimous vote.
Blanket Purchase Orders—On a motion by Ross Childs, supported by Steve Rawlings, the Board
authorized administration to create blanket purchase orders for each vendor identified on presented
spreadsheet for the total of the estimated yearly costs. The motion passed with a unanimous vote.
College Drive Paving—On a motion by Bob Brick, supported by Steve Rawlings, the Board
authorized administration to enter into a contract with Team Elmer’s in the amount of $68,271, plus
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Northwestern Michigan College June 22, 2015
5
$6,827.10 contingency, for a total project budget of $75,098.10 to complete paving of College Drive
as presented, to be funded through the FY 2015 Plant Fund budget. The motion passed with a
unanimous vote.
Quality Seal Coating Contract—On a motion by Ross Childs, supported by Steve Rawlings, the
Board authorized administration to enter into a contract with Quality Seal Coating in the amount of
$47,781 to complete work as presented, to be funded through the FY 2015 Plant Fund budget. The
motion passed with a unanimous vote.
Purchasing Card—On a motion by Ross Childs, supported by Chris Bott, the Board authorized
administration to enter into a contract with Bank of America for their purchasing card program for
a period of five (5) years from July 1, 2015, through June 30, 2020, with a renewal option of two (2)
additional years. The motion passed with the following roll call vote: Yes: Bob Brick, Chris Bott,
Ross Childs, Kennard Weaver; No: Steve Rawlings, Marilyn Dresser
Legal RFP—On a motion by Ross Childs, supported by Steve Rawlings, the Board authorized
administration to engage Smith, Haughey, Rice and Roegge of Traverse City, Michigan, to advise
Northwestern Michigan College on legal matters related to their areas of expertise; and that the
college continue to engage the firm of Miller Canfield in matters related to community college issues
and the negotiation of the faculty union contract. The motion passed with a vote of five (5) yes and
one (1) no.
Native American Grant Application—On a motion by Bob Brick, supported by Chris Bott, the
Board authorized administration to submit application for the 2% grant from the Grand Traverse
Band of Ottawa and Chippewa Indians video gaming revenue as presented. The motion passed with
a unanimous vote.
SilkRoad Contract Renewal—On a motion by Ross Childs, supported by Steve Rawlings, the
Board authorized a two-year contract renewal with SilkRoad with the addition of the GreenLight
Learning module for the period from July 1, 2015, through June 30, 2017, at a cost of $76,978, to be
funded through the Human Resources FY15 and FY16 software budgets. The motion passed with a
unanimous vote.
Closed Session—Steve Rawlings made a motion, supported by Ross Childs, that the Board convene
in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss
strategy connected with the negotiation of collective bargaining agreements between the College and
the Michigan Education Association. The motion passed with the following roll call vote: Yes:
Steve Rawlings, Marilyn Dresser, Ross Childs, Bob Brick, Chris Bott, Kennard Weaver; No: none;
and the meeting went into closed session.
Reconvene Regular Meeting—Bob Brick made a motion, supported by Ross Childs, to close the
closed session and reconvene the open session. The motion passed with the following roll call vote:
Yes: Chris Bott, Ross Childs, Bob Brick, Marilyn Dresser, Steve Rawlings, Kennard Weaver; No:
none; and the regular open session reconvened at 7:35 p.m.
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Northwestern Michigan College June 22, 2015
6
Audit Committee Recommendation
A motion was made by Steve Rawlings, supported by Chris Bott, to accept the Audit Committee’s
recommendation and engage Rehmann Robson, LLC, to conduct the College financial audit for the
year ended June 30, 2015, per the Audit Committee’s recommendation. The motion passed with a
unanimous vote.
Closed Session—Ross Childs made a motion, supported by Steve Rawlings, that the Board adjourn
the open session and consider in closed session (pursuant to Subsection 8[a] of the Michigan Open
Meetings Act) the annual performance evaluation of the president, per his request for a closed
session. The motion passed with the following roll call vote: Yes: Bob Brick, Steve Rawlings,
Chris Bott, Ross Childs, Marilyn Dresser, Kennard Weaver; No: none; and the meeting went into
closed session.
Reconvene Regular Meeting—Steve Rawlings made a motion, supported by Ross Childs, to close
the closed session and reconvene the open session. The motion passed with the following roll call
vote: Yes: Chris Bott, Ross Childs, Kennard Weaver, Bob Brick, Marilyn Dresser, Steve Rawlings;
No: none; and the regular open session reconvened at 9:48 p.m.
REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require
administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned at 9:49 p.m.
Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
SIGNED
Douglas S. Bishop, Chair
ATTESTED
K. Ross Childs, Secretary
32
Board Policy A-102.00 Board of Trustees Process
Board of Trustees Governing Style Community college trustees are responsible for ensuring that their colleges are integral parts of their communities
and serve ever-changing needs. They are accountable to the community for the performance and welfare of the
institutions they govern.
Effective boards consist of people who come together to form a cohesive group to articulate and represent the public
interest, establish a climate for learning, and monitor the effectiveness of the institution. Boards of trustees do not do
the work of their institutions-they ensure that colleges have outstanding presidents. They establish standards for the
work through the policies they set.
1. Standards of Good Practice In support of effective community college governance, the Board of Trustees of
Northwestern Michigan College believes:
a. That it derives its authority from the community and that it must always act as an advocate on
behalf of the entire community
b. That it must clearly define and articulate its role
c. That it is responsible for creating and maintaining a spirit of true cooperation and a mutually
supportive relationship with its CEO
d. That it always strives to differentiate between external and internal processes in the exercise of its
authority
e. That its trustee members should engage in a regular and ongoing process of in-service training and
continuous improvement
f. That its trustee members come to each meeting prepared and ready to debate issues fully and
openly
g. That its trustee members vote their conscience and support the decision or policy made
h. That its behavior, and that of its members, exemplifies ethical behavior and conduct that is above
reproach
i. That it endeavors to remain always accountable to the community
j. That it honestly debates the issues affecting its community and speaks with one voice once a
decision or policy is made
2. Board Roles and Responsibilities to be effective, trustees and boards must:
a. Represent the Common Good
i. Know community needs and trends
ii. Link with the community
iii. Seek out and consider multiple perspectives when making policy decisions
iv. Debate and discuss issues in public
v. Serve the public good
vi. Set the Policy Direction
vii. Be proactive, visionary, and future-oriented
viii. Learn about and communicate with many different groups
33
ix. Focus on community needs and trends
x. Establish the vision, mission and broad institutional goals as policy
b. Act as a Unit
i. Integrate multiple perspectives into board decision-making
ii. Establish and abide by rules for conducting board business
iii. Speak with one voice; support the decision of the board once it is made
iv. Recognize that power rests with the board, not individual trustees
v. Create a Positive Climate
vi. Model a commitment to learning and to students
vii. Focus on outcomes
viii. Support professional growth
ix. Seek consultation in developing policy
x. Be ethical and act with integrity
c. Employ, Evaluate and Support the Chief Executive Officer
i. Select and retain the best CEO possible
ii. Define clear parameters and expectations for performance
iii. Conduct periodic evaluations; provide honest and constructive feedback
iv. Act ethically in the relationship with the CEO
v. Support the CEO; create an environment for success
d. Define Policy Standards for College Operations
i. Define expectations for high quality educational programs
ii. Define expectations for student achievement and fair treatment of students
iii. Require wise and prudent use of funds and management of assets
iv. Set parameters to attract and retain high quality personnel and ensure fair treatment of
employees
e. Monitor Performance
i. Monitor progress toward goals
ii. Monitor adherence to operational policies
iii. Use pre-established criteria for monitoring
iv. Schedule a timetable for reports
f. Support and Be Advocates for the College
i. Promote the College in the community
ii. Foster partnerships with other entities in the community
iii. Advocate the needs of the College with government officials
iv. Support the foundation and fundraising efforts
v. Protect the College from inappropriate influence
g. Lead as a Thoughtful, Educated Team
i. Engage in ongoing learning about board roles and responsibilities
ii. Be curious and inclusive
iii. Be positive and optimistic
iv. Support and respect each other
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College,
including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each
may be amended from time to time, such laws shall control and supersede such provisions(s).
34
Adopted by the Northwestern Michigan College Board of Trustees October 23, 1995
Revised April 17, 2000
Revised September 26, 2005
35
Board Policy A-103.00 Board of Trustees Process
Board Committees SPECIAL COMMITTEES The board chair may appoint any member, or up to three members, of the board of trustees to fulfill various
responsibilities, including, but not limited to the following:
a. Meet with the president prior to each regular board of trustees meeting to finalize and/or review the meeting
agenda for that month.
b. Meet monthly with the president and chief financial officer to review monthly financial reports, audit reports,
and proposed board action items that have a fiscal impact.
c. Represent the board of trustees at appropriate local, state and national functions as needed.
d. Represent the board as members of the NMC foundation board.
e. Encourage the continuing education of board members with particular emphasis on orientation of newly
elected members.
f. Coordinate an annual evaluation of board performance.
g. Coordinate the annual performance evaluation of the president and develop recommendation regarding
annual compensation.
h. Represent the board of trustees in the provision of advice to the president between regular meetings in
matters dealing with board policy and/or critical issues.
i. Annually review nominees submitted for Fellows appointment and recommend to the board acceptance of
one or more persons to be recognized or, in any given year, to make no recommendation.
j. In concert with the administration, maintain an awareness of issues being discussed in Lansing and/or
Washington that have the potential for impact upon NMC, and develop and maintain a working relationship
with appropriate legislators and staff who will be critical in decision-making roles pertaining to NMC’s future.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College,
including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each
may be amended from time to time, such laws shall control and supersede such provisions(s).
Adopted by the Northwestern Michigan College Board of Trustees October 23, 1995
Revised April 28, 1997
Revised December 19, 2005
36
Board Policy A-107.00 Board of Trustees Process
Board Attendance at Civic and College Events
1. It is recognized that in their role of owner-trustee, it is important for members of the NMC board of trustees to
attend civic events on behalf of the College or to attend College events. The purposes of such attendance
include:
a. To provide visibility for the College in situations where the presence and support of the College's
leadership is important.
b. To demonstrate College support for civic efforts which benefit the community as a whole.
c. To demonstrate board support for College activities.
d. To establish important contacts with potential significant donors to the College.
2. It is understood that when attendance at said events entails a fee, charge, or contribution to the sponsoring
organization, the College will serve as sponsor of the board members and their spouse or guest attending. At
the same time, it is important for the board to maintain the public trust in ensuring appropriate expenditure of
public funds. To that end, taxpayer dollars will not be used to sponsor board attendance at such
events. Furthermore, board members and their spouse or guest shall be the guests of the College at all College-
sponsored events.
3. Events excluded from College sponsorship include:
a. The NMC barbecue,
b. Those which are politically partisan in nature,
c. Those which lend support to one side or the other of a controversial or divisive community issue, or
d. Those which are primarily sporting events.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College,
including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each
may be amended from time to time, such laws shall control and supersede such provisions(s).
Adopted by the Northwestern Michigan College Board of Trustees January 22, 1996
Revised October 27, 1997
Reviewed without revision December 19, 2005
37
