Board of Trustees Agenda/Administrative Services - August ......2. Approved co-requisite courses, English 1A and 1AS courses offered Fall 18 and Spring 19, Math in Fall 19 Guided Pathways

Board of Trustees Agenda/Administrative Services - August 26, 2019 1

Academic AffairsDistance Education1. Hired a Distance Education Coordinator2. ECC Courses offered on the CVC-OEI Course Exchange3. Online Course offerings: increased FTES generated online by 33%, from 1,622 FTES in 2017-18 to 2,161 FTES in 2018-19

Dual Enrollment1. Increased FTES generated by 49.86%, from 361 FTES in 2017-18 to 541 FTES in 2018-19

Catalog and Curriculum1. Implemented new online catalog and a new curriculum inventory software in implementation stage2. Revised and reviewed entirely new BRN-approved Nursing Curriculum

AB 7051. Multiple Measures decision trees implemented for AB 705 compliant course placement2. Approved co-requisite courses, English 1A and 1AS courses offered Fall 18 and Spring 19, Math in Fall 19

Guided Pathways1. Meta-Majors developed through student and faculty events

2. Program Maps developed, implementing Program Mapper cohort to place program maps online

Calendar and Scheduling Software1. 25Live scheduling software selected to assist with campus event scheduling

2. 25Live training sessions held in August 2019 to kick-off the use of the calendaring software (course scheduling to follow)


Administrative ServicesFiscal Services

Reengineering the cashier process

Beginning a review of College’s fiscal policies and procedures

Beginning work on implementing the BEST financial information systems, which is being installed in education institutions across LA

County

Facilities/Bond Program

Awarded contracts for Bookstore Café, Construction Technology, Public Safety Training Center, Emergency generator for Campus Police, addressing accessibility issues campus-wide, Baseball Field Netting/Restroom, 1st floor renovation of the Communication building to house the Student Activities program, closed-out past Division of State Architect (DSA) project for the Chiller Plant, and additional chiller to service the new buildings

Completed the plans and seeking bids for the demolition of the Student Services and Student Activities buildings

Completed the design of the Behavior Science building and submitted plans for DSA for review and approval

Completed the Design Committee’s input for the Arts Complex and preparing the plans for submission to DSA

Construction continues for the Administration building, Pool/ Classroom building, Students Services Center building and the New Gymnasium


Administrative Services Cont’dInformation Technology

Upgraded firewall, network and security application for the campus internet

Email and SPAM filtration software deployed

Qualtrics survey tool with enhanced analytics installed

Civitas Course Builder tool deployed (allows students to build semester schedule, see multiple options and allow for filtering)

Cabling projects completed throughout campus including new buildings (SSC, Gym, Administration), and major upgrades to Library

Humanities classrooms AV systems replaced/upgraded

Bookstore

Planning has begun for a Café

Food Services Committee was created and has started meeting and making recommendations

In the process of creating a coffee venue on the south side of campus

Close out of Compton Bookstore

Increased Textbook rentals by 52%

Purchasing & Risk Management California Uniform Public Construction Cost Accounting Act (CUPCCAA) approved by the Board and is being implemented


Administrative Services Cont’d

January – June completed seven filming productions on-campus.o Created Partnerships for Big Productions to film during school closure weeks

Continued partnership growth with the CIF and began negotiations with ECC Risk Management for a 5 year contract for CIF Track & Field events

Month of May brought 9,000 California families to El Camino for CIF Events

Hosted Alzheimer’s Association Football game in honor of Coach Featherstone

Collaborated with the Aga Khan Western Sports to host Regional Sports Tournament when they lost their venue at Cerritos College

Totaled $715,543.57 in Civic Center revenue

Establishing streamlined procedures for El Camino Event Operations

Spearheading the 25Live Calendar implementation process to assist in bringing a Master Calendar to El Camino

Event Operations


Human ResourcesRecruitments 37 full-time positions filled in FY19

SilkRoad Online system implemented to collect new hire payroll forms, obtain approval signatures electronically, automate workflows, notify

other departments when a person has been hired, and engage new employees with the El Camino culture.

BenefitBridge Online benefits management system implemented to collect benefits information for new hires and for Open Enrollment information

can be submitted from a computer or a mobile device.

Reviewsnap Online performance evaluation system implemented to automate the performance review process for managers and classified staff

using e-signatures and automatic reminder notifications.

Cornerstone Online learning management system implemented to track faculty flex credit hours, facilitate electronic sign-ins for workshops, and

offer development learning opportunities for staff and managers.

Applauding Warrior PRIDE Employee Recognition Program Created online program that recognizes the efforts of employees who are working towards the College’s mission and/or who embody

the values of PRIDE – People, Respect, Integrity, Diversity, Excellence.


Community Advancement/FoundationCommunity Advancement:

• Awarded a $500,000 grant from UCLA’s CESMII to develop training modules and programs in Smart Manufacturing.

• The Go-Biz Office awarded a $230,000 grant to the SBDC to expand access to capital and support services to help small businesses grow.

• Received $130,000 from AACC to prepare and place 150 apprentices in jobs during the next three years. Total commitments for apprenticeships stand at 400.

• Received $150,000 cybersecurity grant from the Governor’s Office to develop training programs that prepare small defense suppliers to be cyber compliant.

ECC Foundation:

• Accepted $1.7 million in donations

• Awarded over 550 ECC scholarships totaling $625,000 and 140 external scholarships totaling $159,000

• Total assets: $14.5 million, an 8% increase over FY ’17-’18

• Total investments: $10.3 million, almost 10% increase over FY ’17-’18

• South Bay Promise fundraising totaling over $240,000, compared to $47,500 in FY ’17-’18

• President’s Circle donors increased 22% and revenue garnered 142% of budget


Institutional Research and Planning


• Led process to modify BP 1200 (Mission, vision, and values)

• Initiated the process to re-envision an integrated planning model for the College

• Led development of 2020-2023 Strategic Plan

• Administered the biennial Survey of Entering Student Engagement (SENSE) (six year trend report available Fall 2019)

• Launched the Withdraw Survey (Fall 2018 report available here)

http://www.elcamino.edu/about/depts/ir/docs/research/surveys/Fall2018WithdrawSurveyResults.pdf


Marketing & Communication• Held first State of the College event to raise visibility to industry and community partners and premiered Annual Report

• Developed new campus tagline, “Where You Belong. Where You Succeed,” and created brand ads to highlight

college/tagline

• Launched digital display advertising campaign in Google Display Network sites (blogs, news websites) to retarget

prospective students, who clicked on our ads, by serving up new digital ads as they browsed the internet days after

visiting ECC’s website

• Tested “evergreen” or branding campaign on Facebook, Twitter, and Instagram to increase ECC’s brand recognition and

awareness

• Improved website users’ experience by adding accordion menus, hero images, and other modern functionality

• Redesigned alumni light pole banners and added new student spotlight banners throughout campus

• Worked with Assembly member Al Muratsuchi to draft AB 720, which would require ISA courses for public safety

personnel to be funded outside the SCFF; bill currently held in suspense by Senate Appropriations

• Story placements on Spectrum News 1, the cable provider’s local news station which airs across the Los Angeles market

Student Services• New Student Services Building with a New Service Model opening and will include:

• Welcome Center with full service to students• Centralized “one-stop” service to evening students• Comprehensive Student Equity & Achievement Village where students can come and study with tutors, advisors,

and find other support services available

• First-Year Experience has grown again to meet the increased South Bay Promise students needs.

• Consolidated three programs into one focused program, the Student Equity and Achievement Program, on closing the student equity gap.

• Financial Aid implemented two important software programs:• Campus Logic, that helps students submit documents via their cell phones, but also allows students to complete

the financial aid process faster and easier.• FATV expansion, which gives students on demand videos on every topic of financial aid. The expansion also

implements artificial intelligence into a chat box so students and their parents will be able to get answers to their questions 24 hours a day/7 days a week. The chat box is in English and Spanish.

• Counseling implemented the Cranium Café where students can now get counseling services online, including one-on-one counseling appointments via video conferencing with a shared screen.


The South Bay Promise Program continued to grow with an 86% increase in students after a 526% increase last year. The 2018 – 2019 cohort will have its second year enrollment fees covered along with other support services with their respective “Support Program” membership.

Student Services


2014-15 2015-16 2016-17 2017-18 2018-19 2019-20

Total Students 12 24 60 69 432 803

Year-Over- Year Growth - 100% 150% 15% 526% 86%

ECC BUDGET PRESENTATION


Presented by: Iris Ingram

Vice PresidentAdministrative Services


Differences in beginning and ending balances are explained on Page 7 of Budget Book and

in Appendix.

2018-19

Estimated at

Tentative

Budget

2018-19

Unaudited

Actuals for

Final BudgetBeginning Balance 24,359,407 24,359,407

REVENUE

Federal Revenue 105,000 254,454

State 84,230,434 85,210,834

Local 47,544,121 51,478,148

Interfund Transfers In/ 1,653,393 1,653,393

Other Income

TOTAL REVENUE 133,532,948 138,596,829

APPROPRIATIONS/EXPENDITURES

Academic Salaries 56,653,048 55,522,574

Classified Salaries 29,168,877 27,938,617

Staff Benefits 30,041,724 31,829,597

Supplies/Books 1,626,838 1,701,176

Other Operating Expenses 10,859,285 10,749,733

Capital Outlay 350,774 388,009

Interfund Transfer Out/ 9,034,858 6,350,210

Other Outgo

TOTAL APPROPRIATIONS/EXPENDITURES 137,735,404 134,479,916

NET CHANGE TO FUND BALANCE (4,202,456) 4,116,913

TOTAL ENDING BALANCE 20,156,951 28,476,320$

2018-19 Budget


Student Centered Funding Formula (SCFF) Metrics – 2019-20

Base Allocation – 70%• 3-year average FTES

Supplemental Allocation – 20%• Number of California Promise Grant recipients• Number of Pell Grants recipients• Number of AB540 Students

Student Success Allocation – 10%• Highest degree attained• Complete math & English in Year 1 @ transfer level• Complete > 9 Career Technical Education (CTE) units• Living wage within 1 year

20,533

19,491

18,264 18,160

18,470

19,163

19,486 19,486 19,642

18,873

15,000

16,000

17,000

18,000

19,000

20,000

21,000

2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

F

T

E

S

Fiscal Year

FTES

Shifted FTES

Stability FTES

Earned FTES


California Promise and Pell Grants

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

2018-192017-182016-172015-162014-15

Eligible for Both CA Promise Pell Grant


1,756

1,896 1,917

2,216

2,474

1,000

1,250

1,500

1,750

2,000

2,250

2,500

2,750

2014-15 2015-16 2016-17 2017-18 2018-19

Associate Degrees


Associate Degrees for Transfer

254

606

885

1,100

1,223

100

300

500

700

900

1,100

1,300

2014-15 2015-16 2016-17 2017-18 2018-19


Certificates

-

500

1,000

1,500

2,000

2,500

2014-15 2015-16 2016-17 2017-18 2018-19

Accomplishment Achievement


Career Education (9 units+)

2,314

2,203 2,185

2,434

2,770

2,000

2,200

2,400

2,600

2,800

2014-15 2015-16 2016-17 2017-18 2018-19


ECC 2019-20 Budget Assumptions• Apportionment based upon an FTES level of 18,577 using a 3-year average

• 2018-19 Fund 11 Ending Balance is $28,476,320

• End of the Compton Partnership will result in a $3,668,865 loss in resources

• COLA will be 3.26%

• We are evaluating FON for 2020-21 in light of revised FTES numbers

• Step/Column increases for faculty and classified staff, plus benefits will exceed $1,942,531

• Cost increases to PERS/STRS will exceed $1M


ECC 2019-20 Unrestricted General Fund Budget

Academic Salaries

42%

Classifed Salaries21%

Staff Benefits24%

Supplies/Books2%

Other Operating Expenses

9%

Capital Outlay0%

Intrfund Transfers Out/2%

2019-20 Expense Categories

Academic Salaries

Classifed Salaries

Staff Benefits

Supplies/Books

Other Operating Expenses

Capital Outlay

Intrfund Transfers Out/

Federal0%

State59%

Local35%

Other Income6%

2019-20 Fund 11 Sources of Revenue


Beginning Fund Balance 28,476,320

Revenue

Federal 230,000

State 83,634,589

Local 49,891,975

Other Income 8,068,865

Total Revenue 141,825,429

Total Available Resources 170,301,749

Appropriations/Expenditures

Academic Salaries 59,456,125

Classifed Salaries 30,097,611

Staff Benefits 34323829

Supplies/Books 2,000,883

Other Operating Expenses 11,997,393

Capital Outlay 502,241

Intrfund Transfers Out/ 2,233,140

Other Outgo

Total Appropriations/Expenditures 140,611,222

Reserve for Contingencies 29,690,527

Committed Reserve -

Net Change to Fund Balance 1,214,207

Projected Ending Fund Balance 29,690,527

ECC 2019-20 Unrestricted General Fund Budget (Fund 11)

ECC 2019-20 All Funds Budget Allocations


1Includes prior year fund balances

Revenue Percentage

Fund 11 General Unrestricted1 170,301,749 40.30%

Fund 12 General Restricted 35,070,774 8.30%

Fund 14 Compton College* 421,226 0.10%

Fund 15 Compton College* 3,233,890 0.77%

Fund 16 STRS/PERS Future Liabilites 15,399,636 3.64%

Fund 41 Capital Outlay Projects 11,470,066 2.71%

Fund 42 General Obligation Bond 93,486,748 22.12%

Fund 49 Safety Training Center 10,014,131 2.37%

Fund 51 Bookstore 4,756,938 1.13%

Fund 61 Workers Comp 2,414,572 0.57%

Fund 62 Property & Liability Self Inurance 1,111,543 0.26%

Fund 63 Dental Self Insurance 1,215,288 0.29%

Fund 69 Post Employment Benefits- Irrevocable Trust 24,023,323 5.68%

Fund 71 Associated Student Body 996,058 0.24%

Fund 74 Student Financial Aid 48,106,642 11.38%

Fund 79 Auxiliary Services 562,579 0.13%

Total 422,585,163$ 1 includes prior year fund balance

Fiscal Year 2019-20

ECC 2019-20 Planned Expenditures/Appropriations


Expense Percentage

Fund 11 General Unrestricted 140,611,222 40.30%

Fund 12 General Restricted 35,159,402 8.30%

Fund 14 Compton College* 421,226 0.10%

Fund 15 Compton College* 3,273,758 0.77%

Fund 16 STRS/PERS Future Liabilites 4,400,000 3.64%

Fund 41 Capital Outlay Projects 4,000,000 2.71%

Fund 42 General Obligation Bond 53,031,613 22.12%

Fund 49 Safety Training Center 9,817,449 2.37%

Fund 51 Bookstore 4,055,000 1.13%

Fund 61 Workers Comp 2,091,860 0.57%

Fund 62 Property & Liability Self Inurance 1,111,000 0.26%

Fund 63 Dental Self Insurance 1,215,288 0.29%

Fund 69 Post Employment Benefits- Irrevocable Trust 310,250 5.68%

Fund 71 Associated Student Body 550,506 0.24%

Fund 74 Student Financial Aid 47,575,656 11.38%

Fund 79 Auxiliary Services 99,972 0.13%

Total 307,724,202$

Fiscal Year 2019-20

Questions?


Documents

Board of Trustees Agenda/Administrative Services - August ......2. Approved co-requisite courses, English 1A and 1AS courses offered Fall 18 and Spring 19, Math in Fall 19 Guided Pathways