BOARD OF TRUSTEES AGENDA · 2 days ago · ELGIN COMMUNITY COLLEGE SPECIAL BOARD MEETING AGENDA BOARD OF TRUSTEES DISTRICT 509 AUGUST 11, 2020 Page 2 of 2 Actions 6. Acceptance of

BOARD OF TRUSTEES AGENDAAUGUST 11, 2020

January 2018

ELGIN COMMUNITY COLLEGE IDENTITY

BOARD PURPOSE

The purpose of the board is to represent the public in determining what programs and services the college

will offer, to whom, at what cost, with what priority, and to evaluate the performance of the organization.

The Board is committed to excellence and accountability in everything the college does, to programs and

services of the highest quality, and to making them available to the widest spectrum of appropriate

constituencies.

MISSION STATEMENT

The mission of Elgin Community College is to improve people’s lives through learning

STRATEGIC GOALS

1. Identify and expand practices to raise academic achievement and completion

2. Strategically build and maintain enrollment and purposeful pathways

3. Advance relationships that benefit the college, students, and partnering organizations

4. Instill a culture of service excellence and collaboration

VISION

We will pursue our Mission by focusing all our efforts on making Elgin Community College a national leader in promoting

success for all students. This Vision will be attained through a commitment to provide innovative and affordable learning

opportunities for all constituencies and to promote cultural competence and community partnership in our decisions and

actions.

PHILOSOPHY ON LEARNING

Learning is the primary driver behind our Mission and Vision. We believe learning is a lifelong process of intellectual and

interpersonal growth that occurs when individuals expand their depth of knowledge, skills, and experiences. We further

believe that learning empowers individuals to improve their lives and the economic, social, and cultural conditions of local

and global communities.

SHARED VALUES

Excellence

Our programs and services strive for the highest level of excellence to successfully achieve our vision. We use

research-based methods to strengthen curriculum and deliver high-quality learning-centered instruction and services.

Freedom of Inquiry

We believe learning is most engaging and viable when a spirit of free inquiry exists, allowing everyone the freedom to

explore new and diverse ideas and to express their interests and attitudes. We strive to create environments where

inquiry flourishes and guides innovation.

Equity

We are an inclusive community that provides students, employees, and community members with full access to all

resources needed to achieve their individual goals. We commit to creating an environment that is equitable and

inclusive to all.

Diversity

We value and honor diversity in all forms and perspectives. To successfully achieve our vision, we provide a safe and

inclusive community that promotes and affirms individual growth, social responsibility, and self-worth for success in a

global world.

Ethical Practices

We are responsible to carry out our work with honesty and integrity. Our decisions and actions are guided by our vision

and not by personal interests, and they will be enacted with a sense of service to students and community members.

Accountability

As a public institution, we commit to make the best use of resources. We strive to be transparent in reporting our

decisions and actions and seek feedback from others as we continuously improve our practices.

Collaboration

We are actively committed to serving students, employees, and community members. The decisions and actions we

undertake in carrying out our vision derive from working cooperatively with local through global constituencies.

Page 1 of 2

ELGIN COMMUNITY COLLEGE BOARD OF TRUSTEES DISTRICT 509

REGULAR BOARD MEETINGAUGUST 11, 2020

6:30 p.m. Open Meeting Building E Elgin Community College

1700 Spartan Drive Elgin, IL 60123

Virtual Attendance Phone: 1-815-916-5960; PIN: 262714831

With the continued Executive Orders from the Governor (Executive Order 2020-48) and current Phase 4 of the Re-Opening Plan, the August 11, 2020 Regular Board Meeting will be conducted virtually since attendance at this meeting location is not feasible because of the COVID-19 disaster. Members of the public may virtually attend this meeting by calling: Phone: 1-815-916-5960; PIN: 262714831 (*6 mutes the caller for optimum audio and *6 unmutes the caller for Audience Wishing to Address the Board item)

If any member of the public wishes to provide public comment for this meeting, please submit the comment in writing (via email) by 2 p.m. Tuesday, August 11, 2020 to the Board Recorder, Diane Kerruish ([email protected]). Please include your full name when submitting your comment. All comments will be provided to trustees prior to the meeting and will be reflected in the meeting minutes. Public comments that are appropriate and compliant with Board Policy will be read aloud during the Audience Wishing to Address the Board; public comment agenda item.

AGENDA

Call to Order by Presiding Officer

1. Roll Call

2. Preliminary MattersA. Statement from the Chair regarding COVID-19 DisasterB. Pledge of AllegianceC. Board Purpose

3. President’s Report

4. Audience Wishing to Address the Board

5. College ReportsA. Personnel (June, July)B. Treasurer (May, June)C. Student (June, July)

College Reports Under Separate Cover

D. Institutional Advancement and ECC Foundation (June, July) E. Community Engagement and Legislative Affairs (June, July) F. College and Career Student Success Report (July) G. Grant Monitoring Report (as of June 30, 2020) H. Vendor Report (Fiscal Year 2020)

mailto:[email protected]

ELGIN COMMUNITY COLLEGE SPECIAL BOARD MEETING AGENDA BOARD OF TRUSTEES DISTRICT 509 AUGUST 11, 2020

Page 2 of 2

Actions 6. Acceptance of College Reports 1

7. Purchase of Real Property 2

8. Consent Agenda ApprovalA. Minutes of the Regular Board Meeting of June 9, 2020 3 B. Closed Session Minutes of the Regular Board Meeting of June 9, 2020 10 C. Minutes of the Special Board Meeting of June 30, 2020 11 D. Destruction of Audiotapes of Closed Session Meetings of November 13, 2018

and December 11, 2018 17 E. Ratification of Report of Expenses 18 F. Ratification of Board of Trustees Travel Expenses 19 G. Ratification of Modified Academic Calendar for 2020-2021 20 H. Implementation of Korn Ferry Compensation Study Results and Recommendations 22I. Purchases

1. Arts Center Audio System Equipment Purchase and Installation 25 2. General Architectural and Engineering Services 27 3. Maintenance Agreement for Medium Voltage Equipment 29 4. Ratification of Academic and Office Laptop Purchase 30 5. Web-Based Virtual Simulation for Nursing Program 31 6. Workforce Management System Upgrade 32

J. Personnel 1. Resolution of Appreciation, Retiree Gerald McLaughlin 34

9. Old Business

10. New Business

Adjournment

Next regular meeting: 6:30 pm Tuesday, September 15, 2020

Elgin Community College College Reports District 509 August 11, 2020

COLLEGE REPORTS

At each regular board meeting, various written departmental and liaison reports and materials are submitted to the board for their information and acceptance. That information includes, but is not limited to, the reports listed below.

College reports attached:

A. Personnel (June, July) B. Treasurer (May, June) C. Student (June, July)

College reports/procedures presented under separate cover:

D. Institutional Advancement and ECC Foundation (June, July) E. Community Engagement and Legislative Affairs (June, July) F. College and Career Student Success Report (July) G. Grant Monitoring Report (period ending June 30, 2020) H. Vendor Report (Fiscal Year 2020)

Staff Contact: Dr. David Sam, President, 847-214-7374

Reports 1

First Name

LastName

ActionCode Position Effective

Date Wage Grade

Rita Elliott NH Senior Dir of Comm 8/3/2020 $89,000 17

LauraHosford Yunker NH

International Student Recruitment Spec 7/27/2020 $22.50 12

Taylor Kremer NHMarketing & Public Relations Spec VI 7/6/2020 $56,700 15

Erica Loewe NH Executive Assistant 7/20/2020 $71,000 14Deborah Orth PF Project Assess Admin 6/8/2020 $59,842 14

Mahd Alzoubi RDNRAsso Profe I of Computer Info System 7/1/2020 $95,316 X

Linda Conniff RDNR Professor I of Business 7/1/2020 $0Linda Conniff RDNR Professor II of Business 7/2/2020 $117,476 VII

Heidi Eaton RDNRProfes II of Computer Info Sciences 7/1/2020 $125,844 X

Margaret Gundrum RDNR Asso Dean of Student Succ 6/22/2020 $99,591 17

John Long RDNRAssist Dean of Student Succ & Judicial Affairs 6/22/2020 $84,697 16

Gregory Robinson RDNRAssc VP of Student Serv & Devel / Dean of Students 6/22/2020 $163,929 20

Susan Timm RDNR Professor II of Business 7/1/2020 $125,844 X

Huiyan Wang RDNRAssist Profes I of Computer Info Systems 7/1/2020 $74,699 II

Sandi Brown TCSr Dir of Profess & Organizational Devel 7/20/2020 $103,930 17

Amy Folden RES Internal Auditor 6/1/2020Gerardo Ortiz RES Custodian I 6/30/2020Stacey Waldron RES Instructor of Nursing 6/18/2020

Katherine Yee RESSenior Dir of Talent Acuistion & Compen 6/29/2020

Linda Mason RET Bookstore Specialist II 6/30/2020

NH - New HirePF - Part-Time to Full-TimeRDNR - Redesign no ReclassTC- Title Change

PERSONNEL REPORT

Elgin Community CollegeDistrict 509

College ReportsAugust 11, 2020

Key

Reports 2

RES - Resigned

Staff Contact: Anthony Ray, Chief Human Resources Officer 847-214-7415

Reports 3


HUMAN RESOURCES STAFFING REPORT

Rita Elliott Rita Elliott joins Elgin Community College as the Senior Director of Communications.

Rita has over fifteen years of experience working as a communications and marketing professional in both private and public sectors. Rita completed a Bachelor of Arts, English Literature from Loras College.

Laura Hosford Yunker Laura Hosford Yunker joins Elgin Community College as the International Student Recruitment Specialist. Laura has over five years of experience working as a Spanish teacher and over two years as a travel consultant. Laura completed a Master of Hispanic Studies from Auburn University.

Taylor Kremer Taylor Kremer joins Elgin Community College as the Marketing and Public Relations

Specialist VI. Taylor has over five years of experience in creating and managing digital campaigns. Taylor completed a Bachelor of Arts, English Publishing Studies from Illinois State University.

Erica Loewe Erica Loewe joins Elgin Community College as the Executive Assistant to Vice

President of Business and Finance. Erica has over fifteen years of diverse experience in education, higher education administrative support, and event management. Erica completed a Master of Science in Higher Education Administration from Southern New Hampshire University.

Staff Contact: Anthony Ray, Chief Human Resources Officer, 847-214-7415

Reports 4

ELGIN COMMUNITY COLLEGE DISTRICT 509

Investment Schedule As of May 31, 2020Total

Purchase Maturity Percentage MaturityDate Date Yield Value Cost Bank

Certificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Morton Community BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 United BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 First National Bank of OklahomaCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Freedom Financial BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Old Line BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Central State BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 First National Bank, SallisawCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 West BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Katahdin Trust CompanyCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Busey Bank/Pulaski BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Waterford Bank, NACertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Business First BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 American NB&TC/MidCarolina BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 First National Bank in AltusCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 TIAA, FSB/EverbankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Belmont Bank & Trust CompanyCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Community Bank of the BayCertificate of Deposit 6/6/2019 6/4/2020 2.310% 188,203.23 183,976.46 Bank of Oak RidgeCertificate of Deposit 6/6/2019 6/4/2020 2.310% 160,091.38 156,495.96 RCB BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 51,436.15 50,280.97 First Independence BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Mid Penn BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 LegacyTexas Bank/ViewPoint Bank (MHC)Certificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Citizens Progressive BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Merrick BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 First State Bank of IllinoisCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Fort Jennings State BankCertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Bremer Bank, NACertificate of Deposit 6/6/2019 6/4/2020 2.310% 247,199.68 241,647.93 Pinnacle Bank - WyomingCertificate of Deposit 6/6/2019 6/4/2020 2.310% 18,462.91 18,048.36 Tristate Capital BankCertificate of Deposit 5/24/2019 6/12/2020 2.297% 249,809.46 243,900.00 Wintrust Bank Certificate of Deposit 5/24/2019 6/12/2020 2.293% 249,900.21 244,000.00 Rockford B & TCCertificate of Deposit 5/24/2019 6/12/2020 2.297% 249,809.46 243,900.00 Barrington B&TC-WintrustCertificate of Deposit 5/24/2019 6/12/2020 2.297% 249,809.46 243,900.00 Town Bank-WintrustCertificate of Deposit 5/24/2019 6/12/2020 2.297% 249,809.46 243,900.00 Old Plank Trail Community Bank NA-WintrustCertificate of Deposit 6/14/2017 6/15/2020 1.407% 249,908.72 239,700.00 Great Midwest BankCertificate of Deposit 6/14/2019 6/15/2020 2.350% 249,909.12 244,400.00 Broadway Federal Bank, F.S.B.Certificate of Deposit 6/14/2019 6/15/2020 2.248% 249,921.51 244,400.00 Village Bank & Trust - WintrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,921.51 244,400.00 Crystal Lake B&TC NA-WinstrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,921.51 244,400.00 Schaumburg B&TC /Advantage National Bank-WinstrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,921.51 244,400.00 Hinsdale B&TC-WintrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,921.51 244,400.00 Libertyville B&TC-WintrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,872.61 244,400.00 Bank 7Certificate of Deposit 6/14/2019 6/15/2020 2.227% 249,921.51 244,400.00 Northbrook B&TC - WinstrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,921.51 244,400.00 Lake Forest B&TC-WintrustCertificate of Deposit 6/14/2019 6/15/2020 2.247% 249,879.59 244,200.00 Pacific Western BankCertificate of Deposit 6/20/2019 6/18/2020 2.401% 247,248.83 241,704.42 East West BankCertificate of Deposit 6/20/2019 6/18/2020 2.401% 228,782.12 223,651.81 Tristate Capital BankCertificate of Deposit 6/20/2019 6/18/2020 2.300% 209,187.94 204,497.02 Beneficial State Bank/OneCalifornia Bank, FSBCertificate of Deposit 6/20/2019 6/18/2020 2.300% 247,248.83 241,704.42 BB&T BankCertificate of Deposit 6/20/2019 6/18/2020 2.300% 247,248.83 241,704.42 OakStar Bank, National AssociationCertificate of Deposit 6/20/2019 6/18/2020 2.300% 247,248.83 241,704.42 First Liberty BankCertificate of Deposit 6/20/2019 6/18/2020 2.300% 247,248.83 241,704.42 Pinnacle BankCertificate of Deposit 6/20/2019 6/18/2020 2.300% 247,248.83 241,704.42 John Marshall BankCertificate of Deposit 6/20/2019 6/18/2020 2.300% 124,414.59 121,624.65 St. Louis BankCertificate of Deposit 12/19/2019 6/19/2020 1.501% 2,770,688.40 2,750,000.00 First NB Of McGregorCertificate of Deposit 10/15/2019 6/26/2020 1.800% 4,303,446.70 4,250,000.00 BMO Harris Bank, NACertificate of Deposit 6/28/2019 6/29/2020 2.182% 249,850.11 244,500.00 T Bank, NACertificate of Deposit 12/6/2019 7/2/2020 1.520% 249,956.75 247,800.00 Prospect Bank/Edgar County B&TCCertificate of Deposit 10/4/2019 7/3/2020 1.667% 249,674.30 246,600.00 Customers Bank - LOCCertificate of Deposit 1/9/2019 7/9/2020 2.707% 249,606.41 239,900.00 Country BankCertificate of Deposit 1/9/2019 7/9/2020 2.601% 249,665.58 240,300.00 Premier BankCertificate of Deposit 1/9/2019 7/9/2020 2.591% 249,629.61 240,300.00 Newbank NACertificate of Deposit 1/9/2019 7/9/2020 2.591% 249,629.61 240,300.00 Grand BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 State Bank & Trust CompanyCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 Central State BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 First Western Trust BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 FirstBankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 173,393.96 169,719.82 First Western BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 122,834.22 120,231.43 St. Louis BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 Community Bank of Chesapeake/Tri-CountyCertificate of Deposit 1/11/2019 7/13/2020 2.551% 249,599.54 240,400.00 Mechanics Savings BankCertificate of Deposit 1/11/2019 7/13/2020 2.527% 249,640.58 240,500.00 Third Coast Bank, SSBCertificate of Deposit 7/20/2017 7/16/2020 1.459% 244,425.76 234,202.39 Alliance BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 244,425.76 234,202.39 First, A National Banking AssociationCertificate of Deposit 7/20/2017 7/16/2020 1.459% 244,425.76 234,202.39 BTC BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 149,044.52 142,810.57 City State BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 124,717.78 119,501.33 Amarillo National Bank

Reports 4a




Certificate of Deposit 7/20/2017 7/16/2020 1.459% 19,248.20 18,443.12 First Trust and Savings BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 17,364.07 16,637.81 Signature BankCertificate of Deposit 1/28/2019 7/21/2020 2.521% 518,649.87 500,000.00 Associated Bank, NA- CCertificate of Deposit 1/16/2020 7/24/2020 1.490% 249,923.82 248,000.00 Freeport State BankCertificate of Deposit 2/1/2019 7/31/2020 2.554% 778,685.46 750,000.00 First Internet Bank of IndianaCertificate of Deposit 12/17/2019 8/7/2020 1.511% 249,997.92 247,600.00 American Plus Bank, NACertificate of Deposit 12/17/2019 8/7/2020 1.511% 249,997.72 247,600.00 East Boston Savings BankCertificate of Deposit 1/16/2020 8/7/2020 1.457% 249,919.01 247,900.00 First National Bank/The First, NACertificate of Deposit 1/16/2020 8/7/2020 1.451% 1,516,298.08 1,504,100.00 Western Alliance Bank - CCertificate of Deposit 12/17/2019 8/21/2020 1.500% 3,535,679.04 3,500,000.00 Customers Bank - LOCCertificate of Deposit 9/3/2019 9/3/2020 1.631% 249,910.63 245,900.00 Eastern International BankCertificate of Deposit 9/3/2019 9/3/2020 1.632% 249,922.85 245,900.00 New Omni Bank N.A.Certificate of Deposit 9/3/2019 9/3/2020 1.631% 249,914.20 245,900.00 Veritex Community BankCertificate of Deposit 9/4/2019 9/4/2020 1.651% 249,972.13 245,900.00 Prudential BankCertificate of Deposit 12/17/2019 9/18/2020 1.500% 3,539,703.12 3,500,000.00 Customers Bank - LOCCertificate of Deposit 9/28/2018 9/28/2020 2.701% 249,619.13 236,700.00 KS StateBank/Kansas State Bank of ManhattanCertificate of Deposit 9/28/2018 9/28/2020 2.701% 249,820.53 237,000.00 Community State Bank - OKCertificate of Deposit 9/28/2018 9/28/2020 2.701% 1,687,110.28 1,600,000.00 First Internet Bank of IndianaCertificate of Deposit 1/16/2020 10/2/2020 1.461% 3,283,823.15 3,250,000.00 Western Alliance Bank - CCertificate of Deposit 9/3/2019 10/6/2020 1.631% 6,615,890.37 6,500,000.00 Western Alliance Bank - CCertificate of Deposit 1/16/2020 10/16/2020 1.461% 1,516,451.26 1,500,000.00 Western Alliance Bank - CCertificate of Deposit 1/16/2020 10/16/2020 1.461% 247,283.31 244,600.00 TBK Bank, SSB/The National Bank Certificate of Deposit 4/16/2020 10/16/2020 0.697% 3,010,489.77 3,000,000.00 BMO Harris Bank, NACertificate of Deposit 5/17/2019 11/9/2020 2.538% 249,667.88 240,600.00 SONABankCertificate of Deposit 4/15/2020 11/20/2020 0.761% 249,932.92 248,800.00 Servisfirst BankCertificate of Deposit 4/15/2020 11/20/2020 0.655% 249,977.94 249,000.00 Preferred BankCertificate of Deposit 4/15/2020 11/20/2020 0.549% 249,920.06 249,100.00 Crossfirst BankCertificate of Deposit 4/15/2020 11/20/2020 0.550% 249,922.03 249,100.00 CIBM BankCertificate of Deposit 4/15/2020 11/20/2020 0.743% 249,908.41 248,800.00 Pacific National BankCertificate of Deposit 1/16/2020 12/15/2020 1.451% 1,519,916.47 1,500,000.00 Western Alliance Bank - CCertificate of Deposit 1/17/2020 12/15/2020 1.461% 770,940.80 760,800.00 Western Alliance Bank - CCertificate of Deposit 1/17/2020 12/15/2020 1.461% 249,987.67 246,700.00 Bank of WashingtonCertificate of Deposit 1/17/2020 12/15/2020 1.461% 246,737.36 243,500.00 KS BankCertificate of Deposit 2/12/2020 12/15/2020 1.488% 249,982.11 246,900.00 Texas Capital Bank Certificate of Deposit 6/24/2019 12/24/2020 2.330% 249,744.30 241,300.00 Cornerstone Bank - York NebraskaCertificate of Deposit 1/8/2019 1/7/2021 2.688% 249,215.78 236,500.00 First Western Federal Savings Bank Certificate of Deposit 1/9/2019 1/11/2021 2.893% 249,179.67 235,500.00 First Bank of OhioCertificate of Deposit 1/24/2019 1/25/2021 2.593% 249,322.12 237,000.00 Community Bank of OelweinCertificate of Deposit 1/28/2019 1/27/2021 2.556% 249,326.40 237,200.00 Associated Bank, NA- (N)Certificate of Deposit 1/16/2020 3/19/2021 1.451% 2,796,789.78 2,750,000.00 Western Alliance Bank - CCertificate of Deposit 1/17/2020 3/19/2021 1.524% 249,877.83 245,500.00 CIBC Bank USA/Private Bank - MICertificate of Deposit 2/12/2020 3/19/2021 1.482% 249,903.67 245,900.00 Pacific Alliance BankCertificate of Deposit 6/7/2019 6/7/2021 2.458% 249,401.34 237,700.00 First Mid-Illinois Bank & TrustCertificate of Deposit 2/12/2020 6/15/2021 1.371% 245,426.74 241,000.00 Vast Bank/Valley National BankCertificate of Deposit 2/13/2020 6/15/2021 1.371% 8,146,652.17 8,000,000.00 BMO Harris Bank, NACertificate of Deposit 2/13/2020 6/15/2021 1.377% 249,917.68 245,400.00 Pacific Enterprise BankCertificate of Deposit 6/20/2019 6/17/2021 2.316% 52,692.60 50,284.75 Citizens Bank of EdmondCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Community Bank of MississippiCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Pacific Premier Bank/Plaza Bank/Bank of Manhattan, NACertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Farmers & Merchants BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Merchants Bank, National AssociationCertificate of Deposit 6/20/2019 6/17/2021 2.300% 245,547.53 234,326.95 First National Community BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 17,915.48 17,096.83 Caldwell Bank & Trust CompanyCertificate of Deposit 6/20/2019 6/17/2021 2.300% 95,557.36 91,190.76 Industrial BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 McCook National BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Union Bank & Trust CompanyCertificate of Deposit 6/20/2019 6/17/2021 2.401% 210,770.41 201,139.01 TrailWest BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Jersey Shore State BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 32,773.67 31,372.80 Beneficial State Bank/OneCalifornia Bank, FSBCertificate of Deposit 7/11/2019 7/8/2021 2.239% 44,277.15 42,384.55 Mutual of Omaha BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 77,767.13 74,443.01 Piedmont BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 105,385.21 100,880.57 First Security BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Commercial State Bank of WagnerCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Central Bank of Kansas CityCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Mid-America BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Lakeside BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 68,500.38 65,572.37 Banterra BankCertificate of Deposit 9/3/2019 9/3/2021 1.750% 249,653.57 241,200.00 Financial Federal BankCertificate of Deposit 1/8/2019 1/7/2022 2.701% 248,311.21 229,700.00 First National BankTreasurery Bills 9/5/2019 8/31/2020 1.600% 4,500,000.00 4,490,156.25 U.S. Treasury NoteTreasurery Bills 10/1/2018 9/15/2020 2.700% 900,000.00 877,429.69 U.S. Treasury NoteTreasurery Bills 9/6/2019 9/30/2020 1.610% 4,000,000.00 3,990,156.25 U.S. Treasury NoteTreasurery Bills 9/20/2019 9/30/2020 1.740% 9,000,000.00 8,966,601.56 U.S. Treasury NoteTreasurery Bills 6/14/2017 6/15/2020 1.800% 247,000.00 247,359.74 Goldman Sachs Bank USA DTCTreasurery Bills 6/14/2017 6/15/2020 1.850% 247,000.00 247,000.00 Ally Bank DTCTreasurery Bills 12/18/2019 6/18/2020 1.550% 247,000.00 247,122.88 Investors BK/Short HillsTreasurery Bills 12/19/2019 6/19/2020 1.500% 247,000.00 247,122.91 Pinnacle Bank/Jasper AL

Reports 5




Treasurery Bills 12/19/2019 6/19/2020 1.500% 249,000.00 249,124.30 Planters BankTreasurery Bills 12/20/2019 6/19/2020 1.500% 248,000.00 248,122.74 Continental Bank UTTreasurery Bills 12/20/2019 6/22/2020 1.540% 247,000.00 247,136.64 Boston Private Bank & TrustTreasurery Bills 12/20/2019 6/22/2020 1.600% 247,000.00 247,124.18 First Natl BK OmahaTreasurery Bills 12/20/2019 6/22/2020 1.550% 249,000.00 249,125.63 Mbank Manistique MITreasurery Bills 12/23/2019 6/23/2020 1.550% 247,000.00 247,122.88 Level One BankTreasurery Bills 12/23/2019 6/23/2020 1.550% 249,000.00 249,124.28 Iroquois FD SVG Loan ASCTreasurery Bills 12/23/2019 6/23/2020 1.550% 249,000.00 249,124.28 Stephenson Natl Bank & TrustTreasurery Bills 12/23/2019 6/23/2020 1.600% 247,000.00 247,061.43 BMO Harris Bank NATreasurery Bills 12/26/2019 6/26/2020 1.550% 247,000.00 247,122.88 Simmons Bank/Pine BluffTreasurery Bills 12/27/2019 6/26/2020 1.550% 249,000.00 249,123.60 State Bank of New RichTreasurery Bills 12/30/2019 6/30/2020 1.600% 249,000.00 249,124.26 Sunflower Bank NATreasurery Bills 12/31/2019 6/30/2020 1.550% 249,000.00 249,123.60 Southern First Bank NATreasurery Bills 1/3/2020 7/1/2020 1.550% 247,000.00 247,120.88 First Republic BankTreasurery Bills 10/11/2019 7/10/2020 1.670% 246,000.00 246,145.38 Safra National BankTreasurery Bills 10/15/2019 7/15/2020 1.640% 246,000.00 246,200.66 DMB Community BankTreasurery Bills 10/16/2019 7/16/2020 1.710% 246,000.00 246,164.10 Sallie Mae Bank/Salt LkeTreasurery Bills 10/16/2019 7/16/2020 1.560% 246,000.00 246,164.28 TCF National BankTreasurery Bills 10/16/2019 7/16/2020 1.710% 246,000.00 246,164.10 Atlantic Union BankTreasurery Bills 10/17/2019 7/17/2020 1.610% 246,000.00 246,164.22 Patriot Bank NA/StamfordTreasurery Bills 10/18/2019 7/17/2020 1.510% 247,000.00 247,164.41 Maple City Savings BankTreasurery Bills 12/19/2019 7/20/2020 1.550% 249,000.00 249,145.23 McFarland State BankTreasurery Bills 12/19/2019 7/20/2020 1.550% 249,000.00 249,145.23 Touchmark National BankTreasurery Bills 10/21/2019 7/21/2020 1.610% 246,000.00 246,164.22 Synovus Bank GATreasurery Bills 12/27/2019 7/27/2020 1.600% 247,000.00 247,142.81 Amerant Bank NATreasurery Bills 10/30/2019 7/30/2020 1.550% 246,000.00 246,182.54 Westchester BankTreasurery Bills 9/10/2019 9/10/2020 1.650% 245,000.00 245,241.67 Cathay BankTreasurery Bills 9/11/2019 9/10/2020 1.650% 245,000.00 245,241.02 Bank of America NATreasurery Bills 12/20/2019 9/21/2020 1.560% 249,000.00 249,168.35 Independence Bank OwensboroTreasurery Bills 9/20/2017 9/28/2020 1.321% 247,000.00 247,000.00 1.9%- Discover Bank DTCTreasurery Bills 10/2/2017 10/9/2020 1.800% 247,000.00 247,358.78 1.85%- Keybank NA DTCTreasurery Bills 10/4/2019 10/14/2020 1.750% 249,000.00 249,127.01 Exchange BankTreasurery Bills 1/22/2020 10/22/2020 1.560% 246,000.00 246,164.28 Bank of the West SF CATreasurery Bills 1/22/2020 10/22/2020 1.550% 212,000.00 212,157.31 Pioneer Bank SSBTreasurery Bills 4/22/2020 10/22/2020 0.700% 248,000.00 248,247.68 Valley Natl BK WayneTreasurery Bills 4/22/2020 10/22/2020 0.600% 248,000.00 248,247.84 Bankunited NATreasurery Bills 1/28/2020 10/28/2020 1.560% 246,000.00 246,164.28 Washington Trst WesterlyTreasurery Bills 4/28/2020 10/28/2020 0.550% 249,000.00 249,248.92 Parkway Bank & Trust Co.Treasurery Bills 1/29/2020 10/29/2020 1.520% 246,000.00 246,146.07 ESSA Bank & Trust PATreasurery Bills 1/29/2020 10/29/2020 1.560% 248,000.00 248,166.40 Provident Bank MATreasurery Bills 4/30/2020 10/30/2020 0.450% 249,000.00 249,187.02 Commerce State BankTreasurery Bills 4/30/2020 10/30/2020 0.600% 248,000.00 248,247.84 Peoples Security Bank & TrustTreasurery Bills 5/31/2019 11/30/2020 2.390% 249,000.00 249,220.51 Triumph BK Memphis TNTreasurery Bills 1/29/2020 12/29/2020 1.500% 249,000.00 249,226.83 Fortune Bank ArnoldTreasurery Bills 1/25/2019 1/25/2021 2.620% 246,000.00 246,381.54 Iberiabank/LATreasurery Bills 1/23/2019 1/25/2021 2.710% 249,000.00 249,194.46 Allegiance Bank TexasTreasurery Bills 2/12/2018 2/12/2021 2.220% 1,000,000.00 1,003,749.14 Federal Farm Credit BankTreasurery Bills 2/21/2020 2/19/2021 1.500% 246,000.00 246,241.71 First Bank of GreenwichTreasurery Bills 2/13/2018 2/22/2021 2.600% 246,000.00 246,000.00 Mongan Stanley Bank, National Association DTCTreasurery Bills 2/26/2020 2/26/2021 1.500% 249,000.00 249,247.66 Marlin Business BankTreasurery Bills 2/28/2020 2/26/2021 1.500% 246,000.00 246,241.71 Meridian BankTreasurery Bills 2/21/2020 3/22/2021 1.570% 249,000.00 249,213.61 Wells Fargo Natl Bank WestTreasurery Bills 4/10/2018 4/5/2021 2.450% 1,000,000.00 1,002,571.57 Federal Farm Credit BankTreasurery Bills 5/28/2019 5/28/2021 2.360% 249,000.00 249,194.65 Stearns Bank NATreasurery Bills 6/12/2019 6/14/2021 2.350% 246,000.00 246,239.89 Flagstar Bank FSBTreasurery Bills 2/20/2020 8/20/2021 1.520% 249,000.00 249,294.97 Claremont Savings BankTreasurery Bills 10/5/2018 10/5/2021 2.660% 249,000.00 249,356.80 UBS Bank USATreasurery Bills 1/17/2019 1/18/2022 2.900% 246,000.00 246,000.00 Morgan Stanley PVT BankTreasurery Bills 1/16/2019 1/18/2022 2.840% 246,000.00 246,422.70 Mercantile Bank of MITreasurery Bills 1/16/2019 1/18/2022 2.900% 246,000.00 246,351.89 Citibank NAMoney Market Funds 5/31/2020 5/31/2020 1.860% 433.97 433.97 LIQ General Fund #10896-101Money Market Funds 5/31/2020 5/31/2020 1.940% 16,174,639.48 16,174,639.48 MAX General Fund #10896-101Money Market Funds 5/31/2020 5/31/2020 2.310% 1,140,245.56 1,140,245.56 MAX Chiller Replacement #10896-215Money Market Funds 5/31/2020 5/31/2020 1.540% 87,973.65 87,973.65 MAX Replace Ext Doors/Upgrade Sec. #10896-216Money Market Funds 5/31/2020 5/31/2020 1.000% 8,965,397.26 8,965,397.26 US Bank - IL Funds (01-00000-125000)Money Market Funds 5/31/2020 5/31/2020 1.800% 478,556.22 478,556.22 Associated Bank, NA- Savings

1.94% 137,971,405.78$ 136,430,088.29$

*Illinois Funds and CD's are allocated to each fund. A breakout for the other funds can be obtained by request.

Reports 6

Prior Yr % of2020 Fiscal Year % Actual 5/31/2019 6/30/2019

Budget Actual Budget Actual Actual REVENUES Property Taxes $37,849,884 $37,826,265 99.94% $36,214,540 100.00%

Local Grant and Contracts 615,000 448,987 73.01% 653,581 99.36%

Corporate Personal Property Replacement Tax 450,000 677,470 150.55% 554,744 100.00%

Illinois Community College Board 5,603,940 5,357,250 95.60% 5,361,630 95.55%

Student Tuition and Fees * 24,605,000 25,102,841 102.02% 24,891,731 100.07%

Payment Plan and Late Fees 180,000 185,115 102.84% 215,085 96.60%

Interest 1,206,000 2,336,657 193.75% 2,192,894 90.72%

Miscellaneous External Revenue 187,619 260,625 138.91% 317,241 87.24%

Miscellaneous Internal Revenue 1,696 320 18.87% 2,985 100.00%

TOTAL REVENUES 70,699,139 72,195,529 102.12% 70,404,430 99.28%

EXPENDITURES BY OBJECT Salaries 44,004,281 39,781,034 90.40% 37,705,404 92.54%

Employee Benefits 9,280,138 6,699,079 72.19% 6,311,354 80.94%

Contractual Services 4,684,916 2,500,956 53.38% 2,214,711 84.87%

General Material & Supplies 4,192,607 2,656,407 63.36% 2,862,872 91.06%

Professional Development 962,754 413,721 42.97% 459,883 88.95%

Fixed Charges 243,977 134,069 54.95% 207,757 91.90%

Utilities 1,300 989 76.10% 1,318 91.46%

Capital Outlay 1,962,085 677,169 289.75% 1,013,471 75.64%

Other 578,911 229,143 39.58% 305,857 81.55%

Waivers/Institutional Scholarships 275,000 239,276 87.01% 228,464 99.87%

SURS Expenditures 200,000 191,482 95.74% 181,025 92.12%

TOTAL EXPENDITURES BY OBJECT 66,385,969 53,523,326 80.62% 51,492,117 90.05%

EXPENDITURES BY FUNCTION Instruction 31,115,551 27,564,599 88.59% 26,774,474 92.97%

Academic Support 9,504,193 7,607,910 80.05% 7,473,006 91.80%

Student Services 5,773,737 4,622,646 80.06% 4,604,101 91.72%

Public Services 457,170 394,098 86.20% 344,454 90.06%

Institutional Support 19,060,317 12,903,314 67.70% 11,886,592 82.48%

Institutional Waiver 275,000 239,276 87.01% 228,464 99.87%

SURS Expenditures 200,000 191,482 95.74% 181,025 92.12%

TOTAL EXPENDITURES BY FUNCTION 66,385,969 53,523,326 80.62% 51,492,117 90.05%

Excess (deficiency) of revenues

over expenditures 4,313,170 18,672,203 18,912,314

OTHER FINANCING SOURCES (USES) Transfer to Capital Projects Fund (3,000,000) (10,600,000) - (2,000,000) -

Transfer to Auxiliary Fund (104,692) (3,110,792) - - -

Transfer to Student Life (413,099) (372,992) 90.29% (317,043) 90.01%

Transfer to Athletics (795,379) (644,379) 81.02% (625,743) 88.01%

Transfer to LLL- Continuing Education - - - - -

TOTAL OTHER FINANCING SOURCES (USES) (4,313,170) (14,728,163) (2,942,786)

Excess (deficiency) of revenues over

expenditures and other sources (uses) - 3,944,040 15,969,528

Fund Balance at beginning of year 68,350,801 57,710,761

Fund Balance Released from Reserved Fund Balance -

Fund Balance - $72,294,839 73,680,289

ELGIN COMMUNITY COLLEGE DISTRICT 509EDUCATION FUND

For the Months Ending May 31, 2020

Treasurer's ReportPage 1 of 20

Reports 7


Budget Actual Budget Actual ActualREVENUESLocal Government Services: Property Taxes $11,590,000 $11,439,214 98.70% $11,105,070 100.00%

State Government Services: Other Local Government (Hanover Park) 171,471 1,078 0.63% 6,926 86.48%

Miscellaneous External Revenue 2,925 4,073 139.25% 3,564 100.56%

Miscellaneous Internal Revenue - 7,056 - 7,672 100.00%

Miscellaneous Internal Revenue (Security) 15,000 5,967 39.78% 7,972 100.00%

TOTAL REVENUES 11,779,396 11,457,388 97.27% 11,131,203 99.99%

EXPENDITURES BY OBJECT

INSTITUTIONAL SUPPORT Salaries 3,969,527 3,638,793 91.67% 3,387,370 90.33%

Employee Benefits 881,960 685,868 77.77% 698,165 92.33%

Contractual Services 867,615 620,179 71.48% 630,427 86.04%

General Material & Supplies 711,540 555,960 78.13% 489,981 89.70%


Fixed Charges 795,100 538,198 67.69% 407,585 100.00%

Utilities 2,452,408 1,978,823 80.69% 2,033,786 83.82%

Capital Outlay 847,900 451,144 53.21% 114,409 87.81%

Other 10,285 - - - -

TOTAL INSTITUTIONAL SUPPORT 10,554,015 8,472,034 80.27% 7,764,416 88.70%

CAMPUS SAFETY AND SECURITY Salaries 623,758 552,556 88.59% 520,933 91.91%





Other 107,300 93,858 - 109,514 87.29%

TOTAL CAMPUS SAFETY AND SECURITY 1,137,610 957,759 84.19% 928,512 91.27%


EXPENDITURES BY FUNCTION Institutional Support 10,554,015 8,472,034 80.27% 7,764,416 88.70%

Campus Safety and Security 1,137,610 957,759 84.19% 928,512 91.27%



over expenditures 87,771 2,027,595 2,310.10% 2,438,275 179.12%

OTHER FINANCING SOURCES (USES) Transfer from Other Funds - - - - -

Transfer to Other Funds - - - - -

TOTAL OTHER FINANCING SOURCES (USES) - - - -


expenditures and other sources (uses) 87,771 2,027,595 2,438,275


Fund Balance $87,771 $17,622,729 $18,033,409

ELGIN COMMUNITY COLLEGE DISTRICT 509OPERATIONS AND MAINTENANCE FUND



Reports 8


Budget Actual Budget Actual ActualREVENUES Building Rental External Revenue $928,191 $726,380 78.26% $904,633 91.54%

Comps Building Rental (693,538) (527,590) 76.07% (699,772) 92.41%

TOTAL REVENUES 234,653 198,790 84.72% 204,861 88.70%

EXPENDITURES BY OBJECT Salaries 239,785 190,384 79.40% 222,223 90.11%


Contractual Services 987 130 13.17% 312 88.89%


Professional Development 1,400 - - 500 89.78%

Capital Outlay - - - - -

Other - - - 363 -

TOTAL EXPENDITURES BY OBJECT 322,424 245,706 17.16% 287,979 89.43%

EXPENDITURES BY FUNCTION Institutional Support 322,424 245,706 76.21% 287,979 89.43%

TOTAL EXPENDITURES BY FUNCTION 322,424 245,706 76.21% 287,979 89.43%


expenditures and other sources (uses) (87,771) (46,916) (83,117)

OTHER FINANCING SOURCES (USES) Transfer from FACILITY RENTAL Funds - - - - -

TOTAL OTHER FINANCING SOURCES (USES) - - -

Fund Balance at beginning of year - - -

Fund Balance ($87,771) ($46,916) ($83,117)

ELGIN COMMUNITY COLLEGE DISTRICT 509OPERATIONS & MAINTENANCE FUND- FACILITY RENTAL



Reports 9


Budget Actual to Budget Actual ActualREVENUES

BABS Rebates $1,360,302 $690,236 50.74% $702,276 50.51%

TOTAL REVENUES 1,360,302 690,236 50.74% 702,276 50.51%

EXPENDITURES BY OBJECT Contractual Services 512,843 345,359 67.34% 131,500 96.04%

Capital Outlay 1,487,157 375,362 25.24% 164,020 100.00%

TOTAL EXPENDITURES BY OBJECT 2,000,000 720,721 36.04% 295,520 98.20%

EXPENDITURES BY FUNCTION Institutional Support 2,000,000 720,721 36.04% 295,520 98.20%

TOTAL EXPENDITURES BY FUNCTION 2,000,000 720,721 36.04% 295,520 98.20%


over expenditures (639,698) (30,484) 4.77% 406,756 37.34%

OTHER FINANCING SOURCES (USES) Transfers from Other Funds 3,000,000 10,600,000 353.33% 2,000,000 100.00%

Transfers to Other Funds - - - - -

TOTAL OTHER FINANCING SOURCES (USES) 3,000,000 10,600,000 353.33% 2,000,000 100.00%


expenditures and other sources (uses) 2,360,302 10,569,516 2,406,756 77.90%

Fund Balance at beginning of year 21,535,233 18,445,866 100.00%

Fund Balance $2,360,302 $32,104,749 $20,852,622 96.83%

ELGIN COMMUNITY COLLEGE DISTRICT 509CAPITAL PROJECT FUND



Reports 10


Budget Actual to Budget Actual ActualREVENUES

Property Taxes $13,009,340 $12,705,633 97.67% $12,178,165 -

BABS Rebates 823,814 198,755 24.13% 391,888 50.00%

TOTAL REVENUES 13,833,154 12,904,388 93.29% 12,570,053 96.98%

EXPENDITURES BY OBJECT Fixed Charges 13,852,203 9,420,571 68.01% 9,251,718 69.01%





over expenditures (19,049) 3,483,817 3,318,335

OTHER FINANCING SOURCES (USES) Transfers from Other Funds - - - - -


TOTAL OTHER FINANCING SOURCES (USES) - - - - -


expenditures and other sources (uses) (19,049) 3,483,817 3,318,335

Fund Balance at beginning of year - 4,572,924 (1,176,958)

Fund Balance ($19,049) $8,056,741 $2,141,377

ELGIN COMMUNITY COLLEGE DISTRICT 509BOND AND INTEREST FUND



Reports 11


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue - $80,778 - $146,680 81.16%

TOTAL REVENUES - 80,778 - 146,680 81.16%

OPERATING EXPENSES Salaries 60,305 74,883 124.17% 61,084 87.85%




Professional Development 1,250 840 67.20% 493 80.87%

TOTAL OPERATING EXPENSES 132,224 140,240 106.06% 168,907 81.94%


over expenditures (132,224) (59,463) 44.97% (22,227) 87.48%

OTHER FINANCING SOURCES (USES) Transfers from Other Funds - - - - -

Transfers to Other Funds 18,276 - - - -

TOTAL OTHER FINANCING SOURCES (USES) 18,276 - - - -

Net Income (Loss) (113,948) (59,463) (22,227)

Retained Earnings at beginning of the year (14,606) (14,606)

Retained Earnings ($113,948) ($74,069) ($36,833)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, CORPORATE TRAINING



Reports 12


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $125,000 $61,528 49.22% $100,641 94.47%

Miscellaneous Internal Revenue $75,000 56,367 75.16% 70,147 99.29%

TOTAL REVENUES 200,000 117,895 58.95% 170,788 96.39%





Professional Development 250 - - 114 -

Depreciation - - - - -




OTHER FINANCING SOURCES (USES) Transfers from Other Funds 87,178 - - - -



Net Income (Loss) 500 (115,159) (70,700)

Retained Earnings at beginning of the year 14,606 19,297

Retained Earnings $500 ($100,553) ($51,403)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, CONTINUING ED



Reports 13


Budget Actual to Budget Actual ActualOPERATING REVENUES

Miscellaneous Revenue $3,287,363 $2,511,275 76.39% $2,736,522 89.11%

Miscellaneous Internal Revenue 60,279 58,522 97.08% 94,447 94.98%

TOTAL REVENUES 3,347,642 2,569,797 76.76% 2,830,969 89.30%




General Material & Supplies 2,648,765 2,196,533 82.93% 2,361,556 97.15%

Professional Development 800 175 21.88% 734 100.00%

Capital Outlay - - - 2,363 100.00%

Other 35,000 (114) (0.33)% 1,998 8.69%


TOTAL OPERATING EXPENSES 3,161,529 2,580,131 81.61% 2,750,591 95.79%


over expenditures 186,113 (10,334) 80,378 26.91%

OTHER FINANCING SOURCES (USES) Transfers to Other Funds (186,113) - - - -

TOTAL OTHER FINANCING SOURCES (USES) (186,113) - - - -

Net Income (Loss) - (10,334) 80,378

Retained Earnings at beginning of the year - 28,202 -

Retained Earnings - $17,868 $80,378

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, BOOKSTORE



Reports 14


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $399,990 $294,124 - $352,768 -

TOTAL REVENUES 399,990 294,124 - 352,768 -





Professional Development 460 560 121.74% 3,565 100.00%

Other - - - - -


Excess (deficiency) of revenues (221,903) (223,474) 100.71% (169,601) 98.29%

over expenditures

OTHER FINANCING SOURCES (USES) Transfers from Other Funds 221,903 - - - -


Net Income (Loss) - (223,474)


Retained Earnings - ($216,332)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, EARLY CHILDHOOD LAB SCHOOL



Reports 15


Budget Actual to Budget Actual ActualOPERATING REVENUES

Miscellaneous Revenue $856,423 $653,131 76.26% $772,773 90.51%


TOTAL REVENUES 1,005,837 790,837 78.62% 965,997 91.42%





Professional Development 606 60 9.90% 29 17.91%

Capital Outlay 8,000 - - - -

Other (100) 27 (26.78)% 95 24.05%



over expenditures 10,617 (6,747) 108,216 89.96%

OTHER FINANCING SOURCES (USES) Transfers to Other Funds - - - - -


Net Income (Loss) 10,617 (6,747) 108,216


Retained Earnings $10,617 $113,548 $108,216

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, FOOD SERVICES



Reports 16


Budget Actual to Budget Actual Actual OPERATING REVENUES

Miscellaneous Revenue $1,043,325 $289,814 27.78% $474,409 79.30%


TOTAL REVENUES 1,255,450 409,131 32.59% 674,435 83.11%






Capital Outlay 447,450 212,778 47.55% 29,950 85.73%

Other - - - - -


Fixed Charges 5,500 912 16.58% 3,305 100.00%

TOTAL OPERATING EXPENSES 1,255,450 590,903 47.07% 452,741 94.42%


over expenditures - (181,772) 221,694 66.78%


Transfers from Other Funds - - - - -


Net Income (Loss) - (181,772) 221,694

Retained Earnings at beginning of the year - 1,656,311 1,324,341

Retained Earnings - $1,474,539 $1,546,035

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, VISUAL AND PERFORMING ARTS CENTER



Reports 17


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $2,000 $2,034 101.69% $2,920 98.54%


TOTAL REVENUES 495,739 220,854 44.55% 393,576 94.51%



Contractual Services 816 196 24.02% 25,168 81.88%


Professional Development - - - - -

Capital Outlay - - - 2,425 100.00%


Fixed Charges 143,454 102,228 71.26% 108,111 94.42%



over expenditures 1,004 (191,151) (19,038.95)% (37,641) 48.57%


Transfers from Other Funds - - - - -


Net Income (Loss) 1,004 (191,151) (37,641)

Retained Earnings at beginning of the year - 189,438 266,934

Retained Earnings $1,004 ($1,713) $229,293

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, PRODUCTION SERVICES



Reports 18


Budget Actual to Budget Actual Actual OPERATING REVENUES Miscellaneous Revenue - $4,182 - $8,345 96.18%

TOTAL REVENUES - 4,182 - 8,345 96.18%



Contractual Services 125 125 100.00% - -






OTHER FINANCING SOURCES (USES) Transfers from Other Funds 413,099 372,992 90.29% 317,043 90.01%

TOTAL OTHER FINANCING SOURCES (USES) 413,099 372,992 90.29% 317,043 90.01%

Net Income (Loss) - - (146)

Retained Earnings at beginning of the year 50,748 50,748


ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, STUDENT LIFE



Reports 19


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $2,020 $950 47.03% $900 23.38%

TOTAL REVENUES 2,020 950 47.03% 900 23.38%






Fixed Charges 20,000 7,330 36.65% 7,670 81.31%

Depreciation Charges - - - - 0.00%




OTHER FINANCING SOURCES (USES) Transfers from Other Funds 795,379 644,379 81.02% 625,743 88.01%

TOTAL OTHER FINANCING SOURCES (USES) 795,379 644,379 81.02% 625,743 88.01%

Net Income (Loss) - - -

Retained Earnings at beginning of the year (2,683) (2,654)

Retained Earnings - ($2,683) ($2,654)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, INTERCOLLEGIATE ATHLETICS



Reports 20


Budget Actual to Budget Actual ActualREVENUES Interest $45,000 $74,252 165.00% $50,888 77.09%

TOTAL REVENUES 45,000 74,252 165.00% 50,888 77.09%

EXPENDITURES BY OBJECT General Material & Supplies - - - - -


TOTAL EXPENDITURES BY OBJECT - - - - -

EXPENDITURES BY FUNCTION Institutional Support - - - - -

TOTAL EXPENDITURES BY FUNCTION - - - - -


expenditures and other sources (uses) 45,000 74,252 50,888

Fund Balance at beginning of year - 4,542,413 4,476,401

Fund Balance $45,000 $4,616,665 $4,527,289

ELGIN COMMUNITY COLLEGE DISTRICT 509WORKING CASH



Reports 21


Budget Actual to Budget Actual ActualREVENUES Property Taxes $127,500 $116,026 91.00% $129,703 100.00%

TOTAL REVENUES 127,500 116,026 91.00% 129,703 100.00%

EXPENDITURES BY OBJECT Salaries 45,758 20,439 44.67% 21,608 87.77%


General Material & Supplies - - - - -


TOTAL EXPENDITURES BY OBJECT 127,500 81,300 63.76% 75,993 79.16%


TOTAL EXPENDITURES BY FUNCTION 127,500 81,300 63.76% 75,993 79.16%


expenditures and other sources (uses) - 34,726 53,710

Fund Balance at beginning of year - 169,603 70,931

Fund Balance - $204,329 $124,641

ELGIN COMMUNITY COLLEGE DISTRICT 509AUDIT FUND



Reports 22


Budget Actual to Budget Actual ActualREVENUES Local Government Services:

Property Taxes $772,500 $446,114 57.75% $1,384,905 75.98%

Miscellaneous External Revenue - $6,957 - $625,000 100.00%

TOTAL REVENUES 772,500 453,071 58.65% $2,009,905 82.11%

EXPENDITURES BY OBJECTINSTITUTIONAL SUPPORT Contractual Services 150,000 7,581 5.05% 278,744 86.59%

Fixed Charges 800,000 802,690 100.34% 701,609 97.89%

TOTAL INSTITUTIONAL SUPPORT 950,000 810,271 85.29% 980,353 94.39%

CAMPUS SAFETY AND SECURITY Salaries 609,710 551,972 90.53% 520,997 91.91%

Contractual Services - - - - -

TOTAL CAMPUS SAFETY & SECURITY 609,710 551,972 90.53% 520,997 91.91%



Campus Safety and Security 609,710 551,972 90.53% 520,997 91.91%



expenditures other sources (uses) (787,210) (909,172) 508,555

Fund Balance Released from Reserved Fund Balance 787,210 - - - -


Fund Balance - $3,810,289 $3,756,297

ELGIN COMMUNITY COLLEGE DISTRICT 509LIABILITY, PROTECTION & SETTLEMENT SUBFUND



Reports 23


Budget Actual to Budget Actual ActualREVENUES Property Taxes $415,000 $719,682 173.42% $745,982 239.59%

TOTAL REVENUES 415,000 $719,682 173.42% 745,982 239.59%

EXPENDITURES BY OBJECT INSTITUTIONAL SUPPORT

Medicare/Social Security 325,000 717,399 220.74% 745,044 242.54%

Contractual Services 90,000 2,283 - 938 22.47%

TOTAL INSTITUTIONAL SUPPORT 415,000 $719,682 173.42% 745,982 239.59%


expenditures other sources (uses) - - -


Fund Balance - - -

ELGIN COMMUNITY COLLEGE DISTRICT 509SOCIAL SECURITY AND MEDICARE SUBFUND



Reports 24


Budget Actual to Budget Actual ActualREVENUES BABS Rebates - $13,843 - $53,045 91.22%

TOTAL REVENUES - 13,843 - 53,045 91.22%

EXPENDITURES BY OBJECT Contractual Services 166,555 45,031 - 227,017 66.28%

Capital Outlay 2,100,000 1,335,737 63.61% 673,378 48.23%

TOTAL EXPENDITURES BY OBJECT 2,266,555 1,380,768 60.92% 900,395 51.79%

EXPENDITURES BY FUNCTION Institutional Support 2,266,555 1,380,768 60.92% 900,395 51.79%

TOTAL EXPENDITURES BY FUNCTION 2,266,555 1,380,768 60.92% 900,395 51.79%


expenditures and other sources (uses) (2,266,555) (1,366,924) (847,350)


Fund Balance ($2,266,555) ($129,016) $2,070,986

ELGIN COMMUNITY COLLEGE DISTRICT 509BOND PROCEEDS FUND



Reports 25


Budget Actual to Budget Actual ActualREVENUES Benefit Charges $11,204,653 $9,123,350 81.42% $8,845,900 20.10%

TOTAL REVENUES 11,204,653 9,123,350 81.42% 8,845,900 20.10%

EXPENDITURES BY OBJECT Employee Benefits 11,204,653 7,879,954 70.33% 7,981,373 17.32%





over expenditures - 1,243,396 - 864,527 (41.72)%

OTHER FINANCING SOURCES (USES) Transfers from Other Funds - 3,110,792 - - -


TOTAL OTHER FINANCING SOURCES (USES) - 3,110,792 - - -


over expenditures other sources (uses) - 4,354,188 864,527

Fund Balance at beginning of year - (28,104,725) (25,547,939)

Fund Balance - ($23,750,537) ($24,683,412)

ELGIN COMMUNITY COLLEGE DISTRICT 509INTERNAL SERVICE FUND



Reports 26


Investment Schedule As of June 30, 2020Total


Certificate of Deposit 12/6/2019 7/2/2020 1.520% 249,956.75 247,800.00 Prospect Bank/Edgar County B&TCCertificate of Deposit 10/4/2019 7/3/2020 1.667% 249,674.30 246,600.00 Customers Bank - LOCCertificate of Deposit 1/9/2019 7/9/2020 2.707% 249,606.41 239,900.00 Country BankCertificate of Deposit 1/9/2019 7/9/2020 2.601% 249,665.58 240,300.00 Premier BankCertificate of Deposit 1/9/2019 7/9/2020 2.591% 249,629.61 240,300.00 Newbank NACertificate of Deposit 1/9/2019 7/9/2020 2.591% 249,629.61 240,300.00 Grand BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 State Bank & Trust CompanyCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 Central State BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 First Western Trust BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 FirstBankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 173,393.96 169,719.82 First Western BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 122,834.22 120,231.43 St. Louis BankCertificate of Deposit 7/11/2019 7/9/2020 2.171% 247,248.84 242,009.75 Community Bank of Chesapeake/Tri-CountyCertificate of Deposit 1/11/2019 7/13/2020 2.551% 249,599.54 240,400.00 Mechanics Savings BankCertificate of Deposit 1/11/2019 7/13/2020 2.527% 249,640.58 240,500.00 Third Coast Bank, SSBCertificate of Deposit 7/20/2017 7/16/2020 1.459% 244,425.76 234,202.39 Alliance BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 244,425.76 234,202.39 First, A National Banking AssociationCertificate of Deposit 7/20/2017 7/16/2020 1.459% 244,425.76 234,202.39 BTC BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 149,044.52 142,810.57 City State BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 124,717.78 119,501.33 Amarillo National BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 19,248.20 18,443.12 First Trust and Savings BankCertificate of Deposit 7/20/2017 7/16/2020 1.459% 17,364.07 16,637.81 Signature BankCertificate of Deposit 1/28/2019 7/21/2020 2.521% 518,649.87 500,000.00 Associated Bank, NA- CCertificate of Deposit 1/16/2020 7/24/2020 1.490% 249,923.82 248,000.00 Freeport State BankCertificate of Deposit 2/1/2019 7/31/2020 2.554% 778,685.46 750,000.00 First Internet Bank of IndianaCertificate of Deposit 12/17/2019 8/7/2020 1.511% 249,997.92 247,600.00 American Plus Bank, NACertificate of Deposit 12/17/2019 8/7/2020 1.511% 249,997.72 247,600.00 East Boston Savings BankCertificate of Deposit 1/16/2020 8/7/2020 1.457% 249,919.01 247,900.00 First National Bank/The First, NACertificate of Deposit 1/16/2020 8/7/2020 1.451% 1,516,298.08 1,504,100.00 Western Alliance Bank - CCertificate of Deposit 12/17/2019 8/21/2020 1.500% 3,535,679.04 3,500,000.00 Customers Bank - LOCCertificate of Deposit 9/3/2019 9/3/2020 1.631% 249,910.63 245,900.00 Eastern International BankCertificate of Deposit 9/3/2019 9/3/2020 1.632% 249,922.85 245,900.00 New Omni Bank N.A.Certificate of Deposit 9/3/2019 9/3/2020 1.631% 249,914.20 245,900.00 Veritex Community BankCertificate of Deposit 9/4/2019 9/4/2020 1.651% 249,972.13 245,900.00 Prudential BankCertificate of Deposit 12/17/2019 9/18/2020 1.500% 3,539,703.12 3,500,000.00 Customers Bank - LOCCertificate of Deposit 9/28/2018 9/28/2020 2.701% 249,619.13 236,700.00 KS StateBank/Kansas State Bank of ManhattanCertificate of Deposit 9/28/2018 9/28/2020 2.701% 249,820.53 237,000.00 Community State Bank - OKCertificate of Deposit 9/28/2018 9/28/2020 2.701% 1,687,110.28 1,600,000.00 First Internet Bank of IndianaCertificate of Deposit 1/16/2020 10/2/2020 1.461% 3,283,823.15 3,250,000.00 Western Alliance Bank - CCertificate of Deposit 9/3/2019 10/6/2020 1.631% 6,615,890.37 6,500,000.00 Western Alliance Bank - CCertificate of Deposit 1/16/2020 10/16/2020 1.461% 1,516,451.26 1,500,000.00 Western Alliance Bank - CCertificate of Deposit 1/16/2020 10/16/2020 1.461% 247,283.31 244,600.00 TBK Bank, SSB/The National Bank Certificate of Deposit 4/16/2020 10/16/2020 0.697% 3,010,489.77 3,000,000.00 BMO Harris Bank, NACertificate of Deposit 5/17/2019 11/9/2020 2.538% 249,667.88 240,600.00 SONABankCertificate of Deposit 4/15/2020 11/20/2020 0.761% 249,932.92 248,800.00 Servisfirst BankCertificate of Deposit 4/15/2020 11/20/2020 0.655% 249,977.94 249,000.00 Preferred BankCertificate of Deposit 4/15/2020 11/20/2020 0.549% 249,920.06 249,100.00 Crossfirst BankCertificate of Deposit 4/15/2020 11/20/2020 0.550% 249,922.03 249,100.00 CIBM BankCertificate of Deposit 4/15/2020 11/20/2020 0.743% 249,908.41 248,800.00 Pacific National BankCertificate of Deposit 1/16/2020 12/15/2020 1.451% 1,519,916.47 1,500,000.00 Western Alliance Bank - CCertificate of Deposit 1/17/2020 12/15/2020 1.461% 770,940.80 760,800.00 Western Alliance Bank - CCertificate of Deposit 1/17/2020 12/15/2020 1.461% 249,987.67 246,700.00 Bank of WashingtonCertificate of Deposit 1/17/2020 12/15/2020 1.461% 246,737.36 243,500.00 KS BankCertificate of Deposit 2/12/2020 12/15/2020 1.488% 249,982.11 246,900.00 Texas Capital Bank Certificate of Deposit 6/18/2020 12/15/2020 0.206% 249,954.11 249,700.00 Pacific Western BankCertificate of Deposit 6/24/2019 12/24/2020 2.330% 249,744.30 241,300.00 Cornerstone Bank - York NebraskaCertificate of Deposit 1/8/2019 1/7/2021 2.688% 249,215.78 236,500.00 First Western Federal Savings Bank Certificate of Deposit 1/9/2019 1/11/2021 2.893% 249,179.67 235,500.00 First Bank of OhioCertificate of Deposit 1/24/2019 1/25/2021 2.593% 249,322.12 237,000.00 Community Bank of OelweinCertificate of Deposit 1/28/2019 1/27/2021 2.556% 249,326.40 237,200.00 Associated Bank, NA- (N)Certificate of Deposit 6/22/2020 3/5/2021 0.197% 249,944.24 249,600.00 Royal Business BankCertificate of Deposit 1/16/2020 3/19/2021 1.451% 2,796,789.78 2,750,000.00 Western Alliance Bank - CCertificate of Deposit 1/17/2020 3/19/2021 1.524% 249,877.83 245,500.00 CIBC Bank USA/Private Bank - MICertificate of Deposit 2/12/2020 3/19/2021 1.482% 249,903.67 245,900.00 Pacific Alliance BankCertificate of Deposit 6/7/2019 6/7/2021 2.458% 249,401.34 237,700.00 First Mid-Illinois Bank & TrustCertificate of Deposit 2/12/2020 6/15/2021 1.371% 245,426.74 241,000.00 Vast Bank/Valley National BankCertificate of Deposit 2/13/2020 6/15/2021 1.371% 8,146,652.17 8,000,000.00 BMO Harris Bank, NACertificate of Deposit 2/13/2020 6/15/2021 1.377% 249,917.68 245,400.00 Pacific Enterprise BankCertificate of Deposit 6/20/2019 6/17/2021 2.316% 52,692.60 50,284.75 Citizens Bank of EdmondCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Community Bank of MississippiCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Pacific Premier Bank/Plaza Bank/Bank of Manhattan, NACertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Farmers & Merchants BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Merchants Bank, National AssociationCertificate of Deposit 6/20/2019 6/17/2021 2.300% 245,547.53 234,326.95 First National Community BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 17,915.48 17,096.83 Caldwell Bank & Trust CompanyCertificate of Deposit 6/20/2019 6/17/2021 2.300% 95,557.36 91,190.76 Industrial BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 McCook National BankCertificate of Deposit 6/20/2019 6/17/2021 2.401% 245,547.53 234,326.95 Union Bank & Trust CompanyCertificate of Deposit 6/20/2019 6/17/2021 2.401% 210,770.41 201,139.01 TrailWest BankCertificate of Deposit 6/30/2020 6/30/2021 0.150% 249,973.21 249,600.00 Global BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Jersey Shore State Bank

Reports 27


Investment Schedule As of June 30, 2020Total


Certificate of Deposit 7/11/2019 7/8/2021 2.239% 32,773.67 31,372.80 Beneficial State Bank/OneCalifornia Bank, FSBCertificate of Deposit 7/11/2019 7/8/2021 2.239% 44,277.15 42,384.55 Mutual of Omaha BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 77,767.13 74,443.01 Piedmont BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 105,385.21 100,880.57 First Security BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Commercial State Bank of WagnerCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Central Bank of Kansas CityCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Mid-America BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 247,655.24 237,069.34 Lakeside BankCertificate of Deposit 7/11/2019 7/8/2021 2.239% 68,500.38 65,572.37 Banterra BankCertificate of Deposit 9/3/2019 9/3/2021 1.750% 249,653.57 241,200.00 Financial Federal BankCertificate of Deposit 1/8/2019 1/7/2022 2.701% 248,311.21 229,700.00 First National BankCertificate of Deposit 6/30/2020 6/30/2022 0.157% 249,781.32 249,000.00 Great Midwest BankCertificate of Deposit 6/30/2020 6/30/2022 0.150% 249,947.60 249,200.00 Luana Savings BankTreasurery Bills 9/5/2019 8/31/2020 1.600% 4,500,000.00 4,490,156.25 U.S. Treasury NoteTreasurery Bills 10/1/2018 9/15/2020 2.700% 900,000.00 877,429.69 U.S. Treasury NoteTreasurery Bills 9/6/2019 9/30/2020 1.610% 4,000,000.00 3,990,156.25 U.S. Treasury NoteTreasurery Bills 9/20/2019 9/30/2020 1.740% 9,000,000.00 8,966,601.56 U.S. Treasury NoteTreasurery Bills 1/3/2020 7/1/2020 1.550% 247,000.00 247,120.88 First Republic BankTreasurery Bills 10/11/2019 7/10/2020 1.670% 246,000.00 246,145.38 Safra National BankTreasurery Bills 10/15/2019 7/15/2020 1.640% 246,000.00 246,200.66 DMB Community BankTreasurery Bills 10/16/2019 7/16/2020 1.710% 246,000.00 246,164.10 Sallie Mae Bank/Salt LkeTreasurery Bills 10/16/2019 7/16/2020 1.560% 246,000.00 246,164.28 TCF National BankTreasurery Bills 10/16/2019 7/16/2020 1.710% 246,000.00 246,164.10 Atlantic Union BankTreasurery Bills 10/17/2019 7/17/2020 1.610% 246,000.00 246,164.22 Patriot Bank NA/StamfordTreasurery Bills 10/18/2019 7/17/2020 1.510% 247,000.00 247,164.41 Maple City Savings BankTreasurery Bills 12/19/2019 7/20/2020 1.550% 249,000.00 249,145.23 McFarland State BankTreasurery Bills 12/19/2019 7/20/2020 1.550% 249,000.00 249,145.23 Touchmark National BankTreasurery Bills 10/21/2019 7/21/2020 1.610% 246,000.00 246,164.22 Synovus Bank GATreasurery Bills 12/27/2019 7/27/2020 1.600% 247,000.00 247,142.81 Amerant Bank NATreasurery Bills 10/30/2019 7/30/2020 1.550% 246,000.00 246,182.54 Westchester BankTreasurery Bills 9/10/2019 9/10/2020 1.650% 245,000.00 245,241.67 Cathay BankTreasurery Bills 9/11/2019 9/10/2020 1.650% 245,000.00 245,241.02 Bank of America NATreasurery Bills 12/20/2019 9/21/2020 1.560% 249,000.00 249,168.35 Independence Bank OwensboroTreasurery Bills 9/20/2017 9/28/2020 1.321% 247,000.00 247,000.00 1.9%- Discover Bank DTCTreasurery Bills 10/2/2017 10/9/2020 1.800% 247,000.00 247,358.78 1.85%- Keybank NA DTCTreasurery Bills 10/4/2019 10/14/2020 1.750% 249,000.00 249,127.01 Exchange BankTreasurery Bills 1/22/2020 10/22/2020 1.560% 246,000.00 246,164.28 Bank of the West SF CATreasurery Bills 1/22/2020 10/22/2020 1.550% 212,000.00 212,157.31 Pioneer Bank SSBTreasurery Bills 4/22/2020 10/22/2020 0.700% 248,000.00 248,247.68 Valley Natl BK WayneTreasurery Bills 4/22/2020 10/22/2020 0.600% 248,000.00 248,247.84 Bankunited NATreasurery Bills 1/28/2020 10/28/2020 1.560% 246,000.00 246,164.28 Washington Trst WesterlyTreasurery Bills 4/28/2020 10/28/2020 0.550% 249,000.00 249,248.92 Parkway Bank & Trust Co.Treasurery Bills 1/29/2020 10/29/2020 1.520% 246,000.00 246,146.07 ESSA Bank & Trust PATreasurery Bills 1/29/2020 10/29/2020 1.560% 248,000.00 248,166.40 Provident Bank MATreasurery Bills 4/30/2020 10/30/2020 0.450% 249,000.00 249,187.02 Commerce State BankTreasurery Bills 4/30/2020 10/30/2020 0.600% 248,000.00 248,247.84 Peoples Security Bank & TrustTreasurery Bills 5/31/2019 11/30/2020 2.390% 249,000.00 249,220.51 Triumph BK Memphis TNTreasurery Bills 1/29/2020 12/29/2020 1.500% 249,000.00 249,226.83 Fortune Bank ArnoldTreasurery Bills 1/25/2019 1/25/2021 2.620% 246,000.00 246,381.54 Iberiabank/LATreasurery Bills 1/23/2019 1/25/2021 2.710% 249,000.00 249,194.46 Allegiance Bank TexasTreasurery Bills 2/12/2018 2/12/2021 2.220% 1,000,000.00 1,003,749.14 Federal Farm Credit BankTreasurery Bills 2/21/2020 2/19/2021 1.500% 246,000.00 246,241.71 First Bank of GreenwichTreasurery Bills 2/13/2018 2/22/2021 2.600% 246,000.00 246,000.00 Mongan Stanley Bank, National Association DTCTreasurery Bills 2/26/2020 2/26/2021 1.500% 249,000.00 249,247.66 Marlin Business BankTreasurery Bills 2/28/2020 2/26/2021 1.500% 246,000.00 246,241.71 Meridian BankTreasurery Bills 2/21/2020 3/22/2021 1.570% 249,000.00 249,213.61 Wells Fargo Natl Bank WestTreasurery Bills 4/10/2018 4/5/2021 2.450% 1,000,000.00 1,002,571.57 Federal Farm Credit BankTreasurery Bills 5/28/2019 5/28/2021 2.360% 249,000.00 249,194.65 Stearns Bank NATreasurery Bills 6/12/2019 6/14/2021 2.350% 246,000.00 246,239.89 Flagstar Bank FSBTreasurery Bills 2/20/2020 8/20/2021 1.520% 249,000.00 249,294.97 Claremont Savings BankTreasurery Bills 10/5/2018 10/5/2021 2.660% 249,000.00 249,356.80 UBS Bank USATreasurery Bills 1/17/2019 1/18/2022 2.900% 246,000.00 246,000.00 Morgan Stanley PVT BankTreasurery Bills 1/16/2019 1/18/2022 2.840% 246,000.00 246,422.70 Mercantile Bank of MITreasurery Bills 1/16/2019 1/18/2022 2.900% 246,000.00 246,351.89 Citibank NAMoney Market Funds 6/30/2020 6/30/2020 1.860% 38.33 38.33 LIQ General Fund #10896-101Money Market Funds 6/30/2020 6/30/2020 1.940% 52,623,489.06 52,623,489.06 MAX General Fund #10896-101Money Market Funds 6/30/2020 6/30/2020 2.310% 1,140,443.28 1,140,443.28 MAX Chiller Replacement #10896-215Money Market Funds 6/30/2020 6/30/2020 1.540% 87,988.89 87,988.89 MAX Replace Ext Doors/Upgrade Sec. #10896-216Money Market Funds 6/30/2020 6/30/2020 1.000% 3,522,700.49 3,522,700.49 US Bank - IL Funds (01-00000-125000)Money Market Funds 6/30/2020 6/30/2020 1.800% - - Associated Bank, NA- Savings

1.80% 145,568,213.00$ 144,390,835.97$

*Illinois Funds and CD's are allocated to each fund. A breakout for the other funds can be obtained by request.

Reports 28

Fiscal Year Prior Yr % of2020 Unaudited % Actual 6/30/2019 6/30/2019

Budget Actual Budget Actual Actual REVENUES Property Taxes $37,849,884 $38,243,285 101.04% $36,214,758 100.00% Local Grant and Contracts 615,000 481,334 78.27% 657,822 100.00% Chargeback Revenue (hide) - - - - - Corporate Personal Property Replacement Tax 450,000 677,470 150.55% 554,744 100.00% Illinois Community College Board 5,603,940 5,932,098 105.86% 5,611,370 100.00% SURS Payments (hide) - - - - - Student Tuition and Fees * 24,605,000 25,050,093 101.81% 24,873,283 100.00% Payment Plan and Late Fees 180,000 189,265 105.15% 222,665 100.00% Interest 1,206,000 2,453,046 203.40% 2,417,267 100.00% Miscellaneous External Revenue 187,619 370,753 197.61% 363,661 100.00% Miscellaneous Internal Revenue 1,696 1,645 96.99% 2,985 100.00% TOTAL REVENUES 70,699,139 73,398,989 103.82% 70,918,555 100.00%

EXPENDITURES BY OBJECT Salaries 44,004,781 43,309,195 98.41% 40,744,642 100.00% Employee Benefits 9,280,138 7,296,134 78.62% 7,797,507 100.00% Contractual Services 4,694,182 2,744,735 58.47% 2,609,597 100.00% General Material & Supplies 4,195,480 3,238,292 77.19% 3,143,967 100.00% Professional Development 950,615 474,886 49.96% 516,998 100.00% Fixed Charges 243,977 162,313 66.53% 226,080 100.00% Utilities 1,300 1,501 115.49% 1,441 100.00% Capital Outlay 1,962,085 1,219,181 62.14% 1,339,818 100.00% Other 578,411 229,979 39.76% 375,034 100.00% Waivers/Institutional Scholarships 275,000 239,622 87.14% 228,767 100.00% SURS Expenditures 200,000 208,438 104.22% 196,501 100.00% TOTAL EXPENDITURES BY OBJECT 66,385,969 59,124,276 89.06% 57,180,352 100.00%

EXPENDITURES BY FUNCTION Instruction 31,115,993 30,447,517 97.85% 28,800,429 100.00% Academic Support 9,503,751 8,334,188 87.69% 8,140,583 100.00% Student Services 5,773,737 5,114,144 88.58% 5,019,774 100.00% Public Services 457,170 440,045 96.25% 382,466 100.00% Operation and Maintenance of plants (hide) - - - - - Institutional Support 19,060,317 14,340,323 75.24% 14,411,833 100.00% Institutional Waiver 275,000 239,622 87.14% 228,767 100.00% SURS Expenditures 200,000 208,438 104.22% 196,501 100.00% TOTAL EXPENDITURES BY FUNCTION 66,385,969 59,124,276 89.06% 57,180,352 100.00%

Excess (deficiency) of revenues over expenditures 4,313,170 14,274,713 13,738,203

OTHER FINANCING SOURCES (USES) Transfer to Capital Projects Fund (3,000,000) (10,600,000) - (2,000,000) - Transfer to Internal Service Fund - (3,110,792) - - - Transfer to Auxiliary Fund (104,692) (104,442) 99.76% - - Transfer to Student Life (413,099) (408,807) 98.96% (352,235) 100.00% Transfer to Athletics (795,379) (711,867) 89.50% (710,972) 100.00% Transfer to LLL- Continuing Education - - - (34,957) - TOTAL OTHER FINANCING SOURCES (USES) (4,417,862) (14,935,908) (3,098,164)

Excess (deficiency) of revenues over expenditures and other sources (uses) - (661,196) 10,640,039


Fund Balance Released from Reserved Fund Balance -

Fund Balance - $67,689,605 68,350,801

ELGIN COMMUNITY COLLEGE DISTRICT 509EDUCATION FUND

For the Months Ending June 30, 2020

Treasurer's Report Page 1 20

Reports 29


Budget Actual Budget Actual ActualREVENUESLocal Government Services: Property Taxes $11,590,000 $11,522,882 99.42% $11,104,735 100.00%State Government Services: Other Local Government (Hanover Park) 171,471 (454) (0.26)% 8,009 100.00%

Miscellaneous External Revenue 2,925 4,073 139.25% 3,544 100.00% Miscellaneous Internal Revenue - 7,056 - 7,672 100.00% Miscellaneous Internal Revenue (Security) 15,000 5,967 39.78% 7,972 100.00%TOTAL REVENUES 11,779,396 11,539,524 97.96% 11,131,931 100.00%

EXPENDITURES BY OBJECT

INSTITUTIONAL SUPPORT Salaries 3,969,527 4,021,288 101.30% 3,750,136 100.00% Employee Benefits 881,960 748,863 84.91% 756,124 100.00% Contractual Services 857,615 677,330 78.98% 732,728 100.00%

General Material & Supplies 706,940 616,755 87.24% 546,222 100.00% Professional Development 17,680 3,706 20.96% 3,789 100.00% Fixed Charges 795,100 533,652 67.12% 407,585 100.00% Utilities 2,469,408 2,409,442 97.57% 2,426,442 100.00% Capital Outlay 845,500 552,429 65.34% 130,297 100.00%

Other 10,285 - - - -TOTAL INSTITUTIONAL SUPPORT 10,554,015 9,563,465 90.61% 8,753,323 100.00%

CAMPUS SAFETY AND SECURITY Salaries 623,758 613,692 98.39% 566,777 100.00% Employee Benefits 301,909 272,972 90.42% 260,791 100.00% Contractual Services 19,850 13,999 70.52% 15,420 100.00%

General Material & Supplies 79,993 49,872 62.35% 45,681 100.00% Professional Development 4,800 3,684 76.74% 3,200 100.00% Other 107,300 93,858 - 125,465 100.00%TOTAL CAMPUS SAFETY AND SECURITY 1,137,610 1,048,077 92.13% 1,017,335 100.00%


EXPENDITURES BY FUNCTION Institutional Support 10,554,015 9,563,465 90.61% 8,753,323 100.00% Campus Safety and Security 1,137,610 1,048,077 92.13% 1,017,335 100.00%TOTAL EXPENDITURES BY FUNCTION 11,691,625 10,611,543 90.76% 9,770,657 100.00%

Excess (deficiency) of revenues over expenditures 87,771 927,982 1,361,274 100.00%

OTHER FINANCING SOURCES (USES) Transfer from Other Funds - - - - - Transfer to Other Funds - - - - -TOTAL OTHER FINANCING SOURCES (USES) - - - -

Excess (deficiency) of revenues over expenditures and other sources (uses) 87,771 927,982 1,361,274


Fund Balance $87,771 $16,386,548 $16,819,839

ELGIN COMMUNITY COLLEGE DISTRICT 509OPERATIONS AND MAINTENANCE FUND



Reports 30


Budget Actual Budget Actual ActualREVENUES Building Rental External Revenue $928,191 $726,274 78.25% $988,257 100.00% Comps Building Rental (693,538) (527,590) 76.07% (757,287) 100.00%TOTAL REVENUES 234,653 198,684 84.67% 230,970 100.00%

EXPENDITURES BY OBJECT Salaries 239,785 198,986 82.99% 246,620 100.00% Employee Benefits 54,960 51,560 93.81% 53,303 100.00% Contractual Services 987 130 13.17% 351 100.00% General Material & Supplies 25,292 8,333 32.95% 21,189 100.00% Professional Development 1,400 - - 556 100.00%TOTAL EXPENDITURES BY OBJECT 322,424 258,961 18.60% 322,020 100.00%

EXPENDITURES BY FUNCTION Institutional Support 322,424 258,961 80.32% 322,020 100.00%TOTAL EXPENDITURES BY FUNCTION 322,424 258,961 80.32% 322,020 100.00%

Excess (deficiency) of revenues expenditures and other sources (uses) (87,771) (60,277) (91,049)

OTHER FINANCING SOURCES (USES) Transfer from FACILITY RENTAL Funds - - - - -TOTAL OTHER FINANCING SOURCES (USES) - - -


Fund Balance ($87,771) ($60,277) ($91,049)

ELGIN COMMUNITY COLLEGE DISTRICT 509OPERATIONS & MAINTENANCE FUND- FACILITY RENTAL



Reports 31


Budget Actual to Budget Actual ActualREVENUES BABS Rebates $1,360,302 $690,236 50.74% $1,390,312 100.00% TOTAL REVENUES 1,360,302 690,236 50.74% 1,390,312 100.00%

EXPENDITURES BY OBJECT Contractual Services 522,843 382,797 73.21% 136,925 100.00% Capital Outlay 1,477,157 537,571 36.39% 164,020 100.00% TOTAL EXPENDITURES BY OBJECT 2,000,000 920,368 46.02% 300,945 100.00%

EXPENDITURES BY FUNCTION Institutional Support 2,000,000 920,368 46.02% 300,945 100.00% TOTAL EXPENDITURES BY FUNCTION 2,000,000 920,368 46.02% 300,945 100.00%

Excess (deficiency) of revenues over expenditures (639,698) (230,131) 35.97% 1,089,367 100.00%

OTHER FINANCING SOURCES (USES) Transfers from Other Funds 3,000,000 10,600,000 353.33% 2,000,000 100.00% Transfers to Other Funds - - - - -TOTAL OTHER FINANCING SOURCES (USES) 3,000,000 10,600,000 353.33% 2,000,000 100.00%

Excess (deficiency) of revenues over expenditures and other sources (uses) 2,360,302 10,369,869 3,089,367 100.00%

Fund Balance at beginning of year 21,535,233 18,445,866 100.00%

Fund Balance $2,360,302 $31,905,102 $21,535,233 100.00%

ELGIN COMMUNITY COLLEGE DISTRICT 509CAPITAL PROJECT FUND



Reports 32


Budget Actual to Budget Actual ActualREVENUES Property Taxes $13,009,340 $53,547,896 411.61% $12,178,361 - BABS Rebates 823,814 198,755 24.13% 783,775 100.00% TOTAL REVENUES 13,833,154 53,746,651 388.54% 12,962,137 100.00%

EXPENDITURES BY OBJECT Fixed Charges 13,852,203 53,474,160 386.03% 13,407,059 100.00% TOTAL EXPENDITURES BY OBJECT 13,852,203 53,474,160 386.03% 13,407,059 100.00%

EXPENDITURES BY FUNCTION Institutional Support 13,852,203 53,474,160 386.03% 13,407,059 100.00% TOTAL EXPENDITURES BY FUNCTION 13,852,203 53,474,160 386.03% 13,407,059 100.00%

Excess (deficiency) of revenues over expenditures (19,049) 272,491 (444,922)

OTHER FINANCING SOURCES (USES) Transfers from Other Funds - - - - - Transfers to Other Funds - - - - -TOTAL OTHER FINANCING SOURCES (USES) - - - - -

Excess (deficiency) of revenues over expenditures and other sources (uses) (19,049) 272,491 (444,922)


Fund Balance ($19,049) $4,841,932 $4,574,652

ELGIN COMMUNITY COLLEGE DISTRICT 509BOND AND INTEREST FUND



Reports 33


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue - $77,943 - $180,732 100.00%TOTAL REVENUES - 77,943 - 180,732 100.00%

OPERATING EXPENSES Salaries 60,305 93,547 155.12% 69,528 100.00% Employee Benefits 8,669 12,721 146.74% 5,567 100.00% Contractual Services 56,500 50,990 90.25% 121,167 100.00% General Material & Supplies 5,500 2,337 42.48% 9,269 100.00% Professional Development 1,250 840 67.20% 609 100.00%TOTAL OPERATING EXPENSES 132,224 160,435 121.34% 206,141 100.00%

Excess (deficiency) of revenues over expenditures (132,224) (82,492) 62.39% (25,409) 100.00%

OTHER FINANCING SOURCES (USES) Transfers from Other Funds - - - 25,409 - Transfers to Other Funds 18,276 - - - -TOTAL OTHER FINANCING SOURCES (USES) 18,276 - - 25,409 -

Net Income (Loss) (113,948) (82,492) -

Retained Earnings at beginning of the year - (14,606) (14,606)

Retained Earnings ($113,948) ($97,098) ($14,606)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, CORPORATE TRAINING



Reports 34


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $125,000 $61,618 49.29% $106,531 100.00% Miscellaneous Internal Revenue $75,000 58,404 77.87% 70,651 100.00%TOTAL REVENUES 200,000 120,021 60.01% 177,182 100.00%

OPERATING EXPENSES Salaries 169,995 171,188 100.70% 170,895 100.00% Employee Benefits 42,583 18,461 43.35% 30,065 100.00% Contractual Services 47,400 43,367 91.49% 56,248 100.00% General Material & Supplies 26,450 19,218 72.66% 20,344 100.00% Professional Development 250 - - - - Depreciation - - - - -TOTAL OPERATING EXPENSES 286,678 252,234 87.99% 277,551 100.00%


OTHER FINANCING SOURCES (USES) Transfers from Other Funds 87,178 87,178 100.00% 100,370 100.00%TOTAL OTHER FINANCING SOURCES (USES) 87,178 87,178 100.00% 100,370 -

Net Income (Loss) 500 (45,035) - -


Retained Earnings $500 ($30,429) $19,297

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, CONTINUING ED



Reports 35


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $3,287,363 $2,655,998 80.79% $3,070,822 100.00% Miscellaneous Internal Revenue 60,279 58,745 97.45% 99,436 100.00%TOTAL REVENUES 3,347,642 2,714,743 81.09% 3,170,259 100.00%

OPERATING EXPENSES Salaries 361,202 312,796 86.60% 316,486 100.00% Employee Benefits 71,734 66,426 92.60% 69,764 100.00% Contractual Services 44,028 40,790 92.64% 28,278 100.00% General Material & Supplies 2,648,765 1,939,334 73.22% 2,430,935 100.00% Professional Development 800 175 21.88% 734 100.00% Capital Outlay - - - 2,363 100.00% Other 35,000 15,323 43.78% 22,982 100.00% Depreciation - - - - -TOTAL OPERATING EXPENSES 3,161,529 2,374,844 75.12% 2,871,541 100.00%

Excess (deficiency) of revenues over expenditures 186,113 339,898 298,718 100.00%

OTHER FINANCING SOURCES (USES) Transfers to Other Funds (186,113) (186,113) 100.00% (270,514) 100.00%TOTAL OTHER FINANCING SOURCES (USES) (186,113) (186,113) 100.00% (270,514) 100.00%

Net Income (Loss) - 153,785 28,204

Retained Earnings at beginning of the year - 28,202


ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, BOOKSTORE



Reports 36


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $399,990 $295,815 - $379,371 -TOTAL REVENUES 399,990 295,815 - 379,371 -

OPERATING EXPENSES Salaries 462,478 419,326 90.67% 412,847 100.00% Employee Benefits 94,985 93,919 98.88% 90,986 100.00% Contractual Services 2,630 1,506 57.26% 2,562 100.00% General Material & Supplies 61,340 38,069 62.06% 41,961 100.00% Professional Development 460 560 121.74% 3,565 100.00% Other - - - - -TOTAL OPERATING EXPENSES 621,893 553,380 88.98% 551,921 100.00%

Excess (deficiency) of revenues (221,903) (257,565) 116.07% (172,550) 100.00% over expenditures

OTHER FINANCING SOURCES (USES) Transfers from Other Funds 221,903 221,903 100.00% 179,692 - TOTAL OTHER FINANCING SOURCES (USES) 221,903 221,903 100.00% 179,692 100.00%

Net Income (Loss) - (35,662)


Retained Earnings - ($28,520)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, EARLY CHILDHOOD LAB SCHOOL



Reports 37


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $856,423 $668,366 78.04% $853,845 100.00% Miscellaneous Internal Revenue 149,414 137,706 92.16% 202,849 100.00%TOTAL REVENUES 1,005,837 806,072 80.14% 1,056,694 100.00%

OPERATING EXPENSES Salaries 388,835 370,253 95.22% 365,832 100.00% Employee Benefits 62,790 60,521 96.39% 58,272 100.00% Contractual Services 27,472 24,379 88.74% 24,486 100.00% General Material & Supplies 507,617 378,980 74.66% 487,254 100.00% Professional Development 606 60 9.90% 161 100.00% Capital Outlay 8,000 - - - - Other (100) 64 (64.17)% 395 100.00%TOTAL OPERATING EXPENSES 995,220 834,258 83.83% 936,399 100.00%

Excess (deficiency) of revenues over expenditures 10,617 (28,186) 120,295 100.00%

OTHER FINANCING SOURCES (USES) Transfers to Other Funds - - - - -TOTAL OTHER FINANCING SOURCES (USES) - - - - -

Net Income (Loss) 10,617 (28,186) 120,295



ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, FOOD SERVICES



Reports 38


Budget Actual to Budget Actual Actual OPERATING REVENUES Miscellaneous Revenue $1,043,325 $293,010 28.08% $598,216 100.00% Miscellaneous Internal Revenue 212,125 117,935 55.60% 213,259 100.00% TOTAL REVENUES 1,255,450 410,945 32.73% 811,475 100.00%

OPERATING EXPENSES Salaries 214,176 136,183 63.58% 99,417 100.00% Employee Benefits 19,047 20,124 105.65% 21,257 100.00% Contractual Services 416,517 182,837 43.90% 212,407 100.00% General Material & Supplies 142,160 69,529 48.91% 91,817 100.00% Professional Development 10,600 11,860 111.89% 10,719 100.00% Capital Outlay 447,450 240,713 53.80% 34,934 100.00% Other - - - - - Depreciation - - - 5,649 100.00% Fixed Charges 5,500 912 16.58% 3,305 100.00%TOTAL OPERATING EXPENSES 1,255,450 662,158 52.74% 479,505 100.00%

Excess (deficiency) of revenues over expenditures - (251,213) 331,970 100.00%

OTHER FINANCING SOURCES (USES) Transfers to Other Funds - - - - - Transfers from Other Funds - - - - -


Net Income (Loss) - (251,213) 331,970

Retained Earnings at beginning of the year - 1,656,311 1,324,341

Retained Earnings - $1,405,098 $1,656,311

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, VISUAL AND PERFORMING ARTS CENTER



Reports 39


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $2,000 $2,847 142.35% $2,963 100.00% Miscellaneous Internal Revenue 493,739 331,066 67.05% 413,460 100.00% TOTAL REVENUES 495,739 333,913 67.36% 416,423 100.00%

OPERATING EXPENSES Salaries 205,817 196,860 95.65% 202,488 100.00% Employee Benefits 48,918 48,829 99.82% 47,163 100.00% Contractual Services 816 196 24.02% 30,736 100.00% General Material & Supplies 95,730 75,972 79.36% 75,003 100.00% Professional Development - - - - - Capital Outlay - - - 2,425 100.00% Depreciation - - - 21,602 100.00% Fixed Charges 143,454 108,920 75.93% 114,502 100.00%TOTAL OPERATING EXPENSES 494,735 430,778 87.07% 493,919 100.00%

Excess (deficiency) of revenues over expenditures 1,004 (96,865) (9,647.89)% (77,496) 100.00%

OTHER FINANCING SOURCES (USES) Transfers to Other Funds - - - - - Transfers from Other Funds - - - - - TOTAL OTHER FINANCING SOURCES (USES) - - - - -

Net Income (Loss) 1,004 (96,865) (77,496)



ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, PRODUCTION SERVICES



Reports 40


Budget Actual to Budget Actual Actual OPERATING REVENUES Miscellaneous Revenue - $5,053 - $8,676 100.00% TOTAL REVENUES - 5,053 - 8,676 100.00%

OPERATING EXPENSES Salaries 294,063 304,953 103.70% 282,060 100.00% Employee Benefits 37,871 56,516 149.23% 36,858 100.00% Contractual Services 125 125 100.00% - - General Material & Supplies 60,850 46,507 76.43% 36,911 100.00% Professional Development 20,190 5,760 28.53% 5,082 100.00%TOTAL OPERATING EXPENSES 413,099 413,861 100.18% 360,911 100.00%


OTHER FINANCING SOURCES (USES) Transfers from Other Funds 413,099 408,807 98.96% 352,235 100.00% TOTAL OTHER FINANCING SOURCES (USES) 413,099 408,807 98.96% 352,235 100.00%




ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, STUDENT LIFE



Reports 41


Budget Actual to Budget Actual ActualOPERATING REVENUES Miscellaneous Revenue $2,020 $950 47.03% $3,850 100.00%TOTAL REVENUES 2,020 950 47.03% 3,850 100.00%

OPERATING EXPENSES Salaries 437,537 455,615 104.13% 450,007 100.00% Employee Benefits 62,462 73,227 117.23% 75,620 100.00% Contractual Services 76,500 48,418 63.29% 51,704 100.00% General Material & Supplies 113,750 78,908 69.37% 71,852 100.00% Professional Development 71,300 38,250 53.65% 53,824 100.00% Fixed Charges 35,850 18,398 51.32% 9,433 100.00% Depreciation Charges - - - 2,383 100.00%TOTAL OPERATING EXPENSES 797,399 712,817 89.79% 714,822 100.00%


OTHER FINANCING SOURCES (USES) Transfers from Other Funds 795,379 711,867 89.50% 710,972 100.00%TOTAL OTHER FINANCING SOURCES (USES) 795,379 711,867 89.50% 710,972 100.00%


Retained Earnings at beginning of the year - (2,683) (2,664)

Retained Earnings - ($2,683) ($2,664)

ELGIN COMMUNITY COLLEGE DISTRICT 509AUXILIARY SERVICES FUND, INTERCOLLEGIATE ATHLETICS



Reports 42


Budget Actual to Budget Actual ActualREVENUES Interest $45,000 $96,974 215.50% $66,012 100.00%TOTAL REVENUES 45,000 96,974 215.50% 66,012 100.00%

EXPENDITURES BY OBJECT General Material & Supplies - - - - -

Professional Development - - - - -TOTAL EXPENDITURES BY OBJECT - - - - -

EXPENDITURES BY FUNCTION Institutional Support - - - - -TOTAL EXPENDITURES BY FUNCTION - - - - -

Excess (deficiency) of revenues over expenditures and other sources (uses) 45,000 96,974 66,012


Fund Balance $45,000 $4,639,387 $4,542,413

ELGIN COMMUNITY COLLEGE DISTRICT 509WORKING CASH



Reports 43


Budget Actual to Budget Actual ActualREVENUES Property Taxes $127,500 $117,952 92.51% $129,706 100.00% TOTAL REVENUES 127,500 117,952 92.51% 129,706 100.00%

EXPENDITURES BY OBJECT Salaries 41,558 23,643 56.89% 24,619 100.00% Contractual Services 85,942 85,861 99.91% 71,385 100.00% General Material & Supplies - - - - - Professional Development - - - - - TOTAL EXPENDITURES BY OBJECT 127,500 109,504 85.89% 96,004 100.00%

EXPENDITURES BY FUNCTION Institutional Support 127,500 109,504 85.89% 96,004 100.00% TOTAL EXPENDITURES BY FUNCTION 127,500 109,504 85.89% 96,004 100.00%

Excess (deficiency) of revenues over expenditures and other sources (uses) - 8,448 33,702

Fund Balance at beginning of year - 169,566 135,926

Fund Balance - $178,014 $169,627

ELGIN COMMUNITY COLLEGE DISTRICT 509AUDIT FUND



Reports 44


Budget Actual to Budget Actual ActualREVENUES Local Government Services: Property Taxes $772,500 $449,471 58.18% $1,818,507 100.00% Miscellaneous External Revenue - $6,957 - - - TOTAL REVENUES 772,500 456,428 59.08% $1,818,507 100.00%

EXPENDITURES BY OBJECTINSTITUTIONAL SUPPORT Contractual Services 240,000 17,205 7.17% 321,897 100.00%

Fixed Charges 800,000 802,690 100.34% 716,749 100.00%TOTAL INSTITUTIONAL SUPPORT 1,040,000 819,894 78.84% 1,038,646 100.00%

CAMPUS SAFETY AND SECURITY Salaries 609,710 613,107 100.56% 566,840 100.00% Contractual Services - - - - -TOTAL CAMPUS SAFETY & SECURITY 609,710 613,107 100.56% 566,840 100.00%


EXPENDITURES BY FUNCTION Institutional Support 1,040,000 819,894 79.54% 1,038,646 100.00% Campus Safety and Security 609,710 613,107 100.56% 566,840 100.00%TOTAL EXPENDITURES BY FUNCTION 1,649,710 1,433,002 87.31% 1,605,486 100.00%

Excess (deficiency) of revenues over expenditures other sources (uses) (877,210) (976,573) 213,021

Fund Balance Released from Reserved Fund Balance (787,210) - - - -


Fund Balance ($877,210) $4,343,313 $4,691,808

ELGIN COMMUNITY COLLEGE DISTRICT 509LIABILITY, PROTECTION & SETTLEMENT SUBFUND



Reports 45


Budget Actual to Budget Actual ActualREVENUES Property Taxes $415,000 $724,700 174.63% $311,359 100.00%TOTAL REVENUES 415,000 $724,700 174.63% 311,359 100.00%

EXPENDITURES BY OBJECT INSTITUTIONAL SUPPORT Medicare/Social Security 325,000 717,399 220.74% 307,183 100.00% Contractual Services 90,000 7,302 - 4,176 100.00%TOTAL INSTITUTIONAL SUPPORT 415,000 $724,700 174.63% 311,359 100.00%

Excess (deficiency) of revenues over expenditures other sources (uses) - - -

Fund Balance at beginning of year -

Fund Balance - - -

ELGIN COMMUNITY COLLEGE DISTRICT 509SOCIAL SECURITY AND MEDICARE SUBFUND



Reports 46


Budget Actual to Budget Actual ActualREVENUES BABS Rebates - $13,845 - $58,153 100.00%TOTAL REVENUES - 13,845 - 58,153 100.00%

EXPENDITURES BY OBJECT Contractual Services 166,555 45,031 - 342,514 100.00% Capital Outlay 2,100,000 1,206,722 57.46% 1,396,065 100.00%TOTAL EXPENDITURES BY OBJECT 2,266,555 1,251,753 55.23% 1,738,579 100.00%

EXPENDITURES BY FUNCTION Institutional Support 2,266,555 1,251,753 55.23% 1,738,579 100.00%TOTAL EXPENDITURES BY FUNCTION 2,266,555 1,251,753 55.23% 1,738,579 100.00%

Excess (deficiency) of revenues over expenditures and other sources (uses) (2,266,555) (1,237,908) (1,680,427)


Fund Balance ($2,266,555) - $1,237,908

ELGIN COMMUNITY COLLEGE DISTRICT 509BOND PROCEEDS FUND




Budget Actual to Budget Actual ActualREVENUES Benefit Charges $11,204,653 $9,900,184 88.36% $44,003,280 100.00% TOTAL REVENUES 11,204,653 9,900,184 88.36% 44,003,280 100.00%

EXPENDITURES BY OBJECT Employee Benefits 11,204,653 9,167,073 81.81% 46,075,428 100.00% TOTAL EXPENDITURES BY OBJECT 11,204,653 9,167,073 81.81% 46,075,428 100.00%

EXPENDITURES BY FUNCTION Institutional Support 11,204,653 9,167,073 81.81% 46,075,428 100.00% TOTAL EXPENDITURES BY FUNCTION 11,204,653 9,167,073 81.81% 46,075,428 100.00%

Excess (deficiency) of revenues over expenditures - 733,111 - (2,072,149) 100.00%

OTHER FINANCING SOURCES (USES) Transfers from Other Funds - 3,110,792 - - - Transfers to Other Funds - - - - -TOTAL OTHER FINANCING SOURCES (USES) - 3,110,792 - - -

Excess (deficiency) of revenues over expenditures other sources (uses) - 3,843,903 (2,072,149)

Fund Balance at beginning of year - (30,438,624) (28,244,160)

Fund Balance - ($26,594,721) ($30,316,309)

ELGIN COMMUNITY COLLEGE DISTRICT 509INTERNAL SERVICE FUND



Reports 47


STUDENT ACTIVITIES REPORT

Student Life Mission We promote student learning and success by providing co-curricular programs, student

leadership opportunities, and an overall campus climate in which students can thrive. This mission is carried out and through the following categories: New Student Orientation, Education

Culture. Leadership, Service/Volunteering, Entertainment, Stress Release, and Civic/Governance.

June/July 2020

May 28-June 19: Grad Cap Decorating Contest This past spring, the Office of Student Life organized a Grad Cap Decorating Contest in which spring/summer 2020 graduates were eligible to participate. Participants were asked to send a picture of their decorated cap showing off their personality to Student Life’s email ([email protected]) by June 19th. We received a total of 11 creative and meaningful cap submissions. Prizes were given to our first and second place winners. 1st Place: Adela Tapia for her Golden Girls Cap - received a $100 Visa Gift Card. 2nd Place: Jennifer Parnum for her Frozen Cap - received a $50 Visa Gift Card.

June 19: Student Life Virtual Leadership Banquet The Student Life Leadership Banquet is held annually by the Office of Student Life to recognize all of the student clubs and organizations for their individual and group achievements. Due to the ongoing COVID19 pandemic, the banquet was held virtually via Zoom and featured various celebrity cameo announcers to announce the award winners. The winners for the awards are as follows:

Programming Award • Black Student Achievers – Tunnel of Oppression• College Programming Board – Psychic Fair• Organization of Latin American Students – Miss Latinoamérica Pageant• Performing Arts Club – Monster Mash• Phi Theta Kappa – Cards & Cookies• Students Who Are Not Silent – Trans Day of Remembrance Vigil

Virtual Programming Award • ADAPT – Fun & Games• College Programming Board – Virtual Comedy Night• Gamers United – End of Semester Quarantine Party• Organization of Latin American Students – Virtual Founders Week• Performing Arts Club – Cyber Spartan Mic Night

Reports 48

Purpose Award • ADAPT – Getting to Know People with Disabilities and Learning about Accessibility• College Programming Board – Stress Free Zone• Organization of Latin American Students – Nosotros Contamos

Campus Engagement Award • Phi Theta Kappa – Wellness & Empowerment Summit• We The People – What’s On My Ballot?

Creative Marketing Award • Organization of Latin American Students – Miss Latinoamérica Pageant

Innovation Award • We The People – So You Think You Can MEME?

Rising Star Award • Aaron Madrid, College Programming Board• Alex Maurer, Phi Theta Kappa• Chelsea Armenta, United Students of All Cultures• Chrizaline La Penia, Asian Filipino Club• Emile-Margaret Spangler, Performing Arts Club• Erica Briones, Associated Nursing Students• Ethan Dulaca, Anime Club• Hasan Hadzisalihovic, TRIUMPH• Kaydon Donald, TRIUMPH• Mikaela Graver, ADAPT• Rachel Miller, Spartan Christian Fellowship• Sandra Djou, Student Government• Taylor Vitacco, Black Student Achievers

Leadership Award • Abigail Swick, Student Trustee• Adam Pillari, Engineering Tech Club• Alex Guerrero, Organization of Latin American Students• Angel Ocampo, College Programming Board• Arij Akram, Phi Theta Kappa• Danielle Lauritzen, Student Government• Deleana Esquibias, College Programming Board• Emmily Gonzalez, We The People• Jocelynne Escontrias, Educators Rising• Lauren Landwehr, Spartan Christian Fellowship• Melissa Mucci, Phi Theta Kappa• Robert Phelan, Gamers United• Sophia Spizzirri, ADAPT

Reports 49

Distinguished President Award • Isabella Hernandez, Phi Theta Kappa• Jordan Williams, Associated Nursing Students• Kennard Redmond Jr. , Black Student Achievers• Kori Stoll, ADAPT• Kristen Rose, Gamers United• Natalee Riggins, Spartan Christian Fellowship• Pedro Aranda, Organization of Latin American Students• Salvatore Spena, Engineering Tech Club• Sam Perez, Military Branches United

Advisor of the Year • Deborah Hackbarth, Educators Rising

Friend of Student Life Award • Elissa Kojzarek, Marketing Communications Specialist• Roberto Negron, Custodial Services Manager

Reports 50

Elgin Community College Board Action No. 001-A-21 District 509 August 11, 2020

ACCEPTANCE OF WRITTEN COLLEGE REPORTS

Recommendation

The administration recommends that the Board of Trustees accepts the following written college reports, which are attached:

A. Personnel (June, July) B. Treasurer (May, June) C. Student (June, July)

The administration recommends that the Board of Trustees accepts the following written college reports/procedures, which were presented under separate cover:

D. Institutional Advancement and ECC Foundation (June, July) E. Community Engagement and Legislative Affairs (June, July) F. College and Career Student Success (July) G. Grant Monitoring Report (as of June 30, 2020) H. Vendor Report (Fiscal Year 2020)

______________________________ Dr. David Sam, President

Background

At each regular board meeting, various departmental and liaison reports and materials are submitted to the board for their information and acceptance. That information includes, but is not limited to, financial data, grants data, personnel data, marketing and community activities, student activities, institutional advancement data/Foundation news, and police department statistics.


Actions 1


PURCHASE OF REAL PROPERTY 600 S. MCLEAN BOULEVARD, ELGIN, IL

FOR USE BY COMMUNITY COLLEGE DISTRICT NO. 509

Recommendation

The administration recommends that the Board of Trustees authorizes the administration to purchase the land and building located at 600 S. McLean Boulevard, Elgin, Illinois to be used for College purposes in the amount of $937,500, plus reasonable and customary closing expenses.

_____________________________ Dr. David Sam, President

Background

In the College’s 2006 Strategic Campus Master Plan and in the 2020 Master Facilities Plan, it is stated that it is the College’s intent to consider purchasing any properties adjacent to the campus for College operations when available. 600 S. McLean Boulevard in Elgin, Illinois is a 4,700 square feet building on a 2.3 acre lot on the southeast corner of the campus at the College’s entry off a McLean Boulevard.

In order to accommodate future enrollment and the needs of the community, the College plans to include this land and building in future capital projects as identified in the recently completed Master Plan. With the close access to main campus, students attending any classes from this area of campus will be able to utilize numerous student services available on campus and readily gain access to all College facilities.

Funding Source: Education Fund

Staff Contact: Dr. Kimberly Wagner, Vice President, Business and Finance, 847-214-7728

Actions 2


MINUTES OF REGULAR BOARD MEETING JUNE 9, 2020

Recommendation

The administration recommends that the Board of Trustees approves the minutes of the regular board meeting held June 9, 2020.

____________________________ Dr. David Sam, President

Background

This recommendation is provided in accordance with Board Policy GP 8.1 and 5 ILCS 120/2.06: (from Ch. 102, par. 42.06)

Sec. 2.06 (a) All public bodies shall keep written minutes of all their meetings, whether open or closed . . . .

(b) A public body shall approve the minutes of its open meeting within 30 days after that meeting or at the public body's second subsequent regular meeting, whichever is later. The minutes of meetings open to the public shall be available for public inspection within 10 days after the approval of such minutes by the public body. Beginning July 1, 2006, at the time it complies with the other requirements of this subsection, a public body that has a website that the full-time staff of the public body maintains shall post the minutes of a regular meeting of its governing body open to the public on the public body's website within 10 days after the approval of the minutes by the public body. Beginning July 1, 2006, any minutes of meetings open to the public posted on the public body's website shall remain posted on the website for at least 60 days after their initial posting.


Actions 3

ELGIN COMMUNITY COLLEGE BOARD OF TRUSTEES DISTRICT 509 AUGUST 11, 2020

MINUTES OF REGULAR BOARD MEETINGJUNE 9, 2020

The Board of Trustees of Community College District 509, Counties of Kane, Cook, DuPage, McHenry and DeKalb, State of Illinois, convened a regular meeting Tuesday, June 9, 2020. The meeting was conducted virtually, as authorized by Executive Orders 2020-07 and 2020-18.

1. Call to Order and Roll CallChair Redmer called the regular meeting to order at 5:30 p.m., indicated that a quorum waspresent, and asked the recorder to call roll.

Trustees present: Dr. Redmer, Mr. Meyer, Mr. Duffy, Dr. McCreary, Mr. Nowak, Dr. Ollayosand student trustee, Ms. Vitacco

Trustees absent: Ms. Rakow acknowledged present at 5:32 p.m.

ECC staff and others present: Dr. Sam, President; Dr. Heinrich, VP Teaching, Learning and Student

Development, Dr. Wagner, VP Business & Finance, Dr. Garber, VP Planning, Institutional Effectiveness and Technology, General Counsel, Mr. Vazquez, Mr. Regan, Attorney and Ms. Kerruish, recorder.

2. Recess to Closed SessionThe chair asked for a motion to recess to closed session under the following exceptions to theIllinois Open Meetings Act:A. To discuss minutes of meetings lawfully closed under this Act…B. To consider the appointment, employment, compensation, discipline, performance, or

dismissal of specific employees of the college… C. To discuss litigation, when an action…has been filed…or when the public body finds that

an action is probable or imminent… D. To consider collective negotiation matters…for one or more classes of employees…E. To consider the purchase or lease of real property…whether a particular parcel should be

acquired... all pursuant to Chapter 5 of the Illinois Compiled Statutes Sections 120/2 (c) (21, 1, 11, 2 and 5respectively).

Motion: Trustee McCreary moved to recess to closed session.Second: Trustee Ollayos seconded the motion.Roll-Call Vote: Ayes, 7; nays, 0; student trustee, aye; motion carried at 5:33 p.m.

3. Reconvene Open SessionThe closed-session concluded at 6:31p.m. The board reconvened in open session at 6:33p.m.

Actions 4


MINUTES OF REGULAR MEETING OF JUNE 9, 2020

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4. Preliminary MattersFollowing the Pledge of Allegiance led by Trustee Ollayos, the Board Purpose was read byTrustee Rakow. Chair Redmer asked Ms. Kerruish to call the roll.

Roll CallTrustees present: Dr. Redmer, Ms. Rakow, Mr. Meyer, Mr. Duffy, Dr. McCreary, Mr.

Nowak, Dr. Ollayos and student trustee, Ms. Vitacco

Trustees absent: None.

ECC staff and others present: Dr. Sam, President; Dr. Heinrich, VP Teaching, Learning and Student

Development, Dr. Wagner, VP Business & Finance, Dr. Garber, VP, Planning, Institutional Effectiveness and Technology; ECC staff members and visitors

5. President’s Report• Dr. Sam recognized ECCFA and SSECCA leadership present.• Dr. Sam mentioned that the honors program had a very successful online ceremony.• ECC students coordinated a peaceful march on June 4 to express their first amendment

rights. The march began at the College and ended at the Elgin police department.• The College will soon be launching an online contact tracing certificate course.• Welding students enrolled in spring courses returned to campus recently, and classes are

almost completed. Progress is being made toward finalizing the spring semester, andover 700 students will complete the semester within the next week.

• A video highlighting/congratulating ECC’s spring graduates was shown.• Dr. Sam provided a video presentation and statement on racism, in light of the events

which have occurred throughout the country over the past several weeks.

Following Dr. Sam’s presentation, Chair Redmer read an open letter to the 509 Community, on behalf of the Board. (A copy of this letter is attached.)

6. Audience Wishing to Address the BoardThere was one audience member wishing to address the board:Ms. Kim Tarver, ECCFA, read a statement regarding racism.Mr. Ryan Kerr, ECC faculty member, submitted a statement regarding racism to the Board,which was read by Ms. Kerruish.

7. Board Action No. 189-A-20, Acceptance of College ReportsA. Personnel (May)B. Treasurer (April)C. Student (May)

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College Reports Under Separate Cover D. Institutional Advancement and ECC Foundation (May) E. Community Engagement and Legislative Affairs (May) F. Marketing and Communications (quarterly) G. Student Success (quarterly)

Chair Redmer confirmed receipt, either attached or under separate cover, of the afore mentioned written reports.

Motion: Trustee Ollayos moved to accept the college reports. Second: Trustee Nowak seconded the motion. Roll-Call Vote: Aye, 7; Redmer, Rakow, Duffy, Meyer, McCreary, Nowak, Ollayos; nay,

0; student trustee Vitacco, aye; motion carried

8. Consent AgendaThe following item was removed from the Consent Agenda, tabled for future consideration:I. Board Action No. 198-A-20, Implementation of Korn Ferry Compensation Study Results and Recommendations Trustee Meyer requested the following items be removed from the Consent Agenda for

individual consideration: G. Board Action No. 196-A-20, Hanover Square Shopping Center Lease J. Board Action No. 199-A-20, Fiscal Year 2021 Salary Adjustment and Insurance

Contribution Rate for Administrative Employees

Chair Redmer read the following consent agenda items: A. Board Action No. 190-A-20, Minutes of the Regular Meeting of May 12, 2020 B. Board Action No. 191-A-20, Minutes of Closed Session at Regular Board Meeting of

May 12, 2020 C. Board Action No. 192-A-20, Destruction of Audiotapes of Closed Session of

October 9, 2018 D. Board Action No. 193-F-20, Ratification of Report of Expenses E. Board Action No. 194-F-20, Transfer to Internal Service Fund F. Board Action No. 195-A-20, Intergovernmental Agreement Between Community

College District No. 509, Community College District No. 512, Chicago Cook Workforce Partnership and the Village of Hanover Park

H. Board Action No. 197-B-20, Authorization for Electrical and Natural Gas Utilities K. Board Action No. 200-A-20, Release of Select Closed Session Minutes of Board

Meetings of July 2001 through December 2019 L. Purchases

1. Board Action No. 201-M-20, Advertising Services, authorizes the administration tocontract for advertising services from Effectv (Comcast) (Boston, MA) in the amountof $54,852.

2. Board Action No. 202-T-20, Audio/Visual (A/V) Design, authorizes theadministration to contract for audio/visual design consulting services with Threshold(Chicago, IL), in the amount of $47,000.

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3. Board Action No. 203-M-20, Proofing/Project Management System, authorizesthe administration to contract for one year for a proofing/project management systemfrom Workgroups DaVinci (Des Moines, IA) in the amount not to exceed $25,074.

4. Board Action No. 204-M-20, Spring/Summer Impact Magazine, authorizes theadministration to purchase print services of the Spring/Summer Impact Magazinefrom Cardinal Colorgroup (Itasca, IL), the lowest responsive bidder, in an amount notto exceed $29,500.

M. Personnel 1. Board Action No. 205-P-20, New Hire, IMT/CIM Instructor, Mr. Alejandro

Murillo 2. Board Action No. 206-P-20, New Hire, Instructor of Mathematics, Mr.

Christopher Purdy

Motion: Trustee Nowak moved to approve the consent agenda as presented.

Second: Trustee Rakow seconded the motion. Roll-Call Vote: Aye, 7; Redmer, Rakow, Duffy, Meyer, McCreary, Nowak,

Ollayos; Nay, 0; student trustee Vitacco, aye; motion carried

Other G. Board Action No. 196-A-20, Hanover Square Shopping Center Lease

Motion: Trustee Duffy moved to approve the agenda item as presented. Second: Trustee Nowak seconded the motion. Trustee Meyer stated he opposes this action, as it is possible the lease amount may

increase after the first year, and the increase would be covered through (grant-funded) taxpayer dollars.

Roll-Call Vote: Aye, 5; Redmer, Rakow, Duffy, McCreary, Ollayos; Nay, 2; Meyer, Nowak; student trustee Vitacco, aye; motion carried

J. Board Action No. 199-A-20, Fiscal Year 2021 Salary Adjustment and Insurance Contribution Rate for Administrative Employees

Motion: Trustee Duffy moved to approve the agenda item as presented. Second: Trustee McCreary seconded the motion. Trustee Meyer expressed his appreciation for the extra efforts put forth by all employees during this challenging time; however, due to the current status of the economy and uncertainty of enrollment projections, he does not think it is appropriate to approve a pay increase at this time. He believes it would be more appropriate to wait until fall to revisit this action,when we will have a better idea of enrollment. A discussion followed.

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Motion: Trustee Ollayos moved to postpone consideration of the agenda item as presented, to the August meeting.

Second: Trustee Meyer seconded the motion.

Roll-Call Vote: Aye, 3; Meyer, Nowak, Ollayos; Nay, 4; Duffy, McCreary, Rakow, Redmer; student trustee Vitacco, aye; motion failed.

Motion: Trustee Meyer moved to amend the agenda item to approve the increase in salaries of up to $80,000 in base.

Second: Trustee Nowak seconded the motion.

Roll-Call Vote: Aye, 3; Nowak, Ollayos, Meyer; Nay, 4; McCreary, Redmer, Rakow, Duffy; student trustee Vitacco, aye; motion failed.

Roll-Call Vote: (Agenda item as presented on Consent Agenda) Aye, 4; Redmer, Rakow, Duffy, McCreary; Nay, 2; Meyer, Nowak; Abstain, 1; Ollayos; student trustee Vitacco, aye; motion carried.

9. Other Possible Action Subsequent to Discussion in Closed SessionNo action was taken.

10. Old BusinessTrustee Ollayos highlighted the ICCTA Board of Representatives virtual meeting held onJune 6, at which officers were elected for 2021. Also, Trustees Ollayos and Duffy wererecognized for their participation in education programs. ICCTA meetings and banquet aretentatively scheduled to be held September 11 and 12 in Springfield.

11. New BusinessThere was no new business reported. Trustee Ollayos requested that a report on theCollege’s involvement with voter registration be provided at the next meeting.It was noted that Caterpillar is opening a new center in East Dundee, which ECC may benefitfrom a connection.

Adjournment

Motion: Trustee Meyer moved to adjourn the meeting. Second: Trustee Nowak seconded the motion. Roll Call Vote: Aye, 7; Redmer, Rakow, Meyer, Duffy, McCreary, Nowak, Ollayos; nay,

0; student trustee Vitacco; aye; meeting adjourned at 7:59 p.m.

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__________________________________ ___________________________________ Jeffrey A Meyer, JD, Board Secretary Diane Kerruish, Board Recorder

Actions 9

Message from Elgin Community College Board of Trustees

June 9, 2020

Open Letter to the 509 Community,

On behalf of the members of the Elgin Community College Board of Trustees, I wish to express our endorsement of President, Dr. David Sam’s message of June 4, 2020, sent to students and employees imploring all peoples to support the rights of others and to take a stand on equity and fairness.

We the members of the board wholly stand behind and exercise our “Shared Values”, namely Equity, Diversity, Accountability and Ethical Practices. We support all our students regardless of race, culture, ethnicity, religion, sexual orientation or personal ideals.

Let us emphasize, that black lives matter, the success of our black students matters! Being a majority, minority college, ECC has a history of supporting, encouraging and celebrating students of color. This is very evident at graduation, where hundreds of minority students cross the stage. The board is committed to the causes and initiatives that help our students of color reach their dreams and potential.

Before closing, it is important to state that the college police force has done an admirable job of keeping our students and employees safe. Recently, the college police assisted the student organized walk for equality that began at ECC and ended at the Elgin Police station. The walk was peaceful, civil, and well organized with the oversight and assistance of our ECC police force.

The Board of Trustees is proud of our college President and his constant support of the rights and freedoms of all our students. At this time, we are especially proud of the stance he has taken to openly condemn acts of violence, hatred and racism.

Donna Redmer, EdD

Chair, Elgin Community College Board of trustees

Actions 9a


MINUTES OF CLOSED SESSION AT REGULAR BOARD MEETING JUNE 9, 2020

Recommendation

The administration recommends that the Board of Trustees approves the minutes of the closed session of the regular board meeting held June 9, 2020.


Background

This recommendation is provided in accordance with Board Policy GP 8.1 and 5 ILCS 120/2.06 (a, f):


Sec. 2.06 (f) Minutes of meetings closed to the public shall be available only after the public body determines that it is no longer necessary to protect the public interest or the privacy of an individual by keeping them confidential.


Actions 10

Elgin Community College Board Action No. 005-A-21 District 509 June 11, 2020

MINUTES OF SPECIAL BOARD MEETING JUNE 30, 2020

Recommendation

The administration recommends that the Board of Trustees approves the minutes of the special board meeting held June 30, 2020.


Background

This recommendation is provided in accordance with Board Policy GP 8.1 and 5 ILCS 120/2.06: (from Ch. 102, par. 42.06)


(b) A public body shall approve the minutes of its open meeting within 30 days after that meeting or at the public body's second subsequent regular meeting, whichever is later. The minutes of meetings open to the public shall be available for public inspection within 10 days after the approval of such minutes by the public body. Beginning July 1, 2006, at the time it complies with the other requirements of this subsection, a public body that has a website that the full-time staff of the public body maintains shall post the minutes of a regular meeting of its governing body open to the public on the public body's website within 10 days after the approval of the minutes by the public body. Beginning July 1, 2006, any minutes of meetings open to the public posted on the public body's website shall remain posted on the website for at least 60 days after their initial posting.


Actions 11


MINUTES OF SPECIAL BOARD MEETINGJUNE 30, 2020

The Board of Trustees of Community College District 509, Counties of Kane, Cook, DuPage, McHenry and DeKalb, State of Illinois, convened a special meeting Tuesday, June 30, 2020. The meeting was conducted in-person for board members and virtual participation by the public in accordance with the Disaster Proclamation, Executive Orders and Phase 4 of the Re-Opening Plan.

1. Call to Order and Roll CallChair Redmer called the regular meeting to order at 6:30 p.m., indicated that a quorum waspresent and provided the following:On June 26, 2020, Governor J. B. Pritzger extended by 30 days, until July 26, the disasterProclamation relating to COVID-19.When preparing for this meeting, the disaster proclamation was scheduled to expire June 26,2020. On June 12, 2020, the Governor signed Public Act 101-0640 into law. This new law amends the Open Meetings Act to authorize public bodies to meet remotely without the otherwise required quorum present at the meeting place.

1. This authorization is only effective when the Governor has issued a disasterdeclaration that covers the jurisdiction of the public body.

2. The head of the public body must make a determination that an in-person meeting isnot practical or prudent due to disaster. Our agenda states that there is a virtualcomponent to this meeting as we adhere to the restrictions of the Phase 4 RecoveryPlan.

3. Roll Call will determine whether a trustee is attending in-person or virtually andconfirm that all are able to hear each other during the meeting.

4. Members of the public are welcome to attend in-person or virtually.5. One member of the public body of the chief administrative officer or the chief legal

officers must be present at the meeting place. Dr. Sam and Mr. Vazquez are present.6. All votes must be by roll-call.7. Notification has been provided in accordance with the Open Meetings Act.8. Both Open and Closed sessions of a virtual meeting of the public body must be

recorded.Ms. Kerruish called the roll.

Trustees present: Dr. Redmer, Ms. Rakow, Mr. Meyer, Mr. Duffy, Dr. McCreary, Mr. Nowak, Dr. Ollayos

Trustees absent: Ms. Vitacco, student trustee was absent.

ECC staff and others present: Dr. Sam, President; Dr. Wagner, VP Business & Finance, Dr. Garber, VP

Planning, Institutional Effectiveness and Technology, General Counsel, Mr. Vazquez and Ms. Kerruish, recorder.

Actions 12


MINUTES OF SPECIAL MEETING OF JUNE 30, 2020

Page 2 of 5

2. Consideration of and Possible Actions on Any Requests for Electronic Participation inMeetingThis was not considered as all trustees were physically present with the exception of thestudent trustee, Ms. Vitacco, who was absent and unable to participate.

3. Preliminary MattersFollowing the Pledge of Allegiance led by Trustee Nowak, the Board Purpose was read byTrustee Duffy.

4. President’s Report• Dr. Sam recognized ECCFA and SSECCA leadership present• Dr. Sam offered his thanks to all for the messages received following his father’s passing.• Enrollment is down compared to last summer by 1,300 students.• Student Life held a virtual leadership program June 19. Former student trustee Swick

was recognized for leadership and current student trustee Vitacco was recognized as arising star.

• Dr. Sam highlighted the All College meetings held on June 29 and 30, commending thestaff who have done an outstanding job throughout the current situation.

• Faculty continues to adjust to the new mode of instruction. The training to be providedwill be helpful, however, students thrive best in a face-to-face format.

5. Audience Wishing to Address the BoardThere were no members of the audience wishing to address the Board.

6. Public Hearing on Fiscal Year 2021 BudgetChair Redmer opened the public hearing at 6:45 p.m. She asked three times if there wasanyone present who wished to address the board of trustees regarding the budget. Therewas no one wishing to address the board and the public hearing was closed at 6:55 p.m.At this time it was determined that there were technical difficulties with remote access thatneeded to be resolved.

Motion: Trustee Meyer moved to recess for 5 minutes. Second: Trustee Duffy seconded the motion. Roll-Call Vote: Aye, 7; Redmer, Rakow, Duffy, Meyer, McCreary, Nowak, Ollayos; nay,

0; motion carried The board recessed at 7:01 p.m. and reconvened at 7:07 p.m. Chair Redmer inquired again if there was anyone wishing to address the board regarding the FY21 Budget. Hearing no one wishing to comment, she asked for a motion to approve the budget.

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7. Board Action No. 207-F-20, Resolution to Adopt Fiscal Year 2021 Budget

Motion: Trustee McCreary moved to adopt the FY2021 Budget as presented.Second: Trustee Duffy seconded the motion.Trustee Meyer stated his concerns with the amount of funding expected from the State ofIllinois this year based on the current circumstances.Budget funding will be reviewed on a continuous basis and adjustments will be made asneeded.

Roll-Call Vote: Aye, 7; Redmer, Rakow, Duffy, Meyer, McCreary, Nowak, Ollayos; nay,0; motion carried

8. Consent AgendaTrustee Meyer requested the following item be removed from the Consent Agenda forindividual consideration:B. Board Action No. 209-A-20, Ratification of the Memorandum of Agreement

Regarding the Fall 2020 Semester Between The Board of Trustees of Community College District 509 and The Elgin Community College Faculty Association (ECCFA)

Trustee McCreary requested the following items be removed from the Consent Agenda for individual consideration: D.1. Board Action No. 211-I-20, Ratification of End User Support Subscription E. Board Action No. 214-A-20, Renewal of Youth Leadership Academy Agreement

Chair Redmer read the following consent agenda items: A. Board Action No. 208-A-20, Ratification of the Memorandum of Agreement

Regarding the Spring 2020 Semester Between The Board of Trustees of Community College District 509 and The Elgin Community College Faculty Association (ECCFA)

C. Board Action No. 210-A-20, Modified Academic Calendar for 2020-2021 D. Purchases

2. Board Action No. 212-I-20, Ratification of Online Course Delivery Workshops,ratifies and authorizes the administration to contract for online course delivery workshops from QM (Annapolis, MD) in an amount not to exceed $126,595.

3. Board Action No. 213-B-20, Supplemental Campus Cleaning, authorizes theadministration to procure supplemental campus cleaning on an as needed basis from GSF (Des Plaines, IL), the lowest responsive bidder, in an amount not to exceed $150,000 annually.

Motion: Trustee McCreary moved to approve the consent agenda as presented.

Second: Trustee Ollayos seconded the motion.

Roll-Call Vote: Aye, 7; Redmer, Rakow, Meyer, Duffy, McCreary, Nowak, Ollayos; Nay, 0; motion carried

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Other B. Board Action No. 209-A-20, Ratification of the Memorandum of Agreement

Regarding the Fall 2020 Semester Between The Board of Trustees of Community College District 509 and The Elgin Community College Faculty Association (ECCFA)

Motion: Trustee Meyer moved to approve the agenda item as presented. Second: Trustee Rakow seconded the motion. Trustee Meyer inquired about the impact this agreement may have on the FY21 budget. Dr. Wagner noted the costs associated with this agreement will be covered by the CARES Act funds with no effect on the current budget. Roll-Call Vote: Aye, 7: Redmer, Rakow, Meyer, Duffy, McCreary, Nowak,

Ollayos; Nay, 0; motion carried.

D.1.Board Action No. 211-I-20, Ratification of End User Support Subscription, ratifies and authorizes the administration to increase the current contract with D2L (Kitchener, ON, Canada) for an end user support subscription in an amount not to exceed $21,807.50. This is in addition to a software purchase from D2L of $17,278.26 in May 2020.

Motion: Trustee McCreary moved to approve the agenda item as presented. Second: Trustee Rakow seconded the motion. Trustee McCreary inquired about utilizing a company from Canada. It was noted that D2L is the current format utilized by ECC. This company has offices all over the world. Roll-Call Vote: Aye, 7; Redmer, Rakow, Meyer, Duffy, McCreary, Nowak,

Ollayos; Nay, 0; motion carried. E. Board Action No. 214-A-20, Renewal of Youth Leadership Academy (YLA)

Agreement, for a period of one year, with modified terms to the current contract which expires June 30, 2020.

Motion: Trustee McCreary moved to approve the agenda item as presented. Second: Trustee Ollayos seconded the motion. Trustee McCreary inquired whether this was an appropriate action due to the current COVID-19 situation. Dr. Sam indicated that they may try to migrate to an on-line format, but a broader question might be how has the organization improved since the previous concerns were discussed. This can be revisited in October or November to

determine whether the 25 year relationship should continue, however if not approved, the agreement will terminate effective June 30, 2020. Following a discussion, it was determined this will be addressed in more detail later this year when data has been provided. A determination regarding an ongoing relationship will be made at that time.

Roll-Call Vote: Aye, 7; Redmer, Rakow, Meyer, Duffy, McCreary, Nowak, Ollayos; Nay, 0; motion carried.

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9. Old BusinessNo old business was brought forward.

10. New BusinessTrustee Ollayos will organize and chair the ICCTA Regional Meeting as it is ECC’s turn tohost.A decision has been made to forego sending a presentation proposal to ACCT for this year’sAnnual meeting due to the current COVID situation.Chair Redmer thanked Dr. Heinrich for the excellent report provided to the state regarding allthe quality plans ECC has prepared in this “new-normal”.Trustee Rakow reminded Board members that the retreat is planned for September 22 and 23,on campus for one and one-half days.

Adjournment

Motion: Trustee Nowak moved to adjourn the meeting. Second: Trustee McCreary seconded the motion. Roll Call Vote: Aye, 7; Redmer, Rakow, Meyer, Duffy, McCreary, Nowak, Ollayos; nay,

0; meeting adjourned at 7:40 p.m.

__________________________________ ___________________________________ Jeffrey A Meyer, JD, Board Secretary Diane Kerruish, Board Recorder

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DESTRUCTION OF AUDIOTAPES OF CLOSED SESSIONS AT BOARD MEETINGS NOVEMBER 13 AND DECEMBER 11, 2018

Recommendation

The administration recommends that the Board of Trustees approves the destruction of the verbatim audiotapes of the closed sessions of November 13 and December 11, 2018 as all criteria for destruction of these tapes have been met.


Background

With no lawsuit pending regarding the legality of these closed sessions, in accordance with The Open Meetings Act (5 ILCS 120/2.06):

(c) The verbatim record may be destroyed without notification to or the approval of a records commission or the State Archivist under the Local Records Act or the State Records Act no less than 18 months after the completion of the meeting recorded but only after:

(1) the public body approves the destruction of a particular recording; and (2) the public body approves minutes of the closed meeting that meet the written

minutes requirements of subsection (a) of this Section.

The audiotaped recordings of the closed sessions noted above meet the legal criteria, as stated.


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Elgin Community College Board Action No. 007-F-21 District 509 August 11, 2020

RATIFICATION OF REPORT OF EXPENSES

Recommendation

The Treasurer recommends that the Board of Trustees ratifies the Report of Expenses for the month of June and July, 2020. (Reports provided under separate cover.)

______________________________ Dr. David Sam, President

Background The enclosed Report of Expenses identifies the vendors that have been paid during the month of June 2020 in the amounts of $2,369,650.08 and July 2020 in the amount of $2,460,752.89

Staff Contact: Dr. Kimberly Wagner, Vice President, Business and Finance 847-214-7728

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Elgin Community College Board Action No. 008-F-21 District 509 August 11, 2020

RATIFICATION OF BOARD OF TRUSTEES TRAVEL EXPENSES

Recommendation

The Treasurer recommends that the Board of Trustees ratifies the Board of Trustees Travel Expenses for the months of June and July 2020. (Reports provided under separate cover.)

Dr. David Sam, President

Background

The enclosed Board of Trustees Travel Expenses identify the expenses that have been paid during the months of June 2020 in the amount of $0.00, and July 2020 in the amount of $2,189.19

This recommendation is provided in accordance with the provisions of the Local Government Travel Expense Control Act, (50 ILCS 150/).

Staff Contact: Dr. Kimberly Wagner, Vice President, Business and Finance 847-214-7728

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RATIFICATION OF THE MODIFIED ACADEMIC CALENDAR FOR 2020-2021

Recommendation

The administration recommends that the Board of Trustees ratifies the modified 2020-2021 academic calendar.

__________________________ Dr. David Sam, President

Background

The modification to the 2020-2021 academic calendar is a result of Illinois Public Act 101-0642 which provides November 3, 2020 to be a State Holiday known as 2020 General Election Day and shall be observed throughout the State. Government offices, including public community colleges, are to close to promote safe and active participation in the general election. In accordance with this law, the 2020-2021 academic calendar was modified to reflect that the college will be closed on November 3, 2020.

Staff Contact: Dr. Peggy Heinrich, Vice President, Teaching, Learning and Student Development, 847-214-7363

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ELGIN COMMUNITY COLLEGE ACADEMIC CALENDAR 2020 - 2021

SUMMER SESSION 2020

ECC is open to select employees and students and remains closed to the public, including Fridays, through August 7, 2020. Face coverings are required and social distancing rules are in effect. Student Services are available remotely. More information is available at https://elgin.edu/about-ecc/campus-central/

Sat., May 23 – Mon., May 25 ....................... All Facilities Closed: Memorial Day Weekend Mon., June 1.................................................. Summer Session I Begins Mon., June 15................................................ Summer Session II Begins Mon., July 13 ................................................ Summer Session III Begins Saturday, July 4 ............................................. All Facilities Closed: Independence Day Thurs., Aug. 6 ............................................... End of Summer Session Classes Note: Summer session grades due by 4 p.m. the Monday following the last day of class.

FALL SEMESTER 2020 Tues., Aug. 18 – Wed., Aug. 19.................... New Full-Time Faculty Orientation Thurs., Aug. 20 ............................................. College Convocation Fri., Aug. 21 .................................................. New Student Convocation Mon., Aug. 24 ............................................... Fall Semester Begins Sat., Sept. 5 – Mon., Sept. 7 .......................... All Facilities Closed: Labor Day (No Classes Labor Day Weekend) Mon., Sept. 28 ............................................... 12-Week Fall Session Begins Mon., Oct. 19 ............................................... 2nd 8-Week Fall Session Begins Tues., Nov 3……………………………… .. All Facilities and Remote Services Closed: Election Day ...................................................................... Building H will be open as a Polling Place 5:00 p.m. Wed., Nov. 25 – Sun., Nov. 29 ..... All Facilities and Remote Services Closed: Thanksgiving Recess Thurs., Dec. 17 .............................................. Fall Semester Classes End Fri., Dec. 18 .................................................. Grading Day/Semester Ends Sat., Dec. 19 .................................................. Graduation Mon., Dec. 21 ............................................... Grades Due by 4 p.m. 5:00 p.m. Wed., Dec. 23 – Sun. Jan.3 ........... All Facilities and Remote Services Closed: Winter Recess

SPRING SEMESTER 2021 Mon., Jan. 4................................................... Offices Reopen Tues., Jan. 12 – Wed., Jan. 13 ....................... New Full-Time Faculty Orientation Thurs., Jan. 14 .............................................. College Convocation Fri., Jan. 15 .................................................. New Student Convocation Mon., Jan. 18................................................. All Facilities and Remote Services Closed: Martin Luther King, Jr. Day Tues., Jan. 19 ................................................ Spring Semester Begins Mon., Feb. 15 ................................................ All Facilities and Remote Services Closed: Presidents’ Day Tues., Feb. 16 ............................................... 12-Week Spring Session Begins Mon., Mar. 15 .............................................. 2nd 8-Week Spring Session Begins Mon., Mar. 22 – Sun. Mar. 28....................... All Facilities and Remote Services Closed: Spring Recess Wed., May 19................................................ Spring Semester Classes End Thurs., May 20 .............................................. Grading Day/Semester Ends Fri., May 21 .................................................. High School Equivalency Graduation Ceremony Sat., May 22 .................................................. Graduation Mon., May 24................................................ Grades Due by 4:00 p.m. Mon., May 31................................................ All Facilities and Remote Services Closed: Memorial Day

Final examinations or other appropriate final evaluation activities will be held within regularly scheduled class hours. The number of weeks classes are offered may vary. Please check the College website www.elgin.edu for information regarding Registration, Financial Aid and Payment

8/18/15, 9/14/15, 7/19/16; 8/19/16; 6/29/17; 6//22/20;7//27.20

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https://elgin.edu/about-ecc/campus-central/

http://www.elgin.edu/


IMPLEMENTATION OF KORN-FERRY RESULTS AND RECOMMENDATIONS

Recommendation Administration recommends that the Board of Trustees approve the implementation of Korn Ferry Compensation study results and recommendations in Attachment A for current Administrative (non-bargaining unit) employees effective July 1, 2020 at the approximate FY21 cost of $430,604.

______________________________

Dr. David Sam, President Background Administration supports a compensation philosophy that is established and implemented in a fair and equitable manner based on internal factors and external market review and data. In 2008, Elgin Community College partnered with Hay Group, which is now Korn-Ferry, to establish a job classification structure for Administrative and Support Staff employees. Over the years, many employees have raised concerns about the equity and placements of the positions due to the application of this method. As a result, the College has spent countless hours on Hay Committee reviews and requests for pay increases on an ad hoc and subjective basis. In October 2019, the College engaged with Korn Ferry to complete an analysis and review of ECC pay practices and compensation for Administrators and Support Staff. The attached Compensation Philosophy has been developed based on that review and is being recommended in conjunction with the FY 2021 salary adjustment process. The implementation of the results and recommendations from this analysis will set ECC on the road to fair and equitable pay policies which will help to retain and attract employees as well as reflect ECC’s label as a Leader College. Implementation of the study, as it relates to support staff, will be negotiated with SSECCA during FY21.

Staff Contact: Anthony Ray, Chief Human Resources Officer, 847-214-7415

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ATTACHMENT A

Compensation Philosophy Recommendation for Administration FY21

It is the goal of Elgin Community College to attract and retain highly qualified candidates in order to support our organizational standards of excellence as a Leader College.

In October 2019, Human Resources began working with Korn Ferry (previously Hay Group) to complete a review and analysis of current pay practices. During this process, Elgin Community College identified the “general” employment market as our comparable job market due to our proximity to Chicago and the number of large employers we have within our area.

After analysis of our current pay practices with Korn-Ferry, the following FY21 Market Adjustment and Compensation Philosophy recommendation for Administration is as follows:

Please note: No employee will have their current pay reduced as a result of this analysis and the recommendations.

1. Accept the leveling (aka: pay grade levels) of positions as recommended by Korn-Ferry.2. Adopt 50th and 75th percentile market-based pay ranges as provided by Korn Ferry.3. Recognize that the midpoint of the new salary range represents the 50th (or 75th)

percentile of the market.4. Bring any Administration employee who falls below the minimum of the new salary

range up to at least the minimum of the range.5. For those positions which saw an increase in job level, follow established guidelines of

adjusting the incumbent’s salary to either: the minimum of the new pay grade or to a 10%increase above current salary, whichever is greater.

6. Implement a Market Adjustment plan to address Administration employees who fallbelow the midpoint of the new salary range:

a. This plan will include a market adjustment of up to 6% in lieu of the annual raise,for FY21 and FY22, or until the incumbent reaches the salary range midpoint.

b. The amount of the market adjustment shall be evaluated each year in order to takeinto account the college’s fiscal position and current employee comp-ratios.

c. If the amount of the annual raise is determined to be greater than the marketadjustment, then, the employees below midpoint shall receive the annual raise.

d. The market adjustment plan will not provide for any additional compensation forthose employees who are above the midpoint of the new salary range.

7. For FY21, implement a 2.75% annual salary adjustment for those employees who are ator above the midpoint of the new pay ranges:

a. Employees who are at or above the maximum of the salary range have their salary“redlined” and receive increases as a lump sum stipend/payment, or deposited intotheir 403(b) or 457(b) in a manner consistent with the process used for awardingthe annual salary adjustment.

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ATTACHMENT A

Compensation Philosophy Recommendation for Administration FY21

8. Future hiring decisions will be made with the understanding that the salary rangemidpoint represents the market; however, the 50th (or 75th) percentile is competitiveplacement for a public sector organization and not all positions will require starting pay atthe midpoint.

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Elgin Community College Board Action No. 011-C-21 District 509 August 11, 2020

ARTS CENTER AUDIO SYSTEM EQUIPMENT PURCHASE AND INSTALLATION

Recommendation

The administration recommends that the Board of Trustees authorizes administration to purchase equipment and installation services from Pentegra Systems (Addison, IL), the lowest responsive bidder, in an amount not to exceed $35,470.


Background

The invitation to bid was advertised and sent to eleven (11) vendors, none of which were in-district.

The College contracted with Threshold in April 2020 to provide design and equipment specifications to replace/upgrade the existing backstage monitoring and paging systems in the Arts Center. Threshold developed bid documents, including drawings and equipment specifications that were released in July 2020. The current monitor system is faulty and outdated, frequently malfunctioning and prohibiting performers backstage, technicians in the booth, and other key players from hearing output. The system mainly consists of equipment original to the building construction in 1994.

Pentegra will provide equipment replacement that includes amplifiers, microphones, wiring, racks and panels, and touchscreen controls. Additionally they will assess and pull existing unused equipment and wiring. Blank cabinet filler panels have been included in the base bid to be installed in place of removed items. Existing cables that are to be terminated to the new equipment shall be relabeled and identified on the field drawings for inclusion on the "as-builts". Cable dressing within the equipment cabinets will be added as practical. This has been captured in the base bid.

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Vendor Location Base Bid Alternate Bid Total

Pentegra Systems Addison, IL 31,900.00$ 3,570.00$ 35,470.00$

OSA International, Inc. Wood Dale, IL 34,323.34$ not included in

price 34,323.34$

frequency Audio Visual Chicago, IL 43,973.18$ included in price 43,973.18$

The bid also included an alternate which the Arts Center is recommending to elect to complete this part of the project. The alternate is for the connection of five of the existing page microphone circuits and allows for testing and termination of seven additional existing page locations and circuits.

This project is important for our community members who attend events and shows in the auditorium and exposes our students to the technology used is in the professional world, and to keep our Arts Center current to help recruiting.



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GENERAL ARCHITECTURAL AND ENGINEERING SERVICES

Recommendation

The administration recommends that the Board of Trustees authorizes the administration to contract for general architectural and engineering services from the following firms: DLA (Itasca, IL), JP Architects (Palos Heights, IL), and Perkins and Will (Chicago, IL). The contract will be for one year with the option to enter into two (2) additional, one (1) year agreements.


Background

The statement of qualifications was sent to thirty-three (33) firms of which two (2) were in-district, three (3) were Illinois Certified minority owned businesses, four (4) were Illinois Certified woman owned businesses, and one (1) was an Illinois Certified minority woman owned business.

Of the firms that submitted statement of qualifications, JP Architects is one of two (2) firms that are Illinois Certified minority owned businesses.

The purpose of this statement of qualification request is to contract with three (3) architects to provide general architectural and engineering services. The work would be on an as-needed basis and would include interior and exterior building space-related projects. The intent is for these firms to provide services for less complex, small to medium sized projects at the College. Each project’s scope of work will be reviewed against cost and complexity criteria. If the project falls within the pre-defined parameters, the scope of work will be sent to the contracted architects for pricing and availability.

Some benefits of selecting three (3) firms for architectural and engineering services include but are not limited to: a) each firm’s qualification have been pre-evaluated by the College, allowing for shorter lead times for these small to medium sized projects, b) resources are not expended on each project selecting a firm, c) and that projects may be worked on simultaneously.

Sixteen (16) firms provided their qualifications for consideration. A selection committee of college staff from purchasing, operations and maintenance, and finance departments reviewed these submittals using pre-determined criteria. Based on this review, the following firms were selected to interview with the College committee:

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• Dewberry – Elmhurst, IL• DLA – Itasca, IL• Holabird & Root – Chicago, IL• JP Architects – Palos Heights, IL• Legat Architects, Inc. – Chicago, IL• Kluber Architect + Engineers – Batavia, IL• Perkins and Will – Chicago, IL

Each firm was provided a list of questions/scenarios to discuss during their interview to offer more specific examples of their qualifications. A virtual interview was conducted with each firm by the committee. Based on both the statement of qualification submittals and the interviews, the ratings of the firms are in the following matrix:

Upon board approval, the College will execute a master agreement with each architectural firm.

Current pending projects that these firms may be considered for include but are not limited to the following:

• 1st floor building B - renovation of existing space into offices for wellness/advisors• 2nd floor building F - renovation of old co-gen plant area for building engineers’ offices• 2nd floor building D - renovation of storage space into office space• 3rd floor building A - buildout of shell space for the Ophthalmology Technician Program

Funding Source: Various Funds - Project Related


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Selection Criteria Weight Dewberry

DLA Architects

Ltd.

Holabird & Root

Architects

JP Architects

Ltd.

Kluber Architects + Engineers

Legat Architects

Perkins & Will

Firm history, relevant experience, and references

20% 40 41 37 40 38 39 43 Evaluation of firm’s project team

and sr. leadership 15% 24 30 29 29 25 31 31

Evaluation of firm’s consultants & sub-contractors

10% 17 20 17 16 16 18 21 Firm’s promotion and use of BEP

contractors/suppliers 15% 26 27 29 38 27 24 27

Firm’s availability to ECC 15% 28 31 29 29 30 31 31 Quality of previous performance

at ECC10% 16 20 11 6 16 9 22

Firms design philosophy 5% 10 10 9 9 10 11 11

Firm’s financial stability 10% 19 18 17 17 18 18 19

Total 100% 180 197 177 183 180 180 204

Elgin Community College Board Action No. 013-B-21 District 509 August 11, 2020

MAINTENANCE AGREEMENT FOR MEDIUM VOLTAGE EQUIPMENT

Recommendation

The administration recommends that the Board of Trustees authorizes the administration to contract for the annual maintenance of the S&C Electric Company SmartGrid medium voltage distribution system and equipment located on the main campus with Universal Utility Supply Company (UUSCO), (Chicago, IL.), a single source, for the period of three (3) years in the amount of $29,650.00 annually, $88,950.00 for three years.


Background

UUSCO has been designated by S&C Electric Company as the North Central Region, sole source provider, of maintenance services for their equipment.

On June 14, 2011, the Board of Trustees approved Board Action No. 193-C-11 to contract with Eco Energy Engineers (aka Industrial Electrical Engineers, Inc.) to develop a plan to upgrade the College’s power system. On June 11, 2013, the Board of Trustees gave approval to contract with Morse Electric, Inc. to install the S&C Electric Company SmartGrid medium voltage system and equipment. As the system and equipment is now over five (5) years old, the Operations & Maintenance department find it necessary to invest in an annual maintenance contract. UUSCO will provide qualified technicians to test, maintain, and upgrade software as needed with regards to the proprietary S&C SmartGrid equipment used throughout the main campus to distribute the medium utility voltage (12,470 volts) to each building.

This maintenance agreement will provide for many years of safe, smooth operation for the College’s electrical system and switch gear equipment.

Funding Source: Operations & Maintenance Fund


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Elgin Community College Board Action No. 014-T-21 District 509 August 11, 2020

RATIFICATION OF ACADEMIC AND OFFICE LAPTOP PURCHASE

Recommendation

The administration recommends that the Board of Trustees ratifies and authorizes the administration to purchase one-hundred and ten (110) laptop computers from CDW-G (Vernon Hills, IL) in the amount of $138,476.80.


Background

The administration purchased one-hundred and ten (110) HP Elitebook laptops to loan to employees and students through the Information Technology (IT) department and the library. Due to the urgency of having these laptops available before the start of the fall term, a formal bid was not obtained. CDW-G was the only vendor that could provide these laptops before August 10, 2020. However, the purchase of computers and related peripherals are exempt from bidding under the Illinois Administrative Code, Chapter 110 Illinois Community College Purchasing Act 805/3-27.1.

This purchase is important to ensure that faculty and students have the resources needed for remote teaching and learning. For faculty and employees, a technology request form has been developed so that the IT department can deliver the equipment to the individual and also maintain records for the return of the equipment once remote work is no longer required. IT will also be providing “technology carts” that require laptops for faculty to use to record lectures using specialized equipment on campus. Requests by students will be received by the library staff to fulfill and to maintain records for the return of the equipment by the student.

Funding Source: Federal CARES Act Fund

Staff Contact: Dr. Philip Garber, Vice President Planning, Institutional Effectiveness & Tech, Planning & Inst. Effectiveness, 847-214-7285

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Elgin Community College Board Action No. 015-I-21 District 509 August 11, 2020

WEB-BASED VIRTUAL SIMULATION AGREEMENT FOR NURSING PROGRAM

Recommendation

The administration recommends that the Board of Trustees authorizes administration to enter into a contract with Shadow Health, Inc. (Gainesville, FL) for web-based virtual simulations for the nursing program in the amount not to exceed $48,000.


Background

In the fall semester, nursing courses will need various combinations of online simulation and face-to-face clinicals to meet course objectives for the state and accreditation. Due to COVID-19, it is more difficult to place students in face-to-face clinical settings. Out of 224 nursing student clinical placements planned for fall 2020, only 143 student placements can be accommodated by clinical sites. To adjust for this, the nursing program is looking to purchase two Shadow Health modules per student. Each module has multiple patients that will be used to replace clinical days needed.

The nursing program utilized Shadow Health’s digital simulations in the spring for the purpose of virtual clinical experiences. Other solutions have been reviewed, but based on the nursing staff’s assessment, none of the other products reach the capabilities of Shadow Health as far as patient interaction, decision-making, alignment with our objectives, and ability to customize scenarios to the level of the student. Shadow Health’s online simulation modules for each student will enable the nursing program to continue to offer all nursing courses in the fall. Having virtual clinical replacement activities will also be vital for spring 2021, since clinical requests for that semester are already being limited.

Students will have access to the Shadow Health modules as long as they are enrolled in the nursing program (average 2 year term). These modules can be customized to increase difficulty as students’ progress through the program, and could be used to supplement clinical and online class activities, provide exposure to specialty areas with limited experiences for students, and be used to make up missed clinical hours. As the students affected by COVID-19 progress through the program, they will need the extra support to accomplish the end-of-program student learning objectives.



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WORKFORCE MANAGEMENT SYSTEM UPGRADE

Recommendation

The administration recommends that the Board of Trustees authorizes administration to enter into a five (5) year agreement with Workforce Software (Livonia, MI) to upgrade the current eTime workforce management system in the amounts of $285,000 for implementation fees and $42,250 for annual licensing fees. The total cost over the five-year period is $496,250.


Background

eTime has been the College’s workforce management system managed by the College’s Human Resource department since June 2011. It provides the interface used by employees and supervisors to assign schedules, and process and approve timesheets and time off requests. Payroll and benefits staff use it to manage these complex processes in accordance with federal and state regulations, bargaining unit contracts and administrative procedures, and to export calculated data to the Colleague system for payroll processing. This contract is to migrate the College’s eTime workforce management system from an on premise to a cloud-based Software as a Service (SaaS) licensing and support model, and upgrade to the latest version. The contract will include one-time professional services costs for the migration and upgrade, and up to a five-year term for SaaS licensing and hosting costs, with the option for the purchase of discounted Application Managed Services to implement business process changes and enhancements to fully leverage available system functionality.

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YearImplementation

FeesAnnual

Licensing Fees Total1 95,000$ 42,250$ 137,250$ 2 95,000$ 42,250$ 137,250$ 3 95,000$ 42,250$ 137,250$ 4 -$ 42,250$ 42,250$ 5 -$ 42,250$ 42,250$

285,000$ 211,250$ 496,250$

Since its initial rollout, the system has only been upgraded once in 2014 due to the complexities of the software and hardware and the need for internal resources to support other critical systems and projects. The current version of eTime will no longer be supported by Workforce Software after 2020 and these upgrades require significant assistance from the vendor.

In order to reduce the costs of this upgrade project, all future upgrades and necessary ongoing maintenance costs, the Human Resources (HR) and Information Technology (IT) departments jointly recommend that the College migrate the system to the vendor’s Software as a Service (SaaS) cloud environment. After the migration and initial upgrade to bring the College to the current version, all future upgrades will be provided as part of the licensing and hosting costs and will occur at regular intervals, requiring fewer college resources and less support, allowing HR and IT staff to drive more strategic projects. Additionally, the vendor will be able to provide more robust and timely support for the eTime system once a current version is maintained and is hosted in the cloud environment.

Additionally, this proposal includes the purchase of Application Managed Services (AMS) from the vendor at a rate at least 16% less than the vendor’s standard rate. Bundled with these services is a significantly discounted SaaS annual subscription cost. These services will allow the College to fully leverage all functionality available within the system to optimally support compliance with all regulations, contracts, procedures and processes, enabling the College to fully realize its investment in the software. AMS includes a system health check, gap analysis and project manager, with professional implementation services from a dedicated team assigned to partner with College staff.

A workforce management system is imperative to the function of employee timekeeping. If the College does not move forward with this migration, the software will no longer be supported by Workforce Software. The College would need to procure and implement a new system from a different vendor, causing disruption to the HR and IT departments and all employees of the College. For these reasons, administration is recommending the approval of this contract.


Staff Contact: Mr. Anthony Ray, Chief Human Resource Officer, 847-214-7415

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RESOLUTION OF APPRECIATION Athletic Coordinator III, Head Women’s Basketball Coach, McLaughlin

Recommendation

The administration recommends that the Board of Trustees approves the Resolution of Appreciation for Mr. Gerald (Jerry) McLaughlin, Athletic Coordinator III, who will retire August 31, 2020.


Staff Contact: Dr. Peggy Heinrich, VP for Teaching, Learning & Student Development, 847-214-7363

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RESOLUTION OF APPRECIATION Athletic Coordinator III, Head Women’s Basketball Coach, Gerald McLaughlin

WHEREAS, Mr. Gerald (Jerry) McLaughlin has served Elgin Community College for 19 years as a full-time athletic coordinator and head women’s basketball coach; and

WHEREAS, Coach McLaughlin won 310 women’s basketball games at ECC; and

WHEREAS, ECC Women’s Basketball Team won three Illinois Skyway Collegiate Conference (ISCC) championships and Jerry McLaughlin was ISCC Coach of the Year each of those three seasons, 2002-03, 2011-12, 2012-13; and

WHEREAS, ECC Women’s Basketball Team won the Region IV Championship in 2012-13 and qualified for the NJCAA National Tournament (26-8, best record in ECC history); and

WHEREAS, Jerry McLaughlin was names Region IV Coach of the Year for 2012-13; and

WHEREAS, 56 women’s basketball players were All Conference (ISCC); 22 women’s basketball players were All-Region IV; 44 women’s basketball players continued to play at four year institutions; and 8 women’s basketball players were NJCAA All-Americans; and

WHEREAS, in 2012, Cassie Dumoulin was nominated for and won the Lea Plarski Award; an NJCAA National award presented annually to an NJCAA student athlete who exemplifies sportsmanship, leadership, community service, academic and athletic ability; and

WHEREAS, Jerry McLaughlin served on the ECC Foundation for 15 years, ECC Relay for Life for 10 years and Friends for Jaclyn Foundation for Children with brain tumors and pediatric cancer; and

WHEREAS, Jerry McLaughlin served on the NJCAA women’s basketball All Star committee, the Matthew Erickson benefit fund and fundraiser committee; and the Elgin Sports Hall of Fame committee; and

WHEREAS, it is appropriate to formally recognize and honor Mr. Gerald McLaughlin upon his retirement from Elgin Community College on August 31, 2020; and now, therefore, be it

RESOLVED that the Board of Trustees of Community College District 509, Counties of Kane, Cook, DuPage, McHenry, and DeKalb, State of Illinois, on the 11th day of August, 2020 expresses to Mr. McLaughlin, on behalf of District 509 citizens, his colleagues, and the many students who have benefited from his service, heartfelt appreciation for his years of dedicated service and extends to him best wishes for the future; and be it further

RESOLVED that this resolution be entered into the minutes of the Board of Trustees and a copy signed by all trustees be prepared for, and presented to, Mr. Gerald McLaughlin.

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Documents

BOARD OF TRUSTEES AGENDA · 2 days ago · ELGIN COMMUNITY COLLEGE SPECIAL BOARD MEETING AGENDA BOARD OF TRUSTEES DISTRICT 509 AUGUST 11, 2020 Page 2 of 2 Actions 6. Acceptance of