BOARD OF SELECTMEN AGENDA Meeting Packet - July 7, 2020.pdf · WISSH Committee (Wenham Issues of Social Services Help) – 1 Opening - Three Year Terms Zoning Board of Appeals 1 Opening

Town of Wenham BOARD OF SELECTMEN

AGENDA Tuesday, July 7, 2020

5:30 PM Wenham Town Hall – 138 Main Street

Notice of public meeting as required by M.G.L. Chpt.30A §18-28

VIRTUAL MEETING VIA ZOOM

Please be advised that this open meeting is being broadcast live via Zoom and recorded for playback on-line, video on-demand viewing at hwcam.org. The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting. Not all items listed may in fact be discussed. Items may be taken out of order and at times that differ from those listed below. Other items not listed may also be brought up for discussion to the extent permitted by law. All participants wishing to address the Board of Selectmen during Public Comments must indicate so in the Zoom meeting chat.

5:30 PM WELCOME: Call to Order Executive Session #2 under M.G.L. Ch. 30A, § 21 (a)(2) – To conduct strategy in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel.

JW

6:30 PM PUBLIC INPUT: ITEMS NOT ON THE AGENDA

6:40 PM ANNOUNCEMENTS: For more information, visit wenhamma.gov

1. Annual Town Meeting – Saturday, July 11, 9:00am, Pingree Park 2. Request for Letters of Interest for Board & Committee Openings:

Affordable Housing Trust, Audit Committee, Cemetery Commission, Community Preservation Committee, Conservation Commission, Council on Aging, Finance & Advisory Committee, Hamilton-Wenham Cultural Council, Hamilton-Wenham Joint Recreation Committee, Historical Commission / Historic District Commission, Iron Rail Commission, Open Space & Recreation Committee, Veterans Committee, Wenham Connects, WISSH Committee, Zoning Board of Appeals

JW

6:50 PM REPORTS

1. TOWN ADMINISTRATOR 2. CHAIRMAN 3. SELECTMEN

6:55 PM CONSENT AGENDA

A. Minutes – June 16, 2020; June 23, 2020 JC

7:00 PM NEW BUSINESS B. Board of Selectmen reorganization of officers: Chair, Vice Chair, Clerk C. COVID-19 Discussion

• Update from the Public Health Nurse D. Appointments

• Cemetery Agent (William Wildes) E. Update from the Iron Rail Commission F. Update on Land/Use Projects – Margaret Hoffman G. Approval of year-end appropriation transfers – Chris Holak H. Discussion and Potential Approval of travel stipends for Building Department I. Update on Annual Town Meeting for June 11, 2020 J. Other matters, as may not have been reasonably anticipated by the Chair (Discussion

Only)

JW GC

GC

JC JC JW JC JW

8:00 PM ANTICIPATED ADJOURNMENT

Join the meeting: https://us02web.zoom.us/j/81516844971 Call to Join: 1-929-205-6099

Meeting ID: 815 1684 4971

http://www.wenhamma.gov/https://us02web.zoom.us/j/81516844971

Executive Session – Non Union Personnel Finance Director

Proposed Motion(s)

Move the BOS enter into executive session under M.G.L. Ch. 30A, § 21 (2) To conduct

strategy sessions in preparation for negotiations with nonunion personnel or to conduct

collective bargaining sessions or contract negotiations with nonunion personnel.

And return to open session.

Additional Information

Board Action

Motion Second In favor Opposed Disposition

Wenham Board of Selectmen AGENDA ACTION REQUEST

July 7, 2020

Board of Selectmen Meeting Announcements – July 7, 2020 Jack Wilhelm 1. Annual Town Meeting – Saturday, July 11, 9am, Pingree Park

2. Request for Letters of Interest for Boards & Committee Openings Letters of interest are requested from residents by July 7, 2020 for openings on the following boards and committees: Affordable Housing Trust - 4 Openings - Two Year Terms Audit Committee - 3 Openings - One Year Terms Cemetery Commission - 1 Opening - Three Year Term Conservation Commission - 2 Openings - Three Year Terms Council on Aging Board - 2 Openings - Three Year Terms Finance & Advisory Committee - 2 Openings - Three Year Terms Hamilton-Wenham Community Access & Media - 1 Opening - Three Year Term Hamilton-Wenham Cultural Council- 3 Openings - Three Year Terms Hamilton-Wenham Joint Recreation Committee- 1 Opening - Three Year Term Historical Commission / Historic District Commission - 4 Openings - Three Year Terms Iron Rail Commission - 2 Openings - Three Year Terms Open Space & Recreation Committee - 7 Openings - One Year Terms Veterans Committee - 3 Openings - Three Year Terms Wenham Connects Committee - 7 Openings - One Year Terms WISSH Committee (Wenham Issues of Social Services Help) – 1 Opening - Three Year Terms Zoning Board of Appeals 1 Opening - Three Year Term; 2 Associate Member Openings - 1 One Year & 1 Two Year Terms

Residents are asked to provide a “letter of interest” including a resume and/or background documentation illustrating the experience of the candidate and a brief explanation of the basis for their interest in the open position in one of the following ways:

1. Fill in the Board or Committee Appointment Request Form on the Town website 2. E-mail to [email protected] in the Town Administrator's Office 3. 3. Mail to the Board of Selectmen, c/o the Town Administrator, 138 Main Street,

Wenham, MA, 01984 Visit the Board and Committee Appointment Process page for more information.

Annual Town Meeting will be held under a tent on the field at Pingree Park, Saturday, July 11 at 9:00am with voter check-in beginning at 7:30am. Our Annual Town Meeting Task force consisting of Administration, Public Safety, Facilities, ADA Coordinator and Board of Health are ironing out specific details to ensure the safety of all residents in attendance. Details regarding traffic flow, parking, distanced seating, restroom availability, etc. are be available on the town website’s Annual Town Meeting page, shared on our social media platforms including Facebook, Twitter and Instagram platforms. Please contact the Town Administrator’s Office with any questions at 978-468-5520 x.2. We hope to see everyone at Pingree Park on July 11.

http://wenhamma.gov/town_government/boards_and_committees/conservation_commission.phphttp://wenhamma.gov/town_government/boards_and_committees/conservation_commission.phphttps://www.wenhamma.gov/town_government/boards_and_committees/wenham_affordable_housing_trust.phphttps://www.wenhamma.gov/town_government/boards_and_committees/audit_commitee.phphttps://www.wenhamma.gov/town_government/boards_and_committees/cemetery_commission.phphttps://www.wenhamma.gov/town_government/boards_and_committees/conservation_commission.phphttp://www.wenhamma.gov/town_government/boards_and_committees/council_on_aging_-_coa.phphttps://www.wenhamma.gov/town_government/boards_and_committees/finance_and_advisory_committee.phphttp://www.wenhamma.gov/town_government/boards_and_committees/hamilton-wenham_joint_community_access_and_media.phphttp://www.wenhamma.gov/town_government/boards_and_committees/hamilton-wenham_joint_community_access_and_media.phphttp://www.wenhamma.gov/town_government/boards_and_committees/cultural_council.phphttps://www.wenhamma.gov/town_government/boards_and_committees/hamilton-wenham_joint_recreation_committee.phphttps://www.wenhamma.gov/town_government/boards_and_committees/historic_district_commission.phphttps://www.wenhamma.gov/town_government/boards_and_committees/iron_rail_commission.phphttps://www.wenhamma.gov/town_government/boards_and_committees/iron_rail_commission.phphttps://www.wenhamma.gov/town_government/boards_and_committees/open_space_and_recreation_committee.phphttps://www.wenhamma.gov/town_government/boards_and_committees/veterans_committee.phphttps://www.wenhamma.gov/town_government/boards_and_committees/wenham_connects.phphttps://www.wenhamma.gov/town_government/boards_and_committees/wenham_connects.phphttp://www.wenhamma.gov/town_government/boards_and_committees/wenham_issues_of_social_service_help_(wissh).phphttp://www.wenhamma.gov/town_government/boards_and_committees/wenham_issues_of_social_service_help_(wissh).phphttps://www.wenhamma.gov/town_government/boards_and_committees/zoning_board_of_appeals.phpmailto:[email protected]://cms4.revize.com/revize/wenhamma/town_government/selectmen_board_and_committee_appointments.phphttps://www.facebook.com/townofwenhamma/https://twitter.com/TownofWenhamMAhttps://www.instagram.com/townofwenhamma/

Reports • Town Administrator (visit the TA page at wenhamma.gov)

• Chairman

• Selectmen


July 7, 2020

http://www.wenhamma.gov/town_government/2020.php

of 7

Town of Wenham

Board of Selectmen and Town Administrator Memorandum

TO: Board of Selectmen FROM: Anthony M. Ansaldi, Jr., Town Administrator DATE: July 7, 2020 RE: Town Administrator Report

Departmental Weekly Updates During COVID-19 Crisis

Administration

Director of Administrative Services – Jackie Bresnahan

Board of Health:

The Health Agent and Assistant Health Agent are both working diligently to follow up on septic and food service related issues. Additional guidance from the State and Federal Governments has been issued with every policy change and we are working to keep our food service establishments informed and up to date. Several septic and building permit applications were reviewed and issued. Soil testing for new and failing systems is also continuing. The Health Agent has received several Title 5 and System Pumping reports that have been logged and several residents had questions or issues that the Health Agent responded to. Several septic certificates of compliance have been issued. The Assistant Health Agent has continued to conduct annual food service inspections as well as working on other code enforcement of establishments. The Health Agent also provided guidance to the Board of Health at their meetings. Weekly testing for Pleasant Pond began and those results will be monitoring by the Director of Admin Services and Health Agent. During the last two weeks, we also conducted a closing inspection/protocols with the Tea House.

The Public Health Nurse continues to provide updates to Public Safety every day on case management so our first responders are aware. She has also been working on contract tracing and supervising the part-time temporary nurses who are assisting us with contract tracing and case management. All COVID-19 response by the Board of Health is being submitted for salary and expense reimbursement through the Department of Public Health. The Nurse also works with the Director of Administrative Services on updating the COVID-19 page of the Town website and answering questions the public may have. The PHN continues to meet every other day with public safety and administration to provide updates to the first responders and answer questions. The Public Health Nurse also has been providing weekly updates at the BOS meeting. See will give additional updates live during her report to the BOS.

The Board of Health continues to meet weekly to address policy changes from the State and to stay in communication with staff and the Hamilton BOH.

We continue to answer residents questions and concerns about the State’s guidance on reopening. We also have increased communications about mosquito season.

I want to conclude by acknowledging the hard work of the Board of Health staff. They are under recognized when it comes to the hard work they do during a crisis. The Health staff have been excellent communicators and very dedicated to safely continuing the services that allow our food service businesses to run, septic

of 7

systems to be inspected, and COVID-19 cases to be managed and followed up on. I thank them for their hard work, patience, and responsiveness during this situation.

Building Department:

As of May 18, per the Governor, all areas of construction have been reopened following the safety standards outlined by the state. There was an increase on code question inquiries and zoning questions as well as an increase in permit submissions and inspections. The DPW Admin Assistant continues to assist with fielding phone questions and scheduling and one of the interns has returned for the summer to help with the data entry for permitting.

We have been providing customer service to contractors looking to submit their upcoming projects on the online permitting system as well as setting up in person pick up and drop off times outside or plans and permits. This allows us to maintain physical distancing while permitting and continue assessing and collecting permitting fees.

This week, we continued to address zoning issues, work without permits, and review permits for new construction and additions/renovations. Several new constructions will be soon looking for occupancy permits and we’ve been conducting in person inspections (when safe) as well as video and photo appointments. We also have seen in increase in homeowner permits, probably due to physical distancing and the stay at home advisory. We also continue to see good use of the online permitting system by applicants of all trades.

Director of Administrative Services:

The Director of Administrative Services has been tracking COVID-19 related spending and submitting for reimbursements to the State when monies are available; updating the website and social media; providing admin support to Public Health Nurse; providing IT assistance to staff and Boards/Committees as we continue remote business; managing Zoom meetings for Boards and Committees; answering questions and concerns from residents and providing customer service for the Board of Health for essential services (i.e. questions from food services establishments, businesses, and residents); requesting supplies based on the information received from the 60+ resident phone banking, and providing communication assistance between BOH staff, elected BOH members, other Department Heads, and the Town Administrator and BOS.

For the past two week, Zoom calls were scheduled and managed for the BOS, Joint Boards of Health and Wenham Board of Health, Cemetery Commission, Wenham Connects, HW Recreation Training, and several internal meetings for Department Heads and support staff, and scheduling the meetings on Zoom for several boards and committees for the next few weeks. We still, to date, we have not had any so called “Zoom bombing” incidents. We have staff managing every Zoom call to prevent this from happening. The Director of Administrative Services also provided assistance in connecting appointed and elected officials with Zoom. The Director of Administrative Services also processed health and building permits, invoiced and collected permit fees, updated the website, and assisted contractors and homeowners with online permitting. The Director of Administrative worked on preparations for the election and is ordering supplies and coordinating logistics for the Zoom Warrant Hearing and Annual Town Meeting.

Executive Assistant to the Town Administrator’s Office – Nicci Roebuck

Highlights over this past week:

• Additions to the website including Board of Selectmen Zoom meeting information, meeting agendas, packets, meeting minutes, recent news, etc.

• Creating social media and website graphics • Continued planning and coordination with tent vendor, a/v vendor and staff for Annual Town

Meeting • Assisted the Iron Rail Commission with tenant letters/emails • Preparation for opening of Town Hall in mid -July

of 7

• Assisted the Town Administrator with BOS meeting agenda and meeting packet preparation, including Announcements, Consent Agenda and assembly of this TA Report

Assessors – Steve Ozahowski, Principal Assessor

We have been continued working with Patriot Properties with the conversion; Shirley was entering deeds and found a glitch, which they immediately set to work rectifying. I’ve started with inspections of new homes to get them into the system.

Info was successful sent to the Treasurer/Collector and the preliminary tax bills have been issued.

The Board of Assessors has scheduled a Zoom meeting for Wednesday July 8, at which time the Board will organize for the coming year.

Council on Aging – Jim Reynolds, Director

• Providing necessary local area elder service info & resources Mon – Fri, 9am – 4pm. o We continue E-Wenhamite weekly on Monday at 1pm. o Received 10 (5 less) social service and wellness calls in the last 2 weeks. o Provided 64 rides or pick ups (same as week before). o Continue online Zoom 6 classes: (1) Writing Class, (2) Exercise classes, (1) Social Discussion

group & (2) Meditation classes. o Contacting HWCAM about broadcast of taped classes and church services.

• We continue to offer transportation. o Van runs weekly include: Market Basket, Acord FP, Savers, People’s United Bank, Gordon

Center for Balance, Wellness & Mobility, Walmart, Northeast Hematology Oncology, Stop and Shop, Crosby’s, CVS, Hogan Tire, Aubuchon hardware trips and medical trip to Lahey Hospital at Beverly, & 6 Bay Rd

o Acord Food Pantry continues grab and go P/U food bags available on Weds/Thurs which we pick up “directly” and deliver to residents.

• Weekly conference calls are hosted by Seniorcare every Fridays AT 11am with COA Directors from the 9 communities in our geographic area for updates. COA Directors in the Northern Essex County district every other Tuesday. We have also participated in our Regional MCOA meeting every other week. These are critical to staying informed.

• Director/Outreach Coord phone calls – 1 ½ hours every day dedicated to calls. • Attending dire needs of public housing residents with Seniorcare’s Protective Services group, I&R

(information & referral) and making referrals to the nutrition department every week. 2 boxes of various kinds of meat were picked up at Seniorcare and delivered to residents through Acord.

• Jenn deliver two weekly E-Wenhamite - newsletters. Accounts for 60 emails she receives from residents every week..

• Continue working on File Project, Durable Medical Equipment Loan Program and determining Formula Grant status with Seniorcare, Inc. and the Executive Office of Elder Affairs.

DPW – Bill Tyack, Director

The DPW has been busy cleaning up the many trees that have fallen due to the drought condition we are in. We have also been mowing and working in both cemeteries and parks now that they are open again. Today we are grading the dirt roads in town and soon we will start paving some problem areas brought to our attention by residents, also we will be rebuilding some collapsed catch basins that have failed since Winter. The fueling station has been modified to be able to fuel up the town of Hamilton vehicles which started July 1st.

DPW Administrative Assistant – Sheila Bouvier

I continue to assist the Highway, Water, Facilities, Cemetery, and Tree Warden Departments with any requests that arise. The DPW, Water, Cemetery and Tree Warden calls are forwarded from Town Hall directly to my

of 7

Sprint Multiline. Call volume continues to increase as more businesses open up along with questions from residents. I am answering any emails that I receive along with the daily inquiries from vendors, contractors and residents, and I keep a call log to help easily communicate and track these issues. I continue to enter all departmental payroll timesheets and invoices/expense reports for Highway, Water, Facilities, Cemetery, Iron Rail and Tree Warden Departments in Soft Right for warrant processing. I am scheduling as well as billing for Final Water requests which have been increasing as properties are sold. I continue to receive Water Usage Report requests from Contractors. Coordinating of burial arrangements with Burial Agent for Main Street and Iron Rail Cemeteries as required. Updating of the Cemetery database as needed. I am monitoring the SeeClickFix database and responding to any issues that arise, which includes coordinating with DPW Foreman Keith Carter. I am in touch daily with both Erik Mansfield and Bill Tyack by phone and email.

Facilities Manager – Michael Hrdy

Continuing execution of daily maintenance calls throughout town buildings. Weekly sanitization of buildings and DPW vehicles with electrostatic sanitizing gun. Installation of plexiglass and hand sanitizing stations at Town Hall. Set up and break down of all furniture and materials at the Buker for voting. Meetings and preparedness for Town meeting at Pingree. Keeping sanitizing and cleaning products fully stocked. Working with Clean Team to ensure thorough disinfecting of buildings daily. Daily monitoring both on site and through MetaSys of town buildings HVAC components. Continued on call emergency maintenance service.

Finance Department

Treasurer / Collector – Sherrie LeBlanc

As normal, I am still coming into the office for 5-7 hours daily and busting out some serious work and then working from home for the remainder of the day. Monday June 22nd played lots of catch up because I was out on vacation the week prior for two days. Lots of posting of the monies, answering emails, running reports etc. Tuesday June 23rd I worked with softright for a few hours making sure that our preliminary Q1 real estate bills were sent over to Kelley and Ryan to be sent out on July 1st. Success! They were sent out on July 1st with a due date of August 3rd without any issues J Wednesday June 24th worked on catching up with departmental turnovers and trained Janet on how to process them going forward. Thursday June 25th worked on prepping payroll with Janet because I was off Friday June 26th. Monday June 29th Janet and I worked on the payroll all morning and then I processed all of the reports and did the funding within the banks. I also redid my annual ethics test for Dianne so that I could be re-sworn in J Tuesday June 30th I was re-sworn in. I worked with Don for an hour, cleaned up the office a bit and then processed 2018, 2019 and 2020 refunds for some excise, personal property, and real estate that hadn’t been done for quite some time. I also trained Janet on tax title payments and we got the rest of the departmental turnovers in the system and to the bank in time for the last day of the fiscal year. Wednesday July 1st day off J Thursday July 2nd I spent the morning on the phone with empower working out some kinks on their system. I posted some payments and I processed the warrants for excise commitment 2 and the demands for excise commitment 3 and got them over to Kelley and Ryan for mailing on Monday July 6th. Overall, very productive work getting done here. I am extremely pleased with how things are going here and I am glad that things are finally starting to come together and that I’m really grasping better understanding of my new position. I hope everyone has a safe and HAPPY 4th of July.

Asst. Treasurer Collector/Payroll and Benefits Coordinator – Janet Sacco

This week started off with payroll. This was also the week that our new Health/ Dental and Vision plans went live. I got a few emails and calls with questions, but overall a huge success.

I worked with CPA, our new flexible spending company to get all the participants and their deduction amounts, so I could then input all the new people into the system and inactivate the people who were not going forward with flexible spending. I also worked with Harpers to change what needed to be changed in the payroll system as far as descriptions and how we will be filing the money to CPA every pay period.

of 7

We worked with Jackie to discuss the rate changes and how pay will be handled when we go from FY20 to FY21 in the middle of a pay period. We sent out emails to dept heads to get all the PAF’s with the new rates for FY21 to use as the next payroll will be split FY20/ FY21. The beginning of next week will be busy with organizing all the payroll info to make sure all the figures are correct.

We are still putting out many fires in regard to excise tax bills. I also did much processing of payments and the amount of MLC’s we received this week was far more than typical.

Interim Finance Director and Town Accountant – Chris Holak

As Finance Director/Town Accountant this week I have been entering and posting both payroll and AP warrants as well as cash receipts to the GL. I put our vendor checks in envelopes to be mailed out, created new vendors in Softright and I am checking emails and voicemails. I have been working with department heads on the year-end process and preparing year-end transfers and encumbrances if needed. I have created COVID salary and expense accounts and have moved all of the eligible expenses out of the general fund and into the COVID special revenue account. I have also been working on cash reconciliations with the T/C and dad a finance committee meeting last Wednesday where they approved the year-end transfers.

Fire Department – Steve Kavanagh, Chief

The department responded to several fire alarms with none of those calls being of serious nature, we also responded to several medical calls and am pleased to say that none of these calls were Covid related. I have been involved with the Annual Town Meeting planning through zoom meetings and on- site visits to ensure the safety of our residents. The department will have the BLS Ambulance staffed and on-site for the Annual Town Meeting as well as a medical tent. I am planning on having station coverage and Atlantic Ambulance covering our Town during the Town Meeting.

The senior staff will be interviewing potential candidates for our intern program which will be starting in the middle of July. The candidates that are chosen will have a Cori check done as well as a full firefighters physical. The intern program can last up to three months, at that point the department will have the candidates attend the Massachusetts Firefighting Academy for Firefighter I/II Certification which starts in November. This program lasts four months. The department can finally get back to training with all members starting with group I on July 15th and group II on July 22nd, it has been too long that we have not trained together.

The restriction on inspections was recently lifted and the department will resume conducting smoke and carbon monoxide alarm inspections for sale and transfer on July 6, 2020. The department has been very busy with year end paperwork and entering reports.

Once again we are being vigilant with keeping our vehicles and station sanitized using clorox wipes and the fogging machine. With such a small department we cannot afford to have this virus spread throughout the fire department members. I will continue to work closely with the Town Administrator, Director of Administrative Services, Board of Health and the Police Department during this pandemic.

Land Use Department

Conservation and Open Space Coordinator - Missy Berry

Conducted pre-construction site visit to 27 Larch Row. Conducted site visit to Spring Hill after rain event to check on condition of erosion controls. Issued 213 Larch Row Order of Conditions extension. Reviewed and processed Notice of Intent application for Beverly airport. Reviewed and processed Request for Determination of Applicability for 174 Cherry Street. Reviewed and processed Abbreviated Notice of Resource Area Delineation from Gordon College. Reviewed Longfellow Rd. widening project with Weston & Sampson, and organized site visit with the Conservation Commission. Reviewed and drafted edits to public trial map. Presented Town GIS and trail mapping project to Wenham Connects, and collected feedback on accessible trails in Town. Staffed and hosted the June 22, Conservation Commission meeting.

of 7

Staffed and hosted the June 25, Open Space and Recreation Committee meeting. Worked with conservation commission to collect electronic signatures on outstanding permits. Continued working with Essex County Greenbelt and the Hamilton Wenham Open Land Trust on Conservation Restriction for Knickerson Knoll. Continued to monitor Spring Hill, and communicated with developer, MA DEP, Conservation Commission and peer reviewer on fixing erosion control issues on the site. Worked with Spring Hill, and DEP to evaluate erosion control plan updates and progress on additional Enforcement Order requirements. Handled several resident inquiries regarding Conservation Commission jurisdiction, and permits. Continued to review building permits for Conservation Commission jurisdiction. Continued to review and edit the town wide trail mapping deliverables from the Center for Community GIS. Continued work on draft Tree Removal Policy and application for the Conservation Commission.

Library – Kim Butler, Director

• Holds pick-up continues to be very busy with about 1800 items picked up over the past two weeks. • Delivery of inter-library loan items resumed on Monday, June 29. There is a large amount of backlog

from April and May that needs to be processed and cleared. So far we have received about 58 delivery bins. As soon as those are processed we can start to think about resuming our old inter-library loan delivery process.

• So far 324 residents of all ages have signed up for the summer reading program with about 34,000 minutes of reading logged. The goal for the summer is 500,000 minutes read by the community. All ages are welcome to sign up, participate and win prizes. The link to sign up online is at our website.

• The preservation specialist from the New England Document Conservatory was here on June 24 to evaluate our local history and archival collection. It will take a month or so for her to write up her report and recommendations that we will be working on through fiscal year ’21.

• We are planning for some office rearranging and furniture moving to accommodate social distancing guidelines. I will be working with Mike Hrdy on this once town hall is open.

• Dorothy Goudie (Wenham resident) was re-elected to the Board of Trustees and M.J. Brown (Hamilton resident) was elected as a new trustee. Congratulations to them both!

Police Department – Tom Perkins, Chief

This week was busy for the Police Department as we met several times including a site visit in preparation for Town Meeting. We also confirmed our Accreditation Assessment will be from September 15-17. This give Deputy Chief DiNapoli some time to cross the T’s and dot the I’s. The Beach in its present form continues to be a challenge. This week we decided to open the gate and continue to monitor traffic and parking. What we are finding, with assistance from local residents, is that keeping the gate closed is only causing parking issues with the fishermen and residents locally. Additionally, the portable bathroom company is unable to service the facility which was causing other complaints. Our collective hope is that following Town Meeting we will be able to partially staff the beach for the remainder of the season. We have begun to engage in more normal, yet still reserved, traffic enforcement operation once again as Covid19 continues to subside in our region. I, along with every other Essex Co. Chief spent a very valuable hour and a half discussing pending changes being discussed in the State Senate with Senator Bruce Tarr earlier in the week. The driving point resulting from that meeting was the best way to address most everyone’s concerns was a push and likely a mandate to require all Mass. police departments to be Accredited to at least the level of Certification. Thereby mandating training standards and decertification standards based on that model. What is such good news for Wenham is we are already beyond that level as are quite a few of my fellow Chiefs in the immediate area. The Senator was very pleased to hear and confirm this. As for our training, we are in very good shape there as well due to the fact that we began training our Reserve Officers at the same post academy level as our Full Time Officers. This too will very likely be a mandate in the very near future.

of 7

Town Clerk – Dianne Bucco

Wow working during COVID 19 has been very busy • Posting departmental zoom meetings continues • Public Records Requests have been constantly coming in • Many resident requests for notarial services • Marriage Intentions and requests for birth & death certificates have been numerous • State mandates kept me in the office several evenings in one week for certification of signatures for

Statewide petitions and 2 late night voter registration events for our Election and Town Meeting • Several meetings with Town departments in preparation for the Election & Town Meeting as well as

one general department head meeting • Oaths of Office for public safety has been more hectic than normal - between the appointing public

safety (6/16) and waiting for the signed certificates and getting them in to take the oath before June 30th

• OH yeah, and a well-attended local Election! 950 voters - 546 by mail and 404 in person - 34% turnout - We did not complete the polling until close to 8pm – Buker school although spacious was extremely hot, no cell service or internet – communication between the polling place and the office was not sufficient

• Working on lining up the election workers for the ATM and have an in-person training on Wed 7/8.

Consent Agenda Requested by: Town Administrator Action Sought: Approval

Proposed Motion(s)

MOVE that the Board of Selectmen vote to approve the consent agenda including the following:

• Open Session Meeting Minutes of June 16, 2020 and June 23, 2020


All draft and previously approved minutes are included for review in your packet.

Board Action


A John


July 7, 2020

DRAFTCAH

BOS 6.16.2020 1

TOWN OF WENHAM

Board of Selectmen Meeting of June 16, 2020

Town Hall, 138 Main Street Pursuant to the Open Meeting Law, M.G.L. Chapter 30 A, §§ 18-25, written notice posted by the Town Clerk delivered to all Board members, a meeting of the Board of Selectmen (BOS) was held on Tuesday June 16, 2020 at 6:30 pm virtually on zoom. The Town of Wenham has a three-member Board of Selectmen elected for three-year terms with one seat up for election each year. Catherine Harrison (2020); John Clemenzi (2021); Jack Wilhelm (2022) The Board of Selectmen serve as the chief executive body of the Town. The board's duties include in part appointing the Town Administrator and other board/committee members, developing goals and policies, preparing the town report, the annual budget, and presenting the warrant for Town Meeting. The Board typically meets the first & third Tuesday of each month at 6:30pm in Town Hall. The BOS meetings are posted on the Town calendar. All meetings are open to the public and may be viewed on local cable channels HWCAM.org or You Tube HWCAM. Please be advised that this open meeting is being broadcast live via Zoom and recorded for playback on-line, video on-demand viewing at hwcam.org. The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting. Not all items listed may in fact be discussed. Items may be taken out of order and at times that differ from those listed below. Other items not listed may also be brought up for discussion to the extent permitted by law. All participants wishing to address the Board of Selectmen must indicate so in the Zoom meeting chat. • Call to Order - With a quorum present, Mr. Wilhelm called the meeting to order at 6:30 pm. Selectmen present: Jack Wilhelm, Chair; John Clemenzi, Vice Chair; Catherine Harrison, Clerk Also present: Anthony Ansaldi, Town Administrator; Catherine Tinsley, Recording Secretary Due to the COVID19 Virus pandemic, and restrictions concerning in-person gatherings ordered by the Governor, this meeting took place virtually on Zoom. The Chairs identified that this was a virtual meeting, the meeting was being recorded, all could be heard, and votes would be taken by roll call. Executive Session – The executive session was cancelled. Open session present: Nicci Roebuck, Executive Administrator; Sherrie LeBlanc, Treasurer/Collector; Janet Sacco, Asst. Treasurer Collector/ Payroll Benefits Coordinator; Public Nurse Maribeth Ting; Board of Health Chair Dr. Andrew Ting; Police Chief Perkins and Captain DiNapoli; Fire Chief Kavanagh and Deputy Chief Baxter, Deputy Chief Dan Sullivan; Jim Reynolds, Council on Aging Director; Margaret Hoffman, Planning Coordinator; Dianne Bucco Town Clerk; Jacki Bresnahan, Director of Administrative Services; Michelle Bailey, Wenham Resident/ School Committee member; Gary Cheeseman, selectman candidate; Not Present: Chris Holak, Interim Finance Director • Announcements- Additional information is available on the town web site.

o Budget Forum with Finance & Advisory Committee on Zoom – Wednesday, June 17, 6:30pm – 8:00pm o The warrant hearing is Monday July 6 at 7 PM on Zoom o Annual Town Election – Thursday, June 25, 11:00am -7:00pm, Buker Elementary School o Mandatory Water Ban: Phase 2: No sprinklers. Hand Watering Only between 5pm – 9am. o Request for Letters of Interest for Board & Committee Openings: Affordable Housing Trust, Audit Committee, Cemetery Commission, Community Preservation Committee, Conservation Commission, Council on Aging, Finance & Advisory Committee, Hamilton-Wenham Cultural Council, Hamilton-Wenham Joint Recreation Committee, Historical Commission / Historic District Commission, Iron Rail Commission, Open Space & Recreation Committee, Veterans Committee, Wenham Connects, WISSH Committee, Zoning Board of Appeals

• Reports o Town Administrator Weekly Department Update

o Chairman Mr. Wilhelm noted the town extended the real estate tax payment due date from May 1 to May 30 without penalty and asked for the percentage of payments not made by June 1, noting his concern with the town’s cash flow, and the rate of Wenham’s unemployment rate. In the absence of the Interim Finance Director, Mr. Ansaldi noted the collection rate was (approx..) 97%. Mr. Wilhelm requested current information.

DRAFTCAH

BOS 6.16.2020 2

Mr. Wilhelm referenced the School Committee meeting where the chair limited public chat to 3 minutes and that the BOS should also take limited public comment through chat. (note: It was later clarified that the School Committee limits public comment to 3 minutes per person, not 3 minutes overall) Ms. Harrison agreed public input was important but suggested 3 minutes was not be enough time and suggested 1 -3 minutes per person up to 10 minutes total. Mr. Wilhelm agreed with a 10-minute limit and that the BOS take comments the next meeting. Mr. Clemenzi agreed with the public input but noted the time needed may depend on the subject being discussed. Consent Agenda Minutes – Open Session: May 19, 2020; Executive Session May 19, 2020 Vote: The Board of Selectmen voted unanimously by roll call vote to approve the consent agenda including the following: • Open Session Meeting Minutes of May 19, 2020 • Executive Session Meeting Minutes of May 19, 2020 to be held. New Business • COVID – 19: Update from the Public Health Nurse Maribeth Ting Ms. Ting reported that Wenham has not seen an increase of confirmed cases since May 25 and remains at 19 confirmed cases. Ms. Ting reviewed that State changed the way reporting COVID-19 to include probable cases and Wenham is now reporting probable cases at 6; there has been 2 deaths associated with COVID-19 in Wenham. Ms. Ting reminded residents of the importance to continue with safety measures, washing hands, maintaining 6 feet physical distancing, face coverings and those not feeling well to stay home. The state also issued a notice related to the recent large public gatherings/protests and has opened 50 COVID-19 test sites for two days to allow additional testing for those that participated. The closest locations are at the CVS in Danvers and Ipswich. Additional information is on the Mass.gov web site. Dr. Ting spoke on the trend of the Essex County data. The county and state numbers of new COVID-18 cases are flattening out. The concern is as more people get together, if positive numbers would be similar to those states that have completely reopened and experienced and increase in COVID-19 cases. • Fire Chief Kavanagh spoke on the replacement of Engine 4, one of the department’s two pumper trucks. This purchase is presented to voters on the ballot. Last year the state inspector informed the Chief that the engine would not pass another inspection due to rust / corrosion and body separation. The estimated cost to repair the visible issues is $175,000; this does not include any additional costs /repairs. Engine 4 was built in 1999 and even after repairs, would only be able to be used as a reserve truck. Chief Kavanagh spoke on the necessity to have two pumper trucks to be in compliance with fire fighter standards. If these standards are not met, the town’s insurance office rating (ISO) would change and insurance premiums would increase. Two pumper trucks and one ladder are a standard response. Without two pumper trucks the town of Wenham would no longer be permitted to participate in mutual aid with local communities or the rapid intervention team. A pumper is vital equipment to the fleet and in response to a fire. The new truck is stainless steel and aluminum to resist rust and corrosion. • Discussion and potential Approval of Deputy Chief Kevin DiNapoli’s Contract Memorandum of Agreement Deputy Police Chief, June 16, 2020

Vote: The selectmen voted unanimously by roll call vote to agree to the terms and conditions as set forth in the contract for Deputy Police Chief Kevin DiNapoli effective June 16, 2020 through June 30, 2023. Mr. Ansaldi reviewed that this is a title change for Mr. DiNapoli from Captain to Deputy Chief; there is no immediate increase in salary with the title change. Deputy Chief DiNapoli was selected for Captain with the intent that he would serve under Chief Perkins and be his replacement as Wenham Police Chief, when Chief Perkins retires. Each selectman voiced congratulations, stating that Mr. DiNapoli has done an excellent job as Captain. Chief Perkins spoke briefly on the accreditation process for the Wenham Police Department. The Department is up for Accreditation Review in the next few months. Captain DiNapoli was credited for his dedication and work towards the Accreditation process. Deputy Chief DiNapoli said he was excited to keep with the town and continue his work with the professional men and women of the town and thanked Chief Perkins for his mentoring the past 3 years. He thanked Town Administrator Ansaldi for his patience and professionalism during the contract negotiation process. • Appointments Selectman Clemenzi read the list of appointments as presented in the meeting packet. Vote: The Selectmen voted unanimously by roll call vote to appoint all those in the attached lists for a one-year term beginning July 1, 2020 and ending June 30, 2021.

DRAFTCAH

BOS 6.16.2020 3

Police Department: Chief Thomas C. Perkins, Deputy Chief Kevin J. DiNapoli, Sergeant Michael J. Mscisz, Sergeant Christopher J. Machain, Sergeant David T. Marsh, Patrolman Amanda L. Cecchini, Patrolman Chad M. Labrie, Patrolman John P. Phillips, Detective Jason Lucontoni; Reserve Officers: Steven T. Farinato, David R. Farry, John C. Freitas, Kevin D. Kelley, II, Travis J. Kneeland, Wesley S. Izidoro, Lawrence M. Nestor, Daniel K. O’Connell, Reini Perez, Michael F. Perry, Brian J. Pratt, Christopher T. Sanborn, Anthony Santo, Richard J. Sherry, Scott W. Wood: Administrative Assistant: Susan M. Hersee ; Chaplain: Dean W. Pederson; Liquor Agent: Kevin J. DiNapoli; Police Matrons: Susan M. Hersee, Catherine E. Tinsley; Animal Control Officer: Stephen B. Kavanagh; Animal Control, Indigenous: Stephen B. Kavanagh; Fire Department: Deputy Chief and Fire Prevention Officer Jeffrey W. Baxter, Call Deputy Chief Daniel C. Sullivan, Firefighter and Call Captain John H. Joyce, Call Lieutenant Michael T. Binns, Call Lieutenant Gary P. Blaney, Call Lieutenant ; Thomas D. Curran, Call Lieutenant Christopher J. Jones, Call Lieutenant Sean P. McCarthy; Call Firefighters: Nickolas D. Bean, Richard C. Bertone, Denzel B. Birth, Benjamin; P. Blanchette, Jason E. Braley, Robert Y. Gallinelli, Stephen M. Koutrakis, Ryan C. LeBoeuf, Anthony C. Nickas, Erica R. Poitras, Michael P. Reynolds, Michael D. Schroeder, Chris G. Swiniuch, Leonard K. Tuneburg, William E. Wildes; Provisional Call Firefighters: Cooper L. Gennodie; Chaplain: Reverend Michael Duda; Oil Burner Inspector: Jeffrey W. Baxter; ADA Coordinator: James Reynolds; Assistant Inspector of Wires: Denis F. Curran, Jr. Eastern Essex Veterans District Representative: John A. Clemenzi; Eastern Essex Veterans District Representative, Alternate: William J. Wilson, III; Fence Viewer: Angelo P. Salamone; Inspector of Wires: Robert J. Brown; Interim Finance Director & Town Accountant: Christopher T. Holak; Local Inspectors: Richard Maloney, E. Peter Swindell; Moth Work, Superintendent of: Winslow E. Mulry; Parking Clerk: Nicole J. Roebuck; Plumbing & Gas Inspector: Kevin Dash; Plumbing & Gas Inspector, Assistant: David Pereen; Records Access Officer: Dianne K. Bucco; Town Counsel: KP Law; Treasurer/Collector: Sherrie L. LeBlanc o Town officer for 3-year term - Tree Warden: Winslow E. Mulry Vote: Selectmen voted unanimously by roll call vote to appoint Winslow E. Mulry as Tree Warden for a three-year term beginning July 1, 2020 and ending June 30, 2023. • Discussion and potential approval regarding Annual Town Meeting July 11, 2020 Vote: The selectmen voted unanimously by roll call vote to hold the annual town meeting on July 11, 2020 with a start time of 9 am to be held at Pingree Park (Main Street, Wenham). On June 2, 2020, the Board of Selectmen selected July 11, 2020 for the Annual Town Meeting. With the majority of residents responding to the town survey preferring town meeting be outside, the town will hold town meeting outside at Pingree Park under a tent. Mr. Ansaldi referenced an overhead photo of Pingree Park to show the park layout and the proposed location of the tent and parking. Mr. Ansaldi described the tent which will seat 262 chairs spaced 6 feet apart. The floor is hardwood and handicap accessible. The bathrooms will be open. The check in time was proposed to be 8am, with town meeting beginning at 9am. It is anticipated town meeting will last for an hour and a half. Those who worked closely on the town meeting preparations were acknowledged: Nicci Roebuck, Jackie Bresnahan, Public Nurse Maribeth Ting, Town Clerk Dianne Bucco, Jim Reynolds, ADA coordinator, Police & Fire Chief’s & Deputy Chiefs. • Vote to re-open Warrant, amend, potentially postpone articles and close warrant Vote: The Selectmen voted unanimously by roll call vote pursuant to MGL C.39, §10 to re-open the warrant for the Saturday, July 11, 2020 Annual Town Meeting. Mr. Ansaldi referenced a PowerPoint presentation with the warrant articles and recommended the July 11, 2020 town meeting only address financial articles and non-financial articles be held for a special town meeting in the fall. Postponed articles with financial impact included Free Cash for one-time capital, transfer for water surplus for the SCADA system, and the meals tax & room occupancy room tax; other non-financial articles were also delayed. Mr. Ansaldi noted the citizen’s petition must be included on the annual town meeting warrant, but the petitioner has agreed to hold the citizen petition to increase the board of selectmen from a three-member board to a five-member board to the Fall. The selectmen discussed the proposed warrant articles for town meeting and postponed articles. Mr. Ansaldi stated that Article 3, the override for the town, must be amended from $361,640 to $239,006. Mr. Ansaldi explained as a result of the pandemic the FY21 budget was reviewed and revenue and expenses were reduced, and cuts made. The town also switched health insurance plans and the Essex Tech School assessment was lower than was previously estimated. Vote: Mr. Wilhelm moved and Mr. Clemenzi seconded to support the following articles in the July 11, 2020 annual town meeting warrant: o Levy limit budget o Free cash to balance the budget o Override - Town o Override -loose leaf pick up- contingent on 3 o Override - School o Town debt authorization and exclusion – fire truck (Consent agenda): Cemetery- trust fund acceptance

(Consent agenda): Cemetery- maintenance transfer (Consent agenda): Water reserve transfer ($35k) (Consent agenda): Chapter 90 acceptance o CPA Appropriations o School debt authorization and exclusion – FY 21

capital

DRAFTCAH

BOS 6.16.2020 4

Postponed Articles to a special fall town meeting (date to be determined)

o Free Cash for one-time capital o Transfer from water surplus for SCADA ($150k) o Recodify – general bylaw o Recodify - zoning bylaw

o Demolition Delay general bylaw o Meals Excise tax o Room occupancy tax o Citizens Petition

The selectmen and Mr. Ansaldi had a thoughtful discussion about the order of the warrant articles. Ms. Harrison suggested, and it was agreed, that the town moderator remind voters at town meeting to remain in their seats and stay for the entire meeting. Mr. Ansaldi proposed the consent agenda be first and it was agreed and the order of the warrant articles was set: Consent agenda (articles 1-4)

1. Cemetery Trust fund 2. Cemetery Maintenance 3. Water reserve transfer 4. Chapter 90 acceptance

5. Levy limit budget 6. Free cash to balance budget 7. Override town 8. Override loose leaf 9. Debt - fire truck

10. Override school 11. School debt 12. CPA

Vote: Mr. Wilhelm called for a vote on the motion to place the articles 1-12 on July 11, 2020 Annual Town Meeting and set the order of the Articles as discussed, and postpone the Articles as listed /presented until a Special Town Meeting in the Fall of 2020. (date to be determined). The motion carried unanimously by roll call vote. Vote: The selectmen voted unanimously by roll call vote to amend Article 3 (Override-Town) from $361,640 to $239,006. Vote: The selectmen voted unanimously by roll call vote, pursuant to MGL C.39, §10 to close the warrant for the Saturday, July 11, 2020 Annual Town Meeting and to direct that the constable post said warrant forthwith. • Adopt Article Recommendations The finance committee votes to recommend/ not recommend favorable action to town meeting were acknowledged. *It was noted the Chair, Alex Begin recused himself from discussions / votes on articles related to debt / borrowing due to his work that require he do so. Levy limit – Finance Committee voted favorable action 5-0-0

The selectmen voted unanimously by roll call vote to recommend favorable action to town meeting. 3-0-0 Free cash to balance budget: Finance Committee voted favorable action 5-0-0

The selectmen voted unanimously by roll call vote to recommend favorable action to town meeting. 3-0-0 Override: town- Finance Committee voted favorable action 5-0-0

The selectmen voted by roll call vote to recommend favorable action to town meeting. 3-0-0 Override: loose leaf pick-up - Finance Committee did not vote favorable action 0-5-0.

The selectmen voted by roll call vote to recommend favorable action to town meeting. 0-3-0. The motion failed. (It was noted there would still be a bagged leaf pickup) Debt: fire truck - Finance Committee voted favorable action 4-0-0 *

The selectmen voted by roll call vote to recommend favorable action to town meeting. 3-0-0 Override: School Budget ($723,722) - Finance Committee voted favorable action 3-2-0

The selectmen voted by roll call vote to recommend favorable action to town meeting. The motion failed 0-2-1 with Ms. Harrison abstaining It was noted that the town adjusted the budget (reduced revenues) and reduced the override. The school is 54% of the budget. Ms. Bailey noted in the chat that the school reduced their budget based on revenue reductions of state aid of 20%. ($1.27 million) Mr. Wilhelm noted the selectmen may amend their vote before/at town meeting pending action/ information from the school. Ms. Harrison clarified that she was not ready to vote now since the information may change over the next few weeks, but will not have another opportunity to vote before town meeting and therefore abstained. Override: School debt – Finance Committee voted favorable action 4-0-0 *

The selectmen voted by roll call vote to recommend favorable action to town meeting. The motion failed 0-2-1 with Ms. Harrison abstaining.

DRAFTCAH

BOS 6.16.2020 5

Community Preservation Act - The Community Preservation Committee voted favorable action 8-0-0.

Finance Committee voted favorable action 5-0-0. The selectmen voted by roll call vote to recommend favorable action to town meeting. 3-0-0 Consent Agenda – Cemetery Trust Fund; Cemetery Maintenance; Water Reserve; Transfer Chapter 90 Acceptance

The Finance committee voted favorable action 5-0-0. The selectmen voted by roll call vote to recommend favorable action to town meeting. 3-0-0 Adjourn – The selectmen voted unanimously to adjourn at 8:17pm Respectfully Submitted By Catherine Tinsley 6.26.2020

DraftCAH

BOS 6.23.2020 1/3

TOWN OF WENHAM Board of Selectmen

Meeting of June 23, 2020 Town Hall, 138 Main Street

Pursuant to the Open Meeting Law, M.G.L. Chapter 30 A, §§ 18-25, written notice posted by the Town Clerk delivered to all Board members, a meeting of the Board of Selectmen (BOS) was held on Tuesday June 23, 2020 at 6:30 pm virtually on zoom. The Town of Wenham has a three-member Board of Selectmen elected for three-year terms with one seat up for election each year. Catherine Harrison (2020); John Clemenzi (2021); Jack Wilhelm (2022). The Board of Selectmen serve as the chief executive body of the Town. The board's duties include in part appointing the Town Administrator and other board/committee members, developing goals and policies, preparing the town report, the annual budget, and presenting the warrant for Town Meeting. The Board typically meets the first & third Tuesday of each month at 6:30pm in Town Hall. The BOS meetings are posted on the Town calendar. All meetings are open to the public and may be viewed on local cable channels HWCAM.org or You Tube HWCAM. Please be advised that this open meeting is being broadcast live via Zoom and recorded for playback on-line, video on-demand viewing at hwcam.org. The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting. Not all items listed may in fact be discussed. Items may be taken out of order and at times that differ from those listed below. Other items not listed may also be brought up for discussion to the extent permitted by law. All participants wishing to address the Board of Selectmen must indicate so in the Zoom meeting chat. Due to the COVID19 Virus pandemic, & restrictions concerning in-person gatherings ordered by the Governor, this meeting took place virtually on Zoom. It was confirmed all could be heard and votes would be taken by roll call. Call to Order - With a quorum present, Mr. Wilhelm called the meeting to order at 5:30 pm. Selectmen present: Jack Wilhelm, Chair; John Clemenzi, Vice Chair; Catherine Harrison, Clerk Also present: Anthony Ansaldi, Town Administrator. Nicci Roebuck, Executive Administrator/ Minutes reorder for ES. *The recording of the opening of the meeting and the executive session minutes were recorded by N. Roebuck. Executive Session Executive Session pursuant to G.L. c. 30A, § 21(a)(7) to comply with, or act under the authority of, any general or special law or federal grant-in-aid requirements (“Purpose 7”), the Open Meeting Law, G.L. c. 30A, §§ 22(f), (g), to review the Board of Selectmen’s November 19, 2019 and December 2, 2019 executive session meeting minutes. The selectmen returned to open session at 6:30 pm. Open session present: Catherine Tinsley, Recording Secretary; Jacki Bresnahan, Director of Administrative Services; Nicci Roebuck, Executive Administrator; Chris Holak, Interim Finance Director; Sherrie LeBlanc, Treasurer/Collector; Janet Sacco, Asst. Treasurer Collector/ Payroll Benefits Coordinator; Public Nurse Maribeth Ting; Board of Health Chair Dr. Andrew Ting; Police Chief Perkins & Deputy Chief DiNapoli; Fire Chief Kavanagh & Deputy Chief Baxter, Deputy Chief Dan Sullivan; Jim Reynolds, Council on Aging Director; Margaret Hoffman, Planning Coordinator; Dianne Bucco Town Clerk; Sean Timmons, recreation Director; Michelle Bailey, Wenham resident/ school committee member; Gary Cheeseman, selectman candidate Joan DeGeorge, Wenham resident; Harriet Davis, Wenham resident; Patrick Waddell, Wenham resident; Public Comment Joan DeGeorge Main Street, spoke on her concerns that residents were not allowed to put signs up in the easement in front of their homes. Ms. DeGeorge cited that most residents maintain that small strip of land and questioned why signs were not allowed, but mailboxes, flowers, and planters appear to be permitted. Mr. Wilhelm opined that the bylaw could be relaxed at this time until it can be brought before town meeting to be amended. Harriet Davis, Historic District Commissioner, noted that Main Street is in the historic district and signs are not allowed under a separate bylaw. Ms. Davis opined there are safety issues associated with anything being in that strip of land included in the easements along the street. Ms. Davis also spoke in support of the new fire truck that is on the ballot. Mr. Waddell applauded the town for lighting up town hall in rainbow colors at night for pride month. Mr. Waddell opined this was in stark contrast to the June 2 meeting when the chairman would not take public comment from any of the 60 residents that wanted to speak about the town meeting date, including the outgoing superintendent, or school committee chair. Mr. Waddell identified that he requested executive session minutes from November 19, 2019 and December 2, 2019 which should be discussed by the selectmen in public and questioned a cover up because it involved a complaint against a selectman.

DraftCAH

BOS 6.23.2020 2/3

Announcements – Additional information is available on the town’s website. 1. Annual Town Election – Thursday, June 25, 11:00am -7:00pm, Buker Elementary School 2. Annual Town Meeting Warrant Hearing – Monday, July 6, 7:00pm, on Zoom 3. Annual Town Meeting – Saturday, July 11, 9:00am, Pingree Park, Main Street 4. Request for Letters of Interest for Board & Committee Openings: Affordable Housing Trust, Audit Committee, Cemetery Commission, Community Preservation Committee, Conservation Commission, Council on Aging, Finance & Advisory Committee, Hamilton-Wenham Cultural Council, Hamilton-Wenham Joint Recreation Committee, Historical Commission / Historic District Commission, Iron Rail Commission, Open Space & Recreation Committee, Veterans Committee, Wenham Connects, WISSH Committee, Zoning Board of Appeals Reports Town Administrator Chairman Selectmen Consent Agenda • Minutes – December 7, 2019; June 2, 2020 Vote: The BOS voted unanimously by roll call to approve the consent agenda. • COVID-19 Discussion Update from the Public Health Nurse Ms. Ting reported it has been 29 days with no new confirmed cases of COVID-19 and 17 days since last probable cases and no additional deaths. Even though the COVID-19 numbers have stabilized, Ms. Ting reminded residents to remain vigilant in COVID-19 safety practices of washing hands, wearing face covering and physical distancing. In Phase 2 /Step 2 youth sports are allowed to being and Ms. Ting is working to provide guidance to the recreation department and staff. Ms. Ting is also working with the town on a safe election June 25 and town meeting July 11. The public nurse may be contacted for additional questions. Ms. Ting answered a question from the public that the Wenham Canal is not under the jurisdiction of the town and the Salem Beverly Water Board, the organization responsible for this property has been notified that town trails are open. The closed trail signs located at the canal are still in place. • Discussion on Financial Position for FY20 Mr. Holak reviewed the cash flow update through June 22. Estimated revenue to be collected through the fiscal year was projected at $19,102,444.44 Estimated expenses through the fiscal year was projected at $19,077,010.91 At the end of the fiscal year, the town is projected to be net positive at $25,433.53

• Update on Summer 2020 Recreational Programs Mr. Timmons was present to provide an update on summer programs and referenced a PowerPoint presentation. The Veteran’s Memorial Pool will not be open this season due to the costs to accommodate a short 6-week season, 40 % maximum capacity (30 patrons and 5 staff), 1.5-hour swim sessions, with 30 minutes between sessions to disinfect. There must be designated sitting areas, changing rooms/showers must be closed, and face coverings are required, unless in pool. Opening the pool was cost prohibitive with a weekly operating expense of $6,910; even at the maximum drop in charge of $12 per person for 1.5-hour session, the pool would run a deficit only being open 6 weeks. The Pool Revolving Fund will end FY 2020 with negative balance of $800. The pool cover will be removed only for required cleaning and maintenance in July (under the FY21 budget). The Patton Park Summer Camp Programs have been cancelled due to concerns including that the programs would not resemble what was proposed and advertised, would significantly reduce the number of children, no pool, or field trips and only outside activities allowed with no provisions for a rainy day. However, Mr. Timmons introduced new programs to be held over the summer outside under tents. Some of the programs include Enrichment programming, Nature, computer, sports, Theatre / Arts. Registration for the programs has started and currently about 75 children have signed up to participate. Mr. Timmons left the meeting.

DraftCAH

BOS 6.23.2020 3/3

• Discussion and potential approval of FY20 merit pay for non-union Employees Memo re Recommendations on FY20 Merit Pay for Non-Union Employees from A. Ansaldi to BOS, June 18, 2020

With concerns of cash flow and lower than expected revenue the selectmen previously put the merit program for employees on hold. The merit program was budgeted at $30,000. Mr. Holak has indicated the town will have the funds to continue with the merit program for FY2020. Vote: The selectmen voted unanimously by roll call vote to approve the FY 2020 merit pay program. • Town Administrator Annual Performance Evaluation and discussion of FY20 merit pay Memo re Priority Project and FY’s 19-20 goal Setting Summary, to interim Town Administrator, April 12, 2019 Town Administrator Evaluation Form - blank

Mr. Wilhelm passed over this agenda item with no explanation. • Discussion and potential approval regarding Annual Town Meeting July 11, 2020 at 9 am, Pingree Park Discussion and potential approval to reduce the quorum Latest COVID-19 Related Municipal Relief Legislation, June 6, 2020 from town counsel KP Law

Mr. Wilhelm referenced the Hamilton Town meeting held last week, at which more than 500 (Hamilton) residents attended. The meeting was held outside under a tent at the high school. Mr. Wilhelm did not see the need to lower the quorum for Wenham’s town meeting, citing Hamilton’s successful town meeting. Mr. Ansaldi referenced an overview of Pingree Park and spoke on the location of the tent, parking, overflow, lawn seating area etc. He noted there would be WIFI, water, face coverings, and hand sanitizer available at town meeting. There is a first aid tent, the ambulance will be on site, as well as the police and fire. There is parking in Pingree Park and in the library parking lot. Town reports are being mailed to each home; residents should bring their own town report to town meeting. On a side noted, the Town of Hamilton was going to use voting clickers as a trial but there were not enough devices for each voter and the clickers could not be used. The Town of Ipswich uses clickers for their town meeting voting. Mr. Ansaldi will continue to look into a shared purchase with other communities. Other than Mr. Wilhelm’s opening remark, no specific discussion of quorum changes occurred. • Discussion regarding the Town’s Zoning Bylaws pertaining to Section 7 – Signs Mr. Clemenzi questioned the signs being installed around town in the easement that were against the bylaw. Mr. Wilhelm suggested the town review the sign bylaw in the fall and although the bylaw prohibits signs in right of ways, etc., at this time, as long as signs are not on town property in front of town hall, municipal buildings or at any of the memorials, that the town relax, and not enforce, the sign policy. Mr. Clemenzi commented that the sign policy was created to limit contractor signs, and advertising signs all over town. Recently there are a lot of signs up and he questioned the policy. Ms. Harrison agreed with reviewing and changing the bylaw since presently they could be a conflict to the freedom of speech, and recommends that everyone who has signs receives the same response at this time. • Other matters, as may not have been reasonably anticipated by the Chair (Discussion Only) • Adjournment – The selectmen unanimously adjourned by roll call vote at 7:33 pm.

Respectfully Submitted By Catherine Tinsley 6.28.2020

________________________________________________________________

New Business – Board of Selectmen Reorganization Election of Chair, Vice Chair & Clerk

Requested by: TA Action Sought: Procedural

Proposed Motion(s)

Discussion Dependent


This is the first meeting of the Board of Selectmen since the June 25, 2020 Annual Election for which the Board needs to elect a Chair, Vice Chair and Clerk through the 2021 Annual Town Election.

Board Action


B Jack


July 7, 2020

________________________________________________________________

New Business – COVID-19 Update from the Board of Health & Public Health Nurse

Requested by: BOH, Public Health Nurse Action Sought: Update and approval

Proposed Motion(s)



Board of Health Chairman Dr. Andrew Ting or Wenham Public Health Nurse Maribeth Ting will be providing an update to the BoS.

Board Action


C Gary


July 7, 2020

New Business - Appointments Cemetery Agent Requested by: Cemetery Commission Action Sought: Appointment

Proposed Motion(s)

• MOVE that the Board of Selectmen appoint William Wildes as Cemetery Agent for a term

beginning July 8, 2020 through June 30, 2021.


Attached please find the recommendation from the Cemetery Commission recommending William Wildes as burial agent.

Board Action


D Gary


July 7, 2020

________________________________________________________________

New Business – Iron Rail Commission Update Update on Tenants Rent


Proposed Motion(s)



Attached, please find an email from Iron Rail Commission Chairman Lou Randazzo requesting to appear before the Board of Selectmen to update the Board on the status of tenant’s rental agreements at the Iron Rail. Also, attached is an updated rental spreadsheet from Interim Finance Director Chris Holak for review.

Board Action


E John


July 7, 2020

From: ironrailTo: Jack Wilhelm; John Clemenzi; Gary CheesemanCc: Anthony Ansaldi; Nicole Roebuck; [email protected]; [email protected]: FW: Iron Rail Tenant Letters & Contact InformationDate: Tuesday, June 30, 2020 5:22:30 PMAttachments: Iron Rail Letter (Scout Troop 28)(July 1, 2020).pdf

Iron Rail Letter (HWY Football)(July 2020).pdfIron Rail Letter (HWY Soccer)(July 2020).pdfIron Rail Letter (Gymnastics)(July 2020).pdfIron Rail Letter (LaPlante)(July 2020).pdfIron Rail Letter (Local 28 Band)(July 2020).pdfIron Rail Letter (Provost)(July 2020).pdfIron Rail Letter (Wags)(July 2020).pdfIron Rail Tenant Contacts (as of 07-01-20).pdf

Dear Board Members,

Please find attached Iron Rail tenant letters and a tenant contact list that the Iron Rail Commission intends to send totenants. Please let me know if you have any questions.

In summary, of the five main tenants, two are paid in full and three have not paid rent since March 2020. Theoutstanding rental payments equal $34,282. One tenant has been paying an incorrect amount since July 2019. Theoutstanding rent for the underpayment is $1,014. Of the tenants in the scout barn, one is paid in full and one hasagreed to pay $500 per year to store equipment.

Thank you,

LouNatalieTed

________________________________________From: Nicole RoebuckSent: Tuesday, June 30, 2020 3:59 PMTo: ironrailCc: '[email protected]'; Natalie nemeskal; Anthony AnsaldiSubject: Iron Rail Tenant Letters & Contact Information

Lou,

Attached please find the Iron Rail tenant contact list and signed letters that will be mailed to tenants from Town Hallon Wednesday, July 1, 2020.

Thanks to Natalie for her help on this today.Nicci

Nicci RoebuckExecutive AssistantTown Administrator’s Office

Town of Wenham138 Main Street, Wenham, MA 01984978-468-5520 x2
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

CONFIDENTIAL DRAFT

Iron Rail Tenants & Sub-Tenants July 1, 2020

Lou Randazzo Chairman Iron Rail Commission Phone: (978) 473-9600 E-Mail: [email protected] Tenant Contact Name Phone Email Monthly Rent Iron Rail Gymnastics Academy

Richard Healey 978-766-6263 [email protected] $5,253.13

Hamilton-Wenham Youth Soccer Ass., Inc.

Don Lake 978-460-6868 [email protected] $5,000.00 (per year on Sept. 1st)

Wags Doggie Day Care, LLC

Lisa Kane 978-317-9247 [email protected] $4,620.54

Provost Personal Training, LLC

Mark Provost

617-650-2305 978-468-4561

[email protected] $1,554.93

LaPlante Healing Arts

Lisa LaPlante 978-290-0771 [email protected] $632.67

Local 28 Band Peter Schibli Dudley Nostrand

617-480-0165 978-998-1681

[email protected] [email protected]

$300.00

Hamilton-Wenham Youth Football Association

Steve Kolano Marty Cooke

978-835-1381 781-953-1187


$500.00 (per year on June 30th)

Boy Scout Troop 28

Matt Bailey 978-468-7331 [email protected] $-0-

Sub-Tenant Contact Name Phone Email Annual Rent Academy at Penguin Hall

Molly Martins 978-468-6200 [email protected] $3,500 ($1,750 due on Jan. 1st and April 1st)

Landmark School, Inc.

Dan Ahearn 978-236-3203 [email protected] $4,500 ($2,250 due on Jan. 1st and April 1st)

mailto:[email protected]

mailto:[email protected]

Gymnastics Provost Annex Fl. 2 ‐ "Local 28" Wags LaPlante

SoccerYouth

Soccer Penguin Hall

Total rent 63,037.50 18,659.10 3,600.00 55,446.52 7,154.01

July 5,253.12 1,554.00 300.00 4,507.85 584.00 ‐ ‐ August 5,253.12 1,554.00 300.00 4,507.85 584.00 11,500.00 ‐ September 5,253.12 1,554.00 300.00 4,507.85 584.00 5,000.00 ‐ October 5,253.12 1,554.00 300.00 4,507.85 584.00 ‐ ‐ November 5,253.12 1,554.00 300.00 4,507.85 584.00 ‐ ‐ December 5,253.12 1,554.00 300.00 4,507.85 584.00 ‐ ‐ January 5,253.12 1,554.00 300.00 4,507.85 584.00 ‐ ‐ February 5,253.12 1,554.00 300.00 4,507.85 584.00 ‐ ‐ March 5,253.12 1,554.00 300.00 4,507.85 ‐ ‐ April ‐ ‐ 300.00 ‐ 1,265.32 ‐ ‐ May ‐ ‐ 300.00 ‐ 632.66 ‐ ‐ June ‐ ‐ 300.00 ‐ ‐ ‐ ‐

total 128,504.71

128,504.71 ties to GL

FY20 Iron Rail Rental Summary as of 6/2/2020

F:/ Iron Rail Contracts / FY20 Iron Rail Summaryas of run date : 6/30/2020 page 1 of 1

CONFIDENTIAL DRAFT

Iron Rail Tenants & Sub-Tenants July 1, 2020

Lou Randazzo Chairman Iron Rail Commission Phone: (978) 473-9600 E-Mail: [email protected] Tenant Contact Name Phone Email Monthly Rent Iron Rail Gymnastics Academy

Richard Healey 978-766-6263 [email protected] $5,253.13

Hamilton-Wenham Youth Soccer Ass., Inc.

Don Lake 978-460-6868 [email protected] $5,000.00 (per year on Sept. 1st)

Wags Doggie Day Care, LLC

Lisa Kane 978-317-9247 [email protected] $4,620.54

Provost Personal Training, LLC

Mark Provost

617-650-2305 978-468-4561

[email protected] $1,554.93

LaPlante Healing Arts

Lisa LaPlante 978-290-0771 [email protected] $632.67

Local 28 Band Peter Schibli Dudley Nostrand

617-480-0165 978-998-1681


$300.00

Hamilton-Wenham Youth Football Association

Steve Kolano Marty Cooke

978-835-1381 781-953-1187


$500.00 (per year on June 30th)

Boy Scout Troop 28

Matt Bailey 978-468-7331 [email protected] $-0-

Sub-Tenant Contact Name Phone Email Annual Rent Academy at Penguin Hall

Molly Martins 978-468-6200 [email protected] $3,500 ($1,750 due on Jan. 1st and April 1st)

Landmark School, Inc.

Dan Ahearn 978-236-3203 [email protected] $4,500 ($2,250 due on Jan. 1st and April 1st)

mailto:[email protected]:[email protected]

________________________________________________________________

New Business – Land Use Update Update from Planning Coordinator Margaret Hoffman


Proposed Motion(s)



Planning Coordinator Margaret Hoffman joins the meeting to provide an update on all pending Land Use projects.

Board Action


F John


July 7, 2020

Land Use Department Weekly Update 7/1/2020

Update on outstanding projects under Land Use

• Spring Hill Farm Subdivision – 79 Dodge’s Row o As of July 2 there are 7 homes occupied, 5 in different stages of construction and 5 have

not yet pulled building permits. o This project has some outstanding issues that are being monitored by the Land Use

Department and the Building Inspector. Erosion control was a problem starting in February when we had severe rain. It was brought to our attention and DEP that silt was flowing down the roadway and into the Longham Reservoir. Since then we have utilized Weston and Sampson as peer reviewer and they have been able to work with us and the developer to implement erosion control that is working and is protecting the water resources from additional runoff.

o This project is required to create at least 2 affordable units. One of the units is 83 Dodge’s Row. It is a small single family home. The developer has utilized MCO Housing Services in Harvard, MA as their lottery agent. They have sent their Local Action Unit application to DHCD to get their sign off on the proposed unit in order for us to count it on our SHI. DHCD has asked them for the rationale behind the unit not being indistinguishable from the other units. I have not heard back from MCO with their answer. There is a discussion between Habitat for Humanity and the developer about possibly donating one of the lots to Habitat for development.

o I anticipate that the developer will want to have this road accepted at next Spring’s Town meeting. I am hoping that we can make the development of the affordable units a requirement of the acceptance.

• Wenham Pines o Wenham Pines applied to the Planning Board in December to allow a reduction in the

size of the units being offered from an average of 3,000 sq feet to average 2,400 sq feet. The developer had received feedback from potential buyers that they would prefer smaller units with a single floor plan. They closed on their first unit 2 Pine Hill Rd. in April and they have two additional units 10 and 12 Pine Hill Rd. under agreement with work being done right now to finish them for their scheduled closings in August. There has been no progress on the renovation of the farmhouse into affordable units. The 2 affordable unit restrictions were changed to remove the age restriction due to DHCD regulations.

o We have received the required Condominium Trust Association documents. • Maplewoods

o The ZBA closed the hearing and issued their amended decision which was filed with the Town Clerk on June 30 to start the 20 day appeal period. (ends July 20)

o The Board enlisted the help of Adam Costa as Town Counsel, Judi Barret as consultant (paid for by a Technical Assistance grant from Mass Housing Partnership) and Weston and Sampson as Peer Reviewer. All were involved with the original project.

o The amendments were determined by the Settlement Agreement between the developer and the neighbors that brought the appeal.

o The project is approved for 45 one bedroom apartments in one 2-story building. o All units are age restricted to 62+ o All units are restricted to low or moderate income eligible applicants that comply with

DHCD guidelines. o To the extent allow by law, preference for renting up to 70 percent of the units will be

given to Wenham residents under the Local Preference policy in the Chapter 40B Guidelines.

o All units will count on the Towns Subsidized Housing Inventory upon completion. • 60 Arbor Street Definitive Subdivision

o Applicant has submitted revised plans showing a one lot subdivision. o Planning Board will be hearing testimony on this case beginning Thursday night. o 2 members had to rcuse themselves as direct abutters leaving only 3 members. Don

Killam’s term was up in June, so the PB did not want to start the case until they had a new member. David Anderson was elected to the Board and will be eligible to sit on the case with Virginia Rogers and Peter Clay.

o This case is sensitive because it was in litigation for over 2 years due to an appeal of the Planning Board denial back in 2017. The revised plans are similar but we will know more after Thursday’s meeting.

• Housing Production Plan o The Affordable Housing Trust is discussing the possibilities of creating a Housing

Production PLan that can be approved by the state. We currently have the AHT’s Affordable Housing Action plan which has several of the items necessary for a Housing Production Plan. I am communicating with some consultants to get estimates on getting this done. The benefits of having an HPP are It will address unmet housing needs of low- and moderate-income residents in the

community Help communities meet the State mandate requiring that 10% of total year-round

housing units be Affordable by setting a numeric goal for annual housing production.

If a community has a DHCD approved HPP and is granted a DHCD certification of compliance with the plan, a decision by the Zoning Board of Appeals (ZBA) to deny a Comprehensive Permit application will be deemed “Consistent with Local Needs” under MGL Chapter 40B. “Consistent with Local Needs” means the ZBA’s decision will be upheld by the Housing Appeals Committee (HAC).

o Subsidized Housing Inventory

Wenham is currently at 9.12% with 2010 figures 2020 estimates are:

• Year round units – It’s possible we will add about 50 units in the 2020 census – Total approximately 1.454 = 145 affordable = 10%

• We are at 128 affordable units. 17 needed to reach the new goal for 2020. • Maplewoods will add 45 putting us at 173 units = approximately 12%

________________________________________________________________

New Business – FY20 Year-End Transfers Request to make several appropriation transfers

Requested by: Interim Finance Director Action Sought: Approval

Proposed Motion(s)

MOVE that the Board of Selectmen approve the following appropriation transfers:

From Compensated Absences $21,377.00 Retirement $12,000.00 Finance Salary & Wages $5,000.00 Water Salary $5,000.00 To Finance Expenses $15,000.00 Legal Expense $10,000.00 Town Hall Salary & Wages $7,000.00 Water Expenses $5,000.00 ECO Retirement $3,444.00 BOH Salary & Wages $2,000.00 Joint Recreation $933.00


Attached, please find a memo from Interim Finance Director Chris Holak requesting the appropriation transfer.

Board Action


G Jack


July 7, 2020

Town of Wenham Town Hall

138 Main Street Wenham, MA 01984

___________

TEL 978-468-5520 Ext. 4 FAX 978-468-8014

TO: Board of Selectmen CC: Town Administrator FROM: Chris Holak, Interim Finance Director RE: Year-End Transfers DATE: June 30, 2020

Year-End Transfers

In Fiscal Year 2020 the Town is looking for Board of Selectmen approval for $43,377 in Year-End Transfers between departmental accounts. The Finance and Advisory Committee have already approved the transfers at their last meeting on June 24th. The $43,377 is made up of the following amounts: Finance expense line needs a $15,000 transfer, the reason for this is we hired a consulting firm to help reconcile the Town’s bank accounts and also had an unbudgeted BAN issuance fee. The reason for both the Joint Recreation and ECO Retirement transfer of $933 and $3,444 respectively, is that there were added expenses from the FY19 reconciliation between the budgeted assessment and the actual FY19 expenses. The Legal transfer of $10,000 is to cover an increase in labor counsel and land use expenses and the $7,000 transfer to Town Hall salaries is to cover an increase in meeting coverage for the recording secretary. Board of Health salary line needs a transfer of $2,000 the cover the increase in public health nurses hours. The $5,000 transfer to the Water expense account is to cover the increase in electric costs from running Well #2 to keep up with excessive demand for water. Those transfers will be funded by the surpluses in the following accounts. $21,377 will be coming from the Compensated Absences account, this account had a surplus since we did not have any retirements this year that we had to buy back sick and vacation time. The $12,000 that is coming from the Retirement expense account is due to the Town making 1 payment to the Essex Retirement board at the first of the year to receive a discount. The $5,000 from the Finance salary is due to the fact that the Finance Director/Treasurer Collector left during the year. The Water salary account will have a surplus which will be used to fund the $5,000 water expense.

FY20 YEAR END APPROPRIATION TRANSFERSDept # Account Number Account Name Transfer From Transfer To Reason

151 01‐151‐5220‐0000 Legal Expense 10,000.00$ Increased labor counsel and land use expenses160 01‐160‐5100‐0000 Town H

Documents

BOARD OF SELECTMEN AGENDA Meeting Packet - July 7, 2020.pdf · WISSH Committee (Wenham Issues of Social Services Help) – 1 Opening - Three Year Terms Zoning Board of Appeals 1 Opening