BOARD OF COMMISSIONERS MEETING AGENDA PACKET August …€¦ · 06/08/2019 · 4.0 Pelican Rapids Tax Abatement Agreement 5.0 Guidelines for scheduling on the County Board Agenda

2.1 Draft CB Minutes for 07.30.19

2.2 County Bills~Warrants

3.0 Requests for New Positions

4.0 Pelican Rapids Tax Abatement Agreement

5.0 Guidelines for scheduling on the County Board Agenda

5.0 2019 Performance Measures

6.0 Highway Items

BOARD OF COMMISSIONERS MEETING AGENDA PACKET

August 6, 2019

MINUTES OF THE

OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room

515 W. Fir Avenue, Fergus Falls, MN July 30, 2019

8:30 a.m.

Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 30, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present.

Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of July 30, 2019 with the following addition:

Deer Lake Public Access Complaint

Consent Agenda Motion by Johnson, second by Rogness and unanimously carried to approve Consent Agenda items as follows:

1. July 16, 2019 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for July 30, 2019 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for July 30, 2019 (Exhibit A) 4. Approval of 30-day credit limit increase for Deputy Jon Karger’s Credit Card

to $2,500

Groundwater Level Monitoring Contract Motion by Rogness, second by Murphy and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Groundwater Level Monitoring Agreement – FY2020 between the County of Otter Tail and Minnesota Department of Natural Resources to continue doing measurements of monitoring wells. The Agreement is approved as updated and presented by the Land & Resource Director.

Dead Lake Association Data Practices Act Request Chris LeClair, Land & Resource Director, received a Data Practices Act Request from Rinke Noonan Law Firm hired by the Dead Lake Association regarding the Firefly Dead Lake Property. Rinke Noonan is requesting all documents pertaining to Firefly from any County Official, staff member or any person or entity acting on their behalf to Otter Tail County dating back to 2018 when a Conditional Use Permit was approved. Otter Tail County plans to move forward with this request abiding by the Data Practices Policy.

Vulnerable Adult Program Intake & Assessment Report

Margaret Williams, Social Services Supervisor, provided a document titled “Adult Protection/Vulnerable Adult Program”. She explained that Minnesota has a centralized reporting system, Minnesota Adult Abuse Reporting Center (MAARC), to protect adults who are particularly vulnerable to maltreatment. These reports are filtered to the County in which the individual is located for screening and investigation. In 2018, 444 MAARC reports were received involving Otter Tail County residents, of which 125 were screened in for investigation. Ms. Williams briefed the board of their daily challenges and what they are doing well, areas of improvement and future developments. She also stated they have a great working relationship with their providers and professional staff and their goal is to assist these adults in getting the help they need. Adult Intake Social Worker, Candice Jallen, provided examples of the various categories listed on the document that Otter Tail County has encountered. There are 5 categories listed on the document followed by percentages with self-neglect being the highest at 43% and Physical Abuse being the lowest at 4%.

OTC Board of Commissioners Minutes July 30, 2019

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Drainage Systems Ditch #56: A portion of Ditch 56 was cleaned in 2016-2017. Property owner, Chad Nelson requested the remaining 1200 ft. of Ditch 56, shown in red on the map submitted, be cleaned and buffer strips established. Motion by Johnson, second by Rogness and unanimously carried to authorize cleaning of the remaining 1200 ft. on ditch 56 and a buffer strip be established at an estimated cost of $1,000-$2,000. Ditch 18/37: Ditch Inspector, Kevin Fellbaum, was contacted by property owner, John Leitch with concerns of water surfacing and flowing overland causing erosion to his field on Ditch 18/37. Mr. Leitch requested repair and replacement of 1300 ft. of 8-inch dual wall tile shown in yellow on the map submitted. Mr. Fellbaum plans to receive quotes to perform work fall of 2019 after harvest. Motion by Rogness, second by Lindquist and unanimously carried to repair and replace the 1300 ft. of 8-inch dual wall tile on Ditch 18/37 as requested by Mr. Leitch and recommended by the Ditch Inspector. Ditch 21: Ditch Inspector, Kevin Fellbaum, was contacted by property owner, Craig Shol with concern of a culvert on Ditch 21 showing signs of water flow around the pipe causing erosion to his driveway. Motion by Johnson, second by Lindquist and unanimously carried to authorize the following work in Ditch 21 as recommended by the Ditch Inspector: The culvert be re-set at its current elevation and properly place and compact material over the top to restore water flow through the pipe. Ditch 16: Ditch Inspector, Kevin Fellbaum was contacted by property owner, Mike Foertsch with concerns of consistent bank erosion along County Ditch 16. The areas in red on the map submitted are the areas of concern. The Ditch Inspector plans to proceed with the low bid. Motion by Lindquist, second by Johnson and unanimously carried to authorize the following work in Ditch 16 as recommended by the Ditch Inspector: Place riprap in the areas shown in red on the map submitted to prevent scouring from continuing to happen. The areas in orange should be pulled back to straighten the ditch and direct the flow down the center of the ditch rather than toward the bank.

Nelson Lake Outlet Kevin Fellbaum, Ditch Inspector, presented a Memorandum regarding potential establishment of an Outlet for Nelson Lake. Preliminary Engineering was completed to determine if Ditch 45 is a viable outlet for Nelson Lake. Mr. Fellbaum reported that the water would need to move to the West, uphill, from an elevation of 1461.79 to 1468.57, resulting in a 7-foot difference in elevation. Currently, Ditch 45 drains into Fish Lake and Mr. Fellbaum suggested draining the water from Nelson Lake south, directly into Fish Lake. Draining directly into Fish Lake instead of Ditch 45 would result in a new drainage system. Motion by Rogness, second by Lindquist and unanimously carried to hold a Public Hearing for Nelson Lake Outlet on September 23rd, 2019 at 7 p.m. at the Parkers Prairie Event Center in Parkers Prairie.

OTC Board of Commissioners Minutes July 30, 2019 Page 3

Deer Lake Public Access

Commissioner, John Lindquist received an email regarding parking concerns for tubers at the Deer Lake public access. Sheriff, Barry Fitzgibbons explained that the Sheriff’s Office has received many complaints over the years from boaters not able to use the access. As a result, the DNR has put up signs to designate specific parking for vehicles with boat trailers. The DNR is responsible for the Deer Lake access and has plans to expand the parking, however, space is limited and may not eliminate the parking issue during high traffic times. The Commissioners expressed concerns about safety for tubers parking on the road and suggested adding caution or congestion signs to the area for approaching vehicles. Mr. Fitzgibbons shared that the Sheriff’s Office is trying to have a presence to educate people who use the access.

Recess & Reconvene At 9:36 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:41 a.m.

Highway Department Projects

Bid Award – S.A.P. 056-646-008: Motion by Johnson, second by Murphy and unanimously carried to award the SFDR, Culvert Replacement, Grading, Wear Courses, Shouldering & topsoil project to Mark Sand & Gravel Co., Fergus Falls, MN in the amount of $4,311,346.98 as recommended by the Highway Engineer. Quote Award – S.A.P. 056-601-067 & 056-635-038: Motion by Lindquist, second by Rogness and unanimously carried to award the Archaeological Survey to Agassiz Archeology, Grand Forks, ND in the amount of $4,000.00 for CSAH 1 (South of Fergus Falls) and $3,000.00 for CSAH 35 (North of Underwood) as recommended by the Highway Engineer. Quote Award – S.A.P. 056-601-067 & 056-635-038: Motion by Johnson, second by Lindquist and unanimously carried to award the Wetland Delineation to Environmental Scientific, Donnelly, MN in the amount of $6,750.00 for CSAH 1 (South of Fergus Falls) and $6,950.00 for CSAH 35 (North of Underwood) as recommended by the Highway Engineer. County Highway Right of Way Tree Removal/Brushing: Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between the County of Otter Tail and Carr’s Tree Service Inc. for the County Highway Right of Way Tree Removal/Brushing project. S.A.P. 056-601-068 & Etc.: Motion by Rogness, second by Lindquist and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between the County of Otter Tail and R.J. Zavoral & Sons Inc. for the construction of CSAH 1 & CSAH 88. Shouldering Material, Shoulder Base Aggregate Class 1: Motion by Lindquist, second by Rogness and unanimously carried to authorize appropriate County Officials’ signatures to execute the contact between the County of Otter Tail and Central Specialties, Inc. for shouldering material, shoulder base aggregate class 1.

PERHAM TO PELICAN RAPIDS REGIONAL TRAIL – SILENT LAKE SEGMENT RESOLUTION APPROVING MEMORANDUM AGREEMENT

Otter Tail County Resolution No. 2019 – 59 The Perham to Pelican Rapids Regional Trail – Silent Lake Segment Memorandum Agreement attached hereto be and it hereby is approved and its execution by Charles H. Grotte, County Engineer, an Officer of Otter Tail County is authorized on behalf of Applicant.


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Motion by Johnson, second by Murphy , and upon being put to vote, the resolution was unanimously adopted this 30th day of July 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:

By: Attest: Douglas Huebsch, Chair John Dinsmore, Clerk

Tax Abatement for Colony Housing, LLC

At 10:00 a.m., Chair Huebsch opened the public hearing regarding tax abatement for Colony Housing, LLC in Pelican Rapids. Skip Duchesneau, a representative from DW Jones, summarized the challenges they have overcome in recent years to move forward with this project. He continued to report the tax abatement is over $20,000 less than the original resolution and a grant that was received will cover the cost of water and sewer under State Highway 108, opening the potential for future housing and development in Pelican Rapids. Mr. Duchesneau stated they plan to break ground September 2, 2019 with a few minor improvements from the original plan including an increased number of units from 32 to 36. The following documents were submitted:

Memorandum regarding Tax Abatement Assistance for Housing Project Resolution approving property tax abatements for Colony Housing, LLC

At 10:06 a.m., Chair Huebsch opened the public hearing for comments from the public summarized as follows: Marcia Huddleston raised the question if DW Jones will require proof of citizenship from tenants. Mr. Duchesneau explained DW Jones does a fair amount of due-diligence and that requires tenants to meet the selection criteria which consists of a criminal background check, credit check, and past landlord checks, but does not require proof of citizenship. At 10:20 a.m. Chair, Huebsch declared the public hearing closed and Commissioner Johnson offered the following resolution:

RESOLUTION APPROVING PROPERTY TAX ABATEMENTS FOR COLONY HOUSING, LLC OTTER TAIL COUNTY RESOLUTION NO. 2019-58

BE IT RESOLVED by the County Board of Otter Tail County, Minnesota (the "County"), as follows:

WHEREAS, Colony Housing, LLC (the “Developer”) has requested that the County, the City of Pelican

Rapids (the “City”) and the School Board (the “Board”) for Independent School District No. 548 (the “District)

abate their respective portions of additional prospective property taxes derived from the property described

by property identification numbers on the attached "Exhibit A" (the "Property"), resulting from the construction

of approximately 36 units of residential housing on the Property (the "Project"), all as further described below;

WHEREAS, the County proposes to use Tax Abatement for the purposes provided for in the Abatement Law

(as hereinafter defined), including the Project. The proposed term of the abatement will be for up to fifteen

years in an amount not to exceed $195,000. The abatement will apply to the County's share of the property

taxes (the "Abatement"). Additional information (exact property identification) can be accessed in the Auditor-

Treasurer’s office.

WHEREAS, the County approved Resolution No. 2016-79 on December 20, 2016 (the “Prior Resolution),

which among other things authorized a Tax Abatement for the Project. The Project did not commence as


planned at time of approval of the Prior Resolution and the County has not certified the Abatement for the

Project;

WHEREAS, the County proposes to rescind its approval of the Tax Abatement in the Prior Resolution;

WHEREAS, on the date hereof, the County held a public hearing on the question of the Abatement, and

said hearing was preceded by at least once more than 10 days but not more than 30 days prior published

notice thereof; and

WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815,

as amended (the "Abatement Law").

NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail County, Minnesota, as follows:

1. Findings for the Abatement. The County Board hereby makes the following findings:

(a) The Board expects the benefits to the County of the Abatement to at least equal or exceed the costs to the County thereof.

(b) Granting the Abatement is in the public interest because it will:

(i) increase or preserve tax base; and

(ii) provide employment opportunities in the City.

(c) The Property is not and will not be located in a tax increment financing district during the Abatement period.

(d) In any year, the total amount of property taxes abated by the County by this and other abatement resolutions, if any, shall not exceed ten percent (10%) of net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater (the "Abatement Limit"). The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution.

2. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:

(a) The Abatement shall be for up to a fifteen (15) year period and shall apply to the taxes payable in the years 2021 through 2035, inclusive.

(b) The County will abate the increase in the property amount over the adjusted 2019 Market Value, as established by the County Assessor’s Office in which the County receives from the Property, cumulatively not to exceed $195,000 over 15 year period certified in annual amounts.

(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.

(d) The Abatement shall be subject to final approval by the City, County, and School (the “Taxing Jurisdictions”) of a Tax Abatement and Financial Assistance Agreement between the Taxing Jurisdictions and the Developer.


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(e) The County Board Chair and County Administrator are authorized to execute all documents and Tax Abatement agreements necessary to execute the Property Tax Abatement.

The motion for the adoption of the foregoing resolution was duly seconded by Member Rogness and, after a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: Commissioner Johnson Commissioner Lindquist Commissioner Murphy Commissioner Rogness Chairman Huebsch and the following voted against the same: None Adopted on July 30, 2019 by the County Board of Otter Tail County, Minnesota.

OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:

By: Attest: Douglas Huebsch, Chair John Dinsmore, Clerk

County HRA and County EDA Motion by Johnson, second by Rogness and unanimously carried to authorize Community Development Director, Amy Baldwin to hold a public hearing to amend an Ordinance to divide the powers of the County HRA and the County EDA on August 13th at 10:00 a.m., to be held at the Government Service Center in Fergus Falls.

Constituent Concerns Marcia Huddleston inquired about a discussion regarding Constituent concerns referenced in the June 4, 2019 minutes. She requested a time be added to the agenda to allow citizens to speak with Commissioners about concerns. County Administrator, John Dinsmore suggested he create a recommendation to present at the August 6th Board of Commissioners’ Meeting.

Closed to the Public At 10:31 a.m., Chair Huebsch declared the Board of Commissioners meeting closed to the public to discuss matters regarding purchase of property located at 29283 County Highway 45, Underwood, MN and Sale of Property at 1174 Western Ave Fergus Falls, MN. The closed session is authorized under M.S. 13D.05, Subd. 3(c)(1). Present were all five seated Commissioners, Assistant County Attorney Benjamin Olson, Administrator John Dinsmore, Auditor-Treasurer Wayne Stein, External Relations Director Nick Leonard, Highway Engineer Charles Grotte, Community Development Director, Amy Baldwin, Public Works Director, Rick West, Human Services Director, Deb Sjostrom, Assistant County Engineer, Matthew Yavarow and County Board Secretary’s Tara Bakken and Kathy Domholt. The closed session was concluded at 10:58 a.m.

Purchase of Property Motion by Murphy, second by Rogness and unanimously carried to authorize the Communications and External Relations Director to sign the purchase agreement in the amount of $285,000 for the property listed for sale at 29283 County Highway 45, Underwood, MN.


Adjournment At 11:04 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, August 6, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________ By:__________________________________________ Attest:___________________________

Douglas A. Huebsch, Board Chair John Dinsmore, Clerk

OTC Board of Commissioners Minutes July 30, 2019 (Exhibit A) Page 1

OTC Board of Commissioners Minutes July 30, 2019 (Exhibit A)

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COMMISSIONER'S VOUCHERS ENTRIES8/1/2019csteinba

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Otter Tail County AuditorAudit List for Board Page 1

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Save Report Options?:

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on Audit List?:Paid on Behalf Of Name

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D - Detailed Audit ListS - Condensed Audit List

1 - Fund (Page Break by Fund)2 - Department (Totals by Dept)3 - Vendor Number4 - Vendor Name

11:34:08AM

COMMISSIONER'S VOUCHERS ENTRIES

Account/Formula

11:34:08AM8/1/2019csteinba

Solid Waste Fund

Copyright 2010-2018 Integrated Financial Systems

50-000-000-0110-6859 2,119.64 MISC RECYCLING 2289 Electronic Disposal N

50-000-000-0150-6859 2,682.22 MISC RECYCLING 2299 Electronic Disposal N

01-061-000-0000-6680 259.54 A2RJVV5AA0WI1P THINKPAD DOCKS 16P4-NY7H-9D1Q Computer Hardware N

01-061-000-0000-6406 86.95 A2RJVV5AA0WI1P ADAPTER CABLES 1H7W-3TTX-66GV Office Supplies N

01-061-000-0000-6406 149.90 A2RJVV5AA0WI1P WIRELESS MOUSES 1X9M-C3TV-YJF1 Office Supplies N

02-612-000-0000-6369 393.00 DECON UNIT TRANSFER PUMP 109329 Miscellaneous Charges N

50-000-000-0000-6290 17.03 ACCT 160002035 1601862260 Contracted Services N

50-390-000-0000-6290 17.04 ACCT 160002035 1601862260 Contracted Services. N

50-399-000-0000-6290 32.06 ACCT 160002035 1601862260 Contracted Services. N

01-201-000-0000-6526 136.96 ACCT 56537OT PANTS 239532 Uniforms N

MEKASH/ALLEN5433

01-201-000-0000-6526 78.00 ACCT 125630 HOLSTER 1601205 Uniforms N

50-000-000-0130-6290 26.00 DRINKING WATER 74648 Contracted Services. N

50-000-000-0110-6290 10.00 COOLER RENT 74796 Contracted Services. N

50-000-000-0130-6290 10.00 COOLER RENT 74855 Contracted Services. N

14813 ALBANY RECYCLING CENTER

4,801.8614813

14386 AMAZON CAPITAL SERVICES INC

496.3914386

12142 AMERICAN PRESSURE INC

393.0012142

13620 AMERIPRIDE SERVICES INC

66.1313620

15551 ASPEN MILLS INC

136.9615551

7086 AXON ENTERPRISE INC

78.007086

1755 BEN HOLZER UNLIMITED WATER LLC

46.001755

9528 BRIAN M RIPLEY EXCAVATING

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name 1099Paid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

2 Transactions

3 Transactions

1 Transactions

3 Transactions

1 Transactions

1 Transactions

3 Transactions

ALBANY RECYCLING CENTER

AMAZON CAPITAL SERVICES INC

AMERICAN PRESSURE INC

AMERIPRIDE SERVICES INC

ASPEN MILLS INC

AXON ENTERPRISE INC

BEN HOLZER UNLIMITED WATER LLC

Otter Tail County Auditor


Account/Formula

11:34:08AM8/1/2019csteinba

Road And Bridge Fund


10-302-000-0000-6350 700.00 SERVICE Maintenance Contractor N

02-225-000-0000-6369 2,515.00 MN0560000 CARRY PERMITS 56000061 Miscellaneous Charges N

01-112-000-0000-6304 179.29 OXYGEN SENSOR REPLACEMENT 41972 Repair And Maintenance-Vehicle N

10-304-000-0000-6572 338.00 SUPPLIES Repair And Maintenance Supplies N

01-201-000-0000-6526 117.44 ACCT 19736 FLEECE TRACK JACKET 685409 Uniforms N

01-201-000-0000-6304 46.75 UNIT 1808 LIGHT BAR REPAIR 4963 Repair And Maintenance N

01-122-000-0000-6304 41.48 UNIT 19296 TIRE REPAIR 053117 Repair And Maintenance N

01-122-000-0000-6304 145.37 UNIT 17522 EVAP PURGE VALVE 053121 Repair And Maintenance N

01-122-000-0000-6304 29.42 UNIT 15358 OIL CHANGE 053130 Repair And Maintenance N

10-303-000-0000-6278 4,442.19 TESTING Engineering & Hydrological Testing N

01-601-000-0000-6406 86.05 ACCT 28363 SUPPLIES 438593 Office Supplies N

01-601-000-0000-6406 2.80 ACCT 28363 BINDER CLIPS 438935 Office Supplies N

700.009528

1425 BUREAU OF CRIM APPREHENSION

2,515.001425

8930 CERTIFIED AUTO REPAIR

179.298930

12785 CERTIFIED LABORATORIES

338.0012785

13143 CI SPORT

117.4413143

9087 CODE 4 SERVICES, INC

46.759087

32655 COLLEGE WAY AUTO INC

216.2732655

608 COMMISSIONER OF TRANSPORTATION

4,442.19608

32603 COOPERS TECHNOLOGY GROUP



1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

3 Transactions

1 Transactions

-

BRIAN M RIPLEY EXCAVATING

BUREAU OF CRIM APPREHENSION

CERTIFIED AUTO REPAIR

CERTIFIED LABORATORIES

CI SPORT

CODE 4 SERVICES, INC

COLLEGE WAY AUTO INC

COMMISSIONER OF TRANSPORTATION



Account/Formula

11:34:08AM8/1/2019csteinba

General Revenue Fund


01-201-000-0000-6526 17.00 ACCT 166849 OPTIC READY PLATE 0456890 Uniforms N

LANGE/MICHAEL12921

10-304-000-0000-6565 255.00 HYDRAULIC FLUID Fuels - Diesel N

10-304-000-0000-6565 223.30 GREASE Fuels - Diesel N

01-063-000-0000-6210 338.47 ACCT 14431200 MAILING SERVICE A300IC56196I Postage Meter N

10-304-000-0000-6300 160.55 REPAIR Building And Grounds Maintenance N

01-112-000-0000-6572 11.56 ACCT 2985686 RELAY 69196403 Repair And Maintenance Supplies N

10-302-000-0000-6350 2,820.00 SERVICE Maintenance Contractor N

01-201-000-0000-6526 129.44 BLUETOOTH HEADSET 7/26/19 Uniforms N

01-201-000-0000-6304 105.00 LOCK RODS FOR TAHOES SE908 Repair And Maintenance N

83.2532603

15550 CZ-USA

17.0015550

9672 DEANS DISTRIBUTING

478.309672

9655 DEPT OF HUMAN SERVICES

338.479655

5649 DETROIT LAKES OVERHEAD DOOR SERVICE

160.555649

10250 DIGI-KEY ELECTRONICS 2985686

11.5610250

13736 DM ENTERPRISES

2,820.0013736

11450 EIFERT/ZACH

129.4411450

7407 ERICKSON CHEVROLET FLEET DEPT

105.007407

2153 FERGUS POWER PUMP INC



2 Transactions

1 Transactions

2 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

COOPERS TECHNOLOGY GROUP

CZ-USA

DEANS DISTRIBUTING

DEPT OF HUMAN SERVICES

DETROIT LAKES OVERHEAD DOOR SERVICE

DIGI-KEY ELECTRONICS 2985686

DM ENTERPRISES

EIFERT/ZACH

ERICKSON CHEVROLET FLEET DEPT



Account/Formula

11:34:08AM8/1/2019csteinba

Solid Waste Fund


50-000-000-0170-6863 615.00 LEACHATE HAULING 7/22-7/23 41656 Leachate Disposal N

10-302-000-0000-6510 50,653.05 MC-800 Bituminous Material N

10-304-000-0000-6572 301.85 PARTS Repair And Maintenance Supplies N

50-399-000-0000-6306 150.88 ACCT 491446 MAINTENANCE 02S7009040 Repair/Maint. Equip N

50-399-000-0000-6306 141.54 ACCT 491446 MAINTENANCE 02S7009050 Repair/Maint. Equip N

50-399-000-0000-6306 599.18 ACCT 491446 REPLACE CHAINS 02S7130490 Repair/Maint. Equip N

50-399-000-0000-6306 599.18 ACCT 491446 REPLACE CHAINS 02S7130500 Repair/Maint. Equip N

02-612-000-0000-6369 179.00 ACCT 76154 SUMMER SCENE JULY 2107346 Miscellaneous Charges N

10-304-000-0000-6526 32.28 CLOTHES Uniforms N

01-201-000-0000-6526 25.99 ACCT 1002151493 GARRISON BELT 013033233 Uniforms N

PETERSON/PAUL11971

01-201-000-0000-6526 96.99 ACCT 1002151493 TROUSERS 013047939 Uniforms N

WAGNER/SCOTT8919

01-201-000-0000-6526 62.33 ACCT 1002151493 FLEECE SHIRT 013055499 Uniforms N

BACH/JORDAN15073

01-201-000-0000-6526 161.21 ACCT 1002151493 STRYKE PANTS 013068638 Uniforms N

01-201-000-0000-6526 42.94 ACCT 1002151493 RADIO CASE 013079407 Uniforms N

WEISS/DAVID6829

01-201-000-0000-6526 120.57 ACCT 5290418 BOOTS/BELT 013101705 Uniforms N

SELANDER/NATHAN8446

615.002153

8589 FLINT HILLS RESOURCES LP

50,653.058589

2497 FORCE AMERICA DISTRIBUTING LLC

301.852497

4335 FORKLIFTS OF MINNESOTA INC

1,490.784335

14517 FORUM COMMUNICATIONS COMPANY

179.0014517

12842 FREITAG/MICHAEL

32.2812842

392 GALLS LLC



1 Transactions

1 Transactions

1 Transactions

4 Transactions

1 Transactions

1 Transactions

FERGUS POWER PUMP INC

FLINT HILLS RESOURCES LP

FORCE AMERICA DISTRIBUTING LLC

FORKLIFTS OF MINNESOTA INC

FORUM COMMUNICATIONS COMPANY

FREITAG/MICHAEL



Account/Formula

11:34:08AM8/1/2019csteinba



01-201-000-0000-6526 125.34 ACCT 1002151493 TURTLENECK 013114773 Uniforms N

01-201-000-0000-6526 160.06 ACCT 1002151493 SHIRTS & APPS 013156276 Uniforms N

WAGNER/SCOTT8919

01-201-000-0000-6526 244.90 ACCT 1002151493 PANTS/JACKET 013156289 Uniforms N

01-201-000-0000-6526 186.99 ACCT 1002151493 HOLSTER 013156300 Uniforms N

BEERY/CHARLES14975

01-201-000-0000-6526 91.71 ACCT 1002151493 UA HEATGEAR 013166584 Uniforms N

01-201-000-0000-6526 40.64 ACCT 1002151493 HINGED HANCUFF 013177215 Uniforms N

BACHELDER/JARED15659

01-201-000-0000-6526 36.43 ACCT 5290418 TROUSER BELT 013202959 Uniforms N

SELANDER/NATHAN8446

01-201-000-0000-6526 73.43 ACCT 1002151493 ZIP SHIRT 013211428 Uniforms N

01-201-000-0000-6526 249.97 ACCT 1002151493 PANTS/BOOTS 013213294 Uniforms N

01-201-000-0000-6526 51.98 ACCT 1002151493 CUFF CASES 013213299 Uniforms N

01-201-000-0000-6526 57.67 ACCT 1002151493 HANDCUFFS 013234615 Uniforms N

BACHELDER/JARED15659

01-201-000-0000-6526 123.96 ACCT 1002151493 SUPER SHIRTS 013245780 Uniforms N

ROGAL/KEITH12964

01-201-000-0000-6526 109.48 ACCT 1002151493 ATAC BOOTS 013258903 Uniforms N

01-201-000-0000-6526 241.29 ACCT 1002151493 SHIRTS & APPS 013268372 Uniforms N

01-201-000-0000-6526 128.05 ACCT 1002151493 SHIRT/PANTS 013269675 Uniforms N

HABERER/DALE MYRON9569

10-303-000-0000-6342 968.75 SERVICE Service Agreements N

01-041-000-0000-6242 344.25 ACCT 300238041 PENSION/OPEB 2929697 Registration Fees N

VIPOND/KRIS15221

01-112-000-0000-6672 2,604.00 ACCT OTTC01 REMOVED TANK J001231 Remodeling Supplies N

14-112-000-0000-6688 16,998.00 ACCT OTTC01 WATER HEATER J001232 Building Expenses - Major N

2,431.93392

14439 GOODPOINTE TECHNOLOGY INC

968.7514439

412 GOVERNMENT FINANCE OFFICERS ASSOC

344.25412

10411 GRANT'S MECHANICAL

19,602.0010411



21 Transactions

1 Transactions

1 Transactions

2 Transactions

GALLS LLC

GOODPOINTE TECHNOLOGY INC

GOVERNMENT FINANCE OFFICERS ASSOC

GRANT'S MECHANICAL



Account/Formula

11:34:08AM8/1/2019csteinba

Road And Bridge Fund


10-304-000-0000-6526 34.61 CLOTHES Uniforms N

01-112-000-0000-6572 4,840.00 TREE REMOVAL/TRIMMING 6/19 1033 Repair And Maintenance Supplies Y

50-000-000-0000-6406 120.33 ACCT 565373 SUPPLIES 048377 Office Supplies N

01-201-000-0000-6406 108.90 EXCEL MARK R300 REFILLS 570162 Office Supplies N

50-000-000-0110-6290 140.00 TOILET RENTAL 7737 Contracted Services. Y

50-000-000-0130-6290 180.00 TOILET RENTAL/CLEANING 7737 Contracted Services. Y

01-061-000-0000-6342 6,698.00 ACCT 385-00894553 C-CURE 9000 21087494 Service Agreements N

50-000-000-0150-6300 1,082.00 RETAININ WALL REPAIR/BRACING 201525 Building And Grounds Maintenance Y

10-302-000-0000-6514 4,651.63 SALT Salt N

01-201-000-0000-6433 2,080.85 ACCT 1028714 L SAEWERT 6/13/19 Special Medical 6

01-201-000-0000-6433 79.00 VISIT 3354654-0001 CF 19020129 6/26/19 Special Medical 6

01-201-000-0000-6396 73.48 VISIT 3356016-0001 CF 19020643 6/30/19 Special Investigation 6

2659 HOLO/GERALD A

34.612659

15389 HUTCHINS TREE SERVICE/JON

4,840.0015389

38100 INNOVATIVE OFFICE SOLUTIONS

120.3338100

8908 J.P. COOKE CO

108.908908

11098 JAKE'S JOHNS LLC

320.0011098

1630 JOHNSON CONTROLS

6,698.001630

7715 KARL GREFSRUD CONSTRUCTION LLC

1,082.007715

6432 L & O ACRES TRANSPORT INC

4,651.636432

79 LAKE REGION HEALTHCARE



1 Transactions

1 Transactions

1 Transactions

1 Transactions

2 Transactions

1 Transactions

1 Transactions

1 Transactions

HOLO/GERALD A

HUTCHINS TREE SERVICE/JON

INNOVATIVE OFFICE SOLUTIONS

J.P. COOKE CO

JAKE'S JOHNS LLC

JOHNSON CONTROLS

KARL GREFSRUD CONSTRUCTION LLC

L & O ACRES TRANSPORT INC



Account/Formula

11:34:08AM8/1/2019csteinba






10-302-000-0000-6369 376.65 SERVICE Miscellaneous Charges N

10-302-000-0000-6369 29.50 SERVICE Miscellaneous Charges N

01-201-000-0000-6526 82.98 BLACK PANTS 2/11/19 Uniforms N

50-399-000-0000-6291 500.00 CARDBOARD 7/23/19 73097 Contract Transportation N



01-122-000-0000-6330 284.20 MILEAGE - MOWA/FAIR/EOTSWCD JUL2019 Mileage N

22-622-000-0670-6369 11,500.00 DITCH 70 REPAIR 968 Miscellaneous Charges N

01-122-000-0000-6342 164.92 ACCT 35700038 CN 500-0491119 390603397 Service Agreements N

01-061-000-0000-6342 19,909.00 ACCT OT00 PROTECTION LICENSES 6586746 Service Agreements N

10-301-000-0000-6342 580.38 SERVICE AGREEMENT Service Agreements N

2,846.9879

41450 LAKES COUNTRY SERVICE CO OP

29.5041450

7474 LANNERS/ANGELA

82.987474

81 LARRY OTT INC TRUCK SERVICE

1,500.0081

15088 LECLAIR/CHRISTOPHER

284.2015088

6056 LEE TILING & EXCAVATING INC

11,500.006056

36132 MARCO INC ST LOUIS

164.9236132

2721 MARCO TECHNOLOGIES LLC

20,489.382721



7 Transactions

1 Transactions

1 Transactions

3 Transactions

1 Transactions

1 Transactions

1 Transactions

2 Transactions

LAKE REGION HEALTHCARE

LAKES COUNTRY SERVICE CO OP

LANNERS/ANGELA

LARRY OTT INC TRUCK SERVICE

LECLAIR/CHRISTOPHER

LEE TILING & EXCAVATING INC

MARCO INC ST LOUIS

MARCO TECHNOLOGIES LLC



Account/Formula

11:34:08AM8/1/2019csteinba

Solid Waste Fund


50-000-000-0130-6306 17.21 ACCT 984898 SUPPLIES 080429/1 Repair/Maint. Equip N

50-000-000-0130-6306 31.96 ACCT 984898 SUPPLIES 080499/1 Repair/Maint. Equip N

10-303-000-0000-6240 785.70 NOTICE Publishing & Advertising N

10-303-000-0000-6278 8,285.00 SERVICE Engineering & Hydrological Testing N

01-112-101-0000-6485 843.84 ACCT 227160 SUPPLIES 23979 Custodian Supplies N

10-304-000-0000-6572 286.95 PARTS Repair And Maintenance Supplies N

01-112-000-0000-6275 345.46 ACCT MN OTERCO01 23 TICKETS E156711 Fiber Locating Service Y

10-302-000-0000-6369 469.63 SPECIAL ASSESSMENT Miscellaneous Charges N

01-201-000-0000-6304 107.20 UNIT 1501 INSTALL TIRES 116552 Repair And Maintenance N

01-201-000-0000-6304 64.41 UNIT 1806 OIL CHG/ROTATE TIRES 116628 Repair And Maintenance N

01-201-000-0000-6304 24.66 UNIT 1905 TIRE REPAIR 116650 Repair And Maintenance N

50-000-000-0120-6291 4,057.56 HAULING CHARGES 7/8/19 38971 Contract Transportation N

9930 MARKS FLEET SUPPLY INC

49.179930

13389 MIDWEEK INC/THE

785.7013389

6012 MOORE ENGINEERING INC

8,285.006012

595 NETWORK SERVICES COMPANY

843.84595

6006 NORTHERN SAFETY TECHNOLOGY INC

286.956006

5093 ONE CALL LOCATORS LTD

345.465093

3167 OTTER TAIL CO TREASURER

469.633167

49008 OTTER TAIL TIRE INC

196.2749008

7392 OTTERTAIL TRUCKING INC



2 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

3 Transactions

MARKS FLEET SUPPLY INC

MIDWEEK INC/THE

MOORE ENGINEERING INC

NETWORK SERVICES COMPANY

NORTHERN SAFETY TECHNOLOGY INC

ONE CALL LOCATORS LTD

OTTER TAIL CO TREASURER

OTTER TAIL TIRE INC



Account/Formula

11:34:08AM8/1/2019csteinba

Solid Waste Fund










02-612-000-0000-6369 25.00 WATER HYDRANT USEAGE 7/15/19 Miscellaneous Charges N

01-061-000-0000-6342 3,600.00 ENTERPRISE MODE LICENSES 4767X Service Agreements N

01-201-000-0000-6396 228.00 TOW CF 19022605 7/13/19 Special Investigation Y

01-112-109-0000-6342 450.00 2019 VEGETATION MANAGEMENT 19400 Service Agreements N

50-000-000-0120-6565 92.40 ACCT 988529 DIESEL 88048747 Fuels N

01-112-000-0000-6687 3,500.00 ACCT 0313001 BROOM E04891 Equipment- Current Year N

02-612-000-0000-6369 840.00 ACCT 594 BOATER SIGNS 1-512527 Miscellaneous Charges N

02-612-000-0000-6369 405.00 ACCT 594 BOATER SIGNS 1-512528 Miscellaneous Charges N

43,825.627392

15737 OTTERTAIL/CITY OF

25.0015737

15785 PDQ.COM

3,600.0015785

1340 PETE'S BODY SHOP & TOWING

228.001340

9971 PRAIRIE RESTORATIONS INC

450.009971

45475 PRO AG FARMERS CO OP

92.4045475

9166 RDO EQUIPMENT CO

3,500.009166

49316 RENTAL STORE/THE



9 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

OTTERTAIL TRUCKING INC

OTTERTAIL/CITY OF

PDQ.COM

PETE'S BODY SHOP & TOWING

PRAIRIE RESTORATIONS INC

PRO AG FARMERS CO OP

RDO EQUIPMENT CO


General Fund Dedicated AccountsCOMMISSIONER'S VOUCHERS ENTRIES

Account/Formula

11:34:08AM8/1/2019csteinba


01-101-000-0000-6330 55.68 MILEAGE - EOT FAIR 7/25/19 Mileage N

01-101-000-0000-6406 76.39 CONCEPT PAPER 7/3/19 Office Supplies N

01-201-000-0000-6406 139.98 XSTAMPERS X050869 Office Supplies N

01-250-000-0000-6224 92.27 MEALS - TRANSPORTS 8/6/19 Prisioner Conveyance N

10-303-000-0000-6278 28,157.13 SERVICE Engineering & Hydrological Testing N

01-112-101-0000-6485 132.66 ACCT 00224000 SUPPLIES 836067-1 Custodian Supplies N

01-112-000-0000-6369 84.00 ACCT 00224000 SUPPLIES 836791-1 Miscellaneous Charges N

01-112-000-0000-6369 84.00 ACCT 00224002 SUPPLIES 836793-1 Miscellaneous Charges N

10-304-000-0000-6253 74.88 WASTE DISPOSAL Garbage N

50-000-000-0000-6290 2,497.00 WASTE DELIVERY ASSURANCE 4131238 Contracted Services Y

01-013-000-0000-6262 2,218.55 56-JV-18-2567 D HELPS 7/24/19 Public Defender Y

1,245.0049316

13735 SCHMALTZ/CAROL

132.0713735

695 SCHWAAB INC

139.98695

11182 SMITH/GENE

92.2711182

6321 SRF CONSULTING GROUP INC

28,157.136321

48183 STEINS INC

300.6648183

166 STEVE'S SANITATION INC

74.88166

11210 STOEL RIVES LLP

2,497.0011210

14916 STOMMES/KIMBERLY

2,218.5514916



2 Transactions

2 Transactions

1 Transactions

1 Transactions

1 Transactions

3 Transactions

1 Transactions

1 Transactions

1 Transactions

RENTAL STORE/THE

SCHMALTZ/CAROL

SCHWAAB INC

SMITH/GENE

SRF CONSULTING GROUP INC

STEINS INC

STEVE'S SANITATION INC

STOEL RIVES LLP

STOMMES/KIMBERLY



Account/Formula

11:34:08AM8/1/2019csteinba

Solid Waste Fund


50-000-000-0130-6565 35.85 GAS REIMBURSEMENT 7/17/19 Fuels N

01-201-000-0000-6526 19.98 ACCT 974 NAME PLATE/MAG POUCH I1375022 Uniforms N

01-201-000-0000-6526 207.98 ACCT 974 SUNGLASSES I1376365 Uniforms N

BRASEL/RYAN10519

10-304-000-0000-6572 135.00 TIRE REPAIR Repair And Maintenance Supplies N

50-399-000-0000-6306 5,198.00 ROLL OFF CONTAINERS 5906 Repair/Maint. Equip N

50-399-000-0000-6304 529.96 ACCT 2498658 CYLINDER LEAK 1054585 CL Repair And Maint-Vehicles N

01-601-000-0000-6342 1,123.41 BILL ID 90136606589 69851454 Service Agreements N

01-201-000-0000-6406 79.31 ACCT 6265703 9X12 ENVELOPES 110715609 Office Supplies N

10-302-000-0000-6500 829.14 SUPPLIES Supplies N

10-304-000-0000-6306 440.00 REPAIR Repair/Maint. Equip N

01-201-000-0000-6304 64.20 UNIT 1808 OIL CHANGE 14030 Repair And Maintenance N

14790 STONE/GARY

35.8514790

168 STREICHERS

227.96168

8741 T & K TIRES

135.008741

15662 TB INDUSTRIES INC

5,198.0015662

379 TITAN MACHINERY INC

529.96379

14497 TOSHIBA FINANCIAL SERVICES

1,123.4114497

13132 ULINE

908.4513132

14162 UNLIMITED AUTO GLASS INC

440.0014162

3592 VAUGHN AUTO & MARINE CO



1 Transactions

2 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

2 Transactions

1 Transactions

STONE/GARY

STREICHERS

T & K TIRES

TB INDUSTRIES INC

TITAN MACHINERY INC

TOSHIBA FINANCIAL SERVICES

ULINE

UNLIMITED AUTO GLASS INC



Account/Formula

11:34:08AM8/1/2019csteinba



01-122-000-0000-6406 92.00 ACCT 7490 MESH POCKETS 436045 Office Supplies N

01-123-000-0000-6406 44.00 ACCT 7490 LABELS 435893 Office Supplies N

50-000-000-0000-6848 65.00 ACCT 7495 RECYCLING SIGNS 436038 Public Education N

10-304-000-0000-6306 85.00 SERVICE Repair/Maint. Equip N

10-304-000-0000-6572 62.50 SUPPLIES Repair And Maintenance Supplies N

50-399-000-0000-6306 628.53 ACCT 6842300 MAINTENANCE SW020112228 Repair/Maint. Equip N

64.203592

51002 VICTOR LUNDEEN COMPANY

201.0051002

15472 VINCO, INC

85.0015472

9357 WAYNE'S TOOLWAGON

62.509357

2086 ZIEGLER INC

628.532086

257,569.61



1 Transactions

3 Transactions

1 Transactions

1 Transactions

1 Transactions

Final Total ............ 87 Vendors 151 Transactions

VAUGHN AUTO & MARINE CO

VICTOR LUNDEEN COMPANY

VINCO, INC

WAYNE'S TOOLWAGON

ZIEGLER INC


COMMISSIONER'S VOUCHERS ENTRIES11:34:08AM8/1/2019

csteinba

Solid Waste Fund




Amount

55,572.31 General Revenue Fund 1

4,357.00 General Fund Dedicated Accounts 2

106,178.67 Road And Bridge Fund 10

16,998.00 Capital Improvement Fund 14

11,500.00 County Ditch Fund 22

62,963.63 Solid Waste Fund 50

257,569.61

NameFundRecap by Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MICA Counties:

Incorporating Public Input During Board Meetings

County Website/Agenda Term Description Standing

Agenda Item

Time

Allotment

Benton “Open Forum”

Announcement by Chair

Public Input and/or Informational Matters Not Requiring Action by the Board Yes 10 minutes

Blue Earth Addressing the Board of

Commissioners

Citizens who wish to address the Board of Commissioners at a meeting must contact County Administration at (507) 304-4235

before noon the Thursday preceding the Board meeting. This is needed to manage the Board's schedule. The Board will not take

action at the time of the presentation but will direct County staff to respond appropriately to issues raised by citizens. There is a

three-minute time limit per person. Note: This opportunity is reserved for private citizens only - not employees, unions, or other

organized groups funded by or associated with Blue Earth County.

No

3 minutes per

person

Crow Wing How do I schedule an item on

the County Board Agenda?

If you have any questions or would like to schedule an item on a County Board or Committee of the Whole agenda, please contact

the County Administrator's Office at 218-824-1067.

No NA

Otter Tail Schedule an Agenda Item To schedule an agenda item with the Otter Tail County Board of Commissioners, please contact the Board Secretary or call 218-

998-8051.

No NA

Rice NA At the beginning of each Committee of the Whole Work Session meeting, the floor will be open to solicit public comments. Public

comments will be limited to two (2) minutes for each person, subject to the discretion of the County Board Chairperson

Yes 2 minutes per

person

Stearns Public Access Forum Anyone wishing to address the Board on issues not found on today's agenda may do so at this time. Speakers are asked to approach

the microphone. Individual comments are limited to 3-4 minutes. Total allotted time for this forum is 10 minutes. A citizen may

speak at the Public Access Forum only once per month. County Board members will not engage in dialogue with speakers but

rather refer the matter to the appropriate County department.

Yes

3-4 minutes

per person

10 minutes

total

St. Louis NA The St. Louis County Board of Commissioners welcomes you to this meeting. This agenda contains a brief description of each

item to be considered. The Board encourages your participation. If you wish to speak on an item contained in the agenda, you will

be allowed to address the Board when a motion is on the floor. If you wish to speak on a matter that does not appear on the agenda,

you may do so during the public comment period at the beginning of the meeting. Except as otherwise provided by the Standing

Rules of the County Board, no action shall be taken on any item not appearing in the agenda.

When addressing the Board, please sign in at the podium and state your name and address for the record. Please address the Board

as a whole through the Chair. Comments to individual Commissioners or staff are not permitted. The St. Louis County Board

promotes adherence to civility in conducting the business of the County. Civility will provide increased opportunities for civil

discourse in order to find positive resolutions to the issue before the Board. Tools of civility include: pay attention, listen, be

inclusive, do not gossip, show respect, be agreeable, apologize, give constructive criticism and take responsibility [County Board

Resolution No. 560, adopted on September 9, 2003]. Speakers will be limited to five (5) minutes.

Yes

5 minutes per

person

Washington Comments from the Public The Board Chair invites residents in the audience to share their concerns about subjects not on the meeting agenda. The Board may

ask the county administrator to prepare a response to any questions or concerns raised. Residents who wish to speak need to fill out

a comment card before the meeting and give it to a county staff person.

Yes NA

Winona Public Comment (2 min per speaker - 10 minute total) at beginning of each board meeting Yes 2 minutes per

person

10 minutes

total

Otter Tail County Board of Commissioners

Proposed Guidelines:

How Do I Schedule an Item on the County Board Agenda?

August 6, 2019

Meeting with the County Board

Otter Tail County welcomes all county residents and constituents to meet with the Otter Tail County Board of

Commissioners. We ask that each person contact the County Administration office (218-998-8060) who, in

turn, will facilitate this process to determine if the caller’s concerns can be addressed by one of our County

Departments:

• If Department staff or the Department Director is not able to satisfactorily resolve a caller’s concerns,

they will coordinate with the Division Director and/or County Administrator to help seek a solution

• If an issue is not satisfactorily resolved using these administrative steps, a constituent can request to

meet with the full County Board to address a concern, recommend improvements, or seek resolution of

an issue.

Scheduling Time to Meet with the Board

County residents who choose to address the Otter Tail County Board of Commissioners at a meeting are asked

to contact the County Administration office at (218) 998-8060 before noon on the Thursday preceding the

Board meeting. This is needed to assist in managing the Board's schedule.

When speaking with the board, we ask that:

• Speakers approach one of the microphones located on the counter in front of the Board members.

• When addressing the Board, to please state your name and county of residence for the record.

• Each speaker limits their individual comments to five minutes per person.

Otter Tail County Board of Commissioner members may choose to listen, engage in dialogue with speakers,

and/or refer the matter to the County Administrator and/or appropriate county department(s). The Board will

typically not act at the time of the presentation but will direct County staff to respond appropriately to issues

raised by residents. Depending on the issue, the County Board may ask a resident and/or assigned County staff

to report back to the Board.

Otter Tail County Council on Local Results and Innovation

2019 Standard Measures for Counties

Table of Contents

❑ Public Safety Page(s)

1. Part I and II Crime Rates……………………………………………………………………………… 2

2. Deputy Response Time……………………………………………………………………………….. 3

3. Total number of accidents that occur on CSAH/County/Township Roads………………………….. 3

❑ Probation/Corrections

4. % of adult offenders with a new felony conviction within 3 years…………………………………… 3

❑ Public Works

5. Hours to plow complete system during a snow event………………………………………………… 3

6. Average county pavement condition rating…………………………………………………………… 4

7. Average Bridge Sufficiency Rating…………………………………………………………………… 4

❑ Public Health/Social Services

8. General life expectancy……………………………………………………………………………….. 4

9. Tobacco and Alcohol Use……………………………………………………………………………... 4

10. Percentage of low birth‐weight births…………………………………………………………………. 4

11. Workforce participation rate among MFIP and DWP recipients……………………………………… 4

12. % of children - recurrence of maltreatment within 12 months………………………………………… 4

13. Child Support Program Cost Effectiveness……………………………………………………………. 5

14. Per Capita Cost Report………………………………………………………………………………… 5

❑ Property Records, Valuation, Assessment

15. Level of assessment ratio……………………………………………………………………………… 5

16. Turn‐around time: Recording/indexing/returning real estate documents……………………………. 5

❑ Elections

17. Accuracy of post‐election audit……………………………………………………………………….. 5

❑ Veterans Services

18. Dollars brought into county for veterans' benefits Federal and State dollars………………………… 5

19. Percentage of veterans receiving federal benefits……………………………………………………. 6

❑ Parks, Libraries

20. Number of annual visits per 1,000 residents…………………………………………………………. 6

❑ Budget, Financial

21. Bond rating…………………………………………………………………………………………… 6

22. Debt service levy per capita; outstanding debt per capita…………………………………………… 6

❑ Environmental

23. Recycling percentage Available in the SCORE report……………………………………………….. 6

24. Amount of hazardous household waste and electronics collected……………………………………. 6

❑ Appendices:

o Otter Tail County Resolution No. 2019 – __: Statewide Performance Measures……………… 7

o Overview of the Council on Local Results and Innovation……………………………………… 8

Otter Tail County June 28, 2019

Page 2 of 8

1. Public Safety: Part I and II Crime Rates1 (COMPLETED)

2015 2016 2017 2018

OTSO FFPD OTSO FFPD OTSO FFPD OTSO FFPD Other2

All Other Offenses 162 170 158 143 102 84 24

Part II: Juvenile Offenses 22 28

Suspicion 0 0 0 0 0 0 0

Vagrancy 0 0 0 0 0 0 0 0 0

Curfew and Loitering 0 9 0 2 0 3 0 0 0

Runaways 19 26 22 26 14 16 0 0 0

Disorderly Conduct 86 172 50 151 47 125 12 32 11

Liquor Laws 42 18 25 20 26 11 23 16 2

DUI 106 56 100 44 116 51 131 37 18

Family and Children 229 364 175 390 171 293 3 0 1

Gambling 0 1 1 0 0 0 0 0 0

Drug Abuse 54 72 65 62 103 54 10

Narcotics 39 75

Other Sex Offenses 31 19 29 26 18 33 14 17 3

Prostitution 0 1 0 0 0 0 0 0 0

Weapons 8 9 7 4 4 6 13 7 2

Vandalism - 138 111 138 94 102 35 171 4

Stolen Property 4 3 4 7 5 3 1 5 2

Embezzlement 0 0 0 0 0 0 0 0 0

Fraud 51 65 68 94 50 85 44 64 8

Forgery and Counterfeiting 3 18 8 21 7 15 6 14 2

Other Assaults 104 189 91 165 72 153 50 107 25

Part II Total 1007 1333 853 1287 847 1101 537 608 112

Human Trafficking 0 0 1 1 0 0 0 0 0

Arson 2 2 3 2 2 1 0 0 0

Motor Vehicle Theft 28 13 18 9 21 19 40 28 6

Larceny 194 391 206 374 197 451 136 393 20

Burglary 142 93 155 107 108 66 74 70 9

Aggravated Assault 19 22 14 21 13 16 15 19 6

Robbery 0 7 0 1 1 2 0 1 1

Rape 10 7 6 3 9 3 23 22 6

Manslaughter 0 0 0 0 1 0 1

Murder 0 0 0 1 0 1 1 1 0

Part I Total 395 535 403 519 351 559 290 534 49

Totals Part I and II Offenses 1402 1868 1278 1834 1198 1660 827 1,142 161

1 Source data: Minnesota Department of Public Safety, Bureau of Criminal Apprehension’s (BCA) Uniform Case Report. Note: does not include data from the County’s other five cities that employ city police departments, and; in 2018, reporting system will be replaced by the National Incident Based Reporting System

(NIBRS). OTSO = Otter Tail Sheriff Office FFPD = Fergus Falls Police Department 2 The 2018 column, “Other”, includes reports from: Perham, Parkers Prairie, New York Mills, Battle Lake, Henning and Pelican Rapids Police Departments.


Page 3 of 8

2. Public Safety: Deputy Response Time: Time it takes on top‐priority calls from dispatch to the first officer on scene

(NEEDS UPDATING)

o Due to the size of the county3, the County has not established deputy response time parameters.

o The Sheriff’s Office assigns deputies to areas to ensure prompt response to law enforcement calls

3. Public Safety: Total number of accidents that occur on County State Aid Highways, County Roads and Un‐Organized

Township Roads that involve fatalities and injury: Two sources – “Towards Zero Death” reports and county records

2016-2017 (COMPLETED)

Crashes in Otter Tail County 2014 2015 2016 2017

Route

System Fatal

Crash

Injury

Crash

PDO

Crash Total

Fatal

Crash

Injury

Crash

PDO

Crash Total

Fatal

Crash

Injury

Crash

PDO

Crash Total

Fatal

Crash

Injury

Crash

PDO

Crash Total

County

State Aid

Hwy 1 54 84 139 2 50 100 152 2 48 77 127 1 55 99 155

County

Road 0 5 6 11 0 4 2 6 0 2 5 7 0 5 4 9

Township

Road 0 10 30 40 1 22 37 60 0 33 51 84 1 24 43 68

Total 1 69 120 190 3 76 139 218 2 83 133 218 2 84 146 232

Minnesota Statewide

2014 2015 2016 2017

Route

System

Fatal

Crash

Injury

Crash

PDO

Crash Total

Fatal

Crash

Injury

Crash

PDO

Crash Total

Fatal

Crash

Injury

Crash

PDO

Crash Total

Fatal

Crash

Injury

Crash

PDO

Crash Total

County

State Aid

Hwy 101 5,982 13,217 19,300 125 5,849 12,092 18,066 96 5,096 11,034 16,226 92 5,095 10,632 15,819

County

Road 15 341 635 991 16 386 586 988 12 543 1,075 1,630 16 471 954 1,441

Township

Road * 15 347 686 1,048 18 545 746 1,309 19 432 807 1,258 18 475 820 1,313

Total 131 6,670 14,538 21,339 159 6,780 13,424 20,363 127 6,071 12,916 19,114 126 6,041 12,406 18,573

* Excludes ‘Unorganized Township Roads’

4. Probation/Corrections: Percent of adult offenders with a new felony conviction within 3 years of discharge: MN

Sentencing Guidelines Commission (COMPLETED)

Adult offenders who are placed on a formal, supervised probation to County Probation will be tracked for three years

following their discharge to determine if they have a new Felony conviction in the State of Minnesota.

2014 2015 2016 2017 2018

Cases Closed 104 104 94 115 165

Subsequent Felony Convictions 7 9 12 3 11

Percentage with New Felony 6.73% 8.65% 12.77% 2.61% 6.67%

5. Public Works: Hours to plow complete system during a snow event:

During the 2018-2019 winter, we used 25 tandem trucks to clear approximately 2,350 lane miles of road in 3.5 to 5 hours.

During most events the majority of the 2,350 miles are plowed and/or treated twice during our normal 8-hour day, which

typically begins at 3:00 a.m.

3 Geographically, Otter Tail County is the seventh (7th) largest Minnesota County. Total area is 2,225 square miles, of which 1,972 square miles are comprised of

land and 252 square miles (11%) are covered by water.


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6. Public Works: Average county pavement condition rating: Pavement Quality/Condition Index. Provide average rating

and the rating system program/type. Example, 70 rating on the Pavement Condition Index (PCI).

o Average PCI is 68 [this represents 2017 data – the 2018 data was not available for this report]

o PCI determined by use of Mn/DOT Pavement Condition survey and ICON Pavement Management System

software.

7. Public Works: Average Bridge Sufficiency Rating: County records/MN Department of Transportation

Average Bridge Sufficiency Rating for Otter Tail County bridges in 2017 was 91.6.

8. Public Health/Social Services: General life expectancy: See Institute for Health Metrics and Evaluation

o Findings: Life Expectancy (life expectancy at birth (years) - 2014

Gender Otter Tail County Minnesota National National Rank % Change: 1980-2014

Female 82.8 82.9 81.5 333 ^2.8

Male 78.2 78.9 76.7 435 ^7.1

9. Public Health/Social Services: Tobacco and Alcohol Use: See Robert Wood Johnson Foundation’s County Health

Rankings & Roadmaps

Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers

Adult Smoking 14% 15% 14%

Excessive Drinking 19% 23% 13%

Alcohol-impaired Driving Deaths 14% 29% 13%

Physical Inactivity 20% 19% 19%

Adult Obesity 31% 28% 26%

10. Public Health/Social Services: Percentage of low birth‐weight births: MN Dept of Human Services or County Health

Rankings & Roadmaps

Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers

Low Birthweight 5 % 7% 6%

11. Public Health/Social Services: Workforce Self-Support Index among MFIP and DWP recipients: Defined as "Percent

of MFIP/DWP adults working 30 or more hours per week or off cash assistance three years after baseline"; data available

from MN Dept of Human Services

o Self-Support Index among Otter Tail County’s MFIP and DWP recipients[1]: 69.93%

o Source Data: DHS’s 2018 Annualized Self-Support Index Report: April 2017 – March 2018

12. Public Health/Social Services: In 2018, the percentage of children where there was a recurrence of maltreatment within

12 months following an intervention

o 27% (this represents 127 of 459 children served)

o The Minnesota Department of Human Service’s Child Welfare Dashboard defines this measure somewhat

differently: Maltreatment Re-reporting: Of children who had a maltreatment report in the prior year, what

percentage of children had a subsequent report within 12 months. The State Performance Standard is 15.2% or

less and the state average is 20.2%. Twenty-three (23) county agencies met the standard and 57 did not.

[1] MFIP stands for Minnesota Family Investment Program. DWP stands for Diversionary Work Program. In 2017, 176 Otter Tail County families (156 adults and

333 children) received the Minnesota Family Investment Program - and 20 families participated in the Diversionary Work Program.

http://www.healthdata.org/

http://www.countyhealthrankings.org/





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13. Public Health/Social Services: Child Support Program Cost Effectiveness: Recommended from 2012 Steering

Committee report; Available from MN Dept of Human Services

o Otter Tail County’s FFY 2018 (10/01/17 to 09/30/18) cost effectiveness was 3.85%, i.e., for every $1.00 expended,

they collected $3.85 in child support from non-custodial parents. These funds were redirected to the children living

with the custodial household family

14. Public Health/Social Services: Per Capita Cost Report

o In 2017, Otter Tail County’s human services comparative per capita cost was ranked 39th of 87 counties. Otter Tail

County’s per capita cost was $2,665. Otter Tail County’s levy funds portion of this per capita cost was $149 or

5.45% of the total overall costs. In other words, for every $100.00 spent on health and human service programs, the

county expends $5.45 of county funds and county residents receive an additional $94.55 of state & federal funds

o In 2017, Otter Tail County’s health and human service expenditures totaled $155,450,389. Of that amount,

$74,476,302 was federally funded, $71,025,878 was state funded, $8,696,110 was county funded.

o The Per Capita Ranking lists a county’s “Total” human services costs per capita ranking. The per capita county cost

is the portion of total costs paid by the county (not funded by federal, state, or miscellaneous revenues).

15. Property Records, Valuation, Assessment: Level of assessment ratio

o Otter Tail County’s 2019 median sales ratios did fall within the 90%-105% range for all three types of assessment

ratios utilized by the Minnesota Department of Revenue. The Commissioner of Revenue indicating Otter Tail

County was compliant and “No Changes” were mandated.

o Of the three types of assessment ratios utilized by the Minnesota Department of Revenue (DOR), our ratios were:

▪ Residential (Property Type 91): 93.96% on 950 sales

▪ Commercial/Industrial Properties (Property Type 6): 92.15% on 27 sales

▪ Agricultural & Rural Lands (Property Type 93 – 34.5 or more acres): 98.14% on 67 sales

16. Property Records, Valuation, Assessment: Turn‐around time: Recording/indexing/returning real estate documents

o MS357.182, Subd 3 states: For calendar year 2011 and thereafter, the maximum time allowed for completion of the

recording process for documents presented in recordable form will be ten business days. Instruments recorded

electronically must be returned no later than five business days after receipt by the county in a recordable

format. MS357.182, Subd 4 states: for calendar year 2010 and later years, at least 90 percent of all recordable

instruments must be recorded and returned in compliance with the recording requirements. In 2018-2019, Otter Tail

County’s turn-around time for land documents, including land transfers, has been 3 days or less.

17. Elections: Accuracy of post‐election audit

100% accuracy based on our most recent data collected via our Post Election Review Worksheets, State General

Elections, on Tuesday, November 6, 2018.

Note – the next post-election audit will be conducted in November 2020.

18. Veterans Services: Veterans Services: Dollars brought into county for veterans, dependents and survivors Federal and

State Expenditures

o Federal Expenditures: FY2018 (07/01/17 through 06/30/18), Otter Tail County’s veteran population is estimated to

be 4645. Federal funds expended totaled $43.95 million, including: $23.93 million – VA medical Care; $19.17

million – Compensation & Pension; $517,000.00 Education/Vocational Rehabilitation; $345,00.00 Insurance and

Indemnities. Otter Tail County ranks 13th in Federal Expenditures in the state, given the 7 Metro Counties. Otter Tail

County Ranks 11th in outstate MN

o State Expenditures: CY2018 (01/01/18 through 12/31/2018), the MN Department of Veterans Affairs’ State Soldiers

Assistance Program (SSAP) allocated $50,089.00 to eligible veterans and dependents. Otter Tail County ranks 12th in

these State expenditures, given the 7 Metro Counties. Otter Tail County ranks 5th in outstate Minnesota.


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19. Veterans Services: Percentage of veterans receiving federal benefits

o FY 2018 (07/01/18 through 06/30/18) Otter Tail County veteran population was estimated to be 4,645. A summary of

Expenditures by State indicates 2,271 “unique patients” were served. Based on this data near 49% of our county

veterans received some type of federal benefits.

o FY 2018, Minnesota’s veteran population was estimated at 318,062. A summary of Expenditures by State indicates

120,334 “Unique Patients” were served. Based on this data, an average 37% of all Minnesota county veterans

received some type of federal benefits.

20. Parks, Libraries: Number of annual visits per 1,000 residents

o In CY2017, the number of guests who signed the guest book at Phelps Mill Park (the county’s only county-run park)

was 3,882. Based on our county population of 58,001, the annual visit ratio per 1,000 residents is 66.9.

21. Budget, Financial: Bond rating

S&P Global Ratings has assigned its 'AA' long-term rating to Otter Tail County, Minn.'s series 2019A general obligation

(GO) capital improvement bonds. At the same time, S&P Global Ratings affirmed its ‘AA’ underlying rating on the

County’s GO bonds outstanding. The outlook on all rating is stable.

22. Budget, Financial: Debt service levy per capita; outstanding debt per capita

o The Pay 2019 debt service levy per capita is $19.87 (Pay 2019 Levy - $1,158,993/58,329 - most recent

estimate). The Pay 2019 debt service levy decreased approximately $200,000 when compared to the 2018 debt

service levy.

o The outstanding debt per capita as of December 31, 2018 is the following:

• Outstanding debt requiring county levy: $8,800,000/58,329 = $150.87

• Outstanding debt paid by other revenues sources: $3,540,000/58,329 = $60.69

• Outstanding debt (issues by Otter Tail County, but technically the responsibility of the joint powers group)

paid by other revenues: $25,445,000/58,329 = $436.23

• Total Outstanding Debt Per Capita as of 12/31/2018: $647.79. A decrease of $28.12 Per Capita from

12/31/2017.

23. Environmental: Recycling percentage Available in the SCORE report4

o Otter Tail County’s calculated recycling percentage5 for:

• 2016 was 66%.

• 2017 was 60%.

• 2018 was 69%.

24. Environmental: Amount of hazardous household waste and electronics collected – 2016 to 2018

Removed from Waste Stream (in pounds) 2016 2017 2018

Household Hazardous Waste 161,898 147,901

Electronics 281,568 460,540

Appliances 464,280 470,600

4 Recycling percentages are no longer available on the SCORE Report 5 Household hazardous waste, electronics and appliances are not factored in when calculating the county recycling rate.


Page 7 of 8

STATEWIDE PERFORMANCE MEASUREMENTS

COUNCIL ON LOCAL RESULTS AND INNOVATION

Otter Tail County Resolution No. 2019 -47

WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and

WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents,

taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’

opinion of those services; and

WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and Innovation’s

comprehensive performance measurement program are outlined in M.S. 6.91 and includes eligibility for a reimbursement as set by

State statute; and

WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for

taxes, if levy limits are in effect; and

WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by

the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate

programs and processes for optimal future outcomes; and

NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the performance

measures to its citizenry by the end of the year through publication, direct mailing, posting on the county’s website, or through a

public hearing at which the budget and levy will be discussed and public input allowed.

BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the

performance measures adopted by the County.

Motion for the foregoing Resolution was made by Commissioner __________ and seconded by Commissioner __________ and

upon a vote being duly taken thereon, the following voted in favor:

Commissioners Huebsch, Rogness, Murphy, Lindquist and Johnson;

and the following were against: None

and the following were absent: None

WHEREUPON, the Resolution was declared duly passed and adopted the 21st day of May 2019.

OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________

By: __________________________________ Attest: _______________________

Douglas Huebsch, Chair John W. Dinsmore, Clerk

(A scanned version of the 05/21/19 signed copy of the Otter Tail County Resolution 2019-47 was sent via e-mail to the

Minnesota State Auditor’s Office as a separate attachment to this report)


Page 8 of 8

OTTER TAIL COUNTY

COUNCIL ON LOCAL RESULTS AND INNOVATION

2018 STANDARD MEASURES FOR COUNTIES

Appendix: What is the Performance Measurement Program?

The Program

In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard

set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state

and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions

of those services. In February of 2012, the Council created a comprehensive performance measurement system for cities and

counties to implement. In 2013, the Council revised the performance measures and clarified the system requirements to increase

participation in the program.

Participation by Cities and Counties

Participation in the standard measures program by a city or a county is voluntary. Counties and cities that choose to participate in

the standard measures program must officially adopt and implement the ten minimum performance measures and system

developed by the Council.

Benefits

A county or city that elects to participate in the standard measures/performance measurement program is eligible for a

reimbursement of $0.14 per capita, not to exceed $25,000 and is also exempt from levy limits under sections 275.70 to 275.74 for

taxes payable in the following calendar year, if levy limits are in effect. However, participation in the standard

measures/performance measurement program does not exempt a county or city from the new 2013 property tax levy limits, which

are found in a different section of law.

Reporting Requirements

In order to receive the per capita reimbursement and levy limit exemption, counties and cities must: File a report with the Office of

the State Auditor by July 1. This report will consist of:

1) A resolution approved by the city council or county board declaring that:

▪ The city/county has adopted and implemented the minimum 10 performance measures from each applicable

service category and the system developed by the Council on Local Results and Innovation (PDF format).

▪ The city/county will report the results of the measures to its residents before the end of the calendar year

through publication, direct mailing, posting on the entity's website, or through a public hearing at which the

budget and levy will be discussed and public input allowed (PDF format).

2) A document showing the actual results of the performance measures adopted by the city/county (PDF format).

https://www.revisor.mn.gov/statutes/?id=6.90



Documents

BOARD OF COMMISSIONERS MEETING AGENDA PACKET August …€¦ · 06/08/2019 · 4.0 Pelican Rapids Tax Abatement Agreement 5.0 Guidelines for scheduling on the County Board Agenda