BOARD OF COMMISSIONERS - Macomb County, … · BOARD OF COMMISSIONERS 1 S. Main St., ... ROUTING SLIP CONTRACT REVIEW ... Contracts are returned interoffice mail unless ~pproved (

BOARD OF COMMISSIONERS 1 S. Main St., 9th Floor

Mount Clemens, Michigan 48043 586.469.5125 ~ Fax: 586.469.5993 www.macombBOC.com

FINANCE COMMITTEE

THURSDAY, MAY 9, 2013

FINAL AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Adoption of Agenda 4. Chairman’s Comments 5. Approval of Minutes dated March 27 and April 11, 2013 (previously distributed) 6. Public Participation (five minutes maximum per speaker, or longer at the discretion of the Chairperson related only to issues contained on the agenda) 7. 2012 Year End Financial Report/Martha T. Berry (page 1) (attached) 8. Recommendation from 5-6-13 Government Operations Committee Meeting: a) Monumentation Agreement with Great Lakes Geomatics/Clerk/Register (attached) of Deeds (page 3) 9. Recommendations from 5-8-13 Health & Human Services Committee Meeting:

a) Budget Amendment/CSA/LCA Deliverable Fuel Budget ($17,555) (page 19) (attached) b) Budget Amendment/CSA/Senior CHORE Services ($21,450) (page 24) (attached) c) Budget Amendment/CSA/Emergency Food & Shelter Program($37,755)(page 29) (attached) d) Budget Amendment/Health/Comprehensive Planning and Budgeting (attached) Contract Grant Funding ($106,200) (page 34) e) Budget Amendment/MSU/Grant Fund ($12,211.65) (page 40) (attached)

MACOMB COUNTY BOARD OF COMMISSIONERS David J. Flynn – Board Chair Kathy Tocco – Vice Chair Mike Boyle – Sergeant-At-Arms

District 4 District 11 District 10 Toni Moceri – District 1 Marvin Sauger – District 2 Veronica Klinefelt – District 3 Robert Mijac - District 5 James Carabelli – District 6

Don Brown – District 7 Kathy Vosburg – District 8 Fred Miller – District 9 Bob Smith – District 12 Joe Sabatini – District 13

FINANCE COMMITTEE FINAL AGENDA MAY 9, 2013 PAGE 2 10. Adoption of Proclamations: a) Commending Derek Palmer – Eagle Scout (offered by Brown) (page 44) (attached) 11. Correspondence 12. New Business 13. Public Participation (five minutes maximum per speaker or longer at the discretion of the Chairperson) 14. Adjournment MEMBERS: Miller-Chair, Moceri-Vice-Chair, Boyle, Brown, Carabelli, Flynn, Klinefelt, Mijac, Sabatini, Sauger, Smith, Tocco and Vosburg.

RESOLUTION NO. _____________ FULL BOARD MEETING DATE:__________________ AGENDA ITEM:______________________________ MACOMB COUNTY, MICHIGAN RESOLUTION TO receive and file the 2012 Year End Financial Report submitted by Martha T. Berry INTRODUCED BY: Fred Miller, Chair, Finance Committee

COMMITTEE/MEETING DATE Finance 5-9-13

1

TOTAL YTD FAVORABLE / ACTUAL '12 BUDGET YTD '12 (UNFAVORABLE)

December 2012 December 2012 December 2012

Revenue:Resident Care Revenue 20,852,999 20,041,871 811,128 State Provider Tax Revenue 2,392,413 2,160,000 232,413 Other Revenue 102,225 101,280 945 Total Revenue 23,347,637 22,303,151 1,044,486

Expenses:Salaries & Wages 9,260,767 8,638,721 (622,046) Fringe Benefits 4,198,368 4,033,748 (164,620) Retiree Medical 1,097,138 857,050 (240,088)

Total Personnel Services 14,556,273 13,529,519 (1,026,754)

State Provider Tax 1,633,564 1,212,000 (421,564) Building Use / Capital Outlay 1,089,863 1,856,775 766,912 Cost Allocation Plan 586,798 725,000 138,202 Contract Services 2,139,104 2,218,655 79,551 Resident Food & Supplies 1,145,295 1,155,000 9,705 Maintenance & Repairs / Utilities 835,175 886,900 51,725 Other Expenses 717,702 719,302 1,599

Total Operating Expenses 8,147,501 8,773,632 626,130

Total Expenses 22,703,773 22,303,151 (400,623)

Net Income / (Loss) 643,863 - 643,863

YTD Through December 31, 2012

MACOMB COUNTY - MARTHA T. BERRY - M.C.F.FINANCIAL REPORT

Building Use YTD: $1,089,516Capital Outlay YTD: $0.00

This is the Social Welfare Fund Increase of $643,863

2

3

To:

From:

Date:

RE:

Macomb County Executive Mark A. Hackel

David Flynn, Board Chair

Pamela J. Lavers, Assistant County Executive « April 26, 2013

Mark F. Deldin Deputy County Executive

Agenda Item - Clerk/ROD, Monumentation Agreement with Great Lakes Geomatics

Attached you will find documentation and a resolution from County Clerk/Register of Deeds, Carmella Sabaugh, to approve the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25 for Grant Year 2013. These monuments are used by land surveyors to determine property line boundaries, road alignments, subdivision layouts, as well as, the location of commercial and industrial property.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the Macomb County Monumentation Agreement as stated above.

PJL/smf

cc: Betty Oleksik

One South Main * 8th Floor * Mt. Clemens, Michigan 48043 * Phone (586) 469-7001 * Fax (586) 469-7257

To:

From:

Date:

RE:



Pamela J. Lavers, Assistant County Executive « April 26, 2013


Agenda Item - Clerk/ROD, Monumentation Agreement with Great Lakes Geomatics

Attached you will find documentation and a resolution from County Clerk/Register of Deeds, Carmella Sabaugh, to approve the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25 for Grant Year 2013. These monuments are used by land surveyors to determine property line boundaries, road alignments, subdivision layouts, as well as, the location of commercial and industrial property.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the Macomb County Monumentation Agreement as stated above.

PJL/smf

cc: Betty Oleksik

One South Main * 8th Floor * Mt. Clemens, Michigan 48043 * Phone (586) 469-7001 * Fax (586) 469-7257

4

MACOMB COUNTY, MICHIGAN r~I~~"UP"'m~~@~il~4·4·.i.iR"~&~~M·-;·;Bi.'L·4~~·.~(·~

RESOLUTION

Resolution to:

Approve the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25 for Grant Year 2013.

Commissioner Tocco, Government Operations committee chair

Additional Background Information (If Needed):

There is no impact on the Macomb County General Fund.

The Agreement with Great Lakes Geomatics, LLC is paid from the Macomb County Register of Deeds -Remonumentation budget; Org Key 272-23601. The Remonumentation budget is funded 100 percent by the State of Michigan, Office of Land Survey and Remonumentation.

On September 24, 1992, the Macomb County Board of Commissioners approved the Macomb County Remonumentation Plan and embarked on a program of replacing, restoring and maintaining all public land survey monuments in the county. The Macomb County Plan for Monumentation and Remonumentation was updated by the Remonumentation Office in April of 2010 and approved by the Macomb County Board of Commissioners on May 25,2010. Approval of the updated Macomb County Plan was signed by the State of Michigan on June 22,2010.

These monuments are used by Land Surveyors to determine property line boundaries, road alignments, subdivision layouts, as well as, the location of commercial and industrial property.

Committee Meeting Date

Government Operations 05/06/2013

MACOMB COUNTY, MICHIGAN r~4~M5&hd4§~~@~il~4·4·.i.iR.,~&~~t.§;~;i·"·4~~·.~(·~

RESOLUTION

Resolution to:

Approve the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25 for Grant Year 2013.

Commissioner Tocco, Government Operations committee chair


There is no impact on the Macomb County General Fund.

The Agreement with Great Lakes Geomatics, LLC is paid from the Macomb County Register of Deeds -Remonumentation budget; Org Key 272-23601. The Remonumentation budget is funded 100 percent by the State of Michigan, Office of Land Survey and Remonumentation.

On September 24, 1992, the Macomb County Board of Commissioners approved the Macomb County Remonumentation Plan and embarked on a program of replacing, restoring and maintaining all public land survey monuments in the county. The Macomb County Plan for Monumentation and Remonumentation was updated by the Remonumentation Office in April of 2010 and approved by the Macomb County Board of Commissioners on May 25,2010. Approval of the updated Macomb County Plan was signed by the State of Michigan on June 22,2010.



Government Operations 05/06/2013

cbedar

Typewritten Text

Finance05/09/2013

5

Carmella Sabaugh Todd Schmitz Deputy Clerk

Macomb County Clerk/Register of Deeds

Betty A. Oleksik Deputy Register of Deeds

April 11, 2013 Date

Office of County Executive County of Macomb

One South Main, 8th Floor Mount Clemens, MI 48043

REMONUMENTATION PROGRAM MARTIN C. DUNN. SURVEYOR REPRESENTATIVE

OFFICE: 586-469-7916 • CELLULAR: 810-217-7275

Register of Deeds - Remonumentation

REQUEST APPROVAL / ADOPTION OF

Approve the Monumentation Agreement with Great Lakes Geomatics

SUBJECT:

The Register of Deeds - Remonumentation Program requests the Executive Office submit to the Board of Commissioners, the resolution to approve the Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25.

IT IS RECOMIYlENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD:,-~

The resolution to approve the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25 for Grant Year 2013 and

..•..

To have the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC signed by the Executive's Office.

PURPOSE I JUSTIFICATION:

The purpose of this recommended action is to contract with Great Lakes Geomatics for professional land surveying services. Great Lakes Geomatics will research land records to establish State Plane Coordinate values on remonumented corners and research Macomb County information from Planning Department composites, Register of Deeds (unrecorded surveys and color-scanned plat images) and assist in the search for recorded documents as requested by the Contract Surveyors.

FISCAL IMPACT I FINANCING: There is no impact on the Macomb County General Fund.

The contract with Great Lakes Geomatics is paid from the Register of Deeds - Remonumentation Fund; Org Key 272-23601. This budget is grant funded and is subsidized 100 percent by the State of Michigan, Office of Land Survey & Remonumentation.

Clerk's Office 40 N. Main St.

Mount Clemens, MI 48043 586-469-5120

Fax: 586-783-81 84 http://www.macombcountymi.gov /clerksoffice

[email protected]

Fax-on-Demand Michigan: 1-888-99-CLERK Out-ot-State: 310-575-5035

Register of Deeds 10 N. Main St.

Mount Clemens, MI 48043 586-469-51 75

Fax: 586-469-5130 http://www.macombcountymi.gov /registerdeeds

[email protected]

Carmella Sabaugh Todd Schmitz Deputy Clerk

Macomb County Clerk/Register of Deeds

Betty A. Oleksik Deputy Register of Deeds

April 11, 2013 Date

Office of County Executive County of Macomb

One South Main, 8th Floor Mount Clemens, MI 48043

REMONUMENTATION PROGRAM MARTIN C. DUNN. SURVEYOR REPRESENTATIVE

OFFICE: 586-469-7916 • CELLULAR: 810-217-7275


REQUEST APPROVAL / ADOPTION OF


SUBJECT:

The Register of Deeds - Remonumentation Program requests the Executive Office submit to the Board of Commissioners, the resolution to approve the Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25.

IT IS RECOMIYlENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD:,-~

The resolution to approve the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC in the amount of $38,390.25 for Grant Year 2013 and

..•..

To have the Macomb County Monumentation Agreement with Great Lakes Geomatics, LLC signed by the Executive's Office.

PURPOSE I JUSTIFICATION:

The purpose of this recommended action is to contract with Great Lakes Geomatics for professional land surveying services. Great Lakes Geomatics will research land records to establish State Plane Coordinate values on remonumented corners and research Macomb County information from Planning Department composites, Register of Deeds (unrecorded surveys and color-scanned plat images) and assist in the search for recorded documents as requested by the Contract Surveyors.

FISCAL IMPACT I FINANCING: There is no impact on the Macomb County General Fund.

The contract with Great Lakes Geomatics is paid from the Register of Deeds - Remonumentation Fund; Org Key 272-23601. This budget is grant funded and is subsidized 100 percent by the State of Michigan, Office of Land Survey & Remonumentation.

Clerk's Office 40 N. Main St.

Mount Clemens, MI 48043 586-469-5120

Fax: 586-783-81 84 http://www.macombcountymi.gov /clerksoffice

[email protected]

Fax-on-Demand Michigan: 1-888-99-CLERK Out-ot-State: 310-575-5035

Register of Deeds 10 N. Main St.

Mount Clemens, MI 48043 586-469-51 75

Fax: 586-469-5130 http://www.macombcountymi.gov /registerdeeds

[email protected]

6

FACTS AND PROVISION / LEGAL REQUIREMENTS:



On September 24, 1992, the Macomb County Board of Commissioners approved the Macomb County Remonumentation Plan and embarked on a program of replacing, restoring and maintaining all Public Land Survey monuments in the County. When the Macomb County Board of Commissioners met September 23, 1993, they approved the procedure for awarding Remonumentation projects to Professional Surveyors and authorized the Remonumentation Grant Administrator to enter into contracts to undertake the Remonumentation process. The Macomb County Plan for Monumentation and Remonumentation was updated by the Remonumentation Office in April of 201 0 and approved by the Macomb County Board of Commissioners on May 25, 2010. Approval of the updated Macomb County Plan was signed by the State of Michigan on June 22, 2010. Funding priorities are established per the requirements of Public Act 345 and were used to establish the Remonumentation priorities for 2013.

CONTRACTING PROCESS:

In March 2013, the Remonumentation Program through the Macomb County Purchasing Department posted Request for Qualifications (RFQ) on MITN for the purpose of updating and expanding the pool of Professional Surveyors/Firms to do business with. It is not a bid process, but a selection of qualified firms to contract with.

Great Lakes Geomatics qualified to work with the Remonumentation Program, as evaluated by the Remonumentation Selection Committee. The Remonumentation RFQ process was followed as outlined in the Purchasing Department policy and the County policy in regards to Professional Services contracts.

IMPACT ON CURRENT SERVICES (PROJECTS):

The Monuments and State Plane Coordinate values Great Lakes Geomatics is contracted to research, restore, record and maintain are used by Land Surveyors to determine property line boundaries, road alignments, subdivision layouts, as well as, the location of commercial and industrial property.

Respectfully submitted,


21Page




On September 24, 1992, the Macomb County Board of Commissioners approved the Macomb County Remonumentation Plan and embarked on a program of replacing, restoring and maintaining all Public Land Survey monuments in the County. When the Macomb County Board of Commissioners met September 23, 1993, they approved the procedure for awarding Remonumentation projects to Professional Surveyors and authorized the Remonumentation Grant Administrator to enter into contracts to undertake the Remonumentation process. The Macomb County Plan for Monumentation and Remonumentation was updated by the Remonumentation Office in April of 201 0 and approved by the Macomb County Board of Commissioners on May 25, 2010. Approval of the updated Macomb County Plan was signed by the State of Michigan on June 22, 2010. Funding priorities are established per the requirements of Public Act 345 and were used to establish the Remonumentation priorities for 2013.


In March 2013, the Remonumentation Program through the Macomb County Purchasing Department posted Request for Qualifications (RFQ) on MITN for the purpose of updating and expanding the pool of Professional Surveyors/Firms to do business with. It is not a bid process, but a selection of qualified firms to contract with.

Great Lakes Geomatics qualified to work with the Remonumentation Program, as evaluated by the Remonumentation Selection Committee. The Remonumentation RFQ process was followed as outlined in the Purchasing Department policy and the County policy in regards to Professional Services contracts.


The Monuments and State Plane Coordinate values Great Lakes Geomatics is contracted to research, restore, record and maintain are used by Land Surveyors to determine property line boundaries, road alignments, subdivision layouts, as well as, the location of commercial and industrial property.



21Page

7

ROUTING SLIP CONTRACT REVIEW REQUEST

ORIGINATING DEPARTMENT INFORMATION

Department Leader: Department: Date:

Betty A. Oleksik Register of Deeds/Remonume 04/08/2013 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless

~pproved ( Send to Finance.

o Approved with changes Return to Contract Management.

~'APproved Send to Corporation Counsel.


o Approved Send to OCE.

BOARD ApPROVAL

~~:ED D No

If J~(r~ It~~~~9~~~~ Date misk Management & _

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RECEIVED 53 § APR 1 2 zan o Approved with changes E C/)

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Return to Contract Management. ~~-"---o---,-,--,----~~~~~t=UA.·TIr~~---;:;c=-:F----=-~~--.t"'1' 0 V CORPORATION COUNSEl Authorized Signature

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¢-Approved If required, send to BOC. D

If not, return to Contract Management.

o Approved with changes ~, ' (\ Return to Contract Management. _--'--\OJ-----,~,.:._,.,_____:_':=,~_=+_+:Y---=:...>.<.>....<-

EXECUTIVE OFFICE

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EXECUTIVE OFFICE

APR J ~ 2013

RECEIVED

ROUTING SLIP CONTRACT REVIEW REQUEST

ORIGINATING DEPARTMENT INFORMATION

Department Leader: Department: Date:

Betty A. Oleksik Register of Deeds/Remonume 04/08/2013 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless

~pproved ( Send to Finance.


~'APproved Send to Corporation Counsel.


o Approved Send to OCE.

BOARD ApPROVAL

~~:ED D No

If J~(r~ It~~~~9~~~~ Date misk Management & _

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RECEIVED 53 § APR 1 2 zan o Approved with changes E C/)

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Return to Contract Management. ~~-"---o---,-,--,----~~~~~t=UA.·TIr~~---;:;c=-:F----=-~~--.t"'1' 0 V CORPORATION COUNSEl Authorized Signature

O .. "' ....... f""""~ gii'II!!'Coul!)t '1;L'~:'~!"Mivdlllll!'I'IIII'I!I'I!lilillllili:'il'II'1IIIII'IIIIIIIIIIIIII"";,IIIIIIIII!III!'IIIIIII'I'I!I1IIIIIIIi':,:;::IIIIIIIIIIIIIII'IIIIIIIIIIII"11 I!IIIII'IIII' ",.,~~"." ... ,,,.~IIII,,,,, .... """ .,.",'".,. Y.~"""".§, .. , '",. ..",""",,,1,.1,.,.,,.,,,,,,1, 1111,. .'" .,,,.,,,1 II., ,' .... , '" .. 11 I,,· ... 111 ....

¢-Approved If required, send to BOC. D

If not, return to Contract Management.

o Approved with changes ~, ' (\ Return to Contract Management. _--'--\OJ-----,~,.:._,.,_____:_':=,~_=+_+:Y---=:...>.<.>....<-

EXECUTIVE OFFICE

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RECEIVED

8o ~a~ Ma.k A. H •• kel ~_e_

Department Leader:

Betty A. Oleksik

CONTRACT REVIEW REQUEST ORIGINATING DEPARTMENT INFORMATION

Department:

Register of Deeds/Remonumentation Number:

D Call for Pick Up: #

Vendor Name:

Great Lakes Geomatics Vendor Disclosure lEI .... ; Yes Form Attached: D No

Amendment Amount:

Amendment Date:

what terms have

If not bid out. please explain:

Professional Services

Amended Contract Amount:

$ 38,390.25 25080401 I 80142 Contract End Date: Targeted Committee Date:

12/31/2013 05/06/2013 umber:

Lowest Bid: If not lowest bid, please explain:

Yes No

On September 24, 1992, the Macomb County Board of Commissioners approved the Macomb County Remonumentation Plan and embarked on a program of replacing, restoring and maintaining all public land survey monuments in the county. The Macomb County Plan for Monumentation and Remonumentation was updated by the Remonumentation Office in April of 2010 and approved by the Macomb County Board of Commissioners on May 25, 2010. Approval of the updated Macomb County Plan was signed by the State of Michigan on June 22, 2010.


Great Lakes Geomatics has been contracted to establish 46 State-approved State Plane Coordinate values on corners previously remonumented and research Macomb County information from Planning Department composites, Register of Deeds (unrecorded surveys and color-scanned plat images), and assist in the search for recorded documents as requested by the Contract Surveyors for 36 GLO Corners and 85 Michigan State Plane Coordinates.

CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED.

CONTRACT DOES NOT REQUIRE BOARD OF COMMISSIONER ApPROVAL.

CONTRACT DOES REQUIRE BOARD OF COMMISSIONER ApPROVAL. ATTACH COVER LETTER AND RESOLUTION FORM.

PLEASE CHECK APPROPRIATE ITEM BELOW:

rn 1. [] 2.

3. 4. 5. 6. 7.

AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE.

AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION.

AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT.

AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH.

EMPLOYER PAID FRINGE BENEFITS.

COLLECTIVE BARGAINING AGREEMENTS.

INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

(it ~a~

Ma.k A. H •• kel ~_e_

Department Leader:

Betty A. Oleksik Contract Contact Person:

Michelle Johnson

Contract I Program Title:

CONTRACT REVIEW REQUEST .. • 1'.~Lc:.· ... I::I.I~ IL.J~I

Department: I Date: Register of Deeds/Remonumentation 04/08/2013 Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below:

(586) 469-6752 D Call for Pick Up: #

• . ·1;::t.e~CI • ~ll'I •• ~."'·J;::~I'lr!"'I.J~1

Macomb County Monumentation Agreement I OCECode:

Vendor Number (if known): Vendor Name:

V29146 Great Lakes Geomatics Vendor Disclosure ~yes Form Attached: No

Original Contract Amount: Amendment Amount: Amended Contract Amount: Funding Source - Org Key I Object - (If known):

$ 38,390.25 $ $ 38,390.25 25080401 I 80142 Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date:

"

01/01/2013 12/31/2013 05/06/2013 Contract: lEI New

If Renewal or Amendment. what terms have changed (if any): Amendment Number:

CI Renewal D Amendment Contract Bid: If not bid out. please explain: Lowest Bid: If not lowest bid, please explain:

DYes Professional Services DYes I'E!I No D No Bid Number: How many bidders responded? Winning bidder Macomb County Enterprise:

DYes o No - Explain: Contract I Program Synopsis:

On September 24, 1992, the Macomb County Board of Commissioners approved the Macomb County Remonumentation Plan and embarked on a program of replacing, restoring and maintaining all public land survey monuments in the county. The Macomb County Plan for Monumentation and Remonumentation was updated by the Remonumentation Office in April of 2010 and approved by the Macomb County Board of Commissioners on May 25, 2010. Approval of the updated Macomb County Plan was signed by the State of Michigan on June 22, 2010.


Great Lakes Geomatics has been contracted to establish 46 State-approved State Plane Coordinate values on corners previously remonumented and research Macomb County information from Planning Department composites, Register of Deeds (unrecorded surveys and color-scanned plat images), and assist in the search for recorded documents as requested by the Contract Surveyors for 36 GLO Corners and 85 Michigan State Plane Coordinates.

• . • . . . . . • D CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED.

D CONTRACT DOES NOT REQUIRE BOARD OF COMMISSIONER ApPROVAL.

1><1 CONTRACT DOES REQUIRE BOARD OF COMMISSIONER ApPROVAL. ATTACH COVER LETTER AND RESOLUTION FORM.

PLEASE CHECK APPROPRIATE ITEM BELOW:

rn 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. [] 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. (J 3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. 0 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH.

S 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS.

0 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

9

MACOMB COUNTY MONUMENTATION AGREEMENT

This is an Agreement made January 1,2013 by the County of Macomb, Mount Clemens, Michigan (hereinafter, MACOMB) and Great Lakes Geomatics, LLC (hereinafter, the COMPANY)

As specified in MACOMB's PLAN, the SURVEYOR'S work is additionally subject to the approval of the Peer Group.

RECITALS:

1. MACOMB has adopted a County Monumentation and Remonumentation Plan (hereinafter, MACOMB's PLAN), which requires certain work to be done by a Professional Surveyor; and MACOMB has executed a Grant Agreement with the State of Michigan, which is furnishing Grant funds for the purpose of accomplishing all or a part of this work.

2. MACOMB has appointed a County Grant Administrator (hereinafter, MACOMB's ADMINISTRATOR), who will be responsible for the Contracts and the financial aspects of MACOMB's Grant work, as well as the financial aspects of this Agreement.

3. MACOMB, has appointed a County Surveyor/Representative (hereinafter MACOMB's REPRESENTATIVE) who will be responsible for the technical aspects of MACOMB's Grant work, as well as the technical aspects of this agreement. And MACOMB's REPRESENTATIVE will chair periodic meetings of a Peer Group (appointed by said REPRESENTATIVE), which Group will function as specified in MACOMB's PLAN.

NOW, THEREFORE, in consideration of the covenants contained herein and the mutual benefits both parties acknowledge, MACOMB and the COMPANY agree as follows:

ARTICLE 1 - THE WORK. The COMPANY acknowledges that it has been given a copy of MACOMB's PLAN. The work to be done under this Agreement shall be done in accordance with Michigan's Act No. 345 of the Public Acts of 1990 (as amended), MACOMB's PLAN, and Michigan's Act No. 74 of the Public Acts of 1970 (as amended). The COMPANY shall provide a Professional Surveyor (hereinafter, the SURVEYOR), who shall be completely responsible for the proper execution ofthe work specified in this Agreement. Said SURVEYOR shall be the signatory (or one of the signatories) for the COMPANY's execution of this Agreement. The COMPANY shall furnish all materials and equipment and perform all of the work described in Exhibit A (attached hereto and made a part of this Agreement) in strict compliance with this Agreement. The work shall be completed to the satisfaction of MACOMB' s REPRESENTATIVE.

ARTICLE 2 - CHANGES AND ALTERATIONS. The COMPANY agrees to make alterations to the Work under this Agreement as MACOMB's REPRESENTATIVE may order in writing. If such alterations are beyond the Scope of Work covered in Exhibit A, such alterations shall be paid for at a price mutually agreed upon at the time by MACOMB's ADMINISTRATOR and the COMPANY. Such price may be based on either a unit price, a lump sum price, or on time and material.

1

MACOMB COUNTY MONUMENTATION AGREEMENT

This is an Agreement made January 1,2013 by the County of Macomb, Mount Clemens, Michigan (hereinafter, MACOMB) and Great Lakes Geomatics, LLC (hereinafter, the COMPANY)

As specified in MACOMB's PLAN, the SURVEYOR'S work is additionally subject to the approval of the Peer Group.

RECITALS:

1. MACOMB has adopted a County Monumentation and Remonumentation Plan (hereinafter, MACOMB's PLAN), which requires certain work to be done by a Professional Surveyor; and MACOMB has executed a Grant Agreement with the State of Michigan, which is furnishing Grant funds for the purpose of accomplishing all or a part of this work.

2. MACOMB has appointed a County Grant Administrator (hereinafter, MACOMB's ADMINISTRATOR), who will be responsible for the Contracts and the financial aspects of MACOMB's Grant work, as well as the financial aspects of this Agreement.

3. MACOMB, has appointed a County Surveyor/Representative (hereinafter MACOMB's REPRESENTATIVE) who will be responsible for the technical aspects of MACOMB's Grant work, as well as the technical aspects of this agreement. And MACOMB's REPRESENTATIVE will chair periodic meetings of a Peer Group (appointed by said REPRESENTATIVE), which Group will function as specified in MACOMB's PLAN.

NOW, THEREFORE, in consideration of the covenants contained herein and the mutual benefits both parties acknowledge, MACOMB and the COMPANY agree as follows:

ARTICLE 1 - THE WORK. The COMPANY acknowledges that it has been given a copy of MACOMB's PLAN. The work to be done under this Agreement shall be done in accordance with Michigan's Act No. 345 of the Public Acts of 1990 (as amended), MACOMB's PLAN, and Michigan's Act No. 74 of the Public Acts of 1970 (as amended). The COMPANY shall provide a Professional Surveyor (hereinafter, the SURVEYOR), who shall be completely responsible for the proper execution ofthe work specified in this Agreement. Said SURVEYOR shall be the signatory (or one of the signatories) for the COMPANY's execution of this Agreement. The COMPANY shall furnish all materials and equipment and perform all of the work described in Exhibit A (attached hereto and made a part of this Agreement) in strict compliance with this Agreement. The work shall be completed to the satisfaction of MACOMB' s REPRESENTATIVE.

ARTICLE 2 - CHANGES AND ALTERATIONS. The COMPANY agrees to make alterations to the Work under this Agreement as MACOMB's REPRESENTATIVE may order in writing. If such alterations are beyond the Scope of Work covered in Exhibit A, such alterations shall be paid for at a price mutually agreed upon at the time by MACOMB's ADMINISTRATOR and the COMPANY. Such price may be based on either a unit price, a lump sum price, or on time and material.

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ARTICLE 3 - TIME. The COMPANY covenants and agrees that the work herein agreed to be performed shall be commenced promptly upon Notice to Proceed, and that said work shall be carried on with dispatch (time being of the essence of this Agreement) and in such manner as to be fully and completely performed on or before the date set forth in Exhibit A.

ARTICLE 4 - EXTENSION OF TIME. If the COMPANY is unavoidably delayed in fulfilling this Agreement, due to reasons listed below, the COMPANY may request an extension of time. Said request must be in writing within seven days following the date such cause or delay occurred. Extensions approved shall be as MACOMB's ADMINISTRATOR and MACOMB's REPRESENTATIVE judge to be just and reasonable. Reasons for extension may be:

1. Delay or suspension of work by the COMPANY for causes other than negligence faulty work, or the failure or refusal to carry out the provisions of this Agreement for the orders of MACOMB.

2. Delays due to unforeseen causes beyond the control and without the fault or negligence of the COMPANY, including but not restricted to acts of God, acts of the public enemy, acts of Government, acts of State or any political subdivision thereof, fires, floods, epidemics, labor dispute, or extraordinary delays in delivery of materials.

ARTICLE 5 - ASSIGNMENT OF AGREEMENT. The COMPANY shall not assign or transfer this Agreement or sublet any part of the work embraced in it, except with the written consent of MACOMB to do so.

All parts of the work that may be performed by an approved subcontractor shall be done in conformity with and be subject to all the provisions ofthe Agreement exactly as if performed by the COMPANY and its immediate employees and workmen. No subletting of the work shall in any way diminish or weaken the responsibility of the COMPANY for all parts of the work or lessen its obligations and liabilities under this Agreement.

ARTICLE 6 - MACOMB'S RIGHT COMPLETE. lfthe COMPANY shall be adjudged bankrupt, or if it should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, or if the COMPANY should persistently or repeatedly fail to perform the work, or if it should persistently disregard laws or ordinances or the directions of MACOMB, or if it should willfully and repeatedly violate any of the substantial provisions of this Agreement; then, in such case MACOMB shall state in writing that sufficient cause exists to order the COMPANY to discontinue all further work under this Agreement. Upon receipt of this notice, the COMPANY shall at once discontinue such work. MACOMB shall have the right to finish the work by contract, or otherwise, as MACOMB may elect. The COMP ANY shall not be entitled to receive any payment until the work is finished. Further, the COMPANY shall only be entitled to receive payment for that portion of the work, which was properly completed by the COMPANY.

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ARTICLE 3 - TIME. The COMPANY covenants and agrees that the work herein agreed to be performed shall be commenced promptly upon Notice to Proceed, and that said work shall be carried on with dispatch (time being of the essence of this Agreement) and in such manner as to be fully and completely performed on or before the date set forth in Exhibit A.

ARTICLE 4 - EXTENSION OF TIME. If the COMPANY is unavoidably delayed in fulfilling this Agreement, due to reasons listed below, the COMPANY may request an extension of time. Said request must be in writing within seven days following the date such cause or delay occurred. Extensions approved shall be as MACOMB's ADMINISTRATOR and MACOMB's REPRESENTATIVE judge to be just and reasonable. Reasons for extension may be:

1. Delay or suspension of work by the COMPANY for causes other than negligence faulty work, or the failure or refusal to carry out the provisions of this Agreement for the orders of MACOMB.

2. Delays due to unforeseen causes beyond the control and without the fault or negligence of the COMPANY, including but not restricted to acts of God, acts of the public enemy, acts of Government, acts of State or any political subdivision thereof, fires, floods, epidemics, labor dispute, or extraordinary delays in delivery of materials.

ARTICLE 5 - ASSIGNMENT OF AGREEMENT. The COMPANY shall not assign or transfer this Agreement or sublet any part of the work embraced in it, except with the written consent of MACOMB to do so.

All parts of the work that may be performed by an approved subcontractor shall be done in conformity with and be subject to all the provisions ofthe Agreement exactly as if performed by the COMPANY and its immediate employees and workmen. No subletting of the work shall in any way diminish or weaken the responsibility of the COMPANY for all parts of the work or lessen its obligations and liabilities under this Agreement.

ARTICLE 6 - MACOMB'S RIGHT COMPLETE. lfthe COMPANY shall be adjudged bankrupt, or if it should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, or if the COMPANY should persistently or repeatedly fail to perform the work, or if it should persistently disregard laws or ordinances or the directions of MACOMB, or if it should willfully and repeatedly violate any of the substantial provisions of this Agreement; then, in such case MACOMB shall state in writing that sufficient cause exists to order the COMPANY to discontinue all further work under this Agreement. Upon receipt of this notice, the COMPANY shall at once discontinue such work. MACOMB shall have the right to finish the work by contract, or otherwise, as MACOMB may elect. The COMP ANY shall not be entitled to receive any payment until the work is finished. Further, the COMPANY shall only be entitled to receive payment for that portion of the work, which was properly completed by the COMPANY.

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From and after the date of the order to discontinue work, and until said work shall have been finally completed by MACOMB, neither the COMPANY nor any of its agents or employees shall remove, or make any direct or indirect effort to remove any of the materials from the Point at which they were located on the date of said order, except upon the written consent of MACOMB to do so.

The foregoing provisions of this article are without prejudice to any other right of remedy which MACOMB may have under this Agreement.

ARTICLE 7 - GENERAL REQUIREMENTS. The COMPANY shall comply with the following general requirements:

Permits and Regulations: The COMPANY shall secure and bear the cost of any permits or licenses necessary for the work contracted for. And the COMPANY shall obey and abide by the laws and requirements of the State of Michigan and of the County of MACOMB relating to the employment of labor on public work.

Indemnity Clause: The COMPANY agrees that, to the extent that liabilities, obligations, damages, claims, costs, charges, and expenses are caused by a negligent act, error, or omission of the COMPANY (or anyone directly or indirectly employed by it) arising from the services rendered by the COMPANY or its SURVEYOR, the COMPANY agrees to hold harmless and indemnify MACOMB and the State of Michigan (and its agents and employees) from and against said liabilities, obligations, damages, claims, costs, charges, and expenses imposed upon MACOMB or the State of Michigan.

Insurance: Prior to commencement of the work, the COMPANY shall purchase and maintain during the term of this Agreement such insurance as will protect MACOMB and the COMPANY from claims arising out of the work performed by the COMPANY under this Agreement. As a minimum, such insurance shall consist ofthe following with the stated minimum limits:

Workers Compensation Insurance - Statutory.

A Comprehensive General Liability Policy to cover bodily injury and damage to tangible property, including loss of use thereof. The Policy shall include Owner's Protective coverage for independent contractors or subcontractors employed by the COMPANY and the usual Personal Injury Liability endorsement with no exclusions pertaining to employment.

A Comprehensive Automobile Liability policy to cover bodily injury and property damage arising out of the ownership, maintenance, or use of any motor vehicle, including owned, non-owned, and hired vehicles.

3

From and after the date of the order to discontinue work, and until said work shall have been finally completed by MACOMB, neither the COMPANY nor any of its agents or employees shall remove, or make any direct or indirect effort to remove any of the materials from the Point at which they were located on the date of said order, except upon the written consent of MACOMB to do so.

The foregoing provisions of this article are without prejudice to any other right of remedy which MACOMB may have under this Agreement.

ARTICLE 7 - GENERAL REQUIREMENTS. The COMPANY shall comply with the following general requirements:

Permits and Regulations: The COMPANY shall secure and bear the cost of any permits or licenses necessary for the work contracted for. And the COMPANY shall obey and abide by the laws and requirements of the State of Michigan and of the County of MACOMB relating to the employment of labor on public work.

Indemnity Clause: The COMPANY agrees that, to the extent that liabilities, obligations, damages, claims, costs, charges, and expenses are caused by a negligent act, error, or omission of the COMPANY (or anyone directly or indirectly employed by it) arising from the services rendered by the COMPANY or its SURVEYOR, the COMPANY agrees to hold harmless and indemnify MACOMB and the State of Michigan (and its agents and employees) from and against said liabilities, obligations, damages, claims, costs, charges, and expenses imposed upon MACOMB or the State of Michigan.

Insurance: Prior to commencement of the work, the COMPANY shall purchase and maintain during the term of this Agreement such insurance as will protect MACOMB and the COMPANY from claims arising out of the work performed by the COMPANY under this Agreement. As a minimum, such insurance shall consist ofthe following with the stated minimum limits:

Workers Compensation Insurance - Statutory.

A Comprehensive General Liability Policy to cover bodily injury and damage to tangible property, including loss of use thereof. The Policy shall include Owner's Protective coverage for independent contractors or subcontractors employed by the COMPANY and the usual Personal Injury Liability endorsement with no exclusions pertaining to employment.

A Comprehensive Automobile Liability policy to cover bodily injury and property damage arising out of the ownership, maintenance, or use of any motor vehicle, including owned, non-owned, and hired vehicles.

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12

For above-noted Comprehensive Liability Policies, the limits shall be:

Bodily Injury - Each Occurrence Bodily Injury - Aggregated (Completed Operations) Property Damage - Each Occurrence Property Damage - Aggregated or Combined Single Limit Professional Liability Insurance

$500,000 $500,000 $100,000 $500,000 $100,000

Policies shall be endorsed to provide that at least 30 days written notice shall be given to MACOMB of Cancellation or of intent not to renew.

MACOMB reserves the right to request complete Certificates of Insurance if deemed necessary to ascertain details of coverage.

ARTICLE 8 - PAYMENT. In consideration of the faithful and entire performance by the COMPANY of its obligations under this Agreement, MACOMB shall pay the COMPANY, at the time and in the manner stipulated, the amount based on the final measured quantities and the respective unit prices and/or lump sum prices as set forth in Exhibit A.

As soon as practicable after the satisfactory completion of all work covered by this Agreement, MACOMB's REPRESENTATIVE will make a final inspection of the work as a whole and will make up a final estimate of the total amount due the COMPANY under the terms of this Agreement. The COMPANY shall file with MACOMB a sworn statement that all claims for amounts due for labor, materials, and equipment furnished for this work have been paid in full. Upon the acceptance of the completed work and the receipt of the sworn statement, MACOMB will pay the COMPANY the entire amount of such final estimate.

4

For above-noted Comprehensive Liability Policies, the limits shall be:

Bodily Injury - Each Occurrence Bodily Injury - Aggregated (Completed Operations) Property Damage - Each Occurrence Property Damage - Aggregated or Combined Single Limit Professional Liability Insurance

$500,000 $500,000 $100,000 $500,000 $100,000

Policies shall be endorsed to provide that at least 30 days written notice shall be given to MACOMB of Cancellation or of intent not to renew.

MACOMB reserves the right to request complete Certificates of Insurance if deemed necessary to ascertain details of coverage.

ARTICLE 8 - PAYMENT. In consideration of the faithful and entire performance by the COMPANY of its obligations under this Agreement, MACOMB shall pay the COMPANY, at the time and in the manner stipulated, the amount based on the final measured quantities and the respective unit prices and/or lump sum prices as set forth in Exhibit A.

As soon as practicable after the satisfactory completion of all work covered by this Agreement, MACOMB's REPRESENTATIVE will make a final inspection of the work as a whole and will make up a final estimate of the total amount due the COMPANY under the terms of this Agreement. The COMPANY shall file with MACOMB a sworn statement that all claims for amounts due for labor, materials, and equipment furnished for this work have been paid in full. Upon the acceptance of the completed work and the receipt of the sworn statement, MACOMB will pay the COMPANY the entire amount of such final estimate.

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EXHIBIT A:

SCOPE OF WORK, PAYMENT AMOUNTS, AND TIME FOR PERFORMANCE OF WORK TO BE DONE UNDER THE MACOMB COUNTY MONUMENT A TION AGREEMENT OF EVEN DATE.

NAME OF THE COMPANY: Great Lakes Geomatics, LLC

DATE OF THE AGREEMENT AND NOTICE TO PROCEED: January 1, 2013

1. Included in this Agreement are:

a. Public Land Survey Comers and/or Property-Controlling Comers as follows:

n/a

b. Establishing State-approved State Plane Coordinates on remonumented comers as follows:

TINIR13E: H03, H05, H07, 102, 103, 104, 105, 107, 108; Adjacent Network Check: TINIR13E: G04.

T2NIR13E: B03, B05, B07, Bll, B13, C02, C04, C06, CI2, D03, D05, D07, Dll, E04, E06, EI2, F09, FII, G09, G 10, H09, HII, H13, 109, 112, J09, 111, KIO; Adjacent Network Checks: T2NIR13E: C03, Cll, G02, GIL

T2NIR12E: C04, C06, 111, K02, K04, K06, KI2, L03, L05.

2. For each of the above-noted Public Land Survey Corners and/or Property Controlling Corners, the COMPANY's SURVEYOR shall:

a. Do the research and provide a Research Dossier containing sufficient evidence of the research to assure the Peer Group that the recommended locations of the comer can be accepted under one of the following conditions:

(1) The selected location is a careful and faithful perpetuation ofthe position of the original corner; or

(2) The selected location is a careful and faithful re-establishment of the position of the original corner; or

(3) The selected location is accepted by me and is generally accepted by Professional Surveyors as the best available evidence ofthe position of the original corner.

5

EXHIBIT A:

SCOPE OF WORK, PAYMENT AMOUNTS, AND TIME FOR PERFORMANCE OF WORK TO BE DONE UNDER THE MACOMB COUNTY MONUMENT A TION AGREEMENT OF EVEN DATE.

NAME OF THE COMPANY: Great Lakes Geomatics, LLC

DATE OF THE AGREEMENT AND NOTICE TO PROCEED: January 1, 2013

1. Included in this Agreement are:

a. Public Land Survey Comers and/or Property-Controlling Comers as follows:

n/a

b. Establishing State-approved State Plane Coordinates on remonumented comers as follows:

TINIR13E: H03, H05, H07, 102, 103, 104, 105, 107, 108; Adjacent Network Check: TINIR13E: G04.

T2NIR13E: B03, B05, B07, Bll, B13, C02, C04, C06, CI2, D03, D05, D07, Dll, E04, E06, EI2, F09, FII, G09, G 10, H09, HII, H13, 109, 112, J09, 111, KIO; Adjacent Network Checks: T2NIR13E: C03, Cll, G02, GIL

T2NIR12E: C04, C06, 111, K02, K04, K06, KI2, L03, L05.

2. For each of the above-noted Public Land Survey Corners and/or Property Controlling Corners, the COMPANY's SURVEYOR shall:

a. Do the research and provide a Research Dossier containing sufficient evidence of the research to assure the Peer Group that the recommended locations of the comer can be accepted under one of the following conditions:

(1) The selected location is a careful and faithful perpetuation ofthe position of the original corner; or

(2) The selected location is a careful and faithful re-establishment of the position of the original corner; or

(3) The selected location is accepted by me and is generally accepted by Professional Surveyors as the best available evidence ofthe position of the original corner.

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14

b. Include in the above-noted Research Dossier, a typed ready-for-recording Land Comer Recordation Certificate (LCRC), in the form as required by Michigan ACT 74 of the Public Acts of 1970 (as amended). Said LCRC shall include, under Section C thereof, one ofthe three statements listed in above Section 2a. One copy of the Research Dossier and the proposed LCRC must be submitted to MACOMB's REPRESENTATIVE one week prior to the Peer Group Meeting. Attendance at the Peer Group Meeting to present evidence found and make recommendations for each corner position is required.

c. After approval ofthe location by MACOMB's Peer Group, install the MACOMB-furnished Iron and Cap adopted for MACOMB's Monumentation Program. Affix the SURVEYOR's license number onto said Cap.

d. If a comer is common to two or four townships, Research Dossiers and a LCRC must be submitted for all common corners.

3. After approval by the Peer Group, MACOMB's REPRESENTATIVE will stamp the LCRC with an appropriately-worded stamp indicating that the comer's position was

accepted under MACOMB's Monumentation Program.

4. MACOMB shall furnish the following materials: (a) 24-inch long by %-inch diameter iron bars; (b) cap marked "Macomb County Monument - MI Act 345" ( c) Macomb County (MI Act 345) Witness Tags and (d) where necessary, a Macomb County Monument Box.

5. After the SURVEYOR places the Iron and Cap, MACOMB shall record the LCRC and its Research Dossier.

6. If this Agreement includes establishing State-approved State Plane Coordinates on:

a. Geodetic Control Monuments; the work shall be done in accordance with the Project Parameters as provided by the County Grant Administrator and the County Surveyor Representative. Said Addendum Agreement consists of seven pages and is entitled "Project Parameters for providing Geodetic Control Monumentation and Global Positioning System (GPS) Services for the Macomb County, Michigan Remonumentation Program" dated September 20, 1993. The State Plane Coordinates shall also conform to the specifications set forth by Act 9, P.A. 1964, as amended.

b. Comers previously remonumented; they will be positioned to a minimum of Third Order Class I horizontal control network standards, or group C, Order 3-100 PPM for GPS according to the FGCC Standards and specifications, or positioned by Rapid Geodetic methods as published in the updated Remonumentation Plan, Section IX, Pages 11, 12 and 13.

6

b. Include in the above-noted Research Dossier, a typed ready-for-recording Land Comer Recordation Certificate (LCRC), in the form as required by Michigan ACT 74 of the Public Acts of 1970 (as amended). Said LCRC shall include, under Section C thereof, one ofthe three statements listed in above Section 2a. One copy of the Research Dossier and the proposed LCRC must be submitted to MACOMB's REPRESENTATIVE one week prior to the Peer Group Meeting. Attendance at the Peer Group Meeting to present evidence found and make recommendations for each corner position is required.

c. After approval ofthe location by MACOMB's Peer Group, install the MACOMB-furnished Iron and Cap adopted for MACOMB's Monumentation Program. Affix the SURVEYOR's license number onto said Cap.

d. If a comer is common to two or four townships, Research Dossiers and a LCRC must be submitted for all common corners.

3. After approval by the Peer Group, MACOMB's REPRESENTATIVE will stamp the LCRC with an appropriately-worded stamp indicating that the comer's position was

accepted under MACOMB's Monumentation Program.

4. MACOMB shall furnish the following materials: (a) 24-inch long by %-inch diameter iron bars; (b) cap marked "Macomb County Monument - MI Act 345" ( c) Macomb County (MI Act 345) Witness Tags and (d) where necessary, a Macomb County Monument Box.

5. After the SURVEYOR places the Iron and Cap, MACOMB shall record the LCRC and its Research Dossier.

6. If this Agreement includes establishing State-approved State Plane Coordinates on:

a. Geodetic Control Monuments; the work shall be done in accordance with the Project Parameters as provided by the County Grant Administrator and the County Surveyor Representative. Said Addendum Agreement consists of seven pages and is entitled "Project Parameters for providing Geodetic Control Monumentation and Global Positioning System (GPS) Services for the Macomb County, Michigan Remonumentation Program" dated September 20, 1993. The State Plane Coordinates shall also conform to the specifications set forth by Act 9, P.A. 1964, as amended.

b. Comers previously remonumented; they will be positioned to a minimum of Third Order Class I horizontal control network standards, or group C, Order 3-100 PPM for GPS according to the FGCC Standards and specifications, or positioned by Rapid Geodetic methods as published in the updated Remonumentation Plan, Section IX, Pages 11, 12 and 13.

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7. Appoint a Michigan Licensed Professional Surveyor as a Peer Group Member, if requested by the Macomb County Surveyor Representative. The selected Peer Group Member shall be approved by the Macomb County Surveyor Representative. The Peer Group Member will attend all Peer Group meetings as scheduled by the Macomb County Surveyor Representative, consisting of a maximum of two meetings per month held between April and December of the Grant Year. In the event that the appointed Peer Group Member cannot attend a scheduled meeting, two weeks notice is required.

8. The Surveyor shall be paid for the work upon receipt of approval from the State Survey and Remonumentation Commission and final receipt of State grant funds, based on the following:

• Attendance of Peer Group Member at Peer Group Meetings:

Meetings @ $243.00 per Meeting

• Providing Research of Record: Providing Field Review of Evidence: Submitting a Dossier for a comer common to two or four townships:

Common Comer Dossiers @ $600.00 per Dossier

• Placing the approved Iron and Cap: Lump Sum Contract

• Installing a new Monument Box in concrete or asphalt pavement: Lump Sum Contract

• Installing Geodetic Control Monuments and establishing State-approved State Plane Coordinates as outlined in paragraph 6a. Lump Sum Contract

• Establishing State-approved State Plane Coordinates on comers previously remonumented as outlined in paragraph 6b.

$

$

$

$

$

Lump Sum Contract $25,820.00

• Research Macomb County information from Planning Department (composites), Register of Deeds (unrecorded surveys and colorscanned plat images), and assist in the search for recorded documents as requested by the Contract Surveyors: 36 GLO Comers and 85 Michigan State Plane Coordinates Lump Sum Contract $12,570.25

TOTAL CONTRACT AMOUNT $38,390.25

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7. Appoint a Michigan Licensed Professional Surveyor as a Peer Group Member, if requested by the Macomb County Surveyor Representative. The selected Peer Group Member shall be approved by the Macomb County Surveyor Representative. The Peer Group Member will attend all Peer Group meetings as scheduled by the Macomb County Surveyor Representative, consisting of a maximum of two meetings per month held between April and December of the Grant Year. In the event that the appointed Peer Group Member cannot attend a scheduled meeting, two weeks notice is required.

8. The Surveyor shall be paid for the work upon receipt of approval from the State Survey and Remonumentation Commission and final receipt of State grant funds, based on the following:

• Attendance of Peer Group Member at Peer Group Meetings:

Meetings @ $243.00 per Meeting

• Providing Research of Record: Providing Field Review of Evidence: Submitting a Dossier for a comer common to two or four townships:

Common Comer Dossiers @ $600.00 per Dossier

• Placing the approved Iron and Cap: Lump Sum Contract

• Installing a new Monument Box in concrete or asphalt pavement: Lump Sum Contract

• Installing Geodetic Control Monuments and establishing State-approved State Plane Coordinates as outlined in paragraph 6a. Lump Sum Contract

• Establishing State-approved State Plane Coordinates on comers previously remonumented as outlined in paragraph 6b.

$

$

$

$

$

Lump Sum Contract $25,820.00

• Research Macomb County information from Planning Department (composites), Register of Deeds (unrecorded surveys and colorscanned plat images), and assist in the search for recorded documents as requested by the Contract Surveyors: 36 GLO Comers and 85 Michigan State Plane Coordinates Lump Sum Contract $12,570.25

TOTAL CONTRACT AMOUNT $38,390.25

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9. The time set for the completion of this work is November 30, 2013. The date of the Notice to Proceed is the date of the execution of this Agreement. Failure to complete the work on time· will be considered grounds for the termination of this Agreement and may be grounds for not considering the COMPANY for any future work.

IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written.

WITNESS Macomb County Office of the Executive

By: --------------------------------Pamela Lavers Assistant County Executive

Printed Name

WITNESS Macomb County Register of Deeds

By: ____________________________ _ Betty A. Oleksik Remonumentation Grant Administrator

Printed Name

WITNESS Great Lakes Geomatics, LLC

By:

Printed Name Printed Name

Its ______________________________ _

Please have one witness to your signature.

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9. The time set for the completion of this work is November 30, 2013. The date of the Notice to Proceed is the date of the execution of this Agreement. Failure to complete the work on time· will be considered grounds for the termination of this Agreement and may be grounds for not considering the COMPANY for any future work.

IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written.

WITNESS Macomb County Office of the Executive

By: --------------------------------Pamela Lavers Assistant County Executive

Printed Name

WITNESS Macomb County Register of Deeds

By: ____________________________ _ Betty A. Oleksik Remonumentation Grant Administrator

Printed Name

WITNESS Great Lakes Geomatics, LLC

By:

Printed Name Printed Name

Its ______________________________ _

Please have one witness to your signature.

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A ~U: Mark A. Hackel County Executive

COUNTY OF MACOMB VENDOR DISCLOSURE FORM

The Macomb County ethics ordinance requires vendors of the County to complete and file a disclosure statement, the purpose of which is to disclose any financial relationships or other conflicts of interest that may exist between vendors and employees or elected officials (or their appointees) of the County. Once filed, the disclosure form does not need to be updated unless there is a change in circumstance that would cause the answer to any of the questions to change, at which time an amended disclosure form must be filed. Filing of the disclosure form is considered a condition of payment.

Vendor Name:

Great Lakes Geomatics LLC Street Address:

I;;~rren 12504 Stephens Rd.

1. Does the vendor currently employ a relative of any employee, elected official or appointee of an elected official of Macomb County? Relative is defined as husband or wife, father or mother, son or daughter, brother or sister, uncle or aunt, first cousin, nephew or niece, great uncle or great aunt, grandfather or grandmother, grandson or granddaughter, father-in-law or mother-in-law, sonin-law or daughter-in-law, brother-in-law or sister-in-law, stepfather or stepmother, stepson or stepdaughter, stepbrother or stepsister, half-brother or half-sister, the parents or grandparents of the individual's fiancee.

DYES [I] NO

If yes, please answer the following:

A. Name of County employee or elected official (or appointee):

B. County PositionlTitle:

C. County Department or Agency:

2. Does any employee or elected official of Macomb County have an interest in the vendor organization in any of the following capacities, either compensated or non-compensated: director, officer, partner, beneficiary, trustee, member, employee or contractor. Please circle what capacity.

D YES

If yes, please answer the following: NO




D. PositionlTitle with Vendor:

A ~U: Mark A. Hackel County Executive

COUNTY OF MACOMB VENDOR DISCLOSURE FORM

The Macomb County ethics ordinance requires vendors of the County to complete and file a disclosure statement, the purpose of which is to disclose any financial relationships or other conflicts of interest that may exist between vendors and employees or elected officials (or their appointees) of the County. Once filed, the disclosure form does not need to be updated unless there is a change in circumstance that would cause the answer to any of the questions to change, at which time an amended disclosure form must be filed. Filing of the disclosure form is considered a condition of payment.

Vendor Name:

Great Lakes Geomatics LLC Street Address:

.I;;~rren 12504 Stephens Rd.

1. Does the vendor currently employ a relative of any employee, elected official or appointee of an elected official of Macomb County? Relative is defined as husband or wife, father or mother, son or daughter, brother or sister, uncle or aunt, first cousin, nephew or niece, great uncle or great aunt, grandfather or grandmother, grandson or granddaughter, father-in-law or mother-in-law, sonin-law or daughter-in-law, brother-in-law or sister-in-law, stepfather or stepmother, stepson or stepdaughter, stepbrother or stepsister, half-brother or half-sister, the parents or grandparents of the individual's fiancee.

DYES [I] NO





2. Does any employee or elected official of Macomb County have an interest in the vendor organization in any of the following capacities, either compensated or non-compensated: director, officer, partner, beneficiary, trustee, member, employee or contractor. Please circle what capacity.

D YES

If yes, please answer the following: NO




D. PositionlTitle with Vendor:

18

Great Lakes Geomatics LLC

3. Does any current employee or elected official of Macomb County have legal or beneficial ownership of 10% or more of the outstanding stock of the vendor organization?

DYES r.:J NO





D. % of Ownership of Vendor Organization:

4. In the last five calendar years, has the vendor failed to perform or otherwise deliver on the terms of a contract or agreement with Macomb County, or any other public entity, including suspensions or debarments?

DYES If yes, please provide further explanation:

I hereby certify that the information included on this form is complete, true and accurate to the best of my knowledge and belief. I understand that either myself or the organization to which this form applies may be subject to sanctions and/or penalties as set forth in the ethics ordinance if any information has been falsified or omitted.

Martin C. Dunn Managing Member Name (Please Print) Title

04/11/2013 Signature Date

PLEASE RETURN THE COMPLETED FORM TO:

Macomb County Finance Department ATTN: Vendor Di~flosure

10 North Main, 12 Floor Mount Clemens, MI. 48043

0410112013 Rev. 1 Page 2

Great Lakes Geomatics LLC

3. Does any current employee or elected official of Macomb County have legal or beneficial ownership of 10% or more of the outstanding stock of the vendor organization?

DYES r.:J NO





D. % of Ownership of Vendor Organization:

4. In the last five calendar years, has the vendor failed to perform or otherwise deliver on the terms of a contract or agreement with Macomb County, or any other public entity, including suspensions or debarments?

DYES If yes, please provide further explanation:

I hereby certify that the information included on this form is complete, true and accurate to the best of my knowledge and belief. I understand that either myself or the organization to which this form applies may be subject to sanctions and/or penalties as set forth in the ethics ordinance if any information has been falsified or omitted.

Martin C. Dunn Managing Member Name (Please Print) Title

04/11/2013 Signature Date

PLEASE RETURN THE COMPLETED FORM TO:

Macomb County Finance Department ATTN: Vendor Di~flosure

10 North Main, 12 Floor Mount Clemens, MI. 48043

0410112013 Rev. 1 Page 2

19


To: David Flynn, Board Chair

From: Pamela J. Lavers, Assistant County Executive ~ Date: April 29, 2013

RE: Agenda Item - MCCSA, LCA Deliverable Fuel Budget

pc:


Mary Solomon Steve Gold

Attached you will find documentation and a resolution from MCCSA Director, Mary Solomon, to approve a budget adjustment to the previously approved MCCSA LCA Deliverables Fuel budget, indicating a decrease of $17,555, from $44,100 to $26,545. Deliverable Fuel funds are used to assist customers whose primary source of heating is propane, kerosene, and wood among others.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget adjustment for the LCA Deliverables Fuel as stated above.

PJL/smf




RE: Agenda Item - MCCSA, LCA Deliverable Fuel Budget

pc:



Attached you will find documentation and a resolution from MCCSA Director, Mary Solomon, to approve a budget adjustment to the previously approved MCCSA LCA Deliverables Fuel budget, indicating a decrease of $17,555, from $44,100 to $26,545. Deliverable Fuel funds are used to assist customers whose primary source of heating is propane, kerosene, and wood among others.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget adjustment for the LCA Deliverables Fuel as stated above.

PJL/smf

20

MACOMB COUNTY, MICHIGAN r;f4l·IM!t.!NlM\iI.@' _____ '!WI'fl!if'!l:ill.IISIIUIlll.'I!\,l!Iltlij .•. ,.;lItfflI":~J!!IIM ... · !~

RESOLUTION Resolution to:

Approve a budget adjustment to the previously approved MCCSA LCA Deliverable Fuel budget, indicating a decrease of $17,555, from $44,100 to $26,545.

rMitfflM-j,= Additional Background Information (If Needed);

The Michigan Department of Human Services (DHS) has completed a re-allocation of Deliverable Fuel funds, used to assist customers whose primary source of heat is propane, kerosene and wood among others. This re-allocation wtll allow the state to re-allocate these funds to Agencies with higher rural populations and greater need for Deliverable Fuels. The number of customers utilizing this type of fuel have been dwindling in Macomb County over the last decade. MCCSA does provide outreach and advertising for those customers still using Deliverable Fuels.


MACOMB COUNTY, MICHIGAN r;f4l·IM!t.!NlM\iI.@' _____ '!WI'fl!if'!l:ill.IISIIUIlll.'I!\,l!Iltlij .•. ,.;lItfflI":~J!!IIM ... · !~


Approve a budget adjustment to the previously approved MCCSA LCA Deliverable Fuel budget, indicating a decrease of $17,555, from $44,100 to $26,545.

rMitfflM-j,= Additional Background Information (If Needed);

The Michigan Department of Human Services (DHS) has completed a re-allocation of Deliverable Fuel funds, used to assist customers whose primary source of heat is propane, kerosene and wood among others. This re-allocation wtll allow the state to re-allocate these funds to Agencies with higher rural populations and greater need for Deliverable Fuels. The number of customers utilizing this type of fuel have been dwindling in Macomb County over the last decade. MCCSA does provide outreach and advertising for those customers still using Deliverable Fuels.


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*Further, this budget action addresses budgetary issues only. It does not constitute the Commission's approval of any County contract. If a contract requires Commission approval under the County's Contracting Policy or the County's Procurement Ordinance, such approval must be sought separately. FORWARD TO THE FINANCE COMMITTEE. *(This language was added by Health & Human Services Committee Chair Moceri.)

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*SEE BELOW

cbedar

Typewritten Text

Toni Moceri, Chair, Health & Human Services Committee

cbedar

Typewritten Text

HHS5-8-13

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Typewritten Text

cbedar

Typewritten Text

cbedar

Typewritten Text

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Typewritten Text

Finance5-9-13

21COMMUNITY SERVICES AGENCY

21885 Dunham Road, Suite 10' Clinton Township, Michigan 48036~( Phone: (586) 469-6999 • Fax: (586) 469-5530 -:::NUI.&\

www.MacombCountyMi.gov/mccsa 'A~~:~;~~;i'A~:;A;;:;'

April 10, 2013 Date

Office of Cou n tv Executive County of Macomb One South Main, 8th Floor Mount Clemens, MI 48043

SUBJECT:-

Macomb County Community Services Agency REQUEST APPROVAL! ADOPTION OF

LCA Deliverable Fuel Budget Adjustment

MCCSA requests a bUdget adjustment to the previously approved LCA Deliverable Fuel budget, Indicating a decreased allocation.

IT IS RECOMMENDED THAT THE EXECUTIVE SWBMIT TO THE BOARD;

Mary Solomon Direclor

Approval of a budget adjustment to the previously approved LCA Deliverable Fuel budget, indicating a decreased allocation. The Michigan Department of Human Services (DHS) has completed are-allocation of Deliverable Fuel funds, based upon the networks ability to utilize these finds in rural areas. MCCSA's allocation is being decreased by $17,555, from $44,100 to a new allocation of $26,545. Deliverable Fuel funds are used to assist customers whose primary source of heating is propane, kerosene, and wood among others.

PURPOSE / JUSTIFICATION:

This re-allocation and reduction will allow the state to (e-allocate these funds to Agencies with a higher rural population and greater need for Deliverable Fuels.

FISCAL IMPACT / FINANCING:

There is no impact on the County General Fund and no County match was required.

MCCSA comp[r~6 w11h the Civil Rights Ad of 1964, the Micnigan Handicappers Clvli Rights Act, and ttle Americans with Disabilities Act of 1990 To rnquH'e about reasonable accommodations Tor persons with disabilities plea'Se contact MCCSA. iOO: 586469-.5962,

COMMUNITY SERVICES AGENCY 21885 Dunham Road, Suite 10' Clinton Township, Michigan 48036~(

Phone: (586) 469-6999 • Fax: (586) 469-5530 -:::NUI.&\ www.MacombCountyMi.gov/mccsa 'A~~:~;~~;i'A~:;A;;:;'

April 10, 2013 Date

Office of Cou n tv Executive County of Macomb One South Main, 8th Floor Mount Clemens, MI 48043

SUBJECT:-

Macomb County Community Services Agency REQUEST APPROVAL! ADOPTION OF

LCA Deliverable Fuel Budget Adjustment

MCCSA requests a bUdget adjustment to the previously approved LCA Deliverable Fuel budget, Indicating a decreased allocation.

IT IS RECOMMENDED THAT THE EXECUTIVE SWBMIT TO THE BOARD;

Mary Solomon Direclor

Approval of a budget adjustment to the previously approved LCA Deliverable Fuel budget, indicating a decreased allocation. The Michigan Department of Human Services (DHS) has completed are-allocation of Deliverable Fuel funds, based upon the networks ability to utilize these finds in rural areas. MCCSA's allocation is being decreased by $17,555, from $44,100 to a new allocation of $26,545. Deliverable Fuel funds are used to assist customers whose primary source of heating is propane, kerosene, and wood among others.

PURPOSE / JUSTIFICATION:

This re-allocation and reduction will allow the state to (e-allocate these funds to Agencies with a higher rural population and greater need for Deliverable Fuels.

FISCAL IMPACT / FINANCING:

There is no impact on the County General Fund and no County match was required.

MCCSA comp[r~6 w11h the Civil Rights Ad of 1964, the Micnigan Handicappers Clvli Rights Act, and ttle Americans with Disabilities Act of 1990 To rnquH'e about reasonable accommodations Tor persons with disabilities plea'Se contact MCCSA. iOO: 586469-.5962,

22


None


None

IMPACT ON CURRENT SERVICES (PROJECTS);

LCA Delh'<!rable Fuel 81Idg(!{ AI.lj'/{slmenf

Jlacomb C'IIInJ.Y Cofrtmu/'fi(I' St:rvice.s Agenc:v

The number of customers utilizing this type of fuel have been dwindling over the last decade. MCCSA does provide outreach and advertising for those customers still using Deliverable Fuels.


Signature

MirY oromon, Director Macomb C~i.m1Y ommunity SelVices Agency

21Page


None


None

IMPACT ON CURRENT SERVICES (PROJECTS);

LCA Delh'<!rable Fuel 81Idg(!{ AI.lj'/{slmenf

Jlacomb C'IIInJ.Y Cofrtmu/'fi(I' St:rvice.s Agenc:v

The number of customers utilizing this type of fuel have been dwindling over the last decade. MCCSA does provide outreach and advertising for those customers still using Deliverable Fuels.


Signature

MirY oromon, Director Macomb C~i.m1Y ommunity SelVices Agency

21Page

23

Allocation Chart REDISTRIBUTION 03 2013

Award Allocation as of

LWOs Contract Number 3/1/13 Decrease Increase New Total Allocation

ACSETCAA LCA-12-41016 $240,100 $62,480 $177,620

ACRDC LCA-12-03002 $141,700 $141,700

AMCAB LCA-12-S2001 $187,600 $14,790 $202,390

BHKCAA LCA-12-31003 $224,000 $14,790 $238,790

CAAJLH LCA-12-38026 $260,400 $14,790 $275,190

CAASCM LCA-12-13005 $231,000 $10,000 $241.000

CACS LCA-12-33004 $469,400 $155,991 $313,409

elM LCA-12-17006 $170,800 $170,800

DICSA LCA-12-22008 $101,500 $14,790 $116,290

£IGHTCAP LCA-12-59010 $450,800 $14,790 $465,590

EOC ST, CLAIR LCA-12-74009 $214,200 $214,200

FIVECAP LCA-12-53011 $262.500 $10,000 $272,500

GCCARD LCA-12-2S012 $43,400 $10,000 $53,400

GOCAA LCA-12-27013 $154,700 $14,790 $169,490

HDC LCA-12-79014 $276,500 $14,790 $291,290

KALAMAZOO LCA-12-39015 $71,400 $14,790 $86,190

MACOMB LCA-12-50017 $44,100 $17,555 $26,545

MD5CAA LCA-12-21018 $219,100 $14,790 $233,890

MCOP LCA-12-58020 $35,700 $10,000 $45.700

MID MICH CAA LCA-12-18019 $949,900 $14,799 $964,699

MOCAAP LCA-12-61021 5148,400 $148,400

NEMC5A LCA-12-04022 5541,100 $14,790 5555,890

NWMHSA LCA-12-28023 5665,700 $14,790 $680,490

OLHSA LCA-12-63024 5106,400 $106,400

OTIAWA CO CAA LCA-12-70025 $31,500 $3,000 $34,500

SAGINAW LCA-12-73027 $115,500 $14,790 $130,290

SMCAA lCA-12-11028 $579,600 $14,799 $594,399

WASHTENAW CO LCA-12-81029 $46,900 $14,052 $32,848

Wayne Metro CSA LCA-12-82030 $16,100 $16,100

Total $7,000,000 $250,078 $250,078 $7,000,000

Allocation Chart REDISTRIBUTION 03 2013

Award Allocation as of

LWOs Contract Number 3/1/13 Decrease Increase New Total Allocation

ACSETCAA LCA-12-41016 $240,100 $62,480 $177,620

ACRDC LCA-12-03002 $141,700 $141,700

AMCAB LCA-12-S2001 $187,600 $14,790 $202,390

BHKCAA LCA-12-31003 $224,000 $14,790 $238,790

CAAJLH LCA-12-38026 $260,400 $14,790 $275,190

CAASCM LCA-12-13005 $231,000 $10,000 $241.000

CACS LCA-12-33004 $469,400 $155,991 $313,409

elM LCA-12-17006 $170,800 $170,800

DICSA LCA-12-22008 $101,500 $14,790 $116,290

£IGHTCAP LCA-12-59010 $450,800 $14,790 $465,590

EOC ST, CLAIR LCA-12-74009 $214,200 $214,200

FIVECAP LCA-12-53011 $262.500 $10,000 $272,500

GCCARD LCA-12-2S012 $43,400 $10,000 $53,400

GOCAA LCA-12-27013 $154,700 $14,790 $169,490

HDC LCA-12-79014 $276,500 $14,790 $291,290

KALAMAZOO LCA-12-39015 $71,400 $14,790 $86,190

MACOMB LCA-12-50017 $44,100 $17,555 $26,545

MD5CAA LCA-12-21018 $219,100 $14,790 $233,890

MCOP LCA-12-58020 $35,700 $10,000 $45.700

MID MICH CAA LCA-12-18019 $949,900 $14,799 $964,699

MOCAAP LCA-12-61021 5148,400 $148,400

NEMC5A LCA-12-04022 5541,100 $14,790 5555,890

NWMHSA LCA-12-28023 5665,700 $14,790 $680,490

OLHSA LCA-12-63024 5106,400 $106,400

OTIAWA CO CAA LCA-12-70025 $31,500 $3,000 $34,500

SAGINAW LCA-12-73027 $115,500 $14,790 $130,290

SMCAA lCA-12-11028 $579,600 $14,799 $594,399

WASHTENAW CO LCA-12-81029 $46,900 $14,052 $32,848

Wayne Metro CSA LCA-12-82030 $16,100 $16,100

Total $7,000,000 $250,078 $250,078 $7,000,000

24




RE: Agenda Item - MCCSA, Senior CHORE Services

pc:

MarkF. Deldin Deputy County Executive


Attached you will find documentation and a resolution from MCCSA Director, Mary Solomon, to approve the reduction of the previously approved fiscal year 2013 budget of MCCSA's Senior CHORE Service in the amount of $21,450, redUCing the grant fund $83,998 to $62,548.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget reduction for the Senior CHORE Service as stated above.

PJL/smf




RE: Agenda Item - MCCSA, Senior CHORE Services

pc:

MarkF. Deldin Deputy County Executive


Attached you will find documentation and a resolution from MCCSA Director, Mary Solomon, to approve the reduction of the previously approved fiscal year 2013 budget of MCCSA's Senior CHORE Service in the amount of $21,450, redUCing the grant fund $83,998 to $62,548.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget reduction for the Senior CHORE Service as stated above.

PJL/smf

25

MACOMB COUNTY, MICHIGAN Resolution Number: Full Board Meeting Date:

RESOLUTION Resolution to;

Approve the reduction of the previously approved FY 2013 budget of MCCSA's Senior CHORE Service! in the amount of $21 ,450, reducing the grant from $83,998 to $62,548,

----_._ .............. _ ............... _ .. .

Introduced By:

In compliance with Federal Sequestration, and in an effort to preserve home delivered meals for the County's most vulnerable seniors, The Area Agency on Aging 1 B (AAA 1 B) is forced to reduce funding

I at a greater magnitude in other areas, including the Senior CHORE Service program.


._.---_ ....... _-_.-.. -_ .. _. __ .. _-----

MACOMB COUNTY, MICHIGAN Resolution Number: Full Board Meeting Date:

RESOLUTION Resolution to;

Approve the reduction of the previously approved FY 2013 budget of MCCSA's Senior CHORE Service! in the amount of $21 ,450, reducing the grant from $83,998 to $62,548,

----_._ .............. _ ............... _ .. .

Introduced By:

In compliance with Federal Sequestration, and in an effort to preserve home delivered meals for the County's most vulnerable seniors, The Area Agency on Aging 1 B (AAA 1 B) is forced to reduce funding

I at a greater magnitude in other areas, including the Senior CHORE Service program.


._.---_ ....... _-_.-.. -_ .. _. __ .. _-----

cbedar

Typewritten Text


cbedar

Typewritten Text

*SEE BELOW

cbedar

Typewritten Text


cbedar

Typewritten Text

HHS5-8-13

cbedar

Typewritten Text

Finance5-9-13

26COMMUNITY SERVICES AGENCY

21885 Dunham Road, Suite 10' Clinton Township, Michigan 48036~( Phone: (586) 469-6999 • Fax: (586) 46g-5530~(ll~

www.MacombCountyMi.gov/mccsa '~c~;~~~~~·'~;~~·~-:~:~; Mary Solomon

Director

April 11, 2013 Date

Office of County Executive County of Macomb One South Main, 8th Floor Mount Clemens, MI 48043

Macomb County Community Services Agency

REQUEST APPROVAL I ADOPTION OF

Reduction in MCCSA Senior CHORE Service Budget

SUBJECT:

Due to Federal Sequestration, The Area Agency on Aging 1 B (AAA 1 B) is reducing funding for MCCSA's Senior CHORE SeNic€) Grant

IT 15 RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD:

To approve the reduction of the previously approved FY2013 budget of MCCSA's Senior CHORE SeNice in the amount of $21 ,450, reducing the grant from $83,998 to $62,548.

PURPOSE I JUSTIFiCATION:

In compliance with Federal Sequestration, and in an effort to preseNe home delivered meals for the County's most vulnerable seniors, AAA1B is forced to reduce funding at a greater magnitude in other areas, including the Senior CHORE SeNice program.

FISCAL IMPACT I FINANCING:

There is no impact on the County General Fund,

'"

MCCSA compiles with the Civil Rights Act of 1964, the Michigat1 Handicappers Civl\ Rights Act, .and the Amerk-.ans with Disablliti9$ Act of 1990. To Inquire >1bvut reasonable accommodations tor persons with disabilities plea1lt::: ctlnlact MCCSA. TDO: 586-469·5962

I ,

COMMUNITY SERVICES AGENCY 21885 Dunham Road, Suite 10' Clinton Township, Michigan 48036~(

Phone: (586) 469-6999 • Fax: (586) 46g-5530~(ll~ www.MacombCountyMi.gov/mccsa '~c~;~~~~~·'~;~~·~-:~:~;

Mary Solomon Director

April 11, 2013 Date


Macomb County Community Services Agency

REQUEST APPROVAL I ADOPTION OF

Reduction in MCCSA Senior CHORE Service Budget

SUBJECT:

Due to Federal Sequestration, The Area Agency on Aging 1 B (AAA 1 B) is reducing funding for MCCSA's Senior CHORE SeNic€) Grant

IT 15 RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD:

To approve the reduction of the previously approved FY2013 budget of MCCSA's Senior CHORE SeNice in the amount of $21 ,450, reducing the grant from $83,998 to $62,548.

PURPOSE I JUSTIFiCATION:

In compliance with Federal Sequestration, and in an effort to preseNe home delivered meals for the County's most vulnerable seniors, AAA1B is forced to reduce funding at a greater magnitude in other areas, including the Senior CHORE SeNice program.

FISCAL IMPACT I FINANCING:

There is no impact on the County General Fund,

'"

MCCSA compiles with the Civil Rights Act of 1964, the Michigat1 Handicappers Civl\ Rights Act, .and the Amerk-.ans with Disablliti9$ Act of 1990. To Inquire >1bvut reasonable accommodations tor persons with disabilities plea1lt::: ctlnlact MCCSA. TDO: 586-469·5962

I ,

27

I FACTS AND PROVISION I LEGAL REQUIREMENTS:

None.

I

I CONTRACTING PROCESS,

RedLlCfion in MeeS.'! Senior CHORE Service illlJ.,l{!!t

"\:faco'!'!.~.County Commun;rY_.:~~i.:e.<; Attnt),

I MCCSA's curreot coo tract with AM 1 B Is being ameeded to ,,'ect reductloo.


The number of seniors receiving services through this program, including grass cutting, snow removal, gutter cleaning, and minor repairs will be reduced.


~/I'Signature MarY Sqlomon, Director

Macomb Cour1tYc;qmmunity Services Agency

Z[Pd

I FACTS AND PROVISION I LEGAL REQUIREMENTS:

None.

I

I CONTRACTING PROCESS,

RedLlCfion in MeeS.'! Senior CHORE Service illlJ.,l{!!t

"\:faco'!'!.~.County Commun;rY_.:~~i.:e.<; Attnt),

I MCCSA's curreot coo tract with AM 1 B Is being ameeded to ,,'ect reductloo.


The number of seniors receiving services through this program, including grass cutting, snow removal, gutter cleaning, and minor repairs will be reduced.


~/I'Signature MarY Sqlomon, Director

Macomb Cour1tYc;qmmunity Services Agency

Z[Pd

28

JJi,ea

IA,Agencyon V.l&.~ Aging I·B

March 4, 20'13

Ms. Mary Solomon Director Macomb County Community Services Agency 2 '1885 Dunham Road Verkuilen Building, Suite 10 Clinton Township, M148036-1030

Dear Ms. Solomon,

~ ~l\

f r~ !l i\y ji::; L.~, : .• ;1 \1, < ;1

I!ii\i( 0 '( Z013 MCCSA

At the March 1, 2013 meeting of the Area Agency on Aging 1-B (AAA i-B) Board of Directors, your current funding for Chore service was amended due to:

ill; Change in Availability of Federal/State Funding

U Reprogramming

[I Termination

Contractor Request

I.~~' Other

Below is a listing of the amended funding for the period October 1, 2012 to September 30, 2013.

Chafe 13~9032-C.02 Serving: Macomb Prior State/ Amended To!al Statel Unl! Rate/

Federal Funding Amount Federal Funding Units Clients Share Total Match

I~l!!~l~~~ 1-($21,450) 1 $62,548 1"S,5If] 544 1 $9.69 I $15,?ill

This contract funding will apply for the remainder of the multi-year funding cycle which began October 1, 2009 and ends September 30, 2013.

Contract Stipulations 1) Multi-year contracts extended to FY 13. Contractors operate under the FY 10"12 contract boilerplate

language.

As a result of this addendum, the following activities must be completed as specified:

1. Acknowledge receipt of this letter by signing and returning the attached acknowledgement letter.

2 Prepare a budget using the Total State/Federal Funding amount and obtain an appropriate authorized signature,

3, Attach a letter verifying the source and amo,tnt of the match, whether cash or in"klnd. If you received additional funds, you may use all in-kind match against new funds. If you did not receive additional funds, a match letter is not required.

rf\;\ II \1 \Lj

JJi,ea

IA,Agencyon V.l&.~ Aging I·B

March 4, 20'13

Ms. Mary Solomon Director Macomb County Community Services Agency 2 '1885 Dunham Road Verkuilen Building, Suite 10 Clinton Township, MI48036-10:30

Dear Ms. Solomon,

~ ~l\

f r~ !l i\y ji::; L.~, : .• ;1 \1, < ;1

I!ii\i( 0 '( Z013 MCCSA

At the March 1, 2013 meeting of the Area Agency on Aging 1-B (AAA i-B) Board of Directors, your current funding for Chore service was amended due to:

ill; Change in Availability of Federal/State Funding

U Reprogramming

[I Termination

Contractor Request

I.~~' Other

Below is a listing of the amended funding for the period October 1, 2012 to September 30, 2013.

Chafe 13~9032-C.02 Serving: Macomb Prior State/ Amended To!al Statel Unit Rate/

Federal Funding Amount Federal Funding Units Clients Share Total Match

I~l!!~l~~~ 1-($21,450) 1 $62,548 1"S,5If] 544 1 $9.69 I $15,?ill

This contract funding will apply for the remainder of the multi-year funding cycle which began October 1, 2009 and ends September 30, 2013.

Contract Stipulations 1) Multi-year contracts extended to FY 13. Contractors operate under the FY 10"12 contract boilerplate

language.

As a result of this addendum, the following activities must be completed as specified:

1. Acknowledge receipt of this letter by signing and returning the attached acknowledgement letter.

2 Prepare a budget using the Total State/Federal Funding amount and obtain an appropriate authorized signature,

3, Attach a letter verifying the source and amo,tnt of the match, whether cash or in"klnd. If you received additional funds, you may use all in-kind match against new funds. If you did not receive additional funds, a match letter is not required.

rf\;\ II \1 \Lj

29



From: Pamela J. Lavers, Assistant County Executive~ Date: April 29, 2013

pc:

RE: Agenda Item - MCCSA, Emergency Food & Shelter Program

Mark F. Delilln Deputy County Executive


Attached you will find documentation and a resolution from MCCSA Director, Mary Solomon, to approve a reduction in the previously approved MCCSA Emergency Food and Shelter Program (EFSP) budget in the amount of $37,755, reducing the grant amount from $200,000 to

$162,245.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget reduction for the EFSP as stated above.

PJL/smf



From: Pamela J. lavers, Assistant County Executive~ Date: April 29, 2013

pc:

RE: Agenda Item - MCCSA, Emergency Food & Shelter Program

Mark F. Delilln Deputy County Executive


Attached you will find documentation and a resolution from MCCSA Director, Mary Solomon, to approve a reduction in the previously approved MCCSA Emergency Food and Shelter Program (EFSP) budget in the amount of $37,755, reducing the grant amount from $200,000 to

$162,245.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget reduction for the EFSP as stated above.

PJL/smf

30

MACOMB COUNTY, MICHIGAN

E:::n~~'!Ii!I_",""P!I~II'''EllllilulPl.II!.~~#IIII.IIII§-_1IJI!1mllll.IIII~."~~ili"~


To approve a reduction in the previously approved MCCSA Emergency Food & Shelter Program (I=FSP) Budget in the amount of $37,755, reducing the grant amount from $200,000 to $162,245.

-----------_._._._._-_ ......... _ .. _----'

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Due to reductions in federal spending, funding for the Emergency Food & Shelter Program (EFSP) has been reduced. MCCSA based the previously approved budget on information known at that time, MCCSA has learned of a reduction in funding, resulting in the grant amount being less than ,was I previously approved,

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To approve a reduction in the previously approved MCCSA Emergency Food & Shelter Program (I=FSP) Budget in the amount of $37,755, reducing the grant amount from $200,000 to $162,245.

-----------_._._._._-_ ......... _ .. _----'

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Due to reductions in federal spending, funding for the Emergency Food & Shelter Program (EFSP) has been reduced. MCCSA based the previously approved budget on information known at that time, MCCSA has learned of a reduction in funding, resulting in the grant amount being less than ,was I previously approved,

!

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_ ......... __ ... _._---_. ---- -_ ... _----_ ... _ ... _--

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*SEE BELOW

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HHS5-8-13

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Finance5-9-13

31

.

COMMUNITY SERVICES AGENCY 21885 Dunham Road, Suite 10. Clinton Township, Michigan 48036~(

Phone: (586) 469-6999 • Fax: (586) 469-5530 ~lI.J. WWW.MacombCountyMi.gov/mccsa ''A"C;~:;:;;:;;',,;;;;;,;:;:~'


April 12, 2013 Date


Macomb County Community Services Agency REQUEST APPROVAL I ADOPTION OF

Emergency Food & Shelter Program (EFSP) Budget Reduction

SUBJECT: The MCCSA Emergency Food & Shelter Program (EFSP)Budgel was previously approved by the BOC based on the information known at that time. MCCSA has learned thai due to reductions in funding, the actual grant amount is less than the amount previously approved.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: To approve a reduction in the previously approved MCCSA Emergency Food & Shelter Program (EFSP) Budget in the amount of $37,755, reducing the grant amount from $200,000 to $162,245.

PURPOSE I JUSTIFICATION: Due to reductions in federal spending, funding for the Emergency Food & Shelter Program (EFSP) has been reduced. MCCSA based the previously approved budget on information known at that time. MCCSA has learned of a reduction in funding, resulting in the grant amount being less than was previously approved.

FISCAL IMPACT / FINANCING: There is no impact on the County General Fund.

. .. -~.-... - ... - ... -,.-",-... - ... -"---' .. -' .. - .. --"

MCCSA complies with the Civil Rrghts Act of 1964, the Michigan Handicappers Civil Rights Act, and the Americans With Disabilities- Act of 1990. To inquire about reasonable accommodations for persons. wi1h disabilities please contact MCCSA. TOO: 586.-469-5962.

I

I .

COMMUNITY SERVICES AGENCY 21885 Dunham Road, Suite 10. Clinton Township, Michigan 48036~(

Phone: (586) 469-6999 • Fax: (586) 469-5530 ~lI.J. WWW.MacombCountyMi.gov/mccsa ''A"C;~:;:;;:;;',,;;;;;,;:;:~'


April 12, 2013 Date


Macomb County Community Services Agency REQUEST APPROVAL I ADOPTION OF

Emergency Food & Shelter Program (EFSP) Budget Reduction

SUBJECT: The MCCSA Emergency Food & Shelter Program (EFSP)Budgel was previously approved by the BOC based on the information known at that time. MCCSA has learned thai due to reductions in funding, the actual grant amount is less than the amount previously approved.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: To approve a reduction in the previously approved MCCSA Emergency Food & Shelter Program (EFSP) Budget in the amount of $37,755, reducing the grant amount from $200,000 to $162,245.

PURPOSE I JUSTIFICATION: Due to reductions in federal spending, funding for the Emergency Food & Shelter Program (EFSP) has been reduced. MCCSA based the previously approved budget on information known at that time. MCCSA has learned of a reduction in funding, resulting in the grant amount being less than was previously approved.

FISCAL IMPACT / FINANCING: There is no impact on the County General Fund.

. .. -~.-... - ... - ... -,.-",-... - ... -"---' .. -' .. - .. --"

MCCSA complies with the Civil Rrghts Act of 1964, the Michigan Handicappers Civil Rights Act, and the Americans With Disabilities- Act of 1990. To inquire about reasonable accommodations for persons. wi1h disabilities please contact MCCSA. TOO: 586.-469-5962.

I

I

32

Emergency Food & Sheffer Program (tI'S?) Budger Reduction

... -~ ... _._-._._----- __ ... ___ . ___ .. ____ .. __ ... __ ~l{jco,'!'b County ~omn.~.unit)' Services .1gc:nc)'

,-------_ ... _-_ .. _---._-_._------------------FACTS AND PROVISION I LEGAL REQUIREMENTS:

None.

CONTRACTING PROCESS;

None.

IMPACT ON CIJRRENT SERVICES (PROJECTS):

._--- ----_._--_ ..

All of the funds will be allocated for the purchase of food for the Macomb Food Program .


/"';' .. / 1/ )'1" )'~ __ ;J,_.)

---"---:-dT}g-n-a-tu.:cre----"-

MarY:l$o!t;mon, Director Macomb County OQ)/lmunity Services Agency

.. ___ .. _______ ---J

Emergency Food & Sheffer Program (tI'S?) Budger Reduction

... -~ ... _._-._._----- __ ... ___ . ___ .. ____ .. __ ... __ ~l{jco,'!'b County ~omn.~.unit)' Services .1gc:nc)'

,-------_ ... _-_ .. _---._-_._------------------FACTS AND PROVISION I LEGAL REQUIREMENTS:

None.

CONTRACTING PROCESS;

None.

IMPACT ON CIJRRENT SERVICES (PROJECTS):

._--- ----_._--_ ..

All of the funds will be allocated for the purchase of food for the Macomb Food Program .


/"';' .. / 1/ )'1" )'~ __ ;J,_.)

---"---:-dT}g-n-a-tu.:cre----"-

MarY:l$o!t;mon, Director Macomb County OQ)/lmunity Services Agency

.. ___ .. _______ ---J

33

www.efsp.unitedway.org

4745-00 Macomb County, MI

Mary Solomon

Emergency Food and Shelter Program 701 North Fairfax Street, Suite 310

Alexandria, VA 22314-2064 Phone 703-706-9660 Fax 703-706-9677

Macomb County Community Services Agency (MCCSA) Macomb Food Program 21885 Dunham Road, SUite 10 Clinton Township, MI 48036

RE; Account Status for Phase 30 LRO 10: 474600-010

30-4746-00 010 E1

04/1112013

LRO 010

LRO 10: 474600"()10

The funds you are receiving are Federal funds as authorized under Public Law 112-74. Tim CFDA number for the Emergency Food and Shelter Program is 97.024,

If your LRO is receiving funds for the first time from EFSP, a check will be issued. However, you will need to complete the Electronic Funds Transfer Form (EFT) and submit it to the National Board, along with an original voided check from the account in which your agency wishes to have future funds deposited. EFSP will not issue any future payments to your agency via check. The form can be found on the website once you sign in using your log-in ID and password.

The Second Payment Request/Interim Report may be found on the Emergency Food and Shelter Program (EFSP) website, www.efsp uoitedway org. You may now access the form and instructions online for submission to your Local Board. You will need to use your log-in ID and password to access the site. The log-in information was sent to all Local Boards and LROs in March 2011. After signing in, select Second Payment Request from the menu on the left side of the screen.

Your Local Board has been notified that a payment has been issued to your LRO. They will also be notified that Second Payment Requests/Interim Reports and EFT Forms are available online for funded LROs.

As of today, our records indicate that your LRO has received the following awards(s) under this phase of the Emergency Food and Shelter Nallonal Board Program:

Award Amount

Award Adjustments

Award Total

$162,245.00

$0.00

$162,245.00

Your LRO may begin charging expenses against this total as of 02101/2012. Funds must be expended prior to 05/31/2013.

To date, your LRO has received the [ollowing payment(s):

First (EFT E323544)

Bank Account ABA# 072000326 Acct# XXXXXXXXXX7493 Deposited: 04118/2013

Payment Total

Monies still dueyourLRO; $81,122.50

Sincerely,

Sharon M. Bailey Vice President

$81,122.50

www.efsp.unitedway.org

4745-00 Macomb County, MI

Mary Solomon

Emergency Food and Shelter Program 701 North Fairfax Street, Suite 310

Alexandria, VA 22314-2064 Phone 703-706-9660 Fax 703-706-9677

Macomb County Community Services Agency (MCCSA) Macomb Food Program 21885 Dunham Road, SUite 10 Clinton Township, MI 48036

RE; Account Status for Phase 30 LRO 10: 474600-010

30-4746-00 010 E1

04/1112013

LRO 010

LRO 10: 474600"()10

The funds you are receiving are Federal funds as authorized under Public Law 112-74. Tim CFDA number for the Emergency Food and Shelter Program is 97.024,

If your LRO is receiving funds for the first time from EFSP, a check will be issued. However, you will need to complete the Electronic Funds Transfer Form (EFT) and submit it to the National Board, along with an original voided check from the account in which your agency wishes to have future funds deposited. EFSP will not issue any future payments to your agency via check. The form can be found on the website once you sign in using your log-in ID and password.

The Second Payment Request/Interim Report may be found on the Emergency Food and Shelter Program (EFSP) website, www.efsp uoitedway org. You may now access the form and instructions online for submission to your Local Board. You will need to use your log-in ID and password to access the site. The log-in information was sent to all Local Boards and LROs in March 2011. After signing in, select Second Payment Request from the menu on the left side of the screen.

Your Local Board has been notified that a payment has been issued to your LRO. They will also be notified that Second Payment Requests/Interim Reports and EFT Forms are available online for funded LROs.

As of today, our records indicate that your LRO has received the following awards(s) under this phase of the Emergency Food and Shelter Nallonal Board Program:

Award Amount

Award Adjustments

Award Total

$162,245.00

$0.00

$162,245.00

Your LRO may begin charging expenses against this total as of 02101/2012. Funds must be expended prior to 05/31/2013.

To date, your LRO has received the [ollowing payment(s):

First (EFT E323544)

Bank Account ABA# 072000326 Acct# XXXXXXXXXX7493 Deposited: 04118/2013

Payment Total

Monies still dueyourLRO; $81,122.50

Sincerely,

Sharon M. Bailey Vice President

$81,122.50

34

To:

From:

Date:

RE:



Pamela J. lavers, Assistant County Executive k April 25, 2013

Agenda Item - Health, CPBC Grant Funding Increase

Mark F. Delilin Deputy County Executive

Attached you will find documentation and a resolution from Health Department Director, William

Ridella to approve an increase in budgeted revenues and expenditures for four (4) 2012/2013 Health

Department program grant funds with a combined increase amount of $106,200; bringing the total

combined Comprehensive Planning and Budgeting Contract (CPBC) grant funding for these four (4)

programs to $1,852,232.

The Executive Office respectfully submits this agenda item for the Commission's consideration and

recommends approval of the increase in budgeted revenues and expenditures for the CPBC Grant Fund

as stated above.

PJL/smf

cc: William Ridella

One South Main * 8th Floor ,~ Mt. Clemens, Michigan 48043 * Phone (586) 469-7001 * Fax (586) 469-7257

To:

From:

Date:

RE:



Pamela J. lavers, Assistant County Executive k April 25, 2013

Agenda Item - Health, CPBC Grant Funding Increase

Mark F. Delilin Deputy County Executive

Attached you will find documentation and a resolution from Health Department Director, William

Ridella to approve an increase in budgeted revenues and expenditures for four (4) 2012/2013 Health

Department program grant funds with a combined increase amount of $106,200; bringing the total

combined Comprehensive Planning and Budgeting Contract (CPBC) grant funding for these four (4)

programs to $1,852,232.

The Executive Office respectfully submits this agenda item for the Commission's consideration and

recommends approval of the increase in budgeted revenues and expenditures for the CPBC Grant Fund

as stated above.

PJL/smf

cc: William Ridella

One South Main * 8th Floor ,~ Mt. Clemens, Michigan 48043 * Phone (586) 469-7001 * Fax (586) 469-7257

35

RESOLUTION NO. ____ _ FULL BOARD MEETING DATE:. _____ _

AGENDA ITEM:. __________ _


RESOLUTION TO: Approve increase in budgeted revenues and expenditures for four (4) 2012/2013 Health Department program grant funds with a combined increase amount of $106,200; bringing the total combined Comprehensive Planning and Budgeting Contract (CPBC) grant funding for these four (4) programs to $1 ,852,232.

INTRODUCED BY:. ______________________ _

The budget for the Health Department's CPBC grant fund ending September 30, 2013, was developed as part of the fiscal year ending 2013 budget submission, approved by the Board of Commissioners. The budget was based on information known at that time. Since then, Macomb County has been notified by the State of Michigan that the following program grant funding has been increased. This funding is through the Michigan Department of Community Health; and will enhance public health emergency preparedness program activities that protect Macomb County residents.

Grant Program 1) Fetal Infant Mortality Review (FIMR) Maternal interview Support Grant support for this program is new; funding level is $250, which reflects the total grant funding amount for this program.

Grant Program 2) Public Health Emergency Preparedness - Cities Readiness Initiative (PHEP-CRI)

The current PHEP-CRI program grant funding amount is $123,025; this is being increased by $5,000 for a total PHEP-CRI program grant funding amount of $128,025.

Grant Program 3) T8 Control The current program grant funding amount is $28,197; this is being increased by $1,550 for a total program grant funding amount of $29,747.

Grant Program 4) WIC Resident Services The current program grant funding amount is $1,594,810; this is being increased by $99,400 for a total program grant funding amount of $1,694,210.

COMMITIEE MEETING DATE

RESOLUTION NO. ____ _ FULL BOARD MEETING DATE:. _____ _

AGENDA ITEM:. __________ _


RESOLUTION TO: Approve increase in budgeted revenues and expenditures for four (4) 2012/2013 Health Department program grant funds with a combined increase amount of $106,200; bringing the total combined Comprehensive Planning and Budgeting Contract (CPBC) grant funding for these four (4) programs to $1 ,852,232.

INTRODUCED BY:. ______________________ _

The budget for the Health Department's CPBC grant fund ending September 30, 2013, was developed as part of the fiscal year ending 2013 budget submission, approved by the Board of Commissioners. The budget was based on information known at that time. Since then, Macomb County has been notified by the State of Michigan that the following program grant funding has been increased. This funding is through the Michigan Department of Community Health; and will enhance public health emergency preparedness program activities that protect Macomb County residents.

Grant Program 1) Fetal Infant Mortality Review (FIMR) Maternal interview Support Grant support for this program is new; funding level is $250, which reflects the total grant funding amount for this program.

Grant Program 2) Public Health Emergency Preparedness - Cities Readiness Initiative (PHEP-CRI)

The current PHEP-CRI program grant funding amount is $123,025; this is being increased by $5,000 for a total PHEP-CRI program grant funding amount of $128,025.

Grant Program 3) T8 Control The current program grant funding amount is $28,197; this is being increased by $1,550 for a total program grant funding amount of $29,747.

Grant Program 4) WIC Resident Services The current program grant funding amount is $1,594,810; this is being increased by $99,400 for a total program grant funding amount of $1,694,210.

COMMITIEE MEETING DATE

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Finance5-9-13

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36

it 1· -< . .

MACOMB COUNTY HEALTH DEPARTMENT Mount Clemens Health Center

43525 Elizabeth Road + Mount Clemens, Michigan 48043 PHONE: 586-469-5235 FAX: 586-469-5885

www.macombgov.org/publichealth 11/~f'f1G"'~ Mark A. Hackel County Executive

William J. Ridella, M.P.H., M.BA Director/Health Officer

April 9, 2013


MACOMB COUNTY HEALTH DEPARTMENT REQUESTS APPROVAL TO

INCREASE OR ADD BUDGETED REVENUES AND EXPENDITURES FOR FOUR (4) MICHIGAN DEPARTMENT OF COMMUNITY HEALTH GRANT FUNDS

SUBJECT

Kevin P. Lokar, M.D. Medical Director

The Macomb County Health Department recommends approval to increase budgeted revenues and expenditures for four (4) 2012/2013 Michigan Department of Community Health -Comprehensive Planning and Budgeting Contract (CPBC) program grantfunds in the combined amount of $106,200; bringing the total four (4) combined grant funding levels to $1,852,232.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD It is recommended that the Executive submit to the Board of Commissioners the attached Resolution and supporting documentation to approve an increase of budgeted revenues and expenditures. This is additional grant funding that has been made available from the State of Michigan to Macomb County. The four (4) programs are detailed below:

Program 1) Fetal Infant Mortality Review (FIMR) Maternal Interview Support FIMR is a community-based approach to identifying and analyzing factors that contribute to fetal and infant death by conducting interviews and chart reviews of individual cases. It is designed to bring together local health providers, consumers, advocates, and community leaders; and provides direction towards the development of new poliCies.

Program 2) Public Health Emergency Preparedness - Cities Readiness Initiative (PHEP-CRI)

Cities Readiness Initiative is designed to provide funding to large metropolitan local health departments to support the development of emergency preparedness plans that respond to

. large-scale bioterrorist events.

Program 3) T8 Control The Tuberculosis Control program provides funding to the Health Department to promote effective diagnosis, treatment and management of persons affected by tuberculosis and to prevent the spread of tuberculosis in the community.

it 1· -< . .

MACOMB COUNTY HEALTH DEPARTMENT Mount Clemens Health Center

43525 Elizabeth Road + Mount Clemens, Michigan 48043 PHONE: 586-469-5235 FAX: 586-469-5885

www.macombgov.org/publichealth 11/~f'f1G"'~ Mark A. Hackel County Executive

William J. Ridella, M.P.H., M.BA Director/Health Officer

April 9, 2013


MACOMB COUNTY HEALTH DEPARTMENT REQUESTS APPROVAL TO

INCREASE OR ADD BUDGETED REVENUES AND EXPENDITURES FOR FOUR (4) MICHIGAN DEPARTMENT OF COMMUNITY HEALTH GRANT FUNDS

SUBJECT

Kevin P. Lokar, M.D. Medical Director

The Macomb County Health Department recommends approval to increase budgeted revenues and expenditures for four (4) 2012/2013 Michigan Department of Community Health -Comprehensive Planning and Budgeting Contract (CPBC) program grantfunds in the combined amount of $106,200; bringing the total four (4) combined grant funding levels to $1,852,232.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD It is recommended that the Executive submit to the Board of Commissioners the attached Resolution and supporting documentation to approve an increase of budgeted revenues and expenditures. This is additional grant funding that has been made available from the State of Michigan to Macomb County. The four (4) programs are detailed below:

Program 1) Fetal Infant Mortality Review (FIMR) Maternal Interview Support FIMR is a community-based approach to identifying and analyzing factors that contribute to fetal and infant death by conducting interviews and chart reviews of individual cases. It is designed to bring together local health providers, consumers, advocates, and community leaders; and provides direction towards the development of new poliCies.

Program 2) Public Health Emergency Preparedness - Cities Readiness Initiative (PHEP-CRI)

Cities Readiness Initiative is designed to provide funding to large metropolitan local health departments to support the development of emergency preparedness plans that respond to

. large-scale bioterrorist events.

Program 3) T8 Control The Tuberculosis Control program provides funding to the Health Department to promote effective diagnosis, treatment and management of persons affected by tuberculosis and to prevent the spread of tuberculosis in the community.

37

Office of the County Executive Approval Request April 9, 2013 Page 2

Program 4) WIC Resident Services WIC helps provide nutritious foods and nutrition education to low-income pregnant, breastfeeding, and post-partum women, and infants and children up to 5 years old. WIC provides nutrition counseling and makes referrals based on health screening and assessments of health needs.

PURPOSE/JUSTIFICATION The purpose of the recommended action is to enable the Health Department to further enhance its ability to meet the public health needs in our community.

FISCAL IMPACT/FINANCING There is no impact on the County general fund. These grant funding increases are provided through the Michigan Department of Community Health.


~fl~ William J. Rid~·M.P.H., M.B.A. Director/Health Officer

jms

Attachments

Office of the County Executive Approval Request April 9, 2013 Page 2

Program 4) WIC Resident Services WIC helps provide nutritious foods and nutrition education to low-income pregnant, breastfeeding, and post-partum women, and infants and children up to 5 years old. WIC provides nutrition counseling and makes referrals based on health screening and assessments of health needs.

PURPOSE/JUSTIFICATION The purpose of the recommended action is to enable the Health Department to further enhance its ability to meet the public health needs in our community.

FISCAL IMPACT/FINANCING There is no impact on the County general fund. These grant funding increases are provided through the Michigan Department of Community Health.


~fl~ William J. Rid~·M.P.H., M.B.A. Director/Health Officer

jms

Attachments

38

0410512013

Contract #: 20130421-03

Amendment Number: 4 to the

Grant Agreement Between

Michigan Department of Community Health

hereinafter referred to as the "Department"

and

County of Macomb

hereinafter referred to as the "Local Governing Entity"

on Behalf of Health Department

Macomb County Health Department

43525 Elizab~~hJ~d. Mt ClemensMI 48043

Federall.D.#: 38-6004868

hereinafter referred to as the "Contractor" for

AMENDMENT PURPOSE AND JUSTIFICATION

The purpose of this amel1dment is to:

1.Add/revise informati~nih Att~chment I - Annual Budget Instructions;

2.Add/revise information i~;A~achment III - Program Specific Assurance and

Requirements; and

3.lncorporate Attachment IV- Funding/Reimbursement Matrix as revised for the

Essential Local Public Health Service (ELPHS) and categorical budget details, output

measures and performance criteria.

4.lncrease the Department's agreement amount from $5,046,075 to $5,152,275, as

shown on the Attachment B budget pages.

Comprehellsive Agreement - FY 2013 Page: 1 of 34

0410512013

Contract #: 20130421-03

Amendment Number: 4 to the

Grant Agreement Between

Michigan Department of Community Health

hereinafter referred to as the "Department"

and

County of Macomb

hereinafter referred to as the "Local Governing Entity"

on Behalf of Health Department

Macomb County Health Department

43525 Elizab~~hJ~d. Mt ClemensMI 48043

Federall.D.#: 38-6004868

hereinafter referred to as the "Contractor" for

AMENDMENT PURPOSE AND JUSTIFICATION

The purpose of this amel1dment is to:

1.Add/revise informati~nih Att~chment I - Annual Budget Instructions;

2.Add/revise information i~;A~achment III - Program Specific Assurance and

Requirements; and

3.lncorporate Attachment IV- Funding/Reimbursement Matrix as revised for the

Essential Local Public Health Service (ELPHS) and categorical budget details, output

measures and performance criteria.

4.lncrease the Department's agreement amount from $5,046,075 to $5,152,275, as

shown on the Attachment B budget pages.

Comprehellsive Agreement - FY 2013 Page: 1 of 34

39

04/05/2013

Amendment Revisions:

1. The following are the additions/revisions to Attachment I and III

A) The following projects include additions/revisions as highlighted in Attachment I -

Annual Budget Instructions.

1.Reimbursement Chart - the following program elements are added or changed to the

reimbursement chart:

a. Centralized Access Home Visiting Hub II

b. Fetal Infant Mortality Review (FIMR) Maternal Interview Support

c. Public Health Emergency Preparedness (PHEP)

d. Quality Improvement Collaborative - Maternal, Infant and Early Childhood Home

Visiting Program (MIECHVP)

B) The following projects include additions/revisions as highlighted in Attachment III -

Program Specific Assurance and Requirements:

a. Centralized Access HomeVisiting Hub

b. Centralized Access Home Visiting Hub"

c. Fetallnfanf'Mortality Review (FIMR) Maternal Interview Support

d. Immunization Fixed Fees

e. Laboratory Services

f. Quality Improvement Collaborative - Maternal, Infant and Early Childhood Home


2. Following are adjustments to funding levels of the Comprehensive agreement as reflected in Attachment IV:

Budget line item changes are reflected in the attached budgets for the following elements: Project Title

Fetal·lnfant Mortality Review (FIMR) Maternallnlerview Support

Public Health Emergency Preparedness (PHEP) CRI 10/1/12 - 6130/13

TB Control

WIC Resident Services

Total Comprehensive Funding

Comprehensive Agreement· FY 2013

Current. Amount

o

123.025

28,197

1.594.810

1.746.032

Amended New Project Amount Amount

250 250

5.000 128.025

1.550 29.747

99,400 1.694.210

106,200 1.852,232

Page: 2 of 34

04/05/2013

Amendment Revisions:

1. The following are the additions/revisions to Attachment I and III

A) The following projects include additions/revisions as highlighted in Attachment I -

Annual Budget Instructions.

1.Reimbursement Chart - the following program elements are added or changed to the

reimbursement chart:

a. Centralized Access Home Visiting Hub II

b. Fetal Infant Mortality Review (FIMR) Maternal Interview Support

c. Public Health Emergency Preparedness (PHEP)

d. Quality Improvement Collaborative - Maternal, Infant and Early Childhood Home


B) The following projects include additions/revisions as highlighted in Attachment III -

Program Specific Assurance and Requirements:

a. Centralized Access HomeVisiting Hub

b. Centralized Access Home Visiting Hub"

c. Fetallnfanf'Mortality Review (FIMR) Maternal Interview Support

d. Immunization Fixed Fees

e. Laboratory Services

f. Quality Improvement Collaborative - Maternal, Infant and Early Childhood Home


2. Following are adjustments to funding levels of the Comprehensive agreement as reflected in Attachment IV:

Budget line item changes are reflected in the attached budgets for the following elements: Project Title

Fetal·lnfant Mortality Review (FIMR) Maternallnlerview Support

Public Health Emergency Preparedness (PHEP) CRI 10/1/12 - 6130/13

TB Control

WIC Resident Services

Total Comprehensive Funding

Comprehensive Agreement· FY 2013

Current. Amount

o

123.025

28,197

1.594.810

1.746.032

Amended New Project Amount Amount

250 250

5.000 128.025

1.550 29.747

99,400 1.694.210

106,200 1.852,232

Page: 2 of 34

40



To: David Flynn, Board Chair pc: Marie Ruemenapp


RE: Agenda Item - MSU Extension, Grant Fund

Attached you will find documentation and a resolution from MSU Extension District Coordinator, Marie Ruemenapp, explaining the request to approve a $12,211.65 net increase to the fund balance rollover in the Michigan State University Extension (MSUE) Grant Fund.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the net increase to the fund balance rollover as stated above.

PJL/smf



To: David Flynn, Board Chair pc: Marie Ruemenapp


RE: Agenda Item - MSU Extension, Grant Fund

Attached you will find documentation and a resolution from MSU Extension District Coordinator, Marie Ruemenapp, explaining the request to approve a $12,211.65 net increase to the fund balance rollover in the Michigan State University Extension (MSUE) Grant Fund.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the net increase to the fund balance rollover as stated above.

PJL/smf

41

RESOLUTION NO. FULL BOARD MEETING DATE: ______ _

AGENDAITEM: ___________ _


RESOLUTION TO: Approve a $12,211.65 net increase to the fund balance rollover in the Michigan

State University Extension (MSUE) Grant Fund.

The MSUE grant fund is comprised of multiple fiscal and calendar year grants. The budget for the MSUE Grant Fund for the fiscal year ending September 30, 2013 was developed in June 2012 and approved by the Board of Commissioners in September 2012. The budget for the MSUE Grant Fund for the calendar year ending December 31, 2013 was developed in September 2012 and approved by the Board of Commissioners in December 2012. These budgets were developed with information known at the time. All expected 2012 revenues and expenses have since been posted, resulting in the need for adjustments to the fund balance rollover amounts.

INTRODUCED BY: _________________________ _

COMMITTEE MEETING DATE

RESOLUTION NO. FULL BOARD MEETING DATE: ______ _

AGENDAITEM: ___________ _


RESOLUTION TO: Approve a $12,211.65 net increase to the fund balance rollover in the Michigan

State University Extension (MSUE) Grant Fund.

The MSUE grant fund is comprised of multiple fiscal and calendar year grants. The budget for the MSUE Grant Fund for the fiscal year ending September 30, 2013 was developed in June 2012 and approved by the Board of Commissioners in September 2012. The budget for the MSUE Grant Fund for the calendar year ending December 31, 2013 was developed in September 2012 and approved by the Board of Commissioners in December 2012. These budgets were developed with information known at the time. All expected 2012 revenues and expenses have since been posted, resulting in the need for adjustments to the fund balance rollover amounts.

INTRODUCED BY: _________________________ _

COMMITTEE MEETING DATE

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MSU EXTENSION

21885 Dunham Rd Verkuilen Bldg, Suite 12

Clinton Twp, MI 48036

Phone: 586-469-5180 Fax: 586-469-6948

www.msue.msu.edu

MSU is an affirmative-action,

equal-opportunity employer.

MICHIGAN STATE UNIVERSITY

March 28, 2013


Extension

MICHIGAN STATE UNIVERSITY EXTENSION REQUESTS APPROVAL TO INCREASE

GRANT FUND BALANCE ROLLOVER

SUBJECT

Michigan State University Extension (MSUE) recommends approval to increase the fund balance rollover in the MSUE grant fund by the net amount of $12,211.65.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD

It is recommended that the Executive submit to the Board of Commissioners the attached Resolution to approve an increase in the MSUE grant fund rollover amount.

PURPOSE/J USTIFICATION

The purpose of the recommended action is to increase or decrease budgeted fund balance amounts and expenditures in the funds listed below.

FISCAL YEAR FUNDS:

1. Amachi Michigan Project209-73183-decrease by$142.10 2. BEES Early Head Start 209-73176 - decrease by$2558.33

CALENDAR YEAR FUNDS:

1. Great Lakes Education Program (GLEP) 308-73147- increase by $2790.84 2. Home Horticulture - 308-73136 increase by $414.27 3. National Foreclosure Mitigation Counseling (NFMC) 308-73172 - decrease by

$16,776.55 4. United Way Financial Literacy 308-73167- increase by $28,483.52

MSU EXTENSION

21885 Dunham Rd Verkuilen Bldg, Suite 12

Clinton Twp, MI 48036

Phone: 586-469-5180 Fax: 586-469-6948

www.msue.msu.edu

MSU is an affirmative-action,

equal-opportunity employer.

MICHIGAN STATE UNIVERSITY

March 28, 2013


Extension

MICHIGAN STATE UNIVERSITY EXTENSION REQUESTS APPROVAL TO INCREASE

GRANT FUND BALANCE ROLLOVER

SUBJECT

Michigan State University Extension (MSUE) recommends approval to increase the fund balance rollover in the MSUE grant fund by the net amount of $12,211.65.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD

It is recommended that the Executive submit to the Board of Commissioners the attached Resolution to approve an increase in the MSUE grant fund rollover amount.

PURPOSE/J USTIFICATION

The purpose of the recommended action is to increase or decrease budgeted fund balance amounts and expenditures in the funds listed below.

FISCAL YEAR FUNDS:

1. Amachi Michigan Project209-73183-decrease by$142.10 2. BEES Early Head Start 209-73176 - decrease by$2558.33

CALENDAR YEAR FUNDS:

1. Great Lakes Education Program (GLEP) 308-73147- increase by $2790.84 2. Home Horticulture - 308-73136 increase by $414.27 3. National Foreclosure Mitigation Counseling (NFMC) 308-73172 - decrease by

$16,776.55 4. United Way Financial Literacy 308-73167- increase by $28,483.52

43

FISCAL IMPACT/FINANCING

Page 2 RE: Increase to Fund Balance Rollover

MSU Extension

There is no impact on the County general fund.

IMPACT ON CURRENT SERVICES (pROJECTS)

The adjustments to the individual grant fund balances are necessary in order to appropriately plan programming activities and accurately monitor expenses related to each fund.


Marie A. Ruemenapp

District Coordinator

FISCAL IMPACT/FINANCING

Page 2 RE: Increase to Fund Balance Rollover

MSU Extension

There is no impact on the County general fund.

IMPACT ON CURRENT SERVICES (pROJECTS)

The adjustments to the individual grant fund balances are necessary in order to appropriately plan programming activities and accurately monitor expenses related to each fund.


Marie A. Ruemenapp

District Coordinator

Official Proclamation Of the Board of Commissioners

Macomb County, Michigan

A Proclamation Commending Derek Palmer For Achieving the Status of Eagle Scout In the Boy Scouts of America

Commissioner Don Brown,

On Behalf of the Board of Commissioners, Offers the Following Proclamation:

Whereas, the Boy Scouts of America was founded in 1910, with a goal of

encouraging boys to participate in an organization which fosters and develops physical as well as mental well-being through programs centered around outdoor and educational activities, as well as civic affairs, which are aimed at developing good citizenship and healthy and useful living; and

Whereas, the Boy Scouts of America has steadfastly taught its young members that service and assistance to others, rather than one’s self, are the highest attainable goals in life and scouting; and Whereas, an eagle candidate is required to direct a work crew as part of his project. Additionally, the candidate must either solicit donations of materials and/or hold a fundraising project to acquire the monies to purchase the materials needed. Neither the scout nor the Boy Scout troop can benefit in any way; and

Whereas, Derek Palmer is a Boy Scout who has faithfully and devotedly adhered to the teachings and principles of the Boy Scouts of America and participated to such an extent that he has earned and achieved the highest rank possible, that of “Eagle Scout,” which is worthy of public acknowledgement and commendation by this body; and

Whereas, Derek Palmer chose the Senior Center in Romeo, Michigan for his Eagle

Scout project. After raising the money for the materials, Derek designed four benches for the seniors to rest on while participating in activities. Each bench comfortably seats two people and has a storage area for items the seniors bring with them to various activities.

Now, Therefore, Be It Resolved By The Board Of Commissioners, Speaking For And On Behalf Of All County Residents As Follows:

I

That By These Presents, the Macomb County Board of Commissioners hereby

publicly acknowledges and commends Derek Palmer on achieving the status of “Eagle Scout” a goal which is sought by all who join the Boy Scouts of America but seldom attained and is truly worthy of public recognition.

II

Be It Further Resolved that a suitable copy of this Proclamation be presented to Derek Palmer in recognition of his achieving the rank of Eagle Scout.

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Documents

BOARD OF COMMISSIONERS - Macomb County, … · BOARD OF COMMISSIONERS 1 S. Main St., ... ROUTING SLIP CONTRACT REVIEW ... Contracts are returned interoffice mail unless ~pproved (