YMCA of Cambridge / KW YMCA 2013 Boards of Directors Meetings

M O T I O N S

Tuesday February 26, 2013 Motion: By Khalid Khokhar (Cambridge) / Dave McBride (KW) APPROVAL of minutes of meeting held December 18, 2012 - see attached as previously distributed. Seconded by Terry Hamilton(Cambridge)/Jennifer Eby(KW). CARRIED – unanimously by the YMCA of Cambridge Board of Directors and the KW YMCA Board of Directors. Motion: KW YMCA by Gary Leduc To approve that the following candidates be put forward for election and re-election to the KW YMCA Board of Directors at the 2012 Annual General and Special Meeting to be held on April 25, 2013: Paul Rostrup and Matthew Betik for election for a 3 year term ending 2016 Dave McBride for re-election for a 3 year term ending 2016 Peter Vaillancourt for re-election for a 2 year term ending 2015 (completing a vacant Term created by Dave

Libertini) Seconded by Dave McBride. CARRIED – by the KW YMCA Board of Directors. One abstained – Peter Vaillancourt

Motion: YMCA of Cambridge by Matt McCready To approve the members of the YMCA of Cambridge Past Chairs Committee and Life Members as voting members of the YMCA of Cambridge for the 2012 Annual General & Special Meeting to be held on April 25, 2013. Seconded by Scott Hebert. CARRIED – unanimously by the YMCA of Cambridge Board of Directors. Motion: KW YMCA by Jennifer Eby To approve the members of the KW YMCA Advisory Council and the Heritage Club as voting members of the KW YMCA for the 2012 Annual General & Special Meeting to be held on April 25, 2013. Seconded by Peter Vaillancourt. CARRIED – unanimously by the KW YMCA Board of Directors. Motion: YMCA of Cambridge by Terry Hamilton To approve the submission of a grant application to the Ministry of Tourism, Culture and Sport – The Ontario Sport and Recreation Communities Fund by the YMCA of Cambridge for the Smart Start to a Healthy Heart project in the amount of $60,000 (two-year grant application with a request of $30,000 per year.) Seconded by Scott Hebert. CARRIED – unanimously by the YMCA of Cambridge Board of Directors. Motion: KW YMCA by Gary Leduc The KW YMCA Board of Directors approves the change of name from the Kitchener-Waterloo Young Men’s Christian Association (KW YMCA) to Young Men’s Christian Association of Kitchener-Waterloo (YMCA of KW) and directs that the matter be brought to the 2012 Annual General & Special Meeting of members on April 25, 2013.

The proposed new name shall be registered as a business name pursuant to the Business Names Act and, if determined advisable, registered as a trademark. Seconded by Dave McBride. CARRIED – unanimously by the KW YMCA Board of Directors.

Friday March 21, 2013 – Electronic Vote Motion: YMCA of Cambridge by Matt McCready To approve that the following candidates be put forward for election and re-election to the KW YMCA Board of Directors at the 2012 Annual General and Special Meeting to be held on April 25, 2013: Asad Saji for election for a 3 year term ending 2016. Mike Dinning and John Slattery for re-election for a 3 year term ending 2016.

Seconded by Vickie Quigg. CARRIED unanimously by the YMCA of Cambridge Board of Directors. Motion: YMCA of Cambridge by Mike Dinning In follow up to The YMCA of Cambridge August 23rd, 2012 motion to approve a submission to the Federal Community Infrastructure Improvement Fund (CIIF) for Renewal and Refurbishment of the Chaplin Family YMCA, the Board of Directors further approves that the YMCA of Cambridge enter into a Contribution Agreement for funding under the CIIF for the Renewal and Refurbishment of the Chaplin Family YMCA - project C1740. Seconded by Matt McCready. CARRIED unanimously by the YMCA of Cambridge Board of Directors. Motion: KW YMCA by Dave McBride In follow up to the Kitchener-Waterloo YMCA August 23rd, 2012 motion to approve submission to the Federal Community Infrastructure Improvement Fund (CIIF) for Renewal of the A.R. Kaufman Family YMCA, the Board of Directors further approves that the Kitchener-Waterloo YMCA enter into a Contribution Agreement for funding under the CIIF for the Renewal of the A.R. Kaufman Family YMCA - project C1741. Seconded by Sourov De. CARRIED unanimously by the Kitchener-Waterloo YMCA Board of Directors. Tuesday March 26, 2013 Motion: By Ade Salawu (Cambridge) / Peter Vaillancourt (KW) APPROVAL of minutes of meeting held February 26, 2013 - see attached as previously distributed. Seconded by John Slattery (Cambridge)/Todd Bissett (KW). CARRIED – unanimously by the YMCA of Cambridge Board of Directors and the KW YMCA Board of Directors. Motion: YMCA of Cambridge by John Slattery To approve the 2012 YMCA of Cambridge Audited Financial Statements for the period ending December 31, 2012 as presented for presentation at the Annual General & Special Meeting on April 25, 2013. Seconded by Matt McCready. CARRIED Unanimously– by the YMCA of Cambridge Board of Directors. Motion: KW YMCA by Dave Libertini To approve the 2012 KW YMCA Audited Financial Statements for the period ending December 31, 2012 as presented for presentation at the Annual General & Special Meeting on April 25, 2013. Seconded by Peter Vaillancourt. CARRIED Unanimously by the KW YMCA Board of Directors. Motion: YMCA of Cambridge by John Slattery To approve the recommendation that the firm of PricewaterhouseCoopers be put forward at the 2012 Annual General & Special Meeting on April 25, 2013 for appointment as the YMCA of Cambridge Auditors for the year 2013. Seconded by Vickie Quigg. CARRIED Unanimously by the YMCA of Cambridge Board of Directors.

Motion: KW YMCA by Carol Duke To approve the recommendation that the firm of PricewaterhouseCoopers be put forward at the 2012 Annual General & Special Meeting on April 25, 2013 for appointment as the KW YMCA Auditors for the year 2013. Seconded by Peter Vaillancourt. CARRIED Unanimously by the KW YMCA Board of Directors. Friday May 3, 2013 – Electronic Vote

Motion: YMCA of Cambridge by Mike Dinning To approve the appointment of Jackie Hatherly-Martin to the YMCA of Cambridge Board of Directors effective May 28, 2013 for a one year term ending 2014 – as per ByLaw 5.2 (vi). Seconded by Matt McCready CARRIED by the YMCA of Cambridge Board of Directors.

Tuesday May 28, 2013 Motion: By James Aru (Cambridge) / Todd Bissett (KW) APPROVAL of minutes of meeting held March 26, 2013 - see attached as previously distributed. Seconded by Mike Dinning (Cambridge)/Peter Vaillancourt (KW). CARRIED – unanimously by the YMCA of Cambridge Board of Directors and the KW YMCA Board of Directors noting the following correction: Page 3 Item #5 – KidsAbility lease should read as 2022 – not 2012.

Motion: YMCA of Cambridge by James Aru To appoint the Officers of the YMCA of Cambridge for a two year period ending 2015: Matt McCready as Chair, John Slattery as Vice-Chair, Mike Dinning as Past-Chair and Jackie Hatherly-Martin as Treasurer. Seconded by Michael Wannop. CARRIED Unanimously– by the YMCA of Cambridge Board of Directors. Motion: YMCA of Cambridge by Mike Dinning To approve the banking resolution update as presented reflecting the newly appointed Officers of the YMCA of Cambridge and to add Shawna Frede. Seconded by Asad Saji. CARRIED unanimously by the YMCA of Cambridge Board of Directors. Motion: YMCA of Cambridge by James Aru To approve that the YMCA of Cambridge enter into a new single variable rate loan agreement with TD Bank effective June 1, 2013. Seconded by Mike Dinning. CARRIED Unanimously by the YMCA of Cambridge Board of Directors.

Motion: KW YMCA by Gary Leduc To appoint Carol Duke to the KW YMCA Council of Advisors effective May 28, 2013. Seconded by Todd Bissett. CARRIED Unanimously by the KW YMCA Board of Directors. Tuesday June 25, 2013 Motion: By James Aru (Cambridge) / Sourov De (KW). APPROVAL of minutes of meeting held May 28, 2013 – see attached as previously distributed. Seconded by Michael Wannop (Cambridge) / Dave McBride (KW). CARRIED – unanimously by the YMCA of Cambridge Board of Directors and the KW YMCA Board of Directors.

Motion KW YMCA by Mike Stork To authorize the KW YMCA to transfer donations received in memory of Roy Dahmer to the KW YMCA Endowment Foundation – General (unrestricted) Fund. Seconded by Gary Leduc. CARRIED unanimously by the KW YMCA of Board of Directors. Motion: DEFERRED To authorize staff to spend up to $150,000 to construct a new road access and acquire 8 acres of property at YMCA Camp Wabanaki, including associated legal costs. Motion: By Asad Saji (Cambridge) / Sourov De (KW) To approve the Committee Structure for the YMCAs of Cambridge & Kitchener-Waterloo as presented. Seconded by Jackie Hatherly-Martin (Cambridge) / Peter Vaillancourt (KW). CARRIED unanimously by the YMCA of Cambridge Board of Directors and the KW YMCA Board of Directors. Motion YMCA of Cambridge by John Slattery To authorize the Officers of the Corporation of the YMCA of Cambridge (Chair, Vice Chair and Treasurer) to conduct business on behalf of the Board of Directors over the summer months (July/August) should quorum not be possible at a special meeting as required. Seconded by Ade Salawu. CARRIED unanimously by the YMCA of Cambridge Board of Directors. Motion KW YMCA by Mike Stork Motion: To authorize the Officers of the Corporation of the KW YMCA (Chair, Vice Chair and Treasurer) to conduct business on behalf of the Board of Directors over the summer months (July/August) should quorum not be possible at a special meeting as required. Seconded by Peter Vaillancourt. CARRIED unanimously by the KW YMCA of Board of Directors.