BOARD MEETING · 2016. 3. 17. · Adam Samek Wide Receiver . Rolland Simmons Defensive Back . Dewan Soyer Defensive Line . Daniel Sussman Defensive End . Gordon Swenor Defensive End

BOARD MEETING Monday, March 21, 2016

6:00 p.m. 20 Education Centre Dr, Hamilton, Ontario

Trustee Boardroom

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AGENDA

1. Call to Order

2. O Canada

3. Profiling Excellence

Staff

• John Aikman, recipient of Lieutenant Governor’s Ontario Heritage Award for Lifetime

Achievement.

4. Approval of the Agenda

5. Declarations of Conflict of Interest

6. Confirmation of the Minutes

• February 22, 2016

• February 29, 2016

Reports from Trustee Special Committees:

7. Finance & Facilities

A. February 25, 2016

B. March 3, 2016

8. Governance Committee – March 1, 2016

9. Audit Committee – March 3, 2016

10. Human Resources –March 10, 2016

11. Program Committee – March 10, 2016

Reports from Legislated Committees:

12. Special Education Advisory Committee – February 24, 2016

13. Parent Involvement Committee – March 8, 2016

14. Resolution Into Committee of the Whole (Private Session) as per the Education Act, Section 207.2 (b) the disclosure of intimate, personal or financial information in respect of a member of the board or committee

15. Meeting Resumes in Public Session

16. Reports from:

A. Committee of the Whole (private) – March 21, 2016

17. Written Notices of Motion

A. W. Hicks re: Naming the track at Sir Allan MacNab Secondary

18. Oral Reports

A. Student Trustees’ Report – Local Activities and Ontario Student Trustees’ Association (OSTA) Report

B. Director’s Report C. Chair’s Report

19. Adjournment

Meeting times and locations are subject to change. Please refer to our website for the latest information. http://www.hwdsb.on.ca/trustees/meetings/

http://www.hwdsb.on.ca/trustees/meetings/

Minutes of the Board Meeting

Monday, February 22, 2016 LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre) Trustees: Kathy Archer, Jeff Beattie, Christine Bingham, Dawn Danko, Penny Deathe, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Student Trustees Hannah Tobias-Murray, Scott Robinson. Regrets were received from Trustee Hicks. 1. Call to Order Todd White, Chair of the Board, called the meeting to order at 6:07 p.m. 2. Approval of the Agenda RESOLUTION #16-16: Trustee Johnstone, seconded by Trustee Archer, moved: That the agenda be approved.

CARRIED UNANIMOUSLY.

Student Trustees Scott and Tobias-Murray voted in favour.

3. Declarations of Conflict of Interest None. 4. Confirmation of the Minutes The minutes from January 25, 2016 were confirmed. Reports from Trustee Special Committees 5. Human Resources Committee – January 21 and February 11, 2016 RESOLUTION #16-17: Trustee Deathe, seconded by Trustee Johnstone, moved: That the reports of the Human Resources Committee – January 21, 2016 and February 11, 2016 be received.

CARRIED UNANIMOUSLY. Student Trustees Scott and Tobias-Murray voted in favour.

6. Finance and Facilities Committee – February 4, 2016 RESOLUTION #16-18: Trustee Van Geffen, seconded by Trustee Beattie, moved: That the report of the Finance and Facilities Committee – February 4, 2016 be approved, including: A. Hill Park Update Report That staff do a feasibility study and public consultation with impacted groups and then bring a recommended action on the future use of the Hill Park site. B. Westmount Update Report

a) That this report be referred to the Program Committee to review the equity of access of the current self-paced, self-directed program at Westmount and the viability of adding expanding the program;

and

b) That staff bring back a report to initiate the planned boundary review for the secondary mountain schools &

that staff identify secondary schools across the rest of the system that could accommodate a satellite self-paced option.

Board Meeting February 22, 2016

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C. Request for School Consolidation Projects That the 2016 Ministry Request for School Consolidation Capital Projects and New Construction of Child Care report be submitted to the Ministry of Education as the submission from HWDSB.


Reports from Community Advisory Committees 7. French Immersion Advisory Committee – January 20, 2016 RESOLUTION #16-19: Trustee Deathe, seconded by Trustee Johnstone, moved: That the report of the French Immersion Advisory Committee – January 20, 2016 be received.


Student Trustees Scott and Tobias-Murray voted in favour.

Reports from Legislated Committees 8. Parent Involvement Committee – February 9, 2016 RESOLUTION #16-20: Trustee Mulholland, seconded by Trustee, moved: That the reports of the Parent Involvement Committee – January 19 and February 9, 2016 be received.


Student Trustees Scott and Tobias-Murray voted in favour. 9. Resolution Into Committee of the Whole (Private Session) RESOLUTION #16-21: Trustee Van Geffen, seconded by Trustee Danko, moved: That the Board move into Committee of the Whole (Private), this being done at 6:45 p.m.


The open session resumed at 7:26 p.m. 10. Committee of the Whole (Private) – January 11, 2016 RESOLUTION #16-22: Trustee Beattie, seconded by Trustee Danko, moved: That the report of the Committee of the Whole (Private) – January 11, 2016 be approved, including:

• That the Human Resources Committee Reports from January 21 and February 11, 2016 be received.

• That the Finance and Facilities Committee Report from February 4, 2016 be received.


9. Oral Reports A. City/School Board Liaison Committee Chair White advised that the committee’s next meeting has been scheduled for Thursday, April 28th, 1:30 p.m. at City Hall, noting all trustees are welcome to attend. Key items for discussion will include City/Board shared properties and agreements and the Facilities Partnership Policy. B. Hamilton-Wentworth Home & School Association Trustee Pattison noted his attendance at the Association’s January 18th meeting which provided him the opportunity to meet the members.


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C. HWDSB Foundation Trustee Danko attended the Foundation’s February 10th meeting, advising the two Director positions will need to be filled. She also noted two upcoming Foundation events: (a) Prom Project Hamilton fashion show at Limeridge Mall on March 12th, (b) Prom Project Hamilton on April 16th, and (c) HWDSB Golf Classic 2016 on June 1st. D. Ontario Public School Boards’ Association (OPSBA) Trustee Johnstone’s report included the following: Board of Directors’ meeting which discussed the following: OPSBA’s audit and budget Review of Child Care and Early Years Act First Nations Education (update from the First Nations Director) EQAO Advisory Committee (two current consultations, including Literacy Construct: EQAO Language

Assessments and Well-Being) Quebec government moving away from public trustee elections to appointments Review of school board Collective Bargaining Act

Upcoming events: Education Labour Relations and Human Resources Conference on March 31-April 1 in Toronto Summit on Children and Youth Mental Health on April 7 and 8 in Toronto OPSBA’s Annual General Meeting on June 9-12 in Ottawa

E. Umbrella Board of Family & Child Care Centres Trustee Beattie reported that the Umbrella Board met on Jan 27th and a key discussion was on its final budget process. He noted that the next meeting will be on Wednesday, February 24th. The meeting adjourned at 7:40 p.m. rr

Minutes of the Board Meeting

Monday, February 29, 2016 LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre) Trustees: Jeff Beattie, Christine Bingham, Dawn Danko (via conference call), Penny Deathe, Wes Hicks, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Student Trustees Scott Robertson, Hannah Tobias-Murray. Regrets were received from Trustee Kathy Archer. 1. Call to Order Todd White, Chair of the Board, called the meeting to order at 6:07 p.m. 2. Presentation: Jeff Butters – painting by E. Robert Ross Jeff Butters, a retired HWDSB teacher and administrator presented an E. Robert Ross painting to the Board. E. Robert Ross is a noted Hamilton artist that has many pieces displayed in Hamilton public buildings. The painting, which J. Butters donated as a gesture of appreciation, will find a home on display at the Education Centre. 3. Profiling Excellence Superintendent Stephanian introduced the following students and staff, discussing briefly their achievements:

Students • Westdale Warriors – 2015 OFSAA Northern Bowl Championship

Jack Berkopec Defensive Back

Brodie Bistrovich Quarterback

Michael Camillo Defensive Back

Jason Connelly Defensive Back

Bogdan Craciun Running Back

Kyle Crooks Defensive Back

Chris Csontos Defensive Back

Rhys Cumpstey Defensive Line

Marcus Cunha Defensive Line

Mustafa El-Jnainati Defensive End

Liam Garland Wide Receiver

Mitchell Garland Defensive Back

Travis Gelly Wide Receiver

Samuel Gencher Defensive Back

Elliot Graham Defensive Back

Kyle Greene Wide Receiver

Lawrence Jeon Offensive Line

Spencer Johnson Offensive Line

Nathan Jones Linebacker

Elias Korstanje Linebacker

Tyler Lamb Offensive Line

Noah Lesperance Offensive Line

Max McCarron Defensive End

Spencer McKechnie Defensive Back

Shaheed Najak Linebacker

Stephane Nzapa Running Back

William Pedersen Defensive Line

Matthew Phillips Wide Receiver

Tristan Phipps Defensive Back

Aksum Polk Running Back

Adam Samek Wide Receiver

Rolland Simmons Defensive Back

Dewan Soyer Defensive Line

Daniel Sussman Defensive End

Gordon Swenor Defensive End

Nikolas Towsley Defensive Line

Staff

• Westdale Warriors – 2015 OFSAA Northern Bowl Championship Dave Walters Head Coach

Mark Brown Assistant Coach

Trevor Nurmi Assistant Coach

Ben Britton Assistant Coach

Garrison Delguidice Assistant Coach

Kareem Ferreira Assistant Coach

Luke Lillicrop Assistant Coach

Ronnie Lumsden Assistant Coach

• Bev Kukhta-Jackson - Winner of the 2015 Concours des professionnels créatifs (Creative Professional

Contest)


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4. Approval of the Agenda RESOLUTION #16-23: Trustee Van Geffen, seconded by Trustee Beattie, moved: That the agenda be approved.

CARRIED UNANIMOUSLY. Student Trustees Robertson and Tobias-Murray voted in favour.

5. Declarations of Conflict of Interest None. 6. Appointment to Trustee Special Committee

• Governance Committee (seeking 1 additional committee member) The Chair called for nominations for the additional committee member on the Governance Committee. Trustee Van Geffen expressed his interest for the position. The Chair called for nominations three times and no other nominations were received. Trustee Pattison, seconded by Trustee Deathe, moved: That the nominations be closed.


RESOLUTION #16-24: Trustee Pattison, seconded by Trustee Deathe, moved: That Trustee Van Geffen be appointed member of the Governance Committee.


Reports from Trustee Special Committees 7. Policy Committee – February 10, 2016 RESOLUTION #16-25: Trustee Beattie, seconded by Trustee Van Geffen, moved: That the report of the Policy Committee – February 10, 2016 be approved, including the Use of Board Facilities Scoping Report.


Student Trustees Robertson and Tobias-Murray voted in favour. Trustee Beattie resumed the Chair. 8. Governance Committee – February 16, 2016 Trustee White presented the report, drawing attention to the Mission Statement section where the Governance Committee members did not reach a consensus on the appropriate mission statement. Trustee Deathe, seconded by Trustee Johnstone, moved: That the Mission statement “HWDSB provide students with diverse learning opportunities and supportive relationships empowering them to be life-long learners” be approved. The motion was LOST on the following division of votes:

In favour (3) Trustees Deathe, Johnstone and Pattison; Student Trustees Robertson and Tobias-Murray. Opposed (7) Trustees Beattie, Bingham, Danko, Hicks, Mulholland, Van Geffen and White.

Trustee Danko had ended the conference call at this time.


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Trustee White, seconded by Trustee Van Geffen, moved: That the Mission statement “We inspire students to learn and grow to their full potential” be approved. Amendment: Trustee Deathe, seconded by Trustee White, moved: That the word “inspire” be changed to “empower”. The amendment was CARRIED on the following division of votes:

In favour (8) Trustees Beattie, Bingham, Deathe, Hicks, Johnstone, Pattison, Van Geffen and White; Student Trustees Robertson and Tobias-Murray.

Opposed (1) Trustee Mulholland. The amended motion was LOST on the following division of votes:

In favour (4) Trustees Beattie, Hicks, Van Geffen and White. Opposed (5) Trustees Bingham, Deathe, Johnstone, Mulholland and Pattison; Student Trustees Robertson and Tobias-Murray.

The following motions were moved and subsequently withdrawn by the respective movers: Trustee Johnstone, seconded by Trustee Pattison, moved: That the six options relating to the Mission statement be referred back to the Governance Committee. Trustee Johnstone, seconded by Trustee Pattison, moved: That the item on Mission Statement be referred to Governance Committee for consideration of two items: (1) Do we need a mission statement? and (2) What elements should be included in the Mission statement (how and why) and that this be referred to Student Senate for input. Amendment: Trustee Johnstone, seconded by Trustee Deathe, moved: That the item on Mission Statement be referred to the Governance Committee relative to: 1) determining if the Board wants a mission statement; 2) the elements of Mission statement - what, why and how; 3) if options 5 and 6 meet the elements of a Mission statement; 4) determining a Mission statement; and 5) referring to Student Trustees for consultation to their student network and back to Governance Committee with a subsequent report presented to the Board. RESOLUTION #16-26: Trustee White, seconded by Trustee Pattison, moved: That the following two Mission statement options be referred to the Governance Committee for further discussion and to provide a recommendation back to the Board of Trustees on one of these options or an alternate as a Mission Statement.

i. HWDSB provides students with diverse learning opportunities and supportive relationships empowering them to be life-long learners.

ii. We empower students to learn and grow to their full potential.


The Chair advised that the remainder of the report will be considered at the next Board meeting. Trustee White resumed the Chair. 9. Program Committee – February 18, 2016 RESOLUTION #16-27: Trustee Johnstone, seconded by Trustee Pattison, moved: That the report of the Program Committee – February 18, 2016 be received.


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Trustees received confirmation that the ongoing renovations due to damage at Glendale School’s auditorium is on track and will be completed prior to September 2016.


Trustee Hicks and Student Trustee Robertson were not in the room during vote. Student Trustee Tobias-Murray voted in favour.

Reports from Staff Trustee Hicks and Student Trustee Robertson were back in the room. 10. 2016-2017 School Year Calendars (Post-Consultation) RESOLUTION #16-28: Trustee Beattie, seconded by Trustee Van Geffen, moved: That the 2016-2017 School Year Calendars be approved for submission to the Ministry of Education.


12. Oral Reports A. Student Trustees’ Report – Local Activities and Ontario Student Trustees’ Association (OSTA) Student Trustee Robertson reported the following: February 24th Student Senate meeting where Director Figueiredo was in attendance. Student Senators welcomed

the opportunity to speak with the Director and gain interesting insights from the interaction. Students expressed their gratitude for the Board’s continuing high regard for student voice and participation on key issues.

Student Engagement Consultation, facilitated by Trustee Johnstone and Superintendent Nunn – consideration of this item was deferred to the next Student Senate meeting due to inclement weather.

Student Trustees are participating at the Together we Create Change conference, organizing it with staff and are currently looking for a team of students to help out.

Student Trustee Information Session – this was a success, thanks to Trustees and staff for their continuing support and provision of opportunities to students with this annual event.

Student Trustee Tobias-Murray noted the following: Student Trustees attended the Board Council conference in Ottawa which provided excellent Professional

Development opportunities. A number of prominent guest speakers were in attendance. There will be an opportunity for Student Trustee mentors and Directors to attend an OSTA session at future Annual General Meetings, to provide them a chance to see what OSTA does and its varied initiatives.

OSTA will be celebrating its anniversary and will grant Student Voice Awards in various fields. A province-wide Student Survey is forthcoming in a few weeks

B. Director’s Report Director Figueiredo highlighted the following in his report: Syrian Newcomer Update Staff have been working at the system and school level to support the arrival of the Syrian newcomer students. At present 167 students have registered for school (30 of these students are secondary and the remainder

are elementary, mainly primary. An additional 66 students are being assessed this week. Families are moving into permanent housing across the city resulting in 27 schools welcoming these

newcomers. A number of HWDSB working groups are meeting to provide proactive and responsive support to schools.

This includes: Program Workgroup, Student Service Supports Workgroup, Community/Volunteer Support Workgroup and Entry/Assessment Workgroup.

Support of community partners in coming together to support HWDSB’s work includes Wesley Urban Ministries, SWIS (YMCA and Thrive). HWDSB Foundation has also garnered new support dedicated to our Syrian newcomer population.


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January 29th OPSBA’s Public Education Symposium - Gabe Sekaly (Ministry of Education) reviewed the budget workbook with the Executive Team.

February 5th Peace Tree Celebration: HWDSB’s Positive Climate Team led the Director’s Coffee Break with the Chinese New Year celebration.

February 10th Bulldogs Literacy Day – 6,000 students were in attendance at this very exciting and successful event. Bulldogs representatives indicated that both the students and the players have gained role models both ways, particularly in terms of character development.

The Director attended the February 24th Student Senate meeting and had the opportunity to interact and converse with Student Senators on may key issues.

United Way – HWDSB staff had various campaign activities/projects both at the schools and Education Centre during February (Pie in the Face with Executive Council members, coffee carts every Friday, Soupfest and Parking Space raffle). The campaign will wrap up on March 1st.

Professional Development - Staff: Construction and Green Industries – teachers looked at discipline compliance manuals as mandated by the

Ministry of Labour. Feedback with the OSSLT lens (participated by teachers who lead literacy and assessment/evaluation focused

on OSSLT; Student Success Mentoring EAs looked at best practices and positive school climate; Let’s Talk Data – Part 2 – learning on how data (qualitative and quantitative) will help move forward the work teachers do in schools

Department Heads and Applied Math teachers from 5 secondary schools worked with Grade 7 teachers from their feeder schools in the Cross Panel portion of the Match Strategy.

Commitment to “each student reading by the end of Grade 1” – collaboration, as interdisciplinary support teams, by speech and language pathologists, psycho-educational consultants, early years educators, instructional coaches and program consultants.

The following clarifications were provided in response to a question regarding support for Syrian newcomers into HWDSB schools: Many of these students are getting settlement support and assistance through mentors and other caring adults

who speak these students’ language. The SWIS (YMCA) support program is not a new concept; the only difference with assisting the Syrian newcomers

is the current high volume of these students needing support. SWIS will be providing additional support staff and resources.

School boards are required to track expenses for this Syrian refugee initiative, particularly in terms of additional staffing.

C. Chair’s Report Chair White’s report included the following: The Westdale Schools’ Community Event (February 11th Trivia Night) in support of Syrian refugees had a good

turnout; thanks to trustees, led by Trustee Bingham, and Board staff for their tremendous support for the Syrian student refugees.

Directors, Chairs and Vice Chairs had a provincial Round Table meeting in Toronto with very good presentation in terms of roles and expectations.

Ongoing Accommodation Reviews - all processes have been smoothly and on track. Community information is expected in a couple of months. Thanks to Superintendents Gillies and Reinholdt for their work and support in facilitating these reviews.

OPSBA’s Public Education Symposium – a number of HWDSB trustees and Student Trustee Tobias-Murray were in attendance.

OPSBA’s Regional meeting, Labour Symposium and Annual General Meeting (AGM) are forthcoming. More details will be provided as soon as available.

The meeting adjourned at 9:38 p.m. rr

COMMITTEE REPORT

Presented to: Board Date of Meeting: March 21, 2016

From: Finance and Facilities Committee Date of Meeting: February 25, 2016

The committee held a meeting from 9:07 a.m. to 12:10 p.m. on February 25, 2016 at 20 Education Court, Hamilton, Ontario in Room 340D.

Members present were: Trustees Jeff Beattie, Dawn Danko (via telephone), Greg Van Geffen and Todd White. Trustees Penny Deathe, Alex Johnstone and Ray Mulholland were also in attendance

************************************** DELEGATION: Accommodation at Guy B. Brown School The delegation withdrew their request to speak, however Ward Trustee Penny Deathe read a letter from Kelly Hrycusko, Guy Brown School Council Chair, which outlined the concerns of the community: Overcrowding at Guy B. Brown Lack of progress in finding long-term solutions Commencement of a French Immersion boundary review for Flamborough

ACTION ITEMS: A. Secondary School Revitalization Strategy Framework A third party consultant was retained in 2014 to conduct feasibility studies at some of our secondary schools. Staff reported that the feasibility reports will focus on the costs associated with renovating science labs, technology in classrooms, specialized support programs as well as spaces such as learning commons, gymnasiums, washrooms and work rooms. Costs associated with asbestos removal and abatement are also included in the report. The scope of the reports typically involve upgrades to school electrical systems, HVAC systems and windows.

Committee members asked staff to provide a matrix that would identify the scope of work considered through the third party consultants for each of the 10 schools reviewed and present it on March 3, 2016. The final report is expected to be presented to Finance and Facilities in April 2016.

Staff provided the funding sources available to be used for the Secondary School Revitalization Strategy. Staff recommended that $11 million annually be set aside for the strategy for the next 5 years. The monitoring report is attached for information.

On the motion of Todd White the Finance and Facilities Committee RECOMMENDS: that staff allocate $11M to the secondary school revitalization strategy annually.

CARRIED

MONITORING ITEMS: B. Guy Brown Accommodation Update Staff provided information on the accommodation challenges at Guy Brown as a result of French Immersion programming and shared short-term and long-term solutions. For the short term two additional portables will be added for September 2016 and the long term solution will be addressed through the Elementary Program Strategy which will include a French Immersion strategy.

C. 2016-17 Budget Update Deferred to the next meeting.

Respectfully submitted, Greg Van Geffen, Chair of the Committee

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EXECUTIVE REPORT TO

FINANCE AND FACILITIES COMMITTEE

TO: Finance and Facilities Committee

FROM: Manny Figueiredo, Director of Education

DATE: February 25, 2016

PREPARED BY: Stacey Zucker, Executive Superintendent of Board Operations and Treasurer David Anderson, Senior Facilities Officer

RE: Secondary School Revitalization Strategy Framework

Action □ Monitoring X

Background:

HWDSB’s Secondary School Revitalization Strategy began in January 2011 with the initiation of the

secondary accommodation reviews. The Accommodation Review Committees completed their work in

May 2012. The Board approved recommendations included the following:

• The closure of Delta, Sir John A. Macdonald and Parkview secondary schools and the

construction of a new centrally located 1,250 pupil place school.

• The closure of Barton, Hill Park and Mountain secondary schools and the construction of a new

1,000 pupil place secondary school to be located on the southeast mountain (new Nora Frances

Henderson Secondary School - 1,250 pupil place).

• The closure of Parkside Secondary School and the relocation of those students into Highland

Secondary School. This recommendation included a capital investment of no less than $15M into

Highland Secondary School (Dundas Valley Secondary School).

An additional recommendation in each of the Accommodation Review Committee reports (and approved

by Board) included the following:

• That the Facilities Management Department will consult with the principal and specialists to

ensure that the remaining facilities meet the program strategy and address the renewal needs as

outlined by this ARC Committee.

Based on these recommendations, the Secondary School Revitalization Strategy was approved in June

2014. As Board staff began to implement the strategy, it became apparent that it would be difficult to

meet the timelines provided in the strategy due to budget availability and unforeseen issues. Therefore, in

December 2015, the Board of Trustees put a pause on the strategy in order to ensure that 10 feasibility

studies could be completed and that a revised strategy based on the studies and the budget available

would be brought back to trustees to approve.

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In advance of the Secondary School Revitalization Strategy returning to Finance and Facilities Committee,

Trustees requested that staff provide a framework for the strategy that included:

The type of work contemplated by the feasibility studies based on the Secondary Program

Strategy; and

The annual funding available for the Secondary School Revitalization Strategy

Staff Observations:

Type of Work Contemplated by the Feasibility Studies

The Secondary School Revitalization Strategy will be based on the Guiding Principles that were approved

by the Board in April 2014:

1. Schools identified as being in `Poor` condition as defined in the Long-Term Facilities Master Plan

will be given priority both in terms of schedule and budget;

2. Revitalization will focus on the learning environments of students and will complement the

Board’s program strategy;

3. The scope of work proposed for each school will adhere to the Board design standards;

4. The revitalization plan will be reviewed and updated on an annual basis, as part of the Board’s

Long-Term Facilities Master Plan update, to reflect any changes in scope, schedule or available

funds.

Based on these guiding principles, the feasibility studies focused on the renovation of science labs,

technology classrooms, specialized support programs and ancillary spaces (which will differ from school to

school and can include learning commons, gymnasiums, washrooms, work rooms, etc.) at each of the

remaining secondary schools. The scope of these types of projects would typically involve upgrades to

school electrical systems, HVAC systems, windows, etc.

Staff issued RFPs in fall / winter 2014 to retain the services of third party Consultants to complete the

feasibility studies. The Consultants were asked to complete a feasibility study and concept designs for

the renovations and upgrades of the specific program requirements for each secondary school location.

Consultants were advised that the revitalization program varied slightly for each school facility but

generally included renovations to the Science Labs, Technological Shops, Operational Areas,

Administration Offices, Staff Lounge and Work Area, Library and Cafeteria. The main intent of the

upgrades and renovations are to:

Modernize, improve location, size and layout;

Add ancillary areas such as storage, prep rooms and work areas;

Replace and/or add built-in furniture, equipment and other fixtures required for the program;

Improve ventilation and air quality; and

Upgrade data and other communication technology.

In addition, the current combined high and urgent deferred maintenance is approximately $50 million for

the ten (10) schools identified in the Revitalization Strategy. A significant amount of this work will be

completed through the feasibility study work. However, it is possible that there may be additional high

and urgent need work that needs to be completed.

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Annual Funding For Secondary School Revitalization Strategy

Sources

There are 3 main funding sources for the Secondary School Revitalization Strategy:

School Renewal Grant (SRG)

SRG is an annual amount that is provided through the Ministry funded Grant for Student Needs (GSN).

This grant is available to address the costs associated with repairs and renovations to schools. HWDSB

receives approximately $8 million per year.

School Condition Improvement (SCI)

SCI is intended to address the renewal backlog from the data collected to date through the Ministry’s

five-year Condition Assessment Program. SCI funding received was approximately $12 million in 2015-16

and 2016-17 school years. The future amounts are yet to be determined by the Ministry and could

impact planning negatively.

80 percent of SCI funding must be directed to key building components (foundations, roof, windows and

HVAC / plumbing systems). The remaining 20 percent may be directed to the costs to improve any

locally identified renewal needs that are listed in TCPS.

Proceeds of Disposition

Proceeds of Disposition result from the sale surplus properties. Ontario Regulation 193/10 states that

Proceeds of Disposition (POD) must be used for the repair or replacement of components within a

school. Therefore, the POD could be used for the Secondary School Revitalization Strategy. Board staff

is estimating approximately $65 million in proceeds of disposition (PODs) available for school renewal

purposes over the next 5 years.

Annual Allocation

Annually through the Grant for Student Needs (GSN), the Board will receive approximately $20 million.

This amount is intended for all of the school renewal needs of the entire Board. Therefore, it cannot all

be allocated to the Secondary School Revitalization Strategy. The GSN allocates SRG on a per panel basis

and the percentage allocated to secondary is approximately 40%. Therefore, if we apply this allocation to

the entire GSN amount, secondary schools would be allocated approximately $8 million. Board staff is

recommending that not all of the $8 million be allocated to the Secondary School Revitalization Strategy.

Emergencies and high and urgent needs occur throughout the year and there needs to be some funding

available to address these needs. Board staff is considering setting aside $7 million of GSN funding

annually to the Secondary Revitalization Strategy.

In addition, Board staff feels that it is reasonable to set aside a portion of the proceeds of disposition for

the Secondary School Revitalization Strategy. POD are not received equally on an annual basis and POD

are a one-time source of funds. POD are not guaranteed and depend on the sale of the properties.

Therefore, Board staff feels that it is reasonable to allocate $20 million of POD over the next 5 years to

the Strategy.

In total, Board staff feels that it has approximately $11 million annually to allocate to the Secondary

School Revitalization Strategy.

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Conclusion:

The feasibility studies will provide the framework for the Secondary School Revitalization Strategy. The

components will be broken down into phased packages of work, depending on the findings of the

feasibility studies, school needs and availability of funds.

Currently, Board staff feels that it can allocate $11 million annually to the Secondary School Revitalization

Strategy.

The Strategy will take the phased packages of work and based on the Guiding Principles and the Funding,

determine an implementation plan.

There are a number of factors that can impact the planning and execution of the approved strategy. Risks

of implementation of note are:

Availability of Proceeds of Disposition

Availability and value of SCI funding

Unforeseen Site Conditions

Emergencies and high and urgent needs

Staff will continue to plan a feasible approach to the Secondary School Revitalization Strategy and update

Trustees in April 2016, once all studies have been received.

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COMMITTEE REPORT Presented to: Board Date of Meeting: March 21, 2016 From: Finance and Facilities Committee Date of Meeting: March 3, 2016 The committee held a meeting from 10:10 a.m. to 12:10 p.m. on March 3, 2016 at 20 Education Court, Hamilton, Ontario in Room 308.

Members present were: Trustees Jeff Beattie, Dawn Danko, Greg Van Geffen and Todd White.

************************************** ACTION ITEMS: A. Secondary School Revitalization Strategy Framework At the February 25, 2016 committee members asked staff to provide a matrix that would identify the scope of work considered through the third party consultants for each of the 10 schools reviewed. Staff presented the report and matrix which also identified which components have been completed to date.

Staff also shared a summary of work that has been completed to date at secondary schools across the Board over the last 5 years. The work includes: Secondary School Revitalization Strategy work High and urgent renewal work Additions as funded by the Ministry of Education

The monitoring report is attached for information.

On the motion of Todd White the Finance and Facilities Committee RECOMMENDS: that staff identify Science Labs, Playing Fields, Learning Commons, Technology Labs and Gym Floors as potential priorities. Additionally, staff are asked to bring the committee further analysis on Technology Labs and Gym Floors.

CARRIED

MONITORING ITEMS: B. 2016-17 Budget Update

Staff distributed information on the Professions and Para-Professionals area of the budget and reviewed next steps in the budget development process.

Respectfully submitted, Greg Van Geffen, Chair of the Committee

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EXECUTIVE REPORT TO FINANCE AND FACILITIES

COMMITTEE

TO: Finance and Facilities Committee

FROM: Manny Figueiredo, Director of Education DATE: March 3, 2016 PREPARED BY: Stacey Zucker, Executive Superintendent of Board Operations and Treasurer David Anderson, Senior Facilities Officer RE: Secondary School Revitalization Framework

Action □ Monitoring X

Background: At the February 25, 2016 Finance and Facilities Committee meeting, a report was presented to Trustees that provided:

• The type of work contemplated by the feasibility studies based on the Secondary Program Strategy; and

• The annual funding available for the Secondary School Revitalization Strategy

As a result of this report, the Committee approved a motion to allocate $11 million annually to the Secondary School Revitalization Strategy. In addition, Trustees asked that staff provide a matrix of the type of work contemplated by the feasibility study to assist in the decision making process related to the forthcoming feasibility study report in April 2016.

Staff Observations: Type of Work Contemplated by the Feasibility Studies The Secondary School Revitalization Strategy will be based on the Guiding Principles that were approved by the Board in April 2014: 1. Schools identified as being in `Poor` condition as defined in the Long-Term Facilities Master Plan

will be given priority both in terms of schedule and budget; 2. Revitalization will focus on the learning environments of students and will complement the

Board’s program strategy; 3. The scope of work proposed for each school will adhere to the Board design standards; 4. The revitalization plan will be reviewed and updated on an annual basis, as part of the Board’s

Long-Term Facilities Master Plan update, to reflect any changes in scope, schedule or available funds.

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Based on these guiding principles, the feasibility studies focused on the renovation of science labs, technology classrooms, specialized support programs and ancillary spaces (which will differ from school to school and can include learning commons, gymnasiums, washrooms, work rooms, etc.) at each of the remaining secondary schools. The scope of these types of projects would typically involve upgrades to school electrical systems, HVAC systems, windows, etc. Staff issued RFPs in fall / winter 2014 to retain the services of third party Consultants to complete the feasibility studies. The Consultants were asked to complete a feasibility study and concept designs for the renovations and upgrades of the specific program requirements for each secondary school location. Consultants were advised that the revitalization program varied slightly for each school facility but generally included renovations to the Science Labs, Technological Shops, Operational Areas, Administration Offices, Staff Lounge and Work Area, Library and Cafeteria. The main intent of the upgrades and renovations are to:

• Modernize, improve location, size and layout; • Add ancillary areas such as storage, prep rooms and work areas; • Replace and/or add built-in furniture, equipment and other fixtures required for the program; • Improve ventilation and air quality; and • Upgrade data and other communication technology.

Matrix As requested, Board staff have put together the matrix in Appendix A. It identifies the scope of work considered through the third party consultant feasibility studies for each school of the ten (10) schools reviewed. In addition, the matrix includes the Sports Fields include the Secondary School Field Revitalization Strategy in the overall Secondary School Revitalization Strategy. The matrix identifies the components have been completed to date in each school. The matrix also includes the new North and Nora Frances Henderson Secondary Schools as well as Waterdown District High School, for which no feasibility studies were commissioned. Next Steps The committee has approved a budget of $11 million annually for the Secondary School Revitalization Strategy. The feasibility studies for the ten secondary schools are in the process of being finalized. Once all the feasibility studies are received, Board staff will bring a revised Strategy back to the committee for approval. For information purposes, Board staff has reviewed all capital expenditures at secondary schools within the last five years and the information is included in Appendix B. The information provided in the matrix as well as the guiding principles will help to information the recommendation of Board staff. Board staff is concerned that the value of the work contemplated in the feasibility studies will be in excess of the amount that the Trustees approved for the Secondary School Revitalization strategy for the next 5-6 years. In the event that the cost associated with the entire matrix is more than the amount approved, Trustees will need to give direction as to the components included in the matrix that they would like to see completed first.

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Scope of Work

School Science Labs Technology

Labs Learning

Commons Cafeteria Admin Offices

Specialized Support Program Spaces

Staff Lounge

and Work Areas

Sports Field

Feas

ibili

ty S

tudi

es

Sherwood

Ancaster X X X

Slatfleet District

Dundas Valley X X P X X

Orchard Park

Westdale

Westmount

Sir Winston Churchill

Glendale

Sir Allan MacNab X X X

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Science

Labs Technology

Labs Learning

Commons Cafeteria Admin Offices

Specialized Support Program Spaces

Staff Lounge

and Work Areas

Sports Field

Oth

er

Waterdown District X X X X X X

New North X X X X X X X

New Nora Frances Henderson X X X X X X X X

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Hamilton-Wentworth District School Board Appendix B

Finance and Facilities Committee March 3, 2016 Work Completed at Secondary Schools to Date A significant amount capital/renewal work has been completed at Secondary Schools across the Board

over the last 5 years. The work includes: • Secondary School Revitalization Strategy work • High and urgent renewal work • Additions as funded by the Ministry of Education

School Value of Work (Past 5 Years)

Sherwood Secondary $2.8 million

Ancaster High $5 million

Saltfleet District High* $5.7 million*

Dundas Valley Secondary $17.2 million

Orchard Park Secondary $2.3 million

Westdale Secondary $330,000

Westmount Secondary $5.9 million

Sir Winston Churchill Secondary $400,000

Glendale Secondary $1.1 million

Sir Allan MacNab Secondary $3.9 million

Waterdown District High* $22.2 million*

* Additions Funded by the Ministry of Education through Capital Priorities funding - $5.4 million for Saltfleet Secondary addition and $22.2 million for Waterdown District addition.

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COMMITTEE REPORT

Presented to: Board Date of Meeting: March 21, 2016 From: Governance Committee Date of Meeting: March 1, 2016 The committee held a meeting from 1:18 p.m. to 3:45 p.m. on March 1, 2016 at 20 Education Court, Hamilton, ON, in Meeting Room 308, with Trustee Todd White presiding.

Members present were: Trustees Jeff Beattie, Penny Deathe, Wes Hicks, Greg Van Geffen and Todd White. Regrets were received from Trustee Alex Johnstone. Trustee Larry Pattison was also present for the meeting.

**************************************

ACTION ITEMS: 1. HWDSB Strategic Direction Mission Statement The Committee discussed the referral motion that came from Board on February 29, 2016. The referral motion read as follows:

To refer the following two mission statement options to the Governance committee for further discussion and to provide a recommendation back to the Board of Trustees on one of these options or an alternate as a mission statement.

• HWDSB provides students with diverse learning opportunities and supportive relationships empowering them to be life-long learners.

• We empower students to learn and grow to their full potential.

After much discussion the Committee expanded on the second proposed option for the final mission statement.

Mission Statement On the motion of Trustee Van Geffen, the Governance Committee RECOMMENDS that the Mission Statement “We empower students to learn and grow to their full potential in a diverse world” be approved. Amendment: On the motion of Trustee Deathe, the Governance Committee RECOMMENDS that the Mission statement “We empower students to be life-long learners and grow to their full potential in a diverse world” be approved. The amendment was LOST on the following division of votes:

In favour (1) Trustee Deathe. Opposed (4) Trustees Beattie, Hicks, Van Geffen and White.

The original motion CARRIED on the following division of votes:

In favour (4) Trustees Beattie, Hicks, Van Geffen and White Opposed (1) Trustee Deathe

Commitment Statement as previously recommended at the February 16, 2016 Governance meeting There was agreement by committee members to change the word “achievement” to “learning”. On the motion of Trustee Beattie, the Governance Committee RECOMMENDS that the Commitment statement “We are committed to learning, equity, engagement and innovation” be approved.


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On the motion of Trustee Deathe, the Governance Committee RECOMMENDS that the Strategic Direction priorities, previously recommended for approval by the Governance Committee (on February 16, 2016), be opened for reconsideration.

CARRIED UNANIMOUSLY

After further committee discussion, no changes were made to the Strategic Direction Priorities.

Priorities – as previously recommended at the February 16, 2016 Governance meeting The committee reviewed each of the five proposed Priorities, suggesting some revisions in terms of the wording. It was also noted that the priorities are listed in an unranked order and there is no intention to rank these statements in any order of importance. On the motion of Trustee Johnstone, the Governance Committee RECOMMENDS that the following five Priorities be approved: Student Learning and Achievement - We will improve student learning and achievement through effective instructional strategies. Positive Culture and Well-Being - We will build student and staff well-being through positive climate strategies. Effective Communication - We will improve our communication through comprehensive strategies. School Renewal – We will optimize opportunities to invest in improved school facilities. Partnerships – We will strengthen our collaboration with new and existing community partners to enhance opportunities for students.

CARRIED UNANIMOUSLY. On the motion of Trustee Beattie, the Governance Committee RECOMMENDS that the Strategic Directions Plan be fully implemented in September 2016 and remain in effect for a minimum of four years.


MONITORING ITEMS: 2. Community Advisory Committees – Governance Statement Review The Committee discussed the Community Advisory Committees. Staff were directed to follow up with all three committees (FNMI, FIAC and Rural Schools) regarding the following:

• committee to review the current mandate and suggest any changes to it if necessary. Are there enough items related to the mandate to generate agenda topics for at minimum 2 meetings per year?

• inquire if quorum is a concern for meetings. If so, how can this be overcome?

• moving forward, how would the committee like to be structured – as an advisory group to the Board of Trustees, or as a staff resource committee. Is the committee happy with the current structure, are there any changes that would make it better?

Staff will report back to the Governance committee at a later date.

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3. Ward Boundaries and City of Hamilton Boundaries – Municipal Election 2018 Trustee White had a Meeting with the consultant (hired by the City) for potential city ward boundary changes. As part of the consultation, the consultant was seeking input from the Board as to the impact potential ward boundary changes could have on how we currently structure our wards for Trustee representation. Trustees follow the municipal boundaries, the impact could be on how Trustees determine which wards are paired up for coverage. Some members of the committee requested to have the consultant come to present to a future information session.

Trustee White indicated that he can bring some high level thoughts back to the Governance Committee in April. Trustee White has been requested to speak to the Mayor regarding Trustee concerns and inquire if Trustees can be invited to the committee overseeing the ward boundary changes much like how Councillors participate in our accommodation review meetings.

Respectfully submitted, Todd White, Chair of the Committee

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COMMITTEE REPORT

Presented to: Board Date of Meeting: March 21, 2016 From: Audit Committee Date of Meeting: March 3, 2015 The committee held a meeting from 3:16 p.m. to 5:55 p.m. on March 3, 2016 at 20 Education Court, Hamilton, ON, in Meeting Room 340D with Trustee Todd White presiding.

Members present were: Trustees Jeff Beattie, Todd White and Greg Van Geffen. External members present were: Jean Byrnes and Carol Calvazara.

************************************** ADDITIONAL ITEMS FOR DISCUSSION: A. Update from Business Services/School Board Sector Issues Stacey Zucker provided updates on the recent organization of the senior executive team at HWDSB collective bargaining province wide Deloitte report on open and closed meetings of Audit Committees.

Respectfully submitted, Todd White, Chair of the Committee

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COMMITTEE REPORT (Public)

Presented to: Board Meeting Date: March 21, 2016 From: Human Resource Committee Meeting Date: March 10, 2016 The committee held a meeting on March 10, 2016 - from 1:00 -3:00 p.m. at 20 Education Court, Hamilton, Ontario, with Penny Deathe presiding.

Members present were: Trustees Penny Deathe (Chair), Wes Hicks, Alex Johnstone and Greg Van Geffen.

************************************** INFORMATION: A. Academic Leadership Development The Committee was provided with an Academic Leadership update. Kristin Roy, Staff Development Officer presented current programs available for Administrators, Managers and Supervisors. She gave an overview of the two programs available: Cognitive Coaching Foundational Program and Adaptive Schools Foundations. Superintendent of Human Resources, Michael Prendergast presented the committee with an overview of the Organizational Leadership Meetings. This meeting occurs monthly and focuses on instructional leadership for all elementary and secondary principals and vice principals. Michael shared the recent agenda and provided an overview of expectations and outcomes. These meetings support our work on key Board achievement goals and support the Transforming Learning Everywhere strategy from Kindergarten to Grade 12. The format and function of Principal Learning Teams was also shared in families of schools. These focus on small groups of administrators supported by their Superintendent to collaborate on leaderships challenges. The focus is on professional learning for each individual to support their work within their school.

Respectfully Submitted, Penny Deathe, Chair of the Committee

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COMMITTEE REPORT

Presented to: Board Date of Meetings: March 21, 2016 From: Program Committee Date of Meeting: March 10, 2016

The committee held a meeting from 5:33 p.m. to 8:01 p.m. on March 10, 2016 at 20 Education Court, Hamilton, ON, in Meeting Room 308 with Alex Johnstone presiding.

Members present were: Trustees Christine Bingham, Alex Johnstone and Larry Pattison. Regrets were received from Trustees Kathy Archer and Penny Deathe.

************************************** ACTION ITEMS: A. Update on Transitions - Syrian Newcomers Staff indicated that they will be bringing regular updates through the Directors Update to Trustees. Bill Torrens shared the latest information with the committee noting the following:

• We currently have 279 new students. The Assessment Centre has assessed 321 students and will be assessing 40 more students. ESL programming will be provided for those students who have not had a lapse in education and ELD programs will be provided for those students who have had limited access to education.

• ESL commences for students in grade one and ELD generally commences for students in grade four. • Staff shared the roles of some of our community partners including Wesley Urban Ministries, the YMCA (SWIS)

and Thrive (OASIS) in supporting families. • The Ministry of Education has requested updates and the tracking of costs. • An overview of additional staff that have been hired for both the Assessment Centre as well as the schools was

provided. • In an effort to support our staff, HWDSB has applied for Ministry funding to build learning teams. • Wesley Urban Ministries has been essential in promoting early enrolment of the students.

On the motion of Trustee Bingham, the Program Committee RECOMMENDS that the Board submit a letter to the Ministry requesting additional financial commitment for our Syrian Newcomer students in future years.

CARRIED UNANIMOUSLY MONITORING ITEMS: B. First Nations, Métis and Inuit Student Achievement & Well-Being Report Staff presented the report noting the importance of knowing our students and using the data to support student achievement. There was a discussion of ways in which students self-identify and the need to support families in understanding the purpose of self-identification. In Appendix “A” staff shared a cohort approach to sharing data which aligns with the approach of determining our graduation rate. The data does not represent all Aboriginal students so the cohort approach allows for the students to be compared to themselves year over year. The data should not be used as representative of the entire Aboriginal population or be compared to all HWDSB students as the numbers are so small. Staff shared an overview of the SHAE (Strengthening Hamilton Aboriginal Education) Program revitalization, staff capacity building and the work being undertaken with some of our community partners including Niwasa, Métis Women’s Circle, the Hamilton Regional Indian (Indigenous) Centre, Mohawk College and the Professional Aboriginal Advocacy Networking Group (PAANG).

Respectfully submitted, Alex Johnstone, Chair of the Committee

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Committee Report Presented to: Board Meeting date: March 21, 2016 From: Special Education Advisory Committee (SEAC) Meeting date: February 24, 2016 The committee held a meeting on Wednesday, February 24, 2016 from 7:02 p.m. to 9:14 p.m., at the Education Centre (Room 308) at 20 Education Court in Hamilton, ON with Judy Colantino presiding. Members present were: Trustee Alex Johnstone; Lita Barrie, Judy Colantino, Mark Courtepatte, Fran Doodeman, Jenny McEwen-Hill, Susi Owen, John Sanges, Lorraine Sayles, Tracy Sherriff, Lynn Vanderbrug; Susan Lucek, Jennifer Robertson-Heath. Regrets were received from Trustee Larry Pattison, Bernadine Nabuurs and Brent Monkley.

************************************** INFORMATION ITEMS: A. New Business Election of SEAC Chair and Vice-Chair Judy Colantino and Lita Barrie were re-elected SEAC Chair and Vice-Chair, respectively. Timed Presentations: Youth Wellness Centre Lisa Jeffs, Program Manager, made a presentation on St. Joseph’s Healthcare Hamilton’s Youth Wellness Centre, an accessible, friendly space for young people age 17-25 to receive the best possible care for mental health and addiction issues. The centre opened in March 2015 at 38 James St. South, Hamilton, ON on the 2nd floor (contact information: [email protected]; 905-522-1155, x31725). Youth participation, research and evaluation are integrated into the program. The presentation highlighted the following key areas: Service streams (Early Intervention, Transition Support, Mobile Team) Staffing Clinical services Preliminary data (the first six months) in terms of referrals and number of youth seen The next steps

Continue support for trans youth peer support group Partnerships with several community agencies (Good Shepherd, Alternatives for Youth, Child and

Adolescent Services Address several system challenges identified

Update on Student Transitions Superintendent of Transition Pam Reinholdt presented the report Student Achievement Data of Transitioned Hill Park and Parkview Students (2013-2014 School Year). The report shows a summary of the first and second semester achievement data of students who transitioned from Hill Park (Grades 10, 11, 12) and Parkview (Grades 10, 11, 12) Secondary Schools in June 2014. The statistical analyses presented were prepared by HWDSB’s Evidence-Based Education Services Team (E-BEST). The report also showed a section on Supporting Early Leavers. Key highlights of the discussion were noted as follows: The Wilson Reading, Jump Math and Empower programs supported transition for these students. It was noted that this report focused solely on the academic achievement of these transitioned students based on

a specific request for data by the Board. Some other factors considered were attendance record and socio-emotional well being of these students.

SEAC would like to see: An overview on the why and how of the transition program/initiative: What programs are in place? Who

made the decisions and how these decisions were made? Resources and support in place specific to those transitioned students who are not doing well or unable

to get credits Programs in place and decisions made around these and engagement of the transitioned students Data on who are the students actually accessing these programs and resources A comparison of transitioned students and those students who did not transition

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A closer analysis of the Early Leavers data, including the impact of the different programs and resources made available to these students

Specific number of students working toward either an OSSD (Ontario Secondary School Diploma) or an OSSC (Ontario Secondary School Certificate), including timelines and a clear depiction of what they are working toward

How the data presented in the report compare to those students in composite high schools for Semester 2 in terms of getting 4 or more credits?

SEAC members were advised that all data in terms of student needs, e.g., mental health issues, student culture and profile, may be looked at through HWDSB’s Alternative Education programs and partnerships with various stakeholder groups. Staff agreed to take back SEAC’s feedback and questions for further review and bring back a report at a future SEAC meeting. Joint HWDSB/HWCDSB SEAC Tour of the New Ron Joyce Children’s Health Centre Members agreed with the suggestion of confirming the proposed tour date of April 21st with the contact persons at HWCDSB and the Ron Joyce Children’s Health Centre. B. Members’ Update Trustees Trustee Johnstone’s update included the following: There was considerable participation from all stakeholders in the consultation process for HWDSB’s Strategic

Directions which is now in its final stage. The development and implementation of these Strategic Directions are facilitated by Consultant Wayne Joudrie.

HWDSB’s Program Committee (Trustee Johnstone is current Chair) is looking at the Elementary Program Strategy which sets out principles similar to the Secondary School Program Strategy, including review of French Immersion and tiered programs.

HWDSB is continuing the building of new schools and renovating/renewing existing spaces from recent years’ accommodation reviews.

Consultation process for: (a) 2016-2017 School Year Calendars and subsequent Board approval and submission to the Ministry of Education; (b) Parent Engagement Policy

Upcoming election for 2016-2017 Student Trustees which is being facilitated by the current Student Trustees, Student Senate and appropriate Board staff.

The Board has started its 2016-2017 Budget process and one key item for consideration is the number of Syrian refugees who came into our school system and the transition plan around this. Staff have been asked to track this in terms of expenses.

The Ontario Public School Boards’ Association (OPSBA) has obtained a report from EQAO regarding EQAO’s plan to move its assessment data to online/computer-based format based on accessibility point of view.

Special Education Services Principal John Whitwell provided the following updates: Special Olympics Dates: Elementary Schools - May 17th, rain date: May 19th, venue: Saltfleet Secondary School;

Secondary Schools – June 7th, rain date: June 9th, venue: Mohawk College The IPRC process will commence soon and focus will be on looking at what is best for the child. Educational Assistant Professional Day dates: last January 29th and February 26th (entire system) There was very good turnout at the February 3rd “Parents as Partners” event and this will be a joint undertaking

with Student Success next year.

C. Monitoring Update Superintendent Shelley Woon noted that the Best Start Network, in partnership with Culture for Kids in the Arts, facilitated the creation of a new made-in Hamilton Charter of Rights for Children and Youth. Superintendent Woon advised further that beginning in the fall of 2015, Hamilton’s Charter of Right for Children and Youth exhibition began a tour of the city, including stops at municipal centres and libraries. The art exhibition has been at the lobby of HWDSB’s Education Centre from February 1-29, 2016.

Respectfully submitted, Judy Colantino, SEAC Chair

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Committee Report

Presented to: Board Meeting date: Mar. 21, 2016

From: Parent Involvement Committee Meeting date: Mar. 8, 2016 The committee held a meeting on March 8, from 6:30 – 8:00 p.m., at the Education Centre, 20 Education Court, Hamilton, Ontario, with Kevin Baglole presiding.

Members present were: Kevin Baglole, Margaret Reid, Emily Bolyea-Kyere, Shannon Collerman, AnnMarie Dyment, Amanda Fehrman, Marwan Masri, Tyler McNeil, Angela Murchie, Melanie Roberts, Shannon Gould, Sandra Binns, Shawna MacLellan, Sue VanEgdom, Kathy Borer, Rochelle Butler, Rukhsana Nadeem, Shelley Stacey, Beth Woof, Trustee Penny Deathe, and Trustee Dawn Danko.

**************************************

INFORMATION ITEMS: A. Community Involvement Hours Policy A small group of committee members met prior to the regular meeting to provide input on this policy. Feedback shared with full committee. PIC Chair will prepare a letter on behalf of PIC for the Policy Committee. B. Mental Health Strategy Update Michelle Rosenberg, Mental Health and Well-Being Liaison Manager presented the revised Mental Health Strategy for HWDSB. C. Standing Items Updates were provided for the following Standing items:

• French Immersion Advisory Council • Rural School Advisory • Home and School • Policy • Standing committee • Communication sub-committee • Profiling Volunteer Excellence

Respectfully submitted, Kevin Baglole, Chair of the Committee

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Notice of Motion – Naming of the track at Sir Allan MacNab Submitted by Trustee Hicks Board Meeting – March 21, 2016

Whereas:

The track at Sir Allan MacNab has been completed as of fall 2015;

Whereas:

Hamilton-Wentworth District School Board and Councillor Whitehead have jointly funded the reconstruction of the track at the Sir Allan MacNab site;

Whereas:

The City of Hamilton has dedicated a plaque at Olympic Park in honour of Mark Anthony Graham, who was a track athlete and graduate of Sir Allan MacNab, represented Canada at the Olympics in 1992 in Barcelona as part of the 4x400 meter relay team, and served with the Royal Canadian Regiment;

Be it resolved:

That a Naming A School In Part Committee be struck for the purpose of naming the track at Sir Allan MacNab Secondary with a 30-day consultation.

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March 21 2016 Board AgendaBOARD MEETING Monday, March 21, 2016 6:00 p.m. 20 Education Centre Dr, Hamilton, Ontario Trustee BoardroomAGENDA

2016 02 22 Board minutesMonday, February 22, 2016LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre)Trustees: Kathy Archer, Jeff Beattie, Christine Bingham, Dawn Danko, Penny Deathe, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Student Trustees Hannah Tobias-Murray, Scott Robinson. Regrets were received from Truste...

2016 02 29 Board minutesMonday, February 29, 2016LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre)Trustees: Jeff Beattie, Christine Bingham, Dawn Danko (via conference call), Penny Deathe, Wes Hicks, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Student Trustees Scott Robertson, Hannah Tobias-Murray. Regrets were ...1. Call to OrderSuperintendent Stephanian introduced the following students and staff, discussing briefly their achievements:

7A. F&F Pkg Feb252016 02 25 F and F Com open report to BoardCOMMITTEE REPORTPresented to: Board Date of Meeting: March 21, 2016

SS Revitalization Framework Feb 25 2016

7B. F&F Pkg Mar32016 03 03 F and F Com open report to BoardCOMMITTEE REPORTPresented to: Board Date of Meeting: March 21, 2016

SS Revitalization Framework Mar 3 2016

8. Governance Report March12016COMMITTEE REPORTPresented to: Board Date of Meeting: March 21, 2016

9. Audit Committee Report open March32016COMMITTEE REPORTPresented to: Board Date of Meeting: March 21, 2016

10. HRC Board Report (PUBLIC) March10201611. Program Committee Report March102016COMMITTEE REPORTPresented to: Board Date of Meetings: March 21, 2016From: Program Committee Date of Meeting: March 10, 2016

12. SEAC Report13. PIC Committee Report Mar 8201617. Notice of Motion - Track at MacNab

Documents

BOARD MEETING · 2016. 3. 17. · Adam Samek Wide Receiver . Rolland Simmons Defensive Back . Dewan Soyer Defensive Line . Daniel Sussman Defensive End . Gordon Swenor Defensive End