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Blue Print Document
1 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
[Business Process document and gap analysis report]
[Training Module]
Blue Print Document
2 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Index
Title Page
1. Flow Diagram
3
2. Masters
4
3. Process Owner 4
4. Function Process 4
5. Screen 4
Blue Print Document
3 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Flow Diagram
Training
Application
Training Plan
Manager
Admin
Training Master, Type,
Category pre-defined by admin
Select Trainees
Notify Trainees
Conduct Training
Training Attendance
Notify Trainees Feedback &
Questionnaire form
Questionnaire & feedback will be
prepared by admin
Fill the feedback & questionnaire
form and submit
Admin
/Manager
Employee
Analyze Trainee Scores
Is trainee eligible for re-
training?
No Yes
Blue Print Document
4 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Masters
Master creation rights will be with admin
Training Type - Type of training e.g. Internal, External ,Induction ,On the Job
Training Category - e.g. General, IT etc.
Training Master – Training Title & final passing percentage
Training Provider –Define who will provide the training
Process Owner
Admin
Employee (Manager & Sub Ordinate)
Function Process
Admin
Manager – Application
Employee - Feedback
Screen
Admin HRMS->Training->Masters->Training Type Master
Master to define the types of training viz. external, internal, on the job
training, induction.
If the training type is on the job training then select the checkbox “on the job
training”. (On the job training /OJT refers to training which is related to any
job which every employee of particular designation is supposed to have.)
Blue Print Document
5 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
If the training type is induction then keep the “Induction” checkbox selected.
Admin HRMS->Training->Masters->Training Category Master
Here category for each training topic can be created eg: SDLC training is a
topic which comes under the category “IT”. So IT needs to define here.
Blue Print Document
6 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Masters->Training Master
Training Topics will be defined here.
In case if any training requires evaluation then minimum passing percent can
be defined here.
Blue Print Document
7 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Masters->Training Provider
Training provider is an individual/ firm who provide/conducts various
training in an organization.
Training provider can be either external/internal
In case of internal trainer employee list will be displayed from where desired
employee can be selected and for external trainer user will have to input the
name/firm of the training provider.
Blue Print Document
8 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Training Calendar Year
Training calendar is not a compulsory step in the flow; it is for user to plan an
arbitrary/capricious calendar for a year.
If the training which has been planned for x month is actually executed then
the training code will be displayed below with the execution date. If the same
training has been executed multiple times in the same month then the
multiple records will be shown.
Blue Print Document
9 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Training Questionnaire/Feedback
All the questionnaire/feedback points pertaining to the training topics can be
created with dynamic/desired response pattern.
Same questionnaire can be applicable for multiple training topics.
Blue Print Document
10 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
If, for any training topic if feedback / questionnaire is not created then the
trainees will not be prompted to give the feedback.
When preparing questionnaire for evaluation, if any question type chosen is
checkbox list (or multiple answers) then in answer box user need to enter the
answer separated by ‘#’ literals. For e.g. : if the question is “Chandigarh is
capital city of?” and options provided are “Punjab, Mizoram, Haryana,
Himachal Pradesh”. In such question responses can be multiple, therefore in
order to evaluate, the user must enter correct answer as “Punjab#Haryana”.
Weight age/marks for each question can be decided here.
Blue Print Document
11 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Training Plan
In this page, training can be scheduled with date, time, venue, provider etc.
Blue Print Document
12 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
User can also select the trainees for the concerned training or can send alert to
their managers to recommend trainees.
In case if evaluation of trainee is required after the training then
questionnaire should be selected, these questionnaires will be displayed from
training questionnaire master which we had prepared earlier.
Blue Print Document
13 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Training In/Out
After the training has been executed it is mandatory to capture the
attendance of the trainees in order to send them the feedback/Questionnaire
link.
For capturing the default time of training select the trainees who have attend
the training and press on the button training time. In case if any invited
trainee has not attended the training then keep the employee unselected.
In case if there is any unplanned trainee, he/she can be added from the “add
new trainee” link. These employees will be shown as unplanned employee in
the training plan page.
Blue Print Document
14 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
ESS Dashboard Link->Training Feedback
Ess Feedback form
Ess Questionnaire form
Trainees will be able to see the above 2 pages only after :
o In/Out or attendance must be captured
o Feedback/Questionnaire must have been prepared.
Blue Print Document
15 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
Admin HRMS->Training->Training Feedback
Admin feedback View –employee wise
Admin can view the feedback given by each trainees
Blue Print Document
16 | P a g e
Orange Technolab (P) Ltd. ISO 9001:2008 certified company www.payrollsoftware.co.in [email protected]
The answers given by each trainee will be auto calculated based on the
weight age assigned in the questionnaire master.
Auto percentage calculated against the minimum passing criteria as defined
in training master.