Entering Grades and Attendance

Entering Grades and AttendanceBlackboard Session05/04/20121

Log Into A Specific Site 2Setting Up School Year

Select: Grade Scales, Evaluation, School Year Tab 3Setting up School Year

Select: School Years Tab4Verify that School Year/Start Date is Entered

Check to see if current school year and correct start date are entered. If not, click on the Add New tab. 5Enter Current School Year & Start Date

Enter current school yearEnter start date for school yearClick on Save and Close6Set up Grading Periods

Select Grading Periods Tab. 7

You will need to set up the dates for each Grading Period. Click on Add New to do this. 8Adding Grading Periods

Enter each grading period with correct start and end dates. For your first grading period, you will select APR Fall. For your fourth (or last) grading period, you will select APR Spring.Click on the save and close tab 9Log into ALL SITES

Select: Grade Scales, Evaluation, School Year Tab 10Setting up Grading Scales

Select: Grading Scales Tab11Site Specific or District Grading Scales

Determine whether the Grading Scale will be applicable at an individual site or district wide. 12Custom or Numeric Grading Scale?For standards based grades such as: Limited Progress toward meeting the standardOngoing Progress toward meeting the standardConsistently Meeting/Exceeding the standard

Select Custom for all Standards Based Grades13Setting Up Custom Scales

#1 - Enter name for each custom grading scale. #2 -Choose a specific site or all sites#5 - Click on Save and Refresh#3 Select Custom#4 For Custom grading scales, enter 1 for Half Grade Change. 14Setting up Grades for Custom Scales

Select grades tab for the grading scale you want to edit15Setting up custom grades

Enter each description for each gradeEnter grade value for each description. Highest score will have highest value. Lowest score will have lowest value. Click on Save and Refresh16Numeric Grading Scales

#3 Select Numeric#1 Enter name for each numeric grading scale#2 Select specific site or all sites #5 Click on Save and Refresh#4 For Numeric grading scales, enter 5 for Half Grade Change 17Setting up Subjects

Select: School Years TabThen Select: Subjects Tab18Setting Up Subjects

For each custom and/or numeric grading scale, you will need to set up corresponding subjects.

For example, Kindergarten through 2nd Grade all have separate Standards Based grading scales. Therefore, each grade level has separate subjects.

3rd through 12th grade all use numeric grading scales. Therefore, these grades all use the same subjects. To Create a New Subject: Click on Add New tab19Setting up Subjects

Enter name for each subject Select an Academic AreaSelect correct Grading ScaleYou will repeat this process for each subject in each grading scale.

For example, you will have a separate set of subjects for each Custom and each Numeric Scale you set up. 21st CCLC Grant Requirement: All participants must have Math and Reading Grades entered. 20Entering Grades Log into Site

Then Select: Registration Tab21Entering Grades

Then Select: Quick Data Entry Tab22Entering Grades

Then Select: Edit Grades TabNote: This function allows you to enter grades without having to retrieve Registration records one by one.23Entering Grades

Select Student and Academic Year from drop down menusThen click on Add New tab24Entering Standards Based (Custom)Grades

Select Current School YearSelect Current Grading Period Select Subject Enter GradeClick on Save and Close 25Entering Numeric Grades

Select Current School YearSelect Current Grading Period Select Subject Enter GradeClick on Save and Close 26Guidance for Entering High School Block Scheduling Grades 1st Semester - (August-December): Mid-term would be around October. 2nd Semester - (January-May): Mid-term would be around March. For APR Reporting in AfterSchool 21:

If a student is taking Math 1st Semester then report card grades would be entered as:

Fall- First Grading Period (Mid-term progress report/report card around October)Spring- Last Grading Period (End of semester progress report/report card in December)If a student is taking Math 2nd Semester then report card grades would be entered as:

Fall- First Grading Period (Mid-term progress report/report card around March)Spring- Last Grading Period (End of semester progress report/report card in May)

27Entering Daytime Attendance Log Into Site

Then Select: Registration Tab28Entering Daytime Attendance

Then Select: Quick Data Entry Tab29Entering Daytime Attendance

Note: This function allows you to enter absences without having to retrieve Registration records one by one.Then Select: Edit Absences Tab30Entering Daytime Attendance

Select a Student Select Current School YearEntering Daytime Attendance

Select Grading PeriodEnter number of absences for that grading periodClick on Save and Refresh GENERATING REPORTSReports Log into Site

Then Select: Reports Tab34Grade Reports Academics Tab

The Academic Comparison Report Grades displays the participant's grades and the change in grades between two selected grading periods for the selected subject within the same school year.Select Academics TabThe Grade Report - displays the participant's grades for the selected grading period(s) for a specific subject and the number of days a participant attended the site.

Select Current School YearSelect Subject Select First Grading Period Select Second Grading PeriodYes/No for Reg. Participants (30 days or more)

Web Viewable or Export to Excel Click on View Report Academic Comparison Report - GradesAcademic Comparison Report - Grades

Grades Report

Select Reg. (30 days or more) or All Participants

Select School Years for 1st set of grades Select Subject for 1st set of grades Select Grading Period for 1st set of grades

Select School Year for 2nd set of grades Select Subjects for 2nd set of grades Select Grading Period for 2nd set of grades

Select Format for Viewing (Web or Excel) Click on View ReportYou can use this report to compare subjects and grading periods from the same or previous school years. Grades Report

Grade Reports CLC APR Tab

The APR Section I: Grades (Gradation) Report - displays the number of regular attendees who have math and/or reading/language grades for the fall and spring.Select Reports TabSelect CLC APR Tab21st CCLC Requirement:You will need to run this report prior to the certification of your data to verify that you have Math and Reading/LA grades entered for your participants. Grade Reports CLC APR Tab

Click on View ReportGrade Reports CLC APR Tab

Ideally, you would want these numbers to be the sameDaytime Attendance Report

The Academic Comparison Report - Absences - displays the number of absences and the change in absences between two selected grading periods.Select Academics TabSelect Reports TabAcademic Comparison Report Absences

Select School YearSelect First Grading Period

Select School Year Select Second Grading Period

Yes/No for Reg. Participants (30 days or more)

Web Viewable or Export to Excel Click on View Report

Academic Comparison Report Absences QUESTIONS?