BJUI ScholarOne Guide Associate Editor/Consulting Editor · Editorial Office team and via automatic reminders. 5 Sending emails to reviewers If you would like to send an email to

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BJUI ScholarOne Guide

Associate Editor/Consulting Editor

1 Manuscript Assignment

2 Selecting Reviewers

3 Inviting Reviewers

4 Assign Reviewers & Awaiting Reviewer Scores

5 Sending emails to reviewers

6 Make Preliminary Decision

6a Immediate Reject

6b Peer review complete

Click on the above titles be taken straight to the section

1 Manuscript Assignment

If a manuscript is assigned to you, either from a Triage Editor or the Editorial Team, you will receive an email from the BJUI Editorial Office [email protected] entitled ‘Manuscript Assignment - Manuscript ID BJU-xxxx-xxxx’. These emails will contain the manuscript number, title, authors, abstract and PDF. You can also check the full list of manuscripts assigned to you by logging in to ScholarOne Manuscripts: http://mc.manuscriptcentral.com/bjui. Please see the following steps for details:

1.1 Login to the manuscript website using your username and password.

1.2 You will be taken to the following screen:

mailto:[email protected]

http://mc.manuscriptcentral.com/bjui


1.3 Click on the Associate/Consulting Editor Centre to access manuscripts that have

been assigned to you. All manuscripts currently assigned to you will be listed in the Dashboard (see following screenshot).


2 Selecting Reviewers

2.1 Click on ‘Select Reviewers’ listed at the top of your Associate Editor/Consulting

Editor Dashboard.

2.2 Click on the small tick next to the manuscript under ‘Take Action’. This will take you

to the full manuscript details.


2.3 To select reviewers, scroll down to the ‘Advanced Search’ section towards the

bottom of the page (screenshot below)

2.4 Here you can search for referees you would like to peer review this manuscript. The

best way to search for referee is via the referee ‘Last (Family) Name’ box.

NOTE: You can search via email address and first name, however sometimes the

reviewers are listed under a different email address or first name. As a result, the

reviewer may not show up in the search results.

2.5 Type the reviewer name in the box, scroll down and click search

If you cannot locate a reviewer, email Editorial Office [email protected]

with the manuscript number, reviewer name and email address (if known) and

the reviewer will be added for you.

mailto:[email protected]


2.6 Once the page has loaded, you will be presented with search results similar to the

screenshot above.

Sometimes reviewers are listed more than once on the system. If this is the case (as

in the above screenshot) locate the most active account. This can be determined by

the numbers next to the reviewer’s name. Look for:

- The number of reviews assigned to the reviewer currently/past 12 months

- The number of days since their last review.

2.7 Tick in the box beside their name and click the button.

2.8 The page will re-load and the chosen reviewer will be listed at the top of the

‘Manuscript information’ page.

2.9 Repeat this process for all reviewers. Each paper should have 5 reviewers listed but

only 3 are usually invited at one time.


3 Inviting Reviewers

3.1 The standard number of reviewers required for a paper is 3. Once all reviewers have

been listed using the above steps click on for the first 3 only (see below

screenshot)

3.2 If you would like to change the number of reviewers required for each review (i.e.

feel the paper would benefit from a 4th reviewer), change the # reviews required

to make decision in the ‘Progress’ box to the right of the referee list (see

screenshot above). Click ‘Save’.

3.3 Alternative Reviewers: Additional reviewers that have not yet been invited should

be listed as ‘Alternates’.

If one of the first 3 reviewers declines the invitation to review, the reviewer listed as

the Alternate will be automatically invited in their place.

Click on the drop-down number to the left of the reviewer name, select the

alternates and click ‘Save’. If you do not click save, they will not be saved as

Alternates (see below screenshot).


NOTE: All papers assigned to you that are

waiting for reviewers to be invited will be

listed under ‘Invite Reviewers’ in your AE/CE

Dashboard (see left).

Click on ‘Invite Reviewers’ followed by ‘Take

Action’ and follow the above steps to invite

reviewers.


4 Assign Reviewers & Awaiting Reviewer Scores

Papers at the ‘Assign Reviewers’ and ‘Awaiting Reviewer Scores’ stage in your

AE/CE dashboard are awaiting responses from the reviewers. You may choose to

manually follow up reviews with agreed reviewers, although this is also done by the

Editorial Office team and via automatic reminders.

5 Sending emails to reviewers

If you would like to send an email to a reviewer (i.e. to ‘remind’ them about their

pending review), click on their name and an email box will pop up (as below). Type

your email and click ‘Save and Send’.


6 Make Preliminary Decision

Papers in the ‘Make Preliminary Decision’ of your AE/CE Dashboard are awaiting a recommendation i.e. accept, reject, send for revisions, send for further review. NOTE: Preliminary decisions are not final and are reviewed by the Editor-in-Chief, who will make the final decision. Decisions can therefore change (although this does not happen often and you will be notified). Articles end up here via 2 methods: (more details below)

6a ‘Immediate Reject’ decisions

If you feel a paper is unsuitable for the BJUI, it can be immediately rejected without peer review.

6b Peer review complete Once all required reviews on the paper have been submitted, the manuscript will progress to a preliminary decision.

6a Immediate Reject 6a.1 Once you have received the ‘Manuscript Assignment’ email from Editorial Office,

login and go to your Associate/Consulting Editor Centre.

6a.2 Click on ‘Select Reviewers’ and ‘Take Action’ beside the selected manuscript (see Selecting Reviewers section above for details)


6a.3 In the ‘Progress’ box on the right, change the # reviewers required to make decision from 3 to 0 and click Save.

6a.4 After the page has re-loaded, you will now be able to make a decision on the paper using the below box.

6a.5 Check the box marked ‘IMMEDIATE REJECT’ and write your comments in the

‘Preliminary Decision Comments’ box. Click ‘Save’ 6a.6 To send your recommedation for approval by the Editor, you must first click on

‘Create Draft E-Mail’. An email box will pop up with a standard ‘Immediate Reject’ email template for the authors.

If you would like to add or amend comments to the authors in this email you may do so. The Editorial Office team will go through and check all relevant comments have been added to the email before the final decision is made. Click ‘Save’ at the bottom right of the email which will close it.

6a.7 Once you are happy with your recommendation, click on ‘Send for Approval’.


6a.8 A box will pop up asking if you are sure. Click ‘OK’.

6a.9 Your preliminary decision has now been made and is awaiting Editor approval (see

below).

NOTE: Steps 5 – 10 above also apply to the following decisions: Accept for

internet, Major revision, Minor revision, Reject


6b Peer review complete 6b.1 Click on ‘Make Preliminary Decision’ in your AE/CE Dashboard and ‘Take Action’ on

the manuscript.

6b.2 From here you can view the reviews submitted on the paper. To view the full

review, click on ‘View Review’ beneath the reviewer’s name and recommendation (see following screenshot). The review form will open with the reviewer details and full review.

Check the comments to the Editor and authors towards the end of the review form.


6b.3 You can rate the review at the bottom of each review form. This is useful for

selecting future peer reviewers. Simply check the appropriate box and click ‘Save’ (see below).


6b.4 Once all reviews have been viewed and you are ready to make a recommendation

to the Editor, check the box next to your decision. The main decisions to note are:

- Accept for Internet

- Minor revision

- Major revision

- Reject

6b.5 Add any additional comments either to the authors or the Editor.

6b.6 Click on ‘Create Draft Email’ then ‘Save’ to close.

6b.7 Click on ‘Send for Approval’ to complete your recommendation.

Documents

BJUI ScholarOne Guide Associate Editor/Consulting Editor · Editorial Office team and via automatic reminders. 5 Sending emails to reviewers If you would like to send an email to