Community Health Services (CHS) User Group

Big Picture Overview Training 1-6-14

Agenda Welcome and introductions What is MCCC? Role of the Minnesota

Counties Computer Consortium (MCCC), Lisa Meredith, Executive Director (15 min)

Big Picture Overview- Jamie Richter History of CHS Users Group History of PH-Doc Development User Group Organizational Structure and

Roles, Advisory Committee, and Standing Committees

Big Picture Overview Training

In 1982 the department of health determined they were no longer going to maintain a state database for reporting PH information.

In April 1983, the general design was complete and a letter was sent by Morrison County to all counties to see who was interested in pooling resources to complete the system

Between April and October of 1983, thirteen counties joined together to complete the development of the System. Cass, Todd and Wadena Community Health Services were the first to join.

CHS User’s Group History

PH-Doc Changes in History

1984 1986 1994 1997 1998 2000 2001 2002 2003 2004 2007 2008

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The Omaha SystemPH-Doc uses the research-based, comprehensive, standardized taxonomy that exists in the public domain.

Trade Mark and Copyright:PH-Doc has been Trade Marked and Copyrighted by the MCCC CHS User’s Group.

Rules Regulation of MCCC- CHS User GroupArticle VI Section 1- “PH-Doc and all other software managed

by the CHS User Group is the proprietary intellectual property of MCCC and, these participants and all of their officials, officers, staff, contractors, volunteers and others shall not sell, license, distribute, or otherwise transfer MCCC’s source or object code.

External distribution outside of agency is consider a violation without MCCC permissions. Assure staff aware of this.

Enhancement Committee: Manage system enhancement

progress Prioritize enhancement requests Recommend direction for the

system to CHS Users group Review programming progress Support installation and beta

testing processes

Training Committee: Develops training strategies for new

staff Develops refresher trainings Develops new release changes Works to ensure agencies have

access to the training needed to utilize the system to support PH practice

10/14/13

Minnesota Counties Computer Cooperative (MCCC)

CHS Users Advisory Group

Quality Assurance Committee: Review system integrity Work to coordinate inter-agency

consistency Assist User Group in utilizing the

system to demonstrate outcome data

Community Health Service (CHS) Users Group Our Mission: To develop and maintain integrated data systems To support agencies in providing, reporting and evaluating services To improve the health of our populations Our Vision: Create, implement and enhance effective and efficient community health software systems through active cooperation of the membership

PH-Doc Software Vendor: Works with all organizational levels in diagram as needed for program support and maintenance.

To develop and maintain integrated data systems

To support agencies in providing, reporting and evaluating services

To improve the health of our populations

CHS User’s Mission

Create, implement and enhance effective and efficient community health software systems

HOW?

Through active cooperation of the membership.

CHS User’s Vision

Current CHS User Owner-Members Agencies Beltrami Morrison Carver MowerCass Nobles/RockCity of Bloomington OlmstedClay Otter TailDodge PolkFillmore RiceFreeborn SteeleGoodhue Todd Houston WabashaKandiyohi Wadena Lake County Home Health WilkinMetropolitan Visiting Nurses (MVNA) Winona

New PH-Doc Members (Become Owners with final payments and one year waiting period) AnokaDakotaStearns Sherburne

Additional Data Bases UsersBeltrami Social ServicesOlmstead Environmental and Olmstead Family ServicesPolk Social ServicesWabasha Environmental

Contract In ProcessSibley-Meeker-McLeod

CHS User Group Member agencies Owner agencies

Advisory Committee (executive committee)

Chair, vice-chair, past chair, secretary, at-large Rotation Based Appointments

Standing committees Enhancement Quality Assurance Training

Working committees Contract Committee

Organization and Structure

Purpose is to provide direction to the MCCC Executive Committee

Vendor selection, contracts Determine PH Doc pricing and licensing fees To determine and approve changes,

modifications, enhancements to the software

To identify the needs for and requirements of new software applications

To conduct business as necessary to the operation of the User Group

CHS User Group

Who should attend the meetings?High levels positions-Directors, IT, Supervisors, Alternates in writing What happens at these meetings?Major business decisions, voting, committee updates, key information sharing. Why do we need to attend?Keep informed, give input, get involved.

CHS User Group

Each Member Agency participating is entitled to one vote.

Quorum exits when 50% plus one (1) of the agencies or elected representative are present at duly called meeting which is needed to conduct business at CHS User Group. Current is 16 member agencies.

Voting and Quorum

Chair, Vice Chair, Recording Secretary, General Representatives, Past Chair, and At Large Members. On rotating basis speadsheet.

Responsible for Annual Budget, agenda for CHS User Group meetings, issues and updates to CHS User Group.

Conduct needed business between User Group meetings.

CHS User Advisory Committee

Committees made up of at least 7 Owner Agencies.

Committee responsible for notice, agendas, attendance and minutes.

Important Deadline for Information/ Meeting Notes- Due to MCCC (10) business days before meeting postings.

Standing Committees

Denise Kreganbring & Leah Espinosa Co-Chairs

Manage system enhancement progress Prioritize enhancement requests Recommend direction for the system Review programming progress Support installation and beta testing

processes

Management of the Wish List-list of enhancement requests. Very Important!

How to submit an Enhancement Request?

http://mnccc.org/community_health_service

Who should be assigned to these meetings?

Standing Enhancement Committee

Diane Thorson- Chair Review system integrity Interoperability health information exchange

Work to coordinate inter-agency consistency

Assist User Group in utilizing the system to demonstrate outcome data

Who should be in this committee?

Standing Quality Assurance Committee

Terri Oliver & Co-Chair Open Works to ensure agencies have access

to the training needed to utilize the system to support PH practice.

Develops: Training strategies for new staff Refresher trainings New release changes

Mentorship Who should be in this committee?

Standing Training Committee

ExamplesContract Pricing and licensing feesMarketing and sales

Working Committees:

Role of your IT person◦ Internal point person◦ Expert IT consultant ◦ Possible member of the Enhancement

Committee

Liaisons:MCCC Executive: Shirl Boelter, Fillmore CountyISSG: Amy Herold, Morrison County

HIE Connectivity Project – Diane Thorson

Other

RSVP Meeting attendance options- Webinar,

Telephone conference, or In-Person Unless responding attending, no further

notices come attachments. Some information is private such as

financial, specific development. The right people on the right groups. Timelines for email notice Calendar reminders2014 Calendar of Meetings On MCCC website

Keep Informed By: RSVP & Meetings

RSPV Profiles

Strategic Plan Process

◦Get informed- Ask Questions◦Get involved and Assure agency involved

◦Get communications- Sign up for RSVP or double check profile

◦Give ideas- Tell us how we can do better

What Now?

What is MCCC? http://www.mnccc.org/home

What is RSVP? http://www.mnccc.org/rsvp

MCCC Website: http://www.mnccc.org/community_health_service

Rules and Regulations of the MCCC CHS User Group:http://i.b5z.net/i/u/91487/f/CHS_Rules___Regulations_Approved_12_02_2011_updated_03_13.pdf

Strategic Plan Process: Distributed via CHS User

The Omaha System: http://www.omahasystem.org/overview.html

Enhancement Request Form: http://www.mnccc.org/community_health_service

Important References

Questions?

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