Bid notification for yard repairs as needed for a period of one year not to exceed $47,500

8/10/2019 Bid notification for yard repairs as needed for a period of one year not to exceed $47,500.

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MADISON COUNTY PURCHASING

DEPARTMENT100 North Side Square, Room 735Huntsville, AL 35801

BID SUBMISSION CHECKLISTBid #2014-80

Bid Opening Date: December 12, 2014

√ (Please check all completed items)

Signed, notarized and returned the Illegal AffidavitForms with bid

Completed IFB Form, signed and notarized

Filled in all blanks within the specifications

Included bid bond, if applicable

*Included performance bond, if applicable

Included all requested information in bid package

Certifications/Licenses/Permits, if applicable

Certificate of Insurance(s), if applicable

Acknowledged the Addenda, if applicable

Put bid number, company name and address on theoutside of the envelope(s)

Sealed bid response

Cost Sheet on CD, if applicable

Read specifications thoroughly



INCOMPLETE AND IRREGULAR BIDS

A bid that is not accompanied by data required by the BidDocuments, or a bid which is in any way incomplete, may berejected. Any bid which contains any uninitiated alterations orerasures, or any bid which contains any additions, alternate bids, orconditions not called for, or any other irregularities of any kind, willbe subject to rejection. Bids may also be rejected for any of (but notlimited to) the following causes:

A. Failure to utilize bid forms provided by Madison County.B. Lack of signature on all notarized document(s) by authorized

representative on the bid forms.C. Failure to properly complete the bid.D. Evidence of collusion among bidders.E. Unauthorized alteration of bid/proposal form.F. Failure to submit other forms and documents as required .

G. Failure to print and submit bid forms on letter size paper(make sur e no portion of the bid documents are cut off )





DOCSHSV\204047\1\

SWORN AFFIDAVIT OF EMPLOYER REGARDING UNAUTHORIZED ALIENS

1. The undersigned hereby attests by this sworn affidavit signed before a notary thatit does not knowingly employ, hire for employment, or continue to employ an unauthorizedalien.

2. The undersigned hereby attests that it is enrolled in the Federal E-Verify program.A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum ofUnderstanding is attached hereto.

3. The Federal E-Verify Memorandum of Understanding attached hereto is theoperative Memorandum of Understanding under which the undersigned is currently participatingin the Federal E-Verify Program.

4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535,known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act."

Name:

______________ Company Name _____________

By: ___________

Signature ___________________

Printed Name:______________________________

Position:__________________________________

STATE OF __________________________

COUNTY OF ________________________

I, the undersigned, Notary Public in and for said County in said State, hereby certify that ______

Employee _______, whose name as __ Job Title __________ of _ Name of Organization ,is signed to the foregoing instrument and who is known to me, acknowledged before me on thisday that, being informed of the contents of the instrument, he, as such __

Job Title ________ andwith full authority, executed the same voluntarily for and as the act of said

__ Name of Organization/Company _______.

Given under my hand this the _____ day of _____________, 20___.

Notary PublicMy Commission Expires:



DOCSHSV\204047\1\

SWORN AFFIDAVIT OF EMPLOYER REGARDING UNAUTHORIZED ALIENS

1. The undersigned hereby attests by this sworn affidavit signed before a notary thatit does not knowingly employ, hire for employment, or continue to employ an unauthorizedalien.

2. The undersigned hereby attests that it is enrolled in the Federal E-Verify program.A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum ofUnderstanding is attached hereto.



Name:

__________________________________________

By:_______________________________________

Printed Name:______________________________

Position:__________________________________

STATE OF ___________________

COUNTY OF _________________

I, the undersigned, Notary Public in and for said County in said State, hereby certify that __________________, whose name as _____________________ of__________________, issigned to the foregoing instrument and who is known to me, acknowledged before me on thisday that, being informed of the contents of the instrument, he, as such _____________________and with full authority, executed the same voluntarily for and as the act of said

_______________________.





SWORN AFFIDAVIT OF SUBCONTRACTOR

REGARDING UNAUTHORIZED ALIENS

1. The undersigned subcontractor hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employan unauthorized alien.

2. The undersigned subcontractor hereby attests that it is enrolled in the Federal E-Verify program. A true and correct copy of the undersigned's fully executed Federal E-VerifyMemorandum of Understanding is attached hereto.



Name:

__________________________________________

By:_______________________________________

Printed Name:______________________________

Position:__________________________________

STATE OF __________________________

COUNTY OF ________________________

I, the undersigned, Notary Public in and for said County in said State, hereby certify that __________________, whose name as _____________________ of__________________, issigned to the foregoing instrument and who is known to me, acknowledged before me on thisday that, being informed of the contents of the instrument, he, as such _____________________and with full authority, executed the same voluntarily for and as the act of said

_______________________.





MADISON COUNTY COMMISSION100 NORTH SIDE SQUARE

HUNTSVILLE, ALABAMA 35801

INVITATION FOR BIDS

Madison County will accept bids for Yard Repairs, described by the attached specifications, “Madison County Water DepartmentYard Repairs Bid,” dated November 2014. Copies of this document can be obtained at www.madisoncountyal.gov. The totalcontract amount shall not exceed $47,500.00

Mr. Jay Craft is the point of contact at (256) 532-1552.

See Section 3 and Attachment A in the Specifications for Low Bid Determination Form

Total bid from Low Bid Determination Form is _____________________________________________________ dollars($_______________). Attach Low Bid Determination form to this document.

Alabama Department of Agriculture and Industries Setting of Landscape Plants (SLP) permit Number ___________

The Madison County Commission will receive sealed bids until the date and time of bid opening for item(s) meeting, exceeding, or equivalent tospecifications. The Madison County Commission reserves the right to accept or reject any and all bids in whole or in part.Failure to comply with any of the requirements contained in this invitation for bids may result in the rejection of the entire bid submitted.Any attachments hereto become a part of the bid and will remain in the bid file. Brand names used in this invitation for bids are for comparison

purposes only and are not to be construed as indicating any preference. Any items submitted as equivalent to or exceeding specifications must bedescribed in detail.All bids must be submitted on this form. No errors will be corrected after bids are opened. Bids made out in pencil will NOT be accepted.

No Federal or State taxes are to be included or charged. It is the intent of the Madison County Commission to allow any business selling the type(s)of merchandise described, to participate in our bidding process. If any prospective vendor feels that any part of these specifications would prohibittheir company from submitting a bid, or has any questions regarding this bid, you may email the Purchasing Department [email protected] prior to the bid opening date.Each vendor must possess proper state, county, and city license, certification, or other requirements imposed, for engaging in the type of activity forwhich bids are solicited. Subsequent contracts will not be accepted from a vendor after a bid has been awarded. Vendors must include thei r contractswith the Invitation for Bids form prior to the bid opening.Madison County reserves the right to require proof that the products bid are suitable for the purposes for which they are intended.Madison County also reserves the right to cancel a bid if the products received under the bid are not suitable for the purposes intended.

Vendors must sign and notarize their bid. Failure to do so may result in rejection of bid.Madison County Commission reserves the right to waive any minor informality which is immaterial in nature, negligible, or trivial, and does notaffect responsiveness.SUBMIT BID TO: MADISON COUNTY PURCHASING

100 NORTH SIDE SQUAREROOM 735HUNTSVILLE, AL 35801

Vendor must show on envelope the bid number and opening date. Each numbered bid must be in a separate envelope.All documents submitted to Madison County will be subject to Alabama's Open Records Laws (Code of Alabama, Title 36-12-40 and 41, as lastamended). Due to the provisions of the Open Records Laws and the Competitive Bid Laws (especially Code of Alabama, Title 41-16-24(b)), theMadison County Commission cannot assure any Bidder that any information submitted with the bid, even though marked "Proprietary" will not beopen to public inspection and copying. I hereby affirm that I have not been in any agreement or collusion among vendors or prospective vendors in restraint of freedom of competition, byagreement to bid at a fixed price or to refrain from bidding, or otherwise.

COMPANY NAME: _____________________________________THIS BID MUST BE NOTARIZED.

SIGNATURE: __________________________________________

PRINT NAME: _________________________________________

STREET ADDRESS: ____________________________________

CITY: _________________STATE:______ ZIP CODE: _________

PHONE #:____________________ FAX #:___________________

EMAIL ADDRESS: _____________________________________

FEDERAL ID# _________________________________________

DATE: November 26, 2014

BID NUMBER: 2014-80Madison County Commission will accept bids for Yard Repairs as needed for a period of one year not to exceed

$47,500.Bids will open on Friday, December 12, 2014 at 11:00 a.m.7th Floor, Room 735 – Madison County Courthouse, Huntsville, Alabama

(See attached specifications)Current bids are available on our website at www.madisoncountyal.gov

Each vendor submitting a bid must complete the Verified Statements Regarding Unauthorized Aliens.

Subscribed and sworn to before

me this______________ day of

__________________20_____.

Notary Public

Angela AndersonMadison County Purchasing Director

Madison County CommissionAwarding Authority

http://www.madisoncountyal.gov./


mailto:[email protected]


http://www.madisoncountyal.gov/








MADISON COUTY WATER DEPARTMENTYARD REPAIRS BID

NOVEMBER 2014

1. GENERAL.

The Madison County Water Department will accept bids for Yard Repairs on an as needed basis for the periodof one year with an option for a second year. The contract is an indefinite delivery and indefinite quantitycontract. Madison County does not commit to any minimum amount of work being performed under thecontract. The total contract amount shall not exceed $47,500. The contract will be terminated when the totalcontract value has been reached regardless of the period of performance.

The Contractor will perform the following work:

Clear disturbed areas of all debris including rocks, roots, clods, or any other obstruction that is present Return disturbed area to original grade using topsoil that has been screened and free of debris Seed and straw disturbed areas with seed that will grow during the season that the seeding takes place Sod disturbed areas with the same sod that is present around the disturbed area

The Yard Repairs at the following addresses are typical of the anticipated repairs under this contract. Main leak: 3445 Winchester Rd Short service repair: 1375 Winchester Rd

2. PRECONSTRUCTION CONFERENCE

The Contractor may schedule a preconstruction conference at his discretion. The conference may be scheduledin advance of the beginning of the work or during the first day of work.

3 DETERMINATION OF LOW BIDDER.

The low bidder shall be determined based on the quantities listed on the Attachment A Low Bid DeterminationForm. These quantities are provided only as a means of determining the low bid. The contractor shall be paid

based on the unit prices multiplied by the amount of work performed for each disturbed area.

4. REQUIREMENTS.

The Contractor shall hold a current Alabama Department of Agriculture and Industries Setting of LandscapePlants (SLP) permit before the Contract is executed. Proof of the Permit will be required.

5. COORDINATION.

The primary Water Department contact is Jay Craft, 256-532-1552.

A work order will be issued for each yard in groups of 25 disturbed areas. The Contractor shall obtainthe work orders from the Water Department Office at 107-B Wholesale Avenue, Huntsville, AL 35811during the normal business hours of 7:00 AM through 3:30 PM, Monday through Friday, excludingholidays.

Work shall be completed within two weeks of notification. Additional time will be allowed forextenuating weather conditions.

The Contractor shall submit a completed work order form for each landscaping assignment. Thecompleted form shall be attached to the invoice.

6. MATERIALS SUPPLIED BY CONTRACTOR.

The Contractor shall furnish all labor, equipment, and landscaping materials, including topsoil, seed, straw, andsod. All seed must be of a blend that will grow during the season that it is applied. Sod shall be of the sametype as the sod surrounding the disturbed area. All recommended seed and sod will require approval of aMadison County Water Department Representative (MCR).

7. SPECIFICATIONS.

All assigned disturbed areas shall be seeded and strawed within 14 days of assignment. Disturbed areas to beseeded or sodded shall be brought to the designated grade with no less than the original depth of select topsoil,with due consideration being given to shrinkage and settlement. Care should be taken to insure that all



disturbed areas will properly drain. The topsoil shall be free from rocks, roots, or other debris. All curb andgutter areas in subdivisions will be sodded.

In areas that are seeded, a uniform cover of straw mulch shall be spread over the seeded area. All areas withsteep slopes shall have protective netting installed or shall be sodded, with the Contractor being responsible forfurnishing whatever means necessary to hold the seed and straw or sod in place.

8. INSPECTION.

Upon completion of assigned areas, the Contractor shall notify the MCR. The MCR will then conduct aninspection of the assigned areas that have been turned in as complete. If the inspection finds the work to besatisfactory then the conditions for payment will have been met.

9. PAYMENT.

The Contractor shall be paid based on the prices on the bid sheet.

The Contractor shall be paid once a month on all work orders that have been completed and the work approved by the Madison County Water Department. The Contractor must submit to the Madison County Water

Department an invoice listing address where landscaping work is complete.

The invoice must show the bid limit, sum of previous invoices, amount of current invoice and amountremaining of the contract.

The Contractor certification will be included on all invoices.

“The Contractor certifies that, to the best of the Contractor’s knowledge, information, and belief, the Workcovered by the invoice has been completed in accordance with the Contract Documents, that all amounts havebeen paid by the Contractor for Work for which previous invoices were issue, and payments received from theOwner, and that the current payment shown in the invoice has not yet been received.”

Madison County shall review the invoice or correctness prior to authorizing for Payment.

10. PREREQUESITES TO FINAL PAYMENT. The following conditions are prerequisites to FinalPayment becoming due the Contractor:

Final Application for Payment Completion of an Advertisement for Completion. The Contractor, immediately after being notified by the

Owner that all other requirements of the Contract have been completed, shall give public notice ofcompletion of the Contract by having an Advertisement for Completion published one time in anewspaper of general circulation, published in the county in which the Owner is located and shall postnotice of completion of the Contract on the Owner’s bulletin board for one week, and shall certify underoath that all bills have been paid in full. Final payment may be made at any time after the notice has been

posted for one entire week. Delivery by the Contractor to the Owner of a completed Lien Waiver and Release of Claims as provided

in Attachment B.

11. INSURANCE.

The Contractor shall provide the following insurance:Worker’s Compensations as required by statue. Employer’s Liability Insurance

Bodily Injury by Accident $1,000,000Bodily Injury by Disease $1,000,000

Commercial General Liability InsuranceGeneral Aggregate 1,000,000 per projectProducts, Completed Operations Aggregate $1,000,000 per projectPersonal and Advertising Injury 1,000,000 per occurrenceEach Occurrence $1,000,000

Commercial Business Automobile Insurance ($1,000,000 combined single limits for eachoccurrence)

Commercial Umbrella Liability Insurance$2,000,000 per occurrence

$2,000,000 per aggregate

12. PROTECTION OF PERSONS AND PROPERTY.



The Contractor shall be solely and completely responsible for conditions at the project site, including safety ofall persons (including employees) and property. The Contractor shall create, maintain, and supervise conditionsand programs to facilitate and promote safe execution of the work and shall supervise the work with theattention and skill required to assure its safe performance. The contractor is responsible for traffic control at thework site. Traffic control is to include warning signs, cones, flashing lights, flaggers, as required by theUniform Manual of Traffic Control Devices, Temporary Traffic control, current edition.

13. INDEMNEFICATION.

To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold harmless the Owner,Owner’s consultants, and their agents, employees, and consultants (hereinafter collectively referred to as the“Indemnitees”) from and against all claims, damages, losses and expenses, including but not limited toattorneys’ fees, arising out of, related to, or resulting from performance of the Work, provided that such claim,damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destructionof tangible property, including loss of use resulting there from, and is caused in whole or in part by negligentacts or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them, or anyonefor whose acts they may be liable, regardless of whether such claim, damage, loss or expense is caused in part,or is alleged but not legally established to have been caused in whole or in part by the negligence or other faultof a party indemnified hereunder. This indemnification shall extend to all claims, damages, losses and expenses

for injury or damage to adjacent or neighboring property, or persons injured thereon, that arise out of, relate to,or result from performance of the Work. This indemnification does not apply to the extent of the solenegligence of the Indemnitees.

ATTACHMENT A: LOW BID DETERMINATION FORM.

There will be a minimum of 25 disturbed areas assigned at a time. Calculation should be figured on one job for each type of assignment.

Vendors shall bid on the following: (Price to include prep work, top soil, and labor)

UNIT PRICE x BID QUANTITY = TOTAL

Landscaping for Water Main Repairs:

Sodded Areas: ______________ x 25 = _________

Seed and Straw:______________ x 25 = _________

Landscaping for Long Side Services:

Sodded Areas: ______________ x 25 = _________

Seed and Straw:______________ x 25 = _________

Landscaping for Short Side Services:

Sodded Areas: ______________ x 25 = _________

Seed and Straw:______________ x 25 = _________

TOTAL FOR LOW BID DETERMINATION _______________



ATTACHMENT B: LIEN WAIVER AND RELEASE OF CLAIMSFOR PUBLIC WORKS CONTRACTS

Yard Repairs Bid # 2014-80Project

Various Locations, Madison County, AlabamaJob Address.

1. The undersigned, being first duly sworn, deposes and says that he is over the age of 21 years andresides at .

2. (Check One)

____ He is the contractor referred to herein.

_____ He is the general partner in _________________________, a partnership composed ofthe undersigned and carrying on business at ______________________________, City of

____________________. _____ He holds the title of ___________________, in _____________________, a corporation

organized under the laws of the State of ________________, carrying on business at _________________________________________, City of ____________________, State of ____________________, which corporation is the contractor referred to herein. The undersigned is authorizedto execute this instrument on its behalf.

3. Contractor is a contractor for the performance of certain work and/or the furnishing of certainmaterials or supplies (the "Project") pursuant to an agreement (hereinafter the "Contract") between MadisonCounty, Alabama and (hereinafter the "Contractor") for the improvements or projectknown as , County of Madison, State of Alabama (hereinafterthe "Property").

4. This instrument is delivered in consideration of and for the purpose of inducing Madison Countyto make final payment to Contractor under the Contract subject to collection of any check given as payment,Contractor acknowledges that upon receipt of this final payment, Contractor has been paid in full the totalContract price of _________________ for all of the work performed under the Contract, including retainage, ifany.

5. Contractor warrants and represents:

5.1 All materials delivered to said Project by and for the Contractor are for use therein only;

5.2 Title to all work, material and equipment covered by said payment, whether or notincorporated in the Property, has passed to Madison County, free and clear of all liens, claims, security interestor encumbrances (hereinafter all referred to as "Liens");

5.3 All taxes applicable to the materials furnished and the work performed under the Contracthave been fully paid; and

5.4 All laborers, mechanics, subcontractors, materialmen and suppliers for all work done andfor all materials, machinery, equipment, fixtures, tools, scaffolding and appliances furnished for the

performance of the Contract and for any other indebtedness connected therewith for which Madison Countymight be responsible have been paid in full. Contractor, for itself, its successors and on behalf of all personsable to claim through or under Contractor: (i) waives, relinquishes and releases all liens and rights for claim toa lien for labor or materials furnished in the construction, improvement, alteration or repair involved in

performance under the Contract; (ii) agrees to save Madison County harmless from all liability, cost andexpenses, including reasonable attorneys' fees, to: (a) discharge (by bond or otherwise) or to defend suit toenforce, any mechanics' or materialmen's lien, claim to or right of action for such lien, which may be filed and(b) satisfy any claims or demands arising out of, due or which may be made, directly or indirectly attributable tothe Contract, any work performed or supplies furnished thereunder, or in furtherance of the construction orcompletion of the Contract work; and (iii) hereby releases Madison County, the Property and any lender whomay now or hereafter have a security interest therein from all claims, causes of action, liability or liens whichmay be filed or asserted in connection with the Contract.

Dated this the _____ day of .

____________________________________



By: ________________________________

Its: _____________________________

STATE OF ALABAMA

COUNTY OF MADISON

I, the undersigned, a Notary Public in and for said County and State, do hereby certify that, whose name as ______________________ of , is signed to

the foregoing instrument, and who is known to me, acknowledged before me on this day that, being informed ofthe contents of the said Agreement, he/she as such officer, and with full authority, executed the same voluntarilyfor and as the act of the said corporation.

Given under my hand and official seal this the _____ day of .

____________________________________ Notary Public

My Commission Expires:******************************************************************************************

All procurement questions must be sent via email to Sylvia Battle at [email protected] . Procurement questions will not be permitted via telephone.

******************************************************************************************

ALL VENDORS PLEASE NOTEAddenda: Bidders must periodically check the County’s website for any addenda issued for this

procurement. Madison County will not be responsible for a bidder’s failure to acquire any addendaissued. The Bidder acknowledges receipt of the following addenda, if applicable: _______________________

www.madisoncountyal.gov






