BIC 21003

SYSTEM ANALYSIS AND DESIGN

SECTION 3

________________________________________________________

PROPOSAL OF ADVANCEMENT OF ACCOUNTING AND

ADMINISTRATION SYSTEM WITH CUSTOMIZED REQUIREMENT

(AAASCR)

NAME: BEH KAH KHENG (AI200292)

KHOO WEN BIN (CI200009)

LIM YAN YUN (AI200051)

SITI NURLIYANA BINTI SALUDIN (AI200158)

DIVYA A/P MURUGAN (AI200166)

FAKULTI: FAKULTI SAINS KOMPUTER DAN TEKNOLOGI MAKLUMAT

NAMA PENGAJAR: DR. NORAINI BINTI IBRAHIM

Project (Proposal) Assessment Score= 45 MARKS (5%) Appendix B

PROGRAMME : BIP SESSION : 2/ 2020/2021

COURSE : SYSTEM ANALYSIS AND

DESIGN

COURSE

CODE

: BIC21003

MODE : Group

ACTIVITY : Proposal Writing

TEAM NAME : : Advancement of a Accounting and Administration System

PROJECT

TITLE

NAME MATRIC NO.

TEAM

MEMBERS

:1. Beh Kah Kheng AI200292

:2. Lim Yan Yun AI200051

:3. Siti Nurliyana Binti Saludin AI200158

:4. Khoo Wen Bin CI200009

:5. Divya A/P Murugan AI200166

CLO 1: Analyze software requirement using Structured Approach (LOD3, C4, PLO 2)

Assessment Criteria Subcriteria Level 1 2 3 4 5 weight score weight

x

score

Report

Ability to

identify and

analyse

problem in

complex of

ambiquous

situation and

develop

justitification

evaluation.

Follow UTHM Thesis

Format & Project

Instruction

1 Fair Good Excellent: Follow

both

0.5 5 2.5

Identify the problem in

complex or ambiguous

situation (Problem

identification)

4

Student

fails to

define the

problem

adequately.

Student

adequately

defines the

problem.

(Student

describes

current

situations.

The defined

issues are

Student states the

problem clearly and

identifies

underlying issues

(Student

describes

meaningful

current situations.

The defined issues

are

associated and

significant to

current

situation)

1 5 5

Identify project feasibility 3

Students

fails to

identify

technical

feasibility.

Students

adequately

identify the

technical

feasibility.

Student describes

meaningful and

significant

software, hardware

and

technology

associated to the

proposed system.

1 5 5

Existing System

Investigation (Current

businees process)

3

Students

fails to

include

swimlane/

flowchart of

current

business

process.

Students

include

swimlane/

flowchart of

current

business

process.

Student provide a

good

(meaningful and

significant)

swimlane or

flowchart to

present the current

business process.

1 5 5

Ability to

Generate the

Ideas and

Alternative

Evaluation

Generate the ideas to

conduct planning,

analysis, design and

implementation.

4

Student

fails to

describe

planning,

analysis,

design and

implementa

tion

Student

adequately

describe

planning,

analysis,

design and

implementa

tion

Student describes

meaningful and

significant sub

activities,

milestones and

deliverables for

each

0.5 5 2.5

planning, analysis,

design and

implementation

Make decision to solve

problems (Using all types

of requirement sources-

stakeholder, document

and existing system)

4

Student

identifies a

variety of

strategies

but need

help

Student

identifies a

variety of

strategies

chooses an

appropriate

one, and

applies the

strategy

Student compares

a variety of

strategies , chooses

the most

effective and

applies the

strategies to

improve the

situation

(All requirement

sources are

identified- can be

seen through

Appendixes such as

Interview form ,

related existing

form/reports and

study of existing

0.5 5 2.5

Able to design

a plan to solve

problem.

Developing a Plan to

evaluate the Problem

(Scope

- Project Methodology

- Gantt chart

4

Student

does not

develop a

coherent

plan to

solve the

problem.

The writing

is

theoritical

and not

Student

develops an

adequate

plan and

follows it to

conclusion.

Gantt chart

is provided

but not tally

with the

Student develops a

clear and concise

plan to

solve the problem,

with alternative

strategies,

and follows the

plan to conclusion.

(The gantt chart

is derived based on

software

process model

chosen. The

0.5 5 2.5

Interview

Video

Questions &

Answer

Question and Answer

session have a clear

connection about

System Analysis and

Design.

4

Minimum 5

questions

were

accurately

asked on

camera.

There was

a clear

connection

about

System

Minimum

10

questions

were

accurately

asked on

camera.

There was

a clear

connection

about

System

Minimum 15

questions were

accurately asked

professionally on

camera. There

was a

clear connection

about

System Analysis

and Design

0.5 5 2.5

Analysis

and

Design

Analysis

and

Design

Video

Images and/ or

graphics relate well to

content

4 Video is

not edited

Video is

edited ,

flows well,

Transitions

are used,

Subject is

framed,

images,

Camera is

stable,

smooth

Video is edited

effectively, flows

well, Transitions

are used

effectively,Subject

is

framed well,

images are

well composed,

Camera is stable,

smooth

movements and

pans

0.5 5 2.5

Total Total 30

i

CONTENTS

TITLE

CONTENTS i

LIST OF FIGURES ii

LIST OF TABLES iii

LIST OF APPENDIX iv

CHAPTER 1 INTRODUCTION

1.1 Introduction of the project 1

1.2 Problem Definition 2

1.3 Objective of the project 2

1.4 Scope of the Project 2

1.5 Project Significance 3

1.6 Chapter Summary 3

CHAPTER 2 LITERATURE REVIEW

2.1 Basic concept, definition and theory 5

2.2 COMPANY PROFILE 5

2.2.1 Lean Aik Furniture Background 5

2.2.2 History of Lean Aik Furniture 6

2.2.3 Location and Environment 6

2.2.4 Vision and Mission 6

2.2.5 Lean Aik Furniture Organization Structure 7

2.2.6 Lean Aik Furniture Products and Services 8

2.2.7 Current project at Lean Aik Furniture 8

2.3 Existing system investigation 9

2.4 Chapter Summary 11

CHAPTER 3 SYSTEM DEVELOPMENT METHODOLOGY

3.1 Introduction 12

3.2 Chosen software process model 12

3.3 Project Planning 13

3.3.1 Gantt Chart 13

3.4 Software and hardware requirements 14

3.5 Chapter Summary 16

REFERENCES 17

APPENDIX 18

ii

List of Figures

2.2.6 A kitchen cabinet sell by Lean Aik Furniture 8

2.2.6 A furniture that sell by Lean Aik Furniture 8

2.3 Business model of Lean Aik Furniture 10

3.1 A waterfall model 12

3.3.1 Gantt chart 13

3.3.1 Date for Gantt chart 14

3.3.1 Date for Gantt chart 14

3.4.1 Icon for Marvel application 15

3.4.1 Icon for Microsoft Word Office 15

3.4.1 Icon for GanttProject 15

iii

LIST OF TABLES

3.2 Activities in waterfall model 13

3.4.1 List of Software 15

3.4.2 Hardware 16

iv

LIST OF APPENDICES

APPENDIX TITLE PAGE

A Interview Form 18

B Gantt chart 23

C Quotation 25

D Delivery order 26

E Invoice 27

F Link for Interview Video 28

1

CHAPTER 1

1.0 INTRODUCTION

1.1 Introduction of the project

This project is to develop an accounting and administrative system with customized

requirements to monitor the warehouse systematically. This project will assist the company to

collect, store, and manage all the documentation effectively and handle the quotation, invoice,

and delivery issues automatically. The accounting and administrative system is a way to reduce

the complications of miscommunication and data loss. Moreover, the Accounting and

Administrative system will allow the management to handle the paperwork like quotation,

invoice and receipts without handwriting which can result in problems with the suppliers,

customers and other vital components to run a successful business.

Furthermore, inventory functions have also been implemented in this project so that the

merchandiser can record and view the availability of stocks in inventory. This will also help

the management to track and update the stocks details from time to time. Since the company is

using Microsoft Word for record quotations, by using this system the merchandiser can issue

the quotation based on the availability of products which are recorded in the database and

reduce the mistake of overpromising their customer with non-available products in the

company. The accounting system is also developed in this system to allow the management to

collect and manage all the financial data of the company like invoices and transactions. This

accounting system is made, so that all the financial data will be well organized to keep the

accurate records.

Besides, all the financial documents can be kept secure within the accounting system

which has been developed. All the data will be used to generate the monthly report which can

allow the merchandiser to view the summary of sales reports of the company easily. On the

other hand, to provide a consistency and quality service every delivery order should be recorded

in the database after every transaction. Thus, the accounting and administrative system will

provide the merchandiser to manage the transactions. Hence, the merchandiser can also

improve the quality of their service by viewing all delivery orders in the system following up

the incomplete and rejected orders. The Accounting and Administrative system will provide

the ability to access all the documents anywhere at any time to manage the business transactions.

2

1.2 Problem definition

“Lean Aik Furniture '' supplies furniture such as sofa, table, mattress and some electrical

appliances like wall fans and rice cookers. They also provide repairing services and customize

furniture services to the customers. Lean Aik Furniture creates all the quotations using

Microsoft word. Moreover, they handle all the paperwork like quotation, invoices, order details,

and stock details manually. If normal customers purchase anything the company will use

handwriting to store the details. Otherwise they will use an old software to generate if the

customer wants to claim the invoice as well.

Based on the current system used in the company, some problems were faced by the

company management. When working with paper documents it is quite complicated to get the

information from the documents. Transporting or searching for the documents are slow,

difficult and also inefficient. Furthermore, all the documents should be stored close to hand so

that they can be accessed easily and quickly as possible. Moreover, paper documents can easily

misplace and damage. It is also hard to protect the valuable data in the documents as manual

documents can easily be lost. Once the documents are lost there are no backup documents

where we can get the data back.

There are also issues faced by the management of the company during organizing and

classifying the documents based on the data contained. After that, documents will typically

take up a significant amount of space to store and protect it safely. There is a big possibility of

data being exposed is high. All these problems led the documentation and delivery done slowly.

Hence, manual documentation also causes too many errors when writing and storing the

purchase details. Thus, this Accounting and Administrative System is recommended to

overcome all the documentation problems faced by the Lean Aik Furniture company.

1.3 Objective of the project

I. To gather and analyse the software requirement for Accounting and Administrative

System with Customized Requirement (AAASCR).

II. To develop a system design from the software requirement given by the organization.

III. To develop a prototype for the Accounting and Administrative system in a group.

1.4 Scope of the project

The AAASCR system is mainly used by the merchandiser of the Lean Aik Furniture

and their workers to handle all the documentation work easily and systematically.

3

The main features used in the AAASCR system are the accounting system and

inventory systems. The accounting system is constructed to record the financial transactions of

the business. Besides, there are also billing and invoicing management which will assist the

merchandiser to manage account, invoices, receipt simultaneously keeping track of expenses,

income, and help to allocate budgets properly. After that, the inventory system will help the

warehouse to get up-to-date information about every single inventory detail. This will help the

AAASCR system to accurately operate all the flow of the stocks or inventory in the warehouse.

In addition, the AAASCR system is a stand-alone system where it doesn’t require

anything to be functional and runs locally on a device. Since AAASCR is a stand-alone system,

network connectivity is not necessary and all the company database can be stored locally on a

device. AAASCR system will be programmed to use only a little resource on computer so that

the system can run on a cheaper and low-tier laptop or computer.

1.5 Project Significance

The computerized Accounting and Administrative system for the company will be

helpful for the smooth operation of the company. By using this system, the company can keep

records of the products efficiently and reduce the time taken for searching a record because

they can get the targeted documents with only simple clicks. Besides, this proposed system

also can be used to keep the records of the products in the store, so it is easier for the staff and

to view the stock left in the store. Thus, it will increase customer’s satisfaction since the

products in stock are always enough for customers. Furthermore, this proposed system can

reduce the risk of data loss and it is easier for a system to back up all the data and documents.

Therefore, the lower risk of valuable data loss reduces the company’s financial losses. Apart

from that, the Accounting and Administrative system speeds up the delivery and documentation

since all the data is handled properly and efficiently in the system. For sure, this high-efficiency

service and delivery will get the high reviews given by the customers, thereby enhancing the

company’s reputation. In addition, the use of this proposed system will make the company

going paperless because the paper consumption is reduced. Hence, this will also save the

company’s expenses. In general, the Accounting and Administrative system will bring great

convenience to the company.

1.6 Chapter Summary

In this chapter, we have focused on the problem definition, objective, scope and

significance of this project. For this project, the system that we proposed is the Accounting and

4

Administrative System with Customized Requirement (AAASCR). Besides, the inventory

function is also implemented in this project. This system will help a lot in collecting, storing

and managing the documents and also handling the quotation, invoice and delivery issue

automatically. Before the system is proposed, we have done our research in this company and

discover that there are several problems faced by the company management which include the

high risk of data loss, long time consuming for getting a document, delivery is done slowly and

so on. The objective of our project is to analyse the software requirement for AAASCR to

develop system design and prototype for it. Other than that, the features used in AAASCR

which are features of the accounting system and inventory system were also stated clearly in

this chapter. In addition, AAASCR is a stand-alone and customized system. This AAASCR

will totally facilitate the operation of the company because they can save time and expenses by

using the system. Next, literature review consists of basic concept, company profile and

existing system investigation and so on will be studied in the next chapter.

5

CHAPTER 2

2.0 Literature Review

2.1 Basic concept, definition and theory

Advancement of Accounting and Administration System with Customized

Requirement (AAASCR) is a system which combines with some system modules such as

Inventory System which allow users to monitor warehouse systematically and Accounting

System which allow all types of transaction keep track and recorded in database.

According to Entrepreneur, an Inventory System is a software system which is used to

track inventory levels, orders, sales and deliveries (Entrepreneur, 2006) whereas an Accounting

System is an system that permits an enterprise to preserve all styles of monetary transactions,

which include purchases (expenses), sales (invoices and income), liabilities (funding, money

owed payable), etc. and is able to produce complete statistical reviews that offer control or

fascinated events with a clean set of records to resource within side the decision-making

process (Accounting system, n.d.).

The AAASCR is a system that includes the features of the Inventory System which can

track inventory levels, orders, sales and deliveries. This feature allows businesses to monitor

their inventory status without recalculating the stock in the warehouse one-by-one and day-by-

day. Then, the business also can easily access the figure of stock through the features. Besides,

the AAASCR brings in the features of Accounting System which allow business to manage the

income, expenses, and other financial activities of a business. A combination of these features

can build up a complete system that allows business to add up sales easily and monitor the

updated flow of stock and every transaction deal in the warehouse.

2.2 COMPANY PROFILE

2.2.1 Lean Aik Furniture Background

Lean Aik Furniture is a well-known furniture shop which is located in Butterworth,

Penang. The company had sold furniture for about 40 years and they have a good reputation

among their customers for their good quality product. Lean Aik Furniture sells many types of

furniture such as sofa, table, mattress and some electrical appliances like wall fans and rice

cookers. Moreover, they also provide delivery service for their customers. The company trained

6

their workers to install furniture professionally and inspect it before handing it over to

customers. Other than that, the company always pays attention to their product and service

quality. As a result, they can enhance themselves in the flow of business in order to achieve

their goal of becoming Malaysia's top furniture shop.

2.2.2 History of Lean Aik Furniture

Lean Aik Furniture was founded in 1977. Today, Lean Aik Furniture has been

established for 44 years and now the shop is led by the director, Mr. Beh Yeong Peng. Lean

Aik Furniture was founded by the current director’s father, Mr Beh Ah Kaw. The name, Lean

Aik is chosen as the company name because the words Lean Aik are meaningful in mandarin.

The “Lean” word means together and the “Aik” word means benefits in chinese. The

combination of the word “Lean Aik” means everyone can get benefits. Mr Beh and his wife

started the business only to make a living. When their lives are getting better, they start to seek

better service and product quality for their customers. They uphold the spirit of Lean Aik all

the time to benefit themselves and the society.

2.2.3 Location and Environment

Lean Aik Furniture is located at 4995, Jalan New Ferry, 12100 Butterworth. The reason

that the company is located here is because the commercial street not only has a bargain rent,

it is also a strategy position which is very suitable for business activities. There are a lot of

residential areas located around the commercial street such as condominiums and apartments.

Besides, there are some educational institutions around the commercial street such as SMK

Convent Butterworth and Penang International Dental College. This ideal location allows Lean

Aik Furniture not only to have residential holders as their target customer but expand to

students from educational institutions.

2.2.4 Vision and Mission

Vision

Lean Aik Furniture’s mission is to become the best furniture supplier in Malaysia. They

have been doing this business for a very long time and been working so hard in order to fulfill

the customers’ needs. The staff who work for a long time will surely fall in love with their job

and this may raise their work productivity level and engagement. Their efforts to complete their

mission will be paid off since they are working hard together and always trust on each other to

accomplish their mission.

7

Mission

The vision of Lean Aik Furniture is to facilitate every customer by providing the best

furniture and services. By supplying great furniture and services for the customers, it motivates

them to be energetic and enthusiastic while managing their business. It also increases their

commitment to do what they have loved and treasured when everyone loves to purchase their

products and services in the future.

2.2.5 Lean Aik Furniture’s Organization Structure

Lean Aik Furniture is owned by a family who lives in Butterworth, Penang and it is led

by the head of a family who is a father. The father will be helped by his wife to serve their

customers at the store. Miss Beh Kah Vong who had been interviewed is holding a position as

the clerk of this company. Besides, there are also two workers in the shop who are assigned to

deliver and install the furniture for the customers. Other than that, the children of this family

who are the brothers of Miss Beh will also provide assistance in the shop during their semester

break or school holidays.

2.2.6 Lean Aik Furniture’s Products and Services

Lean Aik Furniture sells some products that attract the customers who love decorating

their houses or redecorate their house to a new brand style of house. The products that are

mentioned above such as sofa, table, mattress, kitchen dish rack as shown in Figure 2.2.6.1 and

2.2.6.2 below are suitable to put at the house, office or any spaces or rooms that need these.

There are also products like electrical appliances to provide facilities to the customers. The

electrical appliances such as wall fan, which is to add instant evaporative air movement and

ease the air flow. Besides, rice cookers will also be sold to the customers especially for the

workers’ hostel.

8

Figure 1: A kitchen cabinet sell by Lean Aik Furniture

Figure 2: A furniture that sell by Lean Aik Furniture

Meanwhile, the services that Lean Aik Furniture provides are furniture repairing

services means that they can fix the broken or damaged furniture to be like a new one. As told

that this company sells electrical appliances, they also can repair the customer’s wall fan just

to make those appliances to function normally. Lean Aik Furniture is not only selling furniture,

but they also supply furniture to the customers who bought from them to resell the furniture.

Besides, the customers who have their own style of design for furniture can be attracted to

come to this store because this store also provides design furniture services for them.

2.2.7 Current Project

For the time being due to the Covid-19 pandemic that is currently happening in the

whole world, some of their projects are on-hold temporarily and had to postpone their projects

9

to another time. Although their projects had to delay and reschedule to another time, they will

keep going strong with their store sales.

2.3 Existing System Investigation

By conducting an online interview with Ms. Beh, the person-in-charge from Lean Aik

Furniture, the existing system that is used at the current stage is not organized and messy. The

company uses different software applications to issue each of their documents for example they

use Microsoft Word to issue quotations while other software is used to issue their delivery

order. At the same time, the company also uses handwriting to issue invoices and receipts. The

different ways of issuing these documents will increase the risk of errors. Then, these issued

documents are stored in a steel cabinet after being categorized. They did not have any backup

system for the documents and this may increase the risk of data loss. Besides, their staff and

workers complained that they spend a lot of time searching for a specific document. In addition,

during the interview, Ms. Beh also revealed that another problem faced by workers is they do

not have a system that records the details of stock in the company. Since there is a lack of a

standardization system to organize different information in the company, the workers are prone

to communication problems. The template of quotation, delivery order and invoice will be

included in the Appendix. Finally, Figure 3 shows the flowchart of Lean Aik Furniture’s

business model.

10

Figure 3: Business model of Lean Aik Furniture

11

2.4 Chapter Summary

This chapter will be explained more about the basic concept, definition and theory of

our system called Advancement of Accounting and Administration System with Customized

Requirement (AAASCR). It explains about the relation between AAASCR and some system

modules such as Inventory System and Accounting System. There are also some features on

both systems that ease business to manage their sales and stocks. Other than that, the profile of

the chosen company which is Lean Aik Furniture also will be discussed more such as their

background, the history of how their company started and the inspiration of this company name.

This company has chosen the strategic and attraction location which is in the middle of

residential areas is also one of the important details that will be explained in this chapter. The

chapter goes on to present the vision and mission of the company and the organization structure.

The organization structure that consists of a family and two workers will help one another to

manage their business that is led by a director, Mr Beh Yeong Peng who is the father of his

family. Products and services that they sell and provide are affordable for customers who are

looking for the furniture to decorate their houses. The detail about the current project of this

store will also be elaborated in this chapter. Last but not least, there were investigation details

on the existing system of this company. Their existing system might get some problems and

issues but it will be improved and solved by the project developer by proposing a new system

that solves these issues. Subsequently, the system development methodology for instance the

methodology used, chosen software process model, project planning, software and hardware

requirements will be elaborated in detail in the next chapter.

12

CHAPTER 3

3.0 System Development Methodology

3.1 Introduction

System Development Methodology such as agile and spiral is a framework that is used

to organize, schedule and monitor the process of designing an information system (Khan, 2016).

In this project, we will use the waterfall model as a methodology. The waterfall model is made

up of 6 phases, requirement, design, development, testing, deployment and maintenance. This

chapter will explain how waterfall model is applied in this project.

3.2 Chosen software process model

Figure 4: A waterfall model

Figure 4 shows a waterfall model. There is some reason we use the waterfall model in this

project. First, the waterfall model is suitable for beginners like us that have no experience in

system analysis to use. The model is easily understood by beginners and implemented. All of

the activities are defined clearly so that everyone knows what they will do in the current stage.

Other than that, we can recognize all of the requirements of the system before the

implementation starts and constraint the change to requirements when the project is running.

13

Table 1: The activities in waterfall model

Requirements The person in charge of the organization is interviewed. The

interviewer's questions are discussed and prepared so that the

background, information, business process model, problem

encounter and requirements can be known. Google Meet is used to

interview the person in charge.

Design The information and the requirements gathered from the organization

are analysed. The system design that specifies hardware and system

specifications is created. The interface, input and output of the

system are discussed and documented.

Development

(Implementation)

By referring to the system design, a sketch prototype is designed by

using Marvel application. The prototype can be made into an

application.

Testing,

Deployment,

Maintenance

The project will not undergo the testing phase, deployment phase and

maintenance phase because this project is aimed to give a chance for

university students to do system analysis on an organization.

3.3 Project Planning

3.3.1 Gantt Chart

The Gantt chart of this project is completed by using Gantt Project applications. The project is

planned until the Requirement phase only and all of the phases’s sub activities are listed in

Figure 6. A clearer picture of the Gantt chart can be found on the Appendix.

Figure 5: Gantt chart

14

Figure 6: Date in the Gantt Chart

Figure 7: Date in the Gantt Chart

3.4 Software and Hardware Requirements

A prototype which is an initial model of a product is required to test a design before the

actual designed product is come out. This is because a prototype is usually used to improve the

products and systems before they are implemented on a broad scale (Manar, 2015). Therefore,

there are several software and hardware that we have to use for designing our prototype.

15

3.4.1 Software

Table 2: List of Software

Name of

software

Specification Purpose

Marvel

application

Marvel - Design and

build Apps App 2.3.8

for android

Figure 8: Icon for

Marvel application

It is an application for the design teams to have

efficient prototyping, testing and handoff. By

using Marvel applications, we can create realistic

prototypes with just simple operations in a short

period of time. Then, we also can transform our

sketch for the design into an interactive

prototype.

Microsoft

Word Office

Microsoft Word Office

2019

Figure 9: Icon for

Microsoft Word Office

By using the ‘DESIGN’ function in the Microsoft

Word Office, we can produce a simple sketch of

the prototype easily. It will bring us a lot of

convenience in the process of completing the

prototype since all of us are familiar with the use

of Microsoft Word Office for report writing and

to finish the task given.

GanttProject GanttProject 3.0

Figure 10: Icon for

GanttProject

GanttProject allows us to build a Gantt chart

effortlessly because there is no complex setup

needed. Other than that, we can simply import the

existing documents and also export the documents

to Microsoft Project for the purpose of produce a

report.

16

3.4.2 Hardware

Table 3: Hardware Requirements

Name of

hardware

Specification

Processor Intel(R) Celeron(R) N4000 CPU (1.1 GHz base frequency, up to 2.6

GHz)

RAM 4.0 GB

Hard Drive 64 GB SSD

Graphic card Intel(R) UHD Graphics 600

System type 64-bit operating system, x64-based processor

Resolution 1366 x 768

3.5 Chapter summary

In this chapter, we have discussed system development methodology such as the

methodology used, chosen software process model, project planning, and software and

hardware requirements. The methodology that we used for the system development is the

waterfall model as it is easier for the beginner to get started on system development. Besides,

it also allows us to become more understanding about the requirements of the system and

requirements constraint to change for whole system development. The activities that will be

carried out in the waterfall model are requirements (interview conducted to get more

information about the company’s background and requirements of the product), Design

(analysing the information and create the system design) and Development (designing sketch

prototype). Testing, Deployment and Maintenance would not be carried out since the purpose

of this project is to give the opportunity for university students to know more about the process

of developing a system. Furthermore, the Gantt chart will be shown in this chapter. For the

software requirements to develop a prototype, we have decided to use Marvel application,

Microsoft Word Office and GanttProject while for the hardware requirements, the

specifications of the hardware have been stated above.

17

References

1. Accounting system. (n.d.). Retrieved from debitoor:

https://debitoor.com/dictionary/accounting-

system#:%7E:text=An%20accounting%20system%20allows%20a,%2C%20accounts

%20payable)%2C%20etc.&text=However%2C%20historically%2C%20accounting%

20systems%20were,of%20manual%20calculations%20and%20balances.

2. Entrepreneur. (20 April, 2006). Tracking Inventory. Retrieved from Entrepreneur:

https://www.entrepreneur.com/article/21852

3. Khan, K. (3 August, 2016). System Development Methodologies. Retrieved from

Slideshare: https://www.slideshare.net/KashifKhan76/system-development-

methodologies-

64648700#:~:text=2.,own%20recognized%20strengths%20and%20weaknesses.

4. Manar, A. H. (2015). Prototype. Retrieved from Gale in Context:

https://link.gale.com/apps/doc/ENKDZQ347975681/SCIC?u=dclib_main&sid=SCIC

&xid=7944326d

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Appendix A

Interview form

19

20

21

22

23

APPENDIX B

Gantt chart

24

25

APPENDIX C

Quotation

26

APPENDIX D

Delivery Order

27

APPENDIX E

Invoice

28

APPENDIX F

Link for Interview Video

https://drive.google.com/file/d/1HSjIkxNQxakJCSEVmnE0lRsHyy1KkaOS/view?usp=s

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