BHARAT PETROLEUM CORPORATION LIMITED€¦ · Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus Page 1 of 4 Jet Fuel Thermal Oxidation Tester (JFTOT) as per ASTM

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BHARAT PETROLEUM CORPORATION LIMITED MUMBAI REFINERY, MAHUL

MUMBAI – 400 074, INDIA

Central Procurement Organisation (Refineries)

SUBJECT: SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR

ELLIPSOMETRIC (ETR) FOR QUALITY ASSURANCE LAB IN BPCL - MUMBAI

REFINERY

REF. : CRFQ No. 1000287065, e-Tender No. 28368

DUE ON

03.10.2017 at 11:00 Hrs. (IST)

PRE-BID MEETING ON 12.09.2017 AT 10.00 HRS (IST)

AT

CPO (REFINERIES), MUMBAI REFINERY,

MAHUL, MUMBAI-4000074, INDIA.

PHONE: +91-22-25533133/25533129

Page 2 of 3

1.0 INTRODUCTION :

Bharat Petroleum Corporation Limited (BPCL) – Central Procurement Organization

(Refineries) invites quotations for the “Supply of JFTOT with interferometric Tube

Rating (ITR) or Ellipsometric (ETR) for Quality Assurance Lab in BPCL-Mumbai Refinery”

through e-tendering platform under 3 (Three) Bid system (i.e. Part 1 - Pre-

Qualification Criteria, Part 2 - Techno-commercial/Un priced Bid & Part 3 - Price Bid).

Tender can be downloaded from any of the following websites:

• e-Procurement portal : https://bpcleproc.in

• BPCL Web : https://www.bharatpetroleum.in/tender/view-tenders.aspx → Select

Department → CPO (Refineries)

• Central Public Procurement Portal : http://eprocure.gov.in/cppp

For participation in the tender, please fill up the tender online on the e-tender system available

on https://bpcleproc.in.

2.0 INDEX :

The complete set of tender documents consist of the followings:

Part

No.

Annexure No. Description Documents signed and

stamped on all pages to

be uploaded

Part-1

1 PRE-QUALIFICATION (PQ) CRITERIA Scan copy of Full

Document

2 SPECIFICATION FOR JFTOT WITH INTERFEROMETRIC

TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)

Scan copy of Full

Document

3 PROFORMA FOR DECLARATION REGARDING

HOLIDAY LISTING

Scan copy of Full

Document

4 INTEGRITY PACT AGREEMENT FORMAT Scan copy of Full

Document

5 PROFORMA FOR BANK GUARANTEE FOR EARNEST

MONEY DEPOSIT (EMD)

Scan copy of Full

Document

6

UN-PRICED BID

(To be selected ” QUOTED” OR “NOT-QUOTED” in

e-procurement portal)

To be filled in

e-procurement portal

Bidder to note that the above Annexures-1 to 5 duly filled in/duly signed and stamped

along with supporting documents shall be uploaded a nd Annexures-6 shall be filled in

e-procurement portal in Part-1 (Pre-Qualification Criteria) section.

Part-2

7 SPECIAL PURCHASE CONDITIONS (SPC) Scan copy of Last Page

8 INSTRUCTIONS TO BIDDERS (ITB) Scan copy of Full

Document

9 GENERAL PURCHASE CONDITIONS (GPC) - BPCL Scan copy of Full

Document

10 COMMERCIAL QUESTIONNAIRE Scan copy of Full

Document

11 APPLICABLE CHARGES, TAXES, DUTIES, FREIGHT ETC. To be filled in


12 TECHNICAL DEVIATION FORM Scan copy of Full

Document

13 COMMENCIAL DEVIATION FORM Scan copy of Full

Document

14 FORMAT FOR BIDDER’S INFORMATION Scan copy of Full

Document

15 ANTI PROFITERING DECLARATION Scan copy of Full

Document

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16 BPCL SUPPLIER/ VENDOR ADVISORY ON

ENVIRONMENTAL CRITERIA

Scan copy of Full

Document

17 GST DETAILS Scan copy of Full

Document

18 POLICY OF HOLIDAY LISTING OF VENDORS IN BPCL Scan copy of Full

Document

Bidder to note that the above Annexures duly filled in/duly signed and stamped along with

supporting documents shall be uploaded in Part-2 (T echno-commercial / Unpriced) section.

No prices shall be indicated in any of the above do cuments. Annexure-11 shall be filled in

e-procurement portal.

Part-3 19 PRICE BID FORMAT To be filled in


Bidder to note that the prices shall be filled only in the e -procurement portal in Part-3

(Price Bid) section.

3.0 CONTACT PERSONS

3.1 Please note that the tender enquiry is invited through e-tendering mode. In case

of any clarification regarding the tender, followin gs are the contact persons:-

3.2 FOR e-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while

enrolling or while participating in this e-Tender, please e-mail to the following

E-Mail ID along with the snapshots of the errors be ing faced to:

E-Procurement Technologies Limited,

Bidders Help Desk No. : +91 - (79) - 40270573

E-Mail: [email protected]

Mr. Ajay Nandangi

E-Mail: [email protected]

Contact: +91 8433615195

3.3 FOR OTHER CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Shri Joji J Melel, Procurement Manager-CPO(R), BPCL – Mumbai Refinery, Mahul,

Mumbai-400074.

Tel no.: +91-22-25533133,

e-mail: [email protected]

Shri B.K.Basu, Procurement Leader-CPO(R), BPCL – Mumbai Refinery, Mahul,

Mumbai-400074.

Tel no.: +91-22-25533129,

e-mail: [email protected]

Important: All updates, amendments, corrigenda, due date extensions etc., (if any)

will be posted on the e-tendering portal / websites as and when required.

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Annexure-1

PRE-QUALIFICATION CRITERIA

SUB : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)

FOR QUALITY ASSURANCE LABORATORY IN BPCL MUMBAI REFINERY

REF : CRFQ NO. 1000287065, E-tender no. 28368

Vendor Name : M/s. __________________________________ Location : ________________ Vendor Offer Ref. No.: _________________________________ Offer Date : ______________ Contact Person Name : ________________________ Mobile No. _______________________ E-mail ID : ___________________________________ Land line No. : ____________________

BIDDERS SHALL ESSENTAILLY HAVE TO COMPLY WITH THE FOLLOWING CRITERIA FOR BEING

ELIGIBLE FOR PARTICIPATING IN THIS TENDER.

SR.

NO. PQ CRITERIA REQUIREMENT

RESPONSE

BY THE

BIDDER

1.0 TECHNICAL

1.1

a) Bidder shall be either Original

Equipment Manufacturer (OEM) /

OEM’s Indian Subsidiary or OEM’s

Authorized Indian Representative of

JFTOT with interferometric Tube Rating

(ITR) or Ellipsometric (ETR) - a Quality

Assurance Laboratory Instrument.

b) Authorized Indian Representative of

the Instrument JFTOT with

interferometric Tube Rating (ITR) or

Ellipsometric (ETR) shall submit a

certificate from OEM / OEM along with

Indian Subsidiary as applicable

regarding corporate undertaking to be

jointly and severally responsible for

proper and timely execution of the

contract and discharge of liabilities of

its Indian Representative.

a) Bidder to submit

documentary proof

b) Bidder to submit

documentary proof

1.2

Foreign bidder must have authorized

Indian representative. Indian

representative must have established

service set-up with sufficient qualified

permanent manpower and be

capable of providing regular

maintenance service for JFTOT with

Bidder to submit documentary

proof which includes name

and complete details of

Authorized Indian Agent /

Dealer.

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interferometric Tube Rating (ITR) or

Ellipsometric (ETR).

1.3

Bidder must have successfully

executed at least one Purchase Order

for supply, installation & commissioning

of JFTOT with interferometric Tube

Rating (ITR) or Ellipsometric (ETR) in

India / Abroad in last 3 years in

Petroleum Refinery Laboratories / R&D

Centres.

Bidder to submit all relevant

documents i.e. copies of

Purchase Order/s describing

the Make, Model No., Order

quantity of the instrument

quoted by them, proof of

supply of the instrument during

preceding 3 years to be

counted prior to bid due date.

1.4

. The Laboratory Instrument i.e. JFTOT

with interferometric Tube Rating (ITR) or

Ellipsometric (ETR) supplied as

specified in Clause-1.3 above should

have completed a minimum of 6

months of satisfactory operation.

Bidder to submit Performance

Certificate of the Instrument as

documentary proof.

2 FINANCIAL

2.1 Average annual turnover of the bidder

as per the audited books of account

for the last three financial years, up to

2016-17.

Not less than INR 29.5 Lakhs

(USD 45951 / EURO 39022)

2.2 Net worth of the bidder as per the

audited books of account for the latest

financial year.

Should be positive

The ‘Note to Bidders’ and the ‘Documents to be submitted by the Bidders’ for Pre-qualification are

mentioned below:

1) Note to Bidders:

i) Bidder shall meet the Technical Criteria Clause 1.1 to 1.4 for the same instrument with

Model No., Make which they are going to quote against the tender.

ii) Bidder should ensure submission of complete information / documents in the first instance itself.

Qualification may be completed based on the details so furnished without seeking any

subsequent additional information.

iii) Bidder shall submit satisfactory performance certificate of the relevant Lab Instrument

supplied by them by giving detailed reference (e-mail address / contact details) of end

user(s). Owner (BPCL) shall have the right to obtain feedback directly from any or all end

user(s) about performance of the Laboratory Instruments supplied by the Bidder at their

location/s.

iv) Submission of authentic documents is the prime responsibility of the bidder. Wherever BPCL

has concern or apprehension regarding the authenticity /correctness of any document, BPCL

reserves the right of getting the documents cross verified from the document issuing authority.

In case of non-submission of the required documents or ambiguity or incomplete documents,

BPCL reserves the right to reject the bidder's tender without assigning any reason.

v) Bidder shall not be on the Holiday List of BPCL/MOP&NG/Any Other Oil PSEs and shall submit

the declaration for the same.

vi) Bidder shall note that the Bid evaluation will be on the basis of lowest total landed cost (L1) of

JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR).

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vii) Exchange rate of foreign currency conversion to Indian Rupees shall be considered as per TT

selling rate published by the State Bank of India on the previous working day of opening of the

Pre-Qualification Bid for the PQ criteria evaluation.

2) Other documents to be submitted by the Bidders:

- All relevant documents i.e. copies of Purchase Order/s describing the Make, Model No., Order

quantity of the instrument/s quoted by them, proof of supply of those instrument & satisfactory

performance as specified in PQ Technical Criteria Clause 1.3 & Clause 1.4.

- Company Profile indicating organization structure of bidding entity.

- Catalogue / Brochures and documentary proof towards bidder’s manufacturing and testing

facilities.

- Audited Profit & Loss Account, Balance Sheets/Statement of Assets & Liabilities etc. for the

immediately preceding three financial years ending 31.03.2017. Further, for bidders who have

not finalized their books of account for the financial year 2016-17, evaluation of these criteria

would be done based on immediately preceding three financial years ending on 31.03.2016.

- Declaration of “Holiday Listing” and “Integrity Pact”.

- In case, a foreign bidder submits any of the Pre-Qualification support documents in any

language other than English, then it will be the responsibility of such foreign vendor to also

provide the English translation copy of the same duly certified, stamped and signed by their

Local Chamber of Commerce / Notary of their country.

Signature : ___________________________

Name : ______________________________

Official Seal : _________________________

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Annexure-1A

SUB : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)

FOR QUALITY ASSURANCE LABORATORY IN BPCL - MUMBAI REFINERY


Details of Proof of meeting the Pre-Qualification Criteria Sr. No. 1.3. i.e. Purchase order copies and invoices submitted:

SR. NO. PO PLACED BY PO. NO. PO DATE INVOICE NO. INVOICE

DATE

INVOICE

AMOUNT

1

2

3

TOTAL VALUE OF INVOICES

(Signature of Vendor with Company seal)

Name of the Authorised Signatory :

Designation :

Date :

Page 5 of 5

Annexure-2

Specifications for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus

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Jet Fuel Thermal Oxidation Tester (JFTOT) as per ASTM D-3241/IP 323(Latest version), ISO 6259along with Multi wavelength Ellipsometric Heater tube scanner and confirming to the following Details and technical specifications: The main Instrument should be a standalone unit and should be equipped with the following Features:

1. Instrument should be equipped with Quick connect sample and waste heads that

minimize jet fuel vapor exposure to the user and environment

2. Instrument should have sample filtration system separate from instrument to avoid spillage on instrument and closed sample aeration system minimize exposure to vapors

3. Instrument should have mechanism to prevent Air draft effect on test section. Test should not start until the section doors are is closed.

4. Instrument should have Radio frequency identification device for Intelligent Heater Tubes (IHTs)

5. Instrument should have automatic heater section to detect electrically shorted to the test section before test. Automated breakpoint sequence to determine fuel breakpoint temperature.

6. Instrument should be equipped with Real-time sample flow sensor to monitor and display of real flow rate during test. Calibrated flow meter should measure actual flow and calculate volume of fuel used during test

7. Instrument shouldable to prevent spillageduring test and disassembly of heater tube section. This should also prevent dripping of fuel from bulkhead fittings between tests.

8. Instrument should be provided with tool-less fasteners for all routinely assembled test components. In addition tool-less connections should be possible for line connections, the bus-bar clamps and pre-filter housings.

9. Instrument should be capable of Auto-prime sample pump – to push fuel to the pump to ensure priming of pump without operator assistance.

10. Instrument should be equipped with vertically mounted high capacity air dryer that quick-connects. This should be installed in the instrument for easy access.

Annexure-2


Page 2 of 4

11. Instrument should be supplied with Color touch screen with non-Windows based computer system to save much needed bench space for keyboard and mouse and should be easy to update via USB drive.

12. Instrument should be capable of connecting to data system through software for easy access and unlimited data storage.And Connectivity to LIMS.

13. Instrument should be capable of carrying out automatic test runs, to reduce the time spend by operator for the monitoring of the test.

14. Instrument should ensure fuel is purged with air, the sample test section is washed with sample and the test is initiated and the run to be completed without any operator intervention.

15. Instrument should have been provided with menu driven programming for complete step-by-step guidance for standard or customized test programs.

16. Instrument should have been equipped with an accurate HPLC pump for better flow accuracy and ease of operation.

17. The Unit should also haveFacility to measure humidity & shut off unit in case of RH greater than 20%.

18. Built-in safety system that can stop the flow of test fuel in the event of any leak or tubing break.

19. Critical Operating characteristics of apparatus to be as per ASTM D 3241-06 Table # 2

20. Instrument should be supplied with all other accessories for trouble free operation.

21. To ensure traceable, accurate, and secure jet fuel thermal oxidation testing, Heater tube should electronically store all the important data from JFTOT instruments directly onto the heater tube.

22. Data can be transferred from the JFTOT instruments either directly or via computer interface, or can be entered directly through a MS Windows-based application.

Annexure-2


Page 3 of 4

Technical specs:

Minimum required features of the analyzer are listed below: 1. Sample Capacity: Min 600 ml or more. 2. Fuel Pre- treatment. 3. Fuel System Pressure : 500 psig ± 10% 4. Fuel Flow rate : 3.0 ml/ Min ± 10 % 5. Test duration : 150 ± 2 Min 6. Differential Pressure: 0-300 mmHg. 7. Test Temperature: 100-380 degree C. 8. Provision for aeration at 1.5 L/min air flow rate as per method.

Heater Tubes:

1. The JFTOT Instrument should be supplied with high quality heater tubes which are capable of storing all result data’s electronically for better traceability and security for jet fuel testing.

2. The heater tube should have been equipped with a RF Identification device to permanently store the result data’s to enable to keep the tube and the results data together for facilitating traceability and ensuring accuracy.

Heater Tube specification:

1. Tube length : 161.925 +/- 0.254 mm. 2. Out Side diameters – Centre section : 3.175 +/- 0.051mm. 3. Inside Dia : 1.651 +/- 0.051mm 4. Surface finish : nm 50 +/-20 5. Standards : ISO 15693 RF protocol.

Multi-WavelenthEllipsometric Jet Fuel Thermal Oxidation Heater Tube Scanner

1. Multi Wavelength Ellipsometric JFTOT Heater tube scanner to provide pass/fail

results with a full 2D and 3D thickness map defining maximum deposit thickness and volume to suit ASTM D3241 application with the following specifications:

2. Instrument should be fully automatic, stand alone and should be capable of

operating with minimum or no training with one button operation.

3. Instrument should be capable of measuring Normal JFTOT Heater tubes and Intelligent JFTOT Heater tubes.Also heater tubs run on any other JFTOT

4. Principle of Analysis : As per the method

5. Standard Test Method : To follow ASTM D3241. 6. Measurement range :

Deposit Thickness : 0 to 500nm. Deposit Volume : 0 to 0.5 mm3.

Annexure-2


Page 4 of 4

7. Stated Precision :

Repeatability :< 2nm. Reproducibility :> 4nm.

8. Instrument should be capable of measuring the tube in less than 10 minutes.

9. Light source: LED.

10. Estimated Light source Life: More than 30,000 Hrs.

11. Number pf measuring points: 1200.

12. Results: Instrument should be capable of providing seamless integration of

JFTOT and tube scanner data in to a unified report.

13. Numerical heater tube scan

a. Objective pass/fail results

b. Quantifiable HT deposit thickness and volume

c. Unified test report with results from JFTOT & Tube scanner.

d. Data integration using Intelligent Heater Tubes.

14. Results should incorporate the following:

a. Heater Tube Number

b. Sample ID

c. Pass/Fail Result

d. Deposit Thickness

e. Deposit Volume

f. 2D & 3D Color Map

15. The scanner should be capable of storing the results in the Intelligent Heater

Tube.

16. Instrument Validation: Automatic Validation using five Atomic Layer Deposition

Tubes.

17. Internal memory : Up to 2000 Results.

18. Pass word protection to be incorporated.

19. Calibration / Validation Log : Custom validation range selection.

20. Connectivity / out put : 3 x USB, 1x Ethernet LAN, Network Printer Connectivity

should be available, power 230V - 50 Hz .

General Terms & Conditions for Jet Fuel Thermal Oxidation Tester (JFTOT) Apparatus

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Vendor to fill-up and submit the following general terms & condition signed and stamped, along with the offer.

GENERAL TERMS & CONDITIONS

Sr. No

Description Vendor compliance (YES/NO)

1 Spare parts and consumables: Vendor to quote rates (individually) for

complete spare parts for each equipment and consumables for two years

of trouble free operation and maintenance.

N.B: Apart from the vendor submitted list, if any material is required during

these period same shall be supplied by vendor without any time & cost

implication to BPCL.

2 Software & Documentation: Vendor to submit three hard copies of

original (in English language) instruction, operation and maintenance

manuals and one soft copy (CD) along with the supply. Back-up Software

CDs shall be supplied along with equipment.

Apart from the above, following minimum documents (hard copies) to be supplied along-with Equipment -

• Operation / Service Manual

• Detailed list of all spare parts

• Details of the preventive maintenance

3 Inspection/Internal Test report: The Instrument shall undergo factory testing and OEM shall be fully responsible for completing all the in-house testing and calibration of the Instrument for the functional requirement as per tender specification. Vendor to submit the OEM internal test report including calibration report and factory setting parameter report before dispatch of the material for BPCL approval.

4 Performance test and guarantee: Vendor shall guarantee the equipment

supplied for satisfactory performance for a period of 12 months from the

date of successful commissioning to the satisfaction of BPCL in-charge.

Any deficiency observed during this period shall be set right by the vendor

at free of cost.

Vendor shall be responsible for the quality, proper design, workmanship

and operation of all equipment, accessories supplied for a period of 12

months from the date of taking over by the owner at site.


Page 2 of 3

It is to be noted that during the defect liability / warranty period, vendor will

take complete responsibility for any defect observed in the equipment

including replacement of equipment / component at no extra cost.

5 Training: Vendor to impart operational and service training on the

instrument to BPCL personnel (8 persons) for 3 days or till to BPCL’s

satisfaction at BPCL site, Mumbai.

6 Annual Maintenance Contract (AMC): Vendor to submit year-wise offer

for Annual maintenance contract with their standard terms and conditions

including no. of visits for at least 2 years after warranty period. There shall

be 4 visits in one year for preventive maintenance and any number of

visits for emergency breakdown of equipments.

7 Performance track record (PTR): Vendor should confirm that the quoted

model is the latest one & shall have at least six months performance track

record for similar application. The documentary evidence and user list in

India for the offered equipment shall be submitted for evaluation along

with the offer. The technical offer will not be evaluated in absence of this

information.

8 Installation & Commissioning: Installation & commission of the

instrument at BPCL Quality laboratory shall be under vendor's scope. It is

vendor's responsibility to demonstrate the performance of the equipment

to the fullest satisfaction of BPCL engineers and as per the relevant

standards.

9 Service backup: Vendor shall have proper service support for offered

system in India and to provide after sale service with experience and

trained engineers. Vendor to furnish in their offer the service agency’s

brief performance history, years of handling experience of similar

equipment, Postal Address, Telex and Fax numbers and contact persons

name etc. in India / preferably in Mumbai.

10 Delivery: Preferably within ten weeks of placement of purchase

order/LOI. Vendor to indicate the same.

11 Logistic Support Letter: Vendor to provide the logistic support letter of

Ten years for the offered Instrument as per enclosed format (Annexure-A)

12 Supply: It is vendor's responsibility to supply all the required

accessories/tools to successfully commission and make the equipment


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fully functional to its intended use and the same to be included in the

basic price of the main instrument.

13 Quotation: Vendor’s quotation of the complete equipment/ Instrument

shall comprise the prices of all the necessary accessories/tools.

Each of the mandatory / consumable spares shall have complete model

no / part no with unit price.

Year wise AMC rate to be quoted i.e AMC for 1st year & AMC for 2nd year.

14 Space, Environment & power requirement etc pre installation requirement

of the instrument to be indicated in the quotation. M/S BPCL shall provide

stabilized (through 10KV stabilizer) 230VAC power supply at a single

point (Any further power distribution required, shall be under vendor’s

scope).

15 PC requirement: Vendor to indicate the PC requirement if any along with

the offer. If PC is required, vendor to indicate the minimum hardware configuration with operation software requirement in the offer. It will be vendor’s responsibility to install & configure the necessary software (except OS, Office & Anti-virus) for proper functioning of the instrument. Vendor to note that, vendor offered software shall be latest version only.

16 Hardware & software capabilities of the instrument to be indicated in the

quotation.

17 Vendor to conform that quoted equipment shall abide to the latest

international safety norms (necessary certificate to be provided).

18 Comply/deviation statement: Vendor to submit the compliance / deviation

statement of technical specification in the following format, along with

technical bid. The offers will not be evaluated without this statement.

Sr. No. Item BPCL Requirement Vendor's Offer Deviation Remark

Annexure -A

CERTIFICATE FOR LOGISTICS SUPPORT FOR JET FUEL THERMAL

OXIDATION TESTER (JFTOT) APPARATUS

(To be signed by Principal’s corporate level signatory on company’s letterhead)

I, on behalf of M/s______________________________ confirm that the

___________ for _______________________ measurement quoted by

M/s_______________________________ for M/s BPCL-MR against Tender No.

__________________ shall continue to be supported by us for a period of minimum

Ten years. The quoted system shall not be withdrawn from Indian market as a matter

of our corporate policy.

I further confirm that in case of placement of order by BPCL-MR on us, we shall

continue to support BPCL-MR in providing back-up engineering, maintenance support

and spare part support for a period of Ten years from the date of placement of order.

SIGNATURE WITH SEAL

AUTHOURIZED, SENIOR

MANAGEMENT LEVEL

SIGNATORY

Annexure - 3 (The Declaration should be produced on Vendor’s Letter Head selecting content for

proprietary/partnership/company as applicable and last para.)

PROFORMA OF DECLARATION OF HOLIDAY LISTING


---------------------------------------------------------------------------------------------------------------------------

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern

M/s. _____________ which is submitting the accompanying Bid / Tender nor any other

concern in which I am a proprietor nor in any partnership firm in which I am involved

as a Managing Partner have been placed on holiday list declared by Bharat

Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as indicated

below:

(Here give particulars of holiday listing and in absence thereof state “NIL”).

----------------------------------------------------------------------------------------------------------------------------

In the case of a Partnership Firm:

We hereby declare that neither we, M/s. __________________ submitting the

accompanying Bid / Tender nor any partner involved in the management of the said

firm either in his individual capacity or as proprietor of any firm or concern have or has

been placed on holiday list declared by Bharat Petroleum Corporation

Limited/MOP&NG/any other Oil PSEs, except as indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”)

--------------------------------------------------------------------------------------------------------------------------------------------------------

In the case of Company:

We hereby declared that we have not been placed on any holiday list declared by

Bharat Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as

indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”)

--------------------------------------------------------------------------------------------------------------------------------------------------------

It is understood that if this declaration is found to be false in any particular, Bharat

Petroleum Corporation Limited shall have the right to reject my / our bid, and, if the

bid has resulted in a contract, the contract is liable to be terminated.

Place: ____________ Signature of the Bidder______________

Date: ____________ Name of the Signatory_______________

Page 1 of 5

Annexure -4

IINNTTEEGGRRIITTYY PPAACCTT

Between

BBhhaarraatt PPeettrroolleeuumm CCoorrppoorraattiioonn LLiimmiitteedd ((BBPPCCLL)) hheerreeiinnaafftteerr rreeffeerrrreedd ttoo aass ""TThhee PPrriinncciippaall"",,

AAnndd

…………………………………………………………………………………………….. hereinafter r eferred to as "The Bidder/

Contractor/ Supplier".

PPrreeaammbbllee

The Principal intends to award, under laid down org anization procedures, contract/s for Tender for

“Supply of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR) for Quality

Assurance Laboratory in BPCL-Mumbai Refinery” (CRFQ-1000287065, e-Tender No. 28368). The

Principal values full compliance with all relevant laws and regulations, and the principles of economi c

use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s an d

Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international Non-

Governmental Organisation "Transparency International" (TI). Following TI's national and international

experience, the Principal will appoint an Independent External Monitor who will monitor the tender

process and the execution of the contract for compliance with the principles mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to

observe the following principles:

a) No employee of the Principal, personally or through family members, will in

connection with the tender, or the execution of the contract, demand, take a promise

for or accept, for himself/ herself or third person, any material or immaterial benefit

which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason.

The Principal will, in particular, before and durin g the tender process, provide to all

Bidders the same information and will not provide t o any Bidder confidential/

additional information through which the Bidder cou ld obtain an advantage in relation

to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal

offence under the relevant Anti-Corruption Laws of India, or if there be a substantive

suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate

disciplinary actions.

Page 2 of 5

Section 2 - Commitments of the Bidder/ Contractor/ Supplier

((11)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr ccoommmmiittss iittsseellff ttoo ttaakkee aallll mmeeaassuurreess nneecceessssaarryy ttoo pprreevveenntt

ccoorrrruuppttiioonn.. HHee ccoommmmiittss hhiimmsseellff ttoo oobbsseerrvvee tthhee ffoolllloowwiinngg pprriinncciipplleess dduurriinngg hhiiss ppaarrttiicciippaattiioonn iinn tthhee

tteennddeerr pprroocceessss aanndd dduurriinngg tthhee ccoonnttrraacctt eexxeeccuuttiioonn..

aa)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr wwiillll nnoott,, ddiirreeccttllyy oorr tthhrroouugghh aannyy ootthheerr ppeerrssoonn oorr ffiirrmm,, ooffffeerr,,

pprroommiissee oorr ggiivvee ttoo aannyy ooff tthhee PPrriinncciippaall''ss eemmppllooyyeeeess iinnvvoollvveedd iinn tthhee tteennddeerr pprroocceessss oorr tthhee

eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt oorr ttoo aannyy tthhiirrdd ppeerrssoonn,, aannyy mmaatteerriiaall oorr iimmmmaatteerriiaall bbeenneeffiitt wwhhiicchh hhee//sshhee

iiss nnoott lleeggaallllyy eennttiittlleedd ttoo,, iinn oorrddeerr ttoo oobbttaaiinn iinn eexxcchhaannggee,, aannyy aaddvvaannttaaggee ooff aannyy kkiinndd wwhhaattssooeevveerr

dduurriinngg tthhee tteennddeerr pprroocceessss oorr dduurriinngg tthhee eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt..

b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any

undisclosed agreement or understanding, whether formal or informal. This applies in

particular to prices, specifications, certifications, subsidiary contracts, submission or

non-submission of bids or any other actions to rest rict competitiveness or to

introduce cartelisation in the bidding process.

c) The Bidder/ Contractor/ Supplier will not commi t any offence under the relevant Anti-

Corruption Laws of India; further the Bidder/ Contr actor/ Supplier will not use

improperly, for purposes of competition or personal gain, or pass on to others, any

information or document provided by the Principal a s part of the business

relationship, regarding plans, technical proposals and business details, including

information contained or transmitted electronically .

d) The Bidder/ Contractor/ Supplier will, when pre senting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any

other intermediaries in connection with the award of the contract.

(2) The Bidder/ Contractor/ Supplier will not insti gate third persons to commit offences outlined

above or be an accessory to such offences.

Section 3 - Disqualification from Tender Process and Exclusion from Future Contracts

IIff tthhee BBiiddddeerr,, bbeeffoorree ccoonnttrraacctt aawwaarrdd,, hhaass ccoommmmiitttteedd aa ttrraannssggrreessssiioonn tthhrroouugghh aa vviioollaattiioonn ooff SSeeccttiioonn 22 oorr

iinn aannyy ootthheerr ffoorrmm ssuucchh aass ttoo ppuutt hhiiss rreelliiaabbiilliittyy oorr ccrreeddiibbiilliittyy aass BBiiddddeerr iinnttoo qquueessttiioonn,, tthhee PPrriinncciippaall iiss

eennttiittlleedd ttoo ddiissqquuaalliiffyy tthhee BBiiddddeerr ffrroomm tthhee tteennddeerr pprroocceessss oorr ttoo tteerrmmiinnaattee tthhee ccoonnttrraacctt,, iiff aallrreeaaddyy

ssiiggnneedd,, ffoorr ssuucchh rreeaassoonn..

(1) If the Bidder/ Contractor/ Supplier has committed a transgression through a violation of

Section 2 such as to put his reliability or credibi lity into question, the Principal is also entitled

to exclude the Bidder/ Contractor/ Supplier from future contract award processes. The

imposition and duration of the exclusion will be de termined by the severity of the

transgression. The severity will be determined by the circumstances of the case, in particular

the number of transgressions, the position of the transgressors within the company hierarchy

of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of

6 months and maximum of 3 years.

Page 3 of 5

(2) A transgression is considered to have occurred if the Principal after due consideration of the

available evidences, concludes that no reasonable doubt is possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to

resort to and impose such exclusion and further accepts and undertakes not to challenge or

question such exclusion on any ground, including th e lack of any hearing before the decision

to resort to such exclusion is taken. This undertak ing is given freely and after obtaining

independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the damage

caused by him and has installed a suitable corrupti on prevention system, the Principal may

revoke the exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder fr om the tender process prior to the award

according to Section 3, the Principal is entitled t o demand and recover from the Bidder

liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitl ed

to terminate the contract according to Section 3, the Principal shall be entitled to demand and

recover from the Contractor/ Supplier liquidated damages equivalent to Security Deposit/

Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject

only to condition that if the Bidder/ Contractor/ S upplier can prove and establish that the

exclusion of the Bidder from the tender process or the termination of the contract after the

contract award has caused no damage or less damage than the amount of the liquidated

damages, the Bidder/ Contractor/ Supplier shall compensate the Principal only to the extent

of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other

Company in any country conforming to the TI approac h or with any other Public Sector

Enterprise in India that could justify his exclusio n from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender

process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders/ Contractors/ Suppliers/ Subcontractors

(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the Principal before

contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders,

Contractors/ Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender p rocess all Bidders who do not sign this Pact or

violate its provisions.

Page 4 of 5

Section 7 - Punitive Action Against Violating Bidders/ Contractors/ Suppliers/ Subcontractors

IIff tthhee PPrriinncciippaall oobbttaaiinnss kknnoowwlleeddggee ooff ccoonndduucctt ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr,, oorr ooff

aann eemmppllooyyeeee oorr aa rreepprreesseennttaattiivvee oorr aann aassssoocciiaattee ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr

wwhhiicchh ccoonnssttiittuutteess ccoorrrruuppttiioonn,, oorr iiff tthhee PPrriinncciippaall hhaass ssuubbssttaannttiivvee ssuussppiicciioonn iinn tthhiiss rreeggaarrdd,, tthhee PPrriinncciippaall

wwiillll iinnffoorrmm tthhee VViiggiillaannccee OOffffiiccee..

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credi ble Independent External Monitors for this

Pact. The task of the Monitor is to review independently and objectively, whether and to what

extent the parties comply with the obligations unde r this agreement.

(2) The Monitor is not subject to instructions by t he representatives of the parties and performs

his functions neutrally and independently. He repor ts to the Chairperson of the Board of the

Principal.

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the Bidder/

Contractor/ Supplier. The Bidder/ Contractor/ Suppl ier will also grant the Monitor, upon his

request and demonstration of a valid interest, unrestricted and unconditional access to this

project documentation. The same is applicable to Su bcontractors. The Monitor is under

contractual obligation to treat the information and documents of the Bidder/ Contractor/

Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor suffi cient information about all meetings among the

parties related to the Project provided such meetings could have an impact on the contractual

relations between the Principal and the Bidder/ Contractor/ Supplier. The parties offer to the

Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so

inform the Management of the Principal and request the Management to discontinue or heal

the violation, or to take other relevant action. The Monitor can in this regard submit non-

binding recommendation. Beyond this, the Monitor ha s no right to demand from the parties

that they act in a specific manner, refrain from action or tolerate action. However, the

Independent External Monitor shall give an opportun ity to the Bidder/ Contractor/ Supplier to

present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal

within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and,

should the occasion arise, submit proposals for cor recting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within

reasonable time, taken visible action to proceed against such offence or reported it to the

Vigilance Office, the Monitor may also transmit this information directly to the Central

Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Page 5 of 5

Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/ Supplier 12

months after the last payment under the respective contract, and for all other Bidders 6 months after

the contract has been awarded.

If any claim is made/ lodged during this time, the same shall be binding and continue to be valid

despite the lapse of this pact as specified above, unless it is discharged/ determined by Chairperson of

the Principal.

Section 10 - Other Provisions

((11)) TThhiiss aaggrreeeemmeenntt iiss ssuubbjjeecctt ttoo IInnddiiaann LLaaww.. PPllaaccee ooff ppeerrffoorrmmaannccee aanndd jjuurriissddiiccttiioonn iiss tthhee

RReeggiisstteerreedd OOffffiiccee ooff tthhee PPrriinncciippaall,, ii..ee.. MMuummbbaaii.. TThhee AArrbbiittrraattiioonn ccllaauussee pprroovviiddeedd iinn tthhee mmaaiinn

tteennddeerr ddooccuummeenntt// ccoonnttrraacctt sshhaallll nnoott bbee aapppplliiccaabbllee ffoorr aannyy iissssuuee// ddiissppuuttee aarriissiinngg uunnddeerr

IInntteeggrriittyy PPaacctt..

(2) Changes and supplements as well as termination notices need to be made in writing. Side

agreements have not been made.

(3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement must be

signed by all partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of

this agreement remains valid. In this case, the parties will strive to come to an agreement to

their original intentions.

Joji J Melel ………………… …………

For the Principal For the Bidder/ Contractor/

Supplier

Place ……………… Witness 1 : ………………

(Signature/Name/Address)

Date ………………. Witness 2 : ………………

(Signature/Name/Address)

Annexure-5 (This PBG should be produced on non-judicial paper of appropriate value along with PQ Bid.)

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

To

Bharat Petroleum Corporation Ltd.

(CPO) Refineries

Mumbai Refinery, Mahul

MUMBAI 400074

Dear Sirs,

M/s. ______________________________________ have taken tender for the supply of __________________

for Bharat Petroleum Corporation Ltd. The tender Conditions of Contract provide that the Bidder shall pay a sum

of INR/USD/EURO______ (__________________________________________________) as earnest money /

initial / full security deposit in the form therein mentioned. The form of payment of earnest money / security

deposit includes guarantee executed by Schedule ‘A’ Bank, undertaking full responsibility to indemnify Bharat

Petroleum Corporation Ltd. in case of default.

The said______________________________________ have approached us and at their request and in

consideration of the premises we__________________________________________________________

______________having our office at have agreed to give such guarantee as hereinafter mentioned.

1. We___________________________________________________________________ hereby undertake

and agree with you that if default shall be made by M/s. _____________________________________ in

performing any of the terms and conditions of the tender or in payment of any money payable to Bharat

Petroleum Corporation Ltd. We shall on demand pay to you in such matter as to you may direct the said

amount of INR/USD/EURO (_______________________________) only or such portion thereof

not exceeding the said sum as you may from time to time require.

2. You will have the full liberty without reference to us and without effecting this guarantee postpones for any

time or from time to time the exercise of any of the powers and rights conferred on you under the contract

with the said_____________and to enforce or to for bear from endorsing any power of rights or by reason

of time being given to the said which under law relating to the sureties would but for provision have the

effect of releasing us.

3. Your right to recover the said sum of INR/USD/EURO.__________________(__________________

____________________) from us in manner aforesaid will not be affected or suspended by reason of the

fact that any dispute or disputes have been raised by the said M/s.__________________

_________________and/or that any dispute or disputes are pending before any officer, tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up,

dissolution or change of constitution or insolvency of the said______________

____________________but shall in all respects and for all purposes be binding operative units payment of

all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to INR/USD/EURO

(__________________________________) Our guarantees shall remain in force

until_____________________________________________ unless a suit or action to enforce a claim

under_________________________________________ Guar antee is filed against us within six months

from _____________________________(which is date of expiry of guarantee) all our rights under the said

guarantee shall be forfeited and shall be relieved and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and

the undersigned has full power to do under the Power of Attorney dated __________________granted to

him by the Bank.

Yours faithfully

___________________________________________ Bank by its Constituted Attorney Signature of a person

duly authorised to sign on behalf of the bank.

1

Official Seal : _________________

Sr.

No.Description of Item Qty UOM

Basic

Price/Unit

Total Basic

Price

Currency:

1.0 Supply, Inspection & Testing of JFTOT with

interferometric Tube Rating (ITR) or Ellipsometric

(ETR) including accessories/ Commissioning

spares & tools as per Tender Specification.

1 No. Quoted/Not

Quoted

Quoted/Not

Quoted

2.0 Installation, Commissioning and Training Services

of the Instrument at BPCL Quality Assurance

Laboratory in Mumbai Refinery as per Tender

Specification

1 LS Quoted/Not

Quoted

Quoted/Not

Quoted

3.0 Charges for Annual Maintenance Contract for the

1st year after guarrantee period is over as per the

Scope of the Tender

1 LS Quoted/Not

Quoted

Quoted/Not

Quoted


2nd year after guarrantee period is over as per the

Scope of the Tender

1 LS Quoted/Not

Quoted

Quoted/Not

Quoted

5.0 Spares for two years' trouble free Operation &

Maintenance ofJFTOT with interferometric Tube

Rating (ITR) or Ellipsometric (ETR):

5.1 Quoted/Not

Quoted

Quoted/Not

Quoted

5.2 Quoted/Not

Quoted

Quoted/Not

Quoted

5.3 Quoted/Not

Quoted

Quoted/Not

Quoted

5.4 Quoted/Not

Quoted

Quoted/Not

Quoted

5.5 Quoted/Not

Quoted

Quoted/Not

Quoted

5.6 Quoted/Not

Quoted

Quoted/Not

Quoted

5.7 Quoted/Not

Quoted

Quoted/Not

Quoted

5.8 Quoted/Not

Quoted

Quoted/Not

Quoted

5.9 Quoted/Not

Quoted

Quoted/Not

Quoted

ANNEXURE-06A

E-Tender system No: 28368

M/s __________________(Bidder)

Signature : ___________________

BHARAT PETROLEUM CORPORATION LIMITED

Offer No. ____________________(Bidder’s Ref.)

Enquiry /CRFQ No. :1000287065

Name : _______________________

Indian Rupees

PRICED BID FORMAT (INDIAN BIDDER)VENDOR TO FILL UP THIS FORMAT WITH PQ BID MENTIONING "QUOTED" OR "NOT QUOTED" AS

THE CASE MAY BE. NO PRICES SHALL BE MENTIONED.

Fax No. ___________ ___________

Tel. No. : ________ _____________

Page 1

2

Sr.


Basic

Price/Unit

Total Basic

Price

PRICED BID FORMAT (INDIAN BIDDER)VENDOR TO FILL UP THIS FORMAT WITH PQ BID MENTIONING "QUOTED" OR "NOT QUOTED" AS


5.10 Quoted/Not

Quoted

Quoted/Not

Quoted

SIGNATURE AND SEAL OF THE BIDDER

Note:Vendor shall indicate the name of Spares for two years' trouble free Operation & Maintenance quoted with complete

model no. / part no., quantity and Unit of measurement in the space provided under item 5.0.

Page 2

Official Seal : _________________

Sr.


FCA

Price/Unit

Total FCA

Price

Currency:

1.0 Supply, Inspection & Testing of JFTOT with

interferometric Tube Rating (ITR) or Ellipsometric

(ETR) including accessories/ Commissioning

spares & tools as per Tender Specification.

1 No. Quoted/Not

Quoted

Quoted/Not

Quoted

2.0 Installation, Commissioning and Training Services

of the Instrument at BPCL Quality Assurance

Laboratory in Mumbai Refinery as per Tender

Specification

1 LS Quoted/Not

Quoted

Quoted/Not

Quoted


1st year after guarrantee period is over as per the

Scope of the Tender

1 LS Quoted/Not

Quoted

Quoted/Not

Quoted


2nd year after guarrantee period is over as per the

Scope of the Tender

1 LS Quoted/Not

Quoted

Quoted/Not

Quoted

5.0 Spares for two years' trouble free Operation &

Maintenance ofJFTOT with interferometric Tube

Rating (ITR) or Ellipsometric (ETR) :

5.1 Quoted/Not

Quoted

Quoted/Not

Quoted

5.2 Quoted/Not

Quoted

Quoted/Not

Quoted

5.3 Quoted/Not

Quoted

Quoted/Not

Quoted

5.4 Quoted/Not

Quoted

Quoted/Not

Quoted

5.5 Quoted/Not

Quoted

Quoted/Not

Quoted

5.6 Quoted/Not

Quoted

Quoted/Not

Quoted

5.7 Quoted/Not

Quoted

Quoted/Not

Quoted

5.8 Quoted/Not

Quoted

Quoted/Not

Quoted

5.9 Quoted/Not

Quoted

Quoted/Not

Quoted

5.10 Quoted/Not

Quoted

Quoted/Not

Quoted

ANNEXURE-06B

E-Tender Sys No: 28368

M/s __________________(Bidder)

Signature : ___________________


Name : _______________________

Enquiry /CRFQ No. :1000287065


PRICED BID FORMAT (NON-INDIAN BIDDER)VENDOR TO FILL UP THIS FORMAT WITH PQ BID MENTIONING "QUOTED" OR "NOT QUOTED" AS


Tel. No. : ________ _____________

USD / EURO

Fax No. ___________ ___________

Page 1

Sr.


FCA

Price/Unit

Total FCA

Price

PRICED BID FORMAT (NON-INDIAN BIDDER)VENDOR TO FILL UP THIS FORMAT WITH PQ BID MENTIONING "QUOTED" OR "NOT QUOTED" AS


USD / EURO


Note:

Vendor shall indicate the name of Spares for two years' trouble free Operation & Maintenance quoted with complete

model no / part no,quantity and Unit of measurement in the space provided under item 5.0.

Page 2

SPECIAL PURCHASE CONDITIONS Page 1 of 15

Annexure-7



SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)

FOR QUALITY ASSURANCE LABORATORY IN BPCL-MUMBAI REFINERY

SPECIAL PURCHASE CONDITIONS

REF : CRFQ NO. 1000287065, E-tender No. 28368

1.0 INTRODUCTION

1.1 e-Bids in 3 (three) parts are invited for the tender for “SUPPLY OF JFTOT WITH

INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR) FOR QUALITY ASSURANCE

LABORATORY IN BPCL-MUMBAI REFINERY”, in complete accordance with tender

documents and its attachments. For more information on e-Procurement

System followed by BPCL, bidders are requested to refer Instruction to Bidders (ITB)

document.

1.2 This is a Three Part Bid Tender, viz. Part 1 - Pre-Qualification (PQ) Criteria,

Part 2 - Un-priced Techno-commercial Bid & Part 3 - Price Bid. The Bidders shall

submit details/ documents required for each type of Bid, as specified in the tender.

Further, bids of only those bidders whose offers are found acceptable in Part-1 shall

be considered for Part-2 opening and if those bids found acceptable in Part-2 shall

be considered for Part-3 opening for further evaluation. All documents/ Bids

submitted shall be digitally signed and sealed for authentication.

1.3 BPCL reserves the right to finalize the tender, based on the ‘Price Bids’ submitted by

the qualified Bidders. The Bidders should submit th eir best prices in the ‘Price Bid’.

1.4 To participate on tenders hosted by BPCL on e-procurement site, bidders are

required to have a digital certificate and do “Enrollment” (Register on site) by

creating one User Id on the above site. All prospective bidders are requested to

enroll onto BPCL e-tendering platform https://bpcleproc.in/ maintained by

M/s E Procurement Technologies Limited, BPCL authorized Service Provider for

e-tendering.

2.0 SPECIAL TERMS AND CONDITIONS


2.1 The bidder should be a manufacturer of JFTOT WITH INTERFEROMETRIC TUBE RATING

(ITR) OR ELLIPSOMETRIC (ETR) and should have capability of supplying the same as per

tender specification.

2.2 The Instrument, found defective due to poor workmanship/ not meeting the

specification will be rejected and shall be replaced free of cost by the vendor.

2.3 Rates quoted shall remain firm till the execution of the contract period and no claims

for price escalation shall be entertained.

2.4 Items to be delivered by the vendors should be properly packed and sent, to avoid

any damage to the consignment. Supplied Instrument should be properly protected

to avoid any transit damage.

3.0 DEFINITIONS AND INTERPRETATIONS

3.1 Where any portion of the GPC is repugnant to or at variance with any provisions of

the SPC then, unless a different intention appears, the provisions of the SPC shall be

deemed to govern the provisions of the GPC and SPC provisions shall prevail to the

extent of such repugnancy, or variations exist.

3.2 In RFQ Documents unless otherwise stated specifically, the singular shall include the

plural and vice versa wherever the context so requires.

3.3 Notwithstanding the sub-division of the RFQ Documen ts into separate sections and

volumes every part of each shall be deemed to be supplementary to and

complementary of every other part and shall be read with and into the Agreement

so far as it may be practicable to do so.

3.4 All headings, subtitles and marginal notes to the c lauses of the GPC, SPC or to the

Specifications or to any other part of RFQ Document are solely for the purpose of

giving a concise indication and not a summary of th e contents thereof, and they shall

never be deemed to be part thereof or be used in the interpretation or construction

thereof.

3.5 The terms fully capitalized and/or initial capitali zed shall be interchangeable and

shall have the meaning as assigned to fully capital ized term or initial capitalised

term.

3.6 In BIDDING documents, at all such places where obligations are confined to

Purchaser alone, such provision to read as ‘Purchaser’s obligation to the extent the

context so means/ requires.

4.0 SUPPLIER’S SCOPE

4.1 Supplier’s scope shall include but not be limited t o -


a) Supply of Items as per tender technical specifications;

b) Preparation of Quality Assurance / Quality control program and execution of

same;

c) Testing;

d) Packing;

e) Installation;

f) Commissioning;

g) Training;

h) Spares for 2 years’ trouble free Operation & Maintenance;

i) AMC for 2 year after guarantee period;

j) Delivery of the material to BPCL site on door delivery basis by Indian Bidders.

However in the case of Non-Indian Bidders, the delivery of the material shall

be up to FCA International Airport Exit basis

5.0 OFFER VALIDITY

5.1 The offer should be valid for a period of 120 days from the final bid due

date/extended due date for award of contract.

6.0 APPLICABLE CHARGES & GST

6.1 Bidders are requested to quote their Packing and Forwarding charges in basic rate

and applicable freight and applicable GST rates separately.

6.2 All statutory Indian levies, if applicable is payab le extra by BPCL. However, any

increase /decrease in statutory levies on the date of delivery during the scheduled

delivery period on finished materials will be on BPCL's account. If the material is not

supplied within the scheduled delivery period, then any increase on taxes will be on

vendor's account.

6.3 The quoted basic rate shall also include all expens es towards all testing charges of

the Instrument at vender’s works.

7.0 ANTI PROFITEERING CLAUSE:

7.1 If any new tax is introduced on sale of goods/services by VENDOR to OWNER in lieu of one

or more of the then existing taxes or as a new tax altogether and the rate and impact of the

new taxes is less than the rate and impact of existing tax or taxes which it replaces, VENDOR

shall pass on to OWNER the benefit thereof by of commensurate reduction in the amount

payable by the OWNER to VENDOR. If on the other hand, the rate of the new taxes is in

excess than the rate of the new taxes it replaces, the OWNER on satisfactory proof shall

reimburse the VENDOR the additional tax paid by the VENDOR as the result of the

imposition of the new taxes provided they are within the contractual completion date.

Explanation: For the purpose of above clause, impact means and includes the

addition/reduction of taxes suffered on inputs, inp ut services & capital goods. Further,

impact of stranded taxes like CST on Interstate purchases, entry tax/octroi, etc (if applicable)

also needs to be considered.

The vendor shall take steps viz uploading invoice in GSTR 1, payment of the tax liability on

the said invoices and filing of Returns etc. and co mply with all the requirements of


applicable laws including GST laws for the time being in force to enable the OWNER to avail

tax credit/s including input tax credit. Any loss or non-availability of input tax credit by the

OWNER due to non-compliance of applicable tax laws including but not limited to GST laws

in force or otherwise, on the part of VENDOR, an amount equivalent to any tax liability

accruing to the OWNER and/or to the extent of any loss accrued to the OWNER due to the

non-availability of input tax credit or any liabili ty accrued to the OWNER shall either stand

cancelled or deducted from the payment due to the VENDOR or shall be reimbursed by the

VENDOR as the case may be till such default is either rectified or made good by the VENDOR

and the OWNER is satisfied that it is in a position to claim valid input tax credit within the

time-lines as per applicable laws.

Any cost, liability, dues, penalty, fees, interest as the case may be which accrues to the

OWNER at any point of time on account of non-compli ance of applicable tax laws or rules or

regulations thereof or otherwise due to default on the part of VENDOR shall be borne by the

VENDOR. An amount equivalent to such cost, liabilit y, dues, penalty, fees, interest as the

case may be, shall be reimbursed by the VENDOR within 30 days. Any GST as may be

applicable on such recovery of amount shall also be borne by VENDOR and same shall be

collected by the OWNER.

8.0 FIRM PRICES

8.1 The quoted Prices shall remain firm and fixed for the entire duration of contract and

in all respects and no escalation in prices on any account shall be admissible. Non-

acceptance of firm rates for entire duration of contract period by the bidders will

make their bids liable for rejection.

9.0 PAYMENT

9.1 PAYMENT TERMS

100% payment will be made within 30 days from the date of delivery to Mumbai Refinery

and on submission of PBG for 10% of the order value valid till guarantee period plus six

months claim period and on submission of technical documents.

9.2 GENERAL

9.2.1 All payments shall be released within 30 days of receipt of invoice and all requisite

documents, i.e. Material Test Certificates, packing slips etc.

9.2.2 Performance Guarantee for 10% of order value by way of Bank Guarantee from any

Scheduled Indian Bank as per format provided in General Purchase Conditions (GPC).

9.2.3 The PBG should be valid for a period of 24 months f rom the date of supply or 18 months

from the date of commissioning (Guarantee period of 12 months from the date of

commissioning + 6 months claim lodging period) whic hever is earlier. The PBG should be

sent to BPCL directly by Vendor’s Banker.

9.2.4 No initial advance payment along with order shall be made by BPCL against supplies. If a

supplier insists on the same, the offer shall be rejected.

9.2.5 BPCL has tied up with SBI for implementation of SFM S (Structured Financial Messaging

Service) Bank Guarantee Process and the salient features are as given below: Vendors have

to issue SFMS Bank Guarantee for faster payments.


1) Vendors/ Contractors shall provide BPCL’s Bank Account No. & IFSC Code (Details given

below) to their Bank at the time of application for Bank Guarantee in favor of BPCL.

2) Issuing Bank shall issue the Bank Guarantee & send SFMS message to BPCL Bank

confirming the Bank Guarantee as genuine.

3) BPCL’s Bank (SBI) shall in turn send the said SFMS message to BPCL’s dedicated email

ID basis which BPEC shall consider the said Bank Guarantee as verified by Bank.

4) Once the above process is completed, BPEC Team shall proceed with the release of

payment to vendors which is due against the said Bank Guarantee.

Name of Bank: State Bank of India

Branch: CAG Branch, Mumbai, India

Account No: 11083980831

IFSC Code: SBIN0009995

10.0 DELIVERY SCHEDULE / COMPLETION PERIOD

10.1 Delivery: By Indian Bidders -

Vendor should supply the Instrument within 10 weeks of placement of LOA. Delivery

of the materials shall be made on FOT Site basis at BPCL - Mumbai Refinery. The

ordered items are to be delivered to the Refinery Warehouse at Mahul, Mumbai,

Maharashtra, India (Pin – 400074). The receipt of the supplies against the Call offs /

Purchase Order at location shall be considered as Delivery date for calculation of

Price reduction for delay.

Delivery: By Non-Indian Bidders -

In case of order on FCA Basis, the FCA delivery period for all supplies shall not be

later than 10 weeks from the date of LOA. In case the order is converted to CFR

basis, delivery period for supplies at Mumbai airport for all supplies shall not be later

than 12 weeks from the date of LOA. The receipt of the supplies at Mumbai airport

shall be considered as Delivery date for calculation of Price reduction for delay.

BPCL reserve the right to accept or reject offers with delivery period not in line with

BPCL requirement.

10.2 Failing to meet the delivery schedule / completion period will be subject to Price

Reduction and/or curtailing other remedies available to the Purchaser as per RFQ

Documents.

10.3 Bidder shall quote firm freight charges in percentage of basic price up to destination

by road on freight pre-paid door delivery basis.

Bidder has to quote freight charges in percentage only. Non-acceptability of freight

charges in percentage is not acceptable to BPCL and their offers may be

commercially rejected.

10.4 Delay in receiving Invoices or failure in providing copies of dispatch documents and

any demurrage or wharfage or any loss resulting thereby shall be borne by the

vendor.


11.0 PRICE REDUCTION SCHEDULE

11.1 Applicable as per attached GPC.

12.0 DESPATCH INSTRUCTIONS

12.1 Following dispatch documents are required to be submitted by the Supplier

immediately after shipment is made.

• Commercial Invoice

• LR / Challan/Airway Bill

• Packing List

• Quality Certificate

• Test Certificates

• Conformity Certificate

• Country of Origin certificate.

13.0 INSURANCE

13.1 Transit risk insurance shall be covered by BPCL (except insurance up to FCA port of

Exit for Non- Indian Bidders, and same shall be covered by them) and same shall not

be included in the quoted price by the bidders.

14.0 GENERAL PURCHASE CONDITIONS (GPC)

14.1 Attached General Purchase Conditions (GPC) shall be applicable for this contract.

15.0 GUARANTEE/ WARRANTY

15.1 Vendor shall guarantee the equipment supplied for satisfactory performance for a

period of 12 months from the date of successful commissioning to the satisfaction of

BPCL in-charge. Any deficiency observed during this period shall be set right by the

vendor at free of cost to BPCL.

15.2 Vendor shall be responsible for the quality, proper design, workmanship and

operation of all equipment, accessories/tools suppl ied for a period of 12 months

from the date of taking over by the owner at site.

16.0 QUALITY ASSURANCE / QUALITY CONTROL

16.1 The Supplier shall establish document and maintain an effective Quality Assurance

system outlined in recognized codes.

16.2 The purchaser, while agreeing to a Quality Assurance Plan shall mark the stages

where they would like to witness the tests; review any or all stages of work at shop

as deemed necessary for quality assurance.

16.3 No amendment in the specification will be entertained after placement of the

contract.


17.0 SUBMISSION OF OFFER

17.1 Bidders are requested to quote/fill the rate against each item in BPCL e- procurement portal.

Bidders to fill applicable charges and GST at BPCL-Mumbai Refinery in the e-procurement

portal only.

17.2 Following documents are to be signed and stamped on each page and uploaded in the

e-tender portal:-

a. Signed, stamped and scanned copies of “QUOTED” or “NOT QUOTED” and HSN No. of

each item.

b. Signed, stamped and scanned copies of supporting do cuments for meeting technical

specifications,

c. Signed, stamped and scanned copies of applicable charges and GST for the tender.

d. Signed, stamped and scanned copy of Acceptance sheet available at the end of Special

Purchase Conditions (SPC).

e. Signed, stamped and scanned copy of all pages of General Purchase Conditions (GPC),

f. Duly filled, signed (all pages and 3 signatures on last page), stamped and scanned copy

of all pages of Integrity Pact document, Proforma for Declaration regarding Holiday

Listing, Commercial Questionnaire and Advisory on Environmental Criteria,

g. Technical & Commercial Deviations if any, to the tender documents, by giving reference

to the clause nos. in the Technical Deviation or Commercial Deviation.

17.3 Following documents are to be filled online in the e-tender portal:

a) UN-PRICED BID (To be selected ” QUOTED” OR “NOT-QUOTED” in e-procurement portal)

b) APPLICABLE CHARGES, TAXES, DUTIES, FREIGHT ETC

c) PRICE BID FORMAT

17.4 Offer submitted by Telex/ Telegraph/ Fax/ e-Mail or Hard copy shall not be accepted.

17.5 BPCL shall not be responsible for any delay in uplo ading of offer by the bidder in

e-Procurement portal.

17.6 Bidders are to quote based on Specifications.

18.0 EVALUATION CRITERIA

18.1 Bidder shall note that the Bid evaluation will be on the basis of lowest total landed

cost (L1) of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR) to BPCL.

However, individual tendered quantity for the item shall be split only as per MSE policy. MSE

registered vendors should be manufacturer of the Instrument. Bidders have to submit the

MSE Entrepreneur Memorandum (EM-II) certificate for their manufacturing of the

Instrument.

18.2 Offers with precondition on minimum contract value/call off value are not acceptable and

their offer stand commercially rejected.

19.0 TENDER OPENING


19.1 The deadline for bid submission is 11:00 Hrs on the due date mentioned. The bids

can be submitted in the e-procurement website up to the tender due date and time.

19.2 Part-1 i.e. Pre-Qualification (PQ) Bid submitted online for the subject tender will be

opened on e-tendering platform on tender due date and time. Part-2 i.e. Technical

bids of only qualified bidders in PQ Bid will be op ened on e-tendering platform.

Part-3 i.e. priced Bid (if reverse auction not done) submitted online for the subject

tender will be opened on e-tendering platform of qualified bidders only in Technical

bids. Qualified bidders will be informed about the date and time of opening of bids

one day prior to bid opening date by e-mail. It may be noted that technical and price

bid opening can be witnessed by bidders on e-tender site or in person at BPCL

CPO-Refineries office. In case bidder wish to participate in person, they can inform

us the representative’s name, designation and mobile phone number, to enable

BPCL to arrange for necessary visitor’s permission.

20.0 EARNEST MONEY DEPOSIT (EMD) :

20.1 EMD is applicable for this tender. All Bidders except in the case of bidders eligible for

exemption under MSE Policy have to submit an EMD of Rs.10000/ USD 160/ EURO 140

for this tender in PQ bid. For further details refer “Instructions To Bidders (ITB)”.

21.0 POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:

21.1 The guidelines for holiday listing shall be applica ble as per web link given below:

https://bharatpetroleum.in/pdf/holidaylistingpolicy final.pdf

21.2 Bidders are required to confirm that the Holiday Listing Policy of BPCL is read and

understood by them.

21.3 Bidders serving holiday listing order issued (as on bid opening date) by BPCL, MOP&NG or

any other Oil PSEs would not get qualified in this tender.

21.4 A declaration to be submitted by bidder indicating that they are not on holiday list by BPCL /

MOP&NG or any other Oil PSEs as on due date of bid submission anywhere in the country.

Offers not accompanied with such declaration shall make the bidders liable for rejection.

Any wrong declaration in this context shall make the bidders liable for action under the

Holiday Listing procedure."

22.0 BID REJECTION CRITERIA:

22.1 The bidders shall adhere to the following provision s of the Bidding Document without taking

any deviations, failing which the Bid shall be cons idered to be non-responsive and are liable

to be rejected.

a. Defects liability period/ Guarantee Period

b. Advance payment

c. Non submission of EMD as applicable

d. Non submission of Holiday Listing declaration

e. Non submission of Integrity Pact

f. Any other rejection point specified elsewhere in the Request For Quotation (RFQ)

Documents


23.0 INTEGRITY PACT (IP):

23.1 Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid

documents, duly signed by the same signatory who is authorized to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed, scanned and

uploaded along with other documents. Bidder's failu re to upload the IP duly signed

along with bid documents shall result in the bid no t being considered for further

evaluation.

23.2 If the Bidder has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the IP, BPCL shall be entitled to

demand and recover from Bidder Liquidated Damages amount by forfeiting the

EMD/ Bid Security as per provisions of IP.

23.3 If the contract has been terminated according to the provisions of the IP, or if BPCL is

entitled to terminate the contract according to the provisions of the IP, BPCL shall be

entitled to demand and recover from Contractor Liquidated Damages amount by

forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the

IP.

23.4 Bidders may raise disputes/complaints, if any, with the nominated Independent

External Monitor (IEM). The IEM's name, address & contact number is given below:

Shri. Brahm Dutt

Address : A-1/8 Safdarjung Enclave, New Delhi - 110 029.

E-mail : [email protected]

Mobile No. : +91 9871920282

24.0 ARBITRATION CLAUSE:

GPC Arbitration clause is revised as below:

24.1 Option “1”.

“Law, Arbitration and Jurisdiction:

A. Negotiation and Conciliation:

The Parties shall endeavour to settle any dispute, difference, claim, counter-claim,

question or controversy between the Parties arising out of, in connection with or in

relation to this Agreement (“Dispute”) amicably between themselves, through

negotiation.

B. Reference to Arbitrator:

I. Any Dispute which the Parties are unable to resolve pursuant to Clause (A) within

thirty (30) days of the written notification by one Party to the other of the existence

of a Dispute shall be finally determined by arbitration in accordance with the

provisions of the Indian Arbitration and Conciliati on Act, 1996 or any statutory

modification or re-enactment thereof.

II. All arbitration proceedings shall be conducted in E nglish language. For the purpose

of such arbitration, both parties shall in good fai th explore the possibility of

agreement on a Sole Arbitrator and in case of failure of such mutual agreement on


Sole Arbitrator, each party shall appoint one arbitrator and both appointed

arbitrator shall appoint third arbitrator. The Arbitral tribunal shall decide any such

dispute or claim strictly in accordance with the governing law specified below. The

arbitration shall be conducted in accordance with the provisions of Indian

Arbitration and Conciliation Act, 1996.

III. The venue of arbitration shall be Mumbai, India. The Award may include an award of

costs. Each Party shall bear their respective expenses in relation to the arbitration

and the eventual liability for the costs shall be in terms of the arbitral award.

IV. Notwithstanding of arbitration in respect of such d ispute, the parties shall continue

to perform their respective obligations under this Agreement without prejudice to

the final determination/ Award in respect of such dispute.

C. Decision/ Award:

Any decision or Award of the Arbitrator appointed pursuant to this clause shall be final

and binding upon the parties.

D. Governing Laws/ Jurisdiction:

This Agreement shall be governed by and construed in accordance with Laws of India.

Each of the Parties hereto irrevocably submits to the sole and exclusive jurisdiction of the

Courts at Mumbai, India.”

In case 1st Option is not acceptable then:

24.2 Option “2”.

Any dispute arising out of or in connection with th is contract, including any question

regarding its existence, validity or termination, shall be referred to and finally resolved by

arbitration under LCIA India Arbitration Rules, which Rules are deed to be incorporated by

reference into this clause.

The number of arbitrator shall be three.

The seat or arbitration shall be Mumbai, India.

The language to be used in the arbitration shall be English.

The governing law of the contract shall be the substantive law of India.

In case Option “1 & 2” are not acceptable then:

24.3 Option “3”.

Any dispute arising out of or in connection with th is contract, including any question

regarding is existence, validity or termination, shall be referred to and finally resolved by

arbitration in Singapore in accordance with the Arbitration Rules of Singapore International

Arbitration Centre (“SIAC Rules”) for the time being in force, which rules are deed to be

incorporated by reference in this clause.

The Tribunal shall consist of one arbitrator. The l anguage of the arbitration shall be English.

This contract is governed by the Laws of India.

25.0 PURCHASE PREFERENCE POLICY LINKED WITH LOCAL CONTENT (PP-LC)

"MOP&NG has notified the purchase preference (linked with local content) for the procurement of

goods and services under Oil & Gas Projects in India. Under this Policy, the bidders are allowed to

avail the purchase preference linked with attaining the stipulated Local content.

Project owner reserves the right to allow Manufacturers or Suppliers or Service providers, purchase

preference as admissible under the prevailing policy, subject to their complying with the

requirements/conditions defined herein and submitting documents required to support the same.


In order to avail the Purchase preference under this policy, bidder shall achieve minimum Local

Content (LC) of 20% (2017-18), 22% (2018-20) and 25% (2020-22) (in line with Table - 2 of policy).

The Policy shall be implemented in the following manner.

a. In case the lowest (L1) bidder meets the stipulated LC criteria, the order shall be awarded to

such bidder.

b. In case none of the bidders meets the stipulated LC criteria, the order shall be awarded to the

Lowest bidder.

c. In case the lowest bidder does not meet the stipulated LC criteria, the bidders shall be ranked in

the ascending order of evaluated prices and next bidder meeting minimum stipulated LC and

with his evaluated price within a price band of (+) 10% of lowest bidder's evaluated price, shall

be given opportunity to supply 50% of the requirement by matching the lowest bidder's

evaluated price. However, if 50% quantity works out to a fraction of quantity, the bidder shall be

considered for next higher quantity. In case the quantity cannot be split, the order shall be

placed with the entire quantity.

d. In case there are more than one bidder within the price band of (+) 10% of lowest bidder's

evaluated price, they shall be ranked in ascending order of their evaluated prices. The

opportunity of matching the price shall be accorded starting from the lowest bidder out of these

bidders and in case of his refusal, to the next bidder, and so on.

e. In case none of the bidders who meet the stipulated LC criteria agree to match the lowest price,

the natural lowest bidder will be awarded the job.

f. The option in case of MSE bidders qualifying under both Policies, namely, Purchase Preference

under the Public Procurement Policy - 2012 (PPP - 2012) from MSE bidders and Purchase

Preference Linked with Local Content (PP-LC 2017) shall be exercised as under :

i. The MSE bidder can avail only one out of the two ap plicable purchase preference policies,

i.e. PP-LC 2017 or PPP-2012 and therefore, bidder will be required to furnish the option

under which he desires to avail purchase preference. This option must be declared within

the offer and in case bidder fails to do so althoug h he is eligible for both the Policies, his

offer would be evaluated considering PPP-2012 as 'the default chosen option.

In case a MSE bidder opts for preference under PPP-2012, he shall not be eligible to claim

benefit under PP-LC 2017 (irrespective of the fact whether he furnishes the detail of LC in his

offer and this LC meets the stipulated LC criteria).

ii. In case a MSE bidder opts for purchase preference based on PP-LC 2017, he shall not be

entitled to claim benefit of purchase preference benefit as applicable for MSE bidders under

PPP-2012. However, the exemptions from furnishing Bidding Document fee and Bid security

shall continue to be available to such a bidder.

g. In view of the above, the bidder's quoted prices against various items of enquiry shall remain

valid even in case of splitting of quantities of th e items, except in case of items where the

quantity cannot be split since these are to be awarded in a Lot or as a package or Group.

h. While evaluating the bids, for price matching opportunities and distribution of quantities among

bidders, the order of precedence shall be as under :

• MSE bidder (PPP-2012)

• PP-LC complied bidder (PP - LC)

Examples of Purchase Preference

Non divisible item

LI bidder is non MSE, non PP-LC bidder

L2 bidder is PPC-LC (within 10%)

L3 bidder is MSE bidder (within 15%)

MSE bidder shall be given preference to match the L1 price. If L3 bidder matches the LI price,

order shall be placed on him, otherwise option for matching the LI price shall be given to L2

bidder (PP-LC)


Divisible Item

LI bidder is non MSE, non PP-LC bidder

L2 bidder is PP-LC (within 10%)

L3 bidder is MSE bidder (within 15%)

MSE bidder shall be given preference to match the LI price. If bidder matches the LI price, order

shall be placed on him for the quantity specified i n the bidding document. For the balance

quantity (i.e. 50% of tendered quantity/value) option for matching the LI price shall be given to

L2 bidder (PP-LC) Balance quantity shall be awarded to natural lowest bidder.

For further clarification, in case an item has quantity 4 nos. then 1 no. can be given to MSE

bidder, 2 to PP-LC bidder and left out 01 no. to natural LI bidder.

i. In case lowest bidder is a MSE bidder, the entire work shall be awarded to him without

resorting to purchase preference to bidders complying with Local Content.

j. In case lowest bidder is a PP-LC bidder purchase preference shall be resorted to MSE bidder as

per provisions specified in the enquiry document w.r.t. PPP-2012 only.

k. Certification of Local Content

Manufacturers of goods and/or providers of service, seeking Purchase Preference under the policy,

shall be obliged to certify the LC of goods, services or EPC contracts as under:

At bidding stage

Bidder shall furnish the percentage of the local content, taking into account the factors and criteria

listed out in the policy. These details shall be re quired only at aggregate level like supply value,

transport value and other heads given in the price schedule.

The bidder claiming the PP-LC benefit shall be required to furnish an undertaking on

bidder's letterhead confirming his meeting the Local Content and this undertaking shall be

certified as under :

• Where the total quoted value is less than INR 5 Crore

The LC content shall be self-assessed and certified by the authorized signatory of the

bidder signing the bid.

• Where the total quoted value is INR 5 Crore or above

i) The Proprietor and an independent Chartered Accountant, not being an employee of the firm,

in case of a proprietorship firm.

ii) Any one of the partners and an independent Chartered Accountant, not being an employee of

the firm in case of a partnership firm.

iii) Statutory auditors in case of a company. However, where statutory auditors are not

mandatory as per laws of the country where bidder is registered, an independent chartered

accountant, not being an Employee of the bidder's organization.

Note:

1. Sample formats for calculation of LC are enclosed as Appendix I, II & III (Use relevant

appendix for calculation of the local content - by bidder.)

2. LC of goods shall be computed on the basis of the c ost of domestic components in

goods, compared to the whole cost of product. The whole cost of product shall be

constituted of the cost spent for the production of goods, covering: direct component

(material) cost; direct manpower cost; factory overhead cost and shall exclude profit,

company overhead cost and taxes for the delivery of goods.

3. However, LC of service shall be calculated on the basis of the ratio of service cost of

domestic component in service to the total cost of service. The total cost of service shall

be constituted of the cost spent for rendering of service, covering: a) cost of component

(material) which is used ; b) manpower and consultant cost; cost of working


equipment/facility; c) general service cost, excluding profit, company overhead cost,

taxes and duties.

The onus of submission of appropriately certified documents lies with the bidder and the purchaser

shall not have any liability to verify the contents and will not be responsible for the same.

However, in case the procuring company has any reason to doubt the authenticity of the Local

Content, it reserves the right to obtain the complete back up calculations before award of work

failing which the bid shall be rejected.

After award of contract:

• Where the estimated value is less than INR 5 Crore:

The LC certificate shall be submitted along with each invoice duly self-certified by the

authorized signatory of the bidder

• Estimated value is INR 5 Crore or above:

Supplier shall provide the necessary local content documentation to the statutory auditor,

who shall review and determine that local content requirements have been met, and issue a

local content certificate to that effect on behalf of procuring company, stating the percentage

of local content in the goods or service measured.

However, procuring company shall also have the authority to audit as well as witness

production processes to certify the achievement of the requisite local content and/or to

obtain the complete back up calculation before award of work failing which the bid shall be

rejected and appropriate action may be initiated against the bidder.

Failure of bidder in complying with the local content post award:

In case a bidder, who has specified in his bid that the bid meets the minimum Local Content

specified in the enquiry document, fails to achieve the same, the following actions shall be taken by

the procuring company:

a. Pre-determined penalty @ 10% of total contract value

b. Banning business with the supplier/contractor for a period of one year.

To ensure the recovery of above pre-determined penalty, payment against dispatch/shipping

document shall be modified to the extent that the 10% payment out of this milestone payment shall

be released after completion of this milestone as well as submission of certification towards

achievement of Local Content as per provision of enquiry document. Alternatively, this payment can

be released against submission of additional bank g uarantee valid till completion schedule, plus 3

months or as required by purchasing company.

Purchase Preference in case where Negotiation is also required:

In case purchase preference is applicable, but negotiation is to be conducted with L1 bidder,

negotiation shall be carried out. MSE and/or LC com plied bidder shall be offered to match the

negotiated prices (even if, post negotiation, they are higher by more than 10% as compared to L1

bidder provided they were within 10% of L1 bidder as per original quoted prices) and left out

quantity, if any, as per provisions of enquiry document shall be awarded to that bidder.

26.0 GENERAL POINTS:

26.1 BPCL reserves the right to extend due dates of tender, accept or reject any tender in part or

full, without assigning any reason whatsoever. BPCL also reserves its right not to accept the

lowest rates quoted by the bidders and also to give purchase preference to Public


Enterprises, as admissible under the existing policies of Government of India and to JVs/

Subsidiaries as per BPCL guidelines.

26.2 BPCL reserves the right to reject any or all the tenders without assigning any reasons

whatsoever. Also BPCL reserves the absolute right to reject any or all the bids/tenders solely

based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the opinion/

decision of BPCL regarding the same being final and conclusive.

26.3 Any effort by bidder or bidder’s agents, consultant or representative, howsoever described,

to influence the owner in any way concerning scrutiny/ consideration/ evaluation/

comparison of the bid or decision concerning award of contract shall entail rejection of the

bid.

26.4 Offers and all correspondence must be in English language only.

26.5 The material shall be packed in accordance with the rule in weatherproof, shipment/air

worthy eco-friendly packing, labeled and indicating clearly the description of item,

hazardous nature if any and precautions/care to be taken.

26.6 Cutting / Correction: All entries in the tender must be written in permanent ink or

typewritten and there should not be any erasing or overwriting or corrections. Any

unavoidable mistake should be neatly cut and re-written without over-writing and use of

correcting fluid. All corrections should be duly si gned by the Bidder.

The commercial terms offered by the bidder should be firm, clear and specific as the tenders

shall normally be finalized without seeking further clarification




SUBJECT : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR

ELLIPSOMETRIC (ETR) FOR QUALITY ASSURANCE LABORATORY IN BPCL -

MUMBAI REFINERY.


ACCEPTANCE OF SPECIAL PURCHASE CONDITIONS

We, M/s. __________________________________________________ having office at

______________ read SPECIAL PURCHASE CONDITIONS and confirm our acceptance to all

the terms and conditions as mentioned herein in the document except for deviations

mentioned in the deviation form.

Deviations : YES / NO

(Bidder to tick)

If yes, same is mentioned in Annexure-12 i.e. TECHNICAL DEVIATION FORM and

Annexure-13 i.e. COMMERCIAL DEVIATION FORM.

Date : Signature of Authorised Signatory

with Name & designation and Co. Seal.

Name & full address of the Firm :

M/s. _______________________

Instruction to Bidders Page 1 of 21

Annexure - 8

M/s BHARAT PETROLEUM CORPORATION LTD,

MAHUL MUMBAI

INSTRUCTIONS TO BIDDERS (ITB)

SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR ELLIPSOMETRIC (ETR)

FOR QUALITY ASSURANCE LABORATORY IN BPCL-MUMBAI REFINERY






1. INFORMATION ON E-PROCUREMENT SYSTEM

2. SCOPE OF BID

3. COST INCURRED FOR PREPARATION OF BIDDING DOCUMENTS

4. SITE VISIT

5. BIDDING DOCUMENT, CLARIFICATION AND AMENDMENT

6. LANGUAGE OF BID

7. EARNEST MONEY DEPOSIT (EMD) :

8. PRICE BIDS

9. BID CURRENCY

10. BID VALIDITY

11. OFFER WITHOUT ANY DEVIATION

12. AGENTS/ REPRESENTATIVES/ RETAINERS/ ASSOCIATES

13. CONFIDENTIALITY OF BID DOCUMENT

14. SIGNING OF BID

15. SUBMISSION OF BIDS

16. DEADLINE FOR SUBMISSION OF BID

17. MODIFICATION AND WITHDRAWAL OF BIDS

18. TENDER OPENING:

19. CONTACTING THE OWNER/ OWNER REPRESENTATIVE

20. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

21. COMMERCIAL EVALUATION

22. ARITHMETIC CORRECTIONS

23. CONVERSION TO SINGLE CURRENCY

24. BID REJECTION CRITERIA

25. LOADING CRITERIA AND PRICE EVALUATION & COMPARISON.

26. EVALUATION CRITERIA FOR COMPARISON OF BIDS

27. THIRD PART INSPECTION SERVICES

28. AWARD OF CONTRACT :

29. PURCHASE PREFERENCE TO MSE’S:

30. INTEGRITY PACT (IP):

31. POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:

32. SETTLEMENT OF DISPUTE BETWEEN GOVT. DEPT. / PUBLIC SECTOR UNDERTAKINGS

IN A PURCHASE OR SERVICE CONTRACT

33. ARBITRATION CLAUSE

34. GENERAL POINTS



1. INFORMATION ON E-PROCUREMENT SYSTEM

1.1. The bidder is requested to download the tender from BPCL’s e-tendering website

https://bpcleproc.in and participate in the tender as per the instructions given above and

herein, on or before the due date and time of the tender. The tender available on the BPCL

website can be downloaded for reading purpose only. For participation in the tender, please

fill up the tender online on the e-tender system available on https://bpcleproc.in.

1.2. For registration on the e-tender site https://bpcleporc.in, bidder needs to download the

Instructions to Vendors document from the site and read it. They shall select “Register” and

complete the “Bidder Registration Form” by filling in all the information correctly. Kindly

remember the login id (e-mail), password entered therein. After completing this process,

you will receive a system generated e-mail, click on the link and complete balance

Registration process.

1.3. As a pre-requisite for participation in the tender, bidders are required to obtain a valid

Digital Certificate of Class III and above as per Indian IT Act from the licensed Certifying

Authorities operating under the Root Certifying Authority of India (RCIA), Controller of

Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the

Bidder. In case any Bidder so desires, he may contact our e-procurement service provider

M/s. E Procurement Technologies Limited, (Contact Number +91 9099090830, +91

7940016816) for obtaining the digital signature certificate. Please note that generally, it

takes 5 working days for obtaining a digital certificate after the submission of all required

documents / fees. Non availability of Digital Certificate shall be considered as the bidder’s

regret.

1.4. In case any corrigendum/amendment is issued after the submission of the bid by any

bidders, then such Bidders, who have submitted their bids, shall be intimated about the

corrigendum / amendment by a system-generated email. It shall be assumed that the

information contained therein has been taken into account by the Bidder. They have the

choice of making changes in their bid before the due date and time. No communication

other than the above will be circulated regarding Corrigendum / amendment, if any.

1.5. Bidders are required to submit their bid online on or before the due date and time of closing

of the tender as depicted in this document. Bidders shall have to log on to the website

(https://bpcleproc.in) for submitting their bid. The system time (Indian Standard Time - IST)

that will be displayed on e-Procurement web page shall be the time considered for

determining the expiry of due date and time of the tender and no other time shall be taken

into cognizance. Bidders are advised in their own interest to ensure that their bids are

submitted in e-Procurement system well before the closing date and time of bid. If the

Bidder intends to change/revise the bid already entered, he may do so any number of times

till the due date and time of submission deadline. However, no bid can be modified after the

deadline for submission of bids. Once the entire process of submission of online bid is

complete, the Bidders are required to go to option ‘own bid view’ through dashboard and

take the print of the envelope receipt as a proof of submitted bid.

1.6. Bids / Offers shall not be permitted in e-procurement system after the due date /time of

tender. Hence, no bid can be submitted after the due date and time of submission has

elapsed.

1.7. No manual bids / offers along with electronic bids / offers shall be permitted.


1.8. Once the PQ Bid / Technical (or) un-priced bids are opened, bidders can see the list of

Bidders who have participated in the bid by logging on to the portal under their user ID and

password and clicking on “Other Bids” view. Subsequently, in case the price bids are opened

in E Tendering platform, Bidders can see the rates quoted by all the participating bidders

using the same option.

1.9. No responsibility will be taken by BPCL and / or the e-procurement service provider for any

delay due to connectivity and availability of website. They shall not have any liability to

Bidders for any interruption or delay in access to the site irrespective of the cause. It is

advisable that Bidders who are not well conversant with e-tendering procedures, start filling

up the tenders much before the due date / time so that there is sufficient time available

with him/her to acquaint with all the steps and seek help if they so require. Even for those

who are conversant with this type of e-tendering, it is suggested to complete all the

activities ahead of time. It should be noted that the individual bid becomes viewable only

after the opening of the bid on/after the due date and time. Please be reassured that your

bid will be viewable only to you and nobody else ti ll the due date/ time of the tender

opening. The non-availability of viewing before due date and time is true for e-tendering

service provider as well as BPCL officials.

1.10. BPCL and/or the e-procurement service provider shall not be responsible for any direct or

indirect loss or damages and or consequential damages, arising out of the bidding process

including but not limited to systems problems, inability to use the system, loss of electronic

information etc.

1.11. In case of any clarification pertaining to e-procurement process, the Bidder may contact the

following agencies / personnel:

For system related queries contact:

Ajay Nandangi.

e-Procurement Technologies Limited

Contact : 022-25533128, +91-8433615195

E-Mail: ajay.nandangi@ eptl.in

Satya narayan Behera

e-Procurement Technologies Limited

Mobile no. - +91 90040 14223

Email ID - satyanarayan@ eptl.in

[email protected]

Contact Numbers +91 9099090830, +91 7940016816

2. SCOPE OF BID

2.1. BPCL invites E-Bids in 2 or 3 parts as described in SPC, in complete accordance with

tender documents and its attachments.

2.2. SCOPE OF BID: The scope of work shall be as defined in the RFQ.

3. COST INCURRED FOR PREPARATION OF BIDDING DOCUMENTS

3.1. The bidder shall bear all costs associated with the preparation and submission of the

bid, and BPCL will in no case be responsible or liable for this cost, regardless of the

conduct or outcome of the bidding process.


4. SITE VISIT

4.1. Site visit/ Pre-bid meeting (if applicable) will be held on scheduled date(s) as

mentioned in SPC. All interested bidders are requested to reach the site in time. The

purpose of the pre- bid meeting is to clarify any doubts of the Bidders on the

interpretation of the provisions of tender. Bidder(s) are requested to submit their

queries, mentioning firm name, clause no. & clause by a letter/ e-mail to the

Engineer-in-charge in order to have fruitful discussions during the meeting. All

Bidders are requested to acquaint themselves for better clarity about the site and

tender conditions, before submitting their bids. Necessary clarifications (if any), may

be obtained prior to submission of the bid.

4.2. Bidders shall visit the location, at their own expense to see the site conditions before

quoting for the job. Bidders should contact Enginee r-in-charge for getting

information required for visiting the site locations well in advance. Bidders to obtain

all the information required for executing the contract from site. No request will be

entertained on this count even if bidders choose not to visit. No claim what so ever

may be shall be entertained on this ground.

5. BIDDING DOCUMENT, CLARIFICATION AND AMENDMENT

5.1. CONTENTS OF BIDDING DOCUMENT

5.1.1. The Bidding Document has been hosted on

• e-Procurement Portal : https://bpcleproc.in

• BPCL Web : https://www.bharatpetroleum.in/tender/view-tenders.aspx → Select

Department → CPO (Refineries)

• Central Public Procurement Portal : https://eprocure.gov.in/cppp

Important: All updates, amendments, corrigenda, due date extensions etc. (if any), will

be posted on the above websites. There will not be any publication of the same

through newspapers or any other media.

5.1.2. The bidder is expected to examine BIDDING document, bidding guidelines receipt

from BPCL or available on BPCL website, all instructions, formats, terms,

specifications and drawings etc., enclosed in the BIDDING documents. The invitation

for bid (BIDDING) together with all its attachment thereto, shall be considered to be

read, understood and accepted by the bidder. Failure to furnish all information

required by the BIDDING documents or submission of a bid not substantially

responsive to the BIDDING documents in every respect will be at bidder’s risk and

may result in the rejection of the Bid.

5.2. CLARIFICATION ON BIDDING DOCUMENTS

5.2.1. A prospective bidder requiring any information or clarification of the BIDDING

documents, may notify in writing by e-mail/fax/post to the following :

Mr. Joji J Melel, Procurement Manager -CPO (R) / Mr. B.K. Basu, Procurement Leader

-CPO (R) Bharat Petroleum Corp. Ltd., Admin Building, Mahul, Mumbai -400 074. Tel.

No.: 022-25533133 / 022-25533129.


5.2.2. In the event of finding any discrepancies in or omissions from the Bid Documents, or

should the Bidder be in doubt as to the meaning of such documents, Bidder shall

immediately notify BPCL, either by facsimile or letter, as indicated above, who will

thereupon, if required, send necessary written instructions to all Bidders. Any such

request shall reach BPCL not later than seven (7) days prior to the ‘closing date” or

Tender Due date.

5.3. AMENDMENT OF BIDDING DOCUMENTS

5.3.1. At any time prior to the deadline for submission of bids, the Owner may, for any

reason, whether on its own requirement or in response to a clarification requested

by prospective bidders, modify the BIDDING documents by issuing addenda.

5.3.2. Any addendum thus issued shall be part of the BIDDING documents. The addendum

will be hosted on the BPCL e-procurement platform. All the bidders who have raised

the queries shall be informed by e-mail/ Fax/ Courier about the addendum for their

reference. Bidders have to take into consideration of all the addendum(s) /

corrigendum (s) / Due date extensions / clarifications issued/ web hosted, before

submitting the bid.

5.3.3. The Owner may, at their discretion, extend the date of submission of Bids in order to

allow the bidders a reasonable time to furnish their most competitive bid taking into

account the amendments issued.

6. LANGUAGE OF BID

6.1. The Bid prepared by the bidder, all correspondence/drawings and documents

relating to the bid exchanged by the bidder with the Owner shall be in English

Language. In case any printed literature furnished by the bidder may be written in

another language so long as accompanied by an English translation, in which case,

for the purpose of interpretation of the bid, the English translation shall govern.

6.2. In the event of submission of any document/ certificate by the Bidder in a language

other than English, the English translation of the same duly authenticated by

Chamber of Commerce of Bidder’s country shall be submitted by the Bidder. Metric

measurement system shall be applied.

7. EARNEST MONEY DEPOSIT (EMD) :

7.1. Requirement of EMD and value of EMD for this tender, bidder shall refer the Special

Purchase Conditions of the tender.

7.2. Forfeiture of EMD - A tenderer who has submitted their bid shall not be permitted to

alter/ amend or withdraw the bid, notwithstanding that the bid(s) has/ have not yet

been opened/ finalised. A tenderer who purports to alter/ modify withdraw their

offer after submission, within the validity of the offer shall be liable to have their

offer rejected and their EMD forfeited/encashed.

7.3. The Earnest Money deposited by successful tenderer shall be forfeited if the

successful tenderer fails to honour the offer terms prior to ordering and Contractual

terms after issuance of LOI/ PO.


7.4. Original DD / Banker’s Cheque / BG as the case may be, towards EMD, shall be sent

separately to Chief Procurement Officer-CPO (R), Bharat Petroleum Corporation

Limited, Mahul, Mumbai-400074. Offers received without scan copy of EMD (DD/

BG/ Valid NSIC Certificate/MSE Certificate) in the e-tender and physically not

received within 7 days after “Part-1 Bid” opening date (as indicated in the NIT or

corrigendum thereof) are liable to be rejected.

7.5. For unsuccessful bidders, EMD may be returned after the completion of PQ bid evaluation/

Technical evaluation / Price bid evaluation as applicable. However, in case of successful

bidder the EMD shall be released on receipt of performance bank guarantee.

7.6. Following categories of bidders are exempted from paying Earnest Money Deposit

(EMD) and Tender Fee, if any:

i. Units registered with National Small Industries Corporation (NSIC);

ii. Units falling under Micro & Small Enterprises (MSEs) category as defined under the

MSMED Act 2006.

The above are subject to the fulfilling of under mentioned conditions:

a) Units should be registered with National Small Scale Industrial Corporation

Limited (NSIC) or with any of the Authorities specified under the Public

Procurement Policy for MSEs (DIC/KVIC/KVIB/Coir Board/NSIC/Directorate of

Handicrafts and Handloom/Udyog Adhar or any other body specified by

Ministry of MSME.)

b) The Unit should be registered for the item tendered.

c) The monetary limit, if any, indicated in the registration certificate should cover

value of items ordered.

d) Registration Certificate is valid for a period at least up to validity of the offer.

e) Self-attested copy of valid relevant registration certificate should be submitted

in support.

f) Registration with DGS&D will not entitle a Tenderer to claim above exemption.

Units registered with National Small Industries Corporation (NSIC) or MSE subject to:

Such bidders must upload appropriate proof along wi th their "Bid", to show that

they are eligible for the exemption from EMD (application for registration as NSIC /

MSE or for renewal will not be acceptable), failing which such bid will be treated as

bid received without EMD and liable to be rejected.

7.7. The permissible forms of Deposit are:

I. Bank Draft drawn on any nationalized/ scheduled bank in favor of Bharat

Petroleum Corporation Ltd. payable at Mumbai.

II. Bank Guarantee (BG) executed by any Scheduled Bank approved by Reserve

Bank of India as per the proforma. The BG shall remain valid for a period of six

months from the due date of opening the tender.


Standing Bank Guarantee in lieu of EMD to cover all contracts as per the proforma

enclosed may also be accepted in which case EMD may be based on the expected

total value of the contract. The validity period for these Bank Guarantees should be

one year.

Where the Bank Guarantees are accepted it should be ensured by the sponsoring

contracting department that:

I. Bank Guarantees are strictly in accordance with the proforma mentioned above.

(Slight deviations if any in BG format suggested by different banks, may be

accepted by Contracting Dept. Head , who will consult Legal, if felt necessary

II. A Bank Guarantee Register is to be maintained with necessary information such

as tender reference, Name of the tenderer, Name of the Bank, Guarantee

Number, Validity Period, Return Date etc. Prompt action is taken to renew the

Bank Guarantee whenever required.

III. As soon as the contractor commits any breach of the terms and conditions of

tender / contract, prompt action should be taken to realize the EMD from the

Bank.

8. PRICE BIDS

8.1. Prices shall be furnished strictly in the appropriate Price Schedule format(s) enclosed

with the bid document. Quoted prices shall be net of discount, if any. Conditional

discounts, if offered by a bidder, shall not be considered for evaluation.

8.2. Price quoted by the bidder shall remain firm & fixed until completion of the contract

and will not be subject to any variation, except statutory variation except statutory

variation in taxes, duties & levies pursuant to relevant provisions in Special Purchase

Conditions. BPCL shall reject a bid valid for a sho rter period being non-responsive.

8.3. The bidder shall quote the price for item in the Price Schedule after careful analysis

of cost involved for the performance of complete work considering all parts of the

RFQ Documents. In case, any activity though specifically not covered but is required

to complete the work as per scope of work, scope of supply, specifications,

standards, drawings, GPC, SPC or any other part of RFQ Document, the prices quoted

shall deemed to be inclusive of cost incurred for such activity.

8.4. FOT despatch Point price of item including packing & forwarding, (such price to

include fabrication/ manufacturing of item, all costs as well as duties and taxes paid

or payable on components and raw materials incorporated or to be incorporated in

the goods, inspection testing etc.) but excluding applicable taxes and duties on

finished goods.

8.5. Supply price shall be exclusive of all taxes and duties which will be applicable on the

finished goods.

8.6. Item wise Transportation Charges up to respective site exclusive of Taxes. Transit

Insurance shall be arranged by Owner. If a supplier does not quote freight charges,

his offer shall be loaded with maximum freight charges as quoted by the other

bidders.


8.7. Site work Prices, if applicable, as per RFQ Documents, shall be exclusive of Taxes on

Work Contracts. All necessary taxes & duties and registration, if required for carrying

out the site activities shall be done by the bidder and cost towards the same shall be

included in quoted site work prices.

8.8. Foreign Bidders shall submit their prices on FOB –International Port of Exit basis. FOB

Prices quoted shall be inclusive of all applicable taxes, packing & forwarding etc.

applicable upto FOB – International Port of Exit.

9. BID CURRENCY

9.1. Bidding currency shall be Indian Rupees for Indian bidders and US Dollars / EUROs /

Indian Rupees for foreign bidders in accordance with RBI guidelines.

9.2. Currency once quoted will not be allowed to be changed. BPCL shall not be

compensating for any exchange rate fluctuation.

10. BID VALIDITY

10.1. The bid shall remain valid for acceptance for period mentioned in RFQ from the final

bid due date. BPCL shall reject a bid valid for a shorter period being non-responsive.

10.2. In exceptional circumstances, prior to expiry of the original bid validity period, BPCL

may request that the bidder extend the period of validity for a specified additional

period. The requests and the responses thereto shall be made in writing (by fax/

post/ e-mail).

11. OFFER WITHOUT ANY DEVIATION

11.1. BPCL will appreciate submission of offer based on the terms and conditions in the

enclosed SPC, GPC, ITB, Scope of Work, and Technical Specification etc. to avoid

wastage of time and money in seeking clarifications on technical/ commercial aspect

of the offer. Bids having any deviation to the RFQ Terms & Conditions may lead to

rejection of offer.

12. AGENTS/ REPRESENTATIVES/ RETAINERS/ ASSOCIATES

12.1. BPCL would prefer to deal directly with the manufacturers/ principals abroad

without involving any Indian agent

13. CONFIDENTIALITY OF BID DOCUMENT

13.1. The bidder shall not disclose any information conta ined in the bid document or

otherwise supplied in connection with this bid to a ny third party, except for the

purpose of preparing its bid and shall require any such third party to treat such

information as confidential.

13.2. After the opening of bids, information relating to the examination, clarification,

evaluation and comparison of bids and recommendations concerning to award of

contract shall not be disclosed to Bidders.


14. SIGNING OF BID

14.1. The Bid must contain the name, designation, residence and place of business of the

person or persons submitting the Bid, and must be signed and sealed by the Bidder

with his usual signature. The names of all persons signing should also be typed or

printed below their signature.

14.2. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the Bid.

14.3. The Bidder’s name stated in the Bid shall be the EXACT LEGAL NAME OF FIRM /

COMPANY / CORPORATION, etc. as registered or incorporated.

15. SUBMISSION OF BIDS

15.1. Bids should be submitted through e-tendering portal in 3 part bid system (i.e., "Pre-

Qualification Bid”, “Technical Bid" & "Priced Bid") OR in 2 part bid system, (i.e.,

“Prequalification and Techno-commercial bid” & "Priced Bid" as described in SPC, in

complete accordance with tender documents and its attachments.

15.2. Bidders are to note that in case of 2 part bid system tenders, all the documents

mentioned against “Pre-Qualification Bid” and “Technical Bid” as indicated above

shall be submitted along with “Technical Bid”.

15.3. "Pre-Qualification Bid” shall be complete with all the required documents uploaded

as given below.

a. All required documents as per PQ criteria

b. Scan Copy of EMD (Demand draft/ Bank Guarantee/ Valid NSIC

Certificate) or Registration/ Exemption Certificate (if any).

c. Performa of Holiday List to be submitted properly filled.

d. Contact details of Vendor duly filled, signed and stamped.

e. Integrity Pact Document duly filled, signed and stamped on each page

f. Any other supporting documents/ information in support of the bid.

g. Un-Priced copy of Price Schedule with an indication “Quoted” or “Not-

Quoted” against each item. Please do not indicate prices in Un-Price Bid,

in cases where scan copies of un-priced bids are required to be uploaded.

15.4. "Technical Bid", i.e. Techno-Commercial Bid, shall be submitted with all technical

and commercial details (other than price). The sought details are to be duly filled in

E-tender portal OR uploaded as scanned copies with signatures and stamp of the

authorised signatory, as the case may be. The technical bid shall essentially contain

the following documents shall be submitted/ uploade d:-

a. The Techno-Commercial offer shall contain all technical Specifications, and

any other technical details you would like to inform BPCL on the subject job.

This shall also include the following documents.

b. Details of taxes and duties as per the format.

c. Technical & Commercial Deviations if any. These shall be indicated in the

format attached.

d. Any other supporting documents/ information in support of the Un-priced

Bid.


e. BPCL’s Special Purchase Conditions (SPC), duly signed and stamped as a token

of acceptance.

f. Acceptance, Compliance, Deviations and Exceptions: Bidders are requested

to have all their queries clarified before bidding. Bidders are required to

confirm and accept all the terms and conditions of the RFQ. However, if they

still have deviations from our RFQ and the attachments (GPC, SPC, ITB,

Commercial Questionnaire, etc.), they can indicate deviations in the Form

giving reference to clause no.

15.5. “Priced Bid” shall be complete with the Price Schedule duly filled in e-tender portal

OR uploaded as scanned copies with signatures and stamp of the authorised

signatory, as the case may be.

In case of scanned copy uploads, price bids shall be uploaded at appropriate

locations in e-tender portal, with seal and signatures on all pages. Quoted price for

each item shall be written in figures & words.

15.6. Bids complete in all respects should be submitted in BPCL e-tender portal on or

before the due date & time. All scanned copies of the documents submitted by the

bidder, shall be duly signed & stamped on all pages. The offer shall be submitted in

the Portal under the digital signature of the bidder.

15.7. All changes/ alterations/ corrections in the BID shall be signed in full by the person or

persons signing the Bid, with date, in case of scan copy upload. No erasure, use of

correction fluid and/ or overwriting is permitted. All blank spaces shall be filled in by

hand/ printed and, alterations or erasures, if any occur, shall be formally explained

over the signature of authorized representative. Non-compliance/ violation of this

requirement may be cause for the rejection of the Bid.

15.8. Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail or Hard copy shall not be

accepted.

15.9. BPCL shall not be responsible for any delay in uploading of offer due to unforeseen

delays/ problems in network. Bidders are requested to submit their offers well

before the due date and time to avoid any unforeseen problems with power supply

or network issues.

16. DEADLINE FOR SUBMISSION OF BID

16.1. The E-Bids must be submitted on or before the last date and time mentioned in the

RFQ.

16.2. BPCL may, in exceptional circumstances and at its discretion, on giving reasonable

notice by fax, by any written communication or through e-portal to all prospective

bidders, extend the deadline for the submission of e-bids in which case all rights and

obligations of BPCL and bidders, previously subject to the original deadline will

thereafter be subject to deadline as extended.

17. MODIFICATION AND WITHDRAWAL OF BIDS

17.1. The Bidder may modify or withdraw their Bid after the submission of Bid, in e-tender

platform, prior to the due date and time of Bid submission.


17.2. No bid shall be modified subsequent to the deadline for submission of bids.

17.3. No bid shall be allowed to be withdrawn in the interval between the deadline for

submission of bids and the expiration of the period of bid validity specified by the

bidder. Withdrawal of a bid during this interval shall result in the forfeiture of

bidder’s EMD and/ or holiday listing of such bidder s.

18. TENDER OPENING:

18.1. The deadline for bid submission as per due date mentioned. The bids can be

submitted in the e-procurement website upto the tender due date and time. The

Pre-qualification bids (in case of 3 part bids) and Technical bids (in case of 2 part

bids) will be opened online through e-procurement website https://bpcleproc.in, on

the same day.

18.2. Pre-qualification Bids: The Pre-qualification bids shall be opened on the due date

mentioned. Bidders, who have submitted their bids, can view/ witness the "Pre-

qualification Bid" opening through the e-portal. Th e offers of those bidder(s) whose

offer meet the Prequalification requirements, will only be considered for further

evaluation, while those not meeting the Pre-qualification criterion, will be rejected

without any clarification.

18.3. Technical Bids:- The Technical bids (Techno-Commercial Bid) of those bidder(s),

whose offers for "Pre-qualification Bid" are found to be acceptable, will only be

opened under advance intimation to them. Such Quali fied Bidders can view/ witness

the "Un-priced Bid" opening through the e-portal.

18.4. Price Bids:- The date and time of opening Price Bids shall be intimated separately to

the techno-commercially acceptable bidders and the price bids shall be opened

through e-portal. Such Techno-Commercially accepted bidders can view/ witness the

"Price Bids" opening through the e-portal.

19. CONTACTING THE OWNER/ OWNER REPRESENTATIVE

19.1. From the time of the bid opening to the time of the award, if any bidder wishes to

contact the Owner for any matter relating to the bid, it should done in writing.

19.2. Canvassing in any form by the Bidder or by any other Agency on behalf of the Bidder

after submission of the Bid may disqualify the said Bid. Any effort by a bidder to

influence BPCL in any manner in respect of bid evaluation in decisions concerning

award of contract will result in the rejection of that bid.

20. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

20.1. BPCL will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether the documents have been properly

signed, and whether the bids are generally in order.

20.2. Prior to the detailed evaluation, BPCL will determine whether each bid is of

acceptable quality, is generally complete and is responsive to the RFQ Documents.

For the purposes of this determination, a responsive bid is one that conforms to all

the terms, conditions and specifications of the RFQ Documents without deviations,

objections, conditionality or reservations.


20.3. As part of examination, evaluation and comparison of Bids, the Owner may at his

discretion, ask Bidders individually for clarificat ion or call them for discussion of their

Bid.

20.4. For Techno-Commercial clarifications, bidders shall normally be given a cut off date

for furnishing clarifications. Clarifications received after the specified cut off date are

liable not to be considered for evaluation. Technical Query (TQ)/Commercial Query

(CQ) shall be issued to bidders through E-Mail/E Te ndering platform. Reply of TQ/CQ

shall also be received through E-Mail/E-Tendering platform.

20.5. Bidder shall not be allowed to submit any Price Implication or Revised Price after

submission of Bid, unless there is change in the st ipulations of the RFQ Document

and such changes are incorporated through an Amendment. In case Exceptions and

Deviations submitted by Bidder along with Bid are not considered as acceptable and

no Amendment is issued, then in such a case the Bidders would be required to

withdraw such Exceptions/Deviations in favour of st ipulations of the RFQ document

and Bidders would not be eligible for submission of Price Implication/Revised Price,

failing which such Bid(s) shall be considered as non responsive and rejected.

20.6. BPCL determination of a bid’s responsiveness is to be based on the contents of the

bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will be

rejected by BPCL, and may not subsequently be made responsive by the bidder by

correction of the nonconformity.

21. COMMERCIAL EVALUATION

21.1. Bidders are required to quote firm prices as per the Price Schedule format for

submitting prices and show all taxes, duties and levies, cess etc. separately. Bids shall

be evaluated on the basis of landed cost at site. Applicable taxes and duties shall be

indicated in the un-priced copy of price format.

21.1.1. BPCL may claim CENVAT / Input tax credits on taxes and duties as per the relevant

statutes in force. The bidders shall furnish the present rate of taxes and duties,

applicable for the tender separately as per format attached. Successful bidders shall

furnish all documents as required to enable BPCL to avail CENVAT/ Input tax credit.

All taxes will be paid on receipt of valid documents for availing CENVAT/Input tax

credit.

21.2. If the bidder in his quotation specifies that Taxes are not applicable due to any

reason, the same shall be borne by the bidder, if it becomes applicable any time

during the pendency of the contract.

21.3. Bidder has to quote freight charges including Taxes since Cenvat /Input Tax credit on

such taxes paid by the bidder may not be available to BPCL. In case bidder wish to

quote Taxes separately and they can pass on the Cenvat/Input Tax credit on taxes

paid can quote tax on freight separately and this amount would be considered as

reduction in quoted price (landed price) while evaluating the bids, subject to the

following:

• Deduction would be to the extent of Cenvat credit on taxes available to the refinery.

• Bidder to confirm that Invoice in which freight is claimed will show this tax

amount separately and also will mention the tax registration number under which

this tax is paid to the Govt.;


• While releasing payment after award of the purchase order, the tax amount as

mentioned above would be paid only if invoice showing the said amount and tax

registration number is made available by the bidder.

If bidder fails to give proper documents to avail Cenvat /Input tax credit, Taxes on

freight claimed will not be paid.

21.4. Any Statutory variation in taxes and duties, within the contractual delivery date, shall

be on owner’s account, against submission of documentary evidence. However, in

case of delay in delivery beyond the contractual date, for reasons attributable to

seller, any increase in these rates shall be borne by seller, whereas any decrease

shall be passed on to the owner. BPCL shall take CENVAT benefit as applicable.

21.5. Any new or additional taxes/ duties and any increase in taxes/ duties imposed after

contractual delivery period shall be to supplier’s account, whereas any

corresponding decrease shall be passed on to the owner.

21.6. For the purpose of applicability of statutory variations on taxes and duties (including

imposition of any new taxes/duties/levies, etc.) under above terms, each staggered

delivery of lots (due in a specific month as per delivery schedule for bulk items) shall

be considered as delivery date for the respective lot(s).

21.7. Concessional rate of Custom Duty:

21.7.1. The bidder must ascertain and confirm along with supporting documents in the bid,

if any Customs Duty exemption / waiver is applicable to the products being supplied

by him under any multi-lateral / bi-lateral trade agreement between India and

bidder’s country.

21.7.2. The bidder shall be liable to provide all documentation to ensure availing of the

exemption/ waiver. In case the bidder defaults on this due to any reason,

whatsoever, he shall be liable to bear the incremental Customs Duty applicable, if

any.

21.7.3. Any Customs Duty applicability on account of any change in the bi-lateral/ multi-

lateral agreement shall be to bidder’s account.

21.7.4. Documentation to be furnished for availing the exemption/ waiver of Customs Duty

shall be specifically listed in the Letter of Credit also as the pre-requisite for release

of payment against shipping documents and this documentation shall necessarily

form a part of shipping documents.

21.8. Purchase Preferences as applicable shall be considered as per GPC.

21.9. In case bidder intend not to quote for certain item/ tags/ groups as applicable, then

the bidder shall mention “Not Quoted (NQ)” in respective cells of price schedule.

Wherever cell is found blank in the price schedule, then it shall be treated as “Not

Quoted (NQ)” and evaluation of bids shall be carried out accordingly.

22. ARITHMETIC CORRECTIONS

22.1. If there is correction/ wrong entry or a difference between the values entered in

figures and in words, the following procedure shall be adopted for evaluation:


a. When there is a difference between the rate in figures and in words for an item,

the rate which corresponds to the amount worked out by the Bidder for the item

based on the notional quantity specified, shall be taken as correct.

b. When the rate quoted by the Bidder in figures and words tallies but the amount

is incorrect, the rate quoted by the Bidder shall be taken as correct

c. When it is not possible to ascertain the correct rate as detailed above, the rate

quoted for the item in words shall be adopted as the quoted rate.

d. If the total amount written against an item does not correspond to the rate

written in figures and if the rate in words is not written by the bidder, then the

higher of the rates, i.e. higher of the rate worked out by dividing the amount by

the notional quantity and the rate quoted shall be considered for evaluation. In

the event that such a bid is determined as the lowest bid, the lower of the rates

shall be considered for ordering.

e. Any uncalled for lump sum/ percentage or adhoc reduction/ increase in prices,

offered by the Bidders after opening of the prices, shall not be considered.

However, if reduction is from the recommended Bidder, such reduction shall be

taken into account for arriving at the contract value.

f. If prices etc. are not filled up in the PRICED BID and are not as per the

requirements of the Bidding Document, the same shall be omitted from

evaluation.

23. CONVERSION TO SINGLE CURRENCY

23.1. Foreign vendors’ bids shall be compared on equivalent Indian Rupees basis

considering State Bank of India i.e. SBI TT Selling rate of foreign exchange published

on previous working day of opening of the Price Bids.

24. BID REJECTION CRITERIA:

24.1. The bidders shall adhere to the following provisions of the Bidding Document

without taking any deviations, failing which the Bid shall be considered to be non-

responsive and are liable to be rejected.

a. Defects liability period/ Guarantee Period.

b. Bids with Price Variation Clause (PVC) without variation formula and ceiling.

c. Insufficient validity period.

d. Advance payment

e. Non submission of EMD as applicable

f. Non submission of “Proforma for declaration regarding holiday listing”

g. Non submission of Integrity Pact

h. Any other rejection point specified elsewhere in the RFQ Documents.

25. LOADING CRITERIA AND PRICE EVALUATION & COMPARISON.

Bidders are requested to submit the offer in line with RFQ documents terms and

conditions. Any deviation on account of payment terms, non-acceptance of


Performance Bank Guarantee (PBG) and Price Reduction Schedule (PRS) clauses will

lead to loading of prices while evaluation.

26. EVALUATION CRITERIA FOR COMPARISON OF BIDS

a. Bids shall be evaluated on the basis of landed cost at Site including third party

inspection charges (if applicable) by BPCL.

b. Commercial loading shall be done on FOT dispatch Po int price.

c. If a supplier does not quote freight charges or mentioned that freight extra, his

offer shall be loaded with maximum freight charges as quoted by the other

bidders.

d. Taxes/Duties: The taxes & duties will be to cost loaded as applicable. However, if

a vendor states that the Taxes are not applicable at present or quotes lesser

percentage and will be charged as applicable at the time of delivery, then such

vendor’s price will be loaded by the highest rate as indicated by the remaining

vendors.

26.1. Where Indian as well as Foreign Bids are under comparison:

26.1.1. Domestic Bidders:

Bids shall be evaluated on the basis of landed cost at Site including third party

inspection charges (if applicable) by third party inspection agency as nominated by

BPCL.

26.1.2. Foreign Bidders :

Bids shall be evaluated on the basis of landed cost at Site including the charges of

inspection by third party inspection agency, all duties, taxes and transportation

charges as under:

a) F.O.B. price quoted by the bidder (including stowage charges in case of pipes)

b) Ocean freight and marine insurance as under:

Europe / Japan / Asia : 6% of FOB price

Australia / American Continent : 9% of FOB price

c) Prevailing rate of Customs duty calculated with Landing Charges @ 1% of CIF

Value

d) Port handling charges @ 2% of FOB value

e) Inland freight charges from Mumbai port(India) to project site(s) @2% of

landed cost, i.e., sl.no.(a )to (d)

f) Octroi charges as per prevailing rate, clearing charges etc.

g) In case of pipes, where the supplier has not indicated stowage charges, 0.6%

shall be loaded to the FOB price

h) Any other Taxes as applicable.


27. AWARD OF CONTRACT :

27.1. Prior to the expiring of the period of Bid validity prescribed by BPCL, BPCL will notify

the successful Bidder by Letter of Acceptance (LOA) / Purchase Order (PO) that his

Bid has been accepted. This notification of award shall contain the sum which BPCL

will pay to the successful bidder in consideration of the execution and completion of

the work as per Purchase order. BPCL will be the sole judge in the matter of award of

PO and the decision of BPCL will be final and bindi ng. Successful bidder shall duly

sign and stamp one copy of the LOA / PO as token of acceptance and return to BPCL

within 10 days from date of LOA / PO.

27.2. The notification of award will constitute the formation of contract. The successful

Bidder shall execute the requirements of a Purchase Order, which, among other

things, shall include, by reference, all the Sections and provisions of these Bid

Documents. The Purchase Order shall be signed by the duly authorized

representatives of the Bidder and BPCL.

28. Purchase Preference to MSE’s:

28.1. Bidders who are MSE’s and MSE’s owned by SC/ST shall be allowed purchase

preference as per the government guidelines/ instructions on the subject in force

from time to time.

28.2. Bidders claiming purchase preference as MSE need to submit the following

documents:

• Self-attested copy of all the pages of the EM-II certificate issued by the

appropriate authorities mentioned in the Public procurement policy of MSEs-

2012.; and

• Vendors declaration / affidavit in their Organization/Company Letter Head,

stating that, in the event of award of contract, all the ordered supplies shall be

made from the unit for which MSE certificate has been submitted.

Original of the EM-II certificate to be produced for verification, if called for (if the

bidder is not already registered with BPCL as MSE vendor).

29. INTEGRITY PACT (IP):

29.1. Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid

documents, duly signed by the same signatory who is authorised to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed, scanned and

uploaded along with other documents. Bidder's failure to upload the IP duly signed

along with bid documents shall result in the bid no t being considered for further

evaluation.

29.2. If the Bidder has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the IP, BPCL shall be entitled to

demand and recover from Bidder Liquidated Damages amount by forfeiting the

EMD/ Bid Security as per provisions of IP.

29.3. If the contract has been terminated according to the provisions of the IP, or if BPCL is

entitled to terminate the contract according to the provisions of the IP, BPCL shall be

entitled to demand and recover from Contractor Liquidated Damages amount by


forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the

IP.

29.4. Bidders may raise disputes/complaints, if any, with the nominated Independent

External Monitor (IEM). The IEM's name, address & contact number is given below:

Shri. Shri. Brahm Dutt

Address : A-1/8 Safdarjung Enclave, New Delhi - 110 029.

E-mail : [email protected]

Mobile No. : 09871920282

30. POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:

30.1. The guidelines for holiday listing shall be applica ble as per web link given below: https://bharatpetroleum.in/pdf/holidaylistingpolicy final.pdf

31. SETTLEMENT OF DISPUTE BETWEEN GOVT. DEPT. / PUBLIC SECTOR UNDERTAKINGS

IN A PURCHASE OR SERVICE CONTRACT :

31.1. In the event of any dispute or differences between the VENDOR / CONTRACTOR /

SUPPLIER and the OWNER, if the VENDOR /CONTRACTOR / SUPPLIER is a

Government Department, a Government Company or a undertaking in the public

sector, then in suppression of the provisions of clause 23 of the GPC (corresponding

clause no of GCC or NIT etc.), stands modified to the following extent:-

All disputes and differences of whatsoever nature arising out of or in relation to this

Contract / Agreement or in relation to any subsequent contract / agreement

between the parties shall be attempted to be resolved amicably by mutual

discussions between the parties. If they are not settled at the implementation level

of officers, then these unresolved disputes/ differences will be referred for

resolution by discussions with the concerned Director of BPCL and the concerned

Director of Vendor / Contractor / Supplier. In case same does not resolve the

difference within 30 days, arbitration clause as hereunder would apply.

In the event of any dispute or difference relating to the interpretation and

application of the provisions of the contracts, such dispute or difference shall be

referred by either party for Arbitration to the sole Arbitrator in the Department of

Public Enterprises to be nominated by the Secretary to the Government of India in-

charge of the Department of Public Enterprises. The Arbitration and Conciliation Act,

1996 shall not be applicable to arbitration under this clause. The award of the

Arbitrator shall be binding upon the parties to the dispute, provided, however, any

party aggrieved by such award may make a further reference for setting aside or

revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of

Law & Justice, Government of India. Upon such reference the dispute shall be

decided by the Law Secretary or the Special Secretary/Additional Secretary, when so

authorized by the Law Secretary, whose decision shall bind the Parties finally and

conclusively. The Parties to the dispute will share equally the cost of arbitration as

intimated by the Arbitrator.

32. ARBITRATION CLAUSE:

GPC Arbitration clause is revised as below:

32.1. Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-

claim or set off of the Company against the Contractor or regarding any right,

liability, act, omission or account of any of the parties hereto arising out of or in


relation to this agreement shall be referred to and finally resolved by Sole Arbitrator,

who shall be appointed by Director (Refinery) of BPCL as per the procedure given in

sub-clause (b) given herein below.

32.2. Procedure for appointing the sole arbitrator: A party wishing to commence an

arbitration (the “Claimant”) shall file with the Director (Refinery) of BPCL a Notice of

Arbitration which shall comprise:

i. a demand that the dispute be referred to arbitration;

ii. a reference to the arbitration clause or the arbitration agreement that is invoked

and a copy of it;

iii. a reference to the contract out of or in relation to which the dispute arises and

where possible, a copy of it;

iv. a brief statement describing the nature and circumstances of the dispute,

specifying the relief claimed and, where possible, an initial quantification of the

claim amount.

v. any other details which the claimant wishes to refer and rely upon.

Upon receipt of the above notice of arbitration, the Director (Refinery) of BPCL shall

appoint the Sole Arbitrator as per the provisions of the Arbitration and Conciliation Act,

1996.

32.3. The venue of arbitration shall be Mumbai (in case of Mumbai Refinery) or Kochi (in

case of Kochi Refinery). The award of the arbitrator so appointed shall be final,

conclusive and binding on all parties to the agreement subject to the provisions of

the Arbitration & Conciliation Act, 1996 or any statutory modification or re-

enactment thereof and the rules made thereunder for the time being in force shall

apply to the arbitration proceedings under this clause.

32.4. The arbitrator shall have power to order and direct either of the parties to abide by,

observe and perform all such directions as the arbitrator may think fit having regard

to the matters in difference i.e. dispute, before him. The arbitrator shall have all

summary powers and may take such evidence oral and/or documentary, as the

arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all

powers under the Indian Arbitration & Conciliation Act 1996 including admission of

any affidavit as evidence concerning the matter in difference i.e. dispute before him.

32.5. The parties against whom the arbitration proceedings have been initiated, that is to

say, the Respondents in the proceeding, shall be entitled to prefer a cross-claim,

counter claim or set off before the Arbitrator in respect of any matter in issue arising

out of or in relation to the Agreement without seeking a formal reference of

arbitration for such counter-claim, cross claim, or set off and the Arbitrator shall be

entitled to consider and deal with the same as if the matters arising therefrom has

been referred to him originally and deemed to form part of the reference made by

the Director(Refinery).

32.6. The arbitrator shall be at liberty to appoint, if necessary any accountant or

engineering or other technical person to assist him, and to act by the opinion so

taken.

32.7. The arbitrator shall have power to make one or more awards whether interim or

otherwise in respect of the dispute and difference and in particular will be entitled to

make separate awards in respect of claims of cross claims of the parties.


32.8. The arbitrator shall be entitled to direct any one of the parties to pay the costs to the

other party in such manner and to such extent as the arbitrator may in his discretion

determine and shall also be entitled to require one or both the parties to deposit

funds in such proportion to meet the arbitrators expenses whenever called upon to

do so.

32.9. The parties hereby agree that the courts in the city of Mumbai (in case of Mumbai

Refinery) or Kochi (in case of Kochi Refinery) alone shall have jurisdiction to entertain

any application or other proceedings in respect of anything arising under this

agreement and any award or awards made by the Sole Arbitrator hereunder shall be

filed (if so required) in the concerned courts in the city of Mumbai (in case of

Mumbai Refinery) or Kochi (in case of Kochi Refinery) only.

33. GENERAL POINTS:

33.1. BPCL reserves the right to extend due dates of tender, accept or reject any tender in

part or full, without assigning any reason whatsoever. BPCL also reserves its right not

to accept the lowest rates quoted by the bidders and also to give purchase

preference to Public Enterprises, as admissible under the existing policies of

Government of India and to JVs/ Subsidiaries as per BPCL guidelines.

33.2. Offers and all correspondence must be in English language only.

33.3. Any effort by bidder or bidder’s agents, consultant or representative, howsoever

described, to influence the owner in any way concerning scrutiny/ consideration/

evaluation/ comparison of the bid or decision concerning award of contract shall

entail rejection of the bid.

33.4. BPCL reserves the right to reject any or all the tenders without assigning any reasons

whatsoever. Also BPCL reserves the absolute right to reject any or all the

bids/tenders solely based upon the past unsatisfactory performance by the

bidder/bidders in BPCL, the opinion/ decision of BP CL regarding the same being final

and conclusive.




SUBJECT : SUPPLY OF JFTOT WITH INTERFEROMETRIC TUBE RATING (ITR) OR

ELLIPSOMETRIC (ETR) FOR QUALITY ASSURANCE LABORATORY IN BPCL -

MUMBAI REFINERY


ACCEPTANCE OF “INSTRUCTIONS TO BIDDERS”

We, M/s. __________________________________________________ having office at

______________ read INSTRUCTIONS TO BIDDERS and confirm our acceptance to all the

terms and conditions as mentioned herein in the document except for deviations

mentioned in the deviation form.

Deviations : YES / NO

(Bidder to tick)

If yes, same is mentioned in Annexure-12 i.e. TECHNICAL DEVIATION FORM and

Annexure-13 i.e. COMMERCIAL DEVIATION FORM.

Date : Signature of Authorised Signatory

with Name & designation and Co. Seal.

Name & full address of the Firm :

M/s. _______________________

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ANNEXURE-10A


E-Tender System No:28368

Enquiry /CRFQ No. :1000287065 M/s___________(Bidder) Offer No. ____________________(Bidder’s Ref.) Signature : ____________________

Tel. No. : _________________________ Name : ______________________

Fax No. ___________________________ Official Seal : ___________________

COMMERCIAL CONDITIONS (INDIAN BIDDERS)

SR. NO. INSTRUCTIONS VENDOR'S ACTION RESPONSE

1.0 Indicate Despatch point TO SPECIFY

1.2 Confirm that the Prices shall be FIRM till complete execution of the order and shall not be subject to variation on any account.

TO NOTE AND CONFIRM

1.3 TAXES & DUTIES

1.3.1 If the bidder in his quotation specifies that Taxes are not applicable due to any reason, the same shall be borne by the bidder, if it becomes applicable any time during the tenure of the contract.

TO NOTE AND CONFIRM

1.3.2 Indicate the HSN Code of the offered Item/s

TO SPECIFY

1.3.3 Statutory variation in Taxes and Duties during contractual delivery period shall be to BPCL account. Any increase in the rate of Taxes and Duties beyond CDD shall be to vendor’s account. Confirm acceptance

TO NOTE AND CONFIRM

1.3.4 Prices quoted shall exclude transit insurance charges as the same shall be arranged by BPCL.

TO NOTE AND CONFIRM

1.4 TRANSPORTATION

1.4.1 The scope of the vendor includes transportation of all the supplied items to BPCL-Mumbai Refinery. Vendor to confirm acceptance.

TO NOTE AND CONFIRM

1.5 DELIVERY PERIOD

1.5.1 All the supplies as per the tender shall be delivered at site within 10 weeks from the date of LOA. The reciept of the equipment at site shall be considered as Delivery date for calculation of Price reduction for delay.

TO NOTE AND CONFIRM

1.5.2 Inspection certificate: Internal Test Certificate, Quality assurance certificate, Conformity certificate and Country of Origin Certificate for the equipment are to be submitted with Invoice during supply.

TO NOTE AND CONFIRM

1.5.3 Owner reserves the right for rejecting the offer/offers not meeing the above delivery period.

TO NOTE AND CONFIRM

1.5.4 In case vendor is ready to provide the items earlier than the above desired period, vendor to indicate the earliest delivery period

TO INDICATE

1.6 VALIDITY

1.6.1 Confirm quoted prices are valid for acceptance up to 120 days from the final due date / extended due date of RFQ.

TO NOTE AND CONFIRM

1.6.2 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation and without any change in price. Otherwise, in such an event, the offer is liable to be rejected.

TO NOTE AND CONFIRM

1.6.3 BPCL reserves the right to order the 2 years' mandatory/ consumable spares within a period of 24 months from the date of Purchase Order for original equipment. Hence, vendor to confirm that the validity of the mandatory/ consumable spares' prices shall be for a minimum period of 24 months from the date of ordering of the Instrument.

TO NOTE AND CONFIRM

1.7 PERFORMANCE BANK

GUARANTEE

1.7.1 Confirm that the vendor will furnish Performance Bank Guarantee for 10% of supply order value in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached. (Annexure-9)

TO NOTE AND CONFIRM

1.7.2 The PBG should be valid for a period of 24 months from the date of supply or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to BPCL directly by Vendor's Banker.

TO NOTE AND CONFIRM

1.7.3 In case submission of PBG is not accepted by the vendor, their offer will be liable for rejection.

TO NOTE AND CONFIRM

1.8 PART ORDER/ REPEAT ORDER

1.8.1 Part order shall be accepted by the vendor without any stipulation of minimum order value/ quantity. (However individual quantities will not be split).

TO NOTE AND CONFIRM

1.8.2 In case of part order, all lumpsum charges quoted extra, if any, viz. Documentation, testing,packing, other charges etc., can be considered on prorata value basis. Confirm compliance.

TO NOTE AND CONFIRM

1.8.3 Repeat Order : Vendor to confirm acceptance of repeat order within 12 months from the date of basic Purchase Order (PO).

TO NOTE AND CONFIRM


1.9.1 Acceptance to price reduction for delay in delivery beyond contractually agreed schedule @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value as per Clause No. 20 of BPCL’s GPC.

TO NOTE AND CONFIRM

1.9.2 In case this point is not accepted by the vendor, loading shall be done as per Clause 1.12.1.

TO NOTE AND CONFIRM

1.10 PAYMENT TERMS

1.10.1 For Supply: 100% payment against Receipt of Material at BPCL Site within 30 days through NEFT/RTGS and on submission of 10% Performance Bank guarantee (PBG) as specified and on submission of technical documents.

TO NOTE AND CONFIRM

1.10.2 For Installation, Commissioning & Training: 100% after successful completion of the Installation, Commissioning and Training based on certification from the Engineer-In-Charge.

TO NOTE AND CONFIRM

1.10.3 For Annual Maintenece Contract (AMC), Quarterly payment based on certification from the Enginner-In-Charge.

TO NOTE AND CONFIRM

1.10.4 Bank charges shall be to respective Accounts

TO NOTE AND CONFIRM

1.10.5 TAX DEDUCTION AT SOURCE (TDS): Tax deduction at source (TDS) at the applicable rates will be deducted from the running bills. Necessary certificates in this regard will be issued from BPCL.

TO NOTE AND CONFIRM


Price evaluation will be done on overall landed cost basis including cost of Instrument,Operation and Maintenence spares for 2 years, charges for Installation, Commissiong & Training and AMC for 2 years as per the Price bid format. The landed cost will be calculated considering all duties and taxes, Freight, Octroi/Entry Tax (if any), GST, any other charges etc., and loading on commercial deviations (if any).

TO NOTE AND CONFIRM

1.12 LOADING CRITERIA FOR COMMERCIAL DEVIATION

1.12.1 Price Reduction for Delayed Deliveries (Considering GPC clause) of 0.5% per week of delay upto max 5% of total order value): In case the vendor does not accept the delayed delivery clause or take exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5% on the total order value or the differential % not agreed by the supplier.

TO NOTE AND CONFIRM

1.13 GENERAL

1.13.1 Confirm acceptance of BPCL’s `General Purchase Conditions’ & Special Purchase Conditions.

TO NOTE AND CONFIRM

1.13.2 Indicate relationship with any of BPCL Directors.

TO SPECIFY

1.13.3 Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or Oil PSEs. If you have been banned, then this fact must be clearly stated.

TO NOTE AND CONFIRM

1.13.4 You are requested to furnish the following information for e-payment: a) Name of the vendor/contractor partyb) Account No. of the partyc) Bank & Branch Name where the above account is maintainedd) Type of account (current/saving/cash credit A/c)e) Branch code of the above bank branchf) The 9 digit MICR code of the above branch (which is printed in the cheques issued by the Branch available with the A/c holder).

TO SPECIFY

1.13.5 If the items are covered under DGS&D rate contract, confirm that a copy of rate contract is enclosed with your offer.

TO NOTE AND CONFIRM

1.13.6 If you are registered under NSIC / MSE (Micro and Small Enterprises), please provide the certificate towards the same.

TO NOTE AND CONFIRM AND PROVIDE SUPPORTING DOCUMENTS

1.13.7 Confirm whether you are registered under NSIC / MSE (Micro and Small Enterprises).

TO CONFIRM

1.13.8 Bidders, claiming purchase preference as MSE, need to submit the following documents: a. Notarized copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012. b. Vendors’ declaration on a duly notarized Rs.100 stamp paper stating that, in the event of award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted.

TO CONFIRM SUBMISSION

SIGNATURE AND SEAL


1.0 Confirm that you have quoted firm prices on

FCA International Port of Exit in the price bid.

TO CONFIRM

1.1 All FCA Charges/ Inland tranportation to FCA

Port of despatch shall be inclusive in the

above price.

TO CONFIRM

1.2 Indicate International Seaport/Airport of Exit TO SPECIFY

1.3 Confirm that the firm Air freight charges

(including all service charges to shipping line,

BAF/CAF etc) has been quoted as

percentage of the FCA price for Air

transportation to Mumbai airport in the

format for Taxes, Duties and Freight

(Annexure-11) and this freight charges shall

remain firm through out the currency of the

contract.

TO NOTE AND CONFIRM

1.4 BPCL reserves the option to place order on

FCA or on CFR basis during the currency of

the contract.Confirm acceptance.

TO NOTE AND CONFIRM

1.5 Service charges to shipping agencies

(including BAF/CAF) shall be borne by the

vendor if order is converted on CFR basis.

TO NOTE AND CONFIRM

1.6 Prices quoted must exclude transit insurance

charges from FCA International Port as the

same shall be arranged by the Purchaser.

However, transit insurance charges for inland

transit up to FCA International Port of exit

must be included by you in your prices.

TO NOTE AND CONFIRM

1.6 TAXES & DUTIES

1.6.1 All taxes, duties and levies of any kind

payable upto FCA International Port of exit

shall be borne by you. Confirm compliance.

TO NOTE AND CONFIRM

1.6.2 Export permit/license if required shall be

Bidder’s responsibility & any expenditure

towards same will be borne by you. Confirm

compliance.

TO NOTE AND CONFIRM

1.7 DELIVERY PERIOD

1.7.1 In case of order on FCA Basis, the FCA

delivery period for all supplies shall not be

later than 10 weeks from the date of LOA.

TO NOTE AND CONFIRM

ANNEXURE-10B

M/s ____________________________(Bidder)

Signature : ___________________________


E-Tender System No:28368

Enquiry/CRFQ No. : 1000287065


Tel. No. : _________________________

COMMERCIAL CONDITIONS (NON-INDIAN BIDDERS)

Fax No. ___________________________ Official Seal : _________________________

Name : ______________________________

Page 1



1.7.2 In case the order is converted to CFR basis,

delivery period for supplies at Mumbai airport

for all supplies shall not be later than 12

weeks from the date of LOA. The reciept of

the supplies at Mumbai airport shall be

considered as Delivery date for calculation of

Price reduction for delay.

TO NOTE AND CONFIRM

1.7.3 Owner reserves the right for rejecting the

offer/offers not meeing the above delivery

period

TO NOTE AND CONFIRM

1.7.4 Furnish Country of origin from where the

goods have been offered.

TO SPECIFY

1.7.5 Certificate for Country of Origin shall

accompany the shipping documents.

TO NOTE AND CONFIRM

1.8 CURRENCY OF QUOTE

1.8.1 Furnish the currency of quote. TO SPECIFY

1.8.2 Change in currency once quoted will not be

allowed. Confirm compliance.

TO NOTE AND CONFIRM

1.9 VALIDITY

1.9.1 Confirm quoted prices are valid for

acceptance up to 120 days from the final due

date / extended due date of RFQ.

TO NOTE AND CONFIRM

1.9.2 On account of exigencies, if the bidder is

requested to extend the validity of their offer,

the same should be extended without any

deviation and without any change in price.

Otherwise, in such an event, the offer is liable

to be rejected.

TO NOTE AND CONFIRM

1.9.3 BPCL reserves the right to order 2 years'

mandatory / consumable spares within a

period of 24 months from the date of

Purchase Order for original equipment.

Hence, vendor to confirm that the validity of

the mandatory / consumable spares' prices

shall be for a minimum period of 24 months

from the date of ordering of the Instrument.

TO NOTE AND CONFIRM

1.10 CONSIGNMENT DETAILS

1.10.1 Indicate Consignment weight (net and gross)

& volume of the consignment.

TO SPECIFY

1.10.2 Vendor to provide Customs Tariff Number

(HSN Number) of the supplies.

TO SPECIFY

1.11 PERFORMANCE BANK GUARANTEE

1.11.1 Confirm that the vendor will furnish

Performance Bank Guarantee for 10% of

supply order value in the prescribed format

from any Scheduled Indian Bank as per

clause 14 of General Purchase Conditions

(GPC) and as per format of PBG attached.

(Annexure-9)

TO NOTE AND CONFIRM

1.11.2 The PBG should be valid for a period of 24

months from the date of supply or 18 months

from the date of commissioning (Guarantee

period of 12 months from the date of

commissioning + 6 months claim lodging

period) whichever is earlier. The PBG should

be sent to BPCL directly by Vendor's Banker.

TO NOTE AND CONFIRM

1.11.3 In case PBG is not accepted by the vendor,

the offer will be liable for rejection.

TO NOTE AND CONFIRM

1.11.4 Confirm quoted prices shall remain firm and

fixed till complete execution of order. Price

Variation shall not be considered on any

account. Confirm compliance.

TO NOTE AND CONFIRM

Page 2



1.12 PART ORDER / REPEAT ORDER

1.12.1 Part order shall be accepted by the vendor

without any stipulation of minimum order

value/ quantity. (However individual quantities

will not be split).

TO NOTE AND CONFIRM

1.12.2 In case of part order, confirm all lumpsum

charges quoted extra, if any, viz.

Documentation, Testing, Packing, Crating,

Handling, FCA charges etc., can be

considered on prorata value basis. Confirm

compliance.

TO NOTE AND CONFIRM

1.12.3 Repeat Order : Vendor to confirm acceptance

of repeat order within 12 months from the

date of basic Purchase Order (PO).

TO NOTE AND CONFIRM


1.13.1 Acceptance to price reduction for delay in

delivery beyond contractually agreed

schedule @ ½% of undelivered order value

per week of delay or part thereof, subject to a

ceiling of 5% of total order value as per

Clause No. 20 of BPCL’s GPC.

TO NOTE AND CONFIRM

1.13.2 In case this point is not accepted by the

vendor, loading shall be done as per Clause

1.16.1

TO NOTE AND CONFIRM

1.14 PAYMENT TERMS

1.14.1 For Supply: 100% of the FCA/CFR value

shall be paid through an irrevocable letter of

Credit or Cash Against Documents. The

Letter of Credit shall be established only on

receipt of acceptance of BPCL’s

LOI/Purchase Order along with submission of

10% Performance Bank Guarantee (PBG) as

specified and on submission of technical

documents.

TO NOTE AND CONFIRM.

VENDORS TO CONFIRM

WHETHER THEY

CONFIRM LC OR CAD.

1.14.2 Please note that in the event of delay in

delivery, payment shall be released after

making price reduction from your bills and

relevant clause in this respect shall be

inserted in L/C.

TO NOTE AND CONFIRM

1.14.3 Bidder to provide the bank details, Swift code

etc. for the above purposes along with the

unpriced part of the bid.

TO SPECIFY

1.14.4 Vendor to confirm that Duties in India is not

included in the price and shall be borne by

BPCL and that overseas taxes & duties are

included in the price.

TO NOTE AND CONFIRM

1.14.5 Confirm all taxes, duties and levies of any

kind payable upto FCA port of Exit shall be

borne by supplier

TO NOTE AND CONFIRM

1.14.6 For Installation, Commissioning & Training

Sevices: 100% through wire transfer after

successful completion of the Installation,

Commissioning and Training based on

certification from the Engineer-In-Charge.

TO NOTE AND CONFIRM

1.14.7 For Annual Maintenece Contract (AMC),

Quarterly payment through wire transfer

based on certification from the Enginner-In-

Charge.

TO NOTE AND CONFIRM

Page 3



1.14.8 Applicable GST and with-holding tax under

Indian Income Tax will be to BPCL Account.

This shall be considered in evaluation of the

offer. Income Tax Permanent Account

Number (PAN) and the copy of the PAN Card

shall be submitted by the bidder along with

the un-priced part of the bid

TO NOTE AND CONFIRM

1.14.9 TAXES, DUTIES AND LEVIES IN FOREIGN

COUNTRIES:

The BIDDER / CONTRACTOR shall accept

full and exclusive liability at his own cost for

the payment of any and all taxes, duties,

cesses and levies howsoever designated, as

are payable to any government, local or

statutory authority in any country other than

India as are now in force or as are hereafter

imposed, increased or modified and as are

payable by BIDDER / CONTRACTOR, his

agents, Sub-Contractors and its/ their

respective employees for or in relation to the

performance of this Contract. The BIDDER /

CONTRACTOR shall be deemed to have

been fully informed with respect to all such

liabilities and considered and included the

same in its bid and the Contract Price shall

not be varied in any way on this account.

TO NOTE AND CONFIRM

1.14.10 Bidder to confirm that bank charges at

respective ends shall be respective accounts.

However LC amendmend charges due to

reasons attributable to bidder shall be borne

by the bidder.

TO NOTE AND CONFIRM

1.14.11 In case vendor insists for Confirmed LC,

confirmation charges are to be borne by the

vendor.

TO NOTE AND CONFIRM


1.15.1 Quoted prices in foreign currency shall be

considered for evaluation. Exchange rate as

per SBI TT Selling rate on the previous

working day to the date of opening of the

price bid shall be considered for conversion

of the offer to INR for comparison and

evaluation of the quotes.

TO NOTE AND CONFIRM

1,15.2 Price evaluation will be done overall landed

cost basis including cost of Instrument,

Operation and Maintenence spares for 2

years, charges for Installation, Commissiong

& Training and AMC for 2 years as per the

Price bid format The landed cost will be

calculated considering all duties and taxes,

Freight, clearance charges, letter of credit

charges (if applicable),Taxes (if any), GST,

any other charges etc., and loading on

commercial deviations (if any).

TO NOTE AND CONFIRM

Page 4



1.16 LOADING CRITERIA FOR COMMERCIAL

DEVIATION1.16.1 Price Reduction for Delayed Deliveries

(Considering GPC clause) of 0.5% per

week of delay upto max 5% of total order

value):

In case the vendor does not accept the

delayed delivery clause or take exceptions to

the % rate mentioned in GPC, loading shall

be done to the extent of maximum of 5% on

the total order value or the differential % not

agreed by the supplier.

TO NOTE AND CONFIRM

1.17 GENERAL

1.17.1 Confirm acceptance of BPCL’s `General

Purchase Conditions’ & Special Purchase

Conditions.

TO NOTE AND CONFIRM

1.19 Indicate relationship with any of BPCL

Directors.

TO SPECIFY

1.20 Please confirm you have not been banned or

delisted by any Government or Quasi

Government agencies or Oil PSEs. If you

have been banned, then this fact must be

clearly stated.

TO NOTE AND CONFIRM

1.22 INDIAN AGENT

1.22.1 Confirm if Indian agent is involved. Please

specify the name and details of the Indian

agent.

TO NOTE,CONFIRM &

SPECIFY

1.22.2 The commission payable to Indian agents, if

any, in Indian Rupees in terms of agreement

(enclosing the copy of the same) shall be

paid as per government guidelines prevailing

for such payments.

TO NOTE AND CONFIRM

1.22.3 The commission to be paid to Indian agents

shall be made in Indian Rupees only based

on the exchange rate prevailing on the day of

price bid opening and would not be subject to

exchange rate variation.

TO NOTE AND CONFIRM

Page 5



1.22.4 The tenderers should also furnish the

following particulars of the Indian

agents/associates/and/or the foreign firms:

1) Name & address of the Indian agent, if

any.

2) Confirmation that the Indian agent is

registered with the Directorate General of

Supplies & Disposals (DGS&D), New Delhi

(enclosing a copy of their valid registration

certificate).

3) If your Indian agent is not registered with

DGS&D, New Delhi, confirm that they will get

themselves registered with them immediately

and forward a copy of the same.

4) Agency commission payable, if any, shall

be paid in Indian Rupees only after receipt of

material at site subject to furnishing a valid

Registration Certificate from DGS&D, New

Delhi.

5) The precise relationship between the

foreign manufacturer/ principals & their Indian

Agents/Associate,

6) The mutual interests which the

manufacturer/principals and the Indian

agents/associates have in the business of

each other.

7) Any payment which the agent/associate

receives in India or abroad from the

manufacturer/principal whether as a

commission for the contract or as a general

retainer fee.

8) Indian agent’s Income Tax PAN.

TO SPECIFY

SEAL AND SIGNATURE OF BIDDER

Page 6

(Name of the Company)

Signature : ___________________________

Official Seal : _________________________

S No Commercial conditions description

Freight charges for delivery at Mumbai Refinery (as % of

Base Price)

SGST in (% of Basic Price)

CGST in (% of Basic Price)

IGST in (% of Basic Price)

GST in (% of Basic Price)

Invoicing/Billing Location provided in the Price Bid

HSN/SAC Codes provided in the Price Bid

Freight charges for delivery at Mumbai Refinery (as % of

Base Price)
























ANNEXURE-11A

1.0 Supply, Inspection & Testing of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR)

including accessories/ Commissioning spares & tools as per specifications of the tender:

E mail ID:


M/s ____________________________


Contact Person's Name & Mobile No__________________

(CPO-R)

2.0 Spares for two years' trouble free operation and maintenance for the above:

Applicable to Supply and Services at BPCL-

Mumbai Refinery

REF. : CRFQ No. 1000287065, e-Tender No: 28368

APPLICABLE CHARGES AND GST (INDIAN BIDDERS).

3.0 Charges for Installation, Commissioning and Training Service of the Instrument at BPCL Quality Assurance

Laboratory as per scope of the tender:

4.0 Charges for Annual Maintenance Contract for the 1st year after guarrantee period is over as per scope of the

tender:

5.0 Charges for Annual Maintenance Contract for the 2nd year after guarrantee period is over as per scope of the

tender:

Page 1

S No Commercial conditions description

1.0 Supply, Inspection & Testing of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR)

Applicable to Supply and Services at BPCL-

Mumbai Refinery


Notes :

VENDER NAME


1) Vendor shall only indicate the current applicable Goods and Service Tax (GST) for all the items in tender in

percentage . If any of the taxes are not applicable for the tender, vendor shall indicate NIL against the same in

relevant space provided.

I hereby confirm that above commercial conditions shall supersede the clauses if any repeated anywhere

3) Tax Ddducted at Source (TDS) as applicable shall be deducted and necessary certificate shall be issued by

BPCL.

2) If vendor has multiple Invoicing / Billing location (State), please indicate with items Sr. Nos.

Page 2

M/s ____________________________(Bidder)

Signature : ___________________________

Name : ______________________________

Official Seal : _________________________

S No Commercial conditions description Vendor's Action Vendor's response

Air Freight Charges (% on FCA price) Vendor to specify

Port handling charges (%)

Custom clearance charges (%)

Inland transportation to site including service tax (%)

Any other charges/Taxes/Customs duties (%)

Air Freight Charges (% on FCA price) Vendor to specify

Port handling charges (%)

Custom clearance charges (%)

Inland transportation to site including service tax (%)

Any other charges/Taxes/Customs duties (%)

GST/ Income tax (%)

GST/ Income tax (%)

GST/ Income tax (%)

Note:


Fax No. ___________________________

Vendor shall provide % rates against each item in response column. If any of the conditions are not applicable vendor to specify

Nil/NA

ANNEXURE-11B



E-Tender system No: 28368

Enquiry /CRFQ No. : 1000287065

Tel. No. : _________________________

Shall be suitably loaded as per Guidelines


FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC (NON INDIAN BIDDERS).



5.0 Charges for Annual Maintenance Contract for the 2nd year after guarrantee period is over as per scope of the tender:



1.0 Supply, Inspection & Testing of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR) including

accessories/ Commissioning spares & tools as per specifications of the tender:


Withholding Tax (for Non Indian vendors) as applicable shall be deducted and necessary certificate shall be issued by

BPCL.

2.0 Spares for two years' trouble free operation and maintenance for the above:

3.0 Charges for Installation, Commissioning and Training Service of the instrument at BPCL Quality Assurance

Laboratory as per scope of the tender:


I hereby confirm that above commercial conditions shall supersede the clauses if any repeated anywhere in




4.0 Charges for Annual Maintenance Contract for the 1st year after guarrantee period is over as per scope of the tender:

Page 1

ANNEXURE - 12

DEVIATION FORM (TECHNICAL)

SUB : Supply of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric

(ETR) for Quality Assurance Laboratory in BPCL-Mumbai Refinery.

REF. : CRFQ No. 1000287065, e-Tender No. 28368 Name of vendor: Schedule of Deviations in reference to BPCL SPECIFICATIONS 1. Vendor may give here a consolidated list of technical deviations for all sections of

the SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be

deemed to be fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall

constitute the contract requirements for the award of job to the vendor.

Sr. No.

Annexure- No.

Clause No.

Requirement of BPCL

SPECIFICATIONS

Deviations to the SPECIFICATIONS

Remarks

1 2 3 4 5 6

Vendor Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

ANNEXURE - 13

DEVIATION FORM (COMMERCIAL)

SUB : Supply of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric

(ETR) for Quality Assurance Laboratory in BPCL-Mumbai Refinery

REF. : CRFQ No. 1000287065, e-Tender No. 28368 Name of vendor: Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS 1. Vendor may give here a consolidated list of Commercial deviations for all

sections of the tender document, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not

mentioned in this form) shall be deemed to be fully complied by the PCMS vendor

5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND CONDITIONS, shall constitute the contract requirements for the award of job to the vendor.

Sr. No.

Annexure- No.

Clause No.

Commercial terms and conditions

Deviations Remarks

1 2 3 4 5 6

Vendor

Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

Annexure - 14

FORMAT FOR BIDDER’S INFORMATION

1 Name of Bidder

2 Address for Communication

3 General contact details viz.

e mail address, telephone no., and fax no.

Type of Organisation:

Government Dept. / Public Sector

Undertaking / Public Limited Company /

Private Limited Company / Partnership /

Proprietorship / Others (Pl. specify)

Location of Registered Office , in the case of

Company

Place and Year of the Incorporation

4 Whether bidder is a manufacturer OR

authorized dealer

5 If manufacturer, please attach certificate of

registration

6 If authorized dealer, please attach

Manufacturer’s Authorization Form (MAF)

7 Bidder Status : Indian or Foreign

8 Indian Income Tax PAN Number:

(Note : In case where Indian Income Tax

Deduction at Source is applicable, non-

availability of PAN Number will entail a higher

deduction)

9 In case of Foreign, whether the bidder is

having any Permanent Establishment in India,

through which business transactions in India

are carried out.

In case of Foreign ,TAX RESIDENCY CERTIFICATE

In case of Foreign, kindly submit Form 10F

duly signed and stamped

10 IN CASE BIDDER IS A MANUFACTURER FOR ITEMS

UNDER REFERENCE:

10.1 Address of Factory:

10.2 GST Registration Number(For Indian bidders)

11 IN CASE BIDDER IS A DEALER / TRADER / SERVICE

PROVIDER FOR ITEMS UNDER REFERENCE:

11.1 Central Excise Registration Number, if any(for

issuing Cenvatable invoice under Cenvat

Credit Rules) (For Indian Bidders)

11.2 Service Tax Registration Number, if any (For

Indian Bidders)

11.3 Sales Tax / VAT / CST Registration Number

(For Indian Bidders)

12 CONTACT PERSON’S DETAILS:

12.1 Name and address of the person who is

authorized to participate in the tender.

12.2 E-mail id

12.3 Telephone No.- Landline

12.4 Mobile Number.

12.5 Fax number

13 Average Annual Turnover of the business

14 Whether the bidder falls under the category

of Micro & Small Enterprises (MSE) as per the

MSME Policy of Govt. of India. If YES,

whether proof for the same enclosed with the

bid?

Annexure 15

ANTI PROFITEERING DECLARATION

To whomsoever it may concern

I, Mr. __________, proprietor of M/s XYZ (similar salutations for other authorized signatories) hereby

solemnly and sincerely declare, that I have abided with all the laws and rules, as applicable on me/my

firm/my company from time to time, in my dealing with M/s Bharat Petroleum Corporation Limited

(‘BPCL’), including but not limited to Section 171 of the Central Goods and Services Tax Act, 2017.

In furtherance and compliance of the said section, I declare, that I have made commensurate reduction

in the prices of the goods and/or services as provided by me/my firm/my company to BPCL on account of

any input tax credits availed by me/my firm/my company as a registered taxable person or the reduction

in the price on account of any reduction in the tax rate, as applicable, from time to time.

I declare that the foregoing is true and correct and the same is a legal obligation and failure to fulfill it

could result in penalties under state law.

Name-

Company Seal-

Signature-

Date-

Annexure 16

Annexure – 17

SUBJECT: Supply of JFTOT with interferometric Tube Rating (ITR) or

Ellipsometric (ETR) for Quality Assurance Laboratory in BPCL-Mumbai

Refinery

REF. : CRFQ No. 1000287065, e-Tender No. 28368

GST DETAILS

• Letter to Vendors

• Guidelines for filling the template

• Template for updation of GST details

• Sample pre-filled template

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Annexure – 19

SUB : Supply of JFTOT with interferometric Tube Rating (ITR) or Ellipsometric (ETR)

for Quality Assurance Laboratory in BPCL-Mumbai Refinery

REF : CRFQ No. 1000287065, e-Tender No. 28368

PRICE BID

1. Indian Bidder has to fill Unit Price in INR (including packing &

forwarding charges and excluding taxes, duties and freight charges)

only in BPCL e-Procurement Portal.

2. Non-Indian Bidder has to fill FCA Price in USD/EURO (FCA price to be

quoted shall be inclusive of Packing & Forwarding Charges, FCA

Charges, Inland Transportation, Taxes & Duties up to FCA Port Of

Dispatch) only in BPCL e-Procurement Portal.