BGSU/PeopleSoftBGSU/PeopleSoft

IntroducingIntroducingFinancial Management Solutions &Financial Management Solutions &

Enterprise Performance ManagementEnterprise Performance Management

Learning ObjectivesLearning Objectives

Identify the key drivers governing BGSU’s decision to Identify the key drivers governing BGSU’s decision to purchase a new enterprise software systempurchase a new enterprise software system

List the six modules of the Financial Management List the six modules of the Financial Management Solution system (FMS) and recall the business Solution system (FMS) and recall the business processes associated with eachprocesses associated with each

Discuss how each of FMS modules integrate and Discuss how each of FMS modules integrate and communicate with one anothercommunicate with one another

Learning ObjectivesLearning Objectives

List the two modules associated with the Enterprise List the two modules associated with the Enterprise Performance Management System (EPM) and recall Performance Management System (EPM) and recall the business process associated with boththe business process associated with both

Discuss how both of the EPM modules integrate and Discuss how both of the EPM modules integrate and communicate with each othercommunicate with each other

Identify the two PeopleTools that authorized users Identify the two PeopleTools that authorized users can use to execute or to create reportscan use to execute or to create reports

Learning ObjectivesLearning ObjectivesExplain how permission lists, roles, and user profiles work Explain how permission lists, roles, and user profiles work together to create FMS system securitytogether to create FMS system security

Discuss the role of “user preferences” in FMS application securityDiscuss the role of “user preferences” in FMS application security

Identify and discuss several of the key benefits of PeopleSoft Identify and discuss several of the key benefits of PeopleSoft FMS that were presented during Fit Gap sessionsFMS that were presented during Fit Gap sessions

The Need for a New SystemThe Need for a New System

Easier NavigationEasier Navigation

Quicker Data Quicker Data Access & ReportingAccess & Reporting

Better SecurityBetter Security

Streamlined Streamlined WorkflowWorkflow

The Need for a New SystemThe Need for a New System

On-Demand System On-Demand System AccessAccess

Self-Service AccessSelf-Service Access

Less PaperLess Paper

Financial Management SolutionsFinancial Management SolutionsGeneral Ledger (GL)General Ledger (GL)Commitment Control (CC)Commitment Control (CC)Purchasing (PO)Purchasing (PO)Asset Management (AM)Asset Management (AM)Accounts Payable (AP)Accounts Payable (AP)Accounts Receivable (AR)Accounts Receivable (AR)Grants Management (GM)Grants Management (GM)

FMS

General LedgerGeneral Ledger

General Ledger Business ProcessesGeneral Ledger Business Processes

Create, approve, and process Create, approve, and process journal entriesjournal entries

Create, approve, edit, and post Create, approve, edit, and post journals to appropriate ledgers journals to appropriate ledgers

Create, approve, and maintain Create, approve, and maintain standard budgetsstandard budgets

Making a Journal EntryMaking a Journal Entry

General Ledger IntegrationsGeneral Ledger Integrations

PurchasingPurchasingAsset ManagementAsset ManagementAccounts PayableAccounts PayableAccounts ReceivableAccounts ReceivableGrants ManagementGrants Management

PurchasingPurchasing

Purchasing Business ProcessesPurchasing Business Processes

Request quotesRequest quotes

Manage procurement cards and Manage procurement cards and contractscontracts

Create requisitions and purchase Create requisitions and purchase ordersorders

Manage vendor rebates and Manage vendor rebates and returnsreturns

Creating a RequisitionCreating a Requisition

Purchasing IntegrationsPurchasing Integrations

Asset ManagementAsset ManagementAccounts PayableAccounts PayableAccounts ReceivableAccounts ReceivableGeneral LedgerGeneral Ledger

Asset ManagementAsset Management

Asset Management Business ProcessesAsset Management Business Processes

Add, maintain, and retire assetsAdd, maintain, and retire assets

Adjust, transfer, and evaluate Adjust, transfer, and evaluate assetsassets

Perform asset physical inventoryPerform asset physical inventory

Define and processDefine and processdepreciationdepreciation

Adding an AssetAdding an Asset

Asset Management IntegrationsAsset Management Integrations

Accounts PayableAccounts PayablePurchasingPurchasingGeneral LedgerGeneral LedgerPlanning and Budgeting Planning and Budgeting (EPM)(EPM)

Accounts PayableAccounts Payable

Accounts Payable Business ProcessesAccounts Payable Business Processes

Create vouchers and paymentsCreate vouchers and payments

Match vouchers with purchase Match vouchers with purchase orders and receiptsorders and receipts

Post vouchers and paymentsPost vouchers and payments

Create drafts, single-voucher Create drafts, single-voucher payments, prepayments, and self-payments, prepayments, and self-billed invoicesbilled invoices

Creating a VoucherCreating a Voucher

Accounts Payable IntegrationsAccounts Payable Integrations

Accounts ReceivableAccounts ReceivableAsset ManagementAsset ManagementPurchasingPurchasingGeneral LedgerGeneral LedgerHuman Capital Human Capital Management (HCM) Management (HCM) (Payroll)(Payroll)

Accounts ReceivableAccounts Receivable

Account Receivables Business ProcessAccount Receivables Business Process

Enter and track receivablesEnter and track receivablesReceive and apply paymentsReceive and apply paymentsManage outstanding receivablesManage outstanding receivablesManage payment disputes and Manage payment disputes and deductionsdeductionsDocument and track customer Document and track customer conversationsconversationsCreate billing accounting entriesCreate billing accounting entries

Entering a PaymentEntering a Payment

Accounts Receivable IntegrationsAccounts Receivable Integrations

Accounts PayableAccounts PayablePurchasingPurchasingGeneral LedgerGeneral LedgerGrants ManagementGrants Management

Grants ManagementGrants Management

Grants Management Business ProcessesGrants Management Business Processes

Prepare, submit, and manage Prepare, submit, and manage proposalsproposals

Process grants-related paymentsProcess grants-related payments

Document and amend human and Document and amend human and animal protocols for researchanimal protocols for research

Capture profile data about BGSU, its Capture profile data about BGSU, its sponsors and its faculty, for each sponsors and its faculty, for each proposal, project, budget or award proposal, project, budget or award

Creating a ProposalCreating a Proposal

Grants Management IntegrationsGrants Management Integrations

Accounts ReceivableAccounts ReceivableAccounts PayableAccounts PayablePurchasingPurchasingGeneral LedgerGeneral LedgerHuman Capital Mgmt Human Capital Mgmt (HCM)(HCM)

Enterprise Performance Management Enterprise Performance Management SystemSystem

Planning and Budgeting Planning and Budgeting (BD)(BD)

Enterprise Performance Enterprise Performance Management Management WarehouseWarehouse

EPM

Planning and Budgeting Planning and Budgeting Business ProcessesBusiness Processes

Prepare and analyze budget plans Prepare and analyze budget plans in real time w/out moving data in real time w/out moving data between applications (FMS, HCM)between applications (FMS, HCM)

Distribute, review, and approve Distribute, review, and approve budgetsbudgets

Selecting Planning MethodsSelecting Planning Methods

Exporting to General LedgerExporting to General Ledger

Planning and Budgeting IntegrationsPlanning and Budgeting Integrations

FMS (Financial FMS (Financial Management SolutionManagement Solution

HCM (Human Capital HCM (Human Capital Management SystemManagement System

SAS (Student SAS (Student Administration System)Administration System)

Enterprise Performance Enterprise Performance Management WarehouseManagement Warehouse

Enterprise Financials Warehouse

“For All Your Financial Data Needs”

General Ledger Mart

Payables Mart

Receivables Mart

Visit These Exciting Data Marts!Visit These Exciting Data Marts!

PeopleToolsPeopleTools

PeopleSoft QueryPeopleSoft QueryPeopleSoft Crystal PeopleSoft Crystal ReportsReports

PeopleSoft Query: Users and UsesPeopleSoft Query: Users and Uses

May be used by authorized usersMay be used by authorized users

Used to create Microsoft Excel Used to create Microsoft Excel spreadsheets containing desired dataspreadsheets containing desired data

PeopleSoft Crystal Reports PeopleSoft Crystal Reports Users and UsesUsers and Uses

May be used by May be used by selectselect authorized users authorized users

Used to generate easy-to-read printed Used to generate easy-to-read printed reports and formsreports and forms

Checks and InvoicesChecks and Invoices

BGSU/PeopleSoft BGSU/PeopleSoft

FMS

HCM

SAS

EPM Web Browse

r

Web Serve

r

PeopleSoftApplication

Server

PeopleSoft Security AdministrationPeopleSoft Security Administration

System SecuritySystem SecurityPermission ListsPermission ListsRolesRolesUser ProfilesUser Profiles

Application Security Application Security User PreferencesUser Preferences

Voucher Entry and Correction Voucher Entry and Correction Permission ListPermission List

Permission Lists Assigned toPermission Lists Assigned toAccounts Payable Manager RoleAccounts Payable Manager Role

Roles Assigned to User M. MashadRoles Assigned to User M. Mashad

Fit Gap FeedbackFit Gap Feedback

What is Fit What is Fit Gap?Gap?

Fit Gap Feedback: Participants’ CommentsFit Gap Feedback: Participants’ Comments

Jena Ault, Accounting Jena Ault, Accounting Manager, Business Manager, Business OfficeOffice

“ “ The accounting staff The accounting staff will benefit from will benefit from PeopleSoft because the PeopleSoft because the reporting functions are reporting functions are enhanced, compared to enhanced, compared to what we currently have what we currently have available.” available.”

Fit Gap Feedback: Participants’ CommentsFit Gap Feedback: Participants’ Comments

Jim Stainbrook, Director Jim Stainbrook, Director of Financial Accounting, of Financial Accounting, Business OfficeBusiness Office

““ PeopleSoft FMS will PeopleSoft FMS will provide various ways provide various ways to access data and to access data and tools to create your tools to create your own own spreadsheets spreadsheets and reports.”and reports.”

Fit Gap Feedback: Participants’ CommentsFit Gap Feedback: Participants’ Comments

Bill Wheelock, Bill Wheelock, Director, Purchasing Director, Purchasing ““PeopleSoft FMS PeopleSoft FMS will allow users to will allow users to enter requisitions enter requisitions from friendly Web-from friendly Web-based screens.” based screens.”

Fit Gap FeedbackFit Gap FeedbackProduct Features & BenefitsProduct Features & Benefits

Speed Typing Speed Typing Speed ChartsSpeed ChartsCustomized Customized Menus and Menus and PagesPagesNotificationNotificationTreesTrees

Account Rollup TreeAccount Rollup Tree

Fit Gap FeedbackFit Gap FeedbackProduct Features & BenefitsProduct Features & Benefits

Mass ProcessingMass ProcessingScheduled Scheduled processingprocessingPowerful ReportingPowerful ReportingDrill-Down Drill-Down FunctionalityFunctionality

SummarySummary

The Need for a New SystemThe Need for a New SystemThe Financial Management The Financial Management SolutionSolutionThe Enterprise Performance The Enterprise Performance Management systemManagement systemCompanion ProductsCompanion ProductsPeopleSoft Security AdministrationPeopleSoft Security AdministrationFit Gap FeedbackFit Gap Feedback

QuestionsQuestions

For Inquiring MindsFor Inquiring Minds

Ciber (2005). Ciber (2005). BG@100 Fit Gap SessionBG@100 Fit Gap Session (GL, AM, (GL, AM, PO, AP, Budgets, Grants 2005), Meeting Minutes PO, AP, Budgets, Grants 2005), Meeting Minutes retrieved November 14, 2005, from Bowling Green retrieved November 14, 2005, from Bowling Green State University, T:\BGat100\FMS\Fit Gap State University, T:\BGat100\FMS\Fit Gap

Executive Steering Committee (2004). Executive Steering Committee (2004). Executive Executive Strategic Outline. Strategic Outline. Retrieved November 14, 2005, Retrieved November 14, 2005, from Bowling Green State University, BG @ 100 from Bowling Green State University, BG @ 100 Web site: Web site: http://www.bgsu.edu/downloads/bgsu/file5364.pdfhttp://www.bgsu.edu/downloads/bgsu/file5364.pdf

For Inquiring MindsFor Inquiring Minds

Oracle (2004, February). Oracle (2004, February). Learn Oracle from Oracle Learn Oracle from Oracle ( General Ledger and Commitment Control Student ( General Ledger and Commitment Control Student Guides). Redwood Shores, CA: Author.Guides). Redwood Shores, CA: Author.

Oracle (2005). Oracle (2005). PeopleSoft Enterprise 8.46 PeopleSoft Enterprise 8.46 PeopleTools PeopleBookPeopleTools PeopleBook (Crystal Reports, Query, (Crystal Reports, Query, PS/nVison, SQR). Retrieved November 14, 2005 PS/nVison, SQR). Retrieved November 14, 2005 from Bowling Green State University Web from Bowling Green State University Web site: site: http://finbooks.bgsu.edu/PSOL/finbooks/eng/psbookshttp://finbooks.bgsu.edu/PSOL/finbooks/eng/psbooks/index.htm/index.htm

For Inquiring MindsFor Inquiring Minds

Oracle (2005). Oracle (2005). PeopleSoft Enterprise 8.9 PeopleSoft Enterprise 8.9 PeopleBooksPeopleBooks (Asset Management, Commitment (Asset Management, Commitment Control, General Ledger, Grants, Payables, Control, General Ledger, Grants, Payables, Receivables, Purchasing). Retrieved November 14, Receivables, Purchasing). Retrieved November 14, 2005, from Bowling Green State University Web site:2005, from Bowling Green State University Web site:http://finbooks.bgsu.edu/PSOL/finbooks/eng/http://finbooks.bgsu.edu/PSOL/finbooks/eng/psbooks/index.htmpsbooks/index.htm

For Inquiring MindsFor Inquiring Minds

Oracle (2005). Oracle (2005). PeopleSoft Enterprise Planning and PeopleSoft Enterprise Planning and Budgeting 8.9 PeopleBookBudgeting 8.9 PeopleBook. Retrieved November 14, . Retrieved November 14, 2005, from Bowling Green State University Web site:2005, from Bowling Green State University Web site:http://epmbooks.bgsu.edu/PSOL/epmbooks/eng/http://epmbooks.bgsu.edu/PSOL/epmbooks/eng/psbooks/index.htmpsbooks/index.htm

For Inquiring MindsFor Inquiring Minds

Oracle (2005). Oracle (2005). PeopleSoft Enterprise Performance PeopleSoft Enterprise Performance Management Warehouse 8.9 PeopleBookManagement Warehouse 8.9 PeopleBook. Retrieved . Retrieved November 14, 2005, from Bowling Green State November 14, 2005, from Bowling Green State University Web site:University Web site:http://epmbooks.bgsu.edu/PSOL/epmbooks/eng/http://epmbooks.bgsu.edu/PSOL/epmbooks/eng/psbooks/pfwh/book.htmpsbooks/pfwh/book.htm

For Inquiring MindsFor Inquiring Minds

Oracle (2005). Oracle (2005). PeopleSoft Purchasing Data SheetPeopleSoft Purchasing Data Sheet. . Retrieved November 14, 2005, from Oracle Web site: Retrieved November 14, 2005, from Oracle Web site: http://www.oracle.com/applications/peoplesoft/srm/enhttp://www.oracle.com/applications/peoplesoft/srm/ent/module/purchasing.htmlt/module/purchasing.html

Oracle (2005). Oracle (2005). PeopleSoft Planning and Budgeting PeopleSoft Planning and Budgeting Data SheetData Sheet. Retrieved November 14, 2005, from . Retrieved November 14, 2005, from Oracle Web site: Oracle Web site: http://www.oracle.com/applications/performance-http://www.oracle.com/applications/performance-management/ent/module/biz_plan_budget.htmlmanagement/ent/module/biz_plan_budget.html

For Inquiring MindsFor Inquiring Minds

BG@100 Project Training Email BG@100 Project Training Email AddressAddress

BGat100trn@bgsu.eduBGat100trn@bgsu.edu

BG@100 Email AddressBG@100 Email AddressBGat100@bgsu.eduBGat100@bgsu.edu