BG Libya Contracts & Procurement

Document Number: BGL-BBS-CP-0006

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Revision: 0 BG Libya Contracts & Procurement

Date: January 2007

Document Title: Vendor Pre-Qualification Document

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Document Title:

Vendor Pre-Qualification

Document Document Number:

BGL-BSS-CP-0006

THIS IS A CONTROLLED DOCUMENT - NUMBER

THIS IS AN UNCONTROLLED DOCUMENT X Controlled documents will automatically be re-issued to recipients as and when changes occur. It is recipients responsibility to replace the old version and destroy it. Uncontrolled documents will not automatically be re-issued and users should assure themselves that they have the correct version in circulation.

Revision Description By Designation Signature Date

Issued Hend Etarhuni C&P Officer

0 Reviewed Nigel Hooker Business Services Manager


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Contractor Evaluation Questionnaire INDEX Introduction Contractor Capability Statement - MANDATORY REQUIREMENTS Section 1 Company Profile Section 2 Commercial Section 3 Experience Section 4 Resources/Personnel Section 5 Quality Assurance and Quality Control Section 6 Health, Safety and Environmental


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Introduction The purpose of this questionnaire is to establish the contractor scope of business and evaluate the level of necessary resources, ability and expertise to perform any work that may be tendered by BG prior to any site visit and assessment which may be required. It is recommended that prior to completing the full Questionnaire, the Contractor answers the question(s) posed in the following Section titled "Contractor Capability Statement - MANDATORY REQUIREMENTS".


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Contractor Capability Statement - MANDATORY REQUIREMENTS 1 Start-up costs are considered to be in the region of $ 000.000,00 and are likely to be expanded by the successful Contractor prior to settlement of Contractor's first invoice. You must consider that you have the financial strength to support an operation of this magnitude Can you support financing of such magnitude YES/NO 2 The potential Contractor must be able to demonstrate a full understanding of and have first

hand experience of executing the envisaged Work/Services Can you demonstrate that you have the experience and management capability to

successfully carry out the envisaged Scope of Work/Services

YES/NO 3 Contractors shall comply with all relevant Health, Safety and Environmental (including waste

management) legislation. Do you conform to relevant Health, Safety and Environmental (including waste

management) legislation

YES/NO 4 Contractors shall be prepared to operate any Contract in accordance with the principles set out

in BG Libyas Health, Safety and Environment Policy, which is attached. Are you prepared to operate any Contract in accordance with BG Libya's Health,

Safety and Environment Policy

YES/NO


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Section 1 Company Profile

1.1 Name and address of company, including telephone and facsimile numbers and electronic mail address.

1.2 Place of Registration and Trade Register Number

1.3

1.3.1 Address of Registered Office if different from 1.1 above.

1.3.2 Details of any Regional/District/Head Office locations.

1.3.3 If you are successful and awarded this contract, from which office would the contract be managed.

1.4 Date of establishment/incorporation. 1.5 Provide a copy of Libyan Registration Documents

1.6 Company's principal business, giving the full range of services you can provide or

goods you can supply, for which you would be interested in submitting tenders.

1.7 Details of Ownership/Corporate Organisation:

1.7.1 Name of Parent, Associated and Subsidiary companies; details of membership of any Group of companies; Organisation chart depicting relationships within group.

1.7.2 Name of major shareholders in company and their percentage of equity

interest.

1.7.3 Name of Managing Director or Owner

1.8 Provide Tax Registration details and Numbers

1.9 Provide Fiscal Attestation proving compliance with Directorate of Taxes

1.10 Provide recent Non-bankruptcy/legal prevention certificate or sworn statement that your company is not in a situation of bankruptancy/legal prevention.

1.11 Address to which Tenders and pre-qualification correspondence should be sent,

including name of contact person. 1.12 Provide your Customs Identification Number.

1.13 Provide VAT Number/ Certificate if applicable.


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Section 2 Commercial

2.1 Provide copies of audited accounts for previous three (3) years

2.2 Current annual turnover for company

2.3 Copies of Annual Reports for last three (3) years

2.4 Financial limits for any one Contract/Order

2.5 Maximum value of work per annum you would be capable of undertaking

2.6 External Auditors details (who may be asked to provide a reference)

2.7 Insurance Details: Please provide details including: name(s) of Underwriter; level of cover; limits;

deductibles/excess and expiry dates for the following: Public Liability Insurance cover Contractor's All Risk cover Professional Indemnity cover

2.8 Please provide details of any contractual Claims disputes you been involved with in the previous five years.

Section 3 Experience

3.1 Provide details of relevant and recent experience of any major contracts which you wish to undertake for BG and which you have executed within the last three years.

The details to be provided should include: Date; Value; Name & Address of Client

including name of referee and phone number; Title of Contract/Order; Description of Work/Goods/Services provided.

3.2 Please demonstrate that you have the experience and expertise, current and past, in

the execution of the type of work envisaged.

3.3 Can you demonstrate that you have the experience and competence to carry out the envisaged work.

Section 4 Resources

4.1 Personnel

4.1.1 Please provide a copy of your company Organisation Chart

4.1.2 Provide breakdown of the management, technical, engineering, administrative, manual and specialist manpower resources in your organisation:


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- Staff currently engaged

- Contract personnel currently engaged (e.g: category, No currently employed, predicted availability for this job - in tabular form)

4.1.3 Detail the manpower resources available to work on this project/contract

4.1.4 Give details if there have been any significant changes in the number of people employed by your company during the last 12 months

4.1.5 Will your Onshore/Offshore supervisory personnel, in daily contact with BG Libya Staff,

be able to speak and write English fluently.

4.1.6 Do you have personnel at the office from which this contract would be managed, who can fluently speak and write English sufficiently well to understand technical, operational and commercial enquiries.

4.1.7 Provide details of how you supplement your current permanent workforce (methods of

recruitment) and: - How do you select personnel for onshore/offshore work - At what stage do you check references - At what stage do you verify qualifications - At what stage do you require a medical examination - At what stage do you verify that personnel have valid certificates for

offshore safety training.

4.1.8 State type of work that is typically subcontracted and advise under what circumstances you subcontract work or use subcontract labour i.e:

- To overcome temporary loading - Regularly used for all classes of work - Only used for special work (explain) - Other (explain)

4.2 Training - Craft + Professional

4.2.1 Give details of any in-house training facilities and/or Training Department

4.2.2 Provide the following details of your company's Training Policy, including that of Management:

a) Training Bodies which the company utilises b) Number of Apprentices, Trainee Engineers, Graduate Trainees and other

Trainees. c) Relationships with any educational establishments d) Training centres used and courses attended by personnel in order to

support/carry out Type of work envisaged under this contract/project.

4.2.3 Provide a summary of the training courses undertaken by your employees within the last 2 years.


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Section 5 Quality Assurance and Quality Control

5.1 Provide details of your company's Quality Assurance Policy

5.2 Provide details of any accreditation of your quality management system by a recognised authority (ISO 9001-2000 or EN 29001), and submit copies of the certificates.

Please note that your company may be subject to a Quality Audit to verify that system is in place.

5.3 Provide details of any standard procedures used within your organisation for managing

and ensuring quality.

5.4 Provide details of how you ensure the quality and adequacy of materials, plant and equipment that may be supplied under the contract.

Section 6 Health, Safety and Environmental

6.1 Provide details of your Safety Management structure and reporting system

6.2 Provide details of method of accident and incident reporting

6.3 Provide Safety statistics for last three (3) years

6.4 Details of how you communicate any general and specific health, safety and environmental rules and procedures to your employees and subcontractors.

6.5 Details of your emergency response procedure - for both onshore and offshore.

6.6 Explain briefly how Safety issues are resolved in your company.

6.7 Give the name and title of your Safety Officer.

6.8 What arrangements exist in your company for First Aid training and will any of the staff

employed under the contract envisaged possess a formal First Aid qualification.

6.9 How often is your workforce examined by a Medical Physician.

6.10 Explain how staff are made aware of their duties and responsibilities under current legislative requirements, and how will any future changes in legislative requirements be communicated to staff.


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DECLARATION

This Questionnaire has been completed in accordance with the best information available at the time of reply and it is agreed that all the responses shown in the Questionnaire shall be substantiated when specifically requested by BG Libya. Name (Capitals) ......................................................................... Signed ...................................................................................... For ............................................................................................ Position in Company .................................................................. Date .......................................................................................... N.B It should be noted that following completion and return of this Questionnaire, any subsequent changes which affect the replies given must be notified to BG Libya immediately.

Section 1 Company ProfileSection 5 Quality Assurance and Quality Control