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Best Practices inSpend Management
Business Costs: Typical spending breakdown across small & mid-sized companies
35%
Payroll
10%
Travel & Expenses Everything Else
55%
UPS – Right Turn Only
UPS moved away from finding the shortest route to looking at other criteria to optimize the journey.
Why? What's wrong with turning Left?
• Results:• 10 million gallons less fuel annually• Emits 20,000 tons less carbon dioxide• Cut the number of trucks by 1,100• Less accidents• $300-$400 million annually in fuel,
wages, and vehicle running costs
Rise of the Empowered Business User
“What are the most important factors prompting you to purchase products or services for work yourself?”
52%
33%
30%
29%
26%
More convenient/faster
Understand what is needed
Research better options
Get lower prices/cut costs
More choices
6
ACTIVITY!
Does any of this sound familiar?
• Employees are spending far too
much time filling out and tracking
expenses
• Your finance team is buried in
spreadsheets and paper
• Limited real time visibility into
cash flow
• Policies aren’t followed
• Reimbursements and payments
can be slow
Does any of this look familiar?
Organizational Costs:
Efficiency
Accuracy
Compliance
Resources
Time
$$
Fin
Admin
Cloud Platform
EmployeeMgr.
There is a better way…
Cloud Solution:
• Mobile
• Integrated
• User Friendly
• Fast
• Automated
We’re all about Spend Management
Concur Platform
InvoiceTravel Expense
12
Easy Travel Booking
13 ‹#›
Company Policy Built In
Results from all
airlines including
Low Cost airlines
14
e-Receipt Partners
100% Commercial Airline Participation
15
One Click to Expense!
16
Smart Expense Reports
17
ExpenseIt – Receipt Capture
18
Concur Has You CoveredThe Concur platform can manage all other non-payroll spending
35%
Expenses InvoicesTravelLabor
65%
Concur Platform
20
Your AP challenges.
Manual data entry
Cash flow management
Exception handling
Lost invoices
Insufficient controls
Lack of visibility
Too much paper
Long cycle times
21
Paper processes are manual, costly and slow
Supplier mails
invoice
Requestor receives
Invoice stamped &
coded
Make copy
For file
Route paper
invoice to 2-3
approvers
Route or mail to
HQ
AP receives and
audits
If corrections
needed
Mail or route to
requestor
Invoices filed
and stored
onsite for
2 years
AP prints checks
Move and store
invoices offsite
Visibility
into spend
& process
AP manually
enters in
payment system
Mail or route to
HQ
Route to
approvers
It appears to boil down to efficiency.
Semi-automated process. Highly automated process.
14.3DAYS—AND—
$2320
3.7DAYS—AND—
$400
23 ‹#›
30 ‹#›
• Email Payment Voucher
Check, ACH and credit card payment voucher
Check
ACH
Card Payment Voucher
Integration Options
1. Export/Import
2. Pre-built Integration
ERP
An Integrated Solution- Concur works with the systems that you have in place
Expense
TravelInvoice
Expense
Travel Invoice
Travelers
Experience
Concur Ecosystem
ERP/CRM/HR
Meeting
Management
Tax
Management
Fraud,
Risk, &
Compliance
Industry
Solutions
Spend
Optimization
Expense
Travel Invoice
140+Manage Spend
Identify Trends
Uncover Savingsreports
Concur Reporting
Dashboards and reports
Expense Accrual
Fraud Reporting in Concur
Credit Card Transactions
Cost Tracking
Invoice Reporting
Invoice Reporting – P/O Matching
43
Heavy investment in R&D and value added partnerships
9,000+SMB clients located in North America
25MUsers
High client satisfactionwith over 95% client retention
Trusted by
20,000+ clients located in over 100 countries
Global Company+
Local Support
Q&A