Balochistan Education Foundation3rd Quarter Progress Report

(Jan 1st March 31st, 2007)

Prepared

ByMonitoring & Evaluation Section Contents

Executive SummaryABalochistan Education Support Project1-Component # 1

Setting up Community Schools in rural areas of Balochistan2-Component # 2

Support to New Private Schools3- Component # 3

Capacity Building

4- Monitoring & Evaluation

5- Procurement BOther Activities6- Grant-in-Aid Distribution7- Fellowship Schools

8- Issues and ChallengesAnnexure:

Annex I: Status sheet of progress on Community SchoolsAnnex-II (A):Contents of Training Modules for PECs Training (First Phase)

Annex-II (B):Contents of Training Modules for Teachers Training (Second Phase)Annex III:Agreed Contents/Title for training Modules of Teachers Training

Annex IV: Table showing status of Capacity building Program for BEF staffAnnex V:Status sheet of progress on Private Schools Annex VI:Activity Monitoring SheetAnnex VII:Use of Funds by Project Activity

Annex VIII:Disbursement of Funds to Fellow Ship Schools Executive Summary:

The community mobilization activities were concluded in the form of Parent Education Committee PECs registration and accounts opening. During the first quarter 2007 activities, CIPs identified 200 potential communities fulfilling the eligibility criteria. Out of which 1 Community Implementing Partner school was dropped from district Quetta not meeting eligibility criteria. Hence, 199 Community Schools established against the target of 200 schools. Approximately 8000 children enrolled so far. A sum of Rs 7,083,653/- as first quarter advance is transferred into the accounts of 127 PECs in response to 137 payment requests by PECs, the 10 remaining requests are under process. The scrutiny of about 240 EoIs for opening of Private Primary Schools has been completed and approval for 121 schools was sought from the management. 85 schools have been established so far by the PIPs with enrollment of more than 5000 children. It is expected that we will end up with 6000 enrollment in these private schools which is exceeding the targeted enrollment despite the fact that number of schools may be less than the target figure of supporting 100 new private schools. A sum of Rs. 885,000/- as first quarter advance has been transferred in the accounts of 13 PIPs in response to the 13 payment requests.The mapping exercise for selection of potential Technical Implementing Partners (TIPs) has been completed. 6 TIPs have been awarded contracts to design training modules and impart training to CIP field staff, PECs & community schools teachers. A total of 6 professional staff members of BEF have been trained so far in the area of Project Management, Developing Managerial Competency, Training Need Assessment, Office & Work Place Management and Basic of Business English at Islamabad, Lahore and Karachi.BEF is committed and did its best to achieve the targets of establishing 200 community schools and 100 private schools; the key to real success is now to make these schools sustainable, managed and supervised by PECs under the overall guidance and support of CIPs.In addition to that, BEF has initiated the contracting process for the next phase (academic year 2008).In order to ensure strict adherence to eligibility criteria, making schools sustainable and PECs capable of managing and supervising schools efficiently; BEF must strengthen and enhance its monitoring function. Total reliance on Implementing Partners may not prove useful and lead to complications and confusion in the roles & responsibilities on the part of stakeholders, esp. PECs & teachers.Besides BESP, BEF is looking after 9 fellowship schools opened in 2005 set-up in 4 districts. Inviting applications from private educational institutions in the province, its desk & field scrutiny and distribution of grant-in-aid among them annually is another regular activity of the organization.Manager Monitoring & EvaluationBalochistan Education FoundationA. Balochistan Education Support Project

Component wise progress report for the third quarter 2007 is as under:

1:Component Number 1:Setting up Community Schools in rural areas of Balochistan:

All the community partners have identified 199 community schools in 17 districts of Balochistan with maximum number of 22 schools in district Kharan and minimum number of 3 schools in Dera Bugti. (Annex-I highlights the total physical progress as of march 31, 2007). All the 4 CIPs have identified 50 communities each where they have formed Parents Education Committees (PECs). However, only 180 PECs could have been registered so far and 170 accounts have been opened in post offices and scheduled banks. Out of 137, 127 payment requests have been processed wherein first installments of Rs 7,083,653/- covering school set up costs and recurrent expenditures of the first quarter have been released to the PECs, the remaining 10 payment requests are under process with Habib Bank Limited.187 schools have been opened and the remaining 12 schools pertaining to district Ziarat shall be opened in the second week of April 2007. The total number of teachers appointed is 80 males and 122 females. The delay in opening up of community schools is attributable to the extreme cold weather and all the selected areas comprised of migratory communities.2:Component Number 2:

Establishment of New Private Schools: A total number of 240 EOI against potential areas against EoIs received from 22 district of Balochistan and scrutinized. After desk and field Appraisal 121 EoIs met eligibility criteria and were recommended for possible partnership. Subsequently, MoUs were singed between the PIPs and BEF. Annex-V provides a summary of the number of EoIs evaluated and number of schools established in 22 districts of Balochistan. As of March 31, 2007, 85 new private schools were reported to be functional with enrollment of approximate 5000 children. Data collected though, the field staff shows that 80 % are new enrollments and comprises all out of school children. In the evaluation process, preference has been given to the districts outside Quetta and the rural areas of Balochistan. In district Quetta, the suburbs are preferred.3.Component Number 3:

Capacity Building: Selection of Technical Implementation Partners:Negotiations with the short listed TIPs were concluded in the first week of January, 2007. Contracts for PECs and teachers training and PECs training in the respective regions have been singed with 6 TIPs. The region wise and activity wise detail of the potential TIPs is as under:Table showing TIPs and their respective regions of operationS.NoName of TIPRegion of OperationResponsibility Assigned

1.SCSPEBCentral

Teachers Training

2.Socio EngineeringSouth WestTeachers Training

3.PITE

South East

Teachers Training

4.NIRE

North

Teachers Training

5.Root WorkCentral & South EastPECs Training

6.IDO

South West & North East

PECs Training

Another important area is the selection of TIP for designing a Comprehensive Complaint Management System (CMS) for BEF. Two consultants have been selected for this activity with separate ToRs for each. The Individual Consultant Mr. Sartaj Abbasi shall be developing Standard Operating Procedures (SOPs) for the Complaint Management System while M/s IDO would develop the MIS software for complaint system. The individual Consultant shall develop the SOPs by end of April 2007 and M/s. IDO shall be inducted in the third week of April 2007.

BEF, through Procurement Committee sought CVs of experts to undertake teacher & student assessment. The BEF procurement committee completed the selection process of contracting Assessment Test Consultant. The individual Consultant, Dr. Muhammad Pervez has been mandated for development and Supervision of the assessment tools for students and teachers. The designing and development of the 17 various assessment tools have been completed and forwarded to the World Bank for review and technical input.

Capacity Building of BEF Staff:

With total budget allocation of Rs. 10.50 million, BEF is investing substantial amount in the capacity building of its staff. Various professional staff members attended courses as a part of their professional development during the last quarter. Annex-IV shows the number of BEF professional staff trained. So far 6 professional staff members of BEF received trainings and for the next quarter it has been planned that other 9 professional staff members would be trained. Capacity Building of PECs:

The training modules for PECs trainings have been finalized after thorough deliberation between CIPs, TIPs and BEF staff. After various reviews the final draft was agreed upon by CIPs and BEF. Initially, all the partners agreed on the seven days training in two cycles. The first training cycle consists of three days while the second cycle comprises of four days comprehensive training to all PEC members including teachers. The basic contents of modules are attached as Annex-II (A) and Annex-II (B) which represents the first phase training contents and second phase training contents separately. Some of the training contents of the first phase will also be covered in the second phase.

The trainings will be cluster based with approximate 10 clusters in each region with a maximum of 25 PEC members. Efforts have been made to develop training modules and contents with easily logical pictorial presentations and sketches.

Capacity Building of Community School Teachers:

The first draft of the training module has been completed and submitted by all TIPs for review to BEF. Annex-III provides details of the agreed contents of the training modules developed by all TIPs. The contents of the training modules shall be modified in line with the report of the findings of assessment of community school teachers which shall be conducted in early April, 2007.

In addition to conducting assessment in the first two weeks of April 2007, the teachers will also be imparted 2-3 days orientation on pre-book activities by the TIPs so that the newly appointed teachers are able to engage students in healthy activities to step up their learning.

Training of Administrators for Community School teachers Assessment Test

A workshop for teachers assessment Administrators was arranged on March 27, 2007 at Quetta. The Assessment Consultant Dr. Muhammad Pervez facilitated the activities and imparted tool wise detailed orientation to 23 Administrators drawn from CIPs, TIPs and BEF staff.

Dr. Pervez shared contents of the six assessment instruments with the participants, sought their feedback on its appropriateness, and made some minor modifications accordingly

At the end of the one days workshop, all the CIPs and TIPs worked jointly on formation of clusters for administering teachers assessment in their respective regions. Capacity Building of Fellowship School teachersFellowship School Program of the BEF was not in the lime light of activities during the reporting period as most of the schools were closed due to winter vacations and major activities of the BEF focused on BESP in terms of physical progress achievements. However, fellowship schools were focused for enhancing the capacity of its teachers. Efforts are being carried out to update the professional development of teachers in shape of specially designed short duration (1 week) trainings.It is also recommended that PECs of existing fellowships schools also need to be trained in the school management and financial reporting in any of the existing BESP capacity building activities. While reviewing the success ratio of the fellowship school program, it became known that professional development of the teachers of schools shall be vital part of the program to yield the desired quality output. 4. Monitoring & Evaluation

The M&E section has thought out strategy regarding the monitoring and evaluation of the BESP activities. In this regard, the M&E section developed tools like Monitoring Checklists for both Private Schools and Community schools. These tools were pilot tested in the existing Fellow-ship schools and shared with the CIPs and Mr. Navid Naqvi, Task Leader BESP at the World Bank, to obtain feed back. During pilot testing we realized that these monitoring tools need revision. The inputs received from World Bank were incorporated in the final version of the checklist. Resultants by Key Performance Indicators (KPIs), School Observation Survey Forms and Monitoring Checklists were finalized. Other then monitoring activity, there would be an activity of students assessment test and it would be conducted in 200 community schools and 50 Public Sector schools in the 18 districts where BEF has established Community schools. The Public Sector schools would be selected as a control group in the Impact Evaluation of the program. According to the estimates, 15000 newly enrolled students in community and private schools shall be assessed. The administration of assessment poses a larger challenge and would require extra efforts to complete it within the stipulated time. Coordination and Collaboration with Balochistan Education Management Information System (BEMIS)A series of meetings were held with the officials of BEMIS with rewarding results in the shape of district educational profiles of the entire province. It was also agreed by the BEMIS personals that they would provide an online access to BEF to their data base of public sector schools and vice versa to private schools by BEF to BEMIS; in this regard they will submit a formal proposal for their requirements in terms of hard and software to BEF in mid April 2007. Similarly, initial work on the development of data base for private sector educational institutions has been done and it is planned that after the administration of assessment test of students, the surveyors would be hired for data collection of private schools of the province. BESP Management Information SystemBEF has asked CIPs to provide information regarding community schools on the following formats jointly developed. Data thus collected shall provide grounds for mid term and final evaluation. Village Observation Survey Form

Household Survey Form

Student Enrollment Form

PEC Information Form

School Information Form

5. Procurement:

During the reporting period procurement section of BEF has provided excellent support to programme admin & monitoring sections in terms of purchasing goods & services to meet their requirements observing the World Bank procurement guidelines & BEF manual of procurement.Procurement of Goods:S#Goods procuredWorth in PKRSupplierStatus

1. Generator Set366,250.00Nashuatec CenterDone

2. Additional Textbooks117,500.00BTBB, QuettaDone

3. TNA Instruments (wooden) for Test Administrators32,830.00M/s Arshad AssociateDone

4. TNA Instruments (Stationery) for Student Test17,250.00M/s Liaqat paper & Stationery MartDone

5. TNA Instruments (Stationery) for Student Test50,979.00M/s New Karachi Stationery MartDone

6. TNA Instruments (Stationery) for Student Test920.00M/s Hatim StationersDone

7. Iron Items Purchased for Shade39,585.00M/s Wasiq EnterprisesDone

8. Additional Iron Items Purchased for Shade11,965.00M/s Wasiq EnterprisesDone

Procurement of Services:

S#Services ProcuredContract value in PKRConsultantsStatus

1. Vehicle Hired for the Teachers Competency Test26,600.00M/s Brishna Rent a CarDone

2. Vehicle Hired for the Teachers Competency Test16,500.00M/s Shaheen rent a Car

B. Other Activities of BEF6. Grant-in-Aid Distribution (An Annual Exercise):BEF provides financial support to private educational institutions in Balochistan in the shape of annual Grant-in-Aid. Last year (2005-06) applications for grant were invited through advertisement in local news papers (the Daily Jung, Daily Mashriq & Balochistan Times) on 12th March, 2006. 217 applications were received from all over the province. These applications were placed before BEF Boards Grant-in-Aid Committee for making recommendations to the Board for approval. As per the Boards approval, a sum of Rs 25 million was distributed among 177 schools according to the applicants grant utilization plan which provide basis for our monitoring of grant utilization. This year (2006-07) applications for grant would be invited in the first week of April 2007. During this fiscal year 2006-07 an amount of Rs 10 million has been allocated as Grant by the Department of Finance, GoB from the Non-Development budget and an amount of Rs.15.00 million is earmarked for the purpose in the BEF budget for the year 2006-07.7.Fellowship schools:

The 9 fellowship schools opened with BEFs financial assistance during 2005 have now completed their second year and a detailed analysis of the program is underway. Mid Term Review report of the program is almost ready for sharing with stakeholders by end May 2007. It is worth mentioning that the fellowship model is very successful and can be replicated as good example of public-private partnership in provision of low cost primary education. These 9 fellowship schools are located in district 1) Quetta 2) Sibi 3) Bolan and 4) Pishin. The schools are being managed and supervised by the Parents Education Committees. The details of funds disbursed to Fellow Ship Schools refer to Annex VIII.7.Issues and Challenges:Despite periodic obstacles and holdups, the implementation stage went off smoothly. During the implementation of the project, BEF and its partners encountered a number of problems intercepting our performance at times. The ultimate out put i-e the opening of 199 community schools and 100 private schools could not be yielded by March 1, 2007 and BEF had to re-align its work schedule and timelines with revised deadline of March 31, 2007. Although there have been some major deviations by partners in compliance to the overall project design, yet, the issues were identified in proper span of time to avoid any possible inconsistencies and strict adherence eligibility criteria in the overall selection of communities. The issues which reflected during the implementation phase and some upcoming challenges are summarized below:

The CIPs field staff tends to deviate from the core eligibility criteria, which resulted in certain instances with subjective assessment of potential communities. BEF Field Monitors highlighted these deviations and immediate directives given to CIPs for taking corrective measures. Due to the priorities of public sector organization Social Welfare Department and the Banks, the registration of PECs as a social welfare organizations and opening of PECs accounts was distracting. With the support of Hon able Chairman and active support of the Secretary & Director Social Welfare Department, we overcome this hurdle with a slight delay. Opening of PEC Bank account with General Post Office Quetta and 4 to 5 leading scheduled Banks at Quetta, meant for transfer of funds from BESP designated account took more time then envisaged.

In majority of cases, community members and Parents Education Committees are illiterate. It is very much challenging and tiresome job to get such communities properly involved in the Administration and financial management of school matters. Our Implementing Partners are well aware of this issue and are constantly and closely working with office bearers of PECs, enabling them to discharge their duties and responsibilities in a desirable way. NGOs in Balochistan still are in the process of gaining intellectual depth and understanding as volunteer organizations. Subsequently, the desired level of coordination between the Implementing Partners (CIPs & TIPs) has not satisfactorily been achieved so far. The proper coordination of CIPs and TIPs in conducting effective capacity building activity is a huge task. The spaces identified for the community schools were not up to the mark as it was learnt during the field visits. The main draw backs were, the room was not sufficient enough to accommodate the enrolled children, in some cases the rooms for schools had no proper ventilation and hence, no proper light was there. Some schools were hygienically not up to the mark. In this regard, feed backs were given to the PECs and in response the PECs agreed to take corrective measures in order to up-grade the facilities according to the environmental standards within their available resources. In order to make schools attractive place for learning and retaining students interest, construction of school building by the project is to be undertaken as early as possible. As envisaged in the program design, PECs are to be administratively and financially empowered. The procurement for school set up has come up with the biggest challenge. As

I. PECs are purchasing School set up items with out any formal training and orientation.

II. PECs geographically spread in areas/villages where the items for school set up are not available.

III. If vendors/suppliers are available in accessible radius, they are not registered as GST payers.

IV. Good quality items are not available within the accessible radius and purchasing items from places such as Quetta and Karachi has increased the cost of items.

V. PECs member cover long distances to procure items which may be felt as huge burden at this point of time. It takes about Rs.1000 to Rs.1500 for a PEC member to visit cities such as Quetta to buy school material which was not accounted for, while calculating budget for school set up costs. Most PECs being marginalized are not in a position to pay for such huge amounts from their own pocket.

The appraisal of the EoIs for private school component went very smooth but identification of potential PIPs and school sites in Quetta district become very tricky as an exact evaluation of the densely populated areas was not possible in the given timeframe. Due to shortage of Field Monitors (3) and time constraint, BEF could not undertake 100% verification of the applications received from Private School Implementing Partners. Annex-IStatus sheet of progress on Community SchoolsNoName of CIPDistrict# of Tehsils Covered# of U.Cs CoveredPECs FormedPECs RegisteredPECs Bank A/C OpenedFunctional SchoolsFunds Disbursed

1.SCSPEBKhuzdar0412212019219

Mastung0304080808086

Killa Abdullah0491313131310

Pishin0206070707074

Total of a = 413314948474929

2.LAFAMLoralai02091817151815

Killa Saifullah0205111110119

Ziarat0205150303030

Kohlu0204060505063

Total of b = 408235036333827

3.MHILasbela02061010101010

Kharan01072424232422

Washuk01021111111110

Panjgoor0102050505050

Total of c = 405175050495042

4.SPOSibi0204100808101

Bolan03071212121211

Naseerabad0309161514166

Jaffarabad0407090907091

Dera Bugti02030303--031

Total of d = 514305047415020

Grant Totala + b + c + d = 1740101199181170187118

*200th community school selected against eligibility criteria dropped.

Annex-II (A)

Contents/Outline of Training Module for PECs (1st Phase Training)

Title/SessionsContents

PEC Development & Community MobilizationWhat is PEC?

Objectives & role of PECs

Structure of PECs

Roles & responsibilities of PECs office bearers

Operational procedure of PECs

School Monitoring & SupervisionWhat is School Monitoring?

What is School Supervision?

Areas of School Monitoring

Teachers Monitoring

Students Monitoring

School physical environmental Monitoring

Record KeepingWhat is Record?

Importance of School & PEC Record

Essential PEC Record

Minutes Book

Inward File/Register

Outward file/Register

Visitors Book

Skills of Record maintenance

Accounts/financial ManagementHow to open Bank account?

How to operate Bank Account?

Essential Record

Stock Register

Statement sheet for Community

Annex- II (B)

Contents/Outline of Training Module for PECs (2nd Phase Training)

Title/SessionsContents

PEC Development & Community MobilizationWhat is Community?

Community Participation

How to increase community Participation?

Functional scope of PECs

By- Laws of PECs

Operational Procedures of PECs

Accountability of PECs

School Monitoring & SupervisionComparison between traditional & modern monitoring

Record KeepingReview on Record keeping

Accounts/financial ManagementHow to operate Bank/Postal Account?

Essential Record

Cash Book

Debt Vouchers

Credit Vouchers

Stock Register

Bank statement

Information & requirement of Audit

Statement sheet for Community

Annex-III

Agreed Contents/Titles for Training Modules of Teachers Training Instruction & assessment of Mathematics I. Instruction & assessment of Mathematics II. Instruction & assessment of Urdu & English I.

Instruction & assessment of Urdu & English II.

Life skills

School & classroom management I.

School & classroom management II.

Development & Use Of Low Cost & No Cost Teaching Materials

Multi Grade Teaching

Co-curriculum activities

Assessment & evaluation of teaching & learning process

Dars-o- Tadress kay chand iham pehloo. Annex IVTable showing status of capacity building of program for BEF staffList of BEF Staff TrainedS#Name/DesignationTraining attendedTraining Institute

1Mr. Rizwan Ullah Khan Manager Ops

Project Management

6-11 Nov, 2006. (6 days)PIM Karachi

2Mr. Mehboob Ul Haq

Manager A&F

Developing Managerial Competency 15-17 August, 2006. (3 days)PIM Lahore

3Mr. Sardar AliP.O. CBTrainings Need assessment from 11-13 December, 2006. (3 days)PIM

Lahore

4Tariq Shah

P.O. AdminOffice & Work Place management through %S Application 6-8 November, 2006. (3 days)PIM

Lahore

5Akbar Khan

Program SecretaryBasic of Business English

21-26 August, 2006. (6 days)PIM

Lahore

6Zia Ul haq

Program SecretaryBasic of Business English 21-26 August, 2006. (6 days)PIM

Lahore

Proposed Training for BEF StaffS#Name/DesignationProposed TrainingTraining Institute

1Muhammad Naveed

Accounts OfficerAccounting concepts & Practices 19-22 March, 2007. (4 days)PIM Lahore

2Humayun Jahangir

Manager M&EProject Monitoring & Evaluation

9-14 April, 2007. (6 days)PPMI Islamabad

3Hameed Ullah

Administrative OfficerSkills in Administration

7-12 May, 2007. (6 days)PIM Lahore

4Safia Noor

P.O. CDHigh performance Team building & Leadership Skills

10-14 April, 2007. (5 days)CHIP

Lahore

5Rahmat Ullah Shah

P.O.CDHigh performance Team building & Leadership Skills

10-14 April, 2007. (5 days)CHIP

Lahore

8Abida Munir

PO.M&EMonitoring & Evaluation of projects

24-26 April, 2007. (3 days)SDPI

Islamabad

9Fida Muhammad

P.O. R&EMonitoring & Evaluation of projects 24-26 April, 2007. (3 days)SDPI

Islamabad

Annex VStatus sheet of progress on private schoolsS.No

Region

Name of Districts

# of EoIs received # of PIPs selected as per eligibility criteria

# of schools established by PIPs

1CentralQuetta1004830

2Pishin311

3Killa Abdullah664

4Mastung1152

5Kalat533

6Khuzdar522

7Chagai411

8Nushki222

Total1366845

9NorthZiarat220

10Zhob1099

11Loralai421

12Musakhel721

13Kohlu733

14Barkhan722

Total372016

15South WestLasbela642

16Washuk110

17Gwadar532

18Kech311

19Panjgur531

Total20126

20South EastSibi644

21Jaffarabad2676

26Dera Bughti 322

27Nasirabad965

28Bolan321

Total472118

Grand Total24012185

Annex VI:Activity Monitoring SheetActivityQuarter 1 (2006-07)July 1- September 30, 2006 Quarter 2 (2006-07)October 1- December 31, 2006Quarter 3 (2006-07)January 1- March 31,2007Cumulative

PlannedActualVariancePlannedActualVariancePlannedActualVariancePlannedActualVariance

Community Schools

No. of Students Enrolled.NILNILNILNIL600080002000600080002000

Private Schools

No. of Students EnrolledNILNILNILNIL50005000NIL50005000NIL

NGOs:

Baseline Survey Conducted Community Schools10010010061393939200200NIL

Baseline Survey Conducted Private Schools50291331335757240240NIL

Facility Material Provided to No. of Schools.NILNILNILNIL

No. of Teachers Trained.NILNILNILNIL

BEF:

No. of Community Schools Established.NILNILNILNIL2001871319918712

No. of Private Schools Established.NILNILNILNIL10085151008515

Training Provided to No. of IPs.NILNILNILNILNILNIL

Balochistan Education FoundationSubsidy Disbursed among Fellowship Schools

S NoName of SchoolUrban/ RuralComplete addressYear wise breakdownAmount Disbursed so for

(Rupees)

200520062007

1. Ulas Fellowship Grammar schoolUrbanMuslim Itehad colony Takhtani By pass Quetta280,000419,00072,000771,000

2. Elum Fellowship Public SchoolUrbanKilli Mohammad Shai Sariab Road Quetta182,500438,0000620,500

3. Little Star Fellowship SchoolUrbanKilli Alam Khan Airport road Quetta370,000258,00081,000709,000

4. Jinnah Fellowship SchoolUrbanKilli Saragargai Quetta271,450176,000162,000609,450

5. Abaseen Fellowship Grammar SchoolRuralKilli Fazal Raheem District & Tehsil Pishin95,000173,50081,000349,500

6. Star Fellowship Public SchoolRuralKilli Lamran Tehsil Karezat District Pishin95,000173,50081,000349,500

7. Kurak Fellowship Grammar SchoolRuralVillage & UC Kurak District Tahsil Sibi126,125169,00091,500386,625

8. Bhawal Fellowship Grammar SchoolRuralKilli Satikzai UC Kolpur Tehsil Mach District Bolan0253,00066,000319,000

9. Shama Fellowship Public SchoolRuralUC Mach City Tehsil Mach District Bolan0238,5000238,500

Grant Total1,420,0752,298,500634,5004,353,075

Annex VII

Use of Funds by Project activity

Head of Accounts Allocation 2006-07 Actual Expenditure for 1st Qtr Actual Expenditure for 2nd Qtr Actual Expenditure for 3rd Qtr Actual Expenditure from 1st July,2006 to 21st April,2007 Percentage of Allocation Utilized

Repair & Maintenance:

R & M Building 36,000 170 18,775 4,056 23,001 63.892

R & M Furniture 48,000 - - 0.000

R & M Equipments 48,000 - - 0.000

R & M Compu & accessories 72,000 5,900 - 100 6,000 8.333

R & M Vehicle 800,000 2,255 38,702 2,305 43,262 5.408

R & M other 36,000 - - 0.000

Rent of Office Building 600,000 270,191 3,900 249,719 523,810 87.302

Bank charges 10,000 200 700 500 1,400 14.000

Entertainment 120,000 4,171 11,018 35,108 50,297 41.914

Audit fee 500,000 - - 62,000 62,000 12.400

Stationary 329,000 226,508 3,102 87,368 316,978 96.346

POL 800,000 21,408 111,384 154,348 287,140 35.893

Printing & Publication 400,000 156,078 9,085 7,100 172,263 43.066

Advertisement & tender Charges 1,600,000 911,268 132,967 612 1,044,847 65.303

News Paper & Books 216,000 3,430 3,619 3,245 10,294 4.766

Postage & Courier 120,000 7,380 9,469 4,102 20,951 17.459

Toiletries 120,000 2,902 1,789 2,198 6,889 5.741

Other unforeseen 170,000 44,989 54,471 9,815 109,275 64.279

BEF staff training 1,800,000 39,140 131,631 100,710 271,481 15.082

Seminar and Workshops 1,040,000 303,228 - - 303,228 29.157

Offshore/ Overseas Training 2,000,000 - 120,000 50,820 170,820 8.541

Electricity charges 360,000 2,058 32,990 28,688 63,736 17.704

Telephone & Internet Charges 576,000 21,205 35,395 57,480 114,080 19.806

Gas charges 180,000 1,130 1,050 57,880 60,060 33.367

Water charges 30,000 6,630 3,910 1,550 12,090 40.300

Salaries 10,394,366 1,917,184 2,030,242 2,130,809 6,078,235 58.476

Consultancy fee 500,000 - - - - 0.000

Honoraria 300,000 - - - - 0.000

TA/DA: -

Traveling Charges 1,152,000

Daily allowances 42,630 155,905 110,655 309,190 26.839

Taxi Charges 500 5,610 950 7,060 0.613

Rent a Car - 77,700 130,458 208,158 18.069

Air ticket Charges 46,910 45,680 25,980 118,570 10.293

Hotel Charges 25,685 73,059 44,575 143,319 12.441

Other 4,590 785 - 5,375 0.467

BEF Capital Cost:

Project Equipment 2,053,800 818,286 389,491 3,800 1,211,577 58.992

Computer, Equipment & Accessories 2,881,000 847,952 1,544,213 - 2,392,165 83.032

Furniture & Fixture 827,500 262,515 326,566 106,614 695,695 84.072

Purchase of Vehicles 14,750,000 - - 4,203,058 4,203,058 28.495

PIPs Payments: 34,160,000 885,500 885,500 2.592

PECs Payments: -

Set-up & Capital For School and School Non-Salary [Payment to PECs'(MHI)] - - 3,578,652 3,578,652 10.476

Payment to PECs' (LAFAM) - - 1,350,000 1,350,000 3.952

Set-up & Capital For School and School Non-Salary [Payment to PECs' (SPO)] - - 1,000,000 1,000,000 2.927

Set-up & Capital For School and School Non-Salary [Payment to PECs' (SCSPEB)] - - 1,155,000 1,155,000 3.381

CIPs Payments: -

NGO Deliver Cost (CIP MHI) 14,300,000 576,187 - 533,850 1,110,037 7.762

NGO Deliver Cost (CIP LAFAM) 525,262 - 39,000 564,262 3.946

NGO Deliver Cost (CIP SCPEB) 588,000 - 42,000 630,000 4.406

NGO Deliver Cost (CIP SPO) - 612,775 320,521 933,296 6.527

TIPs Payment:

Development & Administration of Competency test (IDO) 7,540,000 - - 654,908 654,908 8.686

Development & Administration of Competency test (Rootworks) - - 2,965,987 2,965,987 39.337

Development & Administration of Competency test (PITE) - - 123,771 123,771 1.642

Development & Administration of Competency test (Socio Engineering) - - 154,123 154,123 2.044

Development & Administration of Competancy test (Dr.Pervez) - - 574,970 574,970 7.626

Development & Administration of Complaint cell (Sartaj Abbasi) - - - - 0.000

Development & Administration of Competency test (NIRE) - - 163,279 163,279 2.166

Development & Administration of Competency test (Stationery for Competency test) - - - - 0.000

Development & Administration of Competency test (SCSPEB) 84,803 84,803 1.125

Development & Administration of Competency test - - 12,410 12,410 0.165

Establishment of Comp - cell 300,000 73,200 73,200 24.400

Total Expenditure/Allocation 101,169,666 7,685,942 5,985,983 21,388,577 35,060,502 34.655

Annex - VIII

One Day training workshop for Administrators in progress

Initially 200 schools were reported, but one school of Quetta district was dropped not meeting the eligibility criteria.

Other then registered 180 PEC, 187 schools are functional because of the plan of functionalizing schools in March 2007.

Class Prep/Nursery & Class 1 admission have been treated as new enrollments.

Comprising three Personals 1)Manager Operations 2)Procurement Officer 3)Manager M&E

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