BBI JUINFO DAY 201912 April 2019Alcide de Gasperi room, Charlemagne building,European Commission, Brussels

Session 3 | Participating in the Call for proposals 2019

How to write a goodBBI JU proposal

Polyvios HADJIYIANGOUCall CoordinatorBio-based Industries Joint Undertaking (BBI JU)

Innovative ideas

Commitment to Excellence

Impactto the society

Cooperation efficient Implementation

From spark to fire

Even if you have unique expertise, it is not enough to be successful

(competition within a budget line)

Every word counts…within the page limit

High competition/quality proposals

Innovative ideas

Commitment to Excellence

Impactto the society

From spark to fire

Cooperation efficient Implementation

Excellence

Impact

Implementation

Evaluation (sub)criteriaThe ‘bridge’ between topic text and proposal

Topic

Proposal

From main to subcriteria

Excellence Impact Quality and efficiency of the implementation

• Clarity

• Credibility

• Soundness of the concept

• Quality

• Extent that proposed work is ambitious, has innovation potential, and is beyond the state of the art

• Coverage of the value chain

• Effectiveness

• Enhancing innovation capacity and integration of new knowledge

• Strengthening the competitiveness and growth of companies

• Any other environmental and socially important impacts

• Effectiveness (including IPR management)

• Communication

• Extent to which consortium contribution, including additional investment, will help maximising the impact of the action

• Coherence and effectiveness of the work plan

• Complementarity of the participants within the consortium (if relevant)

• Appropriateness of the management structures and procedures

• Soundness of the business case and business plan

• Readiness of the technology for the implementation of the pilot phase, demonstration or flagship

From main to subcriteria

Excellence: WHAT?

Clarity and pertinence of the objectives– Are the objectives:

clear,structured, well-quantified (if applicable),

Objective Description (Specific) Target values (Measurable) Achieved at time

Specific challenges of the call/topic

Addressed challenges in proposal WPs

H2020 subcriteria (all actions)

linked (pertinent) to the topic text?

Soundness of the concept andcredibility of the proposed methodology

- ‘Concept’: the ‘big idea’ behind the proposal Concept in a “nutshell” (diagram)

- ‘Proposed methodology’: • How to go from the ‘big idea’ to reaching the stated objectives• Have all elements described in the topic text been taken into account?

- Example: • RIA/IA: Analyse potential hazards associated with the developed processes

and products • RIA/IA: Compliance with relevant EU legislations

H2020 subcriteria (all actions)

Soundness of the concept andcredibility of the proposed methodology

RIA-DEMO:conduct, as part of the project, and in at least part of a work package, a life-cycle assessment (LCA)

FLAG: a full assessment of the environmental, economic and social impacts of the developed products or processes, using life cycle sustainability assessment (LCSA)

H2020 subcriteria (RIA/IA)

Soundness of the concept andcredibility of the proposed methodology

• RIA proposals should include an economic viability performance check value chain analysis and market analysis of the developed

products and processes, including pricing risks of the targeted bio-based products in the

assessments of the economic viability performance. Where applicable, an analysis of social impacts should also be

included

H2020 subcriteria (RIA)

Extent that proposed work is beyond the state of the artand demonstrates innovation potential.

– What is the state of the art (SoA)? (evaluated as is)– What’s the benchmark?– how does your proposal go beyond the SoA?– What are the benefits versus existing state-of-the-art technologies. – Tip for RIA: clearly describe the (start and end) TRLs

Item e.g. Technology State of the art Progress compared to SoA

H2020 subcriteria (RIAs and IAs)

Relationship with other projects seek complementarity

Coverage of the whole value chainBBI JU-specific subcriterion (IAs)

Coverage of the whole value chainIAs are close to market: • Are the needs / issues related to all relevant stakeholders addressed?

biomass producers, processing partners, tech providers, end-users

• Is the value chain comprehensively assessed and covered?

Why not in RIAs?Focus on a specific technological problem in a part of the value chain

BBI JU-specific subcriterion (IAs)

Impact: SO WHAT?

Importance of impact

• BBI JU focuses on impact– Impact score: max. 5/5 (like ‘Excellence’ and

‘Implementation’)...– ...but threshold is 4/5 ( 3/5 in ‘Excellence’ and

‘Implementation’)...– ...and weighting factor of 1,5 in IAs

impact has become more and more important in EU funding (evaluations)

Outputs of the project vs. the expected impactsmentioned in the work plan

– Are all ‘expected impacts’ listed in the topic text dealt with...... in a qualitative AND quantitative manner?

– convincing evidence of the claimed impacts. – claimed impacts quantified and based on calculations.– any other impacts (even negative) that could result from the

project and are not mentioned in the Call?

H2020 subcriteria (all actions)

KPI 1 New cross-sector interconnections

KPI 2 New bio-based value chains KPI 3* BBI JU Cooperation projectsKPI 4 New bio-based building blocks KPI 5 New bio-based materials KPI 6 New bio-based consumer products KPI 7* BBI JU flagships projects KPI 8 ‘TRL’ gain Socio-economic and environmental impact

• All topics address KPI 3 and socio-economic and environmental impact

• KPIs specific to• RIAs: KPI 8• IAs: KPI 6• FLAGs: KPI 7

• KPIs 1, 2, 4 and 5 are present in all type of actions

KPIs assessed during the evaluation!

BBI JU KPIs

Note * KPI3 & KPI7 will be measured at program level; the numbers will refer to successful projects. Source: SIRA

Outputs of the project vs. the expected impactsmentioned in the work plan

– Tip: describe explicitly how your proposal contributes to each listed ‘expected impact’, e.g. via a table.

H2020 subcriteria (all actions)

Impacts listed in the call Project’s impacts

Applicable for RIAs/IAs:• Expected impacts linked to BBI JU KPIs• Environmental impacts• Economic impacts• Social impacts

…

Exploitation, dissemination and communication of project results(including IPR and - where relevant - research data management)

– Dissemination & exploitation: more than an eligibility criterion; – Tips:

• Also provide quantative data (how many conferences, publications, target audiences,...)

• Include relevant (also public) deliverables• Explicitly describe IPR (Intellectual Property Rights) management• Share the results with the bio-based industry, the public sector,

R&I organisations, consumers.• IAs: Consider using bio-based materials for their dissemination

activities.

H2020 subcriteria (all actions)

Visibility in the work plan

Extent to which the proposed consortium own contribution,including additional investments, will help maximising theimpact of the action– Clearly describe if and how much “own contribution” (‘in-kind’,

‘Financial Transfers’ and/or ‘additional investments’) is included in the proposal...

– ...AND explain how this will maximise the impact of the action – Don’t just list the amounts, also explain them

H2020 subcriteria (RIAs and IAs)

Part B: Resources to be committedPart A: Call-Specific Questions

Implementation: HOW?

IMPLEMENTATION

Quality and effectiveness of the work plan(incl. deliverables), including resource allocation

– Presentation of the overall structure of the work plan

Timing of the work packages and their components (Gantt chart or similar); Duration of the project should be realistic (H2020: extension is not granted

automatically) Detailed work description Details of the resources to be allocated to each work package. Resources assigned to work packages: in line with the objectives and deliverables– Tip: check coherence of budget allocation and timing throughout the proposal (e.g.

list of deliverables and Gantt chart: same timing?)

H2020 subcriteria (all actions)

Time – Scope -Resources

Allocation of tasks, ensuring that all participantshave a valid role and adequate resources

– convince expert-evaluators that the consortium members have specific role, e.g. via resource allocation

– What is a valid (unique) role?: If one participant “disappears” with its task, can the project be successfully implemented?

H2020 subcriteria (all actions)

Allocation of tasks (active role of each partner)

coherent with the allocation of resources (money talks...)

Management structures and procedures, including risk and innovation management

Identification of risks and their mitigationmeasures should address the core risks of theproject.

Tips: • explicitly mention / describe risk• and include ‘real’ risks and mitigation

measures• Low – medium – high (?)

• Examples: Universal risk: Slow or inefficient communication

between project management and consortium Project Specific risks: Technology upscale, biomass

supply

H2020 subcriteria (all actions)

Different management (structures) need to workConsortium of 5 or 20 members

‘Innovative’ management techniques should

be effective and efficient

Soundness of thebusiness case and business plan

– Why? IAs are close to market => business case and business plan are needed

– How to present? See Guide for Applicants and proposal template (bullet points describing business case & plan requirements)

– Appropriate integration and remuneration of primary biomass producers.

– FAQ: how much info is needed? • “(Further) details can be provided in part B –

sections 4-5” (= not included in 70-page limit) • (Only) for Flagships: clarifications via hearings

BBI JU-specific subcriterion (IAs)

Readiness of the technology• Clearly state the starting and end TRLs of the key technology or

technologies targeted in the project. • Enable the technology or system to achieve the end TRL within the project

timeframe.• Flagships: demonstrate that by the time of the submission of their

application they have been operating relative demonstration scale plants at a significant production capacity

H2020 subcriteria (IAs)

Tip:

e.g. Technology

TRL at project start

TRL that will be achieved at the end of

the project

Lesson Learnt• not clearly stated, • not realistic to reach the expected

TRL at the end of the project. • (Only) for Flagships: clarifications via hearings

Significance of ImplementationCall 2017 / 2018 case

Successful proposals (invited to GAP)

Proposals on reserve list (= passing all thresholds)

2017 2018 2017 2018

‘Excellence’ 4.85 4.92 4.27 4.73‘Impact’ 4.85 4.79 4.24 4.56‘Implementation’ 4.91 4.71 4.1 4.5

• Biggest ‘difference to 5’ in ‘implementation’

Proposals not passing ≥ 1 threshold(s)

2017 2018

2.86 3.23.39 3.13.12 3.28

How to write a good proposal

• Ensure that all information is explicitly described in order to allow the expert-evaluators to assess against the evaluation subcriteria.

• How?– Call introductory pages – Standard requirements for each type of action– Carefully read the topic text– Be aware of the evaluation subcriteria of ‘your’

type of action (CSA, RIA, IA)... – Provide (explicit) answers to these subcriteria in

your proposal... – Use the proposal structure / template described

in the Guide For Applicants (GfA)

01

02Topic text

Evaluationcriteria

Proposal template

How to write a good proposal

Where to find more info• BBI JU website

– https://www.bbi-europe.eu/participate/call-proposals-2019 – Links to Guide for Applicants, – FAQ, – National Contact Points (NCPs), – European IPR helpdesk, – BIC,– EEN (Enterprise Europe Network),...– Overview (incl. URLs): see Q0.1 of Call 2019 ‘FAQ for Applicants’

• Funding and tender opportunities Portal • Horizon 2020 online manual (find a call, register organisations, submit

proposal)• info@bbi.europa.eu

The recipe for success

Implementation

Impact

Impact

Implementation

Impact

Excellence

Good Luck

Implementation

Impact

Impact

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