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BASTROP INDEPENDENT SCHOOL DISTRICT

ATHLETIC HANDBOOK

2015-2016

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Bastrop  ISD  Athletic  Department  Overview  INTRODUCTION

We hope this handbook will serve as a reference guide, answering some of the questions that will concern you during the course of the year. Please call the Athletic Office anytime you have a concern or question.

The University Interscholastic League is the governing body in the Athletic Programs in the Texas Public Schools. The Bastrop Independent School District Board of Education, administrators, coaches, and teachers fully support the U.I.L. and its enforcement of the rules. It is the goal of the athletic program to offer every student the opportunity to compete in an extra-curricular activity sanctioned by the University Interscholastic League. Our programs are designed to accommodate and promote students who have the physical ability, mental capacity, and emotional stability to handle competition as we know it in Bastrop ISD. Therefore, not all students are capable of participating in this program and no student is obligated to participate. Athletics is a privilege, not a right. Since it is a privilege, the coach has the authority to revoke the privilege when students are not in compliance with the rules established by the UIL and the BISD Athletic Department and Student Code of Conduct. Being involved in athletics demands a lot of time, dedication, sacrifice, and work from players and coaches alike. As a coach, your players and/or program reflect your attitudes, beliefs, and your work ethic. This does not necessarily translate into a superb won-loss record but it does mean that your players and/or program will have discipline, responsibility, structure, and a strong work ethic if you yourself have these traits. Never assume that each athlete is born with these traits. Rather, these traits need to be brought out through a developmental process by you, the coach. We all want an athletic program that will be a compliment to the Bastrop Independent School District and we ask that all of you involved work hard to make this a reality.

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Important Upon review of the Bastrop ISD Athletic Handbook for 2015-2016, please complete the information below, sign, and return this page to your Campus Athletic Coordinator or Assistant Athletic Coordinator. I have accessed the Bastrop ISD Athletic Handbook for 2015-2015 and will abide by the guidelines and procedures of the District. I understand that I can review a hard copy of this document on my Campus or in the Bastrop ISD Athletic Department. My signature certifies that I have accessed the Bastrop ISD On-line Athletic Handbook for 2015-2016. ______________________________________________________________ (Print your name) ___________________________________________________________ (Your signature) ______________________________________________________________ (Date) ______________________________________________________________ (Campus or District Location) It is the responsibility of the Campus Athletic Coordinator to keep a current signed copy on file in their Athletic Office for each campus staff member.

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BASTROP ATHLETIC DEPARTMENT CONTACT INFORMATION

BISD Service Center: (512) 772-7100

Director of Athletics Bob Jones

Bastrop High School: (512)772-7270

Campus Athletic Coordinator/Head Football Todd Patmon Athletic Secretary Jennifer Adare Bastrop High School Bastrop Middle School 1614 Chambers St. 709 Old Austin Hwy. Bastrop, Tx 78602 Bastrop, Tx 78602 (512)772-7200 (512)321-3911 Fax (512)321-6301 Fax (512)321-1557

Cedar Creek High School: (512) 772-7300

Campus Athletic Coordinator Jon Edwards Athletic Secretary Cedar Creek High School Cedar Creek Middle School 793 Pope Bend Rd. 125 Voss Pkwy. Cedar Creek, Tx 78612 Cedar Creek, Tx 78612 (512)772-7300 (512)332-2626 Fax (512)772-7309 Fax (512)332-2631

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ATHLETIC HANDBOOK   ________________________________________________  1  

I.   BASTROP ISD ATHLETIC DEPARTMENT OBJECTIVES  _______________  10  

COACHING EXPECTATIONS AND FORMS  _____________________________________  10  

A.   PRACTICE EXPECTATIONS  ____________________________________________  10  

B.   GAME DAY EXPECTATIONS   ___________________________________________  10  

C.   FORMS AND INFORMATION   ___________________________________________  11  

II.   DRESS CODE FOR COACHES & ATHLETIC TRAINERS  ________________  11  

III.    ATHLETIC DEPARTMENT ORGANIZATIONAL CHART   _______________  12  

IV.   ATHLETIC STAFF INFORMATION  __________________________________  13  

A.   ATHLETIC DEPARTMENT LINES OF COMMUNICATION  _______________________  13  

B.   RELATIONS WITH CAMPUS FACULTY  ____________________________________  13  

C.   MIDDLE SCHOOL PROGRAM EXPECTATIONS   _____________________________  13  

D.   STAFF LOYALTY AND INTEGRITY  _______________________________________  13  

E. APPEARANCE AND CONDUCT   _________________________________________  13  

F.         CDL CERTIFICATION   _________________________________________________  13  

G.       CAMPS AND CLUB SPORTS  ____________________________________________  13  

H.        SUPERVISION AND SECURITY  __________________________________________  14  

I. FACILITY USAGE  _____________________________________________________  14  

V.   DESCRIPTION OF DUTIES  _________________________________________  15  

DIRECTOR OF ATHLETICS   ________________________________________________  15  

HIGH SCHOOL CAMPUS ATHLETIC COORDINATOR/HEAD FOOTBALL COACH  ________  17  

HIGH SCHOOL CAMPUS ASSISTANT ATHLETIC COORDINATOR  ___________________  19  

HIGH SCHOOL HEAD COACHES  ____________________________________________  20  

HIGH SCHOOL ASSISTANT COACHES   _______________________________________  22  

MIDDLES SCHOOL CAMPUS COORDINATOR – BOYS & GIRLS   ____________________  23  

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MIDDLES SCHOOL CAMPUS COACHES – BOYS & GIRLS  _________________________  24  

CAMPUS ATHLETIC TRAINERS  _____________________________________________  25  

VI.   HIRING PROCEDURES   ____________________________________________  27  

VII.  PROFESSIONAL DEVELOPMENT  ___________________________________  27  

A.   MANDATORY TRAININGS   _____________________________________________  27  

B.   PROFESSIONAL MEMBERSHIPS  ________________________________________  28  

VIII.  __________________________  UIL/BISD ATHLETIC PROGRAM COMPLIANCE   28  

A.   GENERAL COMPLIANCE EXPECTATIONS  _________________________________  28  

B.   SCHEDULING OF ATHLETIC CONTESTS  __________________________________  28  

C.   PRESEASON COMPLIANCE MEETING AND REQUIREMENTS  __________________  29  

D.   HEAD COACHES CHECKLIST   __________________________________________  30  

E.   END OF SEASON SUMMARY AND MEETING  _______________________________  30  

A.   COACHING EJECTIONS (UIL C & CR SECTION 1208 J)  _______________________  31  

B.   PROFESSIONAL CONDUCT  ____________________________________________  31  

IX.   STUDENT ATHLETE INFORMATION   _______________________________  32  

A.   GENERAL HIGH SCHOOL ELIGIBILITY REQUIREMENTS  ______________________  32  

B.   PROCEDURES FOR ENROLLING NEW STUDENTS  __________________________  32  

C.   NO PASS-NO PLAY AND EXEMPT COURSES   ______________________________  32  

X.   ATHLETIC CODE OF CONDUCT  ____________________________________  34  

A.   ATHLETIC GUIDELINES AND CODE OF CONDUCT  __________________________  34  

B.   DISCIPLINARY MEASURES AND APPEALS  ________________________________  35  

XI.   TRANSPORTATION OF STUDENTS  _________________________________  37  

A.   PROCEDURE  _______________________________________________________  37  

B.   100 MILE RADIUS FORM   ______________________________________________  37  

C.      TRAVEL RELATED FINANCIAL PROCEDURES   _____________________________  38  

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D.   NON-SCHOOL SPORTS AND CAMP PARTICIPATION   ________________________  38  

XII.  ATHLETIC EQUIPMENT AND FACILITIES  ___________________________  38  

A.   EQUIPMENT AND INVENTORY  __________________________________________  38  

B.   MAINTENANCE   _____________________________________________________  38  

C.   BUILDING MODIFICATIONS  ____________________________________________  38  

D.   ATHLETIC FACILITY RESERVATIONS  ____________________________________  38  

XIII.  __________________________________________________  GENERAL GUIDELINES   39  

A.   PARTICIPATION IN MULTIPLE SPORTS  ___________________________________  39  

B.   OUTSIDE PARTICIPATION  _____________________________________________  39  

C.   PARTICIPATION CONCEPTS  ___________________________________________  39  

D.   TEAM RULES  _______________________________________________________  39  

E.   ATHLETIC AWARD GUIDELINES  ________________________________________  39  

F.   LETTERING CRITERIA  ________________________________________________  40  

XIV.  _____________________________________________   PARENT COMMUNICATION   40  

A.   GENERAL GUIDELINES  _______________________________________________  40  

B.   PARENT MEETING  ___________________________________________________  41  

XV.  SOCIAL MEDIA  ___________________________________________________  42  

A.   REMIND 101  ________________________________________________________  42  

B.   TEAM WEBSITES  ____________________________________________________  42  

C.   TWITTER, FACEBOOK, INSTAGRAM, ETC.   ________________________________  42  

XVI.  ___________________________________________________  ATHLETIC BANQUETS   42  

XVII.  _______________________________________________  OFF-SEASON PROGRAMS   42  

A.   ATHLETIC PERIOD GUIDELINES  ________________________________________  42  

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B. GRADING PROCEDURES  ______________________________________________  43  

C. SUMMER CAMPS   ____________________________________________________  43  

D. UIL PRE-SEASON REGULATIONS ~ General Eligibility Rules ~  __________________  43  

XVIII.  ______________________________________  SPORTS MEDICINE GUIDELINES   44  

A.   PHYSCAL GUIDELINES  _______________________________________________  44  

B.   TRAINING ROOM TREATMENT/EVALUATION GUIDELINES  ____________________  45  

C. GENERAL TRAINING GUIDELINES FOR COACHES____________________________44 D.   NON-ATHLETIC INJURIES  _____________________________________________  46  

E.   PROCEDURE FOR SENDING MIDDLE SCHOOL ATHLETES TO SEE THE ATHLETIC TRAINER  ______________________________________________________________  46  

F.   HEAT AND HYDRATION GUIDELINES  ____________________________________  47  

G.   BASTROP ISD LIGHTNING GUIDELINES  __________________________________  51  

H.   BASTROP ISD COLD WEATHER GUIDELINES  ______________________________  52  

XIX.        BASTROP ISD CONCUSSION PROTOCOLS AND GUIDELINES  ________  58  

XX.  BUSINESS AND ACCOUNTING PROCEDURES  ________________________  62  

A.   BUDGET   __________________________________________________________  62  

B.   PURCHASE ORDER REQUISITIONS AND DELIVERIES   _______________________  62  

C.   APPROVED VENDOR STATUS  __________________________________________  62  

D.   PURCHASE REQUISITIONS  ____________________________________________  63  

E.   PURCHASE ORDERS  _________________________________________________  64  

F.   DIRECT PAY PURCHASE ORDERS   ______________________________________  65  

G.   PURCHASES OVER $1000  _____________________________________________  66  

H.   CONFLICT OF INTEREST  ______________________________________________  66  

I.   SOLE SOURCE AFFIDAVIT   ____________________________________________  66  

J.   Activity Funds  ______________________________________________________  66  

K.   FUNDRAISING GUIDELINES   ___________________________________________  67  

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L.   COLLECTION OF MONEY   _____________________________________________  68  

M.   DEPOSITING FUNDS COLLECTED  _______________________________________  69  

XXI. EVALUATIONS ____68

 

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Bastrop ISD Athletic Department Mission Statement The mission of the BISD athletic department is to offer all student’s the opportunity to work in cooperation with others to achieve their teams’ athletic potential, as well as their individual athletic potential, while emphasizing academic achievement and developing integrity, positive attitude, perseverance, responsibility, and the art of goal setting.

I. BASTROP ISD ATHLETIC DEPARTMENT OBJECTIVES

1. Involve as many students as possible in a safe, positive, and competitive athletic environment. 2. Instill in all students an exemplary work ethic and the qualities of accountability, citizenship, pride, and a high

degree of sportsmanship. 3. Play everyone on all sub-varsity levels if eligible and in good standing. 4. Demonstrate that each of our athletic programs is well coached, highly disciplined, and very well organized. 5. Develop and maintain a complete and comprehensive off-season program. 6. Have all programs represented with class, character, and dignity. 7. Establish successful programs so that all participants enjoy a positive learning experience. 8. Promote and increase recognition of Academic All-District and Academic All-State student-athletes. 9. Establish a District-wide bond of loyalty and pride that reflects the principles, integrity, and attitude of the

Bastrop ISD. 10. Ensure that the Bastrop ISD Athletic Department objectives support the total mission of Bastrop ISD.

∞ COACHING EXPECTATIONS AND FORMS

A. PRACTICE EXPECTATIONS

1. Coach will have a written plan for practice. 2. Coach will show the athletes he/she is interested in their progress as individuals and as a team. 3. Coach will move and circulate throughout practice. 4. Coach will monitor, supervise, and secure all facilities. 5. Coach will coach with a positive attitude. In addition, when correcting an athlete, give positive feedback first,

then make the corrections (i.e.: “You did a great job of getting to the ball. Next time, work on getting your shoulders and hips square with the target.”) Coach will try to give positive feedback to every player every day.

6. Coach will be dressed appropriately and professionally in practice and on campus. 7. Coach will keep accurate practice attendance. 8. Coach will create a clearly defined warm-up routine for each game/practice.

B. GAME DAY EXPECTATIONS

1. All coaches will stay until the final game of the evening is complete to assist with the other games and

supervise those student-athletes that remain in the stands. 2. Coach will ensure that all student-athletes are supervised at ALL times. 3. Coach will not allow student-athletes to be released to go home with anyone but their parent and then only with

the appropriate paperwork on file. 4. Coach will be dressed appropriately and professionally on game days. 5. Coach will monitor, supervise, and secure all facilities before, during, and after practices and competitions.

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C. FORMS AND INFORMATION

1. An athlete will not be permitted to try-out for any sport without a COMPLETE BISD Athletic Participation Packet on file.

A. Athletic Code of Conduct Acknowledgement – signed by every athlete and parent B. All physical forms as required by UIL C. Consent to treat – must include parent/guardian contact information.

II. BASTROP ISD DRESS CODE FOR COACHES & ATHLETIC TRAINERS

Coaches and Athletic Trainers are expected to adhere to the BISD Employee Standards of Conduct DH (LOCAL), in addition to the following dress code guidelines for practices and competitions: PRACTICE ATTIRE FOR ALL SPORTS:

• Coaching attire in neutral or school colors is required. • Logo on shirt/shorts must be your school or school feeder logo.

INDOOR GAME DAYS – VOLLEYBAL & BASKETBALL:

• Varsity & Sub-Varsity - Dress, skirt, slacks, Capri’s, suit, collared shirt/polo, dress shoes, boots • Tennis shoes are acceptable during tournament play • Jeans, shorts, t-shirts, warm-ups, flip flops, and sandals are unacceptable • Middle School may include khaki walking /dress shorts and tennis shoes

GAME DAY – TENNIS, GOLF, TRACK, SOCCER, CROSS COUNTRY, SOFTBALL, SWIMMING:

• Varsity, Sub-Varsity, Middle School – Khaki walking/dress shorts, wind suits, long pants, Capri’s, collared shirt/polo (in neutral or school colors), tennis shoes

• Jeans, shorts, t-shirts, flip flops, sandals are unacceptable

GAME DAY – FOOTBALL: • Varsity – All coaches will dress alike in game slacks and collared shirt/polo (in neutral or team colors) • May include appropriate, team issued outerwear for inclement/cold weather • Sub-Varsity & Middle School – Same as Varsity but may include khaki coaching shorts

GAME DAY – BASEBALL:

• All-levels – All coaches will dress alike in the baseball game uniform • May include appropriate, team issued outerwear for inclement/cold weather

GAME DAY – ATHLETIC TRAINERS:

• Khaki shorts, pants, wind suits, collared shirt/polo (in neutral or team colors), tennis shoes • Jeans, t-shirts, flip flops, sandals are unacceptable

Neutral colors are gray, white, and khaki. Black may only be worn as a neutral color for pants. A dry fit crew neck is allowed in place of a collared shirt in extreme heat, but it must have the school logo. Clothing that is revealing, unkempt, suggestive, or distractive is unacceptable.

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III. BISD ATHLETIC DEPARTMENT ORGANIZATIONAL CHART

ATHLETIC DEPARTMENT CHAIN OF COMMAND

The Campus Principal

The Principal as the Chief Administrative Official at each campus has the overall responsibility for the athletic program on his/her campus. The Principal, Campus Athletic Coordinator, and the Director of Athletics will work together to coordinate the athletic program at each campus.

Mr. Steve Murray Superintendent

Mr. Barry Edwards Deputy Superintendent

Dr. Jason Hewitt Campus Principal

Bob Jones Director of Athletics

Mrs. Bridgette Cornelius Campus Principal

Todd Patmon Campus Athletic Coord

Jon Edwards Campus Athletic Coord

Asst. Coach Head Coach Campus AC

Director of Athletics

Campus Principal

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IV. ATHLETIC STAFF INFORMATION

A. ATHLETIC DEPARTMENT LINES OF COMMUNICATION All Athletic Department Staff are to follow their appropriate lines of communication when dealing with any and all athletic department business and issues. Any deviation from this process will be accounted for in the annual evaluation process. This is to ensure that all athletic department business can be conducted efficiently and the appropriate department administrator can respond according to BISD and Athletic Department guidelines.

UIL Issues – If any coach has a question or concern regarding UIL rule, policy, or procedure, the following communication process will be followed:

1. Coach will discuss issue with Campus Athletic Coordinator 2. Campus AC will decide whether issue is brought to BISD athletic office 3. Athletic office will contact the UIL – Coaches are NOT to contact the UIL office

B. RELATIONS WITH CAMPUS FACULTY

All BISD coaches should maintain a good, positive relationship with other members of the campus faculty and staff, supporting them in matters of student discipline, grades, and any other areas of concern and athletics.

Each BISD head coach is responsible for understanding the UIL/TEA No Pass-No Play guidelines and is responsible for the eligibility grade checks for his/her athletes.

C. MIDDLE SCHOOL PROGRAM EXPECTATIONS

Follow the vertical alignment plan created by the high school head coaches and perform assignments defined by the high school head coaches.

D. STAFF LOYALTY AND INTEGRITY All staff members will make a 100% commitment to the philosophy, objectives, and guidelines of the Bastrop Independent School District Athletic Department and maintain a positive working relationship with all members of the service center and district support staff.

E. APPEARANCE AND CONDUCT All coaches will be professional in appearance and conduct and will be in uniform whenever appropriate. Coaches will avoid long hair, long sideburns, profanity, and the use of tobacco products. Facial hair will be kept short and neatly trimmed. Male coaches shall not wear earrings or other body piercing. Female coaches shall not wear any body piercing other than earrings. Tattoos should not be visible.

F. CDL CERTIFICATION

All coaches will be CDL certified unless there are special circumstances supported by medical conditions or documentation. Failure to maintain CDL and eligibility to drive for the district could result in a removal from duties.

G. CAMPS AND CLUB SPORTS Head Coaches are expected to conduct camps for their sports and to promote, support, and monitor facility usage by outside clubs/programs related to their program.

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H. SUPERVISION AND SECURITY All coaches are expected to supervise, monitor, and secure all dressing rooms, practice areas, weight rooms, and competition facilities before, during, and after conditioning, practices, or competitions. At no time should student-athletes be permitted access to athletic facilities without the supervision of a coach.

Coaches will make sure all players have a secure place to store personal items and issue the student-athlete a locker and lock. If the coach does not furnish the athlete with a secure place to store valuable items, then the athletic department will assume responsibility for missing/stolen items. If the player does not store the valuable items in the secure place, then the athlete will assume responsibility for missing or stolen items. BISD is not responsible for lost or stolen valuables taken to away games.

I. FACILITY USAGE Gyms and fields are not accessible to outside groups or teams unless a facility rental form has been submitted and approved by the Director of Athletics. The Athletic Facility Usage Rules and Guidelines can be accessed from the BISD website.

Internal groups and teams may use facilities with a coach present for supervision.

All games and practice times outside of the school day must be entered into schooldude.

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V. DESCRIPTION OF DUTIES

DIRECTOR OF ATHLETICS

A. Report to the Deputy Superintendent

B. Primary Purpose Direct and manage the overall program of extracurricular and intramural athletic activities for the district. Work to provide each student with opportunity to participate in an extracurricular athletic activity and ensure compliance with all State, University Interscholastic League (UIL), and local requirements.

C. Major Responsibilities and Duties 1. Direct and manage the district’s athletic programs and facilities. 2. Establish physical and academic eligibility requirements for participation in each sport, and

verify each athlete’s eligibility. 3. Maintain an active program that promotes good sportsmanship and student development. 4. Obtain and use evaluative findings (including student achievement data) to gauge athletic

program effectiveness and ensure that program renewal is continuous and responsive to student needs.

5. Plan necessary time, resources, and materials to support accomplishments of department goals.

6. Prepare and approve all interscholastic game schedules. 7. Arrange transportation, lodging, and meals for out-of-town athletic events. 8. Manage district athletic operations by directing ticket sales, employing game officials, and

ensuring preparation of facilities. 9. Oversee the process of cleaning, repairing, and storing all athletic equipment. 10. Coordinate the use of all athletic facilities by non-school groups. 11. Plan, organize, and supervise all athletic awards programs. 12. Implement district student management policies, communicate expected student behavior

related to athletics, and ensure enforcement of student discipline in accordance with the Student Code of Conduct and student handbook.

13. Establish and maintain open lines of communication by conducting conferences on vital issues with coaches, parents, students, and teachers.

14. Implement the policies established by federal law, state law, State Board of Education rule, UIL rules, and local board policy in the area of athletics.

15. Compile, maintain, file, and present all physical and computerized reports, records, and other required documents.

16. Administer the athletic budget and ensure that programs are cost effective and that funds are managed prudently.

17. Compile budgets and cost estimates based on documented program needs. 18. Initiate purchase orders and bids in accordance with budgetary limitations and district

policies. 19. Maintain a current inventory of supplies and equipment and recommend disposal and

replacement of equipment when necessary. 20. Approve and forward purchase orders for athletic department to accounting department. 21. Prepare, review, and revise job descriptions for the athletic department.

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22. Assist in the recruitment, selection, training, and supervision of all athletic department personnel and make sound recommendations about personnel placement, assignments, retention, discipline, and dismissal.

23. Evaluate job performances of employees to ensure effectiveness. 24. Develop training options and/or improvement plans for employees to ensure exemplary

operation in the area of athletics. 25. Articulate the district’s mission and goals in the area of athletics to the community and

solicit its support in realizing the mission. 26. Demonstrate awareness of district and community needs and initiate activities to meet

those needs. 27. Use appropriate and effective techniques to encourage community and parent involvement. 28. Support athletic booster club activities. 29. Supervise and evaluate the performances of coaches and support staff.

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HIGH SCHOOL CAMPUS ATHLETIC COORDINATOR/HEAD FOOTBALL COACH A. Report to the Campus Principal and Director of Athletics

B. General

Direct and manage the overall football program throughout the high school feeder pattern assigned. Coordinate the overall athletics program throughout the high school feeder pattern assigned. Work to provide each student with the opportunity to participate in an extracurricular activity and ensure compliance with all state, University Interscholastic League (UIL), and local requirements.

C. Major Responsibilities and Duties 1. Assist in the management of the high school feeder pattern athletic program and facilities. 2. Assist in the establishment of physical and academic eligibility requirements for

participation in each sport and verify each athlete’s eligibility within the feeder pattern. 3. Maintain an active football program that promotes good sportsmanship and student

development. 4. Obtain and use evaluative findings (including student achievement data) to gauge the

football program effectiveness throughout the high school feeder pattern and ensure that program renewal is continuous and responsive to student needs.

5. Plan necessary time, resources, and materials to support accomplishments of HS feeder pattern football goals.

6. Assist in the preparation and approval of interscholastic games schedules for the HS feeder pattern.

7. Assist in the arrangement of transportation, lodging, and meals for out-of-town athletic events for HS feeder pattern.

8. Assist in the management of HS feeder pattern athletic operations by directing ticket sales, employing game officials, and ensuring preparation of facilities.

9. Oversee the process of cleaning, repairing, and storing all athletic equipment. 10. Assist with the planning and organization of all athletic awards programs within the HS

feeder pattern. 11. Implement district student management policies, communicate expected student behavior

related to athletics, and ensure enforcement of student discipline in accordance with the Student Code of Conduct and student handbook.

12. Establish and maintain open lines of communication by conducting conferences on vital issues with coaches, parents, students, and teachers.

13. Implement the policies established by federal law, state law, State Board of Education rule, UIL rules, and local board policy in the area of athletics.

14. Compile, maintain, file, and present all physical and computerized reports, records, and other required documents.

15. Administer the athletic budget and ensure that programs are cost effective and that funds are managed prudently throughout the HS feeder pattern.

16. Compile budgets and cost estimates based on documented program needs. 17. Initiate purchase orders and bids in accordance with budgetary limitations and district

policies. 18. Maintain a current inventory of supplies and equipment within HS feeder pattern and

recommend disposal and replacement of equipment when necessary. 19. Approve and forward purchase orders for football programs in HS feeder pattern to

accounting department.

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20. Assist in the recruitment, selection, training, and supervision of all athletic department personnel and make sound recommendations about personnel placement, assignments, retention, discipline, and dismissal within the HS feeder pattern.

21. Evaluate job performances of football coaches to ensure effectiveness. 22. Develop training options and/or improvement plans for football coaches within HS feeder

pattern to ensure exemplary operation in the area of athletics. 23. Articulate the district’s mission and goals in the area of athletics to community and solicit its

support in realizing the mission. 24. Demonstrate awareness of HS feeder pattern community needs and initiate activities to

meet those needs. 25. Use appropriate and effective techniques to encourage community and parent involvement. 26. Support athletic booster club activities. 27. Supervise and evaluate the performance of football coaches and support staff throughout

the HS feeder pattern.

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HIGH SCHOOL CAMPUS ASSISTANT ATHLETIC COORDINATOR A. Report to the Campus Principal and Campus Athletic Coordinator

B. General

The High School Campus Assistant Athletic Coordinator is responsible for assisting the Campus Coordinator in overseeing and managing all duties specific to this position in addition to duties assigned by the Athletic Campus Coordinator.

C. Major Responsibilities and Duties

1. Assist Coordinator to coordinate and administer the Campus High School Athletic Program in accordance with BISD athletic objectives and guidelines.

2. Responsible for creating gym guidelines at their campus. 3. Assist with Campus Athletic Coordinator to ensure the preparation of all Campus athletic

events. 4. Assist Coordinator with all High School coaching assignments with approval of the Director

of Athletics. 5. Assist in coordinating all campus level athletic schedules. 6. Assist Coordinator in maintaining a complete and accurate high school athletic equipment

inventory. 7. Submit any and all necessary requests as per BISD Athletic Administration. 8. Assist in monitoring Junior High School implementation of philosophies, schemes,

strategies, techniques, skills, offenses and defenses as stressed by the High School Head Coach.

9. Assist in interviewing candidates for campus athletic positions. 10. Assist Coordinator in evaluating the performance of all campus-based programs and

coaches. 11. Possess and demonstrate the ability of effective communication with students, staff, faculty

and community at all times. 12. Possess a thorough knowledge of all U.I.L. rules and regulations. 13. Assist all Head coaches in the planning and management of their programs as needed. 14. Assist with the management of all U.I.L. competitive activities that occur at the home

campus as well as additional tournaments/meets held within the district. 15. Coordinate and schedule all necessary event supervisors and game support staff for all

campus-based athletic activities. 16. Assist CAC with development of a program to ensure that all phases of U.I.L. compliance

are adequately addressed each year with athletes, staff, parents, faculty and community.

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HIGH SCHOOL HEAD COACHES A. Report to the Campus Principal, Campus Athletic Coordinator, Director of Athletics

B. General

Provide instruction and coach students to develop skills and ability to excel in sport assigned. Contribute to the education program as a whole and to the growth of students involved in athletics. The Head Coach will coordinate his/her program for grades 7-12 and supervise assistant coaches working in his/her sport.

C. Major Responsibilities and Duties 1. Keep informed of and ensure compliance with all UIL rules governing the sport specific

program and all UIL matters as designated by the District Athletic Coordinator 2. Use a variety of instructional techniques, media, and best practices to meet the needs and

improve the abilities of student-athletes in the sport assigned for grades 7-12. 3. Work with other members of the school staff to plan and implement instructional goals and

objectives to ensure the overall educational development of student athletes. 4. Develop, coordinate, and implement a structured off-season program that develops and

improves the athleticism, speed, strength, and skill set of the student-athlete. Build a better athlete.

5. Establish performance criteria for competition and evaluate students’ abilities initially and on a regular basis.

6. Take all necessary steps and precautions to protect student-athletes, equipment, materials, and facilities.

7. Monitor and enforce student eligibility criteria for extracurricular participation on a year round basis.

8. Collaborate with the Campus AC to schedule competitions and coordinate travel arrangements.

9. Submit athletic schedule for approval by the BISD Athletic Department PRIOR to any release.

10. Report schedule changes on any level to Campus AC for approval. 11. Develop, coordinate, and implement a continuing evaluation of the assigned program and

make changes based on findings. 12. Accompany and supervise student athletes during athletic competitions in assigned sports

on all athletic trips. 13. Apply and enforce student discipline during athletic contests, practices, and while on trips

off of school property in accordance with the student code of conduct and student handbook.

14. Responsible for the dress, behavior, and conduct of all his/her teams. If team rules, as set by the head coach, are violated, the head coach will deal with each situation.

15. Encourage, by example and through instruction, sportsmanlike conduct in all phases of athletic participation.

16. Report any injury sustained by a student-athlete to the Athletic Trainer and Campus Coordinator and communicate incident to the parent/guardian.

17. Establish and maintain open lines of communication by conducting conferences with parents, students, principals, and teachers.

18. Manage, inventory, and purchase all equipment concerning his/her sport through the Campus AC.

19. Maintain and submit to the Campus AC a current inventory of all fixed assets within the program.

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20. Compile, maintain, and file all physical and computerized reports, records, and other required documents.

21. Ensure that each participant has clearance through the athletic trainer before participation in any practice, scrimmage, or contest in athletics, INCLUDING the athletic period.

22. Submit for approval to the Campus AC and Director of Athletics copies of any guidelines, procedures, and/or correspondence for his/her specific sport PRIOR to distribution.

23. Create a structured game-day routine for staff and players. 24. Secure and verify game officials for all high school level contests. 25. Organize and/or oversee all sport specific athletic events on campus. 26. Attend middle school events, primarily as they pertain to your sport. 27. Submit criteria for awarding letters, plaques, and certificates for approval PRIOR to the

beginning of the season. 28. Complete and submit a comprehensive End of Season Summary for the review and

evaluation of the assigned sport. 29. Monitor Booster Club operations and secure campus approval prior to any fund raising

activities. 30. Attend all BISD Athletic Department/Campus Athletic Department meetings. 31. Attend all mandated district/campus based professional development trainings. 32. Represent and exhibit professional appearance through good grooming habits and

appropriate attire at school, practices, and games. 33. Communicate using the prescribed chain of command. 34. Carry out all other duties as assigned. 35. Maintain CDL certification.

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HIGH SCHOOL ASSISTANT COACHES

A. Report to the Head Coach, Campus Principal, Campus Athletic Coordinator

B. General Properly support, promote, and execute the philosophy, objectives, and techniques of the sport he/she is coaching and provide quality assistance to the Head Coach in teaching student-athletes.

C. Major Responsibilities and Duties 1. Consult with the Head Coach on all matters relating to the operations, philosophy, and

objectives of the specified sport. 2. Carry out job assignments as assigned by the Head Coach and Campus AC. 3. Make every effort to attend other sport contests at the high school and middle school levels. 4. Coach in a positive manner. 5. Demonstrate the ability to motivate and instruct the assigned sports team and individual

athletes. 6. Assist with the communication of team and program expectations to all staff, faculty,

parents, and administration. 7. Assist the Head Coach with the responsibility for the safety of assigned students during

BISD sponsored athletic events. 8. Assist with the maintenance of accurate records, documents, rosters, inventories, and

recognitions. 9. Assist with the upkeep and maintenance of equipment and facilities. 10. Attend all mandated district/campus based meetings. 11. Attend, work, and assist at the Bear Relays or Eagle Relays unless in-season. 12. Attend all team meetings, practices, and games unless in the event of an emergency or

unless approved by the Head Coach. 13. Travel to and from games with the team unless approved by the Head Coach. 14. Communicate by using the prescribed chain of command. 15. Represent and exhibit professional appearance through good grooming habits and

appropriate attire at school, practices, and games. 16. Carry out all other duties as assigned. 17. Maintain CDL certification.

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MIDDLES SCHOOL CAMPUS COORDINATOR – BOYS & GIRLS

A. Report to the Campus Principal, HS Campus Athletic Coordinator, Director of Athletics

B. General Direct and manage the overall athletic program throughout the assigned middle school campus. Coordinate the overall boys/girls athletics program throughout the assigned middle school campus. Work to provide each student with the opportunity to participate in an extracurricular activity and ensure compliance with all state, University Interscholastic League (UIL), and local requirements.

C. Major Responsibilities and Duties 1. Organize and administer the Middle School Athletic Program. 2. Supervise campus athletic personnel and make coaching assignments with approval of the

HS Campus AC. 3. Assist in developing all Middle School athletic schedules with approval from the HS

Campus AC. 4. Maintain a complete and accurate Middle School athletic equipment inventory. 5. Submit any and all necessary requests to the HS Campus AC. 6. Implement all sport specific philosophies, schemes, strategies, techniques, skills, best

practices, and terminology as prescribed by the High School Head Coach. 7. Administer the athletic budget and ensure that programs are cost effective and that funds

are managed prudently throughout the MS campus. 8. Ensure that each participant has clearance through the athletic trainer before participation

in any practice, scrimmage, or contest in athletics, INCLUDING the athletic period. 9. Monitor and enforce student eligibility criteria for extracurricular participation on a year

round basis. 10. Report any injury sustained by a student-athlete to the Athletic Trainer and communicate

incident to the parent/guardian. 11. Establish performance criteria for competition and evaluate students’ abilities initially and

on a regular basis. 12. Collaborate with the HS Campus AC to schedule competitions and coordinate travel

arrangements. 13. Assist the HS Campus AC to develop, coordinate, and implement a continuing evaluation

of the middle school athletic program and recommend changes based on findings. 14. Establish and maintain open lines of communication by conducting conferences on vital

issues with parents, students, and teachers. 15. Communicate by using the prescribed chain of command. 16. Carry out all other duties as assigned. 17. Maintain CDL certification.

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MIDDLES SCHOOL CAMPUS COACHES – BOYS & GIRLS

A. Report to the Campus Principal, MS Campus Coordinator, HS Campus Athletic Coordinator

B. General Provide instruction and coach students to develop skills and ability to excel in sport assigned. Contribute to the education program as a whole and to the growth of students involved in athletics. The MS Coach will coordinate his/her program for grades 7-8 as prescribed by the high school head coach of that sport.

C. Major Responsibilities and Duties 1. Organize and administer a program that is beneficial for the student-athlete and preparing

them for high school. Implement philosophies, schemes, strategies, techniques, skills, offenses and defenses as stressed by the High School Coaching staff.

2. Conduct a parent meeting at the start of the season (Turn in parent sign-in sheet). 3. Develop a parent packet to be distributed during the parent meeting. Include items such as:

game schedules, practice schedules, expectations for athletes and parents, direction to games. Provide a copy to the Athletic Coordinator/Assistant Coordinator.

4. Manage and maintain the athletic equipment for your sport. If you have anything you are no longer using, is broken, or old, please let the Athletic Coordinator or Assistant Coordinator know so it can be discarded. Please be prepared to provide specifics such as how many, exact items, etc.

5. Submit all requisitions for equipment and supplies to the Athletic Coordinator/Assistant Coordinator.

6. Support the feeder high school program and meet with the high school coaches as needed. 7. Submit game scores to the appropriate district sport coordinator. 8. Keep your Principal and administration notified of all important events, activities and game

results via the web, newsletter, emails etc. 9. Assign game workers if needed (gate, scorebook, scoreboard, event worker, etc.) 10. Complete deposits (gate, t-shirt, etc) and submit game worker forms to the Athletic

Department. 11. Responsible for checking eligibility regarding grades through the activity builder program. 12. Will maintain the AMP Website Sports program by entering practice and game schedules,

rosters, and results. 13. Responsible for checking eligibility regarding grades. 14. Responsible for entering bus requests (Using Travel Yellow Bus budget code). 15. Attend District Head Coach Sport Compliance Meeting (Pre-Season) as well as the End of

Season Meeting. 16. Maintain CDL certification.

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CAMPUS ATHLETIC TRAINERS A. Report to the Campus Principal, HS Campus Athletic Coordinator, Director of Athletics

B. General

The Campus Athletic Trainer will coordinate coverage, treatment, rehabilitation, and physician referral for all athletic and designated UIL programs.

C. Major Responsibilities and Duties 1. Plan & Implement a comprehensive athletic injury and illness prevention program for

student athletes. 2. Attend practice sessions and athletic contests as assigned by the Athletic Coordinator. 3. Establish and maintain effective communication with students, parents, medical &

paramedical personnel, coaches, and other staff. 4. Provide education physical conditioning training to student athletes. 5. Fit injured athletes with specialized equipment and oversee its use. 6. Prepare athletes for games & practices by conducting evaluations & using tape, wraps,

splints, braces, & other protective devices as needed. 7. Respond to emergencies and make quick, independent judgments about how to deal with

injuries with athletes. 8. Identify acute injuries and provide first-aid triage, including assessing injuries & deciding

whether an athlete should seek further medical attention and should discontinue participation in the athletic event.

9. Establish specific procedures to be carried out by a coach or student trainer in the event of a medical emergency.

10. Detect and resolve environmental risks to athletes. 11. Coordinate scheduling of athletic physical examinations and screening. 12. Select, train, and supervise student trainer assistants. 13. Compile, maintain, and file all physical and computerized reports, records, and other

documents including medical, accident, and treatment records as required. 14. Maintain an inventory of training supplies and equipment. Requisition additional supplies

as needed. 15. Care for all injuries that athletes of the school district sustain while participating in a

designated UIL athletic program, referral to team physician or family doctor as necessary and informing parents immediately of any injury concern.

16. Will have the team doctor in attendance at varsity home football games. 17. Keep records of all injured athletes. 18. Keep file for the athletes regarding UIL medical forms. 19. Be available for all HOME events (Freshman through Varsity) in case of emergency. 20. Provide coverage for home varsity contest according to the policies of District 19-5A. 21. Will assure that a staff athletic trainer travels out-of-town with varsity football. 22. Order and inventory all medical supplies. 23. Select and supervise student trainers. 24. Provide visiting athletic teams with appropriate hospitality as per the guidelines of each

campus. 25. Manage the school Athletic Insurance program for the athletic department. 26. Organize and monitor UIL. required physical examinations for all athletics 7-12. 27. Distribute to athletes and coaches all necessary U.I.L. medical paperwork. 28. Reference Sports Medicine Guideline and Procedure Manual for specific responsibilities.

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29. Assist the CAC with all Staff Development pertaining to athlete safety in accordance with State mandates and UIL Policies.

30. Communicate utilizing the prescribed chain of command. 31. Perform other duties assigned by the Athletic Coordinator. 32. Maintain CDL certification.

D. Supervisory Responsibilities

Supervise the work of student assistants and assistants.

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VI. HIRING PROCEDURES

The athletic department will be involved in the hiring process of coaches to avoid hiring coaches who may have had UIL issues in the past. Being involved in the hiring process of coaches is a top priority for the Bastrop ISD Athletic Department.

It is the responsibility of the Director of Athletics to assist the Campus Principal and the Campus AC in the hiring of Athletic Department head coaches. It is the responsibility of the Campus Athletic Coordinator to assist the Campus Principal in the hiring of Athletic Department assistant coaches. The BISD Department of Athletics will be involved in all athletic staff hiring.

1. Job posted by Campus Principal and Director of Athletics 2. Online applications completed 3. Applicants screened on Skyward 4. Applicants selected for campus visits (head coaches) 5. Applicants selected for interview pool 6. Interviews with Campus Principal, Campus AC, Director of Athletics (for head coaches) 7. Finalist researched by Campus AC and Director of Athletics 8. Recommendation sent to Human Resources

VII. PROFESSIONAL DEVELOPMENT

A. MANDATORY TRAININGS All coaches must complete all required trainings prior to the start of their season (if the start

date is prior to the first day of school) or the first day of school.

1. CPR/AED/FA Certification – All Bastrop ISD coaches must maintain a current Red Cross and/or American Heart Association certification in adult CPR/AED/FA. Campus coordinators are responsible for verifying each coach has a current certification.

2. Concussion Education Program – With the implementation of HB 2038, all UIL coaches are

required to complete two (2) hours of concussion education every two (2) years. In Bastrop ISD, each coach will be required to complete a one (1) hour training annually.

3. UIL Rules Compliance Program – All BISD/UIL Coaches must complete this program

annually. The program consolidates all required trainings into one program. You can register and complete the program online at the U.I.L. website – http://www.uil.utexas.edu/

∼ Print the certificate as the documentation of completion. ∼ All high school head coaches will be required to have certificates for all coaching staff in

the compliance notebook. ∼ Each middle school coordinator is required to have certificates on file for all coaching staff

4. New Coaches In-Service – All coaches new to BISD must attend New Coaches in-service;

this includes current teachers who have not coached in Bastrop ISD previously.

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5. New Head Coaches In-Service – All coaches who are new high school head coaches in BISD must attend New Head Coaches in-service. For coaches new to the district, this training is required.

6. NFHS Fundamentals of Coaching Course – The U.I.L. mandates all coaches new to the profession or new to the State of Texas must complete the NFHS Fundamentals of Coaching Course. This is an online course which is available at http://www.uil.utexas.edu/. There is a $35.00 fee for the course.

∼ Print the certificate and submit to the Campus AC as documentation for completion

7. CDL Certification – All BISD coaches are expected to have a CDL. Coaches must attend

annual training and have a physical through Goldstar Transportation to maintain their bus driver certification. Information about how to obtain bus certification, annual trainings, and the annual physical will be made available.

8. BISD/UIL Compliance Meeting – All BISD coaches must attend the BISD/UIL Compliance

Meeting on July 31, 2015 from 8:30 – 4:00.

B. PROFESSIONAL MEMBERSHIPS Coaches and trainers are encouraged to join professional associations and attend professional development. High school head coaches get either two clinics and one membership or one clinic and two memberships paid for by the Athletic Department. High school assistant coaches and middle school coaches get one clinic and one membership paid for by the Athletic Department.

VIII. UIL/BISD ATHLETIC PROGRAM COMPLIANCE

A. GENERAL COMPLIANCE EXPECTATIONS Every coach must read his/her specific UIL Sport Manual regarding his/her sport and be in compliance of all rules and rule changes. It is the responsibility of each Head Coach to abide by and submit all UIL paperwork regarding his/her sport and to comply with ALL UIL and Bastrop ISD guidelines as they pertain to his/her program. Do not hesitate to contact the Campus or the Director of Athletics on questionable matters. Every head coach is required to attend a UIL compliance meeting with the Athletic Administration prior to the start of his/her season. All new BISD coaches, head coaches, and middle school coordinators are required to attend a Bastrop ISD UIL summer training session.

B. SCHEDULING OF ATHLETIC CONTESTS Strict adherence to UIL and Bastrop ISD Board policy s prerequisite before any scheduling may take place. Each BISD head coach is responsible for his/her own non-district schedule. All 7-12 schedules must be approved through the Athletic Department BEFORE being released. Any special

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scheduling must be approved by the Director of Athletics. Middle school scheduling must be approved by the Campus Athletic Coordinator.

C. PRESEASON COMPLIANCE MEETING AND REQUIREMENTS The following should be placed in a 3 ring notebook binder, in the order shown, either in sections or separate notebooks, whichever is best for you based on the number of kids you have in your program. Section 1 (or first binder)

• Varsity roster containing all athletes, managers, and student trainers and signed off by Campus Athletic Trainer indicating submitted or missing paperwork.

• Up-to-date schedule approved by Athletic Department • Copy of UIL compliance report. Highlight any athlete with eligibility concerns. • Varsity athlete documentation (alpha by last name in the following order)

a. BISD Residence form b. Recent utility bill c. Copy of birth certificate d. Copy of PAPF

Section 2 (or second binder)

• Sub-varsity roster containing all athletes, managers, and student trainers and signed off by Campus Athletic Trainer indicating submitted or missing paperwork.

• Up-to-date schedule approved by Athletic Department • Copy of UIL compliance report. Highlight any athlete with eligibility concerns. • Sub-varsity athlete documentation (alpha by last name in the following order)

a. BISD Residence form b. Recent utility bill c. Copy of birth certificate d. Copy of PAPF

Section 3 (or third binder)

• Freshman roster containing all athletes, managers, and student trainers and signed off by Campus Athletic Trainer indicating submitted or missing paperwork.

• Up-to-date schedule approved by Athletic Department • Copy of UIL compliance report. Highlight any athlete with eligibility concerns. • Freshman athlete documentation (alpha by last name in the following order)

a. BISD Residence form b. Recent utility bill c. Copy of birth certificate d. Copy of PAPF

Submit copies of the following in a separate folder or binder in the order shown to campus Athletic Secretary

1. UIL Team/Individual Eligibility Form 2. Outstanding or pending PAPF forms 3. Freshman roster to be used by the Athletic Department to confirm placement/promoted

status for eligibility (Fall sports only)

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4. Signed Varsity Home Visit Residency Verification form. Must be submitted prior to first contest.

5. Team expectations or rules to be issued to athletes and parents. Must be approved by the Athletic Department prior to release.

6. Varsity lettering criteria approved by the Athletic Department. 7. Up-to-date, final hard copy of schedule. 8. List of program’s season objectives and goals. 9. RCP forms for head coach and all assistant coaches. 10. NFHS Fundamentals of Coaching Certificate for any first year or new to Texas coach.

D. HEAD COACHES CHECKLIST

Head coaches are required to submit team rules, policies, and expectations and tryout criteria to the Campus AC 10 days prior to the first practice or parent meeting. BISD HEAD COACHES PRE-SEASON CHECKLIST This is for your own use and does not need to be submitted.

� Team Roster � Schedules for all levels – approved, finalized, and posted on AMP Website � Compliance meeting scheduled and notebook complete (all levels) � UIL Team or Individual Eligibility forms completed and signed � UIL Online RCP training certificate of completion for all coaches for every sport coached � NFHS Fundamentals of Coaching Certificate (first year and new to Texas coaches only) � Schedule pre-season parent meeting � Issue the parent-coach communication guide � Confirm officials for all home games and tournaments � Confirm all games with opposing coaches � Submit freshman roster to campus athletic office (fall sports only) � Team rules, policies, and expectations approved by Athletic Department � Try out criteria and cut lists submitted to Campus Athletic Coordinator � Submit and verify transportation requests � Submit 100 mile radius form (if needed) � PAPF and Waiver Forms submitted as needed � BISD Athletic Handbook Signature Page indicating you have read the plans and

expectations and understand you are responsible to operate under these policies and guidelines.

E. END OF SEASON SUMMARY AND MEETING

Head coaches are required to complete and submit an End of Season Summary report within 10 days of their last contest to the Director of Athletics and the Campus Athletic Coordinator. The End of Season Summary will cover all phases of the program from 9th through Varsity levels. The Campus AC will schedule the end of season evaluation at that time. This information should be contained in either electronic or hard copy format and organized as follows:

1. Front Page – Sport; name of head coach; season 2. Varsity schedule results with game comments and win/loss records 3. Sub-varsity results and win/loss records

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4. Coaching staff 5. Varsity letter awards 6. Rosters 7. Ineligible players 8. Athletes in poor standing 9. All-district honors 10. Team awards 11. Other honors 12. Summary of the season 13. Highlights of the season 14. Two-year plan for the program

Be prepared to discuss issues regarding the following: 1. General off-season plan and expectations 2. Staff development 3. Academic oversight 4. Practice planning and structure 5. Off-season planning and structure 6. Website management and technology 7. Camp regulations and offerings 8. Fundraising and budgeting 9. Scholarship athletes, promotions, and opportunities 10. Parent meetings 11. General organization 12. Athletic banquets 13. Tournaments 14. Athletic department work orders 15. UIL compliance meetings 16. Grounds and facilities maintenance 17. Middle school program and communication 18. Game day issues

∞ COACHES CODE OF CONDUCT (UIL C & CR SECTION 1201 B) **The UIL Constitution and Contest Rules can be accessed on the UIL website under athletics – Coaches Code of Conduct

A. COACHING EJECTIONS (UIL C & CR SECTION 1208 J) If a coach is ejected or suspended from a contest by an official, it is the coach’s responsibility to notify the Director of Athletics as soon as possible per UIL rules. It is an automatic Bastrop ISD one-game suspension.

B. PROFESSIONAL CONDUCT All BISD coaches are expected to maintain a high level of professionalism in regard to conduct, demeanor, grooming, and relationships between faculty, staff, and students.

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IX. STUDENT ATHLETE INFORMATION

 ELIGIBILITY

The University Interscholastic League (UIL) is the governing body for public school interscholastic athletics in the state of Texas. The following guidelines are from the UIL Constitution and Contest Rules Manual.

A. GENERAL HIGH SCHOOL ELIGIBILITY REQUIREMENTS 1. Have not graduated from high school, 2. Are full-time, day students in the school, and have been in regular attendance at the school

since the 6th class day of the present school year, or have been in regular attendance for 15 or more calendar days before the contest or competition,

3. Are in compliance with state law and rules of the Commissioner of Education, (see TEA-UIL Side by Side)

4. Are enrolled in a four year, normal program of high school courses, and initially enrolled in the 9th grade not more than 4 years ago or in the 10th grade not more than 3 years ago,

5. Were not recruited, 6. Are not in violation of the awards rule, and 7. Meet the specific eligibility requirements for academic, music, and/or athletic competition. 8. Meet all the requirements above, 9. Are less than 19 years old on September 1 preceding the contest or have been granted

eligibility based on a disability that delayed their education by at least one year, 10. Live with their parents inside the attendance school zone their first year of attendance (see

your school administrator for exceptions), 11. Have not moved or changed schools for athletic purposes, 12. Have not violated the athletic amateur rule, and 13. Were eligible according to the 15 day rule and the residence rule prior to district

certification.

B. PROCEDURES FOR TRANSFERS AND ENROLLING NEW STUDENTS 1. Coach of new school is to contact coach of former school when made aware by athlete or

parent that their intent is to enroll. 2. Once enrolled, parent of new athlete completes page 1 and section 1, page 2 of the PAPF.

The PAPF is to be completed in the Campus AC’s office. 3. After CAC completes Section II, verify that all necessary blanks, boxes, and signatures are

completed. Submit to the Director of Athletics prior to sending to DEC/UIL. 4. Campus athletic secretary will scan or fax to DEC/UIL and keep the hard copy on file. 5. Students may only play sub-varsity until PAPF is fully processed. 6. Once the PAPF is approved, this still doesn’t mean the athlete is eligible…must be

compliant in all other ways. 7. If the PAPF is not approved, the athlete may need to file additional paperwork/residency

waivers, etc. 8. PAPF is required at time of enrollment even if player is not varsity level.

C. NO PASS-NO PLAY AND EXEMPT COURSES

It is imperative that each head coach be responsible for the academic monitoring of his/her student-athletes.

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1. A student in grades 9-12 may participate in extracurricular activities on or off campus at the beginning of the school year only if:

a. Beginning the 9th grade – has been promoted from the 8th grade to the 9th grade

b. Beginning the 10th grade – has earned 5 credits towards state graduation c. Beginning the 11th grade – has earned 10 credits toward state graduation

OR has earned 5 credits toward state graduation in the last 12 months d. Beginning the 12th grade – has earned 15 credits toward state graduation

OR has earned 5 credits toward state graduation in the last 12 months (The above eligibility criteria apply only to the following sports: Football, Volleyball, Team Tennis,

Golf, Swimming, and Cross Country.) 2. In order to be eligible to participate in an extracurricular activity for a six week period

following the first six week period of a school year, a student must not have a recorded grade average lower than a 70 in any course for that preceding six weeks.

3. A student whose six-week grade average, in any course, is lower than 70 at the end of any 6 week period shall be suspended from participation in any interscholastic activity during the succeeding three week period. If, at the end of the three weeks period, the student is passing all classes, that student will become eligible 7 days after the grade was officially earned for the remainder of that current 6 weeks. Validation of the 3 weeks grade is made with the Skyward grade report through the campus coordinator or campus principal.

4. Students may practice with their respective teams while they are on academic suspension. 5. Students may also participate in pre-season scrimmages while on academic suspension. 6. At the end of any 3-week ineligibility period in which a student has attained a course grade

average of at least 70 in each course taken, any suspension from participation shall be removed after the 7-day grace period.

7. Extracurricular activities shall be limited from the beginning of the school week through the end of the school week to no more than one contest or performance per activity. Practice outside the school day shall also be limited to a maximum of eight hours per school week per activity.

8. Students who also assist the coach, such as student managers, must meet all academic eligibility requirements even though they do not participate in the actual performance or contest.

9. A student receiving an incomplete in a course is considered ineligible until the incomplete is replaced with a passing grade for that grading period in a designated amount of time.

10. A student who fails a course becomes ineligible seven days after the last day of the six weeks period. For a complete listing of all grace period dates, see the UIL Eligibility Calendar on the Athletic Website.

11. The BISD Athletic Department validates grades with a report card or a Skyward grade report. An athlete will not submit his/her grades.

This chart contains information from the following regulatory documents: TEC 33.081 (d-l), Board Policy FM (LEGAL), and TEA and U.I.L. Side by Side document. Specific questions about a student’s eligibility must be addressed to the appropriate district administrator who utilizes the regulatory source documents and/or consultation with TEA officials to determine eligibility status. This chart is not intended to replace the official reference and/or consultation with the appropriate district administrator.

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EXEMPT COURSES as listed in Policy FM (Legal), updated 10/11/2013 by the BISD Board of Trustees Additional BISD guidance as approved by the Board of Trustees August 20, 2013: At the high school level, the following must apply in order to be considered for exemption and receive a waiver for no pass, no play:

1. Waivers are only allowed in Pre-AP, AP and dual enrollment courses. 2. Students must have a minimum grade of 60 in the advanced level courses noted above to

receive a waiver. At the middle school level, the following must apply in order to be considered for exemption and receive a waiver for no pass, no play:

1. Waivers are only allowed in Pre-AP courses and all courses taken for high school credit. 2. Students must have a minimum grade of 60 in the advanced level courses noted above to

receive a waiver. 3. One waiver will be allowed per semester per student.

X. ATHLETIC CODE OF CONDUCT

Athletics is not a requirement for graduation and participation is strictly voluntary. Athletics, as a discipline, stresses work ethic, team play, sportsmanship, integrity and sacrifice. Should the actions of an athlete fail to exhibit these same characteristics, the privilege of participating in athletics may be forfeited. All coaches must be willing to work, within the guidelines of the Athletic Department, to help any athlete should he/she lose direction. It is our intention to help our athletes stay on course and succeed. However, when an athlete purposely or continuously violates guideline, then it is up to the Head Coach to address the situation.

A. ATHLETIC GUIDELINES AND CODE OF CONDUCT It is the desire of the administration and coaching staff of the Bastrop Independent School District to communicate to its students that participation in athletics is a PRIVILEGE, NOT A RIGHT. Participation on athletic teams and in related activities, while being an honor, is an opportunity for young athletes to learn important lessons about the responsibilities that are assumed by individuals in leadership roles. Therefore, all athletes are expected to adhere to the following:

• all College Board Advanced Placement (AP) courses • all International Baccalaureate (IB) courses • ELA: high school/college concurrent enrollment classes (dual credit) • LOTE: dual credit courses and LOTE courses level IV-VII • MATH: dual credit courses and Pre-Calculus (academic). See also chart below. • SCIENCE: dual credit courses • SOCIAL STUDIES: Social Studies Advanced Studies, Economics Advanced Studies, and dual

credit courses

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• Athletes will be tough competitors in the athletic arena, but outside the competitive arena they are expected to conduct themselves as gentlemen and ladies at all times, demonstrating respect for their administrators, teachers, fellow students, and community.

• Athletes are to display/model behaviors associated with positive leaders both in the school and in the community;

• Athletes are to exhibit good citizenship at all times; • Athletes are to serve as positive representatives for their team, coaches, school,

district, and community during competitions and interactions with rivals; and • Athletes are expected to strive for academic excellence and to adhere to the Board-

approved Discipline Management Plan and Student Code of Conduct as well as the Athletic Code of Conduct and Guidelines.

As athletes in Bastrop ISD, students have a responsibility to exhibit positive leadership characteristics. Participation in the athletic program and/or University Interscholastic League contests is a PRIVILEGE, NOT A RIGHT. All students participating in athletics are expected to comply with all guidelines and with the Board-approved Discipline Management Plan and Student Code of Conduct. Failure to do so may result in disciplinary consequences and/or removal from athletics. It is the responsibility of each Head Coach to convey to his/her team the expectations and need for adherence to team and training rules.

The Director of Athletics must be consulted when the following rules are broken: 1. ATHLETE EJECTION FROM CONTEST

If an athlete is ejected or suspended from a contest by an official or coach, it is the Head Coach's responsibility to notify the Director of Athletics and the Campus Athletic Coordinator as soon as possible as per UIL rules. The athlete could possibly receive an automatic one game suspension. A second ejection may lead to possible suspension from the team.

• Ejected athlete’s coach is required to provide in writing to the Director of Athletics preventative measures designed to avert future athlete ejections.

2. USE OF ILLEGAL DRUGS OR ALCOHOL

The Athletic Code of Conduct will be followed when this rule is violated. Head Coaches have the right to remove, suspend, or correct an athlete whose conduct or actions are detrimental or distracting to the team and integrity of Bastrop ISD Athletics or any other such violations of which the Head Coach deems necessary to inform the Director of Athletics.

B. DISCIPLINARY MEASURES AND APPEALS

Disciplinary measures taken by the Head Coach, Athletic Coordinator, or Athletic Department may be in one or more of three forms defined as special assignments, suspension, and dismissal. Special assignments may consist of extra duties or conditioning and may be assigned for minor, disciplinary infractions. Suspension and/or dismissal from extracurricular activities will be for infractions involving alcohol, tobacco, electronic cigarettes, smoking, drugs, use of profanity, violence, inappropriate use of

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social media, and other offenses when the Head Coach, Athletic Coordinator, or Athletic Department believes the integrity and credibility of the organization has been jeopardized by the student’s action. Suspension may be assigned when the student-athlete fails to comply with the rules and regulations of the program. Parents will be contacted for suspensions. The student-athlete may be dismissed from the extra-curricular activity upon any major infraction or an infraction during a suspension. Prior to being dismissed from the extra-curricular activity, the student and parents will be notified of the reasons for the dismissal. The student and/or the parents will be afforded the opportunity to meet with the Head Coach and Campus Athletic Coordinator, at which time the appeals process will be explained. Request for an appeal must be submitted within five school days at each level of the appeals process. The student will not be eligible for any individual or team recognitions or awards that occur after the date of dismissal.

Extracurricular Activity Appeals Process

1. Head Coach a. Conference with student and parent b. Special assignment or other appropriate action c. Suspension d. Dismissal e. Request for appeal within 5 school days

2. Campus Athletic Coordinator and Principal

a. Accept appeal and reduce action b. Denial of appeal c. Add to action d. Request for appeal within 5 school days

3. Director of Athletics

a. Accept appeal and reduce action b. Denial of appeal c. Add to action d. Request for appeal within 5 school days

4. Deputy Superintendent

Only appeals of a permanent removal from the extracurricular activity may reach this level of the appeal process. a. Accept appeal and reduce action b. Denial of appeal c. Add to action d. All decisions are final and cannot be appealed further

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XI. TRANSPORTATION OF STUDENTS

A. PROCEDURE BISD contracted school buses are to be used to transfer all athletic groups whenever possible. High school athletic trips are to be within a 100 mile radius of the school district except for playoff contests beyond this limit. It is the responsibility of each BISD Head Coach to submit a transportation request at least three weeks prior to the trip. When a school bus is not practical because of distance and size of group, transportation may be in a contracted vehicle. The use of contracted vehicles must be approved and arranged by the Director of Athletics. Drivers of rental vehicles must have prior approval from BISD Athletic Department three weeks prior to the trip.

Students may not be transported in coaches’ personal vehicles at any time. Travel by BISD athletic teams or individual athletes not directly related to a UIL sanctioned activity (i.e. ropes course or team retreat) must be recommended by the Campus Athletic Coordinator and Campus Principal, and must receive approval by the Director of Athletics.

To drive for the BISD, coaches must have a valid CDL passenger bus driving license and be approved by the BISD contracted Transportation Department. BISD coaches will drive buses on athletic trips whenever possible. During the school day no student/athlete is allowed to transport himself/herself to any off-campus practice facility unless, prior to the trip, a parent or guardian has completed a BISD PERMISSION FOR STUDENTPARENT-PROVIDED TRANSPORTATION form. An Early Release Form needs to be submitted for approval to the Campus Principal and CAC for any student trip which will cause athletes to miss academic classes.

All BISD athletes must travel with the team. All athletes must return with the team unless, prior to the trip, a parent or guardian has completed a STUDENT TRAVEL RELEASE form that entitles the student/athlete to be released to the custody of the parents at the completion of the activity or event.

B. 100 MILE RADIUS FORM Guide for Travel Outside 100 Mile Radius

** The following request process must be completed at least 21 days before event ** 1. Coach must obtain a blank 100 Mile Radius form (available on BISD athletic website). 2. Coach must attach copy of tournament bracket and/ or letter of invitation. 3. Coach must ensure that student-athletes traveling miss no more than one (1) day of

school per activity or event. 4. Coach must complete and sign first section of form indicating event, transportation and

lodging specifics. 5. Entry fee may be paid by BISD Athletic Department if funds are available. 6. Transportation, lodging and meals must be funded by activity account. 7. Coach must obtain approval and signatures of CAC and principal. 8. Completed and approved form is to be submitted to the campus athletic secretary. 9. Form to be forwarded to BISD Director of Athletics for approval/signature. 10. Copy of form to be kept on file with head coach, campus AC, and campus principal.

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C. TRAVEL RELATED FINANCIAL PROCEDURES

1. Coach will need to obtain a price of the hotel room(s) (including city tax only) and reserve the room with a credit card. DO NOT use hotel.com or any other web-based reservation system as the coach’s credit card will be charged immediately.

2. Coach will need to submit a requisition to the Campus Athletic Secretary who will process a Purchase Order from the activity account. A check will be issued to the coach (made payable to the hotel) to use for payment of hotel room charges.

3. For an entry fee, coach will need to submit a requisition to the Campus Athletic Secretary who will process a Purchase Order. A check will be issued to the coach (made payable to the host entity) for submission.

D. NON-SCHOOL SPORTS AND CAMP PARTICIPATION Student-athletes and coaches must be aware of UIL and BISD policies, guidelines, and regulations in regard to non-school activities. Various UIL restrictions apply and can be accessed in Section 1209 of the UIL Constitution and Contest Rules.

XII. ATHLETIC EQUIPMENT AND FACILITIES

 A. EQUIPMENT AND INVENTORY

Each Head Coach is responsible for purchasing, issuing and managing all equipment and supplies necessary to operate his/her specific sport. Each Head Coach is also responsible for filing a yearly itemized inventory list that will be a part of the End of the Season meeting notebook. A copy must also be on file with the Campus Athletic Coordinator.

B. MAINTENANCE Each BISD Head Coach is responsible for the general care and maintenance of his/her facility. All work orders must be submitted by campus coordinators to the Athletic Department Secretary. Work orders for facilities under warranty must be submitted to the Director of Maintenance.

C. BUILDING MODIFICATIONS A request for any building modification must be approved prior to any purchase or initiation of a facility modification, enhancement, or addition. A complete summary of funding sources, plans, and a project description must be submitted to the Campus AC and the Director of Athletics.

D. ATHLETIC FACILITY RESERVATIONS The scheduling of district athletic facilities will be handled by the Campus Athletic Coordinator and/or the Assistant Athletic Coordinator with the approval of the Director of Athletics. Facility Usage Agreements must be submitted to secure the scheduling of an athletic facility. ** THE FACILITIES USAGE AGREEMENT CAN BE LOCATED ON THE BASTROP ISD ATHLETIC WEBSITE.

• Facility reservations for BISD sponsored athletic activities must be submitted to the campus athletic secretary for processing, once approved by the Campus AC.

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• Facility reservations for non-BISD athletic activities must be submitted directly to the BISD Operations Administrative Assistant for processing, once approved by the Director of Athletics.

XIII. GENERAL GUIDELINES

A. PARTICIPATION IN MULTIPLE SPORTS

BISD Athletic Department Guidelines allow and encourage a student-athlete to compete in multiple sports as long as the student-athlete can abide by all team rules and regulations and there is no seasonal conflict. No coach shall discourage any athlete from participating in multiple sports. A student-athlete who decides to quit one sport and enter another will be ineligible for participation in another sport until the end of the season for the sport for which he/she has quit, or unless the head coaches of both sports mutually agree to the student-athlete’s participation. A student-athlete quitting a sport after the first contest will forfeit any award for that sport.

The BISD Athletic Department does not endorse player cuts but realizes that there are certain sports where cuts are necessary due to financial parameters or game management.

B. OUTSIDE PARTICIPATION

A student can participate on a non-school team while participating on a school team of the same sport. However, missing a school event to participate in a non-school event will count as an unexcused absence. Refer to Sports Medicine Guidelines regarding student injuries that occur during non-school participation. Club Sports – Make every effort to coexist without jeopardizing UIL, District, or BISD guidelines regarding participation, recognition, and coaching.

C. PARTICIPATION CONCEPTS 7TH grade thru Sub-Varsity: Everyone participates (if student-athlete meets eligibility requirements and is in good standing) Varsity: Play to win the contest

D. TEAM RULES Team rules are to be established by each head coach and based on UIL and BISD policies and administrative guidelines and regulations. Team rules should be approved by the Campus Athletic Coordinator prior to being released.

E. ATHLETIC AWARD GUIDELINES Sub Varsity Certificate -- Awarded to athletes who participate in a sport but do not letter. Varsity Certificate -- Awarded to an athlete who receives a letter after the first letter no matter what the sport. An athlete can receive numerous certificates depending on whether he/she letters. Certificates will be campus based. Letter Jacket -- Awarded one time during an athlete's high school career. A letter jacket is received for the first letter an athlete receives. Letter jackets must be paid for by the student-athlete. A student-athlete quitting a sport after the first contest will forfeit any award for that sport.

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F. LETTERING CRITERIA Refer to campus athletic department for letter jacket ordering procedure. Each Head Coach is responsible for establishing and adhering to the criteria by which an athlete may letter. As the demands and expectations of each sport are different, so will be the letter criteria. Basic considerations such as attendance, eligibility, sportsmanship, citizenship, training rules, participation and general attitude will be included in each coach’s criteria. It is up to each Head Coach to inform his/her athletes of the BISD Athletic Award guideline criteria prior to the start of his/her specific season. Lettering criteria for each sport should also be submitted to the campus athletic coordinator and communication to the parents of athletes via pre-season parent information meeting. General Requirements for Lettering

1. Practice habits and attendance are criteria for lettering and are left up to the discretion of the individual Head Coach.

2. If an athlete fails a class that affects the season it could be considered grounds for not lettering based upon the judgment of the Head Coach.

3. If a player is injured in a sport, it is up to the Head Coach as to whether that athlete will letter. 4. Freshmen -- Varsity awards can be awarded to a freshman that meets his/her

sport criteria. 5. Managers/Trainers -- Managers will receive appropriate awards based upon

recommendation of Head Coach. Student Trainers will receive appropriate awards based upon recommendation of Head Athletic Trainer.

Middle School Criteria A participation certificate may be awarded to each athlete for every sport in which he/she participates. Criteria for these awards will be set by each Campus Coordinator.

XIV. PARENT COMMUNICATION

A. GENERAL GUIDELINES Communication parents should expect from their child’s coach:

1. Coach’s philosophy. 2. Expectations the coach has for your son or daughter, as well as other players on the

team. 3. Locations and times of practices and contests. 4. Team requirements, i.e., fees, special equipment needed, school & team rules, off-

season expectations. 5. Procedures that will be followed if your child becomes injured during participation.

Communication coaches expect from parents:

1. Concerns regarding their son or daughter expressed directly to the coach at the appropriate time and place.

2. Specific concerns in regard to the coach’s philosophy and/or expectations. 3. Notification of any schedule conflicts well in advance.

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B. PARENT MEETING Every sport will conduct a pre-season parent meeting that will be coordinated with the Campus Athletic Coordinators. Every Head Coach must keep a sign-in sheet of parents attending the meeting.

Bastrop ISD Athletic Department Guidelines for Conducting a Pre-Season Parent Meeting Every sport is required to conduct a pre-season parent meeting. This meeting will be held before the start of that respective sports first contest. The Bastrop ISD Athletic Department and the Campus Athletic Coordinators must be informed of the parent meeting and then the facility must be cleared through the Director of Athletics. Any deviation from this must have the approval of the Director of Athletics. The purpose of your parent meeting is to address some of the below listed issues:

1. Provide the opportunity for the parents of your athletes to meet you and your staff in a

social environment. This will allow the parent to see and talk with you away from the court or field.

2. You will have the opportunity to meet the parents of your athletes and get to know them other than someone who sits in the stands at your contests.

3. Allow you to present your program to the parents. Parents need to have a clear understanding of what your program consists of and what your expectations of their sons/daughters are.

4. Allow parents to ask questions regarding organizational and administrative procedures and guidelines regarding your program or the entire Athletic Program.

5. To use this meeting to disperse any program or Athletic Department information that needs to go out to the parents.

One or both parents of all your athletes should be present at the pre-season parent meeting. Provide sign-in sheets requesting: Name, Address, Phone Numbers, Athlete’s Name, Birth Certificate of Athlete (unless you already have one on file). Also supply any PAPF forms, Bona Fide Proof of Residency, Copy of Utility Bill, etc., which you might need. The staff members who should be in attendance are:

1. You and your staff 2. Athletic Trainer or Assistant Athletic Trainer 3. Campus Coordinator or Assistant Campus Coordinator 4. Inform your Campus Principal of your meeting 5. A Booster Club Representative

Contacting Parents Regarding Pre-Season Parent Meeting It is up to the Head Coach to make sure you contact all parents and let them know time, date and place of meeting, along with what they need to bring either by sending an email or mailing a letter home to the parents. You will provide the Campus Athletic Coordinator and Assistant Athletic Coordinator with a copy of your letter prior to sending it out. Agenda Items for Parent Meeting

1. The Head Coach as well as the Assistant Coaches of that sport should attend and provide an agenda for the meeting. The Head Coach must also provide a sign-in sheet for the parents, which must be kept on file along with the agenda.

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2. Athletic Trainer or the designee should present information on insurance, the campus treatment guideline, training room hours, and Doctor notes.

• Introduce Staff • Coaching Philosophy / Team’s style of play / New rules of sport • Game schedules, AMP Websites, Directions, Game changes • Practice schedules and times, length of practices and games, criteria for being

selected on squad • Coaches email addresses / conference periods / BISD Athletic Website • Any other important phone numbers • Telecommunication Devices in Locker Rooms

• The BISD High School Student Handbook states the following, “Electronic device usage is not permitted in bathrooms or in locker rooms.”

• Review Amateur Athletic Rule/UIL Eligibility Rules • Sportsmanship expectations for athletes and fans, UIL Parent Manual • Philosophy regarding multiple sport participation

XV. SOCIAL MEDIA

A. REMIND 101

It is strongly recommended that when communicating with student-athletes, coaches utilize the Remind 101 social media application. This program provides safe communication between coaches, student-athletes, and parents.

B. TEAM WEBSITES Coaches should consistently monitor contents of the AMP team websites for inappropriate material such as photos, videos, music, etc.

C. TWITTER, FACEBOOK, INSTAGRAM, ETC. Coaches should consistently monitor their athletes’ use of social media in order to maintain the integrity and positive promotion of their programs, athletes, and school.

XVI. ATHLETIC BANQUETS

All pre-season and/or post-season banquets will be coordinated by the Campus Athletic Coordinator and the Head Coach of each sport. Total funding for all banquets will be covered by the program’s activity account or booster club.

XVII. OFF-SEASON PROGRAMS

A. ATHLETIC PERIOD GUIDELINES

Each BISD Head Coach is responsible for the success of his/her program. One of the single most important aspects of success in an athletic program is having a quality off-season program. Each BISD Head Coach will operate a quality off-season program in regard to his/her sport.

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Communication between the sending and receiving coach must take place before a student-athlete can change athletic periods. Students-athletes remaining in the off-season program are to be excused from off-season workouts on game days of other sports. For additional information, refer to your specific campus athletic guidelines and procedures manual. As the majority of middle school athletes participate in one or more sports, the operation of a true off-season program may be a challenge. The off-season program at the middle school will revolve around a solid strength and conditioning program designed to benefit the athletes participating in all sports.

B. GRADING PROCEDURES Refer to your specific campus guidelines in regard to assigning grades for athletic periods. C. SUMMER CAMPS

Each Head Coach is expected to promote his/her program by offering a summer camp. Camps must be in compliance with UIL and BISD guidelines and approved for scheduling by the Campus Athletic Coordinator.

D. UIL PRE-SEASON REGULATIONS ~ General Eligibility Rules ~ Practice Regulations Outside the School Year Any U.I.L. practice conducted by a school outside the school year must be in accordance with the following regulations:

1. Student-athletes shall not engage in more than three hours of practice activities on those days during which one practice is conducted.

2. Student-athletes shall not engage in more than five hours of practice activities on those days during which more than one practice is conducted.

3. Schools shall not schedule more than one practice on consecutive days and student-athletes shall not participate in multiple practices on consecutive days. Exception: Volleyball.

4. The maximum length of any single practice session is three hours. 5. On days when more than one practice is conducted, there shall be, at a

minimum, two hours of rest/recovery time between the end of one practice and the beginning of the next practice.

When determining how to count times spent as ‘practice activities’ or ‘practices’ please consult the following chart: What Counts What Doesn’t Count Actual on field/court practice Meetings Sport specific skill instruction Weight training* Mandatory conditioning Film study Water breaks Rest breaks Injury treatment Voluntary conditioning*

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*Does not count towards practice time, but cannot be done during the two hour rest/recovery time.

In reference to the minimum two hours rest/recovery time between the end of one practice and the beginning of the next practice (on days when more than one practice is scheduled), there can be no practice or other physical activities at all during this time. This time is exclusively for students to rest/recover for the following practice session, whether that session is an actual on field/court practice or a mandatory conditioning period. Additional Regulations for Football Practice All pre-season football practices shall begin with a four (4) day acclimatization period for all participants. During the four (4) day acclimatization period and subject to the rules as noted above, if more than one practice is conducted on the same day, the second practice shall be a teaching period/walkthrough practice only with no conditioning or contact activities/equipment permitted, including helmets. During the four (4) day acclimatization period, helmets shall be the only piece of contact/protective equipment student athletes may wear. During the four (4) day acclimatization period, no contact activities are permitted.

XVIII. SPORTS MEDICINE GUIDELINES

 A. PHYSCAL GUIDELINES

Each athlete must be cleared by the athletic trainer prior to participation at the high school level. Each athlete must be cleared by one of the coordinators prior to participation at the middle school level.

• All required forms must be completed in their entirety and returned to the athlete’s head coach or athletic trainer before a student participates in any try-out, practice, athletic class, open gym, open weight room, athletic competition, or travels with an athletic team for any purpose.

• The student is required to use the Pre-participation - Physical Examination Form enclosed. NO OTHER Physical Examination Form can be accepted as per the U.I.L. A new physical exam must be given prior to each school calendar year. Any physical administered prior to May 1, may not be valid after August 1.

The required forms are:

• BISD Athletic Guidelines and Code of Conduct Notification and Agreement/ Student Information

• Parent Authorization to Consent to Treatment of Student Athlete • UIL Pre-Participation Physical Evaluation- Medical History and Physical Examination • UIL Parent and Student Notification/Agreement Form- Illegal Steroid Use and Random

Steroid Testing (High School Only) • UIL Concussion Acknowledgement Form • UIL Acknowledgement of Rules

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• BISD Voluntary Drug Testing Agreement (High School Athletes Only)

NOTE: Prior to participating in a UIL sanctioned competition, each athlete in grades 9-12 must also provide:

1. A copy of the athlete’s birth certificate. (The birth certificate is required the first year only.)

2. A copy of a current utility bill (water, gas, or electric bill) from the household in which the athlete is residing. (A new utility bill is required every year.)

B. TRAINING ROOM TREATMENT/EVALUATION GUIDELINES

No one, regardless of affiliation, is to be denied first aid.

1. Treatments are to be administered only to:

Student-athletes from a Bastrop ISD High School or Middle School that are injured during certain school sponsored activities. These activities include:

Baseball Student Trainers Basketball Student Managers Cheerleading Swimming & Diving Cross Country Softball Football Tennis Golf Track & Field Drill Team Volleyball Middle School Athletics Power Lifting

All of the above athletes must have a current physical on file in order to receive treatment.

2. Only athletes who are involved in a UIL activity will be treated. 3. Any athlete who is under the care of a physician must provide written documentation of

treatment protocol, restrictions, and/or release to the campus Athletic Trainer for return to play.

4. Athletes who are members of a school sponsored activity who are injured in non-U.I.L. activities (i.e. club sports, open gyms, recreational, etc.) will only receive first aid care until they are evaluated by a physician. The physician must provide in writing a treatment protocol for the athletic trainer to follow.

5. The Sports Medicine Staff will not treat non-athletic injuries.

C. GENERAL INJURY GUIDELINES FOR COACHES

Remember - The most important priority is the injured athlete.

When the licensed athletic trainer is present:

1. Notify the athletic trainer of the injury. 2. If there is a serious injury, follow the athletic trainer’s direction in order to assist in the activation

of EMS and further care of the athlete.

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When injury occurs on school grounds and the licensed athletic trainer is not present:

1. Administer first aid; activate EMS if injury is severe. 2. Notify Student athletic trainer, if present, so that they may start first aid. 3. Notify the parent/guardian of the injury. 4. See to the transportation of the athlete. When the team is away at the time of injury:

1. Consult with the licensed athletic trainer on duty for the contest and follow their

recommendations. 2. Request assistance from host school if trainer is not available. 3. Call EMS if needed. 4. If injury is severe, send an assistant coach or parent/guardian to the hospital with the athlete.

Make sure to take the emergency information sheet, provided to the head coach at the beginning of the season by the licensed athletic trainer, (emergency form for each athlete should go with the team every time the team travels) with them to the hospital.

5. Notify Bastrop’s head athletic trainer as soon as possible after an injury occurs that results in a trip to the hospital or that would be classified as severe.

Never move an injured athlete if there is any doubt as to their condition or if a head, neck, or back injury is suspected.

Who to call in case of severe injury:

1. Head Coach or Campus AC 2. Head Athletic Trainer 3. Campus Principal 4. Director of Athletics 5. Parent/Guardian

BHS Head Trainer – Greg Moore 512-762-8910 BHS Head Trainer – Kris White 512-680-6525 CCHS Head Trainer - Ben Perez 512-983-7050 CCHS Head Trainer – Rachel Mahoney 830-683-7998

D. NON-ATHLETIC INJURIES Non-athletic injuries will be seen in the Athletic Training Room under the following guidelines:

1. Due to liability concerns, the student-athlete must first see a medical doctor prior to being treated by the Athletic Training Staff.

2. The student-athlete must provide a prescription for treatment/rehabilitation from the medical doctor. The information must be specific as to what type of rehabilitation is to be done.

3. No injuries that are the result of a motor vehicle accident will be seen.

E. PROCEDURE FOR SENDING MIDDLE SCHOOL ATHLETES TO SEE THE ATHLETIC TRAINER 1. An injury report must be filled out by the middle school coach prior to sending an

athlete to see the high school athletic trainer.

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2. The middle school coach or campus coordinator must contact the Athletic Trainer to make an appointment for the athlete.

3. A parent must accompany the athlete to see the Athletic Trainer. 4. Athletic Trainers will make weekly visits to the MS campus to evaluate any

communicated injuries.

F. HEAT AND HYDRATION GUIDELINES Practice or competition in hot and humid environmental conditions poses special problems for student-athletes. Heat stress and resulting heat illness is a primary concern in these conditions. Although deaths from heat illness are rare, constant surveillance and education are necessary to prevent heat-related problems. The following practices should be observed. General Considerations for Risk Reductions

1. Encourage proper education regarding heat illnesses (for athletes, coaches, parents, medical staff, etc.) Education about risk factors should focus on hydration needs; acclimatization, work/rest ratio, signs and symptoms of exertion-related heat illnesses, treatment, dietary supplements, nutritional issues, and fitness status.

2. Assure that onsite medical staff has authority to alter work/rest ratios, practice schedules, amount of equipment, and withdrawal of individuals form participation based on environment and/or athlete’s medical condition.

General Guidelines:

1. An initial complete medical history and physical exam. 2. Gradual acclimatization of the athlete to hot/humid conditions is a must. We advise that

student-athletes should gradually increase exposure to hot and/or humid environmental conditions over a period of seven to 10 days to achieve acclimatization.

3. Clothing and protective gear can increase heat stress. Dark colors absorb solar radiation, clothing and protective gear interfere with the evaporation of sweat and other avenues of heat loss. During acclimatization process, student athlete should practice in T-shirts, shorts, socks and shoes. Rubberized suits should never be worn.

4. To identify heat stress conditions, regular measurements of environmental conditions will be taken daily.

5. Middle School Coordinators will get a heat index reading from an approved source at 1:30 P.M. and follow the guidelines appropriate for that heat index reading.

Early fall football, cross country, soccer and field hockey practices are conducted in very hot and humid weather in many parts of the United States. Due to the equipment and uniform needed in football, most of the heat problems have been associated with football. During the 1995 through the 2000 football season there have been 17 heat stroke deaths in football. This is not acceptable. There are no excuses for heatstroke deaths if the proper precautions are taken. During hot weather conditions, the athlete is subject to the following:

• Heat Cramps - Painful cramps involving abdominal muscles and extremities caused by intense, prolonged exercise in the heat and depletion of salt and water due to sweating.

• Heat Syncope - Weakness, fatigue and fainting due to loss of salt and water in sweat and exercise in the heat. Predisposes to heatstroke.

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• Heat Exhaustion (Water Depletion) - Excessive weight loss, reduced sweating, elevated skin and core body temperature, excessive thirst, weakness, headache and sometimes unconciousness.

• Heat Exhaustion (Salt Depletion) - Exhaustion, nausea, vomiting, muscle cramps, and dizziness due to profuse sweating and inadequate replacement of body salts.

• Heatstroke - An acute medical emergency related to thermoregulatory failure. Associated with nausea, seizures, disorientation, and possible unconciousness or coma. It may occur suddenly without being preceded by any other clinical signs. The individual is usually unconscious with a high body temperature and a hot dry skin (heatstroke victims, contrary to popular belief, may sweat profusely).

It is believed that the above mentioned heat stress problems can be controlled provided certain precautions are taken. According to the American Academy of Pediatrics Committee on Sports Medicine, heat related illnesses are all preventable. (Sports Medicine: Health Care for Young Athletes, American Academy of Pediatrics, 1991). The following practices and precautions are recommended:

1. Each athlete must have a physical exam with a medical history when first entering a program and an annual health history update. History of previous heat illness and type of training activities before organized practice begins should be included. State high school association's recommendations should be followed.

2. It is clear that top physical performance can only be achieved by an athlete who is in top physical condition. Lack of physical fitness impairs the performance of an athlete who participates in high temperatures. Coaches should know the physical condition of their atheltes and set practice schedules accordingly.

3. Along with physical conditioning, the factor of acclimatization to heat is important. Acclimatization is the process of becoming adjusted to heat and it is essential to provide for gradual acclimatization to hot weather. It is necessary for an athlete to exercise in the heat if he/she is to become acclimatized to it. It is suggested that a graduated physical conditioning program be used and that 80 percent acclimatization can be expected to occur after the first seven to ten days. Final stages of acclimatization to heat are marked by increased sweating and reduced salt concentration in the sweat.

4. The old idea that water should be withheld from athletes during workouts has no scientific foundation. The most important safeguard to the health of the athlete is the replacement of water. Water must be on the field and readily available to the athletes at all times. It is recommended that a minimum of ten minutes be scheduled for a water break every half hour of heavy exercise in the heat. Water should be available in unlimited quantities. Check and be sure athletes are drinking the water. Cold water is preferable. Drinking ample water before practice or games has also been found to aid performance in the heat.

5. Salt should be replaced daily. Modest salting of foods after practice or games will accomplish this purpose. Salt tablets are not recommended. Attention must be directed to replacing water - fluid replacement is essential.

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6. Know both the temperature and humidity. The greater the humidity, the more difficult it is for the body to cool itself. Test the air prior to practice or game using a wet bulb, globe, temperature index (WBGT Index) which is based on the combined effects of air temperature, relative humidity, radiant heat and air movement. The following precautions are recommended when using the WBGT Index (ACSM's Guidelines for the Team Physician, 1991):

Below 64 Unlimited activity

65-72 Moderate risk

74-82 High risk

82 plus Very high risk

There is also a weather guide for activities that last 30 minutes or more (Fox and Mathews, 1981) which involves knowing the relative humidity and air temperature:

Air Temp Danger Zone Critical Zone

70 F 80 percent RH 100 percent RH

75 F 70 percent RH 100 percent RH

80 F 50 percent RH 80 percent RH

85 F 40 percent RH 68 percent RH

90 F 30 percent RH 55 percent RH

95 F 20 percent RH 40 percent RH

100 F 10 percent RH 30 percent RH

RH = Relative Humidity

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One other method of measuring the relative humidity is the use of a sling psychrometer, which measures wet bulb temperature. The wet bulb temperature should be measured prior to practice and the intensity and duration of practice adjusted accordingly. Recommendations are as follows:

Under 60 F Safe but always observe athletes

61-65 F Observe players carefully

66-70 F Caution

71-75 F Shorter practice sessions and more frequent water and rest breaks

75 plus Danger level and extreme caution

7. Cooling by evaporation is proportional to the area of skin exposed. In extremely hot and humid weather reduce the amount of clothing covering the body as much as possible. Never use rubberized clothing.

8. Athletes should weigh each day before and after practice and weight charts checked. Generally a three percent weight loss through sweating is considered safe and over a three percent weight loss is in the danger zone. Over a three percent weight loss the athlete should not be allowed to practice in hot and humid conditions. Observe the athletes closely under all conditions. Do not allow athletes to practice until they have adequately replaced their weight.

9. Observe athletes carefully for signs of trouble, particularly athletes who lose significant weight, and the eager athlete who constantly competes at his/her capacity. Some trouble signs are nausea, incoherence, fatigue, weakness, vomiting, cramps, weak rapid pulse, visual disturbance, and unsteadiness.

10. Teams that encounter hot weather during the season through travel or following an unseasonable cool period should be physically fit but will not be environmentally fit. Coaches in this situation should follow the above recommendations and substitute more frequently during games.

11. Know what to do in case of emergency and have your emergency plans written with copies to all your staff. Be familiar with immediate first aid practices and prearranged procedures for obtaining medical care, including ambulance service

• Heat Stroke - This is a medical emergency. DELAY COULD BE FATAL. Immediately cool body while waiting for transfer to a hospital. Remove clothing and place ice bags on the neck, in the axilla (armpit), and on the groin area. An increasing number of medical personnel are now using a treatment for heat illness that involves applying either alcohol or cool water to the victim's skin and vigorously fanning the body. The fanning causes evaporation and cooling. (Source--The First Aider--September 1987)

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• Heat Exhaustion - OBTAIN MEDICAL CARE AT ONCE. Cool body as you would for heat stroke while waiting for transfer to hospital. Give fluids if athlete is able to swallow and is conscious.

12. Summary - The main problem associated with exercising in the hot weather is water loss through sweating. Water loss is best replaced by allowing the athlete unrestricted access to water. Water breaks two or three times per hour are better than one break an hour. Probably the best method is to have water available at all times and to allow the athlete to drink water whenever he/she needs it. Never restrict the amount of water an athlete drinks, and be sure the athletes are drinking the water. The small amount of salt lost in sweat is adequately replaced by salting food at meals. Talk to your medical personnel concerning emergency treatment plans.

G. BASTROP ISD LIGHTNING GUIDELINES

While the probability of being struck by lightning is extremely low, the odds are significantly greater when a storm is in the area and proper safety precautions are not followed. Prevention and education are the keys to lightning safety. The athletic trainer, head coach and/or administrator using one of the following methods will monitor conditions.

1. Weather Bug – A network of weather and lightning sensors that provides the most

accurate forecasts, real-time lightning detection, and real-time weather radar alerts.

2. SkyScan – This is a detection device that estimates the distance of lightning 1. When a suspicious cloud/storm approaches, the athletic trainer/ head coach,

assistant coach or administrator will activate and monitor SkyScan. 2. Monitor lightning by checking the read out periodically. Lightning detected in the

20-30 mile range moving into the 10-20 mile range indicates the cloud is moving closer to your location.

3. Once the cloud/storm reaches the 10 mile range, the field should be evacuated.

3. “Flash to Bang Method” - This method estimates the distance of lightning. Upon seeing the flash of lightning, start counting the seconds until thunder is heard. Divide the time in seconds by five to measure distance.

1. When suspicious cloud/storm approaches, the athletic trainer/ head coach, assistant coach or administrator shall monitor the approaching storm using the flash bang method.

2. Once the flash bang count reaches 30 seconds or less, the field should be evacuated.

Evacuation Procedures The students should be evacuated to a safe shelter. Staying away from tall or individual trees, lone objects (light or flag poles), metal objects, and open fields. Examples of safe shelter are a bus, dressing room, or other building. A dug out or awning are not considered safe shelter. Administrators should evacuate spectators from the stadium.

Resume Practice and Competition

Once a game or practice has been suspended the storm should continue to be monitored. No contest or practice should be resumed until:

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1. The lightning has moved out of the ten mile radius. 2. No lightning strike has been detected within 10 mile range for 30 consecutive

minutes using the SkyScan. 3. No lightning strike has been detected within 6 miles for 30 consecutive minutes

using the Flash Bang method.

Although the home team is responsible for each game or match, it should be noted that the athletic trainer, head coach and/or administrator is wholly responsible for the safety and well-being of adults and students in his/her charge. If no policy is in effect at the out of town site, it is recommended that the Bastrop I.S.D. guidelines be followed.

H. BASTROP ISD COLD WEATHER GUIDELINES

Cold weather is defined as any temperature that can negatively affect the body’s regulatory system. These do not have to be freezing temperatures. The following temperature guidelines have been established for Bastrop ISD Athletic Department practices and games.

Cold Weather Caution: When temperature or wind-chill (which is lower than actual temperature) is from 40° F- 30° F.

• No modification of practice, but a warning will be given to coaches and athletes • Coaches and Athletic Trainers emphasizing the importance of following U.I.L. Cold

Weather Illness Recommendations. • Watching those “high risk” athletes

Cold Weather Warning: When temperature or wind chill is from 30° F - 20° F, there may be a modified outside participation of 45 minutes.

• Warm-up to be started indoors (stretching, etc.) to not take away from 45 min. • A practice that keeps individuals moving, try to avoid working up a big sweat in the first

20 minutes, having them be wet, and then sit around watching. • Wearing a hat that covers the ears, and some sort of gloves to cover the hands are

required. • Keeping a very close eye on those “high risk” athletes • If available, a cool-down indoors.

Cold Weather Termination: When temperature or wind chill reaches 19° F and below, there may be a termination of outside practices and games.

UIL COLD WEATHER ILLNESS INFORMATION

RECOGNITION, MANAGEMENT, AND PREVENTION OF COLD EXPOSURE

Significance: Although excessive and prolonged exposure to cold may be an infrequent problem in high school athletics, the prevention, recognition and management of cold-related conditions are still an important consideration for coaches, administrators and athletic trainers. The human body's mechanisms of heat retention are significantly less efficient than our ability to dissipate heat. Epidemiological research suggests that even in otherwise innocuous environmental

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conditions, hypothermia can occur. During the day, the temperature may be moderate and the sun shining, but as the sun sets and the temperature begins to fall, when coupled with conditions of exhaustion, dehydration and wet clothing associated with physical activity, the risk of cold-related pathology can increase. Understanding the mechanisms of heat retention and production are essential to the prevention and management of cold-related illnesses and injuries:

∞ Vasoconstriction - Decreases blood flow to the periphery to prevent loss of body heat.

∞ Shivering - While involuntary shivering generates heat through increased muscle activity, it may also hinder an athlete's sport performance and ability to perform behavioral tasks to aid in heat retention.

∞ Activity increase - Increases heat production through a general increase in metabolic activity. Quick bouts of intense activity can generate incredible amounts of heat.

∞ Behavioral responses - Adjusting the number and type of clothing layers will result in heat regulation by controlling the amount of heat lost by the body.

There are two cold-related pathologies that coaches, administrators and athletes should be aware of: hypothermia and frostbite.

• Hypothermia is defined as a decrease in the core body temperature to at least 95 degrees F. It occurs when the heat loss is greater than the metabolic and heat production. Hypothermia can be categorized in three stages: mild, moderate and severe, based on core body temperature.

• Frostbite is a thermal injury to the skin, which can result from prolonged exposure to moderate cold or brief exposure to extreme cold. The body areas most prone to frostbite are the hands, feet, nose, ears and cheeks. Frostbite can be classified into three basic categories: frostnip, superficial frostbite and deep frostbite.

RECOGNITION OF COLD-RELATED ISSUES There are several factors influencing one's susceptibility or risk of cold related injury or illness. These factors can be additive. Thus, it is essential to appreciate each of these factors, along with the associated signs and symptoms of hypothermia and frostbite. For example, exposure to 30 degrees - 50 degrees temperature under wet and windy conditions can be equivalent to sub-zero temperatures with no wind or moisture. Risk Factors

• Low air temperature - When cold exposure exceeds or overwhelms the body's ability to compensate for heat loss due to the external environment.

• Wind chill - Figure 1 provides a wind-chill index chart that identifies the risks associated with the interaction of the wind speed and air temperatures.

• Moisture - Wet skin freezes at a higher temperature than dry skin. • Exposed skin - Heat loss occurs primarily through convection and radiation to the

external environment, but may also include evaporation if the skin is moist. This is a concern for those exercising and sweating in cold environments.

• Insulation - The amount of insulation from cold and moisture significantly affects thermoregulation.

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• Dehydration - Negatively influences metabolism and thermoregulation. • Alcohol - Increases peripheral blood flow and heat loss; can also disrupt the

shivering mechanism. • Caffeine - Acts as a diuretic, causing water loss and dehydration • Tobacco - Acts as a vasoconstrictor; increasing the risk of frostbite.

Coaches, athletes, officials and administrators should also be aware of the continuum of signs and symptoms associated with various classifications of cold-related pathologies: (Curtis, R. Outdoor Action Guide to Hypothermia and Cold Weather Injuries. Outdoor Action Program, Princeton University. www.princeton.edu/~oa/safety/hypocold.html, last updated 1995.) Hypothermia Hypothermia is a decrease in core body temperature. Recognition Overview:

1. Mild Hypothermia - shivering, cold sensation, goose bumps, numb hands. 2. Moderate Hypothermia - intense shivering, poor muscle coordination, slow and

labored movements, mild confusion, difficulty speaking, signs of depression, withdrawn.

3. Severe Hypothermia - shivering stops, exposed skin is bluish and puffy, inability to walk, poor muscle coordination, muscle rigidity, decrease in pulse and respiration rate, unconsciousness.

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Stage Core Temperature In Degrees

Signs and Symptoms

Mild Hypothermia

99 - 97 F Normal, shivering may begin

97 - 95 F Cold sensation, goose bumps, unable to perform complex tasks with hands, shiver can be mild to severe, hands numb.

Moderate Hypothermia

95 - 93 F Intense shivering, muscle in-coordination becomes apparent, movements slow and labored, stumbling pace, mild confusion, may appear alert.

93 - 90 F Violent shivering persist, difficulty speaking, sluggish thinking, amnesia starts to appear, gross muscle movements sluggish, unable to use hands, stumbles frequently, signs of depression, withdrawn.

Severe Hypothermia

90 - 86 F Shivering stops, exposed skin blue or puffy, muscle coordination very poor, inability to walk, confusion, incoherent/irrational behavior, but may be able to maintain posture and appearance of awareness.

86 - 82 F Muscle rigidity, semiconscious, stupor, loss of awareness of others, pulse and respiration rate decrease, possible heart fibrillation.

82 - 78 F Unconscious, heart beat and respiration erratic, pulse may not be palpable.

78 - 75 F Pulmonary edema, cardiac and respiratory failure, death. Death may occur before this temperature is reached.

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Management: Hypothermia - The basic principles of rewarming victims of hypothermia are to conserve the heat they have, and replace the heat that they have already lost. The best method to determine the extent of core temperature loss is measurement of rectal temperature. Unfortunately, obtaining a rectal temperature reading on a moderately or severely hypothermic patient can be difficult, and may expose the athlete to further cooling. Overview:

• Remove athlete from cold environment. • Remove wet clothing and replace with dry clothing and/or blankets. • Refer all moderate cases to the emergency room once safe to transport. • Treat severe hypothermia as a medical emergency! Wrap the athlete in an insulated

blanket and see emergency medical care immediately. Details: The following describes the management regimes for hypothermia relative to severity.

• Mild hypothermia - Seek dry shelter; replace wet clothing, insulate whole body and head, avoid sweating, use external warmth (bath, fire) only if core above 95 degrees F, give warm sweet drinks and food.

• Moderate hypothermia - Avoid exercise and external warmth, gently rest, give warm sweet drinks and calories, internal warming via warm moist air, monitor pulse and breathing.

• Severe hypothermia - Medical emergency, give nothing by mouth, wrap in an insulated blanket, avoid rapid rewarming, transfer to hospital immediately.

Frostbite Thermal injury to the skin caused by cold exposure.

Stage Signs and Symptoms

Frostnip Only the outer layer of skin is frozen. Skin appears white and waxy or possibly gray or mottled. It may have sensation or may be numb. May be painful.

Superficial Frostbite

Skin appears white, mottled or gray. It feels hard or rubbery on the surface, but deeper tissue is still soft. Skin is insensitive to touch.

Deep Frostbite

Includes all layers of the skin. Skin is white and has a “wooden” feel all the way through. There is numbness and possible anesthesia. Can include muscle and bone.

Management:

It is very important to note that refreezing newly thawed frostbitten tissue can cause extensive tissue damage. If it is not absolutely certain that the tissue will stay warm after rewarming, do not rewarm it. Once the tissue is frozen, the major harm has been done. Keeping it frozen for a longer period of time will not cause significant additional damage.

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Overview: • Do not rub the area. • Gently re-warm the area by blowing warm air onto the area, placing the area against

a warm body part, or placing the affected area into warm (101 - 108 degrees F) water for several minutes.

• If not absolutely certain that the tissue will stay warm after re-warming, do not re-warm it. Refreezing newly thawed frostbitten tissue can cause extensive tissue damage!

• If a person is also suffering from hypothermia, the first concern is core re-warming. Details: The following describes the management of frostbite relative to severity.

• Frostnip – Re-warm the area gently by blowing warm air onto the area or placing it against a warm body part or place in a warm water bath (101 degrees - 108 degrees F) for several minutes. Never rub the area. This can damage the affected tissue by increasing the friction on the ice crystals in the cell, causing tearing of the tissue.

• Superficial frostbite - If a small area is involved, it can be treated the same as indicated for frostnip; if it is a larger area, follow the management for deep frostbite.

• Deep frostbite – Re-warm by removing restrictive clothing and immersing the affected body part in a water bath of 105 degrees - 110 degrees F for 25-40 minutes. Refer deeply frostbitten athletes to the emergency room. Do not re-warm the tissue unless absolutely certain that it will stay warm after re-warming.

Prevention The best method of management is prevention.

• Dress in layers. • Cover the head to prevent excessive heat loss from the head and neck. • Stay dry by wearing a wicking fabric next to the body and a breathable, water

repellent outer layer. • Stay adequately hydrated. • Eat regular meals. • Avoid alcohol, caffeine and nicotine. • Educate participants, coaches, officials and administrators in recognition of cold-

related illnesses. • Consider cancellation of athletic events if weather conditions warrant. • If unsure whether an athlete is hypothermic, err on the side of caution and treat

accordingly.

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XIX. BASTROP ISD CONCUSSION PROTOCOLS AND GUIDELINES

Introduction Concussions received by participants in sports activities are an ongoing concern at all levels. Recent interest and research in this area has prompted reevaluations of treatment and management recommendations from the high school to the professional level. Numerous agencies and associations throughout the United States responsible for developing guidelines addressing the management of concussion in high school student-athletes have developed or revised their guidelines for concussion management. The information provided here will update the UIL requirements for concussion management in student-athletes participating in activities under the jurisdiction of the UIL and will also provide information on compliance with Chapter 38. Sub Chapter D of the Texas Education Code (TEC) that was amended by the passage of House Bill 2038 during the 82nd legislative session.

Definition of Concussion There are numerous definitions of concussion available in medical literature as well as in the previously noted “guidelines” developed by the various state organizations. The feature universally expressed across definitions is that concussion 1) is the result of a physical, traumatic force to the head and 2) that force is sufficient to produce altered brain function which may last for a variable duration of time. For the purpose of this program the definition presented in Chapter 38, Sub Chapter D of the Texas Education Code is considered appropriate:

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"Concussion" means a complex pathophysiological process affecting the brain caused by a traumatic physical force or impact to the head or body, which may: (A) include temporary or prolonged altered brain function resulting in physical, cognitive, or emotional symptoms or altered sleep patterns; and (B) involve loss of consciousness. Concussion Oversight Team (COT) According to TEC Section 38.153: ‘The governing body of each school district and open-enrollment charter school with students enrolled who participate in an interscholastic athletic activity shall appoint or approve a concussion oversight team.

Each concussion oversight team shall establish a return-to-play protocol, based on peer-reviewed scientific evidence, for a student’s return to interscholastic athletics practice or competition following the force or impact believed to have caused a concussion.’

According to TEC Section 38.154: ‘Sec. 38.154. CONCUSSION OVERSIGHT TEAM: MEMBERSHIP.

(a) Each concussion oversight team must include at least one physician and, to the greatest extent practicable, considering factors including the population of the UIL HB 2038 Implementation Information metropolitan statistical area in which the school district or open-enrollment charter school is located, district or charter school student enrollment, and the availability of and access to licensed health care professionals in the district or charter school area, must also include one or more of the following:

(1) an athletic trainer; (2) an advanced practice nurse; (3) a neuropsychologist; or (4) a physician assistant.

(b) If a school district or open-enrollment charter school employs an athletic trainer, the athletic trainer must be a member of the district or charter school concussion oversight team. (c) Each member of the concussion oversight team must have had training in the evaluation, treatment, and oversight of concussions at the time of appointment or approval as a member of the team.’

The BISD Concussion Oversight Team

Laurier A. Vocal, M.D. Family Health Center of Bastrop Greg Moore, LAT Athletic Trainer, Bastrop HS Kristine White, LAT/ATC Athletic Trainer, Bastrop HS Benjamin Perez, LAT Athletic Trainer, Cedar Creek HS Rachel Mahoney, Athletic Trainer, Cedar Creek HS

Responsible Individuals: At every activity under the jurisdiction of the UIL in which the activity involved carries a potential risk for concussion in the participants, there should be a designated individual who is responsible for identifying student athletes with symptoms of concussion injuries. That individual should be a physician or an advanced practice nurse, athletic trainer, neuropsychologist, or physician assistant, as defined in TEC section 38.151, with appropriate training in the recognition and management of concussion in athletes. In the event that such an individual is not available, a supervising adult approved by the school district

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with appropriate training in the recognition of the signs and symptoms of a concussion in athletes could serve in that capacity. When a licensed athletic trainer is available such an individual would be the appropriate designated person to assume this role. The individual responsible for determining the presence of the symptoms of a concussion is also responsible for creating the appropriate documentation related to the injury event. Manifestation/Symptoms Concussion can produce a wide variety of symptoms that should be familiar to those having responsibility for the well-being of student-athletes engaged in competitive sports in Texas. Symptoms reported by athletes may include: headache; nausea; balance problems or dizziness; double or fuzzy vision; sensitivity to light or noise; feeling sluggish; feeling foggy or groggy; concentration or memory problems; confusion. Signs observed by parents, friends, teachers or coaches may include: appears dazed or stunned; is confused about what to do; forgets plays; is unsure of game, score or opponent; moves clumsily; answers questions slowly; loses consciousness; shows behavior or personality changes; can’t recall events prior to hit; can’t recall events after hit.

Any one or group of symptoms may appear immediately and be temporary, or delayed and long lasting. The appearance of any one of these symptoms should alert the responsible personnel to the possibility of concussion. Response to Suspected Concussion According to TEC section 38.156, a student ‘shall be removed from an interscholastic athletics practice or competition immediately if one of the following persons believes the student might have sustained a concussion during the practice or competition:

1. A coach; 2. A physician; 3. A licensed health care professional; or 4. The student's parent or guardian or another person with legal authority to make medical decisions for the student.’

If a student-athlete demonstrates signs or symptoms consistent with concussion, follow the “Heads Up” 4-Step Action Plan: • The student-athlete shall be immediately removed from game/practice as noted above. • Have the student-athlete evaluated by an appropriate health care professional as soon as

practicable. • Inform the student-athletes parent or guardian about the possible concussion and give them

information on concussion. • If it is determined that a concussion has occurred, the student-athlete shall not be allowed to

return to participation that day regardless of how quickly the signs or symptoms of the concussion resolve and shall be kept from activity until a physician indicates they are symptom free and gives clearance to return to activity as described below. A coach of an interscholastic athletics team may not authorize student’s return to play.

Return to Activity/Play Following concussion According to TEC section 38.157:

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‘A student removed from an interscholastic athletics practice or competition under TEC Section 38.156 (believed that they might have sustained a concussion) may not be permitted to practice or compete again following the force or impact believed to have caused the concussion until:

1. the student has been evaluated; using established medical protocols based on peer-reviewed scientific evidence, by a treating physician chosen by the student or the student's parent or guardian or another person with legal authority to make medical decisions for the student;

2. the student has successfully completed each requirement of the return-to-play protocol established under TEC Section 38.153 necessary for the student to return to play;

3. the treating physician has provided a written statement indicating that, in the physician's professional judgment, it is safe for the student to return to play; and

4. the student and the student's parent or guardian or another person with legal authority to make medical decisions for the student:

(A) have acknowledged that the student has completed the requirements of the return-to play protocol necessary for the student to return to play; (B) have provided the treating physician's written statement under Subdivision (3) to the person responsible for compliance with the return-to-play protocol under Subsection (c) and the person who has supervisory responsibilities under Subsection (c); and (C) have signed a consent form indicating that the person signing:

(i) has been informed concerning and consents to the student participating in returning to play in accordance with the return-to-play protocol; (ii) understands the risks associated with the student returning to play and will comply with any ongoing requirements in the return-to-play protocol; (iii) consents to the disclosure to appropriate persons, consistent with the Health Insurance Portability and Accountability Act of 1996 (Pub. L. No. 104-191), of the treating physician's written statement under Subdivision (3) and, if any, the return-to-play recommendations of the treating physician; and (iv) understands the immunity provisions under TEC Section 38.159.’

The UIL will provide standardized forms for the “Return to Play” procedure.

According to the U.I.L. Concussion Management Protocol, following clearance and compliance with the above information, supervised progression of activities should be initiated utilizing the now standardized protocol: • Student-athlete shall be symptom free for 24 hours prior to initiating the return to play

progression. • Progress continues at 24-hour intervals as long as student-athlete is symptom free at each level. • If the student-athlete experiences any post-concussion symptoms during the return to activity

progression, activity is discontinued and the student-athlete must be re-evaluated by a licensed health care professional.

Phase 1: No exertional physical activity until student-athlete is symptom free for 24 hours and receives written clearance from a physician and submission of the required documentation following the concussion injury.

Phase 2: Step 1. When the athlete completes Phase 1, begin light aerobic exercise – 5 – 10 minutes on an exercise bike, or light jog; no weight lifting, resistance training, or any other exercise.

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Step 2. Moderate aerobic exercise -15 to 20 minutes of running at moderate intensity in the gym or on the field without a helmet or other equipment. Step 3. Non-contact training drills in full uniform. May begin weight lifting, resistance training, and other exercises. Step 4. Full contact practice or training. Step 5. Full game play.

Subsequent concussion Any subsequent concussion requires further medical evaluation, which may include a physical examination prior to return to participation. Written clearance from a physician is required as outlined in TEC Section 38.157 before any participation in UIL practices, games or matches.

Potential Need for School/Academic Adjustments & Modification Following Concussion (Return to Learn) It may be necessary for individuals with concussion to have both cognitive and physical rest in order to achieve maximum recovery in shortest period of time. In addition to the physical management noted above, it is recommended that the following be considered: • Notify school nurse and all classroom teachers regarding the student athlete’s condition. • Advise teachers of post-concussion symptoms. • Student may need (only until asymptomatic) special accommodations regarding academic

requirements (such as limited computer work, reading activities, testing, assistance to class, etc.) until concussion symptoms resolve.

• Student may only be able to attend school for half days or may need daily rest periods until symptoms subside. In special circumstances the student may require homebound status for a brief period.

XX. BUSINESS AND ACCOUNTING PROCEDURES

 A. BUDGET

All head coaches will work with the Campus Athletic Coordinator and the Director of Athletics in the development of the athletic budget.

B. PURCHASE ORDER REQUISITIONS AND DELIVERIES

Each Head Coach is responsible for the purchasing of equipment and supplies needed for his/her sport. Before any ordering is done for your sport, you must have a purchase order issued from the BISD purchasing department. The first step to ordering is to identify district contracts and approved vendors.

C. APPROVED VENDOR STATUS

Approved Vendor Status means a vendor has been approved through a competitive bid process with a purchasing cooperative or a Bastrop ISD bid. Contracts awarded by purchasing cooperatives or district bids are for specific time frames and awarded vendors will change with each bid cycle. Make sure the vendor chosen is an approved vendor at the time of your requisition request.

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The District is a member of the following purchasing cooperatives. You may go to any of these sites to find approved vendors or to find a particular item. ESC Region 7 – http://www.esc7.net - Select “Find a Vendor (Purchasing)” on right side of screen. You may search by vendor name or by commodity. ESC Region 2013 – www.esc20.net – Click on Cooperatives. Choose 2013 Purchasing Cooperative and/or PACE Purchasing Cooperative. You may purchase from any of the vendors listed on these co-ops, except for vendors under the Educational Technology category on the 2013 Co-op. BISD does not participate in this particular category.

The Cooperative Purchasing Network (TCPN) - www.tcpn.org – Click on “Products and Services” at top of screen. Select All Contracts.

The Interlocal Purchasing System (TIPS) – www.tips-usa.com – Select members at top of screen, then Contract/Categories, select Texas from drop down menu, and then “go”.

TASB Buyboard - www.buyboard.com - Each user has a user ID and password that is unique to them. Before you go to this site, contact Carol Barron to receive your user ID and password. Once you have logged in, you may search by vendor or catalog discounts on the left side of the screen.

Bastrop ISD also participates in the State of Texas Co-op, with access to TXMAS contracts and the Department of Information Resources (DIR) contracts for technology items. www.window.state.tx.us/procurement or www.dir.state.tx.us.

D. PURCHASE REQUISITIONS

The purpose of the Purchase Request is to give staff members a method to ask for goods or services. Purchase requests are normally submitted at the campus/department level by the requestor on a written requisition and approved by the Principal or Director who has evaluated the need for the goods or services. If, in the opinion of the Principal or Director, the items or work are not needed or if budgeted funds are insufficient to cover the request, the Purchase request is to be returned to the originator with an explanation of why the request was denied. If the request is approved by the Principal/Department Head, it may then be entered

electronically as a purchase requisition. The request must meet the following criteria:

• The budget coding is verified as to correctness and available funds. (See appendix for Skyward Reports Procedures).

• All items or services are priced. • All items or services are identified by a quantity. • Vendors are identified by a Vendor Key in Skyward. • A ship to address (school or department) is noted. Items should be delivered directly to

the campus. • All items are fully described with brand and model numbers, if available.

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• Shipping costs are added to all orders if applicable.

Requests for goods or services totaling $1,000 or over require quotations from at least three approved vendors or a sole source affidavit before they will be processed, even if purchased through an approved purchasing cooperative or state contract, to ensure that BISD is receiving the best value. Requests for goods or services totaling over $25,000 in the aggregate for twelve months (July 1 to June 30) must be supported by a competitive pricing mechanism, cooperative purchasing or state contract before purchases can be made. Orders must not be deliberately split to avoid the necessity for quotes or competitive bids. Computer purchases must be coded 199 XX 6397 00 XXX 0XXXX (use appropriate function). Computer specifications must be obtained from the IT Department, which will be responsible for following purchasing laws. Approval Authority - All Purchase Requisitions must be approved by the designated Director or School Principal before being electronically sent to Purchasing. In the event a Director or Principal is absent he may designate approval authority to another person(s). After approval, the Purchasing Department will verify whether the vendor is authorized for the school year. The budget authority granted to a Principal or Director in no way authorizes them to execute contracts or make purchases in the name of the District. The Assistant Superintendent for Curriculum must approve all staff development purchase requisitions and the Purchasing Coordinator and CFO must approve all purchase orders prior to purchases being made. Method of approval of requisitions may be at the Director or School Principal's discretion at the campus/department level with some physical evidence of approval kept at that facility. Book requisitions may be entered as one (1) item that includes instructions to the vendor as to bar code numbers, catalog cards, etc. (Add one line item for shipping and handling)

E. PURCHASE ORDERS

No purchases are authorized without issuance of a purchase order, and payment will not be made for such purchases. (Board Policy, CH Local)

Anyone creating or authorizing such a commitment prior to securing a purchase order will be held personally liable for payment of such agreement and/or may be liable to prosecution under the Texas Penal Code Chapter 39 Abuse of Office, Section 39.01. The Purchase Order is computer-generated with budgeted funds being encumbered at the same time. (See Appendix for Skyward On-Line Requisition Procedures) A Purchase Order is not a contract, but an offer to purchase goods or services.

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No goods or services are to be ordered or repairs made without a Purchase Order (PO) having been issued prior to placing the order with the vendor. The individual placing an order without a PO number will be responsible for payment of the invoice. A Purchase Order number is not available until after central office approval. Do not use the requisition number. Purchase Orders are not to be modified with the vendor or by schools or departments directly. If it becomes necessary to change the terms of a Purchase Order, the school or department must first advise the Accounts Payable Department by sending a copy of the purchase order reflecting any changes and the reason for such changes or cancellation. Once agreement to any price increases or modification of terms is reached, Accounts Payable will adjust the encumbrance on the Purchase Order and notify all involved parties of the changes.

When merchandise received is purchased from the 6600 (capital outlay), or 6397 (inventory item) budget, the person receiving the merchandise must record the manufacturer name, model number, and serial number of the item on either or both asset management systems. Once a Purchase Order is issued, the same PO number cannot be used for reorders. Where merchandise has been returned or damaged and a reorder of replacement merchandise is desired, a new Purchase Requisition must be submitted. In the event it is necessary to cancel a Purchase Order, the secretary must advise the Accounts Payable Department by sending a copy of the purchase order indicating the reason for cancellation. The Accounts Payable Department will liquidate the encumbrance. The department/campus placing the order should notify the vendor or specifically request that Accounts Payable mail a revised copy to the vendor.

F. DIRECT PAY PURCHASE ORDERS Direct Pays are entered in the computer in the same manner as a requisition. All invoices, receipts, or registration forms should be attached to a copy of the P.O and sent to Accounts Payable. The following transactions are paid directly to the vendor:

• Payments for doctors' services rendered • Payments for consultants' services rendered • Driver’s license check-ups • Officials • Membership fees and dues • Entry fees • Registration fees for workshops, classes, and training sessions • Reimbursements to individuals in prescribed situations; and • Boiler inspection fees and similar.

Deduct sales tax where identifiable.

For services rendered by an individual, payment cannot be approved unless the request contains their social security number (tax identification number), address and 1099 form.

Payment will not be made prior to documentation being received in Accounts Payable.

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G. PURCHASES OVER $1000

• The term quotation is used to identify the task of securing pricing information from a

vendor for goods or services. • Verbal or telephone quotations must be requested from vendors for one-time

purchases over $1,000. Three written quotes should be obtained from three vendors on approved purchasing cooperatives.

• Any required quotations whether verbal, written, or faxed obtained by a department or school must be cited in the Notes Screen of the Purchase Requisition and written copies maintained for one school year after the quotation is taken.

H. CONFLICT OF INTEREST

School district employees are limited in the types of employment in which they may be involved outside of normal school activities.

• No staff member shall accept employment or engage in any business or professional activity that the staff member might reasonably expect would require or induce the disclosure of confidential information acquired by reason of official position.

• An employee shall not accept or solicit any gift, favor, service, or other benefit that could reasonably be construed to influence the employee's discharge of assigned duties and responsibilities.

An employee shall not have a personal financial interest, a business interest, or any other obligation that in any way creates a substantial conflict with the proper discharge of assigned duties and responsibilities or that creates a conflict with the best interest of the District.

An employee who believes he or she has or may have a conflict of interest shall disclose the interest to the Superintendent or designee, who shall take whatever action is necessary, if any, to ensure that the District's best interests are protected. (Board Policy, DBD Local)

I. SOLE SOURCE AFFIDAVIT

A sole source purchase can be made without the benefit of a competitive process when there are no other items available in the marketplace that have the same fit, form, and function of the items being purchased.

J. Activity Funds

There are two types of Activity Accounts for campus use, 899 (formerly 461) Campus Activity Funds and 865 Student Activity Accounts.

899 (formerly 461) Campus Activity Accounts This fund classification is to be used to account for transactions related to a principal's activity fund if the monies generated are not subject to recall by the school district’s board of trustees into the General Fund. These accounts include principal’s activity (for student use), library, textbook, athletics, and scholarships. Examples of revenues for these accounts are campus fundraising (target donations, box tops), picture commission money, student drink machine

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commissions, PTA donations, and book fairs. Expenditures allowed in these accounts include student recognition and rewards, student field trips and transportation costs, or any expense related to students. This account cannot be used for staff recognition.

865 Student Activity Accounts This fund classification is used as an agency account for student "club" funds or "class" funds. A few examples of “club” funds include Drill Team, Cheerleading, FFA, Band, Yearbook, and Senior Class. These accounts are used for fundraising purposes. This fund is also used for Staff Activity accounts. Examples of staff activity revenues include coke commissions, staff/social committee dues, and teacher organization donations. Examples of how this money may be spent includes, staff luncheons, staff shirts, and teacher incentives. Purchases made from activity funds must follow District purchasing procedures.

K. FUNDRAISING GUIDELINES

The following policies and procedures must be followed when doing any fundraising for Bastrop ISD student activity groups.

Fund Raising Activities: In order to provide administrative oversight of the extensive fund raising activities promoted by the various campuses and organizations, all fund raising activities involving a vendor or requiring public solicitation must first be approved by the principal. Fundraisers should include a service or product. Under no circumstances should campuses or organizations neither participate in door-to-door solicitation, donation campaigns of any kind (examples: formal solicitations, letter campaigns, “can shakes”, etc.) nor enter into agreements with solicitation firms. Raffles, bingo, and other games of chance will not be allowed.

Each organization will be allowed two fund raising activities per year which involve an outside vendor. Additional funds may be generated through service projects with the prior approval of the principal. Sponsors desiring to begin a fund raising activity are required to complete a Fund Raising and/or Incoming Funds Report which must be approved two weeks in advance by the Principal. Under no circumstances should a campus or organization enter into agreements or advertise an event until approval from the Principal has been received. The fund raising application details the vendor, product to be sold or service to be rendered, and the estimated proceeds. Any amounts due from previous fund raising activities and have large monetary amounts outstanding will not be allowed to conduct subsequent fund raising activities. Under no circumstances should door-to-door solicitation be allowed, nor should the organization enter into a contract with an outside solicitation firm.

Within one month of the close of the activity, the fund raising recap must be completed and forwarded to the campus bookkeeper. This form details the total receipts and expenditures of the sale; it also provides a section to detail lost, damaged, or returned products. The fund raising recap can easily be completed from the deposit record. Money that is not collected due to a student’s failure to remit funds should be detailed on the recap form. The campus should maintain these records so that the monies due can be collected at registration or prior to graduation.

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The Business Office will maintain records of vendor and product performance based upon the completed recaps and an annual campus survey. Vendors who repeatedly fail to meet established standards will not be allowed to conduct business within Bastrop ISD.

Sponsors’ Responsibilities:

The sponsor of each student organization is required to sign a Sponsor Acknowledgement of Responsibilities form and submit to bookkeeper or secretary. The sponsor of each student organization is required to maintain adequate records to support the financial activities of the group. Student Activity records should be retained for 5 years. These records are subject to review during the audit of the school’s activity funds and should include, at a minimum, the following:

• Monthly financial reports for the organization (obtained from the bookkeeper) • Copies of money receipts and deposit records for monies collected • Copies of invoices or disbursement records • Copies of fund raising and/or incoming funds report • Detailed records, by student, of fund raising proceeds • Minutes of the organization’s meetings which detail, at a minimum, attendance,

discussion of fund raising activities, and review and approval of expenditures and financial status.

Each month, the sponsor should compare his or her balances and financial records to those kept by the campus secretary/bookkeeper. If there is a discrepancy, the sponsor should promptly contact the bookkeeper or secretary. If necessary, the Staff Accountant may be requested to assist.

L. COLLECTION OF MONEY

All money collected by an organization or club for fees, dues or other fund raising activities must be recorded in detail using a deposit record or collection forms provided by fund raising vendors. All collections must be deposited in the school activity fund. Money collected should not be kept overnight in a desk or file cabinet, nor should it be taken home by the sponsor. If, for some reason, all records cannot be completed and recorded before the end of the day, the funds should be locked in a locking bank bag and taken to the bank for the night and picked up the next morning. The sponsor should keep the key to the bag and the funds should remain secured until the sponsor can complete the deposit records. This must occur promptly, however, and, under no circumstances should personal checks be held for more than five days before being submitted to the campus bookkeeper for deposit. Personal check cashing by faculty members is prohibited by District policy. Likewise, cash should not be removed from activity fund collections and replaced with the sponsor’s personal check. In addition, cash collections may not be used to purchase supplies, refreshments, or for any other purpose. Activity fund collections must be deposited intact, in the same manner in which they were received. Sponsors will often be collecting money for more than one activity. Each activity should be clearly documented on the collection records. This will assist the bookkeeper in determining the sales tax due at the end of each month. It will also help the sponsor measure the profitability of

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fund raising efforts.

M. DEPOSITING FUNDS COLLECTED

When a sponsor submits funds collected to the campus secretary or bookkeeper for deposit, these funds should be verified by the bookkeeper in the sponsor’s presence. This is simply a prudent cash-handling procedure that protects both the bookkeeper and the sponsor. After counting the funds the bookkeeper must provide the sponsor with a receipt or a copy of the deposit record documenting the amount of the deposit. If for some reason immediate verification is not possible, the funds should be locked in the sponsor’s locking bank bag or sealed in a tamper-evident bag and placed in the vault until such time that both individuals are present for cash verification. The sponsor will bear responsibility for any missing deposits or deposit shortages if funds are not verified in the presence of the bookkeeper.

XXI. EVALUATION OF COACHES

All coaches will be evaluated annually. Each assistant coach will be evaluated by his or her head coach/campus coordinator, and the Director of Athletics and Campus Coordinator will evaluate head coaches. In each case, the evaluation will be discussed with the coach by the evaluator. The coach and the evaluator will then sign the evaluation. A copy of the evaluation will be given to the coach being evaluated. The original is to be turned in to the Director of Athletics to be placed in the coach’s coaching file. Coaches who coach more than one sport will be evaluated on their performance in each sport. The purpose of these evaluations is to monitor and improve, when necessary, the instruction that the BISD athletes receive. Other purposes of this evaluation are as follows:

• To afford an opportunity to identify, recognize, and praise quality coaching and instruction; • To create a climate to achieve individual improvement through job objectives; • To provide information necessary to make an objective assessment of the performance

of a coach; • To identify those factors which interfere with a coaches overall contribution to the athletic

program; • To assure that quality coaching is a responsibility shared by the entire coaching staff.

The BISD Director of Athletics will have the ultimate responsibility for contract recommendations for coaches. It is the obligation of the Director of Athletics to work closely with the building Principal in effecting these contract recommendations.