Master DataWarehouse Management

1 Organisational Structure31.1What is a Warehouse?31.2What are the

organisational structures in the warehouse management?.............3

2 Material Master Data....102.1What is Material Master

Data?........................102.2How do I create Master

Record? ( MM01)... .102.3How do I Change

Master Record? ( MM02).......................13

2.4How do I Display Master Record? ( MM03).......................15

2.5Display Plant Storage View 1.......................17

2.6Display Plant Storage View 2.......................18

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Table of contents

2.7Display Warehouse Management View 1.19

2.8Display Warehouse Management View 2.20

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Table of contents

What is a Warehouse?

An organisational unit in the warehouse management for the purpose of maintaining materials that is stored in different places.

What are the organisational structures in the warehouse management?

In SAP R/3, a company is generally divided into different organisational levels – Bosch has the following structure:

Organisational Structure

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SAP Organisational Structure in WM

Plants

Companycode

Client

Storage locations

MICO

9037 (DS)

9030 BanP 6030 NhP 5920 JaP

SAP Organisational Structure in WM

90NH90RM 90NH 90RM

The client is a complete unit for book depreciation, organisational level and data-technology within an R/3 system with separate master records and an independent record of tables.

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The company code is the smallest organisational unit for external accounting, for which a self-contained accounting unit can be formed.

The plant is an organisational unit of logistics which sub-divides the company from the production, procurement, plant maintenance and transportation planning point of view.

A storage location is an organisational unit that allows you to distinguish between the material stocks within a given plant. The quantity based inventory management (IM) is carried out at the storage location level.

The storage location is the lowest level of the inventory management if the SAP warehouse management (WM) is not set.

The spatial division of a warehouse, the allocation of the storage bins and the transportation activities within the warehouse are processed via the component warehouse management (WM).

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The allocation of the WM warehouse numbers is carried out in connected WM via the storage locations.

The warehouse structure is hierarchically structured as follows:

Warehouse number BNP

Organisational Structure of SAP R/3 with IM/WM

Plants 9030

Storage locations 90RM 90NH 90CR

L 901 Storage type AGH AGP

Storage section 001 004

Storage bin

AGP1

GAL001001 002

IMIM

WMWM

001

90SC

Warehouse number

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The organisational and physical features of a warehouse complex are consolidated under the warehouse number. The entire warehouse structure is managed under one (or more) warehouse number(s). The warehouse types are directly assigned to the warehouse numbers.

Storage typeA storage type is a storage area, storage facility or storage zone that can be defined for a warehouse number in the WM. A unique area within a warehouse or warehouse complex that is identified by the loaded space and the organisational structure and consists of one or more storage bins is handled here. You can define several storage types for every storage number. You can, for example, define the following frequently used storage types with the WM: Bulk storageGeneral storage areaHigh rack storage areaPicking areaShelf storage

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Physical warehouse types are handled in these storage types. (The following illustration explains the structure of a warehouse in R/3.)

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Storage Structure in the System

High rack warehouse

Storage type 001

Fixed storage bin warehouse

Storage type 005

Storage type 004

Storage type902

WE-Zone

Storage type902

GR-Zone

Storage type910

WA-Zone

Storage type910

GI-Zone

Goods Receipt

Goods issue

Bulk storage

You can also define storage types in the WM that are used by the inventory and warehouse management. In this case, interim storage areas are referred to. This includes:Goods receipts zone for external

procurement (e.g. 902)

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Goods receipt zone for production (e.g. 981)

Goods issue zone for cost centre (e.g. 911)

Goods issue zone for dispatch (e.g. 916)The Inventory Management (IM) communicates with the warehouse management (WM) via these interim storage areas. As an example, goods receipt and issue posted in the IM are updated in interim storage areas. The storage types can exhibit properties that are generally not defined in case of actual physical storage types. For example, negative stocks are possible for interim storage areas, capacity checks are not required and putaway or picking strategies are not specified.

Storage areaEvery storage type is divided into storage areas. Generally all the storage bins that have certain common properties such as storage bins for “fast moving items” or “slow moving items” close to the goods issue zone are included in one storage area. The following storage areas exist in Bosch 001 = total area or 004 = heated warehouse or 003 = slow moving items.

Storage bins

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Each storage type comprises of a row of storage areas that are indicated as storage bins in the WM. A storage bin is smallest addressable unit of space that can be activated in a storage type. Storage bins are specified through co-ordinates that refer to the exact position in the warehouse where the goods can be stored. Storage bins are assigned to the storage types/ storage areas in the WM.

Storage Section

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In Warehouse Management (WM), a storage section is an organizational subdivision of a storage type that groups together storage bins with similar features for the purpose of putting away stock. The criteria for grouping bins can be defined on a user-individual basis, e.g. heavy parts, bulky materials, fast-moving items, slow-moving items.

Bin typeStorage bins are identified by bin type e.g. upper storage bins, lower storage bins etc. The storage bin type plays an important role during the optimisation of the system search for a storage bin in context with the pallet type in case of the putaway strategy. You can, for example, define the putaway strategy in such a way that the large industry pallets can be put away in especially large bins and smaller pallets in small bins. The bin type is a binary key. Examples for bin types are: E1 Bin height 10GP Wire basket, PaletteKB Case binStorage unitA storage unit is a logical grouping of one or more material quantities that can be managed in a warehouse as a unit that are grouped together (incl. pallet or container). The material quantities are

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managed at storage unit level while using the storage unit management. The material quantities are managed at the storage bin level without storage unit management. A unique number is assigned to all storage units across the warehouses. The SU number is used as Handling Unit (HU) in Bosch. In contrast to the storage unit, it contains the additional data on the packing material.

A Handling Unit (HU) is a physical grouping of materials consisting of Packing material

(e.g. Pallets, box, shrink foil, container) and

Goods (which are transported, stored and consumed etc.)

A Handling Unit has a unique identification number that helps in reading all the information.

Storage unit typeThe storage unit type is a key by which you classify storage units. The system can recommend an optimum storage bin during put-away with the help of the storage unit type. For example, there are following storage unit types:GBO Wire basket

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KBN Bosch box 60x40x22PAL Euro palette

What is Material Master Data?

The Material Master database often referred to simply as the Material Master, comprising of the entire individual material master records stored in the system, contains descriptions of all materials that an enterprise procures, produces, and keeps in stock.It is the central repository of information on materials such as inventory levels for the enterprise.

The integration of all material data in a single materials database eliminates the problem of data redundancy and permits the data to be used not only by Purchasing, but by other applications such as Inventory Management, Materials Planning and Control, Invoice Verification and so on.

Material Master Data

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Only when the relevant storage views are maintained in Material master data, it becomes possible to record and manage the stock.

How do I create Master Record? ( MM01)

Use the following SAP menu path to create master record

Logistics Construction Equipment Management Master Data Material Create Generally Immediately ( MM01)

We enter the following screen:

Create Material (Initial Screen)

Enter the Material numberEnter the Industry sectorEnter the Material typePress enter

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The following pop up appears:

Create Material (initial screen)

Select the relevant views and click on Now the following screen pops up:

Create Material (initial screen)

Press enter The following screen appears:

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Create Material 9441.038.352-079 (finished product)

Make entries into the relevant fieldsSwitch between the tabs by clicking on

them or by selecting from the list using one of the tabs.

Enter all the information in the respective views.

To save click on The following message is displayed

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Note the material number for future reference

How do I Change Master Record? ( MM02)

Use the following SAP menu path to change master record

Logistics Construction Equipment Management Master Data Material Change Immediately ( MM02)

We enter the following screen:

Enter the material numberEnter the change number Press enter or

The following screen pops up:

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Select the views to be changed Press on enter The following screen pops up:

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Change Material 9441.038.352-079 (Finished product)

Make the required changes Press on save

The following message is displayed:

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How do I Display Master Record? ( MM03)

Use the following SAP menu path to display master record

Logistics Construction Equipment Management Master Data Material Display Display ( MM03)

We enter the following screen:

Display Material (Initial Screen)

Enter the material number Click on enter

The following screen pops up:

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Display Material (Initial Screen)

Select the views to be displayedClick on enter

The following screen appears:

Display Material (Initial Screen)

Enter the plant number

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Enter the Storage locationEnter the Warehouse numberPress enter or click

The following screen appears:

Switch between the tabs by clicking on the view to be displayed or by selecting from the list using one of the three

tabs.

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Display Plant Storage View 1

General Data:Base unit of measure: this is same as stock keeping unit. The system converts all the quantity entered in other unit of measure to base unit of measureUnit of issue: unit in which material is issued from warehouseStorage bin: we can define a location in slot where the material should be storesPicking area: The process of issuing and grouping certain partial quantities

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(materials) from the warehouse on the basis of goods requirements is picking. Picking area is a section within the storage type where all picking activities are carried out in a same way.Temp conditions: can mention the temp conditions in which the material has to be stored.Label type: determines the way labels are created. I.e. labels are preprinted by vendor or in the central factoryNumber of GR slips required can also be enteredShelf life data: Minimum remaining shelf life: is the minimum amount of time for which material must keep upon Gr for the GR to be accepted by system.Total shelf life: period for which the material should be kept – date of production to shelf life expiry date.

Display Plant Storage View 2

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Display Warehouse Management View 1

Stock removal: Removal of goods from storage bins in the warehouse. E.g. Pallets, containers etc.Stock Placement: Determines the storage type to be selected by system and define the priority in which they are accessed for stock placement.Storage section: Logical or physical subdivision of storage type. We can group several storage bins of similar character to one storage section like section of bulky materials and so.

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Bulk storage: warehouse area without shelves where similar pallets or containers are stacked. Here we can define how the material could be stacked.Special Movement indicator: this is used to separate special posting procedure for a material from std process. Eg. Generally the material goes to an interim storage after GR. With this indicator, we can set up the material to move directly to stores2-step picking: Using this first the item is removed from storage area based on requirement and then moved/ distributed to the interim storage area.If we want to add a material with same characteristic to the existing stock, of same material then we need to check this indicator.

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Display Warehouse Management View 2

LE Quantity: Loading equipment quantity: Using this system proposes how to arrange placing the material onto stock. Say for eg: we have received 50 boxes of springs. In the master we have maintained LE qty as : 10 box per pallet, the system propose us to use five wooden pallets with 10 box each.

SUT: Storage unit type – it’s a logical grouping of one or several amount of material which can be managed within a warehouse as one unit that belongs together are storage units and those with same physical features can be classified as SUT. For eg. Mesh container with 110 castings could be one SUT.

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