Basic Outlook SkillsPresented By Kimberly GriegerDeVry University Student/WellSpan Employee

Topics for Discussion

Logging Into Email Using Firefox Basic Options and Folder Uses Add a Signature Line Opening an Email Opening an Attachment Save an Attachment to Your Personal File Attach an Attachment Add a Calendar Event Send and Respond to an Invite

Logging Into Outlook

When you are logging into Outlook, the format may look different depending on the web browser you are using. For this presentation we will use Firefox.

Click on the Office 365/Email icon on the upper left corner and sign in using your login credentials.

You will then select MAIL since we will be explaining the email options.

Logging In

Email Options

Additional OptionsTo read or

NOT to read

How important is

this?

Folder Options

INBOX is where emails will be put when the computer does not see any threat to the system.

CLUTTER is a folder that is automatically generated for you to place low priority items in to “declutter” items.

SENT ITEMS show you what emails you have sent to other users.

DRAFTS are emails that were started and not finished, or saved for a later time to finish.

MORE is used if you have additional folders made for better organization as well as to view your Junk Email

How to Turn Clutter Off

When you are in your mailbox you will see the tool gear icon on the upper right corner.

Click on the tool gear icon, then click on OPTIONS

Signature Line

Although emails can be impersonal, applying a signature to your emails can help to personalize them.

You can add something as simple as your name, or add information with your name, title, company or department you work in, and your contact information.

Some users may even promote a quote in their signature line.

Attachments

An email that has an attachment will have a paperclip icon above the date

Once you click on the email, it will show the attachment under the person’s name

Saving Attachment to Computer

First you must open the document by clicking the DOWNLOAD option. This will bring up the document so you can see what it is.

Then you will see the options provided above. Click the DOWNLOAD option again, and select the OPEN WITH option. This will bring up the document in the program is was created in.

Click the FILE option in the upper left corner to SAVE AS. This will allow you to choose where it is saved.

Click COMPUTER and select the drive your department uses. Find your login name and double click it to save to your folder. Click OK or SAVE

Attaching the Attachment to Your Email

After you select NEW to create your email, you will write what you want to send

You will notice there are 5 options to choose from:SEND, INSERT, SAVE, OPTIONS, AND CANCEL

To select your item to attach click on the INSERT option above and choose file for a document

Once you have your file chosen, click OPEN.

Calendar Events

Many users like the calendar events. They can

add a meeting to their calendar, remind other

attendees of the meeting, and get a headcount of who will definitely be in

attendance.

Add an Event

Invite Response