Bar Code Assisted Receiving and Put-Away An Enhancement For iSeries 400 DMAS from Copyright I/O International, 2003, 2004, 2005, 2007 Skip Intro

Bar Code AssistedReceiving and Put-Away

An Enhancement For

iSeries 400 DMASfrom

Copyright I/O International, 2003, 2004, 2005, 2007 Skip IntroSkip Intro

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Bar Code Assisted Receiving

Perform P/O receiving with a hand held RF bar code scanning device

Receivers only operate hand held devices– No need to operate computer workstation

Receivers do not need knowledge of DMAS Work with Purchase Orders function

Maximize the efficiency of the receiving process

An I/O enhancement for DMAS Purchasing receiving

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Simply scan bar code on item being received

If bar coded, shipment number and P/O number may also be scanned

With hand held RF device, receiver’s free to move and scan merchandise in most efficient manner

Requirement for receivers to have computer or DMAS skills is nearly eliminated

An I/O enhancement . . .

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Multiple bar codes may be defined for single inventoried item– Each bar code may represent a unique receiving

unit of measure / quantity– A bar code scanned is automatically translated

to proper quantity of stocking or alternate unit of measure


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A new I/O Item Cross Reference file is used to support bar code assisted receiving

Bar codes that are DMAS item numbers or vendor item numbers are looked up directly in the DMAS master files


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In the I/O cross reference file, a record can define– A foreign item number to a DMAS item number, single

quantity, stocking U/M

– A foreign item number to a DMAS item number, single quantity, alternate U/M

– A foreign item number to a DMAS item number, specified quantity, stocking U/M

– A foreign item number to a DMAS item number, specified quantity, alternate U/M

– A DMAS item number to a customer’s item number


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This allows a single scan to receive a whole pallet if– Pallet (shipping container, whatever) is externally labeled with

bar code

– Bar code for pallet is pre-defined in cross reference file to DMAS item number, U/M, and specified quantity

– Very useful when full pallets or shipping containers are received with consistent quantities


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To start receiving a new shipment, on the RF device– Made sure warehouse code is correct (if not, enter it)– Scan or key unique shipment id for shipment to be received– Key name of carrier (optional)– Key bill of lading number (optional)– Scan or key P/O number– Verify company number, change it if needed– Key receiving log number (optional)– Key shipment and/or P/O comments (optional)

The Receiving Process

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Now scan items being received– Scan bar code (or key item number)– Key quantity if quantity of 1 is not correct– Key item comment (optional)

Unidentified items– Items with no bar code or bar code that can not be

scanned– Will be accepted if item comment is keyed– Must be resolved later

The Receiving Process . . .

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Items with no P/O number– Can be accepted as unexpected items

• Must be assigned to a P/O later– Can be received with no identification to a P/O

• Are placed into inventory control batch for posting Unexpected items

– Items received against a P/O but were not ordered– Will be accepted– Will be posted against P/O as DMAS unexpected items


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Items not ordered under a P/O– Received into separate shipment– Automatically transferred to inventory control batch– Posted to inventory via inventory control posting job

Resolve unidentified items– Performed by someone familiar with items and vendors– Done as first step in preparing receipts for posting

• After entire shipment has been scanned / recorded– Makes sure every item received is identified to a

DMAS item number


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Assign receipts to P/Os– Performed by someone familiar with items, vendors

and P/Os– Done as second step in preparing receipts for posting

• After entire shipment has been scanned / recorded• After all unidentified items have been resolved

– Makes sure every item received in a P/O shipment is identified against a purchase order


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Reconcile receipts against open P/Os– Performed by the buyer (or someone with similar

knowledge of P/Os)– Done after

• All unidentified items are identified to DMAS items• All receipts identified to open P/Os

– Performs similar function of assigning receipts to open P/Os as DMAS receiving function

Transfer non-P/O items to inventory control for posting (*NOPO shipments)


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Bar Code Assisted Put-Away

There are 3 options available for RF stock put away– Receive all items in shipment first, then perform put

away– Receive multiple items within shipment only until put

away cart is full, then perform put away prior to receiving any more items

– Receive a single item container and perform put away prior to receiving next item in shipment

Multiple receivers may be operating under different put away options simultaneously

The Put-Away Process

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All items in the shipment are received with RF before the put away process begins

Items are placed into physical “receiving area”– System receives items into virtual “receiving area”

Bar codes are printed for items requiring them Items are then “picked up” from receiving area until

physical put-away cart is full– As each item is scanned for pick-up, system removes item from

virtual receiving area and places it into virtual put-away cart Drop-off is then begun

Put-Away with Receive All

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First item to drop off is identified Bin to receive item is identified and located Item being dropped off is scanned Quantity being dropped off is designated Bin to receive item is scanned

– System removes quantity of scanned item from virtual put-away cart and updates receiving bin

Proceed with next item to drop off until put-away cart is empty

Them return to receiving area to pick up another load

Put-Away with Receive All . . .

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As each item being received is scanned, item is placed into virtual receiving area AND virtual put-away cart

When physical put-away cart is full, begin drop-off for cart contents

Items are dropped off as previously described until cart is empty

Then return to receiving to receive/pick up another load

Put-Away with Receive Multiple

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A single item is received by scanning number on container Container may likely be multiple stocking units of

measure (such as a pallet) Item scanned is placed into virtual receiving area AND

virtual put-away cart Drop-off for single item begins Item is dropped off as previously described (could require

multiple drop-offs) until cart is empty– Exception – Scanning of item at drop-off is not necessary since

single item being put away is remembered from receiving scan Then return to receiving to receive/pick up next item

Put-Away with Receive Single

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Post Receipts– The last step– Use standard DMAS Post Receipts by warehouse

function For non-P/O shipments, post batch with inventory

control posting job

Posting Receipts

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An RF tool for managing items and bins in the warehouse

RF user may elect to do– Single item moves (drop off each item before next item is picked

up)– Multiple item moves (pick up multiple items before any item is

dropped off)

RF Bin to Bin Move

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On RF device, user identifies warehouse and option (single item or multiple items)

User picks up item– Scans item to be picked up– Scans from bin– Indicates quantity being picked up

If option is multiple items, picks up next item

RF Bin to Bin Move Process

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When finished picking up items (cart is full)

– Begins drop-off process Goes to receiving bin

– Scans item to be dropped off– Scans bin to receive item

Has capability to view all bins occupied by and/or assigned to a given item

Continues drop-off until cart is empty

RF Bin to Bin Move Process . . .

Bar Code Assisted Receiving Summary

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Bar Code Assisted Receiving Summary

Reconcile Receipts to Open P/OsReconcile Receipts to Open P/Os

Item Cross Reference FileItem Cross Reference File

File Maintenance

Other Receiving Activities

(click button to view detail)

Resolve Unidentified ItemsResolve Unidentified Items

Unexpected ItemsUnexpected Items

Assign Receipts to P/OsAssign Receipts to P/Os

Setting RF OptionsSetting RF Options

RF Functions

Simulated RF ReceivingSimulated RF Receiving

Posting ReceiptsPosting Receipts

Simulated RF Put-AwaySimulated RF Put-Away Simulated RF Bin to Bin MoveSimulated RF Bin to Bin Move

Bar Code Tailoring OptionsBar Code Tailoring Options

Back to Title PageBack to Title Page

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End of Presentation

For more information about the


Enhancement for iSeries 400 DMAS,

call I/O International, Inc.

at (914) 232-2233

Thank you for your interest

Suite 2002Pinewood Business CenterSomers, New York 10589

Return to Bar Code Assisted Receiving Summary

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Documents

Bar Code Assisted Receiving and Put-Away An Enhancement For iSeries 400 DMAS from Copyright I/O International, 2003, 2004, 2005, 2007 Skip Intro