Bank Account Journal

Ⅰ Bank Account JournalInquire Bank Account JournalBank Account Journal lists transactions that used bank accounts (type A/C) in each transaction entry, and displays balance of bank accountRegister transactions that use bank accounts (type A/C)Output bank adjustment sheet is produced Select PDF file or EXCEL file output

Ⅱ Bank Account Journal Screen【Bank Account Journal Screen Display】

■Screen Display Procedure１．Menu[Journals] ⇒ Click [Bank Account Journal]

２．Displays Bank Account Journal Screen

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Bank Account Journal

■Search Condition

[Search Condition Default Value]１．office displays the office at time of user registration　※Apply for user registration separately　※Codes will be listed in the listbox in ascending order when there are multiple offices２．This accounting period is displayed for Output Period３．「No」 is selected for Booked (Search only booked data)４．「No」 is selected for CheckNo (Search only entered CheckNo value)５．「All」 is selected for Bank Adjusted Only (Search only Bank Adjust data)

■Screen Item Description１．Search ConditionNo.Screen ItemDescription

1Office Select office　※Unable to select unlisted office【Required】

2SlipDate(From)Enter SlipDate(From)【Required】Pressing also allows selection from calendar subscreenRefer to Calendar Date Selection Screen below

3SlipDate(To)Enter SlipDate(To)(Enter a date after From)【Required】Pressing also allows selection from calendar subscreenRefer to Calendar Date Selection Screen below

4+ button The output period covered will be changed next month of the date input to No.3 and be displayed when pressing itOne month until the next day of the deadline is displayed

5- button The output period covered will be changed last month of the date input to No.3 and be displayed when pressing itOne month until the last day of the deadline is displayed

6AccountTypeSelect Account Type　※Unable to select unlisted AccountType【Required】

7Amount(From)Enter foreign currency search minimum value(From)Can enter up to 12 intergers and 3 decimal places

8Amount(To)Enter foreign currency search maximum value(To)Can enter up to 12 intergers and 3 decimal places (Enter higher number than minimum value)

9VendorCodeEnter Vendor Code within 7 characters　Search by prefix search

10VendorNameEnter Vendor name within 40 characters (20 double byte characters)　Search by prefix search

11SlipNo Enter Slip Number within 10 characters　Related slips will also be searched　Search by prefix search

12VoucherNoEnter VoucherNo(InvoiceNo)　Search by prefix search

13Booked Select to search booked data only【Default(No)】　Select Yes 　Select No【Default】

14CheckNo Select to search already entered values in CheckNo only【Default(No)】　Select Yes 　Select No【Default】

15BankAdjustedSelect to search Bank Adjust data only【Default(All)】 Select All【Default】 Select Yes Select No

Displays only booked data in R/3System

displays regardless of the bookingstatus in R/3 System

Displays only entered CheckNoDisplays regardless of CheckNo entrystatus

Displays regardless ofinstallation status

Displays only BankAdjust data

Displays only Not BankAdjust data

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Bank Account Journal

16PDF buttonOutputs Bank Account Journal of the data selected from search condition in PDFDifferent screen will startup and be displayed(Refer to Ⅲ PDF Output)

17EXCEL buttonOutputs Bank Account Journal of the data selected from search condition in EXCELEither Download/Display can be selected(Refer to Ⅳ EXCEL Output)

18Search buttonSearches data according to search conditions and displays in lowerpart of screen when pressed

19bankPDF buttonOutputs Bank Adjustment Sheet of the data selected from search condition in PDFDifferent screen will startup and be displayed

20bankEXCEL buttonOutputs Bank Adjustment Sheet of the data selected from search condition in EXCELEither Download/Display can be selected

２．New Entry Column

No.Item Description1Slip DateEnter transaction date 【required】

※ It is not possible to register at the date of the period that has already been closed. Pressingalso allows selection from calendar subscreen Refer to Calendar Date Selection Screen below

2Vendor Enter vendor codePressingalso allows selection of registered vendors from the vendorsearch subscreen. Refer to Vendor Screen below

3VendorNameEnter vendor name 【required】Pressingalso allows selection of registered vendor names from the vendor search subscreen. Refer to vendor screen below

For entry of unregistered names, automatic sequencial number assignment occurs from code 0000001

4Account CodeSelect suitable Ac Code depending on the transaction content of office (direct code entry possible) 【required】Right or wrong of the input of each item changes by the selected value※When suitable account codes cannot be selected, contact the localdirector, admin. manager, division, or sector's administrative department for entry

5Received(Dr)Enter received amount within 12 intergers and 3 decimal places【Either Received, or Paid is required】

6Paid(Cr) Enter paid amount within 12 intergers and 3 decimal places【Either Received, or Paid is required】

7Due Date When entering accounts payable/accounts receivable, enter paymentdue date

Pressingalso allows selection from calendar subscreenRefer to Calendar Date Selection Screen below

8Content Enter payment contents and detail receipt (such as Voucher number) Enter up to 60 characters. 【required】

9CheckNo Enter check number. Enter up to 20 characters　(Check Box) Adjustment status is shown by the check box on right

side of entry columnCheck StatusDescriptionUncheckedAdjustment doneChecked Adjustment not done

Check status changeable with this function 10VoucherNoEnter number to specify Voucher relating to entry content

Enter up to 30 characters

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11Type Select CostType from list (direct code entry possible)【required】 if AcCode "30" (Expense), "31"(Fixed Assets) is indicated

12WorkNo Enter work number【required】 if AcCode "30" (Expense) is indicated※ if Type "Equipment" selected ⇒ Not necessary to input WorkNoPressingalso allows selection of registered work number from the workno search subscreen. Refer to WorkNo screen below [Input example]

【costcode required】

13CostCode Enter cost codeRefer to WorkNo [Input example]

【required】 if AcCode "30" and Type "Department" is indicatedPressingalso allows election from the Cost Code selection subscreenRefer to Cost Code selection screen below

※if Type "Department" selected possible to press 14Defect Select defect section from the list (direct code entry possible)

※Enter only in case of defect※If AcCode "30" and Only when the use of this item is set 　by the office master, it is possible to use it.

15SubCode Decide method of use for each office and enter. Can enter up to 15characters. When extracting specific costs, set valid and optionalcharacters at office site for entry for each corresponding payment【i.e.】 If reporting of Air Fare occurences in annual tax audits are customary, set "01" as SUB CODE, enter "01" for every occurrence ofAir Fare※Only when the use of this item is set by the office master, 　it is possible to use it.

16Content/RemarksEnter additional information such as contentEnter up to 100 charactersPressingalso allows selection of registered Contents/Remarks by Log in user from the Content History search subscreen. Refer to Content History screen below

17Attachment buttonAttach the electronic data related to the entry content such as the Voucher and VoucherAttachment registration screen is displayed in a separate window Refer to Attachment Registration Screen below

18Clear buttonDefaults New Entry Column19Submit buttonRegisters data according to entry content

Estimate(見積番号) 8 digits4 digits

Type WorkNoCostCodeDepartment(部門) 8 digits4 digitsConstruction(工番) 7 digits4 digits

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３．Search Result List

No.Item Description1No Displays number in order of extraction2SlipDate Displays Slip date 3SlipNo Displays Slip Number 4AccountCodeDisplays Account Code/AccountType/Account Name 5DueDate Displays Due date 6Received Displays Received amount 7Paid Displays Paid amount 8Balance Displays Balance

※Will not display when search conditions are not of the following　[office][Slip Date(From)][Slip Date(To)]　[AccountType][Booked(No)][BankAdjusted(All)or(Yes)][CheckNo(No)]

9Vendor Displays Vendor Code 10VendorNameDisplays Vendor name 11WorkNo Displays Work Number 12CostCode Displays Cost Code 13Defect Displays Defect

※Only when the displays of this item is set by the office master14SubCode Displays Sub-code

※Only when the displays of this item is set by the office master15CheckNo Displays Check Number 16VoucherNoDisplays Voucher No.17Bank Displays Installation Status

Display ContentNone Bank Adjustレ(Check mark) Not Bank Adjust

18Content Displays Content 19Content/RemarksDisplays Remarks(Detail Content)20Asset No Displays Fixed assets number21Booked Displays Booked date 22TotalBalance (a)Displays Total Balance（Total balance until Output period(From)

※Will not display when search conditions are not of the following:　[office][Slip Date(From)][Slip Date(To)]　[AccountType][Booked(No)][BankAdjusted(All)][CheckNo(No)]

23Update buttonEvery click changes between【Bank Adjust/unBank Adjust】Button is not displayed for un-entered CheckNo data(Refer to Ⅶ Output)

24Detail buttonWhen pressed, detailed slip screen will open in a separate windowRefer to Slip Screen Manual for Detailed Slip Screen

25 Displays clicked page※Displays ten lines a page

Page-switchbutton

(a)

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４．Sub-screen（１）Calendar date selection screen

Date entry is possible by selecting date from calendar

■ Date SelectionBy pressing the date link on the calendar,the selected date is displayed on the date entry column of the selection screen

■ CancelPressing the ｢Close｣ button stops the date selection,and returns to the selection screen

（２）WorkNo selection screen

WorkNo that relates to the selected "CostType" before call this screen is displayedSelect WorkNo from listYou can select only work numbers registered in the office master maintenance screen

How to register office with WorkNo, refer to 「5.5.Office Master」

【Search Result】■Select ButtonSelected WorkNo and CostType are set in the entry item of selection screenEstimate, Equipment when you select, set separately WorkNo and CostCode

■Cancel ButtonWorkNo selection does not occur Present screen is closedValue is not set in the entry item of selection screen

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(３）Cost Code Selection Screen

Select WorkNo from listDepartment number, construction number, estimate number, you can select only work numbersregistered in the office master maintenance screenEquipment number to work number master can be selected to all registered

How to register office with work number, refer to 「5.5.Office Master」

【Search Condition】■Search ButtonA Cost Code list is created from the conditions entered in Cost Codeand Cost Name and displayed in the Search Result section

【Search Result】■Edit ButtonOnly "CostName" can be changed

■Select ButtonSelected Cost Code is set in the entry item of selection screen

■Cancel ButtonCost Code selection does not occur, Present screen is closedValue is not set in the entry item of selection screen

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(４）Vendor Selection Screen

Select Vendor from list

【Search Condition】■Search ButtonA Vendor Code list is created from the conditions entered in Vendor Code and Vendor Name and displayed in the Search Result section

【Search Result】■Edit ButtonRegister, edit, delete Vendormaster

■Select ButtonSelected Vendor Code, Vendor Name is set as Vendor, VendorName in theentry item of selection screen

■Cancel ButtonVendor selection does not occur , Present screen is closedValue is not set in the entry item of selection screen

①VenderCode is seven digit input

②The name of the customer is input.（Up to 40 character ）

③The 【Submit】button is pushed after it inputs

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(５）Attachment Registration Screen

Register an attachment■Browse Button・・・Select attachment filea.File selection dialogue box opens

b.Select attachment file, click Open (O)The file pass is displayed in the Upload File column

■Upload Button・・・Add the selected attachment file

Only for cases where the file pass is set in the Upload File

■Download Button

Download added attachment file

■Delete Button

Delete added attachment file

※Original local file is not deleted

■Close Button

Close attachment screen

At this point, the added file is registered when submitting

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(６）Contents/Remarks History Selection Screen

Select Contents/Remarks from listThe latest (most recent) 100 of the Contents/Remarks data of the slip that the log in user registered, and updated is displayed

【Search Result】■OK ButtonSelected Contents/Remarks are set in the entry item of selection screen

■Cancel ButtonContents/Remarks selection does not occur Present screen is closedValue is not set in the entry item of selection screen

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Ⅲ PDF Output【PDF Output】

■Click PDF buttonOutputs search condition information on the PDF and displays in separate window

When the condition that [Ⅱ.３.22"TotalBalance"] can be output is set, the first term balance is output to the first line. ※Because the detailed data not output to PDF is output to EXCEL, it confirms it with EXCEL.

■File Name The PDF file name is created as: ［Bank_Account_Journal]+(Output Date(YYYYMMDDHHMMSS)).pdf E.g.：Bank_Account_Journal(20091125160230).pdf

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Ⅳ EXCEL Output【EXCEL Output】

■An EXCEL file will be created and will be opened in a different screen when the Output button is pressed.Outputs information according to search condition onto EXCEL, and displays download dialogue

Dialogue DescriptionItem DescriptionOpen Opens Excel fileSave 『Save As...』dialogue appears, creates, and saves EXCEL fileCancel Cancel the output

■Selecting the [Open Button] displays startup of EXCEL

■Selecting the [Save Button] displays [Save As...]dialogueSelect where to save voluntarily and press [Save Button] to saveWhen not saving, press［Cancel Button］

■File Name EXCEL File name is created as: ［Bank_Account_Journal]+(Output Date(YYYYMMDDHHMMSS)).xls E.g.：Cash_Journal(20091125155715).xls

No.123

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Ⅴ bankPDF Output【bankPDF Output】

■Click bankPDF buttonOutputs information according to search condition onto PDF and displays in separate window

[Selection BankAdjusted]

・It is unrelated to the installation ・The list of the slip only of theor outputs the list only uninstallation is outputthat has been Bank Adjust

[Selection Condition] [Selection Condition]All search conditions input on screenThe following data is excluded

even if input on the screen.・SlipDate(From)・SlipDate(To)

・The amount of money Balance of the former remainder is displayed

■File Name The PDF file name is created as: ［Bank_Adjustment_sheet]+(Output Data(YYYYMMDDHHMMSS)).pdf E.g.：Bank_Adjustment_Sheet(20091125173851).pdf

All,Yes No

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Ⅵ bankEXCEL Output【bankEXCEL Output】

■An EXCEL file will be created and will be opened in a different screen when the bankExcel Output button is pressed.Outputs information according to search condition onto EXCEL, and displays download dialogue

[Selection BankAdjusted]

・It is unrelated to the installation ・The list of the slip only of theor outputs the list only uninstallation is outputthat has been Bank Adjust

[Selection Condition] [Selection Condition]All search conditions input on screenThe following data is excluded

even if input on the screen.・SlipDate(From)・SlipDate(To)

・The amount of money Balance of the former remainder is displayed

When a file is created a『File Download』dialogue is displayed

Dialogue DescriptionItem DescriptionOpen Opens Excel fileSave 『Save As...』dialogue appears, creates, and saves EXCEL fileCancel Cancel the output

■Selecting the [Open Button] displays startup of EXCEL

■File Name EXCEL File name is created as: ［Bank_Adjustment_sheet]+(Output Date(YYYYMMDDHHMMSS)).xls E.g.：Bank_Adjustment_Sheet(20091125174355).xls

123

No.

All,Yes No

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Ⅶ Bank Adjust ・ Not Bank Adjust【Status update of "Bank Adjust"，Confirm method of balance of book】

■Slip to which "CheckNo" is registered is displayed. １．[CheckNo] radiobutton of the search condition is set in "Yes" and it retrieves it.

２．Only the slip to which [CheckNo] is registered can be retrieved.

No.Item Description1Bank Displays "Bank Adjust" Status

Display ContentUnchecked Bank Adjust

Checked Not Bank Adjust

2Update buttonEvery click changes between【Bank Adjust/Not Bank Adjust】Button is not displayed for un-entered [CheckNo] data

３．Update of "Bank Adjust" status

In the slip newly registered，Status of slip that inputs [CheckNo]，The slip is registered as "Bank Adjust".When status is changed to "Not Bank Adjust", [Update] button of the corresponding line is pressed.

changes from "Not Bank Adjust" to "Bank Adjust".

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■Balance of book１．Balance of book・・・Enter [PDF][EXCEL] button　One month when it wants to confirm the balance is specified, and "Bank Account Journal" is output.

２．Not Bank Adjust Nalance･･･Select [Bank Adjustment = "No"] ，Enter [bankPDF][bankEXCEL] button　One month when it wants to confirm the balance is specified, and "Bank Adjustment Sheet" is output.　※When you select [Bank Adjustment ="No"]，It is retrieved regardless of the period 　 of the search condition, and everything is displayed or the slip of "Not Bank Adjust" is output.

With the balance of the book of "Bank Account Journal" output by 1 and The difference of the "Not Bank Adjust" balance of "Bank Adjustment Sheet" output by 2, It can be confirmed to the deposits outstanding.

Not Bank Adjust Balance

"Balance of book" at

the time of the end of the month

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