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Badge Control, Attendance, TACS. AM Standard Operating Procedure. Badge Control. In FY-02 Overtime in one Area cost an estimated $600 million dollars Of that OT, one Area Audit determined unneeded or unauthorized overtime cost an estimated $111 million dollars (18 %). - PowerPoint PPT Presentation
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Badge Control, Attendance, TACS
AM Standard Operating Procedure
Badge Control, Attendance, TACS 2
Badge Control
In FY-02 Overtime in one Area cost an estimated $600 million dollars
Of that OT, one Area Audit determined unneeded or unauthorized overtime cost an estimated $111 million dollars (18 %)
Badge Control, Attendance, TACS 3
Reasons For Unauthorized OT
No Control Of Employee Badges Badge Racks Not Locked Employees Have Early BT’s Employees Keep Badges On Their Persons All
Day
Badge Control, Attendance, TACS 4
Badge Control - Before
Badge Control, Attendance, TACS 5
Badge Control - SOP
Badge Rack And Reader Should Be Located In Easy View Of Supervisor
Badge Racks Should Always Be Locked Supervisor Should Unlock Badge Rack 5 Minutes
Prior To Employees Begin Tour Ensure Unclaimed Badges Are Withdrawn Or
Made Unavailable Ensure Employees Do Not Take Badges With
Them
Badge Control, Attendance, TACS 6
Badge Control - SOP
Ensure employees have no more than 1 timecard Prohibit the use of timecard swapping with other
employees Provide a locked container for employees to
place their badge cards after ending their workday
Badge Control, Attendance, TACS 7
Badge Control - After
Badge Control, Attendance, TACS 8
Badge Control - After
Badge Control, Attendance, TACS 9
AM Attendance Control Procedures
Upon arrival to your workstation, determine any unscheduled absences
Absent employee’s badge should be pulled and held with PS form 3971
Print all 3971’s for employees signature Manager will enter all changes of schedule into
DOIS
Badge Control, Attendance, TACS 10
AM Attendance Control Procedures
Determination for filling any vacant position SHOULD NOT be made prior to volume being entered into DOIS
Unscheduled absences should not necessitate replacement overtime
Managers responsibilities for message reports should not be addressed at this time
All message functions are to be completed after all morning delivery functions are complete
Badge Control, Attendance, TACS 11
Time & Attendance Collection System
It Will Permit The Manager To Verify / Review – Reporting Time
– Operation Number
– Leave Time
– Return Time
– End Time The TACS System Provides Supervisors With
Actual Work Hour Data Used To Monitor Their Labor Hours And Dollars At The Local Level
Badge Control, Attendance, TACS 12
TACS - SOP
A standard operating procedure has been implemented in this process
Below are the reports available in TACS and incorporated into this SOP– Clock Ring Errors– Unauthorized Overtime– Employee Moves– Previous Day Work Hours– Station Summary – Tour Deviation