Backing Up Your Data

Backing Up Your Backing Up Your DataDataKim Peacock, MedKim Peacock, Med

Technology Professional DevelopmentTechnology Professional Development

DTE Backup DTE Backup

Campus computers and laptops only.Campus computers and laptops only.

What the Faculty DoesWhat the Faculty Does

DTE Automatic Backup ServiceDTE Automatic Backup Service This service is meant to provide This service is meant to provide

backup documents if required for backup documents if required for disaster recovery only. disaster recovery only.

This service is not This service is not intended to provide intended to provide a method of a method of archiving data.archiving data.

Who Gets It?Who Gets It?

On the written request by a On the written request by a faculty member, documents faculty member, documents in a specific folder on the local drive of in a specific folder on the local drive of the faculty member’s computer will be the faculty member’s computer will be backed up to the DTE disk backup backed up to the DTE disk backup system.system.

Support staff computers are backed up Support staff computers are backed up automatically without the requisition. automatically without the requisition.

What Gets Backed Up?What Gets Backed Up?

Files in the "Documents and Settings" folder Files in the "Documents and Settings" folder (Windows 2000 or XP)(Windows 2000 or XP)

Files in the "Users" folder (Mac OS X)Files in the "Users" folder (Mac OS X) NO MP3 files are ever backed up, so if you NO MP3 files are ever backed up, so if you

have data in MP3 format, you must back it up have data in MP3 format, you must back it up yourself.yourself.

in most cases there is a 2 GB in most cases there is a 2 GB limit of data that is backed up limit of data that is backed up by DTE (your email is includedby DTE (your email is includedin this limit).in this limit).

When Does It Happen?When Does It Happen?

Desktop computer backup services occur from Desktop computer backup services occur from 10 PM to 6 AM. 10 PM to 6 AM.

Those requesting this service are asked to log Those requesting this service are asked to log out of their operating system, reboot the out of their operating system, reboot the computer, leave it powered on and power off computer, leave it powered on and power off the monitor. the monitor.

Only machines connected Only machines connected directly to the Faculty network directly to the Faculty network will be backed up.will be backed up.

IMPORTANT!!!IMPORTANT!!!

Your computer MUST be turned on for Your computer MUST be turned on for the backup to happen.the backup to happen.

Home Laptop BackupsHome Laptop Backups

Laptop computer backup services occur Laptop computer backup services occur at either 10 AM or 2 PM as agreed upon at either 10 AM or 2 PM as agreed upon by the client. by the client.

The laptop must be powered on and The laptop must be powered on and connected to the network connected to the network for a contiguous three for a contiguous three hour window of time for hour window of time for this to be completed.this to be completed.

How DTE Backup WorksHow DTE Backup Works

Incremental backups occur daily Monday Incremental backups occur daily Monday through Friday through Friday

A full backup occurs every 2 weeks - this is a A full backup occurs every 2 weeks - this is a complete copy of the designated folders. complete copy of the designated folders.

At the end of each month, each user's last full At the end of each month, each user's last full backup is copied onto an off-site disk that is backup is copied onto an off-site disk that is stored in a secure location outside of the stored in a secure location outside of the Education buildings.Education buildings.

Important Point!Important Point!

Data is only retained Data is only retained for 1 month!!!for 1 month!!!

If you are looking for If you are looking for something older than something older than that, DTE will not be that, DTE will not be able to find it, which is able to find it, which is why you need to why you need to backup your own backup your own data.data.

More Questions More Questions

For further information, contact Bob Bolt, For further information, contact Bob Bolt, Network Services Supervisor (492-3926 - Network Services Supervisor (492-3926 - [email protected]@ualberta.ca) )

Backing Up Your Backing Up Your DataDataHome computers and safety net for Home computers and safety net for office computers.office computers.

Why Worry?Why Worry?

Things that can cause a complete loss of Things that can cause a complete loss of data:data: Spilling coffee on your laptop.Spilling coffee on your laptop. Bringing your laptop too close to a magnetic Bringing your laptop too close to a magnetic

object.object. Dropping your laptop.Dropping your laptop. A power surge.A power surge. Old age.Old age.

How Often?How Often?

As often as you feel that a loss of data would As often as you feel that a loss of data would result in a significant, irrecoverable loss.result in a significant, irrecoverable loss.

How many days worth of information could How many days worth of information could you afford to lose if your computer crashed? you afford to lose if your computer crashed? What about if your What about if your office or home burned down? office or home burned down? What about if most of your What about if most of your city was wiped out by a tornado city was wiped out by a tornado or a flood?or a flood?

What to Back Up?What to Back Up?

all your web pages, databases, and anything all your web pages, databases, and anything that you made or would have trouble replacingthat you made or would have trouble replacing

all the information from your financial softwareall the information from your financial software important correspondenceimportant correspondence all the information from inventory control, all the information from inventory control,

customer databases, or other specialist customer databases, or other specialist business softwarebusiness software

internal documents (important internal documents (important memos and the like)memos and the like)

anything you would suffer for anything you would suffer for lack of if it lostlack of if it lost

Might Want to BackupMight Want to Backup

You MIGHT want to backup:You MIGHT want to backup: your email, especially if it has your email, especially if it has

customer queries, contact data, customer queries, contact data, or other business-critical informationor other business-critical information

preferences or bookmarks from web browserspreferences or bookmarks from web browsers your personal settings for how your personal settings for how youryour computer computer

worksworks anything that would be a nuisance if it was lostanything that would be a nuisance if it was lost

Don’t Need to BackupDon’t Need to Backup

your operating system, so long as you have the your operating system, so long as you have the original disksoriginal disks

your software, so long as you have the original your software, so long as you have the original disksdisks

strictly temporary files (like a webcache, or strictly temporary files (like a webcache, or anything in the trash can)anything in the trash can)

anything that you are CERTAIN anything that you are CERTAIN you won't need if the entire you won't need if the entire computer becomes rubbish.computer becomes rubbish.

Gather Your DataGather Your Data

If you know your system If you know your system well enough, you can simply well enough, you can simply pick what to back up yourself.pick what to back up yourself.

Generally copy the entire “Documents Generally copy the entire “Documents and Settings” folder in your c: drive or the and Settings” folder in your c: drive or the entire “Users” folder in a mac.entire “Users” folder in a mac.

If you want more variety, use software!If you want more variety, use software!

Mac SoftwareMac Software

Mac Backup 3 (with .mac membership)Mac Backup 3 (with .mac membership) http://www.apple.com/dotmac/http://www.apple.com/dotmac/

backup.htmlbackup.html Recovery Software at Download.comRecovery Software at Download.com http://www.download.com/sort/3150-http://www.download.com/sort/3150-

2232_4-0-1-4.html?tag=dir 2232_4-0-1-4.html?tag=dir

Using Windows XP Using Windows XP BackupBackup

Backup wizard that lets you select files and Backup wizard that lets you select files and create a repeating backup schedule.create a repeating backup schedule.

Start > All Programs > Accessories > System Start > All Programs > Accessories > System Tools > BackupTools > Backup

Click Next and follow the instructions on the Click Next and follow the instructions on the wizard. wizard.

For a more detailed step-by-step guide to using For a more detailed step-by-step guide to using the wizard, see: the wizard, see: http://www.microsoft.com/windowsxp/using/sethttp://www.microsoft.com/windowsxp/using/setup/learnmore/bott_03july14.mspxup/learnmore/bott_03july14.mspx

PC SoftwarePC Software

If you don’t want to use the If you don’t want to use the built in backup, there are built in backup, there are other software options.other software options.

PC – Simply Safe BackupPC – Simply Safe Backup http://www.download.com/http://www.download.com/

Simply-Safe-Backup/3000-Simply-Safe-Backup/3000-2242_4-10352206.html2242_4-10352206.html

The Big Option – How?!The Big Option – How?!

To protect your files you should back To protect your files you should back them up onto either:them up onto either: A DVD or CD, A DVD or CD, A memory stick, A memory stick, An external hard drive or An external hard drive or your GPU or xena space. your GPU or xena space.

Backing Up to DVD / CDBacking Up to DVD / CD

Good for larger quantities of data, like the Good for larger quantities of data, like the entire “Documents and Settings” or entire “Documents and Settings” or “Users” folder.“Users” folder.

Not good for individual files (wasteful).Not good for individual files (wasteful). Shelf life of 2-10 years.Shelf life of 2-10 years. If something tragic If something tragic

happens, it goes too!happens, it goes too!

Backing Up to Memory Backing Up to Memory StickStick

Very flexible… you can take it with you Very flexible… you can take it with you anywhere.anywhere.

Smaller capacity (up to 4 GB normally)Smaller capacity (up to 4 GB normally) Can be damaged (though they’re pretty Can be damaged (though they’re pretty

resilient nowadays).resilient nowadays). http://www.futureshop.ca/catalog/http://www.futureshop.ca/catalog/

subclass.asp?subclass.asp?logon=&langid=EN&catid=10485logon=&langid=EN&catid=10485

Backing Up to a Hard Backing Up to a Hard DriveDrive

Essentially a very large USB/thumb drive.Essentially a very large USB/thumb drive. Very high capacity; you can backup everything Very high capacity; you can backup everything

easily.easily. Much more reasonable cost than they used to Much more reasonable cost than they used to

be.be. Again, if something tragic happens, it goes too!Again, if something tragic happens, it goes too! http://www.futureshop.ca/catalog/http://www.futureshop.ca/catalog/

subclass.asp?subclass.asp?catid=23795&mfr=&logon=&langid=EN&list=&pcatid=23795&mfr=&logon=&langid=EN&list=&page=0&sort=3age=0&sort=3

Backing Up to GPU or Backing Up to GPU or Other Remote LocationOther Remote Location

Allows you to back up to an “off site” location.Allows you to back up to an “off site” location. Can access data from anywhere that has an Can access data from anywhere that has an

Internet connection.Internet connection. Only holds 1 GB of information and that’s Only holds 1 GB of information and that’s

including all of your including all of your U of A mail.U of A mail.

Can set up a separate one-on-one Can set up a separate one-on-one session to set this up.session to set this up.

ResourcesResources

FAQ.org: Introduction to Backing UpFAQ.org: Introduction to Backing Up http://www.faqs.org/docs/Backup-INTRO/http://www.faqs.org/docs/Backup-INTRO/ Wikipedia: BackupWikipedia: Backup http://en.wikipedia.org/wiki/Backuphttp://en.wikipedia.org/wiki/Backup Help with PC Guide to Backing UpHelp with PC Guide to Backing Up http://www.helpwithpcs.com/http://www.helpwithpcs.com/

maintenance/back-up-backing-up-maintenance/back-up-backing-up-guide.htmguide.htm