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Copyright @ 2018 Avaali. All Rights Reserved 1
Avaali Velocious Supplier Portal
Copyright @ 2018 Avaali. All Rights Reserved 2
Agenda
Challenges in the P2P
Why Invest in Supplier Portal/ Chatbot
P2P Lifecycle
Supplier Portal-Key Features
About Avaali
Copyright @ 2018 Avaali. All Rights Reserved 3
Key Challenges in P2P
Efficiency
• Slow and labor-intensive data entry
• Exception identification and
handling
• Error Prone
• Disgruntled employees
Control
• Non-standard processes
• Inconsistent approval policies
• Difficulty in meeting regulatory and
compliance requirements
• Poor master data quality
Visibility
• Poor visibility and transparency
into the entire process and
bottlenecks
• Lack of Audit Trails
• No SLA/KPI based tracking of
processes
Cost
• High process cycle time and costs
• Lost discounts, late payments
• High Daily Sales Outstanding
• No real time view on cash flows
Copyright @ 2018 Avaali. All Rights Reserved 4
Why Invest in Supplier Portal
4
In this new world, suppliers are considered “Hidden factory”
Poor supplier dispute/query response times is one of the primary
factors for poor supplier relationships
According to recent research, the accounts payable team spends
30% of their time in answering the queries from suppliers.
Loss of productivity for the AP team to handle routine queries is a
big pain area for enterprises.
Leading enterprises are looking to automate supplier response /
queries via latest technologies
To remove the paper-based Onboarding processes which involves
physical documents.
Keep the suppliers updated about the status of the invoice
Copyright @ 2018 Avaali. All Rights Reserved 5
P2P Lifecycle
Determine Requirements
RFP creation
RFP Evaluation
Vendor Selection
Vendor Onboarding /Registration
PO creation
PO StatusPO Processing
Goods Receipt
Invoice Upload
Invoice Processing
Payment
Vendor Ranking
/Dashboards
SAP Supplier Portal VIM/ Read soft
Procure
to Pay
Velocious ™
• Supplier Portal caters to several P2P
processes.
• The entire array of supplier
transactions & related information can
be seen on the Supplier Portal 24x7
• The Invoice processing can be
automated using the best of the breed
solutions like OpenText VIM and
KOFAX Read soft
Copyright @ 2018 Avaali. All Rights Reserved 6
Avaali Velocious Supplier Portal
Copyright @ 2018 Avaali. All Rights Reserved 7
Architecture
JCO SAP
HIBER SAP
SCHEDULER
SPRINGDATA
JPA
SL4J
ENVERS
AUDITING
JWT
ANGULAR CSS/BOOTSTRAPHTML5
RESTFULL SEVICES
POSTGRES/SQL SERVER
WEB LAYER
APPLICATION
LAYER
DATABASE
LAYER
EXTERNAL
APPLICATION
WEB BROWSER
Copyright @ 2018 Avaali. All Rights Reserved 8
Supplier Portal - P2P Existing Features
RFI/RFQ Creation
Supplier Selection & Onboarding
Online vendor onboarding
with document upload
Multiple account for
vendors to view reports, upload
invoices.
Purchase Processing
Vendor can view all the open and closed PO
Vendor can view the Latest
POs
Invoice Processing
Upload PO and non-PO invoices
View reports on the invoice
status
Supplier Payment
Request early payment by
selecting invoices
View the discounts
related to the request
Metrics
Reports and dashboard (PO, invoice related)
Account statements
Download as excel
The buyer team can float
RFQs/RFIs to all or selected set
of suppliers with ease
Suppliers can easily track all
RFQs/RFIs
Copyright @ 2018 Avaali. All Rights Reserved 9
RFQ/RFI
• The buyer/procurement team can float RFQs/RFIs to all or selected set of vendors registered in the
portal with ease
• The buyer team can add RFQ details, additional messages and quote submission deadline
• Comprehensive view of the details on open RFQs, current status, deadline etc for the suppliers
Copyright @ 2018 Avaali. All Rights Reserved 10
RFQ/RFI
• Suppliers can easily track and respond to all RFI/RFQs through the portal
• Suppliers can check all the RFQ/RFI documents sent by the buyer team, submit responses within the due
date and can respond to the buyer team anytime with a text or an attachment.
Copyright @ 2018 Avaali. All Rights Reserved 11
Supplier Onboarding
• Through Velocious Supplier Portal, buyer organizations can automate the onboarding process ensuring
accuracy, completeness and visibility to the process
Copyright @ 2018 Avaali. All Rights Reserved 12
Purchase Order Information
• The buyer and supplier teams can view all the open POs issued for a particular time period (<30 days, 30-60
days etc)
• Details like creation date, net amount, material, pending supply quantity etc can be easily viewed
Copyright @ 2018 Avaali. All Rights Reserved 13
Upload Invoice
Suppliers can upload the invoice and supporting documents seamlessly through the portal
Copyright @ 2018 Avaali. All Rights Reserved 14
View Submitted Invoice
The buyer team can have a comprehensive view of the submitted invoices with details on invoice number,
status with the attached documents.
Copyright @ 2018 Avaali. All Rights Reserved 15
Early Supplier Discount
• Suppliers can select the accelerated pay term instead of a standard pay term against a particular invoice
• Suppliers can then submit their early payment request to the buyer/purchasing team
Copyright @ 2018 Avaali. All Rights Reserved 16
Early Supplier Discount
The buyer can then look for all the payment requests from various suppliers on the portal and accordingly take
actions on the requests
Copyright @ 2018 Avaali. All Rights Reserved 17
Dashboards & Reports
• Velocious Supplier Portal dashboard provides suppliers with real-time visibility into the POs which are not yet
fulfilled by the suppliers, submitted invoice status, pending incoming payments, next payment due date etc
• Each item like posted, blocked invoices, PO status etc. could be clicked to drill down and gain further
information.
Copyright @ 2018 Avaali. All Rights Reserved 18
• Clicking on posted invoices gives the supplier a detailed picture of their posted invoices with details on
invoice number, date, gross amount, due date etc.
Dashboard
Copyright @ 2018 Avaali. All Rights Reserved 19
• Supplier gets clear visibility on POs which have not been fulfilled and need to be addressed urgently
• Supplier can drill down to item level of the POs to get detailed information on the orders
Dashboard
Copyright @ 2018 Avaali. All Rights Reserved 20
Payment report can give suppliers a view of partial or full payment done against a a particular invoice or list of
invoices submitted.
Reports
Copyright @ 2018 Avaali. All Rights Reserved 21
Report on purchase orders can help supplier easily retrieve PO details
Reports
Copyright @ 2018 Avaali. All Rights Reserved 22
Suppliers can also have a comprehensive view of the invoice summary in a single place
Reports
Copyright @ 2018 Avaali. All Rights Reserved 23
Benefits of Supplier Portal
06 01
02
0304
05
Onus on SupplierThe supplier fills the onboarding form to make
sure all the information provided is correct. Also
eliminate paper-based forms and supporting
documents as the portal allows supplier to
upload all supporting document during
onboarding
Reducing TimeThe AP Automation usually starts once the buyer
receives the invoices from supplier. By providing
first level of validation at invoice upload, supplier
can make sure the invoice data is correct thereby
reducing delays
Request for Early PaymentThe supplier and buyer can agree on
discounts for the early payment and supplier
can at any time view open invoices and
request for early payment resulting in a win
– win situation
Improve Vendor RelationshipThe vendor can quickly find answer to their own
queries using various reports in the portals. A
portal is available 24 X 7 and provides a better
way to track their information
Quick Turn Around on QueriesCurrently, the supplier raise their queries on calls and
emails. By providing the access to the invoice
information we reduce the time to get the queries
answered Frequently asked queries can be handled
by bot and transferred to live agent when needed
Improve VisibilityThe supplier can check the status of the
invoice at any time which provides visibility
and transparency to the entire process
Copyright @ 2018 Avaali. All Rights Reserved 24
About Avaali
Copyright @ 2018 Avaali. All Rights Reserved 25
Our Customers…
Copyright @ 2018 Avaali. All Rights Reserved 26
Our Customers
Copyright @ 2018 Avaali. All Rights Reserved 27
Awards and Media Recognitions
Copyright @ 2018 Avaali. All Rights Reserved 28
Awards
Avaali Solutions Pvt Ltd.'s director Mrs Srividya Kannan received the Women super
achiever award at the World Women Leadership Congress 2019
Avaali recognized as ‘The Economic Times Promising Brands 2019-2020’
Avaali Solutions featured as the top 50 start-ups to look out for in 2019 by
Entrepreneur India
Avaali Solutions’ Mrs Srividya Kannan was awarded by Outlook Business at WOW2019
Copyright @ 2018 Avaali. All Rights Reserved 29
Awards
Avaali Solutions recognized as the “Top 5 Bootstrap Champs” in ET Start-up
Awards 2018
Avaali Solutions was one among the 20 organizations featured in the Business World
Disruptors Award
Avaali Solutions recognized at the SAP Ace 2018 Awards
Avaali Solutions won the “Leading Premium Brand” in Globe Premium Awards 2017
Copyright @ 2018 Avaali. All Rights Reserved 30
Media Recognitions
Copyright @ 2018 Avaali. All Rights Reserved 31
Media Recognitions…
Copyright @ 2018 Avaali. All Rights Reserved 32
Shared Services Automation | Digital Transformation | Technology Implementation | Consulting and Support Services
• Procure to pay• Order to cash• Vendor and customer
engagement• Reconciliations• Reporting and Business
deck creation• Financial Closure• Expense tracking and
OPEX control• Capitalization of
assets process• Contract Management
• Order management• Distribution
management• Claims management• Inventory Forecasting
and Communication• Market collateral
allocation• Reconciliation of
stocks• Logistic tracking• Repair and warranty
tracking
Avaali Velocious Platform
• Content Management of Employee life cycle
• Onboarding and personal assistance
• Salary and incentives processing and communications
• Grievance Management
• Training and Development tracking and evaluations
• Sales budget and expense allocation to field
• Report on sales achievements
• Variance analysis• Marketing spend
budget tracking• Discount and schemes
handling• Customer
Communication• Revenue Channel
• Tax compliances dashboard
• GST Input Tax Credit• T&E Compliances
Finance & Accounting
and Procurement
Distribution and Supply
Chain
Human Resources
Function
Sales/Marketing
Customer EngagementAudit and Compliance
Copyright @ 2018 Avaali. All Rights Reserved 33
Avaali Velocious Framework
Ready to deploy solutions Partner Ecosystem
Underlying Principles
Technologies
Enterprise Content Management
Customer Experience Management
Business Process Management
Robotic Process Automation
Archiving, Digital Signature
Digital Transformation
Technology Implementation
Shared Service Automation
Consulting Services
Support Services
OpenText
SAP
Ui-Path/ Automation Anywhere
Kofax
Blackline
Nuance/Abby/Google Tesseract
AIIM
Accounts Payable Automation
Logistic and Shipment Tracking
Content Management System
Supplier Portal
Solution for Customer Service
Master Data Management
Payment Approval Automation
Financial Process Automation
Digital Signature Solution
OCR and Capturing Solutions
Migration Tool
Chatbot
Copyright @ 2018 Avaali. All Rights Reserved 34
+91 80 4960 2727
https://twitter.com/AvaaliSolutions
http://www.linkedin.com/company
/avaali-solutions-pvt-ltd?trk=tyah
ILLUMINAR
The Digital Enterprise Digest
www.avaali.com
https://www.facebook.com/AvaaliSolutions
1st Floor, SV Towers, #27,
80 Feet Road, 6th Block,
Koramangala, Bangalore 560095